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HomeMy WebLinkAbout2024-02-06; City Council; ; Accept Work Plans for Fiscal Year 2023-24 for the Library Board of Trustees and the Arts CommissionCA Review CKM Meeting Date: Feb. 6, 2024 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Suzanne Smithson, Library & Cultural Arts Director suzanne.smithson@carlsbadca.gov, 442-339-2011 Fiona Everett, Senior Management Analyst fiona.everett@carlsbadca.gov, 442-339-2014 Subject: Accept Work Plans for Fiscal Year 2023-24 for the Library Board of Trustees and the Arts Commission Districts: All Recommended Actions Adopt a resolution accepting the fiscal year 2022-23 work plan report of accomplishments and approving the fiscal year 2023-24 work plan for the Library Board of Trustees. Adopt a resolution accepting the fiscal year 2022-23 work plan report of accomplishments and approving the fiscal year 2023-24 work plan for the Arts Commission. Executive Summary The City Council is being asked to review and approve the fiscal year 2022-23 reports of accomplishments and the proposed fiscal year 2023-24 work plans for the Library Board of Trustees and the Arts Commission, as required by Carlsbad Municipal Code Section 2.15.020(C). Several of the tasks in the fiscal year 2022-23 work plans are either in process, recurring or ongoing. The board and the commission have therefore carried forward those tasks to the proposed fiscal year 2023-24 work plan. The purpose of these annual work plans is to encourage increased dialogue between boards and commissions and the City Council. They are also intended to ensure that boards and commissions are working in line with the priorities of the City Council. Explanation & Analysis Library Board of Trustees The City Council approved the fiscal year 2022-23 Library Board of Trustees Work Plan on Mar. 7, 2023. The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 1, Attachment A). Feb. 6, 2024 Item #9 Page 1 of 21 Library staff assisted trustees with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.16. The fiscal year 2023-24 work plan includes edits to the previous plan, as shown in Exhibit 3. At their meeting on Sept. 27, 2023, the Library Board of Trustees voted unanimously (with Trustee Schatt absent) to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 1, Attachment B). Arts Commission The City Council approved the fiscal year 2022-23 Arts Commission Work Plan on Mar. 7, 2023. The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 2, Attachment A). Staff assisted commissioners with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.18. The fiscal year 2023-24 work plan includes edits to the previous plan, as shown in Exhibit 4. On Oct. 5, 2023, the Arts Commission voted unanimously (with Commissioners Ferone and George absent) to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 2, Attachment B). Fiscal Analysis There is no direct fiscal impact associated with approving these work plans. Next Steps The Library Board of Trustees and the Arts Commission and staff will focus efforts on the activities listed in the approved work plans. Environmental Evaluation This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment. Exhibits 1. City Council resolution - Library Board of Trustees work plan for fiscal year 2023-24 2. City Council resolution - Arts Commission work plan for fiscal year 2023-24 3. Library Board of Trustees Work Plan for Fiscal Year 2023-24, with changes highlighted 4. Arts Commission Work Plan for Fiscal Year 2023-24, with changes highlighted Feb. 6, 2024 Item #9 Page 2 of 21 RESOLUTION NO. 2024-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2022-23 WORK PLAN REPORT OF ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2023-24 WORK PLAN FOR THE LIBRARY BOARD OF TRUSTEES WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work plans ensure boards and commissions are working in line with priorities of the City Council; and WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code {CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, Chapter 2.16 of the CMC details the composition of the Library Board of Trustees; and WHEREAS, on Mar. 7, 2023, the City Council accepted the fiscal year 2022-23 Library Board of Trustees Work Plan; and WHEREAS, at the Library Board of Trustees meeting in September 2023, staff assisted trustees with the preparation of an updated work plan that is consistent with the duties described in CMC Chapter 2.16; and WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library; and WHEREAS, on Sept. 27, 2023, the Library Board of Trustees voted unanimously to accept the updated work plan and is recommending that the City Council approve the plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council accepts the fiscal year 2022-23 Library Board of Trustees Work Plan report of accomplishments (Attachment A). 3.That the City Council of the City of Carlsbad approves the fiscal year 2023-24 Library Board of Trustees Work Plan {Attachment B). Exhibit 1 Feb. 6, 2024 Item #9 Page 3 of 21 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of February, 2024, by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: Blackburn, Bhat-Patel, Acosta, Burkholder. None. None. Luna. KEITH BLACKBURN, Mayor SHERRY FREISINGER, City Clerk (SEAL) Feb. 6, 2024 Item #9 Page 4 of 21 Attachment A Library Board of Trustees FY 2022-23 Work Plan Accomplishments I. Mission Statement The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library. II. Composition The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council. III. FY 2022-23 Goals & Tasks The City of Carlsbad Library Board of Trustees focus focused on the following FY 2022-23 Goals and Tasks: GOAL TASK STATUS, COMMENTS Review and approve rules and regulations of the library as developed and revised from time to time • Approved updated staff appearance policy in August 2022 • Approved update to library’s Collection Development policy in June 2023. Ongoing, as needed Review and approve the library's response to the California Public Library survey submitted annually to the California State Library • Approved annual report submitted in October 2022. Annual, ongoing goal Receive reports on and maintain knowledge of library services and programs o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services • Received and reviewed monthly reports on library activities • Received presentations from the following divisions: Genealogy & Carlsbad History, Kanopy, Circulation, Digital Initiatives and Special Projects, Ongoing Feb. 6, 2024 Item #9 Page 5 of 21 GOAL TASK STATUS, COMMENTS Community Outreach, Childrens Services, • Received presentations regarding major programs such as Carlsbad Reads Together and Summer Reading Adventure • Received presentation on Freedom to Read Receive an annual report on safety and security of library facilities • No update; pending current facility review project Ongoing, as needed Provide community perspective on issues and interests related to library service delivery and facilities • Trustees have shared the community’s comments and questions with department staff Ongoing, as needed Provide recommendations on the proposed budget and use of community contributions for the delivery of library services • Provided concurrence on the department budget submission for FY 2023-24 in May 2023 Annual and ongoing Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners • Provide a trustee as representative on the Carlsbad Library & Arts Foundation Board Ongoing Feb. 6, 2024 Item #9 Page 6 of 21 Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life • Supported and requested the addition of streaming services Hoopla and Kanopy in December 2022 Ongoing Advise the city council on resource sharing among library jurisdictions, as needed • Discussed upcoming Link+ opportunity through Serra Cooperative Provide community perspective in the strategic planning of library services • No update for 2022-23 Participate in relevant events, community meetings and conversations on behalf of the board of library trustees Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.) • Provided a trustee as a representative on the Growth Management Citizens Committee Growth Management Citizens Committee concluded in April 2023 Feb. 6, 2024 Item #9 Page 7 of 21 Attachment B City of Carlsbad Library Board of Trustees Work Plan Fiscal Year 2023-2024 I. Mission Statement The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library. II. Composition The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council. III. FY 2023-2024 Goals & Tasks The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks: • Review and vote whether to approve rules and regulations of the library as developed and revised from time to time o Receive report and vote whether to approve various policies and procedures that are anticipated to be updated in fiscal year 2023-24 • Review and vote whether to approve the library's response to the California Public Library survey submitted annually to the California State Library o Receive and discuss annual survey report • Receive reports on and maintain knowledge of library services and programs: o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services • Receive an annual report on safety and security of library facilities o Receive report on city consultant’s library facility security assessment • Provide community perspective on issues and interests related to library service delivery and facilities Feb. 6, 2024 Item #9 Page 8 of 21 •Provide recommendations on the proposed budget and use of community contributions for the delivery of library services o Receive report and vote whether to support the annual budget submission •Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners •Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life •Advise the city council on resource sharing among library jurisdictions, as needed •Provide community perspective in the strategic planning of library services o Review and discuss update to strategic plan •Participate in relevant events, community meetings and conversations on behalf of the board of library trustees •Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.) Feb. 6, 2024 Item #9 Page 9 of 21 RESOLUTION NO. 2024-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2022-23 WORK PLAN REPORT OF ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2023-24 WORK PLAN FOR THE ARTS COMMISSION WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work plans ensure boards and commissions are working in line with priorities of the City Council; and WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, Chapter 2.18 of the CMC details the composition of the Arts Commission; and WHEREAS, on Mar. 7, 2023, the City Council accepted the fiscal year 2022-23 Arts Commission Work Plan; and WHEREAS, at the September 2023 Arts Commission meeting, staff assisted trustees with the preparation of an updated work plan that is consistent with the duties described in CMC Chapter 2.18; and WHEREAS, the mission of the Arts Commission is to advise the city council on arts and culture related matters and serve as a resource to the Cultural Arts Office providing insight and feedback representing the community perspective, by focusing on the presentation of a diverse range of arts and cultural experiences which showcase the full spectrum of artistic styles and traditions, and appeal to and represent the interests of the greater community; and WHEREAS, on Oct. 5, 2023, the Arts Commission voted unanimously (with Commissioners Ferone and George -Absent} to accept the updated work plan and is recommending that the City Council approve the plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council accepts the fiscal year 2022-23 Arts Commission Work Plan report of accomplishments (Attachment A). 3.That the City Council of the City of Carlsbad approves the fiscal year 2023-24 Arts Commission Work Plan (Attachment B). Exhibit 2 Feb. 6, 2024 Item #9 Page 10 of 21 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of February, 2024, by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: Blackburn, Bhat-Patel, Acosta, Burkholder. None. None. Luna. SHERRY FREISINGER, City Clerk (SEAL) Feb. 6, 2024 Item #9 Page 11 of 21 Attachment A Arts Commission FY 2022-23 Work Plan Accomplishments I. Mission Statement The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and culture related matters and to serve as a resource to the Cultural Arts Office, providing insight and feedback, representing the community’s perspective. This mission is accomplished through the Arts Commission’s focus on the presentation of a diverse range of arts and cultural experiences, which showcase the full spectrum of artistic styles and traditions, and appeal to and represent the interests of the greater community. II. Composition The Arts Commission shall consist of seven members, appointed by the mayor with the approval of the City Council. III. FY 2022-23 Goals & Tasks The Arts Commission focused on the following FY 2022-23 Goals and Tasks: GOAL TASK STATUS, COMMENTS Provide to the City Council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments • City Council approve FY 2022-23 workplan on March 7, 2023 Annual Monitor and report to the City Council on the progress of the initiatives detailed in the Arts & Culture Master Plan, including adapting to current community needs and reassessing the current status of the ten-year timeline Ongoing Feb. 6, 2024 Item #9 Page 12 of 21 Provide community perspective on issues and interests related to arts and culture in Carlsbad, as related to programming by Cultural Arts • Assisted with community surveying in support of the Americans for the Arts Economic & Prosperity Study 6 Surveying occurred throughout Summer 2022 and continued in 2023. Carlsbad’s contribution to the survey data was completed in Summer 2023 Review and approve staff suggestions for updating the Arts Commission ordinance in the municipal code (Chapter 2.18) • Updated the Arts Commission ordinance to better align with tasks related to the Arts & Culture Master Plan as well as alignment with other Boards and Commissions as noted in CMC 1.20 and 2.15 Completed. Updated ordinance adopted by City Council on Feb. 14, 2023 Commit to diversity, equity and inclusion, while fostering mutual respect for the beliefs and values of all individuals and groups in the arts, including hosting a presentation from the city’s new diversity, equity and inclusion manager and exploring the prospect for a collaborative townhall meeting in the future ongoing Feb. 6, 2024 Item #9 Page 13 of 21 Quarterly, identify one topic that deepens awareness of national trends and emerging priorities in the arts, relevant to the Arts & Culture Master Plan, inviting the community to participate through attendance and encouraging input • Focusing on a single topic such as arts education or public art allowed for a deeper exploration of community interests and needs Research best practices to strengthen content knowledge to serve as an arts advocate in our community, such as studying the results of the Americans for the Arts Economic and Prosperity Study (AEP6) Arts Commissioners will attend one cultural arts event and one community-based arts event per quarter ongoing Explore the possibility of regular reports at Arts Commission meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation Feb. 6, 2024 Item #9 Page 14 of 21 Serve on relevant committees, such as permanent Public Art and Business Outreach (including a focus on cultural tourism) as a representative of the Arts Commission • In FY 2022-23, provided a commissioner as representative on the city’s Growth Management Citizens Committee ongoing Participate in the Community Arts Grants process including the reassessment of funding priorities, recommending potential panelists to be vetted by city staff, auditing the work of the grant’s panels, approving the final funding plan and, when possible, conducting site visits by attending grantee events and programs • In FY 2022-23, participated in and approved the funding plan for the FY 2022-23 Community Arts Grants and for the FY 2023-24 Community Arts Grants Annual ongoing program Feb. 6, 2024 Item #9 Page 15 of 21 Attachment B City of Carlsbad Arts Commission Work Plan Fiscal Year 2023-24 I. Mission Statement The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and culture related matters and to serve as a resource to the Cultural Arts Office, providing insight, feedback and representing the community’s perspective. This mission is accomplished through the Arts Commission’s focus on the presentation of a diverse range of arts and cultural experiences, which showcase the full spectrum of artistic styles and traditions and appeals to and represents the interests of the greater community. II. Composition The Arts Commission shall consist of seven members, appointed by the mayor with the approval of the City Council. III. FY 2023-24 Goals & Tasks The Arts Commission has selected to focus on the following goals and tasks: • Provide to the City Council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments. • Monitor and report to the City Council the progress of the initiatives detailed in the Arts & Culture Master Plan, including adapting to current community needs and reassessing the current status of the ten-year timeline. • Provide community perspective on issues and interests related to arts and culture in Carlsbad, as related to programming by Cultural Arts. • Commit to diversity, equity and inclusion, while fostering mutual respect for the beliefs and values of all individuals and groups in the arts, including hosting a presentation from the city’s new diversity, equity and inclusion manager and exploring the prospect for a collaborative townhall meeting in the future. • Quarterly, identify one topic that deepens awareness of national trends and emerging priorities in the arts, relevant to the Arts & Culture Master Plan, inviting the community to participate through attendance and encouraging input. These could be presented quarterly by arts staff and/or specialists. • Research best practices to strengthen content knowledge to serve as an arts advocate in our community, such as studying the results of the Americans for the Feb. 6, 2024 Item #9 Page 16 of 21 Arts Economic and Prosperity Study (AEP6). • Arts Commissioners will attend one cultural arts event and one community-based arts event per quarter, incorporating events/presentation by Community Arts Grants grantees, and report at commission meetings. • Explore the possibility of regular and reciprocal reports at Arts Commission meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation. • Serve on relevant committees, such as permanent Public Art and Business Outreach (including a focus on cultural tourism) as a representative of the Arts Commission. • Participate in the Community Arts Grants process including the reassessment of funding priorities, recommending potential panelists to be vetted by city staff, auditing the work of the grant’s panels, approving the final funding plan, and when possible, conducting site visits by attending grantee events and programs. Feb. 6, 2024 Item #9 Page 17 of 21 Exhibit 3 City of Carlsbad Library Board of Trustees Work Plan Fiscal Year 20232-20243 I. Mission Statement The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library. II. Composition The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council. III. FY 20232-20243 Goals & Tasks The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks: • Review and vote whether to approve rules and regulations of the library as developed and revised from time to time o Receive report and vote whether to approve various policies and procedures that are anticipated to be updated in fiscal year 2023-24 an updated collection development policy and others as needed • Review and vote whether to approve the library's response to the California Public Library survey submitted annually to the California State Library o Receive and discuss annual survey report • Receive reports on and maintain knowledge of library services and programs: o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services • Receive an annual report on safety and security of library facilities o Receive report on city consultant’s library facility security assessment • Provide community perspective on issues and interests related to library service delivery and facilities Feb. 6, 2024 Item #9 Page 18 of 21 • Provide recommendations on the proposed budget and use of community contributions for the delivery of library services o Receive report and vote whether to support the conversion of part-time into full-time staff positions o Receive report and vote whether to support the annual budget submission • Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners • Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life • Advise the city council on resource sharing among library jurisdictions, as needed o Receive report and vote whether to support the new Serra Cooperative Library System Link+ book-sharing service • Provide community perspective in the strategic planning of library services o Support and advocate for a new Georgina Cole Library as part of the city hall building project o Review and discuss update to strategic plan • Participate in relevant events, community meetings and conversations on behalf of the board of library trustees • Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.) o Continue service on Growth Management Citizens Committee Feb. 6, 2024 Item #9 Page 19 of 21 Exhibit 4 City of Carlsbad Arts Commission Work Plan Fiscal Year 2022-23 I. Mission Statement The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and culture related matters and to serve as a resource to the Cultural Arts Office, providing insight and feedback, representing the community’s perspective. This mission is accomplished through the Arts Commission’s focus on the presentation of a diverse range of arts and cultural experiences, which showcase the full spectrum of artistic styles and traditions, and appeal to and represent the interests of the greater community. II. Composition The Arts Commission shall consist of seven members, appointed by the mayor with the approval of the City Council. III. FY 2022-23 Goals & Tasks The Arts Commission has selected to focus on the following goals and tasks: • Provide to the City Council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments. • Monitor and report to the City Council on the progress of the initiatives detailed in the Arts & Culture Master Plan, including adapting to current community needs and reassessing the current status of the ten-year timeline. • Provide community perspective on issues and interests related to arts and culture in Carlsbad, as well related to as the delivery of programming by Cultural Arts. • Review and approve staff suggestions for updating the Arts Commission ordinance in the municipal code (Chapter 2.18). • Commit to diversity, equity and inclusion, while fostering mutual respect for the beliefs and values of all individuals and groups in the arts including hosting an artstown hall meeting and a presentation from the city’s new diversity, equity and inclusion manager and explore the prospects for a collaborative townhall meeting in the future. • Dedicate Quarterly identify one Arts Commission topic that deepens awareness of national trends and emerging priorities in the arts, relevant to the Arts & Culture Master Plan per quarter (once every three months) to a single topic, inviting the community to participate through attendance and soliciting encouraging input. Potential topics include the new Village & Barrio creative Feb. 6, 2024 Item #9 Page 20 of 21 sector and arts district, the planning and development of new or augmented arts facilities as may be needed, sustainability in the arts and arts education in schools. Develop an arts advocacy plan with guidelines, providing resources on best practicessuch as acquiring community input by each Arts Commissioner, encouraging attendance by Arts Commissioners at city and community arts events and exploring the possibility of regular reports at Arts Commission meetings by the Carlsbad Library & Arts Foundation and the Carlsbad Friends of the Arts. •Research best practices to strengthen content knowledge to serve as an arts advocate in our community, such as studying the results of the Americans for the Arts Economic and Prosperity Study (AEP6). •Arts Commissioners will attend one Cultural Arts event and one community- based arts event per quarter. •Explore the possibility of regular reports at Arts Commission meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation. •Serve on relevant committees, such as permanent Public Art and Business Outreach (including a focus on cultural tourism) as a representative of the Arts Commission. •Participate in the Community Arts Grants process including the reassessment of funding priorities, recommending potential panelists to be vetted by city staff, auditing the work of the grant’s panels, approving the final funding plan,. and, when possible, conducting site visits by attending grantee events and programs. •Sponsor a public meeting workshop where the Arts Commissioners will receive an updated orientation and explore topics and themes that are relevant to their current workplan, as well as the Arts & Culture Master Plan. Feb. 6, 2024 Item #9 Page 21 of 21 Boards & Commissions 2023-24 Work Plan updates Suzanne Smithson, Library & Cultural Arts Director Library & Cultural Arts Feb. 6, 2024 FISCAL YEAR 2023-2024 WORK PLANS Library Board of Trustees •Staff liaison, Suzanne Smithson •Vice-Chair, Bill Sheffler Arts Commission •Staff liaison, Suzanne Smithson (interim) •Chair, Barbara Chung ITEM 9: 2023-24 WORK PLANS 2 BACKGROUND ITEM 9: 2023-24 WORK PLANS Carlsbad Municipal Code Section 2.15.020 (C) requires each board or commission to provide to the city council, for its approval, an annual work plan of activities to be undertaken. 3 RECOMMENDED ACTION Adopt two resolutions approving the work plans for fiscal year 2023-24, and accepting the fiscal year 2022-23 work plan reports for: •Library Board of Trustees •Arts Commission ITEM 9: 2023-24 WORK PLANS 4 LIBRARY BOARD OF TRUSTEES The mission of the Library Board of Trustees is to advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library. CMC 2.16 ITEM 9: 2023-24 WORK PLANS 5 ITEM 9: 2023-24 WORK PLANS LIBRARY BOARD OF TRUSTEESAccomplishments, FY 2022-23 •Reviewed and approved the annual report submitted to the California State Library •Provided concurrence to the proposed FY 2023-24 budget which included supporting the elimination of printing fees •Approved the five-year update to the library’s Collection Development Policy in June 2023 •Received presentations regarding programs and services •Provided representatives to serve on the Citizen’s Growth Management Committee 6 ITEM 9: 2023-24 WORK PLANS LIBRARY BOARD OF TRUSTEES Goals and Tasks, FY 2023-24 •Review and approve the annual California State Library Survey report •Receive, discuss, and vote on supporting other items such as the annual budget submittal, updated policies, and programs and projects •Serve as a liaison with the community on its needs and interests 7 ARTS COMMISSION ITEM 9: 2023-24 WORK PLANS The Carlsbad Arts Commission is advisory to City Council on arts and culture matters. The Commission strives to advance the fine arts and the performing arts in Carlsbad. The Arts Commission helps to further the work of the arts element of the General Plan and the ten-year Arts & Culture Master Plan. CMC 2.18 8 ITEM 9: 2023-24 WORK PLANS ARTS COMMISSIONAccomplishments, FY 2022-23 •Received updates on topics such as arts education and public art at monthly meetings •Supported Community Arts Grants process including approving the funding plan and participation in site visits for community arts grantees •Supported the update of the Arts Commission ordinance (CMC 2.18) •Assisted with community surveying in support of the Americans for the Arts Economic & Prosperity Study 6 •Provided representatives to serve on the Citizen’s Growth Management Committee 9 ITEM 9: 2023-24 WORK PLANS ARTS COMMISSION Goals and Tasks, FY 2023-24 •Participate in and support the Community Arts Grants process including conducting site visits •Attendance by Arts Commissioners at Cultural Arts and community-based arts events •Serve on relevant committees and sub-committees such as those for upcoming public art projects •Continue to monitor and support the progress of the Arts & Culture Master Plan 10 CHAIRPERSON COMMENTS Library Board of Trustees Vice-Chair Bill Sheffler ITEM 9: 2023-24 WORK PLANS Arts Commission Chair Barbara Chung 11