HomeMy WebLinkAbout2024-02-06; City Council; ; Accept Work Plans for Fiscal Year 2023-24 for the Library Board of Trustees and the Arts CommissionCA Review CKM
Meeting Date: Feb. 6, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Suzanne Smithson, Library & Cultural Arts Director
suzanne.smithson@carlsbadca.gov, 442-339-2011
Fiona Everett, Senior Management Analyst
fiona.everett@carlsbadca.gov, 442-339-2014
Subject: Accept Work Plans for Fiscal Year 2023-24 for the Library Board of Trustees
and the Arts Commission
Districts: All
Recommended Actions
Adopt a resolution accepting the fiscal year 2022-23 work plan report of accomplishments
and approving the fiscal year 2023-24 work plan for the Library Board of Trustees.
Adopt a resolution accepting the fiscal year 2022-23 work plan report of accomplishments
and approving the fiscal year 2023-24 work plan for the Arts Commission.
Executive Summary
The City Council is being asked to review and approve the fiscal year 2022-23 reports of
accomplishments and the proposed fiscal year 2023-24 work plans for the Library Board of
Trustees and the Arts Commission, as required by Carlsbad Municipal Code
Section 2.15.020(C).
Several of the tasks in the fiscal year 2022-23 work plans are either in process, recurring or
ongoing. The board and the commission have therefore carried forward those tasks to the
proposed fiscal year 2023-24 work plan.
The purpose of these annual work plans is to encourage increased dialogue between boards
and commissions and the City Council. They are also intended to ensure that boards and
commissions are working in line with the priorities of the City Council.
Explanation & Analysis
Library Board of Trustees
The City Council approved the fiscal year 2022-23 Library Board of Trustees Work Plan on
Mar. 7, 2023. The commission’s report of accomplishments outlines the status of the work
plan’s goals and tasks (Exhibit 1, Attachment A).
Feb. 6, 2024 Item #9 Page 1 of 21
Library staff assisted trustees with the preparation of an updated work plan that is consistent
with the duties described in the Carlsbad Municipal Code chapter that governs the commission,
Chapter 2.16. The fiscal year 2023-24 work plan includes edits to the previous plan, as shown in
Exhibit 3. At their meeting on Sept. 27, 2023, the Library Board of Trustees voted unanimously
(with Trustee Schatt absent) to accept the updated work plan and recommended that the City
Council approve the plan (Exhibit 1, Attachment B).
Arts Commission
The City Council approved the fiscal year 2022-23 Arts Commission Work Plan on Mar. 7, 2023.
The commission’s report of accomplishments outlines the status of the work plan’s goals and
tasks (Exhibit 2, Attachment A).
Staff assisted commissioners with the preparation of an updated work plan that is consistent
with the duties described in the Carlsbad Municipal Code chapter that governs the commission,
Chapter 2.18. The fiscal year 2023-24 work plan includes edits to the previous plan, as shown in
Exhibit 4.
On Oct. 5, 2023, the Arts Commission voted unanimously (with Commissioners Ferone and
George absent) to accept the updated work plan and recommended that the City Council
approve the plan (Exhibit 2, Attachment B).
Fiscal Analysis
There is no direct fiscal impact associated with approving these work plans.
Next Steps
The Library Board of Trustees and the Arts Commission and staff will focus efforts on the
activities listed in the approved work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution - Library Board of Trustees work plan for fiscal year 2023-24
2. City Council resolution - Arts Commission work plan for fiscal year 2023-24
3. Library Board of Trustees Work Plan for Fiscal Year 2023-24, with changes highlighted
4. Arts Commission Work Plan for Fiscal Year 2023-24, with changes highlighted
Feb. 6, 2024 Item #9 Page 2 of 21
RESOLUTION NO. 2024-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE FISCAL YEAR 2022-23 WORK PLAN REPORT OF
ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2023-24 WORK
PLAN FOR THE LIBRARY BOARD OF TRUSTEES
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work
plans ensure boards and commissions are working in line with priorities of the City Council; and
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code {CMC) requires that each board or
commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission and a subsequent report of its accomplishments; and
WHEREAS, Chapter 2.16 of the CMC details the composition of the Library Board of Trustees;
and
WHEREAS, on Mar. 7, 2023, the City Council accepted the fiscal year 2022-23 Library Board of
Trustees Work Plan; and
WHEREAS, at the Library Board of Trustees meeting in September 2023, staff assisted trustees
with the preparation of an updated work plan that is consistent with the duties described in CMC
Chapter 2.16; and
WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters
pertaining to library services, as well as the rules and regulations necessary to operate the library; and
WHEREAS, on Sept. 27, 2023, the Library Board of Trustees voted unanimously to accept the
updated work plan and is recommending that the City Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council accepts the fiscal year 2022-23 Library Board of Trustees Work Plan
report of accomplishments (Attachment A).
3.That the City Council of the City of Carlsbad approves the fiscal year 2023-24 Library
Board of Trustees Work Plan {Attachment B).
Exhibit 1
Feb. 6, 2024 Item #9 Page 3 of 21
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 6th day of February, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder.
None.
None.
Luna.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Feb. 6, 2024 Item #9 Page 4 of 21
Attachment A
Library Board of Trustees
FY 2022-23 Work Plan Accomplishments
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor
with the approval of the city council.
III. FY 2022-23 Goals & Tasks
The City of Carlsbad Library Board of Trustees focus focused on the following
FY 2022-23 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Review and approve rules
and regulations of the library
as developed and revised
from time to time
• Approved updated
staff appearance
policy in August
2022
• Approved update to
library’s Collection
Development policy
in June 2023.
Ongoing, as needed
Review and approve the
library's response to the
California Public Library
survey submitted annually to
the California State Library
• Approved annual
report submitted in
October 2022.
Annual, ongoing goal
Receive reports on and
maintain knowledge of
library services and programs
o Serve as a liaison from
the community on its
needs and interests
o Serve as an ambassador
to the community in
promoting library
services
• Received and
reviewed monthly
reports on library
activities
• Received
presentations from
the following
divisions: Genealogy
& Carlsbad History,
Kanopy, Circulation,
Digital Initiatives and
Special Projects,
Ongoing
Feb. 6, 2024 Item #9 Page 5 of 21
GOAL TASK STATUS, COMMENTS
Community
Outreach, Childrens
Services,
• Received
presentations
regarding major
programs such as
Carlsbad Reads
Together and
Summer Reading
Adventure
• Received
presentation on
Freedom to Read
Receive an annual report on
safety and security of library
facilities
• No update; pending
current facility
review project
Ongoing, as needed
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
• Trustees have shared
the community’s
comments and
questions with
department staff
Ongoing, as needed
Provide recommendations on
the proposed budget and use
of community contributions
for the delivery of library
services
• Provided
concurrence on the
department budget
submission for
FY 2023-24 in May
2023
Annual and ongoing
Maintain awareness of and
promote community support
of the library, and of
opportunities to collaborate
with other community
partners
• Provide a trustee as
representative on
the Carlsbad Library
& Arts Foundation
Board
Ongoing
Feb. 6, 2024 Item #9 Page 6 of 21
Promote progressive and
innovative delivery of
services to ensure the library
remains in the forefront of
community life
• Supported and
requested the
addition of
streaming services
Hoopla and Kanopy
in December 2022
Ongoing
Advise the city council on
resource sharing among
library jurisdictions, as
needed
• Discussed upcoming
Link+ opportunity
through Serra
Cooperative
Provide community
perspective in the strategic
planning of library services
• No update for
2022-23
Participate in relevant events,
community meetings and
conversations on behalf of
the board of library trustees
Serve on relevant city
committees as a
representative of the board
of library trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
• Provided a trustee as
a representative on
the Growth
Management
Citizens Committee
Growth Management
Citizens Committee
concluded in April
2023
Feb. 6, 2024 Item #9 Page 7 of 21
Attachment B
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2023-2024
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III. FY 2023-2024 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
• Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 2023-24
• Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
• Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
• Provide community perspective on issues and interests related to library service
delivery and facilities
Feb. 6, 2024 Item #9 Page 8 of 21
•Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
•Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
•Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
•Advise the city council on resource sharing among library jurisdictions, as
needed
•Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
•Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
•Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Feb. 6, 2024 Item #9 Page 9 of 21
RESOLUTION NO. 2024-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE FISCAL YEAR 2022-23 WORK PLAN REPORT OF
ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2023-24 WORK
PLAN FOR THE ARTS COMMISSION
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work
plans ensure boards and commissions are working in line with priorities of the City Council; and
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or
commission provide to the City Council for its approval an annual work plan of activities to be
undertaken by the board or commission and a subsequent report of its accomplishments; and
WHEREAS, Chapter 2.18 of the CMC details the composition of the Arts Commission; and
WHEREAS, on Mar. 7, 2023, the City Council accepted the fiscal year 2022-23 Arts Commission
Work Plan; and
WHEREAS, at the September 2023 Arts Commission meeting, staff assisted trustees with the
preparation of an updated work plan that is consistent with the duties described in CMC Chapter 2.18;
and
WHEREAS, the mission of the Arts Commission is to advise the city council on arts and culture
related matters and serve as a resource to the Cultural Arts Office providing insight and feedback
representing the community perspective, by focusing on the presentation of a diverse range of arts
and cultural experiences which showcase the full spectrum of artistic styles and traditions, and appeal
to and represent the interests of the greater community; and
WHEREAS, on Oct. 5, 2023, the Arts Commission voted unanimously (with Commissioners
Ferone and George -Absent} to accept the updated work plan and is recommending that the City
Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council accepts the fiscal year 2022-23 Arts Commission Work Plan report
of accomplishments (Attachment A).
3.That the City Council of the City of Carlsbad approves the fiscal year 2023-24 Arts
Commission Work Plan (Attachment B).
Exhibit 2
Feb. 6, 2024 Item #9 Page 10 of 21
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 6th day of February, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder.
None.
None.
Luna.
SHERRY FREISINGER, City Clerk
(SEAL)
Feb. 6, 2024 Item #9 Page 11 of 21
Attachment A
Arts Commission
FY 2022-23 Work Plan Accomplishments
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts
and culture related matters and to serve as a resource to the Cultural Arts Office,
providing insight and feedback, representing the community’s perspective. This
mission is accomplished through the Arts Commission’s focus on the presentation of
a diverse range of arts and cultural experiences, which showcase the full spectrum of
artistic styles and traditions, and appeal to and represent the interests of the greater
community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with
the approval of the City Council.
III. FY 2022-23 Goals & Tasks
The Arts Commission focused on the following FY 2022-23 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Provide to the City Council
for its approval an annual
work plan of activities to
be undertaken and a
subsequent report of its
accomplishments
• City Council approve FY
2022-23 workplan on
March 7, 2023
Annual
Monitor and report to the
City Council on the
progress of the initiatives
detailed in the Arts &
Culture Master Plan,
including adapting to
current community needs
and reassessing the current
status of the ten-year
timeline
Ongoing
Feb. 6, 2024 Item #9 Page 12 of 21
Provide community
perspective on issues and
interests related to arts
and culture in Carlsbad, as
related to programming by
Cultural Arts
• Assisted with
community surveying in
support of the
Americans for the Arts
Economic & Prosperity
Study 6
Surveying occurred
throughout Summer
2022 and continued
in 2023. Carlsbad’s
contribution to the
survey data was
completed in
Summer 2023
Review and approve staff
suggestions for updating
the Arts Commission
ordinance in the municipal
code (Chapter 2.18)
• Updated the Arts
Commission ordinance
to better align with
tasks related to the Arts
& Culture Master Plan
as well as alignment
with other Boards and
Commissions as noted
in CMC 1.20 and 2.15
Completed. Updated
ordinance adopted by
City Council on Feb.
14, 2023
Commit to diversity,
equity and inclusion,
while fostering mutual
respect for the beliefs and
values of all individuals
and groups in the arts,
including hosting a
presentation from the
city’s new diversity, equity
and inclusion manager
and exploring the
prospect for a
collaborative townhall
meeting in the future
ongoing
Feb. 6, 2024 Item #9 Page 13 of 21
Quarterly, identify one
topic that deepens
awareness of national
trends and emerging
priorities in the arts,
relevant to the Arts &
Culture Master Plan,
inviting the community to
participate through
attendance and
encouraging input
• Focusing on a single
topic such as arts
education or public art
allowed for a deeper
exploration of
community interests
and needs
Research best practices to
strengthen content
knowledge to serve as an
arts advocate in our
community, such as
studying the results of the
Americans for the Arts
Economic and Prosperity
Study (AEP6)
Arts Commissioners will
attend one cultural arts
event and one
community-based arts
event per quarter
ongoing
Explore the possibility of
regular reports at Arts
Commission meetings by
the Carlsbad Friends of
the Arts and the Carlsbad
Library & Arts Foundation
Feb. 6, 2024 Item #9 Page 14 of 21
Serve on relevant
committees, such as
permanent Public Art and
Business Outreach
(including a focus on
cultural tourism) as a
representative of the Arts
Commission
• In FY 2022-23, provided
a commissioner as
representative on the
city’s Growth
Management Citizens
Committee
ongoing
Participate in the
Community Arts Grants
process including the
reassessment of funding
priorities, recommending
potential panelists to be
vetted by city staff,
auditing the work of the
grant’s panels, approving
the final funding plan and,
when possible, conducting
site visits by attending
grantee events and
programs
• In FY 2022-23,
participated in and
approved the funding
plan for the FY 2022-23
Community Arts Grants
and for the FY 2023-24
Community Arts Grants
Annual ongoing
program
Feb. 6, 2024 Item #9 Page 15 of 21
Attachment B
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2023-24
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight, feedback and representing the community’s perspective. This mission is
accomplished through the Arts Commission’s focus on the presentation of a diverse range
of arts and cultural experiences, which showcase the full spectrum of artistic styles and
traditions and appeals to and represents the interests of the greater community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with the
approval of the City Council.
III. FY 2023-24 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council the progress of the initiatives detailed in
the Arts & Culture Master Plan, including adapting to current community needs
and reassessing the current status of the ten-year timeline.
• Provide community perspective on issues and interests related to arts and culture
in Carlsbad, as related to programming by Cultural Arts.
• Commit to diversity, equity and inclusion, while fostering mutual respect for the
beliefs and values of all individuals and groups in the arts, including hosting a
presentation from the city’s new diversity, equity and inclusion manager and
exploring the prospect for a collaborative townhall meeting in the future.
• Quarterly, identify one topic that deepens awareness of national trends and
emerging priorities in the arts, relevant to the Arts & Culture Master Plan, inviting
the community to participate through attendance and encouraging input. These
could be presented quarterly by arts staff and/or specialists.
• Research best practices to strengthen content knowledge to serve as an arts
advocate in our community, such as studying the results of the Americans for the
Feb. 6, 2024 Item #9 Page 16 of 21
Arts Economic and Prosperity Study (AEP6).
• Arts Commissioners will attend one cultural arts event and one community-based
arts event per quarter, incorporating events/presentation by Community Arts
Grants grantees, and report at commission meetings.
• Explore the possibility of regular and reciprocal reports at Arts Commission
meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts
Foundation.
• Serve on relevant committees, such as permanent Public Art and Business Outreach
(including a focus on cultural tourism) as a representative of the Arts Commission.
• Participate in the Community Arts Grants process including the reassessment of
funding priorities, recommending potential panelists to be vetted by city staff,
auditing the work of the grant’s panels, approving the final funding plan, and
when possible, conducting site visits by attending grantee events and programs.
Feb. 6, 2024 Item #9 Page 17 of 21
Exhibit 3
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 20232-20243
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III. FY 20232-20243 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
• Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 2023-24 an
updated collection development policy and others as needed
• Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
• Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
• Provide community perspective on issues and interests related to library service
delivery and facilities
Feb. 6, 2024 Item #9 Page 18 of 21
• Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the conversion of part-time
into full-time staff positions
o Receive report and vote whether to support the annual budget submission
• Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
• Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
• Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive report and vote whether to support the new Serra Cooperative
Library System Link+ book-sharing service
• Provide community perspective in the strategic planning of library services
o Support and advocate for a new Georgina Cole Library as part of the city hall
building project
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
• Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
o Continue service on Growth Management Citizens Committee
Feb. 6, 2024 Item #9 Page 19 of 21
Exhibit 4
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2022-23
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight and feedback, representing the community’s perspective. This mission is
accomplished through the Arts Commission’s focus on the presentation of a diverse
range of arts and cultural experiences, which showcase the full spectrum of artistic
styles and traditions, and appeal to and represent the interests of the greater
community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with the
approval of the City Council.
III. FY 2022-23 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council on the progress of the initiatives detailed
in the Arts & Culture Master Plan, including adapting to current community
needs and reassessing the current status of the ten-year timeline.
• Provide community perspective on issues and interests related to arts and
culture in Carlsbad, as well related to as the delivery of programming by
Cultural Arts.
• Review and approve staff suggestions for updating the Arts Commission
ordinance in the municipal code (Chapter 2.18).
• Commit to diversity, equity and inclusion, while fostering mutual respect for the
beliefs and values of all individuals and groups in the arts including hosting an
artstown hall meeting and a presentation from the city’s new diversity, equity
and inclusion manager and explore the prospects for a collaborative townhall
meeting in the future.
• Dedicate Quarterly identify one Arts Commission topic that deepens awareness
of national trends and emerging priorities in the arts, relevant to the Arts &
Culture Master Plan per quarter (once every three months) to a single topic,
inviting the community to participate through attendance and soliciting
encouraging input. Potential topics include the new Village & Barrio creative Feb. 6, 2024 Item #9 Page 20 of 21
sector and arts district, the planning and development of new or augmented arts
facilities as may be needed, sustainability in the arts and arts education in schools.
Develop an arts advocacy plan with guidelines, providing resources on best
practicessuch as acquiring community input by each Arts Commissioner,
encouraging attendance by Arts Commissioners at city and community arts events and
exploring the possibility of regular reports at Arts Commission meetings by the Carlsbad
Library & Arts Foundation and the Carlsbad Friends of the Arts.
•Research best practices to strengthen content knowledge to serve as an arts
advocate in our community, such as studying the results of the Americans for
the Arts Economic and Prosperity Study (AEP6).
•Arts Commissioners will attend one Cultural Arts event and one community-
based arts event per quarter.
•Explore the possibility of regular reports at Arts Commission meetings by the
Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation.
•Serve on relevant committees, such as permanent Public Art and Business
Outreach (including a focus on cultural tourism) as a representative of the Arts
Commission.
•Participate in the Community Arts Grants process including the reassessment of
funding priorities, recommending potential panelists to be vetted by city staff,
auditing the work of the grant’s panels, approving the final funding plan,. and,
when possible, conducting site visits by attending grantee events and programs.
•Sponsor a public meeting workshop where the Arts Commissioners will receive
an updated orientation and explore topics and themes that are relevant to their
current workplan, as well as the Arts & Culture Master Plan.
Feb. 6, 2024 Item #9 Page 21 of 21
Boards & Commissions
2023-24 Work Plan updates
Suzanne Smithson, Library & Cultural Arts Director
Library & Cultural Arts
Feb. 6, 2024
FISCAL YEAR 2023-2024 WORK PLANS
Library Board of Trustees
•Staff liaison, Suzanne Smithson
•Vice-Chair, Bill Sheffler
Arts Commission
•Staff liaison, Suzanne Smithson (interim)
•Chair, Barbara Chung
ITEM 9: 2023-24 WORK PLANS
2
BACKGROUND
ITEM 9: 2023-24 WORK PLANS
Carlsbad Municipal Code Section 2.15.020
(C) requires each board or commission to
provide to the city council, for its approval,
an annual work plan of activities to be
undertaken.
3
RECOMMENDED ACTION
Adopt two resolutions approving the work
plans for fiscal year 2023-24, and accepting the
fiscal year 2022-23 work plan reports for:
•Library Board of Trustees
•Arts Commission
ITEM 9: 2023-24 WORK PLANS
4
LIBRARY BOARD OF TRUSTEES
The mission of the Library Board of Trustees is
to advise the City Council in matters pertaining
to library services, as well as the rules and
regulations necessary to operate the library.
CMC 2.16
ITEM 9: 2023-24 WORK PLANS
5
ITEM 9: 2023-24 WORK PLANS
LIBRARY BOARD OF TRUSTEESAccomplishments, FY 2022-23
•Reviewed and approved the annual report submitted to
the California State Library
•Provided concurrence to the proposed FY 2023-24
budget which included supporting the elimination of
printing fees
•Approved the five-year update to the library’s Collection
Development Policy in June 2023
•Received presentations regarding programs and services
•Provided representatives to serve on the Citizen’s
Growth Management Committee
6
ITEM 9: 2023-24 WORK PLANS
LIBRARY BOARD OF TRUSTEES
Goals and Tasks, FY 2023-24
•Review and approve the annual California
State Library Survey report
•Receive, discuss, and vote on supporting other
items such as the annual budget submittal,
updated policies, and programs and projects
•Serve as a liaison with the community on its
needs and interests
7
ARTS COMMISSION
ITEM 9: 2023-24 WORK PLANS
The Carlsbad Arts Commission is advisory to City
Council on arts and culture matters. The Commission
strives to advance the fine arts and the performing
arts in Carlsbad. The Arts Commission helps to further
the work of the arts element of the General Plan and
the ten-year Arts & Culture Master Plan.
CMC 2.18
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ITEM 9: 2023-24 WORK PLANS
ARTS COMMISSIONAccomplishments, FY 2022-23
•Received updates on topics such as arts education
and public art at monthly meetings
•Supported Community Arts Grants process including
approving the funding plan and participation in site
visits for community arts grantees
•Supported the update of the Arts Commission
ordinance (CMC 2.18)
•Assisted with community surveying in support of the
Americans for the Arts Economic & Prosperity Study 6
•Provided representatives to serve on the Citizen’s
Growth Management Committee 9
ITEM 9: 2023-24 WORK PLANS
ARTS COMMISSION
Goals and Tasks, FY 2023-24
•Participate in and support the Community Arts
Grants process including conducting site visits
•Attendance by Arts Commissioners at Cultural Arts
and community-based arts events
•Serve on relevant committees and sub-committees
such as those for upcoming public art projects
•Continue to monitor and support the progress of the
Arts & Culture Master Plan
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CHAIRPERSON COMMENTS
Library Board of Trustees Vice-Chair
Bill Sheffler
ITEM 9: 2023-24 WORK PLANS
Arts Commission Chair
Barbara Chung
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