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Home My WebLink About2024-02-06; City Council; Resolution 2024-023RESOLUTION NO. 2024-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2022-23 WORK PLAN REPORT OF ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2023-24 WORK PLAN FOR THE LIBRARY BOARD OF TRUSTEES WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work plans ensure boards and commissions are working in line with priorities of the City Council; and WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code {CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, Chapter 2.16 of the CMC details the composition of the Library Board of Trustees; and WHEREAS, on Mar. 7, 2023, the City Council accepted the fiscal year 2022-23 Library Board of Trustees Work Plan; and WHEREAS, at the Library Board of Trustees meeting in September 2023, staff assisted trustees with the preparation of an updated work plan that is consistent with the duties described in CMC Chapter 2.16; and WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library; and WHEREAS, on Sept. 27, 2023, the Library Board of Trustees voted unanimously to accept the updated work plan and is recommending that the City Council approve the plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council accepts the fiscal year 2022-23 Library Board of Trustees Work Plan report of accomplishments (Attachment A). 3.That the City Council of the City of Carlsbad approves the fiscal year 2023-24 Library Board of Trustees Work Plan {Attachment B). PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of February, 2024, by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: Blackburn, Bhat-Patel, Acosta, Burkholder. None. None. Luna. KEITH BLACKBURN, Mayor SHERRY FREISINGER, City Clerk (SEAL) Attachment A Library Board of Trustees FY 2022-23 Work Plan Accomplishments I.Mission Statement The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library. II.Composition The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council. III.FY 2022-23 Goals & Tasks The City of Carlsbad Library Board of Trustees focus focused on the following FY 2022-23 Goals and Tasks: GOAL TASK STATUS, COMMENTS Review and approve rules and regulations of the library as developed and revised from time to time •Approved updated staff appearance policy in August 2022 •Approved update to library’s Collection Development policy in June 2023. Ongoing, as needed Review and approve the library's response to the California Public Library survey submitted annually to the California State Library •Approved annual report submitted in October 2022. Annual, ongoing goal Receive reports on and maintain knowledge of library services and programs o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services •Received and reviewed monthly reports on library activities •Received presentations from the following divisions: Genealogy & Carlsbad History, Kanopy, Circulation, Digital Initiatives and Special Projects, Ongoing GOAL TASK STATUS, COMMENTS Community Outreach, Childrens Services, •Received presentations regarding major programs such as Carlsbad Reads Together and Summer Reading Adventure •Received presentation on Freedom to Read Receive an annual report on safety and security of library facilities •No update; pending current facility review project Ongoing, as needed Provide community perspective on issues and interests related to library service delivery and facilities •Trustees have shared the community’s comments and questions with department staff Ongoing, as needed Provide recommendations on the proposed budget and use of community contributions for the delivery of library services •Provided concurrence on the department budget submission for FY 2023-24 in May 2023 Annual and ongoing Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners •Provide a trustee as representative on the Carlsbad Library & Arts Foundation Board Ongoing Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life •Supported and requested the addition of streaming services Hoopla and Kanopy in December 2022 Ongoing Advise the city council on resource sharing among library jurisdictions, as needed •Discussed upcoming Link+ opportunity through Serra Cooperative Provide community perspective in the strategic planning of library services •No update for 2022-23 Participate in relevant events, community meetings and conversations on behalf of the board of library trustees Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.) •Provided a trustee as a representative on the Growth Management Citizens Committee Growth Management Citizens Committee concluded in April 2023 Attachment B City of Carlsbad Library Board of Trustees Work Plan Fiscal Year 2023-2024 I.Mission Statement The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library. II.Composition The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council. III.FY 2023-2024 Goals & Tasks The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks: •Review and vote whether to approve rules and regulations of the library as developed and revised from time to time o Receive report and vote whether to approve various policies and procedures that are anticipated to be updated in fiscal year 2023-24 •Review and vote whether to approve the library's response to the California Public Library survey submitted annually to the California State Library o Receive and discuss annual survey report •Receive reports on and maintain knowledge of library services and programs: o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services •Receive an annual report on safety and security of library facilities o Receive report on city consultant’s library facility security assessment •Provide community perspective on issues and interests related to library service delivery and facilities •Provide recommendations on the proposed budget and use of community contributions for the delivery of library services o Receive report and vote whether to support the annual budget submission •Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners •Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life •Advise the city council on resource sharing among library jurisdictions, as needed •Provide community perspective in the strategic planning of library services o Review and discuss update to strategic plan •Participate in relevant events, community meetings and conversations on behalf of the board of library trustees •Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)