HomeMy WebLinkAbout2024-02-13; City Council; ; Professional Services Agreement with Dyett & Bhatia, Urban and Region Planners to Assist the city with Implementation of Housing Element Programs 4.1, 4.2, 4.3 and 6.1.CA Review ___AF___
Meeting Date: Feb. 13, 2023
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Jennifer Jesser, Senior Planner
jennifer.jesser@carlsbadca.gov, 442-339-2637
Subject: Professional Services Agreement with Dyett & Bhatia, Urban and Region
Planners to Assist the city with Implementation of Housing Element
Programs 4.1, 4.2, 4.3 and 6.1.
Districts: All
Recommended Action
Adopt a resolution approving a professional services agreement with Dyett & Bhatia, Urban and
Region Planners for analysis, community engagement, and reporting to assist the city with
implementation of Carlsbad Housing Element Programs 4.1, 4.2, 4.3 and 6.1 for a total amount
not to exceed $350,000.
Executive Summary
The Housing Element in the city’s General Plan includes policies and programs the city is
responsible for implementing to maintain a certified housing element and remain compliant
with state housing laws. The programs promote housing options in Carlsbad to ensure existing
and future housing needs of all residents are met.
The recommended action allows the city to proceed with a professional services agreement to
conduct studies, engage with fair housing stakeholders, prepare documentation, and conduct
other activities necessary to implement Housing Element programs 4.1, 4.2, 4.3 and 6.1, which
guide city efforts to provide fair housing services, affirmatively further fair housing, implement
anti-segregation in housing and promote environmental justice in disadvantaged communities.
The agreement is to be paid for with $350,000 from the Community Development
Department’s previously approved operating budget, which includes $350,000 for
implementation of the Housing Element.
City Council authorization of this professional services agreement is required by Carlsbad
Municipal Code Section 3.28.040 - Procurement and disposition responsibilities because the
annual amount of the agreement is more than $100,000.
Explanation & Analysis
The City Council approved the Housing Element for the 2021-2029 housing cycle on April 6,
2021, and in July 2021 the element was certified by the California Department of Housing and
Community Development.
Feb. 13, 2024 Item #2 Page 1 of 24
The Housing Element programs that are the subject of the recommended professional services
agreement are programs 4.1, 4.2, 4.3 and 6.1, which include various objectives that guide city
efforts to provide fair housing services, affirmatively further fair housing, implement anti-
segregation in housing, and promote environmental justice in disadvantaged communities.
To assist city staff in meeting program objectives and deadlines, the professional services
agreement (Exhibit 1, Attachment A) includes a scope of work that is consistent with the
objectives of those Housing Element programs, as summarized below:
A. Affirmatively further fair housing
• Expand understanding of the current state of fair housing practices and potential
areas of discrimination in the city.
• Establish a method to measure progress of fair housing practices in Carlsbad.
• Identify best practices to facilitate opportunities for residents to provide meaningful
input on planning activities.
B. Anti-segregation in housing implementation
• Evaluate and revise the Village and Barrio Master Plan to develop and implement a
placemaking program to identify culturally significant places, people, and activities.
• Review and update, as needed, all city land use and housing policies, programs and
plans for the enhancement of fair housing in all neighborhoods in Carlsbad.
• Evaluate and report on methods the city can implement to affirmatively reduce
barriers to housing through housing creation, market opportunities, and mixed
income strategies.
C. Fair Housing Services
• Evaluate and report on best practices related to: distribution of educational
materials relative to fair housing services; conducting workshop with community-
based organizations; conducting diversity awareness events; and outreach related to
home financing opportunities.
D. Environmental Justice
• Identify how to enhance connections between disadvantaged neighborhoods and
commercial, community, and institutional/medical services; and identify best
practices for environmental justice.
Staff issued a request for proposals in July 2023 to obtain professional services in accordance
with Carlsbad Municipal Code Section 3.28.060.A. In response, one proposal was received
which did not meet the qualifications necessary to perform the scope of work.
Staff then re-issued the request in October 2023 with additional clarifying information and an
extended submittal deadline. The request for proposals was released on PlanetBids, an online
bidding site, and staff sent emails directly to 17 consulting firms informing them of the
opportunity. In response, three proposals were received in response.
Feb. 13, 2024 Item #2 Page 2 of 24
A selection committee, comprised of three city staff members from the Community
Development Department and the Housing and Neighborhood Services Department, evaluated
the proposals against the following criteria:
• Firm’s approach to project management
• Quality of work
• Ability to perform services in a timely manner
• Overall cost of the service
• Performance on similar projects
• Experience/expertise in preparation of analysis, policies and programs to implement
state housing laws, as well as land use planning and community engagement
The selection committee found Dyett & Bhatia, Urban and Region Planners to be the overall
best value of the firms that responded. Based on that evaluation, staff recommend entering
into an agreement with Dyett & Bhatia, Urban and Region Planners to assist the city with
implementation of Housing Element programs 4.1, 4.2, 4.3 and 6.1.
Community Engagement
The consultant scope of work includes outreach and engagement with fair housing stakeholders
and groups to help inform and implement the project objectives. See Task 5 of the scope of
work for the professional services agreement for details. (Exhibit 1, Attachment A).
Fiscal Analysis
The cost of the agreement is $350,000, and the agreement will take effect upon adoption of the
attached resolution. Sufficient funds for this one-time-only contract are available in the
Community Development Department’s adopted FY 2024 operating budget.
Next Steps
Once the agreement is fully executed, Dyett & Bhatia, Urban and Region Planners will begin its
professional services.
Environmental Evaluation
The award of a contract for professional services does not require environmental review
because it does not constitute a project within the meaning of the California Environmental
Quality Act under California Public Resources Code Section 21065 in that it has no potential to
cause either a direct physical change or a reasonably foreseeable indirect physical change in the
environment.
Exhibits
1. City Council resolution
Feb. 13, 2024 Item #2 Page 3 of 24
RESOLUTION NO. 2024-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
DYETT & BHATIA, URBAN AND REGIONAL PLANNERS FOR ANALYSIS,
COMMUNITY ENGAGEMENT, AND REPORTING TO ASSIST THE CITY WITH
IMPLEMENTATION OF CARLSBAD HOUSING ELEMENT PROGRAMS 4.1, 4.2,
4.3 AND 6.1 FOR A TOTAL AMOUNT NOT TO EXCEED $350,000
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary,
desirable and in the public interest to acquire the services of a firm that performs the work needed to
implement Carlsbad Housing Element Programs 4.1, 4.2, 4.3 and 6.1; and
WHEREAS, on June 13, 2023, the City Council adopted the Fiscal Year 2023-24 Operating
Budget, which includes $350,000 in the Community Development Department operating budget for
Housing Element implementation; and
WHEREAS, in July 2023 and again in October 2023 the city published a request for proposals
inviting proposals to assist the city with implementation of Carlsbad Housing Element programs 4.1,
4.2, 4.3, and 6.1; and
WHEREAS, based on evaluation criteria, a staff selection committee chose Dyett & Bhatia,
Urban and Regional Planners; and
WHEREAS, staff recommend the City Council authorize the City Manager to execute the
professional services agreement with Dyett & Bhatia, Urban and Regional Planners (Attachment A) for
one year and approve a maximum of one, one year extension; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Manager is authorized and directed to execute the Professional Services
Agreement (Attachment A) with Dyett & Bhatia, Urban and Regional Planners in an
amount not to exceed $350,000.
Exhibit 1
Feb. 13, 2024 Item #2 Page 4 of 24
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 13th day of February, 2024, by the foliowing vote, to wit:
AYES:
NAVS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Feb. 13, 2024 Item #2 Page 5 of 24
Attachment A
AGREEMENT FOR EVALUATING AND IMPROVING CITY PROVISIONS FOR FAIR HOUSING SERVICES
DYETT & BHATIA URBAN AND REGIONAL PLANNERS, INC.
THIS AGREEMENT is made and entered into as of the \ 4-:\:n day of F::e--b (:V. tt. YJ , 2024, by and between the City of Carlsbad, California, a municipal
corporation {"City") an Dyett & Bhatia, Urban and Regional Planners, a corporation, ("Contractor").
RECITALS
A. City requires the professional servicesofa consultant that is experienced in preparation
of analysis, policies and programs to implement state housing laws, as well as experienced in land use
planning, community engagement, and the California Environmental Quality Aet.
B. Contractor has the necessary experience in providing professional services and advice
related to preparation of analysis, policies and programs to implement state housing laws, and is
experienced in land use planning, community engagement, and the California Environmental Quality Aet.
C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to
perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein,
City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that
are defined in attached Exhibit "A," which is incorporated by this reference in accordance with this
Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan
Southern California area and will use reasonable diligence and best judgment while exercising its
professional skill and expertise.
3. TERM
The term of this Agreement will be effective fora period of one (1) year from the date first above written.
The City Manager may amend the Agreement to extend it for one (1) additional one (1) year or parts
thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and
appropriation of funds by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed du ring the initial Agreement term shall not exceed
three hundred fifty thousand dollars {$350,000), which includes a contractor fee of three hundred twenty-
one thousand eight hundred seventy dollars {$321,870) for services specified in Exhibit "A" and a
contingency fee of twenty-eight thousand one hundred thirty dollars ($28,130). No other compensation
for the Services will be allowed except for items covered by subsequent amendments to this Agreement.
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Feb. 13,2024 Item #2 Page 6 of 24
lf the City elects to extend the Agreement, the fee amount shall not be increased except by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention
until City has accepted the work and/or Services specified in Exhibit "A."
lncremental payments, if applicable, should be made as outlined in attached Exhibit "A."
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit
of Contractor's independent calling, and not as an employee of City. Contractor will be under control of
City only as to the result to be accomplished but will consult with City as necessary. The persons used by
Contractor to provide services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete compensation
to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of
Contractor or its agents, employees or subcontractors. City will not be required to pay any workers'
compensation insurance or unemployment contributions on behalf of Contractor or its employees or
subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers' compensation
payment which City may be required to make on behalf of Contractor or any agent, employee, or
subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct
the indemnification amountfrom any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subconfract any portion of the Services without prior written approval of City. lf
~ontractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and
emissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the
subcontractor, as Contractor is for the acts and emissions of persons directly employed by Contractor.
Nothing contained in this Agreement will create any contractual relationship between any S\,Jbcontractor
of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind
every subcontractor and every subcontractor of a subcontractor by the terms of this ·Agreement
applicable to Contractor's work unless specifically noted to the contra ry in the subcontract and approved
in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to defend (with counsel approved by the City), indemnify, and hold harmless the City
and its officers, elected and appointed officials, employees and volunteers from and against all claims,
damages, losses and expenses including attorney's fees arising out of the performance of the work
described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or
on behalf of an injured employee under the City's self-administered workers' compensation is included as
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Feb. 13, 2024 Item #2 Page 7 of 24
a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or
early term i nation of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments,
insurance against claims for injuries to persons or damage to property which may arise out of or in
connection with performance of the services by Contractor or Contractor's agents, representatives,
employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and
authorized to do business in the State of California. The insurance carrier is required to have a current
Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of
Approved Surplus Line lnsurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X";
OR an alien non-admitted insurer listed by the National Association of lnsurance Commissioners (NAIC)
latest quarterly listings report.
10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits
indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any !imitations or cap on Contractor's indemnification obligations
under this Agreement. City, its officers, agents and employees make no representation that the limits of
the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect
Contractor. lf Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense.
The full limits available to the named insured shall also be available and applicable to the City as an
additional insured.
10.1.1 Commercial General Liability (CGL) lnsurance. lnsurance written on an "occurrence" basis,
including personal & advertising injury, with limits no less than $2,000,000 per occurrence. lf a general
aggregate limit applies, either the general aggregate limit shall apply separately to this project/location
or the general aggregate limitshall be twice the required occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for
City). $2,000,000 combined single-limit per accident for bodily injury and property da mage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the Ca lifornia Labor Code. Workers' Compensation will not be required if Contractor has no
employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession
with limits of not less than $1,000,000 per claim. Coverage must be maintained fora period of five years
following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this
Agreement contain, or are endorsed to contain, the foliowing provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability which
shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be
written as claims-made coverage.
10.2.3 This insurance will be in force du ring the life of the Agreement and any extensions of it
and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant
to the Notice provisions of this Agreement.
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10.3 Providing Certificates of lnsurance and Endorsements. Prior to City's execution of this Agreement,
Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. lf Contractor fails to maintain any of these insurance coverages,
then City will have the option to declare Contractor in breach, or may purehase replacement insurance or
pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor
is responsible for any payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor under this
Agreement.
10.5 Submission of lnsurance Policies. City reserves the right to require, at any time, complete and
certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as
may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of records and any other
documents created pursuant to this Agreement. Contractor will allow inspection of all work, data,
documents, proceedings, and activities related to the Agreement fora period of three (3) years from the
date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work produet produced by Contractor or its agents, employees, and subcontractors pursuant to this
Agreement is the property of City. In the event this Agreement is terminated, all work produet produced
by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered
at once to City. Contractor will have the right to make one (1) copy of the work produet for Contractor's
records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor
relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf
of City and on behalf of Contractor under this Agreement are:
For City:
Name
Title
Dept
Phone
Jennifer Jesser
Senior Planner
Community Development
CITY OF CARLSBAD
1635 Faraday Ave
Carlsbad, CA 92009
442-339-2637
Feb. 13, 2024
Page 4
For Contractor:
Name
Title
Address
Phone
Email
Rajeev Bhatia
Project Manager
400 Howe Street
Oakland, CA 94611
(510) 899-3301
rajeev@dyettandbhatia.com
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Each party will notify the other immediately of any changes of address that would require any notice or
delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict-of-lnterest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of lnterest Code. The Contractor shall report investments or
interests as required in the City of Carlsbad Conflict of lnterest Code.
Ves C8J No □
lf yes, list the contact information below for all individuals required to file:
Name Email Phone Number
Rajeev Bhatia rajeev@dyettandbhatia.com (510) 899-3301
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which
in any manner affect those employed by Contractor, or in any way affect the performance of the Services
by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and
regu lations and will be responsible for the compliance of Contractor's services with all applicable laws,
ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Aet of 1986 and will
comply with those requirements, including, but not limited to, verifying the eligibility for employment of
all agents, employees, subcontractors and consultants whose services are required by this Agreement.
18. CALIFORNIA AIR RESOURCES BOARD (CARB) ADVANCED CLEAN FLEETS REGULATIONS
Contractor's vehicles with a gross vehicle weight rating greater than 8,500 Ibs. and light-duty package
delivery vehicles operated in California may be subject to the California Air Resources Board (CARB)
Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce
emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage
at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
lf a dispute should arise regarding the performance of the Services the foliowing procedure will be used
to resolve any questions of faet or interpretation not otherwise settled by agreement between the parties.
Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A
copy of such documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative receiving the letter
will reply to the letter along with a recommended method of resolution within ten (10) business days. lf
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the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will
be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended
by each party and may then opt to direct a solution to the problem. In such cases, the action of the City
Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the
parties from seeking remedies available to them at law.
21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate
this Agreement for nonperformance by notifying Contractor by certified mail of the termination. lf City
decides to abandon or indefinitely postpone the work or services contemplated by this Agree ment, City
may terminate this Agreement upon written notice to Contractor. Upon notification of termination,
Contractor has five (5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of faet based upon the work
produet delivered to City and of the percentage of work that Contractor has performed which is usable
and of worth to City in having the Agreement completed. Based upon that tinding City will determine the
final payment of the Agreement.
City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor
may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of
term i nation of this Agreement by either party and upon request of City, Contractor will assemble the work
produet and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for
work performed to the t ermination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed and
the compensation to be made. •
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a
bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has
not paid or agreed to pay any co mpany or person, other than a bona tide employee, any fee, commission,
percentage, broke rage fee, gift, or any other consideration contingent upon, or resulting from, the award
or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this
Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or
otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent
fee.
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be
asse rted as part of the Agreement process as set forth in this Agreement and not in anticipation of
litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to
City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor
acknowledges that California Government Code sections 12650 et seq., the False Claims Aet applies to this
Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public
entity. These provisions include false claims made with deliberate ignorance of the false information or in
reckless disregard of the truth or falsity of information. lf City seeks to recover penalties pursuant to the
False Claims Aet, it is entitled to recover its litigation costs, including attorney's fees. Contractor
acknowledges that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to aet as a Contractor on any public work
or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another
jurisdiction is grounds for City to terminate this Agreement.
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24. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights
provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San
Diego, State of California, and the parties waive all provisions of law providing fora change of venue in
these proceedings to any other county.
25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and
their respective successors. Neither this Agreement nor any part of it nor any monies due or to become
due under it may be assigned by Contractor without the prior consent of City, which shall not be
unreasonably withheld.
26. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along with
the purehase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the
Agreement supersede the purehase order. Neither this Agreement nor any of its provisions may be
amended, modified, waived or discharged except in a writing signed by both parties. This Agreement may
be executed in counterparts.
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27. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor
each represent and warrant that they have the legal power, right and actual authority to bind Contractor
to the terms and conditions of this Agreement.
Executed by Contractor this_1_9_t_h ___ day of January 2024.
CONTRACTOR
DYETT & BHATIA URBAN AND REGIONAL
PLANNERS, a California corporation
By:
(sign here)
Rajeev Bhatia -President
(print name/title)
By:
(sign here)
(print name/title)
CITY
By:
ATTEST:
LSBAD, a municipal corporation of
Calif.ornia
City Manager
SHERRY FREISINGER, City Clerk
tj<&Nho l>4 {?~_
TAMARA R. MCMINN
Senior Deputy City Clerk
lf required by City, proper notarial acknowledgment of execution by contractor must be attached. !f...E.
corporation, Agreement must be signed by one corporate officer from each of the foliowing two groups.
GroupA
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
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EXHIBIT A
SCOPE OF SERVICES AND FEE
SCOPE OF WORK
The foliowing scope of work describes our approach to data collection, existing conditions assessments
and recommendations, progress metrics and implementation tools, policy formulation, and preparation
of documents. A detailed task-by-task description is provided, followed by a summary list of deliverable
formats and content. Proposed meetings and outreach are included as part ofTask 5 .
..
Lead firms and supporting roles, as applicable, are identified within the description for each task:
• Dyett and Bhatia (D&B), Urban and Regional Planners
• Citythinkers, Urban Design & Community Outreach
• Development Consultants (LDC), Fair Hou sing Implementation
• Spurlock Landscape Architects (Spurlock), Multimodal Urban Design
• Chen Ryan Associates (CRA), Transportation Planners
TASK 1: AFFIRMATIVELY FURTHERING FAIR HOUSING, ANTI-SEGREGATION IN HOUSING
IMPLEMENTATION, AND FAIR HOUSING SERVICES
Task 1 is comprised of multiple subtasks that address City of Carlsbad Housing Element Programs 4.1,
4.2 and 4.3. The minimum deliverables for Task 1 are identified after the list of subtasks.
To address the requirements of AB 686, the city worked collaboratively as a partner with the San Diego
Regional Alliance for Fair Housing to complete the Regional Ana lys is of lmpediments to Fair Housing
Choice (August 2020) that identifies barriers to fair housing practices around the city, with a focus on
areas of racial and economic disparity. The foliowing subtasks of build on the report's analysis.
Subtask lA: Expand understanding of the current state of fair housing practices and potential areas of
discrimination.
D&B will conduct an in-depth study of fair housing issues in Carls bad. The study shall include, but is not
limited to the following:
• Review of history, policies, and other development practices within the City of Carls bad that
may impact current development patterns prior to or after the city's incorporation. City staff will
provide relevant documents and data related to rece nt housing development and fair housing.
We propose an interactive workshop, facilitated by D&B and using tools such as Miro or
Konveio, with relevant City departments and other partners to audit Housing Element policies
and implementing actions in addition to other efforts that affect fair housing practices.
• Analysis of data, including information gained through community participation as well as
collected from the Census, State departments, Healthy Places Index, Urban Displacement
Project, Eviction Lab, and other socioeconomic/demographic and housing data sources, to
identify the foliowing, including contributing factors:
City Attorney Approved Version 12/22/2023
Feb. 13, 2024 Page 9 Item #2 Page 14 of 24
o Integration and segregation patterns based on race, color, religion, sex, familial status,
national origin, and disability.
o Racially or ethnically concentrated areas of poverty.
o Significant disparities in access to opportunity for any protected class.
o Disproportionate housing needs for any protected class.
• Evaluation of current and historie mortgage len ding patterns and practices.
• Review fair housing complaints and cases filed with the federal and state agencies.
• Research and search for discriminatory housing covenants that should be removed.
• Evaluate current housing rental marketing practices.
• Research current eviction patterns.
Subtask 1B: Establish a method to measure progress of fair housing practices in Carlsbad.
LDC, with input from D&B, will establish a method for Carlsbad that, on an annual basis, can-be used to
measure and report the progress of fair housing practices. LDC will apply housing strategies for .
displacement protection, development of public lands, and social housing to implement fair housing
requirements per AB 686.
We propose a methodology that shall include:
• Documentation of existing fair housing practices in Carlsbad by identifying_the city.programs
with a nexus to fair housing, then measuring qualitatively and quantitatively how they
contribute to fair housing goals. Programs might include land use plans, development
incen!ives, HUD-funded programs like CDBG, and more. LDC will index these programs and
prepare a standardized methodology for measuring how they contribute to fair housing goals.
• Metrics the city should use to measure fair housing practices by curating fair housing resources
maintained by maintained by the State of California's Department of Housing and Community
Development (HCD), then conducing independent research on measures the city can use as a
supplement. HCD sources already include data and maps on (1) Fair Housing Enforcement and
Outreach Capacity, (2) Segregation and Integration, (3) Disparities in Access to Opportunity, (4)
Disproportionate Housing Needs & Displacement Risks, (5) Racially and Ethnically Concentrated
Areas of Poverty and lnfluence, and (6) Existing Affordable Housing Assets. LDC will review the
existing resources and recommend metrics to review annua Ily to track progress towards fair
housing goals. The selected metrics will likely include concentration of affordable housing and
interim housing in higher/lower resource tracts, concentration of Housing Choice Vouchers in
higher/lower resource tracts, and housing permits in racially concentrated areas of affluence,
among others. The selected metrics will allow the city to see the effect of its programs. LDC will
describe why the selected metrics should be used and provide recommendations for metrics
that should not be used and why. To ensure a thorough analysis, LDC will also review potential
fair housing metrics not already offered by HCD, which could potentially be included as a
supplemental measure.
• Thresholds that should be used in defining and monitoring "progress." The thresholds will be
tied to the metrics selected from HCD's fair housing resources and will measure progress
towards the proactive elimination of segregation, and the creation of full housing choice for all
City Attorney Approved Version 12/22/2023
Feb. 13, 2024 Page 10 Item #2 Page 15 of 24
protected classes in Ca rlsbad. LDC will collaborate with the city to define realistic thresholds that
Carls bad can aim for as it affirmatively furthers fair housing.
• Resources that will be required to access and maintain current data for the selected metrics. To
minimize burden on staff, LDC will build the methodology around the high-quality, publicly
available fair housing datasets offered by HCD. lf data is needed that is only available internally,
LDC will work with staff to create written guidance on how Carlsbad's AFFH team ca n annually
access the needed internal data. Other resources will be kept at a minimum, but any that are
added will also have clear written guidelines created for their use.
• Recommendation of roles/responsibilities of city departments/divisions to develop fair housing
practice data and provide annua! re ports. LDC will work to minimize redundancies and ensure
transparency, indicating one central department to manage fair housing responsibilities. To
further centralize and simplify, LDC would offer the option to develop a dashboard for fair
housing information.
Subtask 1C: Best practices to facilitate opportunities for residents to provide meaningful input on
planning activities.
LDC will evaluate and provide a report that recommends a menu of best practices for the city to
facilitate opportunities for all residents, particularly disadvantaged residents, to provide meaningful and
effective input on proposed planning activities early on and throughout the city's project review process.
The report will include options to proactively target community outreach in areas with extreme housing
cost burdens.
LDC proposes a thorough and inclusive methodology when evaluating and formulating
recommendations to enhance community engagement in the city's planning activities. To ens ure
equitable participation, with a specific emphasis on the inclusion of disadvantaged residents, the
assessment process involves a meticulous ana lysis of current outreach strategies, identification of
barriers faced by marginalized communities, and an evaluation of the effectiveness of existing planning
protocols. The resulting report will outline a menu of best practices as well as recommendations to
facilitate early and meaningful input from all residents throughout the entire project review process.
Recognizing the challenges posed by extreme housirig cost burdens in certain areas, LDC propose~
options to proactively target community outreach initiatives in these locales. This may involve a
combination of traditional methods such as community meetings and forums, as well as contemporary
approaches like webinars and surveys, ensuring a diverse range of engagement channels to
accommodate the varied preferences and accessibility considerations of the residents.
Subtask 1D: Affirmatively reduce barriers to housing through housing creation, market opportunities,
and mixed income strategies.
D&B will evaluate and provide a report recommending methods the city can implement to affirmatively
reduce barriers to housing through housing creation, market opportunities, and mixed income strategies
(e.g., funding incentives, policies and programs, density bonuses, land banks, Housing Trust Funds).
As part of the evaluation and using the strategies resulting from work in Subtask lC, D&B will obtain
feedback from residents to identify their individual barriers to housing access.
Subtask 1E: Best practices for fair housing services.
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Feb. 13, 2024 Page 11 Item #2 Page 16 of 24
Building on the tindings from Subtask lA, D&B will evaluate and provide a report recommending best
practices and current trends related to the foliowing:
• Distribution of educational materials to property owners, apartment managers, and tenants
relative to fair housing requirements, regulations, and services.
• Conducting workshops and training with different community-based organizations.
• Conducting diversity awareness events and programs at a variety of locations throughout the
city.
• Outreach targeted and related to home financing opportunities.
MINIMUM DELIVERABLE (TASK 1):
• A single existing conditions report addressing all subtasks of lask 1 (first draft, second draft and
final draft). A summa ry of meetings and/or outreach conducted as part of this task will be
included in the report.
TASK 2: ANTI-SEGREGATION IN HOUSING IMPLEMENTATION -REVIEW AND UPDATE CITY HOUSING
POLICIES, PROGRAMS AND PLANS
lhis task is intended to assist in affirmatively reducing barriers to housing, including but not limited to
racial bias, high housing costs, and lack of awareness of existing resources.
D&B will review and update, as needed, all city land use and housing po.licies, programs and plans for
the enhancement of fair housing in all neighborhoods in Carlsbad.
• Goal is to enhance housing mobility, revitalize communities, address displacement risk, and
promote housing opportunities in high opportunity areas. Policies and programs will be
developed in coordination with lask 4 to leverage overlaps between housing and environmental
justice.
• A special focus of this review relates to implementation of Housing Element Programs 2.7, 2.8,
3.1, 3.3, 3.4 and 3.5 and how they advance fair housing through the prioritization of resources in
program marketing, outreach and implementation.
• Examples of land use and housing policies, programs and plans to be reviewed, include but are
not limited to:
o General Plan policies, including but not limited to the land use and housing elements.
o Carlsbad Local Coastal Program policies
o Zoning standards
MINIMUM DELIVERABLES (lASK 2):
• Memo on recommended revisions to city policies, programs and plans to enhance fair housing
throughout Carls bad (first draft, second draft and final draft).
• Strike-out/underline revisions to applicable city policies, programs, and plans (first draft, second
draft and final draft).
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Feb. 13,2024 Page 12 Item #2 Page 17 of 24
• Preparation of a CEQA Initial Study or draft addendum to identify potentially significant impacts
resulting from the proposed changes (first draft, second draft and final draft). No CEQA analysis
beyond the evaluation of policy/code text changes contained in the Initial Study wi/1 be required.
TASK 3: ANTI-SEGREGATION IN HOUSING IMPLEMENTATION -PLACEMAKING PROGRAM FOR THE
VILLAGE AND BARRIO
This task is intended to assist in affirmatively reducing barriers to housing, including but not limited to
racial bias, high housing costs, and lack of awareness of existing resources.
D&B will eva luate the Village and Barrio Master Plan to develop and implement a placemaking program
to identify culturally significant places, people, and activities in the master plan area; establish diverse
and access i ble mobility options for residents; create design and development standards that expr_ess
community identity while promoting neighborhood cohesion; and reduces risk of tenant displacement.
Analyses to be undertaken in support of this task include, but are not limited to:
• Culture mapping in historically underserved neighborhoods.
o Building on the work of Subtask lA, D&B will conduct a GIS-based mapping assessment of
socioecono".!lic, demographic, and environmental data to identify racially or ethnically
concentrated areas that are historically underserved.
o The 2018 Village an d Barrio Master Plan update included significant community outreach,
which resulted in policies and standards that support and enhance the Village and Barrio's
historical roots and mix of uses in a walkable environment. Citythinkers will conduct focused
workshops or key stakeholder outreach that will build upon this work to identify and
memorialize locations, activities, buildings, etc. of cultural significance to the Village and
Barrio communities. An example method is community mapping using Social Pinpoint, which
would provide community-provided geospatial data that can be integrated into other GIS
analysis from Tasks 1 and 4.
• A pilot program to enhance walkability, bicycling, and transit access consistent with mobility
improvements identified in Chapter 4 of the Village and Barrio Master Plan. Working in concert
with City staff, Spurlock will assist in selecting the location for the pilot streetscape program.
After selection of the location, conceptual elements and opportunities will be shown in plan and
3-D SketchUp models to depict potential improvements, character and size scale and future
opportunities for the streetscape. CRA will review the plan and models to provide input on
multimodal mobility elements and provide recommendations for transportation planning. The
plan and images will be reviewed with the City staff and at a public workshop and revisions will
be made to the design and graphic accordingly to reflect community and City feedback.
o In addition to the Village and Barrio Master Plan, reference other city mobility policies and
plans, such as the Sustainable Mobility Plan.
• Best practices in design and architecture to ensure building types promote cohesion across
neighborhoods.
o D&B will review the proposed/pending objective design standards for the Village and Barrio
Master Plan, which identify standards for multifamily and mixed-use design and architecture
that aligns with the districts of the master plan. Any new proposals for design or
development standards shall be objective and coordinated with existing design and
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Feb. 13,2024 Page 13 Item #2 Page 18 of 24
development standards, including revision/removal of existing standards, as necessary.
Citythinkers will review and update design standards to build in sociocultural factors.
• D&B and Citythinkers will collaboratively evaluate and revise, as necessary, Village and Barrio
Master Plan policies and standards to ensure they are adequately effective in protecting existing
residents and businesses from displacement.
MINIMUM DELIVERABLES (TASK 3):
• Report providing the results of an eva luation ofVillage and Barrio Master Plan as it relates to
the topics discussed above. The report will be fra med so that staff could make future VBMP
amendments as needed based on the findings and results of the included research and pilot
program (first draft, second draft and final draft). Note: amendment of the master plan is not
part of this scope of work.
TASK 4: ENVIRONMENTALJUSTICE-ENHANCE CONNECTIONS BETWEEN DISADVANTAGED
NEIGHBORHOODS AND COMMERCIAL, COMMUNITY, AND INSTITUTIONAL/ MEDICAL
SERVICES; AND IDENTIFV BEST PRACTICES FOR ENVIRONMENTAL JUSTICE
Environmental justice objectives seek to reduce the unique or compounded health risks in
disadvantaged communities through strategies such as reducing pollution exposure, improving air
quality, and promoting better access to public facilities, healthy food, and safe and sanitary homes. They
also include prioritizing investments and programs in disadvantaged communities. While there are no
tracts in Carlsbad that meet CalEPA's definition of a 'disadvantaged community' (census tracts in the top
25 percent for CalEnviroScreen 4.0's methodology for cumulative burden), disparities still exist for other
indicators contributing to good health and opportunity, including employment, active commuting
patterns, distribution of tree canopy, and others.
• In parallel with the mctpping conducted to identify historically underserved neighborhoods for
Task 3, D&B will evaluate and identify gaps between disadvantaged neighborhoods and
commercial service areas, institutional and medical services, and community facilities (e.g.,
hiking trails, parks, beaches, open space trails, sidewalks, and bikeways). This will include review
of relevant documents, including the 2023 Economic Development Strategic Plan; the Live Well
San Diego Community Health Assessment; the 2023 Parks and Recreation Master Plan Update;
Sustainable Mobility Plan; and the Trails, Bike, and Pedestrian master plans, among other
strategic documents. Supplementary interviews with relevant department staff, agencies, and
other service providers will be conducted to understand priorities, opportunities, and
challenges.
• D&B, with input from CRA, will develop a plan/program to enhance connections between
disadvantaged neighborhoods and commercial, community, and institutional/medical services.
o Enhanced connections include encouraging the incorporation of physical activity in everyday
travel.
• D&B will evaluate and recommend best practices and current trends related to the foliowing:
o Consideration of environmental justice issues as they relate to the equitable provision of
public facilities and services such as parks, recreation facilities, community gardens, public
safety facilities, and other beneficial uses that improve the overall quality of life.
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Feb. 13,2024 Page 14 Item #2 Page 19 of 24
. .
o Coordinating with utility providers in the siting, site layout, and design of gas, electric, and
other wet and dry utilities, including changes to existing facilities, to minimize
environmental, aesthetic, and safety impacts on existing and future residents.
o Ensuring the Zoning Ordinance and other city regulations allow opportunity for increased
access to healthy foods by residents (e.g., healthy food retail outlets, comm gardens,
farmers markets). Review programs that could encourage these opportunities in current
retail market.
o Enforcement of Municipal Code violations that compromise the safety of homes and the
health of their residents.
o Conducting outreach and providing information (including updates to the municipal codes
and penalties for code violations) to residential landowners in the city to ensure all homes
are safe and sanitary.
o Actively seeking a variety of funding opportunities for neighborhoods of concentrated
poverty such as rehabilitation, parks, transit, and active transportation.
o Collaborating with high performing school districts to promote a diversity of students and
staff to serve lower income students.
MINIMUM DELIVERABLES (TASK 4):
• Map-based baseline report (memo) on gaps between disadvantaged neighborhoods and·
commercial, community, and institutional/medical services (first draft, second draft and final
draft). A summa ry of meetings and/ar outreach conducted as part af this task will be included.
• Draft plan/program to enhance connections between disadvantaged neighborhoods and
commercial, community, and institutional/medical services (fir.st-draft, second draft and final
draft).
• Memo on recommended best practices (first draft, second draft, final draft).
TASK 5: MEETINGS
• Meetings with city staff
o One kick-off meeting (to include staff from all affected departments, such as Plånning,
Housing and Neighborhood Services, Communications and Engagement, and others
identified by the city).
o One staff workshop to discuss and receive city staff input/direction on all tasks (to include
staff from all affected departments, such as Planning, Housing and Neighborhood Services,
Communications and Engagement, and others identified by the city). The workshop may
also be used to discuss current fair housing policies and practices (see below for Subtask
1A).
o Up to four Zoom meetings with relevant department staff, agencies, or other service
providers to understand priorities and challenges related to Environmental Justice and
improving services in underserved and historically marginalized communities (Task 4).
o Virtual check-in meetings to discuss progress, and address questions/issues, review/discuss
draft deliverables (minimum of six bi-monthly meetings). Agendas for these meeting need to
be coordinated in advance to ensure all appropriate staffare in attendance. The first check-
City Attorney Approved Version 12/22/2023
Feb. 13, 2024 Page 15 Item #2 Page 20 of 24
in meeting will occur concurrently with or closely follow the kick-off meeting to establish
project management expectations, including file sharing methods and data requests.
• Community engagement and stakeholder meetings (combine engagement efforts for related
topics/tasks), including but not limited to:
TASK 6:
o One Zoom meeting with relevant department staff (as identified for the staff workshop),
Legal Aid Society of San Diego, San Diego Regional Alliance for Fair Housing, and other
partners and stakeholders to interactively audit current policies and practices in fair housing
(Subtask 1A).
o Up to two community outreach events/engagement methods as determined by Subtask lC
Task 1 (Subtask 10), such as to obtain feedback from residents to identify their individual
barriers to housing access (Subtask 10).
o Up to three decision-maker meetings, including study session(s) to present tindings and
recommendations and hearings for the CEQA review process.
o Up to two Zoom or in-person workshops or key stakeholder outreach that will build upon
this work to identify and memorialize locations, activities, buildings, etc. of cultural
significance to the Village and Barrio communities (Task 3).
Our proposed methods of community engagement include a mix of virtual meetings, in-person
meetings, workshops, and map-based and traditional surveys, as described above. Marketing,
including social media and printed media (flyers, mail, etc.) will be incorporated into the
community engagement plan that will be further refined in collaboration with City staff and the
city's Communication and Engage_rnent Department.
CONTINGENCY
Proposals may include up to a 10% contingency task to allow for unforeseen, p_r_oject-related tasks.
Contingency funds, in whole or in part, are accessible when a need is mutually agreed upon and
accompanied by a written description of the associated task and level of effort.
ASSUMPTIONS
The Scope of Work and Budget are based on the foliowing assumptions:
• Meeting Attendance. The budget assumes attendance at meetings as shown in the Scope of
Work (Task 5). Meetings with City staff will occur on a biweekly basis throughout the planning
process via Zoom or telephone. Costs of addit ional meeting attendance would be on a time and
materials basis if requested.
• Consolidated Comments and Direction. City staff will provide a single set of consolidated,
nonconflicting comments upon review of each draft deliverable (first draft, second draft, and
final draft). Additional iterations and reviews will be considered additional service.
• Electronic Files. Draft documents will be provided in Word and PDF attachments, delivered via
email or electronic file transfer. Final documents will be electronically provided in PDF via email
or file transfer service, in high-resolution print format, and lower-resolution web-compatible
format, as appropriate. D&B will also provide native electronic files of all documents created by
the consu ltant team upon completion of the project; these may be in Word or for graphic
intensive documents, in Adobe lnDesign.
City Attorney Approved Version 12/22/2023
Feb. 13,2024 Page 16 Item #2 Page 21 of 24
• Printing. The budget includes an allowance for printing in Direct Costs. D&B will invoice any
printing, with approval by City staff, at cost (without markup).
• Reimbursable expenses for printing, travel, and software use will be invoiced, with no mark-ups,
with complete back up documentation and city staff approval.
SCHEDULE
City of Carlsbad-Evaluate and lmprove City Provisions for Fair Housing
Tasks
Mar. Apr. May June July Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar.
AFFH, Anti-Segregation, & Fair
Housing Services
2 Anti-Segregation -City Policies,
Programs, & Plans
3 Anti-Segregation -Village & Barrio
Placemaking Program
4 Environmental Justice
5 Meetings
' -: -:-' '
DYBTT & BHATIA
Urban and Reclonal Planner•
□ Consultant r.;;,J Admin
Effort D Draft 1
r.iii] Admin
D Draft 2
BUDGET
A Kickoff
V Meeting
Community Conversation/
Pop-Up Event
' ' ' :-
' ' ' '
' ' ' -'--' ' ' '
rat:
'
' ' ' ' ' .-,-' ' ' ' ' ' $CO ~~t/ i~IJdlJ
' ' -,-
'
mscol ScreenCheck
111.:-1 Draft ~ Final ~ Produet
Check-in
Meeting
r6-i Staff
LIIlJ Workshop
Our proposed budget reflects our understanding of and approach to the Scope of Work and proposed
optional tasks (i.e., meetings, outreach, etc.). Reimbursable expenses (e.g., for printing and travel) are
also included in the budget, to be invoiced with City staff approval at cost (without markup). D&B is
agreeable to either being paid monthly based on hours spent/hourly rates and direct costs incurred,
subject to contract maximum, or based onde liverabies. Personnel hourly billing rates are included with
the proposed budget, and the cost estimate is calculated based on the estimated number of hours
City Attorney Approved Version 12/22/2023
Feb. 13,2024 Page 17 Item #2 Page 22 of 24
toward each task/subtask. Information is provided for each consultant/subconsultant firm; firm totals
do not include lask 6, which is only included with the total project cost in the summa ry table.
Reimbursable expenses for printing, trave!, and software use w ill be invoiced, with no mark-ups, with
complete back up documentation and city staff approval.
Cltyofcarlsbad Fair Housln1 Provisions -Cost byTask& Firm
T.skl: AI-FH,Ad-S.,tec■--kl Hcu$ql~ta6'n, &F.1lr HØUMWServkø Talk 2: Tnk4: Ta1kS:
lJ\: rai ·-· Talks: ·-M_,,,_
How"4 19:h lr lC: Fair UpdnClly "'cwnlldnc
__ ...
OlySC111,
PQdicu& How-e lC: 1D: ANtuce H ..... ,rCJ11Wmb N ...... hocd Communhy
[ng;t~nl?.111 8.lnlr-rto Hotf'.IOAlli<-"1 -M enlblA!!:U Pf08fts! -· hVW.111nd c.m_ .. r"11.,,..,.._
" Me;1StttS lkst~di:u Houslns -· ,,.,rr.,& l•rio EJlest AStalcllholdlr
fim Dist1inil;ltion ..... ....... MM .. ,
TOTAL
Dyett& lhaia $32,350 S 8,350 S 7,825 $5,780 S 7,575 S 61,880 $ 50,050 $23,450 S 74,600 S 18,900 S 234,880
OtyThl"ers $-S· s-s-S· S • s-
~• Oevelopme:nt ConwltJnts S • $11,920 $11,820 S· s-$ 23,7,0 $·
Spurt ode IAndsup• Archltects s-S· S-s-$-$-S·
O.en au... Aslocl,te.s $-$· $· S • s-S • s-
PROJECTTOTAL (\Mllhout Conttncencv) $32,350 $20,270 $19,645 $ S,780 S 7,575 $85,620 $50,050
• The budget shall not exceed $350,000, which includes a contingency in the amount of $28,170.
Oty of Carlsbad Fair HouSl'lø Provisions -Hours and Cost by lask
Pt~ Budg~I Billlng Rale!i. Hot.n,.:11-.t Cosh lJy Fl1m
~ll8h.tlia
f•·C NFH.A!O,..,. .. llli,onMHMflfl"""mellbtion.,&FN'~S•vb•
.lA:f"HQ.1$!,w
Pi,t....,.& 1a:r.trMoutf1"1 1c.:Eruac..,n 10:R~&tiTlc, lE;f.ir>k\61"'
~·A/tllØI '"''"" ......... ecnPr1.:'llt:fi t,)Ho\, ... &e.tf'•uu,, -Oø.:rP'.na~ fwlfflU'N
hlfTI~ __ ,_ ....
0"9ttl.lh•!• -·
R,,IN,o S...tla. ~j,t,.Owge .,., Hc,,.,,. JO IU JO • ,o ~
.,.ay1.1T#\lt: .. !ir.,'..xl1"J1& S!~~ ""'" '" JO " • '" .,
~t<tMtntt«
..tJIO"lll"!.IO'•,Aood.UePrtro::'r,al "" --}O ,o 10 0 • 40
J11"'1-'11LP.111'~0,Plli~ ., .. _, ,0 0 0 • ' 19
At'-Xll,:.t: sn:s ..... tn n 0 0 ,o 20
Pl-1·/tMlinO"lrw; $1'0 ...,. " /0 ,, • 0 " ~-· '"" ..... " " " ' 0 H
"S(S•.GIS~M(A"l,ll-l..t "'° ,.,,, l> 0 " ti ,, " Pl'v'eci.Aot,1.1rnt/Gt1~1icOlfdQ.-. sno -IU 0 ,. ,, 0 )0
LabøtComSubtOUII -· m •• " ,. ,. m -SJl IJO sauo $1811 $5110 S1S1S $61,110
DlrectCOlt1 Tme! 1n:Jprtl~ (s,t~;~e.i11•1,,w:(SUXlO) •
GMNDTOTAL $J2,150 $1,ISO $1125 $5,780 $7,57' Stl.110
Rt~ et"ita, Pl'hdofl-h-Oil111e "" C,01t S ~.300 $1,650 S2,550 S2,120 SJ,'50 S 15,370
ll/1yuT•M1.St,/l•,ocln1& S19~ ..... , 51,100 Sl,950 s2.,1s S 1,560 S 1,950 $16,185 Fu•;«1.Wtn11•
•c,o,,woo ... A,K'dtWPl'fni:!:11-.i Slli Con s ,.soo $1,1SO $1,150 S-S • $9,000
•'16'-.-.r,,.ct4tt-c~ ,,.., ""' S.2,.450 5-5 5910 .S J,115 $ 4,65~
Ano&t:a '"' "°" S J,1)0 S-S-S· S J,ISO $3,500
1--1.......,l!/Ufbtn~rw ,,,o "°" S J,lSO SJ,SOO s-•· S· si,no
"-"""' .,.., ""' s1,100 s s S l,120 S· s,.uo
(;V5,,IJ',~dtltl,1tA"C,Rittl $100 c.,, $4,000 s s 5 5· $4,000
~0:«tlonlt-TVl/~~Odlnei 5110 '"" S2,.200 5 s s s S 2,100
T ... 21111.fllleWI
U-at,
~.,o&dl ...
Prcrlfflto&.PI~
40
•o
20
10
20
JO
!O
40
IO
210
sso.o,o
s,o.oso
$10,600
$ 9.000
$ 3.900
S 2,450
$ J,500
$4,500
$4,200
$6,400
$ ',500
S 29,400 $· S 7,100 S 36,500
s-s-S 5,140 $28,880
$12,000 S· $1,500 S 13,500
S4 820 S 3,290 s-$8,110
$69,610 sn,890 $32,640 $321,870
T•••:lrtltl'IC• TMIIS1Mt .....
tulrll Mhctv9bff, ............ o.dw._., ~ NIIIIM,ortiood TOTAL PYo,,,m,-1MI c-dhiillyl.V E••-l't.,I.
Wt119Mla-rio k•-e"PT.~t M.Cl'ICI
20 50 !O 140
30 60 40 170
0 60 10 ••
0 to 0 20
0 •o 0 to
40 40 0 110
0 40 0 10
20 60 0 120
20 50 0 120
1SO <10 .. ,oo
$21450 S 74,600 $11.100 $221.UO
$6.000
$21.◄50 S 74,600 $11.100 $ 21,4,,110
5 S,300 513,ISO $ 7.950 $17,100
$6,1IO 5 U,500 $9,000 $31,2,0
5 $11,700 $ t.950 $17,150
s-S 2,450 S • s•,øoo
s $7,000 s $10,SOO
$6,000 S 6,000 S • $16,.SOO
$· S >,600 S • $1,100
S 3,200 $9,600 $-Slt,200
$2,100 S ~500 S • SU,200
City Attorney Approved Version 12/22/2023
Feb. 13,2024 Page 18 Item #2 Page 23 of 24
City of c.mb•d Fair Houtlna Provision~• Houn •nd Cott by Taslc
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City ofCarttbad Fair Houlina Prowions •Hours and eo,t by Tas.k
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Feb. 13, 2024 Page 19
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City Attorney Approved Version 12/22/2023
Item #2 Page 24 of 24