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COMMUNITV-POLICE ENGAGEMENT COM MISSION
Staff Report
Feb.26,2024
Community-Police Engagement Commission
Sheila Cobian, Legislative & Constituent Services Director
Kristina Ray, Communication & Engagement Director
Kristina.ray@carlsbadca.gov, 442-339-2957
Community-Police Engagement Commission Work Plan
All
Recommended Action
Participate in a facilitated discussion to create the Community-Police Engagement Commission
Annua! Work Plan.
Background
The Carlsbad Municipal Code requires that each city board and commission submit an annua! work
plan and a subsequent report of the board or commissions activities to the City Council. The work
plan should include the activities that the board or commission anticipates undertaking in the
coming year. The City Council will review, amend if necessary and approve the work plan.
Discussion
The purpose of the Community-Police Engagement Commission is to provide a cooperative and
collaborative forum for the community and police leadership to learn and discuss the challenges of
modern-day policing and provide a community perspective about public safety challenges. The
commission will work collaboratively with the police chief to provide advice, support, and
recommendations relating to current or newly considered policies and programs with an
overarching goal of building trust and fostering strong police-community relations.
During this meeting, commissioners will have an opportunity to discuss goals and tasks it would
like to work on for the next 12 months to support this mission.
The purpose of the work plan is to encourage increased dialogue between the City's boards and
commissions and the City Council. It also helps to ensure that the boards and commissions are
working in line with the priorities of the City Council.
Fiscal Analysis
This action has no fiscal impact.
Feb.26,2024 Item #1 Page 1 of 28
Environmental Evaluation
This action does not require environmental review because it does not constitute a project within
the meaning of the California Environmental Quality Aet under California Public Resources Code
Section 21065 in that it has no potential to cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. Carlsbad Municipal Code Chapter 2.30 -Community Police Engagement Commission
2. Carlsbad Municipal Code Section 2.15.020 -Boards and Commissions -General Functions,
Powers and Duties
3. Sample Commission Work Plans
Feb.26,2024 Item #1 Page 2 of 28
Exhibit 1
Carlsbad, California Municipal Code
Title 2 ADMINISTRATION AND PERSON NEL
Chapter 2.30 COMMUNITY-POLICE ENGAGEMENT COMMISSION
2.30.010 Created.
2.30.020 Purpose.
2.30.030 Membership-Term-Qualification.
2.30.040 Training.
2.30.050 Meetings.
2.30.060 Duties.
2.30.080 Powers delegated to commission to be advisory.
2.30.010 Created.
A community-police engagement commission is created. (Ord. CS-441 § 3, 2022)
2.30.020 Purpose.
The purpose of the commission is to provide a cooperative and collaborative forum for the community and police
leadership to learn and discuss the challenges of modern-day policing and provide a community perspective about
public safety challenges. The commission will work collaboratively with the police chief to provide advice, support,
and recommendations relating to current or newly considered policies and programs with an overarching goal of
building trust and fastering strong police-community relations.
The commission shall have no authority to direct the conduct of any department, including the police department, to
review or advise upon personnel matters related to individual peace officers or to review confidential peace officer
personnel files. It is not the purpose of this commission to review or comment upon items staff will present to the
city council, unless the item is referred to the commission by the city council or city manager. (Ord. CS-441 § 3,
2022)
2.30.030 Membership-Term-Qualification.
The community-police engagement commission shall consist of five members to be appointed pursuant to Section
2.15.050(A) with staggered terms as provided in Section 2.15.060. In addition to those qualifications provided by
Section 2.15.030, the city council may consider the foliowing additional criteria in appointing members to the
commission:
1. A demonstrated ability to be open minded, impartial, objective, and unbiased;
2. An absence of any real or perceived bias, prejudice, or conflict of interest;
Feb.26,2024 Item #1 Page 3 of 28
3. A record of community involvement;
4. An ability to build constructive working relationships and communicate effectively with diverse groups;
5. A demonstrated commitment to the purpose of the commission with an eye toward festering positive
police-community relationships;
6. Attendance at the Carlsbad Citizens Police Academy.
Persons with ongoing litigation against the city related to police matters shall be ineligible to serve on the
commission. In addition, current Carlsbad Police Department employees and their parents or children are ineligible
to serve on the commission. (Ord. CS-441 § 3, 2022)
2.30.040 Training.
A. Following appointment to the commission, members shall receive training on the following:
1. The authority and responsibilities associated with their role as a commission member;
2. City policies and legal requirements governing commission meetings; and
3. Carlsbad Police Department policies, procedures, and practices.
B. In addition, as soen as reasonably practical, ideally within the first six months of their appointment,
commission members shall attend or observe the following:
1. Police officer use of force training, including defensive tactics and scenario-based training;
2. Police officer implicit bias training;
3. Police officer training related to interaction with people in mental health crisis;
4. At least two ride-alongs with the Carlsbad Police Department, one of which should be with the homeless
outreach team; and
5. A presentation from the city's homeless services coordinator. (Ord. CS-441 § 3, 2022)
2.30.050 Meetings.
The community-police engagement commission shall establish a regular time and place of meetings and shall hold
not less than one meeting per quarter. The majority of the appointed members shall constitute a quorum for the
purpose of transacting the business of the commission.
Each regular meeting agenda shall include an item allewing the police chief or designee to provide a police
department update, including a report on any notable past or upcoming events the police department is planning for
and relevant data, such as crime analysis and police response data. (Ord. CS-441 § 3, 2022)
2.30.060 Duties.
The commission's duties are to:
1. Promote productive communication and interaction between the City of Carlsbad Police Department and
community;
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2. Provide a forum for police leadership to inform the commission and public of police initiatives, challenges,
and data relating to police activity;
3. Educate the community and receive community feedback regarding policing standards and expectations;
4. Create additional community access to public safety information;
5. Recommend changes or improvements to Cartsbad Police Department policies, procedures or training;
6. Review new or proposed Carlsbad Police Department programs to evaluate how those programs might
impact the Carlsbad community, including disenfranchised and marginalized communities;
7. Provide a forum for presentations by police leadership on matters that receive high media interest or
come to the attention of the commission·. (Ord. CS-441 § 3, 2022)
2.30.080 Powers delegated to commission to be advisory.
Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the city council, or as a
delegation to the community-police engagement commission of any of the authority or discretionary powers vested
and imposed by law in the city council. The city council declares that the public interest, convenience and welfare
require the appointment of a community-police engagement commission to aet in a purely advisory capacity to the
city council for the purposes enumerated. Any power herein delegated to the commission to adopt rules and
regulations shall not be construed as a delegation of legislative authority but purely a delegation of administrative
authority. (Ord. CS-441 § 3, 2022)
Contact:
City Clerk: 442-339-2808
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Feb.26,2024 Item #1 Page 5 of 28
Carlsbad, California Municipal Code
Title 2 ADMINISTRATION AND PERSON NEL
Chapter 2.15 BOARDS AND COM MISSIONS
2.15.020 General functions, powers, and duties.
Exhibit 2
A. Each board or commission shall have the functions, powers, and duties as are granted to or bestowed upon it
by this chapter, by ordinance or by resolution of the city council.
B. The city council may, at any time, change the powers, functions and duties of any board or commission in any
manner and to any extent as the city council deems necessary.
C. Each board or commission shall provide to the city council for its approval an annual work plan of activities to
be undertaken and a subsequent report of its accomplishments. lf any board or commission seeks to amend its
work plan prior to the annual approval date, then the board or commission may vote to submit the amendment to
the city council for approval and may also request a joint meeting if the board or commission deems it necessary to
discuss the proposed amendments.
D. Each board or commission will provide periodic written reports to the city council which should include:
1. Recent activities of the board or commission;
2. Attendance at the board or commission's meetings;
3. Any ad hoc subcommittees which the board or commission has formed;
4. Any proposed amendments to the board or commission's work plan; and
5. Any marters which the board or commission wishes to bring to the attention of the city council or to have
placed on a future city council agenda.
E. Each board or commission may organize ad hoc subcommittees of a limited duration to advise the board or
commission concerning its functions and duties.
F. Each board or commission shall do such ether things as may from time to time be requested or approved by
the city council.
G. Each board or commission shall meet in accordance with its approved regular meeting schedule, unless a
meeting(s) is cancelled by the chair or the majority of the board or commission fora lack of agenda items, and each
board or commission shall be subject to the Ralph M. Brown Aet, Government Code Section 54950 et seq.
H. All board or commission meetings shall be held in the city council chambers unless another public meeting
room has been approved by the city clerk.
I. The city manager shall designate a city employee as a liaison for each board or commission. (Ord. CS-337 §
3, 2018)
Feb.26,2024 Item #1 Page 6 of 28
Contact:
City Clerk: 442-339-2808
Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use.
Feb.26,2024 Item #1 Page 7 of 28
City of Carlsbad
Parks & Recreation Commission Work Plan
Fiscal Year 2022-23
I. Mission Statement
Exhibit 3
The Mission of the Parks & Recreation Commission is to promote community health and wellness
while supporting a culture that embraces change and continuous improvement.
li. Composition
Consistent with Chapter 2.36 of the Carlsbad Municipal Code, the Parks & Recreation Commission
shall consist of seven members appointed by the mayor with the approval of the city council.
Members shall serve four-year terms. The Parks & Recreation Commission shall have the power,
and it shall be the duty of the commission, to make recommendations to the city council and to
advise the council in matters pertaining to the creation, operation, maintenance, management
and control of community recreation programs, of playgrounds and indoor and outdoor
recreations, activities and facilities. Further, it shall be the duty of the commission to advise and
make recommendations to the city council on matters pertaining to planting, trimming, pruning,
and care of all trees, shrubs or plants a_n~ to the removal of all objectionable trees, shr~bs and
plants in and upon any park of the city. The parks and recreation commission shall have the
additional power, and it shall be the duty of the commission to review tree-related issues and to
determine the needs of the city with respect to its tree planting, replacement, maintenance and
preservation programs.
The commission will also make recommendations to the city council on policies, regulations or
ordinances pertaining to the ca re and prote~tion of public trees and the selection of specific
species of trees for designation along city streets, including the development of a community
forest management plan for the city. In addition, in accordance with Section_ 11.12.150 of the
municipal code, the Parks & Recreation Commission sha ll hear appeals from decisions of the city
manager acting through the parks and recreation director or designee, regarding the planting or
removal of street trees.
Ill. FY 2022-23 Goals & Tasks
The Parks & Recreation Commission will focus on the foliowing FY 2022-23 Goals and Tasks:
(Goals identified in numerals; Tasks to accomplish those Goals identified in alphas)
1. Advise City staff and City Council on projects and programs
a. Focus on progress and impact
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2. Enhance accessibility, visibility and engagement
a. Ensure a quorum at all Commission meetings
b. Have Commissioners conduct site visits to parks, facilities and programs
c. Have individual Commissioners attend least two Parks & Recreation events
3. Broaden outreach and education
a. Connect with other relevant agencies and organizations
b. lnvite educational presentations at Commission meetings
Feb.26,2024 Item #1 Page 9 of 28
I. Mission Statement
City of Carlsbad
Senior Commission Work Plan
Fiscal Year 2022-23
The Mission of the Senior Commission is to champion an environment that promotes wellness,
vitality and education that leads to a vibrant quality of life.
li. Composition
Consistent with Chapter 2.38 of the Carlsbad Municipal Code, the Senior Commission shall consist
of five members appointed by the mayor with the approval of the city council. Members shal l
serve four-year terms. The Senior Commission shall have the responsibility to make
recommendations to the city council and to advise the city council on the special needs and
concerns of seniors, including the creation, operation, maintenance, management and control of
senior programs, activities and facilities. The Senior Commission shall be authorized to and may
receive donations, gifts, legacies, endowments or bequests made to the city or to the commission
for or on behalf of the city. All donations, gifts, legacies, endowments or bequests so received by
the commission shall be turned over to the city treasurer and shall be kept in a special fund to be
designated as the sen ior fund. All moneys in the fund shall be used for promotion, supervision
and operation of senior programs. No moneys in the fundshall be spent without prior council
authorization.
Ill. FY -2022-23 Goals & Tasks
The Senior Commission will focus on the foliowing FY 2022-23 Goals and Tasks:
(Goals identified in numerals; Tasks to accomplish those Goals identified in alphas)
1. Determine the needs of Adults 50+.
a. Participate in the needs assessment/master plan update
b. Continue annua I assessment and feedback loop
c. Use informal feedback received from staff and volunteers throughout the year
2. Support the City of Carlsbad Age-Friendly Action Plan
a. Promote with City of Carlsbad communication tools
b. Align with internal and external organizations
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3. Create Adult SO+ opportunities and collaborations beyond the Senior Center, through:
a. Public sites to include parks, community centers and libraries
b. Private locations such as theaters and senior living communities
c. Universities, hospitals, nonprofits and other organizations
4. lncrease social inclusion, enhance connectivity and minimize isolation.
a. Foster technology friendly experiences
b. Offer intergenerational programs
c. lncrease transportation to senior services
d. Enhance marketing and communication of resources to adults SO+
Feb.26,2024 Item #1 Page 11 of 28
City of Ca ris bad
Beach Preservation Commission Work Plan
Fiscal Year 2022-23
I. Mission Statement
The Mission of the City of Carlsbad Beach Preservation Commission is to advise the City
Council and the City Manager on matters related to erosion prevention and
protection/enhancement of the Carlsbad shoreline (e.g., littoral cells, sea level rise
et.al.}, and to study the best means to maintain beaches for the safety and optimum
enjoyment of the public.
li. Composition
Consistent with City Council Resolution Nos. 93-178 and 2003-120, the Beach
Preservation Commission shall be an advisory commission to the City Council and the
City Manager, and its seven members shall be appointed Carlsbad residents. The
Commission shall investigate and report on topics or studies related to beach erosion as
directed by the City Council and City Manager. Commission Members shall serve on a
volunteer basis, on staggered terms. Commission Members are expected to attend all
meetings, held at dates/times set by the Commission or requested by the City Council or
City Manager. The Commission shall be standing, but subject to termination by the City
Council if it deems the existence of the Commission is no longer necessary to the City.
The Commission name was changed from its original 'Beach Erosion' to 'Beach
Preservation', based on the nature of coastal awareness shifting from strictly evaluating
the effects of coastal erosion to a more encompassing view of shoreline preservation.
Ill. FY 2022-23 Goals & Tasks
The Beach Preservation Commission will focus on the foliowing FY 2022-23 Goals/Tasks:
(Goals identified in numerals; Tasks to accomplish those Goals identified in alphas)
1. Gain a better understanding of local shoreline preservation and beach nourishment
projects.
Feb.26,2024
a. Study and investigate coastal erosion impacts to Carlsbad beaches through
understanding of coastal processes and terminology, including:
-Disruption of natural sand supply and sediment flow
-High intensity storms and potential flooding
-Hard stabilization structures or "coastal armoring"
-Sand replenishment/beach nourishment
-Living shorelines, shoreline buffers
-Sea Level Rise impacts -littoral cell/Oceanside cell
b. Review informational documents for current and future Commission
Members, with items to include:
Item #1 Page 12 of 28
-Minutes and information from regional planning partners such as
SANDAG's Shoreline Preservation Working Group.
c. lnvite a coastal planner (e.g., Scripps Institution of Oceanography} to provide
an advertised presentation at a Beach Preservation Commission Meeting,
with a focus on educating citizens on the means and ways sandy beaches are
preserved in Carlsbad.
2. Encourage private and public representatives to be engaged and work together on
protection and enhancement of local beaches.
a. Schedule and carry-out plans for two beach clean-up events (i.e., ane mid-
and ane post-summer) in the northern beaches of the City of Carlsbad.
b. Receive updates from representatives from the three lagoon foundations in
Carlsbad (Agua Hedionda, Batiquitos, and Buena Vista Lagoons).
c. Receive updates from the California State Parks and Recreation Department
on local erosion issues, prevention efforts, and any beach access
improvements to our local beaches.
d. Upon receipt of updates from local jurisdictions (i.e. lagoon foundation,
SANDAG, State Parks, California Fish and Wildlife, etc.), prepare comments as
a Commission to submit to the City Council regarding any comments or
concerns determined to be of interest to the Council.
e. Observe king tides and extreme low tides du ring the winter months (i.e.,
December -January} onsite at the Encinas Creek dip and the South Tamarack
state beach.
3. Participate in outreach opportunities related to protection and enhancement of
local beaches.
Feb.26,2024
a. Look for opportunities to engage the citizens and school children of the City
of Carlsbad (e.g., high school environmental/marine science clubs, et. al.} in
stewardship of our coastline through events such as annua I beach cleanups
to encourage efforts to keep our beaches clean throughout the year.
b. Work with other city departments to encourage outreach for the citizens of
Carlsbad to educate them on potential erosion impacts and sea level rise as
shown in the City of Carlsbad Local Coastal Plan. lnvite a city planner to
provide an advertised presentation at a Beach Preservation Commission
Meeting, after the California Coastal Commission's review and comment on
the Local Coastal Plan.
c. Observe and monitor local beaches and tidepools for issues contributing to
degradation of beaches including feeding squirrels and other wildlife, pet
waste issues, and trash.
d. Make periodic tours of all Carlsbad beaches to assess physical conditions,
usage factors and safety considerations for the beaches and potential ly
impacted surrounding areas.
-Resulting issues requiring action shall be reported to city staff.
Item #1 Page 13 of 28
4. Tri-annually report out the progress on completing the Goals & Tasks of the Beach
Preservation Commission's Work Plan.
Feb.26,2024
a. Participate in the review of these goals and tasks du ring an agenda item
scheduled every other meeting of the Beach Preservation Commission.
Item #1 Page 14 of 28
City of Ca ris bad
January 2023 -June 2024
Housing Commission Work Plan
I. Mission Statement
The mission of the Housing Commission is to promote housing security and affordability for all
segments of our community, including lower income families and people with special housing and
supportive service needs.
li. Composition
The Housing Commission consists of five members who are appointed by the Mayor and
confirmed by the City Council. Members shall serve four-year terms.
Ill. January 2023 -June 2024 Goals & Tasks
The Housing Commission will focus on the foliowing goals and tasks:
1. Support and advise the City Council regarding efforts to address affordable housing.
a. As needed throughout this time frame, perform the functions of the Hou sing
Commission consistent with Carlsbad Municipal Code Section 2.40.060,
including responsibilities for the Carlsbad Public Housing Authority.
b. Review and recommend for approval to City Council the Public Housing Agency
Annua I Plan for fiscal year 2023-24.
c. Examine housing policy questions as may be referred by the City Council.
2. Support and advise the City Council regarding efforts to address homelessness.
a. Receive a report on the Homeless Response Plan Update and provide
recommendations for prioritization of actions, if warranted.
3. lmprove understanding of housing programs, policies and laws.
a. Receive legislative update offered or arranged by the City of Carlsbad.
b. Receive update on Housing Element progress and affordable housing sites, and
inclusionary housing alternative compliance.
c. Participate in best practices session on addressing rental and homeownership
affordable housing needs and homelessness.
d. Examine ways to reduce barriers to accessing affordable housing.
e. Examine smoke free requirements for city assisted affordable housing.
4. Housing Trust Fund
a. Review and provide input on requests for funding from the Housing Trust Fund.
Feb.26,2024 Item #1 Page 15 of 28
5. Facilitate communication with the City Council and the broader Carlsbad community
regarding matters which fall within the Commission's functions.
Feb.26,2024
a. Prepare an annual work plan and present to City Council for approval.
b. Report to City Council and public on annua I work plan accomplishments.
c. Provide an annual report to the City Council on the status and progress of
affordable housing and homelessness programs.
d. Promote efforts to maximize public participation in city-organized information
forums, workshops and public hearings re lated to goals above.
Item #1 Page 16 of 28
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2022-2023
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
li. Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approvalof the city council.
Ill. FY 2022-2023 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
• Review and vote whether to approve ru les and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve an updated collection
development policy and others as needed
• Review and vote whether to approve the library's response to the California
Public Library survey submitted annua Ily to the California State Library
o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassader to the community in promoting library services
• Receive an annua I report on safety and security of library facilities
o Receive report on city consultant's library facility security assessment
• Provide community perspective on issues and interests related to library service
delivery and facilities
Feb.26,2024 Item #1 Page 17 of 28
• Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the conversion of part-time
into ful I-time staff positions
o Receive report and vote whether to support the ann ual budget submission
• Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
• Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
• Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive report and vote whether to support the new Serra Cooperative
Library System Link+ book-sharing service
• Provide community perspective in the strategic planning of library services
o Support and advocate fora new Georgina Cole library as part of the city hall
building project
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
• Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
o Continue service on Growth Management Citizens Committee
Feb.26,2024 Item #1 Page 18 of 28
I. Mission Statement
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2022-23
The City of Carlsbad's Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight, feedback and representing the community's perspective. This mission is
accomplished through the Arts Commission's focus on the presentation of a diverse range
of arts and cu ltural experiences, which showcase the full spectrum of artistic styles and
traditions and appeals to and represents the interests of the greater community.
li. Composition
The Arts Commission shall consist of seven members, appointed by the Mayor with the
approval of the City Council.
Ill. FY 2022-23 Goals & Tasks
The Arts Commission has selected to focus on the foliowing goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council the progress of the initiatives detailed in
the Arts & Culture Master Plan, including adapting to current community needs
and reassessing the current status of the ten-year timeline.
• Provide community perspective on issues and interests related to arts and
culture in Carlsbad, as related to programming by Cultural Arts.
• Review and approve staff suggestions for updating the Arts Commission
ordinance in the municipal code (Chapter 2.18).
• Commit to diversity, equity and inclusion, while festering mutual respect for the
beliefs and values of all individuals and groups in the arts, including hosting a
presentation from the city's new diversity, equity and inclusion manager and
exploring the prospect fora collaborative townhall meeting in the future.
• Quarterly, identify one topic that deepens awareness of national trends and
emerging priorities in the arts, relevant to the Arts & Culture Master Plan, inviting
the community to participate through attendance and encouraging input.
Feb.26,2024 Item #1 Page 19 of 28
• Research best practices to strengthen content knowledge to serve as an arts
advocate in our community, such as studying the results of the Americans for the
Arts Economic and Prosperity Study (AEP6}.
• Arts Commissioners will attendone cultural arts event and one community-based
arts event per quarter.
• Explore the possibility of regu lar reports at Arts Commission meetings by the
Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation.
• Serve on relevant committees, such as permanent Public Art and Business Outreach
(including a focus on cultural tourism) as a representative of the Arts Commission.
• Participate in the Community Arts Grants process including the reassessment of
funding priorities, recommending potential panelists to be vetted by city staff,
auditing the work of the grant's panels, approving the final funding plan, and
when possible, conducting site visits by attending grantee events and programs.
Feb. 26, 2024 Item #1 Page 20 of 28
I. Mission Statement
City of Carlsbad
Planning Commission Work Plan
Fiscal Year 2023-2024
The Planning Commission holds regularly scheduled public hearings to consider land use
matters, such as the general plan, local coastal program, growth management program, specific
plans, master plans, amendments to the zoning ordinance, zone changes, special studies, and
discretionary development permits for public and private projects.
For some actions, the Planning Commission acts in an advisory role and provides a
recommendation to the City Council. In many cases the City Council has delegated to the
Planning Commission the authority to take a final action on the item subject to appeal to the
City Council. Prior to an item being considered by the Planning Commission the Planning
Division staff complete its review of a proposed project for compliance with all applicable plans,
policies, and laws and provides a written recommendation.
Planning Commissioners also serve on special committees or task forces as requested by the
City Council.
li. Composition
The Planning Commission consists of seven members appointed by the City Council to a four-
year term. There are also three ex officio members who shall be the City Planner, Assistant City
Attorney, and City Engineer.
Ill. FY 2023-2024 Goals & Tasks
The City of Carlsbad Planning Commission has selected to focus on the foliowing goals and
tasks; covering the period from July 1, 2023 through June 30, 2024. The tasks are divided into
the categories of Advance Planning & Special Projects, Current Planning Projects, and
Training/City Representation:
Advance Planning & Special Projects
• Objective Design Standards and Streamlined Permitting for Multi-Family Residential
Structures Outside of the Vil lage and Barrio Master Plan area (Amend 2020-0003)
• Village & Barrio Master Plan Amendments directed by the City Council including
Objective Design Standards and Streamlined Permitting for Multi-Family Residential and
Mixed-Use Structures (Amend 2020-0009)
• Receive presentation and make recommendation on General Plan Amendment, Rezone,
and Environmental lmpact Report for Housing Element Program 1.1: Provide Adequate
Feb.26,2024 Item #1 Page 21 of 28
Sites to Accommodate the Regional Housing Needs Assessment. This effort includes an
update to the Safety Element.
• Review and aet on permits requested for city capital improvement projects. Major
projects expected to be considered by the commission include:
o Beach Access Repairs Public Works Project
o Terramar Water and Sewer lmprovements
Current Planning Projects
• Review and aet on permits requested for private development projects. Major projects
expected to be considered by the commission include:
o Newage Carlsbad Luxury Resort
o Hope Apartments
o Legoland Plan Amendment
o North County Plaza Mixed Use
Training and City Operations
• The Planning Division will work with the Planning Commissionto meet one to two times
each month for efficient and productive meetings
• lmplement new Planning Commission Staff Report Template, re-evaluate after six
months of use (Fall 2023)
• Receive Updates on New State Laws and City Council Actions applicable to the
commission
• Hold a Planning Commission Workshop that could be combined with updates to State
Laws or other topics as requested by the Planning Commission
• Members of the Planning Commission serve on the foliowing committees:
o Design Review Committee for the Vi li age & Barrio Master Plan Objective Design
standards
o Community Development Block Grant (CDBG) Advisory Committee
o Agricultural Conversion Mitigation Fee Advisory Committee
o Historie Preservation Commission Ex-Officio Member
Feb.26,2024 Item #1 Page 22 of 28
I. Mission Statement
City of Ca rlsbad
Historie Preservation Commission
FY 2023-24 Work Plan
The mission of the Historie Preservation Commission shall be to advise the City Council,
Planning Commission, and Housing Commission in all matters relating to the identification,
protection, retention and preservation of historie resources in the City of Carlsbad and inform
the public of all matters pertaining to the preservation of historie resources within the
guidelines and codes that govern the Commission.
li. Work Plan Purpose
The Historie Preservation Commission developed this Work Plan du ring their meetings from
January to March 2023. The Work Plan and complementary actions are intended to guide the
Commission and city staff work efforts over the next fiscal year. The document allows the
Commission, the City Council, and public to receive an update on projects that the Commission
is undertaking (based on City Council direction) and allows the City Council to review projects or
programs they may want to proceed with.
In addition to the Work Plan items, the Commission and city staff concurrently dedicates
significant time and resources to projects not on the Work Plan.
Ill. Historie Preservation Commission's Accomplishments for FY 2022-23
In terms of accomplishments, this past year the Historie Preservation Commission's
accomplishments are the foliowing:
1. The Commission has held six regularly scheduled meetings over the past year (2022
calendar year).
2. Provided a recommendation to the City Council on suggested revisions to the Carlsbad
Municipal Code governing the Historie Preservation Commission.
3. Provided a recommendation to the City Council on revisions to Title 22 to adopt a Mills
Aet Program.
4. Co nducted tours of historie sites.
5. Explored ways of sharing information about historie site recognition.
6. Continued to educate the community about its history through support of school
curriculum.
Feb.26,2024 Item #1 Page 23 of 28
IV. Historie Preservation Commission's Work Plan for FY 2023-24
The following is to be included in the FY 2023-24 Work Plan.
l. Update the Historie Preservation Commission website.
2. Review the ongoing staff efforts to ensure the Mills Aet is providing opportunities to
advance preservation of historie properties.
3. Develop a uniform Plaque Program for historie locations.
4. Continue to educate the community about its history through support of school
curriculum; 3rd grade historie art program.
5. Help create an oral history collection project in cooperation with Library's Carlsbad
History Collection through recorded interviews of local long-time residents and through
creating brief biographies about the city's past mayors to accompany photos in Council
Chambers.
6. Develop recommendations to the City Council on historie preservation benefits and
incentives (i.e., expanded use, development standards flexibility, preservation
easements, official recognition and awards).
7. Further, the Commission shall study andreport to the City Counci l upon any matter
referred to it by the City Council and furnish any special information, reports or
materials which the City Council may request.
V. Items "On-Deck" or Set-Aside for Future Year Work Plan(s)
The following is NOT to be included in the FY 2023-24 Work Plan; however, may be initiated
du ring the course of the fiscal year and/or included in the work plans of future years.
1. Analyze the steps required to obtain Certified Local Government Status and provide a
recommendation to the City Council.
• Prepare and submit a Certified Local Government grant application to the State
Office of Historie Preservation.
2. Foster partnership with the Carlsbad Historical Society and provide oversight for the
ongoing effort to preserve the Magee House (i.e., Carlsbad Historical Society Museum).
3. Create/update a brochure for Historical Plaque Program buildings and structures.
Feb .26,2024 Item #1 Page 24 of 28
City of Carlsbad
Traffic and Mobility Commission Work Plan
Fiscal Year 2023-24
I. Mission Statement
The Traffic and Mobility Commission is committed to enhancing safe mobility for the city
and its residents by using data-driven decision-making and a forward-looking approach to
transportation. We are transparent and do the right thing the right way.
li. Duties
The City Council has established a goa l to have the City of Carlsbad become a leader in
multi modal transportation systems and creative approaches to moving people and goods
through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter
2.28, the City of Carlsbad Traffic and Mobility Commission was established. The duties of
the Traffic and Mobility Commission are defined as follows by the Carlsbad Municipal
Code Section 2.28.050:
It shall be the duty of the Traffic and Mobility Commission to study matters concerning
mobility and traffic safety, including implementation of the General Plan Mobility
Element, and to make written recommendations to the City Council and Planning
Commission regarding measures that should be taken to promote mobility and traffic
safety within the city as follows:
A. Review staff studies and reports, and make recommendations to the City
Council and Planning Commission on mobility and traffic safety matters,
including but not limited to those related to pedestrian, bicycle, vehicular
and transit modes of travel, and parking and school safety;
B. Provide a public forum to review community input regarding mobility and
traffic safety matters, including but not limited to those related to
pedestrian, bicycle, vehicular and transit modes of travel, and parking and
school safety;
C. Review and provide recommendations for revision to the city codes and plans
on mobility and traffic safety matters, including but not limited to pedestrian,
bicycle, vehicular and transit modes of travel, and parking and school safety.
Ill. FY 2023-24 Goals & Objectives
Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic and Mobility
Commission will provide advisory recommendations within the scope of this work plan.
The Traffic and Mobility Commission will focus on the following FY 2023-24 Goals/Objectives:
1. Goal: Review staff recommendations on the multimodal transportation system, and
Feb.26,2024 Item #1 Page 25 of 28
provide input based on data, best practices and public input.
a) Objective: Review and provide input on mobility policies, programs, processes
and informational reports including the Growth Management Program (GMP)
Annua! Monitoring Reports, status related to signal and traffic management
center operations from the Signal Coordination (CIP) project, Traffic lmpact
Fee program and other reports within the purview of the commission. In
addition, the Traffic and Mobility Commission will review the list of CIP
projects as part of the Transportation Oirector's bi-annua! transportation
update report.
• Schedule:
• Staff will present the annua! GMP Monitoring Reports
in the spring of each year.
• Staff will provide an update to the city's traffic signal
program in the spring of each year.
• The update of the Traffic lmpact Fee program is
currently underway and is anticipated to be completed
by Fall 2024.
b) Objective: Review and provide input on mobility plans currently in process
including the annua I reporting on progress of the Sustainable Mobility Plan,
Citywide Transportation Oemand Management (TOM) Program and receive
updates regarding the development of the city's traffic signal communication
system.
• Schedule:
• Staff will provide annua I updates on the progress of the
implementation of the Sustainable Mobility Plan in February
of each year.
• Staff will present an update on the traffic signal
communication system in FY 2023-24.
• Staff will provide an annual performance report on the city's
TOM program including metrics regarding the number of
active program participants, compliance with TOM plans,
and other performance metrics.
c) Objective: Review and provide input on Carlsbad Residential Traffic Management
Program projects and proposed traffic control devices such as parking restrictions,
speed limits, stop signs, roundabouts, traffic circles and traffic signal evaluations.
• Schedule:
• Staff will present Residential Traffic Management projects and
traffic control device evaluations on an on-going basis.
d) Objective: Review and provide input to the new Mobility Systems Evaluation and
Feb.26,2024 Item #1 Page 26 of 28
Monitoring (MSEM} manual including: Transportation lmpact Analysis (TIA)
Guidelines, Growth Management Program Annua! Traffic Monitoring Manual,
vehicle level of service (LOS) evaluation methods, multimodal (pedestrian,
bicycleand transit) LOS evaluation methods and Vehicle Miles Traveled (VMT)
Analysis Guidelines.
• Schedule:
• Staff will return with proposed revisions to the TIA
guidelines and vehicle level of service (LOS) evaluation
methods in the Fall of 2023 with City Council adoption
anticipated by end of 2023.
• Staffare currently working with the T&MC ad-hoc
committeeto revise the MMLOS methodology and
expects to return to the T&MC in summer 2023 to
review and approve the proposed methodology
updates.
e) Objective: Provide opportunities for public input on scheduled city projects
thathave the potential to improve mobility options.
• Schedule:
• Staff will present m9bility related projects and
receive community input on an on-going basis.
2. Goal: Focus on mobility, including safety improvements, around school locations
a) Objective: Review and provide input on significant mobility and safety
projectsnear schools. Proactively engage the school district in Safe
Routes to School (SRTS) planning and work with the schools to develop
SRTS and access plans.
b) Objective: Receive informational reports from the Carlsbad Police
Departmentregarding school traffic education andenforcement.
• Schedule:
• Staff will present mobility and safety projects near
schoolsites on an on-going basis.
• The Carlsbad Police Department will provide
monthlyupdates during regularly scheduled
meetings.
Annual Schedule of Items: The following list provides a tentative schedule ofre-
occu rring agenda items that the Traffic and Mobility Commission will review each
year.
First Quarter (January-March)
• Semi-Annual Transportation Report
Feb.26,2024 Item #1 Page 27 of 28
• Growth Management Plan Circulation Section
Second Quarter (April -June)
• Active Transportation Monitoring Report
• Traffic and Mobility Commission Work Plan
• Semi-Annual Transportation Report
Third Quarter (July -September)
• Transportation Demand Management Program Update
Fourth Quarter (October -December)
• T&MC Annual Calendar
Other re-occurring programs to be presented as available:
• Pavement Management Program, annual resurfacing projects
• ADA lmprovement Program, bi-annual projects
• ADA Transition Plan
• Sidewalk lmprovement Program, bi-annual projects
Feb.26,2024 Item #1 Page 28 of 28
Community-Police Engagement
Commission Work Plan
Kristina Ray, facilitator
Feb. 26, 2024
Participate in a facilitated discussion to create the
Community-Police Engagement Commission Annual
Work Plan.
Recommended Action
ITEM 1: COMMISSION WORK PLAN
•Discuss values important to commissioners in
developing a mission statement
•(if time allows) Discuss potential goals and tasks
Today’s Discussion
ITEM 1: COMMISSION WORK PLAN
•The Carlsbad Municipal Code requires that each city board and
commission submit an annual work plan and a subsequent report
of the board or commissions activities to the City Council.
•The work plan should include the activities that the board or
commission anticipates undertaking in the coming year.
•The City Council will review, amend if necessary and approve the
work plan.
Background
ITEM 1: COMMISSION WORK PLAN
•Mission
•Goals and tasks
Work Plan Format
ITEM 1: COMMISSION WORK PLAN
•Embodies values and priorities
•Broad overview of your purpose
Mission Statement
ITEM 1: COMMISSION WORK PLAN
Purpose
The purpose of the commission is to provide a cooperative
and collaborative forum for the community and police
leadership to learn and discuss the challenges of modern-
day policing and provide a community perspective about
public safety challenges.
The commission will work collaboratively with the police
chief to provide advice, support, and recommendations
relating to current or newly considered policies and
programs with an overarching goal of building trust and
fostering strong police-community relations.
ITEM 1: COMMISSION WORK PLAN
•Promote productive communication and interaction between the City of
Carlsbad Police Department and community
•Provide a forum for police leadership to inform the commission and
public of police initiatives, challenges, and data relating to police activity
•Educate the community and receive community feedback regarding
policing standards and expectations
•Create additional community access to public safety information
•Recommend changes or improvements to Carlsbad Police Department
policies, procedures or training
•Review new or proposed Carlsbad Police Department programs to
evaluate how those programs might impact the Carlsbad community,
including disenfranchised and marginalized communities
•Provide a forum for presentations by police leadership on matter that
receive high media interest or come to the attention of the commission
Duties
The mission of the Parks & Recreation Commission is to promote
community health and wellness while supporting a culture that
embraces change and continuous improvement.
The mission of the Senior Commission is to champion an environment
that promotes wellness, vitality and education that leads to a vibrant
quality of life.
Sample Mission Statements
ITEM 1: COMMISSION WORK PLAN
The Mission of the City of Carlsbad Beach Preservation Commission is
to advise the City Council and the City Manager on matters related to
erosion prevention and protection/enhancement of the Carlsbad
shoreline (e.g., littoral cells, sea level rise et.al.), and to study the best
means to maintain beaches for the safety and optimum enjoyment of
the public.
Sample Mission Statements
ITEM 1: COMMISSION WORK PLAN
The mission of the Housing Commission is to promote housing
security and affordability for all segments of our community, including
lower income families and people with special housing and supportive
service needs.
Sample Mission Statements
ITEM 1: COMMISSION WORK PLAN
Purpose
The purpose of the commission is to provide a cooperative
and collaborative forum for the community and police
leadership to learn and discuss the challenges of modern-
day policing and provide a community perspective about
public safety challenges.
The commission will work collaboratively with the police
chief to provide advice, support, and recommendations
relating to current or newly considered policies and
programs with an overarching goal of building trust and
fostering strong police-community relations.
ITEM 1: COMMISSION WORK PLAN
Goals and Tasks
What specifically would you like to do to carry out your
duties in the next 12 months?
ITEM 1: COMMISSION WORK PLAN
•Promote productive communication and interaction between the City of
Carlsbad Police Department and community
•Provide a forum for police leadership to inform the commission and
public of police initiatives, challenges, and data relating to police activity
•Educate the community and receive community feedback regarding
policing standards and expectations
•Create additional community access to public safety information
•Recommend changes or improvements to Carlsbad Police Department
policies, procedures or training
•Review new or proposed Carlsbad Police Department programs to
evaluate how those programs might impact the Carlsbad community,
including disenfranchised and marginalized communities
•Provide a forum for presentations by police leadership on matters that
receive high media interest or come to the attention of the commission
Duties
•Staff will develop a proposed work plan based
on today’s discussion
•Commission will consider work plan for approval
Next Steps
ITEM 1: COMMISSION WORK PLAN