HomeMy WebLinkAbout2020-06-01; Traffic and Mobility Commission; Resolution 2020-1TRAFFIC AND MOBILITY COMMISSION RESOLUTION NO. 2020‐1
A RESOLUTION OF THE TRAFFIC AND MOBILITY COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA,
ADOPTING PROCEDURAL RULES AND REGULATIONS FOR MEETINGS.
WHEREAS, Chapter 2.28 of the Carlsbad Municipal Code establishes the Traffic and Mobility
Commission as an advisory body to the City Council with the following duties per Carlsbad Municipal
Code Section 2.28.050:
It shall be the duty of the Traffic and Mobility Commission to study matters concerning mobility and
traffic safety, including implementation of the General Plan Mobility Element, and to make written
recommendations to the City Council and Planning Commission regarding measures that should be
taken to promote mobility and traffic safety within the city as follows:
A.Review staff studies and reports, and make recommendations to the City Council and
Planning Commission on mobility and traffic safety matters, including but not limited to
those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and
school safety;
B.Provide a public forum to review community input regarding mobility and traffic safety
matters, including but not limited to those related to pedestrian, bicycle, vehicular, and
transit modes of travel, and parking and school safety;
C.Review and provide recommendations for revision to the city codes and plans on mobility
and traffic safety matters, including but not limited to pedestrian, bicycle, vehicular, and
transit modes of travel, and parking and school safety.
WHEREAS, the Traffic and Mobility Commission established the following mission statement: The Traffic
and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using
data‐driven decision‐making and a forward‐looking approach to transportation. We are transparent and
do the right thing the right way.
WHEREAS, on October 7, 2019, the Traffic and Mobility Commission adopted the following goals:
1. Review staff recommendations on the multi‐modal transportation system and advise
City Council based on data, best practices and public input.
2. Focus on mobility around school locations including safety.
3. Develop a Commission communications plan.
WHEREAS, on October 7, 2019, the Traffic and Mobility Commission considered and
unanimously recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY 2019‐
20; and
WHEREAS, on November 4, 2019, the Traffic and Mobility Commission adopted a
Communications Plan related to staff reports, City Traffic Engineer comment, the Commission’s annual
work plan, the Commission’s participation at City Council meetings, and meeting agendas/public records
attached hereto as Exhibit A; and
WHEREAS, Carlsbad Municipal Code Section 2.12.090 requires that boards and commissions
conduct their meetings pursuant to the rules contained in Carlsbad Municipal Code Chapter 1.20 and
any additional rules and regulations developed by the city clerk working in conjunction with the board or
commission.
NOW, THEREFORE, BE IT RESOLVED by the Traffic and Mobility Commission of the City of
Carlsbad, California, as follows:
1.That the above recitations are true and correct.
2.Traffic Safety Commission Resolution No. 2017‐1 is hereby rescinded and replaced in its entirety
by this resolution.
3.For purposes of the Traffic and Mobility Commission’s meetings, references to Carlsbad
Municipal Code Chapter 1.20 are amended to apply as follows: “City Council” is replaced with
“Traffic and Mobility Commission”, the word “Mayor” is replaced with “Chairperson”, the word
“Council Member” is replaced with “Commissioner”, “Mayor Pro Tem” is replaced with “Vice
Chairperson”, “City Clerk” is replaced with “Minutes Clerk”, and “City Manager” is replaced with
“Staff Liaison”.
4.The following procedures and rules for the conduct of Traffic and Mobility Commission meetings
are adopted to supplement the requirements contained in Chapters 1.20 and 2.15 of the
Carlsbad Municipal Code:
Sections:
I.Meetings of the Traffic and Mobility Commission
A.Types of meetings
1.Regular Meetings
2.Special Meetings
B.Meeting Agenda
1.How and when prepared
2.Placing items on agenda
C.Correspondence
D.Minutes
E.Staff Reports
F.Conduct of business: readiness for meeting
G.Call to order
H.Roll call
I.Order of business
1. Order of business
2. Traffic and Mobility Commission Comments
I.MEETINGS OF THE TRAFFIC AND MOBILITY COMMISSION:
A.TYPES OF MEETINGS:
1. Regular Meetings: The Traffic and Mobility Commission shall hold regular meetings
on the first Monday of each month at 5:00 PM, in the Council Chambers at the City Hall, 1200 Carlsbad
Village Drive, Carlsbad, or such other place as shall be duly noticed. If the day for any regular meeting
falls on a City holiday, such meeting shall be held at such other time as designated by the Traffic and
Mobility Commission.
2. Special Meetings: A special meeting of the Traffic and Mobility Commission may be
called by the chairperson, by majority vote of the commission, or by the staff liaison. A special meeting
is held outside of the Commission’s regular meeting schedule, with 24 hour notice of the special
meeting given and posted. No action or substantive discussion shall be taken on any item not appearing
on the agenda.
B.MEETING AGENDA:
1. How and when prepared: In order to facilitate the orderly conduct of the business of
the Commission, an agenda shall be prepared for each regular meeting containing the specific items of
business to be transacted and the order thereof.
2. Placing items on agenda: Items of business may be placed on the agenda by the Staff
Liaison, or by majority vote of the members of the Commission.
C.CORRESPONDENCE:
1. Available at meeting:
i. Correspondence received specific to an agenda item shall become part of
the record for that agenda item and be filed with the Minutes Clerk of the
Commission. Correspondence shall not be read aloud at a Commission
meeting unless requested by a majority vote of the Commission.
ii.Sufficient copies of each item of correspondence shall be provided so that
each Commissioner and Staff Liaison will have a copy in a timely manner. In
addition, three additional copies for public inspection at the meeting shall
be provided.
D.MINUTES:
The minutes of the meeting shall reflect the actions taken by the Commission and
include Commission member’s specific statements that are requested to be made part of the record by
initiating the request with a statement beginning with: “I would like the minutes to show…”
E.STAFF REPORTS:
In some cases where files are too large to be efficiently attached to the agenda package,
staff will include a link to the file location at the appropriate page on the city website and make a
hardcopy of the files available through the Minutes Clerk.
F. CONDUCT OF BUSINESS: READINESS FOR MEETING: The business of the Commission
shall be conducted in substantially the order and in the manner herein provided.
G. CALL TO ORDER: The Chairperson, or in their absence the Vice‐Chairperson, shall take
the chair at the hour appointed for the meeting and shall call the Commission to order. In the absence of
the Chairperson and the Vice‐Chairperson, the Staff Liaison shall call the Commission to order, where
upon a temporary Chairperson shall be elected by the Commission members present. Upon the arrival
of the Chairperson or the Vice‐Chairperson, the temporary Chairperson shall relinquish the chair at the
conclusion of the business then before the Commission. Whenever the term ‘Chairperson’ is used in
these rules, and the Chairperson is absent, it shall apply equally to the Vice‐Chairperson, and if they are
also absent, to the Chairperson elected pursuant to this section.
H.ROLL CALL: Before proceeding with the business of the Commission, the Minutes Clerk
or Chairperson shall call the roll of the Commission Members and the names of those present shall be
entered into the minutes.
I.ORDER OF BUSINESS:
1. The order of business established on the agenda shall be followed unless the
Chairperson, with the consent of a majority of the Commission, permits a matter to be taken out of the
regular agenda order:
i.Call to Order
ii.Roll Call
iii.Approval of Minutes
iv.Public Comments
v.Departmental Reports
vi.Public Comments (continued)
vii.City Traffic Engineer Comments
viii.Traffic and Mobility Commission Comments
ix.Adjournment
2. Traffic and Mobility Commission Comments: During the Traffic and Mobility
Commission comments portion at each Commission meeting, Commissioners will have an opportunity to
provide information on mobility issues. Commissioners may request future agenda items that are
consistent with the approved work plan be placed on a future meeting agenda.
PASSED, APPROVED AND ADOPTED by the Traffic and Mobility Commission of the City of
Carlsbad at a regular meeting held on May 4, 2020 by the following vote, to wit:
AYES:
NOES:
ABSENT:
_______________________________________
MONA GOCAN, Chairperson
CARLSBAD TRAFFIC AND MOBILITY COMMISSION
ATTEST:
_______________________________________
NATHAN SCHMIDT
TRANSPORTATION PLANNING AND MOBILITY MANAGER