HomeMy WebLinkAbout2024-03-18; Parks & Recreation Commission; ; Parks & Recreation Department ReportMeeting Date: March 18, 2024
To: Parks & Recreation Commission
From: Kyle Lancaster, Parks & Recreation Director
Staff Contact: Mick Calarco, Recreation Services Manager
mick.calarco@carlsbadca.gov, 442-339-2859
Subject: Parks & Recreation Department Report
Recommended Action
Receive a report on recently completed and upcoming Parks & Recreation Department
activities, donations and grants, as well as other topics of interest.
Executive Summary
Mick Calarco, Recreation Services Manager and Todd Reese, Parks Services Manager will report
on recently completed and upcoming parks and recreation activities, and other topics of local
interest.
Exhibits
1.Department report
March 18, 2024 Item 3 1 of 5
Exhibit 1
PARKS & RECREATION
DEPARTMENT REPORT
March 18, 2024
GENERAL & RECREATION
Leo Carrillo Ranch Historic Park Hacienda Reroofing Project
The Hacienda area was closed to the public for a scheduled preservation maintenance and reroofing
project from Jan. 22 – Feb. 23, 2024. The Hacienda area includes the Hacienda main and bedroom wings
(interior and exterior), courtyard, upper and lower flagstone patios, walkways, lawn area, reflecting pool,
Cabana, Wash House. Self-guided walking and monthly botanical tours were modified to avoid the
worksite. All other visitor services and programs were unimpacted. On Feb. 15, 2024, work on the Leo
Carrillo Ranch Historic Park preservation and reroofing project successfully concluded, and the Hacienda
area was reopened to public visitor access and guided tours.
Registrar of Voters Praise City Staff and Services
Presidential Primary Election (Tuesday, March 5, 2024) activities concluded recently at Calavera Hills, Pine
Avenue and Stagecoach Community Centers. All three community centers were used as vote, operations
and storage centers from Feb. 16, 2024, through March 6, 2024. Staff ensured daily facility availability,
provided room access, set up, and storage, and assisted with Registrar of Voter activities as requested.
Rusty Higgins, technical inspector for the Registrar of voters emailed the department to say that staff,
and in particular, Recreation supervisor II, Steve Hererra, had helped to improve the Registrars overall
operations:
“On behalf of Voting Center Site Manager Gwen Holm, I would like to thank and commend Steve and his
team [Jesse Almada, Anthony Darden and Kevin Gohres] at the Calavera Hills Community Center for their
professionalism and responsiveness in support of the March 5 Presidential Primary. Steve and his team
were consistently attentive to our every need, want or requirement. Steve expertly and quickly executed
an effective and efficient mitigation to an evolving problem which significantly improved our operation.
While all of the front desk team were helpful and professional, Anthony’s patient and mature presence
was a particular highlight.
Thank you again for hosting and welcoming us at your fantastic facility. You have a great team serving
the community at Calavera Hills.”
Parks & Recreation Department Director, Kyle Lancaster, added, “I dropped off my own ballot at the Pine
Avenue Community Center activity room yesterday. One of our former Parks & Recreation Department
Commissioners, Ron Withal, and his wife were serving as volunteers and invited me in to meet the
Registrar of Voter representatives. I received similar praise from Mr. Withal about the Pine Ave
Community Center team, as we did about the Calavera Hills CC team. They were also very pleased with
the facility, and our willingness to provide them access to the Teen Center upstairs.”
City staff support of the Registrar of Voters vote center activities – and their service to democracy and
the community – is greatly appreciated.
March 18, 2024 Item 3 2 of 5
USA Swimming Speedos Sectional Swim Meet
From Feb. 29, 2024 – March 3, 2024, more than 800 local and out of state swimmers competed in a USA
Swimming sanctioned swim meet hosted by the City of Carlsbad at Alga Norte Aquatic Center and North
Coast Aquatics. It was a special long course meet as swimmers raced to qualify for the 2024 Olympic trials
in Indianapolis, including previous Olympic medalists. This prestigious meet was exciting for swimmers
and spectators alike, showcasing the best of competitive swimming’s aquatic talent. With the support of
the Carlsbad community, staff welcomed visitors and Alga Norte Aquatic Center served as a premier
destination for aquatic sports.
Inaugural Shamrock Social Event
On Saturday March 9, 2024, staff and volunteers hosted the inaugural Shamrock Social event at Pine
Avenue Community Center. More than 150 tween and teen participants ages 10 to 14, came dressed in
green for a big night of fun games, activities, and enjoyed catered food and snacks.
Activities included laser tag, a video game truck, inflatable obstacle course, table tennis, air hockey,
foosball, carnival-style games with prizes and music. Participants had fun in a safe and supervised
environment, and made lasting memories and new friends, too.
March Mania Hoop Madness – 3 on 3 Basketball Tournament
Friday, March 22, 2024
6 p.m. to 8 p.m.
$5 per person entry fee
Think you've got the skills to dominate a 3 on 3 basketball tournament? Staff invites tween and teen
players to the Pine Avenue Community Center each Friday to prove (and improve) their skills and
participate in a fun competition against other kids in the area.
All team members sign up as individuals and you can partner up with your teammates at the gym. Each
team selects a team name and at least three participants with the option of having a 4th teammate who
can be used as a sub. The tournament is divided into age-appropriate brackets with younger kids having
the option to "play up" if they desire.
Prizes are awarded to the winning teams. Other events available throughout the community center for
those individuals who would not like to participate in the tournament(s) (NBA 2k, other video games,
ping-pong, crafting, Nerf Wars, etc.).
Upcoming Special Event: EGGstravaganza Spring Festival
Saturday, March 30, 2024
10 a.m. – 1 p.m.
Poinsettia Community Park
Free Admission. FunZone wristbands and activity cards $5 each
This Eggstravaganza Spring Festival annual spring event features Carlsbad’s largest egg hunt, an ongoing
egg scramble where kids race to collect candy-filled eggs, face-painting, crafts, cookie decorating, a fun
zone, soak the bunny and more.
Food and beverages are available for purchase. Activity cards can be purchased in advance or at the
event. No registration is required to attend.
March 18, 2024 Item 3 3 of 5
PARKS
Monroe Street Pool Renovation/Replacement Project
The project team completed review of the 90% construction plans and returned comments to the design
consultant (LPA) on Feb. 28, 2024. Staff met with LPA staff on Mar. 6, 2024, to review the comments and
address questions. LPA will complete the construction plans and specifications by early Spring 2024.
Staff anticipates returning to the City Council with the 100% construction plans and specifications, and an
updated cost estimate, by late Spring 2024 for further direction.
Veterans Memorial Park Project
The 100% construction plans and specifications were received from the design consultant (RJM) in
December 2023 and were submitted for various agency permits and interdepartmental reviews. The
construction plans, specifications and draft standard public works contract are anticipated to be initially
reviewed by all applicable departments in Spring 2024.
Stagecoach Park Community Garden Project
The 100% construction plans and specifications were received from the prime consultant (Rick
Engineering) in December 2023 and submitted for interdepartmental reviews. On March 26, 2024, the
City Council will review staff’s request for approval of plans, specifications and contract documents and
authorization to advertise for the project for bids. Pending approval, the final construction documents
are anticipated to be bid in Spring 2024. Construction commencement is targeted for Summer 2024.
Robertson Ranch Park Project
On Oct. 12, 2023, the Communications & Engagement team forwarded a summary for the first round of
public input received in planning Robertson Ranch Park. This summary played a pivotal role in helping the
design team make sound decisions for the park’s conceptual designs. The design consultant (Schmidt
Design Group) completed the conceptual designs in January 2024.
An in-person workshop to present conceptual designs took place on Saturday, Feb. 10, 2024, a virtual
workshop took place on for Thursday, Feb. 15, 2024, and a targeted outreach with the Rancho Carlsbad
HOA on Thursday, Feb. 22, 2024. Lastly, staff presented the three preliminary concepts to the Parks &
Recreation Commission on Monday, Feb. 26, 2024, and closed the online survey.
The Communications & Engagement staff will compile a summary from the above noted second round of
public input in the following few weeks. The design team will then utilize the information obtained during
that round of public input to create a final concept plan to be released for public review in Summer 2024.
Options for Construction of New Outdoor Pickleball Courts at Existing Parks
Staff explored numerous existing park sites throughout the city in all four park districts for the potential
construction of new outdoor pickleball courts. Staff then narrowed the assessment to 10 options,
ranging from four courts to eight courts each, at five different community parks. Staff’s recommendation
to the City Council was to approve a Fiscal Year 2023-24 Capital Improvement Program Project Charter
for the scoping, initial design and final design of four new pickleball courts at Calavera Hills Community
Park and four new pickleball courts at Stagecoach Community Park. The addition of these eight new
outdoor pickleball courts will be responsive to the public’s current demand for this amenity and will
substantially broaden the service area coverage. The Parks & Recreation Commission and the Senior
Commission also voted to support staff’s recommendation. The City Council voted to approve staff’s
recommendation on Feb. 13, 2024.
March 18, 2024 Item 3 4 of 5
The described project has an estimated total cost of 2 to 2.4 million dollars and an anticipated schedule
of 24 to 28 months to design, permit, bid and construct. Once the final designs and cost estimates are
completed, staff will return to the City Council for further direction with regard to funding and
construction.
Upcoming Trails Volunteers Event
The second Trails Volunteers Event is planned for the Village H North Trail on Wednesday, March 20,
2024 from 8:30 to 10:30a.m. All trails events, held either on the weekends or midweek, are open to the
public. The midweek events are generally supported by Trails Captains and a core group of trails
volunteers; they are traditionally smaller events that provide direct staff support to targeted areas.
Park Land Dedication and In Lieu Fee Study
The city recently retained NBS Government Finance Group to prepare a Park Land Dedication and In Lieu
Fee Study to calculate the updated park land dedication requirements and the fees to be paid in lieu of
dedication of park land for residential subdivisions, as authorized by the Quimby Act (Government Code
Section 66477). During March 15 and 16, 2024, the Park Land Dedication and In Lieu Fee Study was
posted to the city’s website, transmitted to the Building Industry Association and other development
related entities for their review, and legally noticed in advance of the public hearing scheduled for the
City Council Meeting on April 23, 2024. At that time, staff will be recommending that the City Council
consider a phased implementation of the proposed park land in lieu fee increase. The public can view the
study on the city’s website, at www.carlsbadca.gov/departments/parks-recreation.
March 18, 2024 Item 3 5 of 5
Department Report
Mick Calarco, Recreation Services Manager
Todd Reese, Parks Services Manager
Parks & Recreation Department
March 18, 2024
1
LEO CARRILLO RANCH HACIENDA PROJECT
ITEM NO. 3 - DEPARTMENT REPORT
2
LEO CARRILLO RANCH HACIENDA PROJECT
ITEM NO. 3 - DEPARTMENT REPORT
3
REGISTRAR OF VOTERS
•Pine Avenue, Calavera Hills and Stagecoach Community Centers
served as vote centers for the Presidential Primary Election
•Staff assisted with daily operations and storage
•Ensured room availability
•Set up tables/chairs
•ROV staff shared high praise for city staff
ITEM NO. 3 - DEPARTMENT REPORT
4
USA SWIMMING SPEEDO SECTIONAL SWIM MEET
ITEM NO. 3 - DEPARTMENT REPORT
5
INAGURAL TWEEN/TEEN SHAMROCK SOCIAL
ITEM NO. 3 - DEPARTMENT REPORT
6
MARCH MANIA HOOPS MADNESS TOURNAMENT
ITEM NO. 3 - DEPARTMENT REPORT
7
SUMMER CAMP REGISTRATION
•Registration opened March 13, 2024
ITEM NO. 3 - DEPARTMENT REPORT
8
UPCOMING EVENT: EGGSTRAVAGANZA
•Saturday, March 30, 2024, 10 a.m. – 1 p.m.
•Poinsettia Community Park
•Free admission
•Funzone and activity cards $5 each
•Egg hunt, face painting, crafts
•Cookie decorating
•Food and beverage available for purchase
ITEM NO. 3 - DEPARTMENT REPORT
9
MONROE STREET POOL RENOVATION
•The project team developed consensus on priority
facility needs and refined the schematic design
➢90% plan comments returned to LPA on Feb. 28, 2024
➢Next step is for LPA to complete full construction
plans and specifications by end of Spring 2024
ITEM NO. 3 - DEPARTMENT REPORT
Concept 3
10
VETERANS
MEMORIAL PARK
MASTER PLAN
ITEM NO. 3 - DEPARTMENT REPORT
11
VETERANS
MEMORIAL PARK
MASTER PLAN
ITEM NO. 3 - DEPARTMENT REPORT
12
Accessible Paths
and Fitness Stairs
STAGECOACH COMMUNITY GARDEN
ITEM NO. 3 - DEPARTMENT REPORT
Final Concept Plan
13
STAGECOACH COMMUNITY GARDEN
•Fall 2023: Completed 100% construction plans
•Fall 2023: Received early assessment findings and
sought a consistency determination from Planning
•Spring 2024: Advertise project for public bids
•Summer 2024: Commence construction of project
ITEM NO.3 - DEPARTMENT REPORT
14
Community Engagement and
Conceptual Design Process
ROBERTSON RANCH PARK
ITEM NO. 3 - DEPARTMENT REPORT
16
ITEM NO. 3 - DEPARTMENT REPORT
COMMUNITY ENGAGEMENT
Determined park amenities:
•Staff gathered input from community over
two periods through a variety of channels
to understand ideas, needs and values
•Project team was also informed by the
2023-2030 department master plan update
17
ITEM NO. 3 - DEPARTMENT REPORT
18
PRELIMINARY CONCEPTS ITEM NO.3 - DEPARTMENT REPORT
19
20
21
NEXT STEPS
•Communication & Engagement staff to finalize Public
Input Report from engagement concluded late February
•Project team to develop a single proposed master plan
based on the additional public input received
•Staff to present that proposed master plan to the
Commission for its acceptance in Summer 2024
23
ITEM 3: DEPARTMENT REPORT
OPTIONS FOR NEW PICKLEBALL COURTS
ITEM NO. 3 - DEPARTMENT REPORT
24
•Staff explored numerous park sites and narrowed the
assessment to 10 options at five different locations
•On Feb. 13, 2024, the City Council approved the
creation of a FY 2023-24 CIP Charter
•Scoping and design of four pickleball courts at Calavera
Hills Community Park and Stagecoach Community Park
OPTIONS FOR NEW PICKLEBALL COURTS
ITEM NO. 3 - DEPARTMENT REPORT
25
•Funding for construction is not yet approved, but
request will be included in FY 2024-25 CIP Budget
•The project is expected to cost between 2 and 2.4
million dollars and take approximately 24 to 28
months to design, permit, bid and construct
•Staff is securing professional design services proposals
TRAILS VOLUNTEER EVENT
•Village H North Trail
ITEM NO. 3 - DEPARTMENT REPORT
26
➢March 20, 2024; 8:30 – 10:30 a.m.
➢Work on areas targeted by the Trail Captain
PARK LAND STUDY
ITEM NO.3 - DEPARTMENT REPORT
27
•Developers are required to provide land or pay fees for
public parks as part of residential subdivision projects
•Park land dedication is when a developer sets aside a
property for public parks as part of a residential project
•Park land in lieu fees are paid by developers that opt
not to include public parks in the residential project
PARK LAND STUDY
ITEM NO.3 - DEPARTMENT REPORT
28
•NBS Government Finance Group was retained to
prepare a Park Land Dedication and In Lieu Fee Study
•The study calculates updated park land dedication
requirements, and fees to be paid in lieu of dedication
•The study and proposed increase will be presented at a
public hearing on April 23, 2024 City Council Meeting
QUESTIONS/COMMENTS
Thank you
ITEM NO.3 - DEPARTMENT REPORT
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