HomeMy WebLinkAbout2024-03-26; City Council; ; Accepting Bids and Awarding a Contract to Wright Construction Engineering Corp for the Park Drive Street and Drainage Improvements Project and Authorizing an Additional ACA Review GH
Meeting Date: March 26, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Brandon Miles, Associate Engineer
brandon.miles@carlsbadca.gov, 442-339-2745
Hossein Ajideh, Engineering Manager
hossein.ajideh@carlsbadca.gov, 442-339-2756
Subject: Accepting Bids and Awarding a Contract to Wright Construction
Engineering Corp for the Park Drive Street and Drainage Improvements
Project and Authorizing an Additional Appropriation for the Project
District: 1
Recommended Action
Adopt a resolution accepting bids and awarding a contract to Wright Construction Engineering
Corp for an amount not to exceed $2,725,512 and authorizing additional appropriations in the
amount of $400,000 for the Park Drive Street and Drainage Improvements Project.
Executive Summary
The retaining wall along the northeast side of Park Drive between Bayshore Drive and the
residential driveway of 4650 Park Drive was built in 1989 and needs replacement.
Staff request that the City Council accept the bids for construction of the Park Drive Street and
Drainage Improvements Project, Capital Improvement Program Project No. 6611, and award a
contract to Wright Construction Engineering Corp for an amount not to exceed $2,725,512 and
authorize additional appropriations in the amount of $400,000 for the project.
Carlsbad Municipal Code Sections 3.28.080(C) and 3.28.080(I)(6), which cover purchasing in
construction contracts, require the City Council’s approval for all formally bid contracts when
the value exceeds $200,000, making the project subject to this requirement.
Explanation & Analysis
The project is needed to help stabilize the hillside along the north side of Park Drive and to
mitigate surface erosion and deeper-seated instability. The existing retaining wall is degraded
and requires replacement. Rainstorms cause sediment and debris to flow onto the roadway,
and city crews must regularly close the sidewalk and the roadway to remove it. The wall’s
current condition could force regular closures of Park Drive to ensure public safety, which
curtails public access to the Agua Hedionda Lagoon.
March 26, 2024 Item #4 Page 1 of 6
The project will remove about 600 feet of the existing block retaining wall and replace it with
about 800 feet of a new retaining wall composed of three wall types varying in height from 2
feet to 12 feet. The project will also repair and replant portions of the slope with native plants,
install pedestrian improvements along the north side of Park Drive to enhance safety and
mobility and install a new stormwater filtration facility. This project will improve public safety
and coastal access.
•The City Council approved the project’s plans and specifications and authorized
advertising the project for construction bids on Feb. 6, 2024, with the adoption of
Resolution No. 2024-018. The project was then advertised using the city’s formal
bidding procedures.
•Staff received five bids for construction of the project on March 12, 2024. Staff reviewed
the contract documents and determined that Wright Construction Engineering Corp was
the lowest responsive and responsible bidder, with a bid in an amount of $2,725,512.
•Wright Construction Engineering Corp was found to be responsive because its bid meets
the requirements of the bidding documents and responsible because it submitted a list
of similar projects to show its capability and qualification to perform the specified work.
Fiscal Analysis
Staff are requesting additional funding to complete the project. The project funding comes
from gas tax and General Capital Construction funds. Due to the construction contract value,
construction management and inspection services, and staff support costs, additional funding
in the amount of $400,000 will need to be appropriated from General Capital Construction
Fund to complete the project. The available funds and estimated construction costs for the
project are shown in the table below:
Carlsbad Municipal Code Sections 3.28.040(C)(5) and 3.28.090(B) authorize the City Manager or
designee to approve change orders in an amount equal to the contingency set at the time of
project award, which for this project is $650,000.
Park Drive Street and Drainage Improvements Project
Capital Improvement Program Project No. 6611
Total appropriated funds to date $4,682,439
Total expenditures and encumbrances to date -$1,215,018
Total available funding $3,467,421
Construction contract – Wright Construction Engineering Corp -$2,725,512
Construction contingency (estimated) -$650,000
Construction management, inspection, material testing, support
services (estimated) -$350,000
Staff support (estimated) -$141,909
Total estimated costs -$3,867,421
Remaining balance -$400,000
Additional appropriation needed $400,000
March 26, 2024 Item #4 Page 2 of 6
Next Steps
Once the City Council accepts the bids and awards the construction contract to Wright
Construction Engineering Corp, staff will issue a purchase order, schedule a pre-construction
meeting with the company and issue a notice to proceed for construction of the project, which
is expected to commence in May 2024.
The construction contract for the project provides for about eight months to complete the
project improvements. In accordance with special conditions imposed by the California Coastal
Commission, construction is expected to begin in May 2024 and be completed by December
2024, within the window of time allowed for construction.
A notice of completion will be recorded to release bonds issued for the project once it is
complete, which is expected to be by Dec. 31, 2024,
Environmental Evaluation
In accordance with the California Environmental Quality Act, or CEQA, and the CEQA Guidelines,
the City Planner approved a mitigated negative declaration (State Clearinghouse No.
2021070586) for this project on March 30, 2022. Mitigation measures were incorporated into
the design of the project and included a mitigation monitoring and reporting program so that
all potentially significant impacts would be mitigated below a level of significance.
Exhibits
1.City Council resolution
2.Location map
March 26, 2024 Item #4 Page 3 of 6
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March 26, 2024 Item #4 Page 6 of 6