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HomeMy WebLinkAbout2024-01-24; Library Board of Trustees; MinutesLIBRARY BOARD OF TRUSTEES Minutes Jan. 24, 2024, 4 p.m. CALL TO ORDER: 4:01 p.m. ROLL CALL: Sheffler, DeForest, McBride, Moran. Absent: Schatt. ANNOUNCEMENT OF CONCURRENT MEETINGS: None. INVOCATION: None. Council Chamber 1200 Carlsbad Village Drive Carlsbad, CA 92008 PLEDGE OF ALLEGIANCE: Trustee McBride led the Pledge of Allegiance. APPROVAL OF MINUTES: Minutes of the regular meeting held Oct. 25, 2023 . ACTION: Minutes of the Regular Meeting held Oct. 25, 2023 were approved. 3/0/1/1 (Schatt -Absent, DeForest -Abstain). PRESENTATIONS: None. PUBLIC COMMENT: Christine Dicken commented on a program she would like sponsored by the Carlsbad City Library. Ms. Dicken requested an agenda item be added to the next meeting for library &dministration to report on the library's program proposal process. Also, inquired if there is a plan to use the Friends of the Carlsbad Library money more aggressively. CONSENT CALENDAR: None. PUBLIC HEARING: None. DEPARTMENTAL REPORTS: 1. LIBRARY REPORTS FOR OCTOBER, NOVEMBER, AND DECEMBER 2023-Receive the Narrative Reports and Statistical Reports for October, November, and December 2023. (Staff con.tact: Sheila Crosby and Katie Nye, Library & Cultural Arts) Recommendation: Receive the reports. The board received the reports. 2. QUARTERLY TECHNOLOGY REPORT -Receive the Quarterly Technology Report. (Staff contact: Sheila Crosby, Library & Cultural Arts) Recommendation: Receive the report. Jan.24,2024 Library Board of Trustees Regular Meeting Page 2 The board received the report. 3. FISCAL YEAR 2022-23 BUDGET POLICIES AND TIMELINES -Receive the FY 2024-25 budget policies and timelines report. {Staff contact: Fiona Everett, Library & Cultural Arts) Recommendation: Receive the FY 2024-25 budget policies and timelines report. The board received the report. Vice Chair Sheffler inquired as to when the library board will receive the final budget. Director Smithson responded the board will receive a budget update in April and board concurrence takes place in May. 4. SEMI-ANNUAL DONATION REPORT -Receive the semi-annual donation report for the first six months of FY 2023-24. {Staff contact: Debbie Jo McCool, Library & Cultural Arts) Recommendation: Receive the semi-annual donation report. The board received the report. 5. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT -Receive a report from the North Sari Diego County Genealogical Society. {Staff contact: Sheila Crosby, Library & Cultural Arts) Recommendation: Receive the report. The board received the report. Representative Genean Dunn reported the so~iety did not have any programs during the month of December but did have their first in person holiday party since 2019; installation of new officers; upcoming programs; memoir writing class that meets for 10 weeks at the Georgina Cole Library; spring seminar "Treasure from the Attic, How My Search Began"; and the society is sponsoring a field trip to the Salt Lake City Family History Library in April. Trustee Moran commented on how well represented the genealogy programs are in the patron comments. COMMISSION COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS ACTION: Minute Motion by Trustee DeForest, seconded by Trustee Sheffler to add a future agenda item reviewing the library's program approval process. Motion passed, 3/1/1 (Trustee Moran -No, Trustee Schatt -Absent). Jan.24,2024 Library Board ofTrustees Regular Meeting Page 3 Trustee McBride shared her enthusiasm for the 2024 Carlsbad Reads Together book selection "The Maid" and the process staff used in choosing books with input from the community. Trustee Moran reported the Carlsbad Library and Arts Foundation is in sound financial health; the foundation will be supporting upcoming library events; a future speaker series; and the foundations appreciation for the board's attendance at the recent holiday celebration. DIRECTORS COMMENTS: Library & Cultural Arts Director Suzanne Smithson commented on the following: • 2024 Carlsbad Reads Together information shared noting that the in-person author event with Nita Prose will be held on April 18 • Winter Reading Program • TGIF 2024 will return to nine concerts • Fleet Science Center three month workshop partnership beginning • William D. Cannon Art Gallery exhibit "Rock & Roll Hall of Fame: Images of an Era" is now open with a reception on Feb. 24 • Library Board of Trustees planned vacancies • Friends of the Carlsbad Library sales are returning to pre-pandemic levels and book donations are increasing. The Friends are donating $15,000 in support of Carlsbad Reads Together this year. ANNOUNCEMENTS: None. STAFF COMMENTS: None. ADJOURNMENT: 5:11 p.m.