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Home My WebLink About2024-04-15; Parks & Recreation Commission; ; Site Visit Options for a Parks & Recreation Commission Special Meeting/TourMeeting Date: April 15, 2024 To: Parks & Recreation Commission From: Kyle Lancaster, Parks & Recreation Director Staff Contact: Mick Calarco, Recreation Services Manager mick.calarco@carlsbadca.gov, 442-339-2859 Subject: Site Visit Options for a Parks & Recreation Commission Special Meeting/Tour Recommended Action Discuss park, recreation facility and capital improvement project site visit options for a Parks & Recreation Commission special meeting to be held on July 24, 2024, from 1 p.m. to 4 p.m. Executive Summary In past years, the Parks & Recreation Commission has opted to hold a special meeting, allowing staff to provide a tour of pre-determined parks, recreation facilities and capital improvement program projects. The Parks & Recreation Commission recently scheduled a special meeting for July 24, 2024, from 1 p.m. to 4 p.m. Staff will provide Commissioners with scheduled activities/programs/camps at select parks, aquatic, and community centers. Should Commissioners reach a consensus on sites and activities, staff will proceed with making corresponding arrangements. Conducting a tour will address the following Goals and Tasks of the Parks & Recreation Commission’s 2024 Work Plan (Exhibit 1): 2.Enhance accessibility, visibility and engagement a.Ensure a quorum at all Commission meetings b.Have Commissioners conduct site visits to parks, facilities, and programs Exhibits 1. Parks & Recreation Commission 2024 Work Plan April 15, 2024 Item 2 1 of 6 PARKS & RECREATION COMMISSION Staff Report Exhibit 1 City of Carlsbad Parks & Recreation Commission Work Plan 2024 I.Mission Statement The Mission of the Parks & Recreation Commission is to promote community health and wellness while supporting a culture that embraces change and continuous improvement. II.Composition Consistent with Chapter 2.36 of the Carlsbad Municipal Code, the Parks & Recreation Commission shall consist of seven members appointed by the mayor with the approval of the city council. Members shall serve four-year terms. The Parks & Recreation Commission shall have the power, and it shall be the duty of the commission, to make recommendations to the city council and to advise the council in matters pertaining to the creation, operation, maintenance, management and control of community recreation programs, of playgrounds and indoor and outdoor recreations, activities and facilities. Further, it shall be the duty of the commission to advise and make recommendations to the city council on matters pertaining to planting, trimming, pruning, and care of all trees, shrubs or plants and to the removal of all objectionable trees, shrubs and plants in and upon any park of the city. The parks and recreation commission shall have the additional power, and it shall be the duty of the commission to review tree-related issues and to determine the needs of the city with respect to its tree planting, replacement, maintenance and preservation programs. The commission will also make recommendations to the city council on policies, regulations or ordinances pertaining to the care and protection of public trees and the selection of specific species of trees for designation along city streets, including the development of a community forest management plan for the city. In addition, in accordance with Section 11.12.150 of the municipal code, the Parks & Recreation Commission shall hear appeals from decisions of the city manager acting through the parks and recreation director or designee, regarding the planting or removal of street trees. III.2024 Goals & Tasks The Parks & Recreation Commission will focus on the following 2024 Goals and Tasks: (Goals identified in numerals; Tasks to accomplish those Goals identified in alphas) 1.Advise city staff and City Council on projects, plans, events and programs a.Focus on progress, adherence and impact 2023-2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE PARKS STRATEGIES Short Term (0-3 Years) •Seek City Council direction on whether to pursue the construction of outdoor pickleball courts at an existing park to address the current demand April 15, 2024 Item 2 2 of 6 •Complete a Parks in Lieu Fee and Parks Impact Fee Study and present its findings to the City Council for review and direction •Complete construction plans, bidding and construction implementation for Stagecoach Park Community Garden •Complete construction plans, bidding and construction implementation for Veterans Memorial Park •Complete community engagement, conceptual design and permitting for Robertson Ranch Community Park •Contribute to completing construction plans, bidding and construction implementation for Monroe Street Pool Renovation/Replacement (in support of project’s lead department: Fleet & Facilities) •Contribute to completing construction plans, bidding and construction implementation for Beach Access Repairs and Upgrades (in support of project’s lead department: Transportation) Ongoing •Incorporate environmentally friendly practices into park design and operations, such as drought-tolerant landscaping and energy-efficient lighting •Explore certifications or equivalencies, such as SITES or LEED, for new park designs or renovations •Ensure full ADA access at all parks, with a focus on most immediate needs •Add more trees within parks, where feasible MAINTENANCE AND OPERATIONS STRATEGIES Ongoing •Enhance pathway and parking lot lighting, and reduce energy consumption, by converting aging incandescent systems with modern LED systems PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years •Assess current programs and facilities to identify barriers to accessibility and develop plans to address identified barriers (in support of project’s lead department: Risk Management) •Explore expansion of scholarship programs and other financial assistance options, such as sliding scale fees, to help reduce barriers to program participation •Evaluate offering programs at the northern, city-controlled beach •Expand program offerings outdoors, including fitness, etc. •Annually evaluate program lifecycles to ensure balance between different stages •Offer multicultural programs that reflect the community's increasing diversity •Provide accommodations, such as sign language interpretation, to make programs and facilities more inclusive April 15, 2024 Item 2 3 of 6 Ongoing •Continue to monitor program trends to ensure ongoing alignment with community needs •Utilize technology, including Augmented Reality, and Virtual Reality to enhance the program experience FUNDING AND MARKETING STRATEGIES Short Term = 0-3 Years •Identify potential grant opportunities and develop grant proposals to secure funding •Implement fee study findings to ensure fees are competitive to those fees of surrounding cities for like offerings •Develop a CAPRA compliant department marketing plan to promote the various offerings Ongoing •Partner with community organizations and businesses to provide additional funding for scholarships and discounted programs •Annually review and adjust program, event and facility fees to ensure they are competitive to the market •Annually review athletic field use fees competitive to the market 2.Enhance accessibility, visibility and engagement a.Ensure a quorum at all Commission meetings b.Have Commissioners conduct site visits to parks, facilities and programs c.Have individual Commissioners attend at least two Parks & Recreation events 2023-2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE PARKS STRATEGIES Ongoing •Encourage community participation in reporting maintenance or safety concerns •Review the potential for adding park amenities based on the levels of service recommendations MAINTENANCE AND OPERATIONS STRATEGIES Short Term = 0-3 Years •Continue to invest in upgrading aging infrastructure with the department’s annual operating budget and – as needed – with the capital improvement program budget Ongoing •Explore grant opportunities to supplement funds for upgrades to aging infrastructure and equipment April 15, 2024 Item 2 4 of 6 PROGRAMS, EVENTS AND FACILITIES STRATEGIES Ongoing •Encourage feedback and open communication between the department and the community FUNDING AND MARKETING STRATEGIES Short Term = 0-3 Years •Develop a CAPRA compliant department marketing plan to promote the various offerings 3.Broaden outreach and education a.Connect with other relevant agencies and organizations b.Invite educational presentations at Commission meetings 2023-2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE PARKS STRATEGIES Short Term (0-3 Years) •Educate park visitors about sustainable practices and encourage them to participate in environmental initiatives Ongoing •Encourage community participation in reporting maintenance or safety concerns MAINTENANCE AND OPERATIONS STRATEGIES Short Term = 0-3 Years •Explore partnerships with community organizations or individual volunteers to periodically provide additional maintenance support PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years •Partner with local organizations that represent marginalized communities to receive input on program development Ongoing •Partner with healthcare organizations to provide health screenings and education to the community to the active adult population •Work with community organizations and local businesses to develop partnerships that can help provide or promote new programs and event offerings April 15, 2024 Item 2 5 of 6 FUNDING AND MARKETING STRATEGIES Short Term = 0-3 Years •Consider revenue generation that includes corporate partnerships, sponsorships, foundations and/or naming rights opportunities Ongoing •Partner with community organizations and businesses to provide additional funding for scholarships and discounted programs April 15, 2024 Item 2 6 of 6 Mick Calarco, Recreation Services Manager Parks & Recreation Department April 15, 2024 Scheduling Options for a Commission Special Meeting/Tour {city of Carlsbad RECOMMENDED ACTION Discuss park, recreation facility and capital improvement project site visit options for a Parks & Recreation Commission special meeting to be held on July 24, 2024, from 1 p.m. to 4 p.m. Item No.2 – Schedule for Commission Tour {city of Carlsbad BACKGROUND •In past years, the Parks & Recreation Commission has opted to hold a special meeting, allowing staff to provide a tour of pre-determined parks, recreation facilities and capital improvement program projects •The Parks & Recreation Commission recently scheduled a special meeting for July 24, 2024, from 1 p.m. to 4 p.m. Item No.2 – Schedule for Commission Tour BACKGROUND •On Nov. 20, 2023, the Parks & Recreation Commission approved its 2024 work plan and recommended City Council approval •On Jan. 9, 2024, the City Council adopted a resolution approving the 2024 Parks & Recreation Commission Work Plan Item No.1 – Schedule for Commission Tour {city of Carlsbad COMMISSION’S WORK PLAN Conducting a tour will address the following Goals and Tasks of the Commission’s annual Work Plan: 2. Enhance accessibility, visibility and engagement a. Ensure a quorum at all Commission meetings b. Have Commissioners conduct site visits to parks, facilities and programs Item No.1 – Schedule for Commission Tour {city of Carlsbad PARKS & RECREATION FACILITIES •The Commission may wish include a stop at: ➢Alga Norte Aquatics Center ➢Calavera Hills Community Center ➢Lake Calavera Preserve ➢Monroe Street Pool ➢Pine Avenue Community Center Item No.1 – Schedule for Commission Tour {city of Carlsbad PROPOSED ACTIVITIES •Activities include: ➢Alga Norte Aquatic Center summer programs ➢Calavera Hills Community Center proposed pickleball court location ➢Monroe Street Pool improvements ➢Pine Avenue Community Center Kidz Camp and hands-on activity Item No.1 – Schedule for Commission Tour RECOMMENDED ACTION Discuss park, recreation facility and capital improvement project site visit options for a Parks & Recreation Commission special meeting to be held on July 24, 2024, from 1 p.m. to 4 p.m. Item No.2 – Schedule for Commission Tour {city of Carlsbad