HomeMy WebLinkAbout2024-05-07; City Council; Resolution 2024-088RESOLUTION NO. 2024-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS, AUTHORIZING RELIEF OF THE BID
SUBMITTED BY EIDIM GROUP, INC. AND AWARDING A CONTRACT TO
CALTEC CORP FOR THE SCHULMAN AUDITORIUM AUDIO-VISUAL UPDATE
PROJECT IN AN AMOUNT NOT TO EXCEED $2,222,222 AND AUTHORIZING
AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $1,170,000 FROM
THE INFRASTRUCTURE REPLACEMENT FUND
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to con struct the Schulman Auditorium Audio-Visual Update Project,
Capital Improvement Program Project No. 4753, or Project; and
WHEREAS, Carlsbad Municipal Code Sections 3.28.080(() and 3.28.080(1)(6) require the City
Council to award all formally bid contracts when the value exceeds $200,000, and therefore, the Project
is subject to this requirement; and
WHEREAS, on Jan. 9, 2024, the City Council adopted Resolution No. 2024-002, approving plans
specifications and contract documents, and authorizing the Project to be formally bid; and
WHEREAS, on Feb. 21, 2024, staff received three bids for construction of the Project; and
WHEREAS, EIDIM Group Inc. dba EIDIM AV Technology submitted the lowest bid, but later
requested to withdraw its bid due to a material error in their bid; and
WHEREAS, CALTEC CORP submitted the second lowest bid in an amount not to exceed
$2,222,222; and
WHEREAS, staff determined CALTEC CORP to be responsible and its bid to be responsive; and
WHEREAS, staff request additional appropriation in the amount of $1,170,000 from the
Infrastructure Replacement Fun d to CIP Project No. 4753 to complete the Project; and
WHEREAS, Carlsbad Municipal Code Sections 3.28.040(C)(5) and 3.28.090(8) authorize the
City Manager or designee to approve change orders in an amount equal to the contin gency set at the
time of project award, which is $222,000; and
WHEREAS, the City Planner has determined that the project is exempt from the California
Environmental Quality Act, or CEQA, under CEQA Guidelines Section 15301(d) Class 1 because it
consists of maintenance of public facilities, such as the restoration or rehabilitation of deteriorated or
damaged structures, facilities, or mechanical equipment to meet current standards of public health
and safety.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council is authorizing relief of the bid submitted by EIDIM Group Inc. and
the City Clerk is directed to release the accompanying bid bond provided by The Gray
Casualty & Surety Company Bid Bond submitted as part of its bid.
3. That the second lowest bid submitted by CALTEC CORP in an amount not to exceed
$2,222,222 for construction of the Schulman Auditorium Audio-Visual Upgrade Project,
CIP Project No. 4753, is accepted, and the Mayor is hereby authorized to execute a
contract with CALTEC CORP.
4. That the City Manager or designee is authorized to appropriate $1,170,000 from the
Infrastructure Replacement Fund to CIP Project No. 4753.
5. That the City Manager or designee is hereby authorized to approve construction change
orders for the project up to $222,000 for the Project.
6. That the award of this contract is contingent upon CALTEC CORP executing the required
contract and submitting the required bonds and insurance policies, as described in the
contract, within 20 calendar days after adoption of this Resolution. The City Manager
may grant reasonable extensions of time to execute the contract and assemble the
required bonds and insurance policies.