HomeMy WebLinkAbout2024-05-06; Carlsbad Golf Lodging Business Improvement District; ; Reimbursement Requests for Golf-Related ExpensesMeeting Date:May 6, 2024
To: CGLBID Advisory Board Members
From: Matt Sanford, Economic Development Manager
Staff Contact: Matt Sanford, Economic Development Manager
matt.sanford@carlsbadca.gov, 760-607-2923
Subject: Reimbursement Requests for Golf-Related Expenses
Recommended Action
1) Adopt a resolution approving a reimbursement request from Hilton Cape Rey Carlsbad
Beach Resort for golf-related expenses and authorizing staff to process the payment; and
2) Adopt a resolution approving a reimbursement request from Hilton Garden Inn for golf-
related expenses and authorizing staff to process the payment; and
3) Adopt a resolution approving a reimbursement request from Carlsbad by the Sea for golf-
related expenses and authorizing staff to process the payment.
Item Explanation
At its Nov. 27, 2012, meeting, the Carlsbad City Council adopted Ordinance No. CS-194 forming
the Carlsbad Golf Lodging Business Improvement District (CGLBID). Hotels, as defined in
Carlsbad Municipal Code Section 3.12.020, that choose to opt into the district, are assessed $2
per occupied room night. This assessment is remitted to the city monthly through the current
Transient Occupancy Tax collection process. The proceeds of the assessment must be used to
promote golf-related tourism within the boundaries of the CGLBID, as well as marketing-related
capital improvements such as golf-related signage and equipment, and to pay for the related
administrative costs. Each assessed hotel determines how to spend the funds collected by its
respective property, provided the expenditures are for an approved golf-related expense.
Reimbursement of these expenses would be made quarterly upon approval by the CGLBID
Advisory Board, up to the amount collected per property minus administrative fees.
At its April 17, 2013, meeting, the CGLBID Advisory Board approved a process for
reimbursement (Resolution No. 2013-4G). Based on this process, staff has reviewed
reimbursement requests submitted by Hilton Cape Rey Carlsbad Beach Resort, Hilton Garden
Inn, and Carlsbad by the Sea, and is recommending the Advisory Board adopt the attached
resolutions approving the reimbursement requests and authorizing staff to process the
payment for the expenses up to the amount collected minus the 4% administration fees.
May 6, 2024 Item 1 Page 1 of 8
CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICT
Staff Report
Fiscal Impact
As of May 2, 2024, the CGLBID cash balance was $213,593. The account balance for each hotel
requesting reimbursement is outlined below. A participating hotel may submit reimbursements
quarterly to draw from their respective accounts. If the hotel’s request exceeds the amount
available, the hotel may only be reimbursed up to their current account balance.
Property
Account
balance
Requested
reimbursement
Recommended
reimbursement
Remaining
balance
Cape Rey Hilton $ 19,823 $ 19,823 $ 19,823 $ 0
Carlsbad by the Sea 54,428 56,746 54,428 0
Hilton Garden Inn 139,342 139,342 139,342 0
Total $ 213,593 $ 215,911 $ 213,593 $ 0
Next Steps
Properties that have already fully expended their account balance will submit reimbursement
requests to Visit Carlsbad as the Owner’s Association of the New CTBID, for qualifying expenses
that were incurred beginning July 1, 2023.
Properties that have a balance remaining after the April 10 Advisory Board meeting will receive
a refund of remaining assessment funds paid at the time of the CGLBID disestablishment
pursuant to California Streets and Highway Code § 36551. This will mean that the CGLBID will
have no funds remaining.
With all CGLBID funds completely expended, the CGLBID Advisory Board may provide a
recommendation to the City Council to disestablish the CGLBID.
Environmental Impact
This action does not constitute a “project” within the meaning of the California Environmental
Quality Act under California Public Resources Code Section 21065, in that it has no potential to
cause either a direct physical change in the environment or a reasonably foreseeable indirect
physical change in the environment.
Exhibits
1.CGLBID Advisory Board resolution approving reimbursement for Hilton Cape Rey Carlsbad
Beach Resort
2.CGLBID Advisory Board resolution approving reimbursement for Hilton Garden Inn
3.CGLBID Advisory Board resolution approving reimbursement for Carlsbad by the Sea
May 6, 2024 Item 1 Page 2 of 8
RESOLUTION NO. 2024-001
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT {CGLBID), APPROVING A
REIMBURSEMENT REQUEST FROM THE HILTON CAPE REY CARLSBAD BEACH
RESORT FOR GOLF-RELATED EXPENSES AND AUTHORIZING STAFF TO PROCESS
PAYMENT
WHEREAS, at its Nov. 27, 2012, meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the assessment must be used to promote golf-related tourism
within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CGLBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.The above recitations are true and correct.
2.The CGLBID Board approves the May 6, 2024, reimbursement request from Hilton Cape
Rey Beach Resort (Attachment A) and authorizes staff to pay $19,823 to Hilton Cape Rey
Carlsbad Beach Resort.
3.The CGLBID Advisory Board approves a reimbursement of any remaining funds collected
from Hilton Cape Rey Beach Resort back to Hilton Cape Rey Beach Resort at the time of
the district's disestablishment, pursuant to California Streets and Highway Code§ 36551.
May 6, 2024 Item 1 Page 3 of 8
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 6th day of May 2024, by the following
vote, to wit:
AYES: Stripe, Eding, Stull
NAYS:
ABSENT: Canepa
ABSTAIN:
� 1Ci'Lr'Ch/C\ ttmc � _ L-.2,_HERRY FREISINGER, City Clerk u-(SEAL)
May 6, 2024 Item 1 Page 4 of 8
RESOLUTION NO. 2024-002
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT {CGLBID), APPROVING A
REIMBURSEMENT REQUEST FROM THE HILTON GARDEN INN FOR GOLF
RELATED EXPENSES AND AUTHORIZING STAFF TO PROCESS PAYMENT
WHEREAS, at its Nov. 27, 2012, meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District {CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the assessment must be used to promote golf-related tourism
within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CGLBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.The above recitations are true and correct.
2.The CGLBID Board approves the May 6, 2024, reimbursement request from Hilton Garden
Inn {Attachment A) and authorizes staff to pay $139,342 to Hilton Garden Inn.
3.The CGLBID Advisory Board approves a reimbursement of any remaining funds collected
from Hilton Garden Inn back to Hilton Garden Inn at the time of the district's
disestablishment, pursuant to California Streets and Highway Code § 36551.
May 6, 2024 Item 1 Page 5 of 8
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 6th day of May 2024, by the following
vote, to wit:
AYES: Stripe, Eding, Stull
NAYS:
ABSENT: Canepa
ABSTAIN:
U� ,� /_ SHERRY FREISINGER, City Clerk
{)--(SEAL)
May 6, 2024 Item 1 Page 6 of 8
RESOLUTION NO. 2024-003
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT {CGLBID), APPROVING A
REIMBURSEMENT REQUEST FROM THE CARLSBAD BY THE SEA FOR GOLF
RELATED EXPENSES AND AUTHORIZING STAFF TO PROCESS PAYMENT
WHEREAS, at its Nov. 27, 2012, meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District {CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the assessment must be used to promote golf-related tourism
within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CGLBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1.The above recitations are true and correct.
2.The CGLBID Board approves the May 6, 2024 reimbursement request from Carlsbad by
the Sea (Attachment A) and authorizes staff to pay $54,428 to Carlsbad by the Sea.
May 6, 2024 Item 1 Page 7 of 8
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 6th day of May 2024, by the following
vote, to wit:
AYES: Stripe, Eding, Stull
NAYS:
ABSENT: Canepa
ABSTAIN:
CJ�,e��
�HERRY FREISINGER, City Clerk
(SEAL)
May 6, 2024 Item 1 Page 8 of 8