HomeMy WebLinkAbout2024-05-14; City Council; ; Accepting bids and awarding a contract to AMTEK Construction for construction of the Poinsettia Lift Station Generator Replacement ProjectCA Review GH
Meeting Date: May 14, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contacts: Dave Padilla, Utilities Assistant Director
dave.padilla@carlsbadca.gov, 442-339-2356
Zackry Taylor, Assistant Engineer
zac.taylor@carlsbadca.gov, 442-339-2351
Subject: Accepting bids and awarding a contract to AMTEK Construction for
construction of the Poinsettia Lift Station Generator Replacement Project
District: 2
Recommended Action
Adopt a resolution accepting bids and awarding a contract to AMTEK Construction for
construction of the Poinsettia Lift Station Generator Replacement Project in an amount not
to exceed $370,340.
Executive Summary/Explanation & Analysis
The city operates 12 sewer lift stations that pump wastewater flow uphill to higher elevations
and ultimately to the treatment plant. The lift stations are equipped with emergency
generators to provide a backup power source to the pumping system during power outages. A
reliable supply of electricity is needed at lift stations to pump wastewater flows. Power outages
without generator backup could result in wastewater spills.
The emergency backup generator at the Poinsettia Lift Station was installed in 1999 and is the
second largest generator of the lift station sites operated by the city. The generator is at the
end of its service life and requires replacement to ensure the station’s operability in the event
of a power outage. The scope of the project includes:
•Replacement of the existing 250-kilowatt diesel-fueled generator
•Associated power system controls and communication upgrades
•Upgrades to the generator housing structure to achieve compliance with current
building and fire codes
On Feb. 6, 2024, the City Council adopted Resolution No. 2024-019, approving the plans,
specifications and contract documents and authorizing the City Clerk to advertise for bids for
the Poinsettia Lift Station Generator Replacement, Capital Improvement Program, or CIP
Project No. 3840-23. On Feb. 7, 2024, a Request for Proposals was posted for this project.
May 14, 2024 Item #6 Page 1 of 6
On March 27, 2024, eight bids were received. Staff determined the lowest responsive and
responsible bidder was AMTEK Construction, a California corporation, or AMTEK, with a bid in
an amount not to exceed $370,340. Staff recommend accepting bids received and awarding a
construction contract to AMTEK for this project.
The City Council’s approval is required under Carlsbad Municipal Code Sections 3.28.080(C) and
3.28.080(I)(6), which apply to purchasing for construction contracts when the value exceeds
$200,000, as this project does.
Fiscal Analysis
The project is a component of the Sewer Lift Station Repairs and Upgrades Program, Capital
Improvement Program Project No. 3840, which is funded by the city’s sewer replacement fund.
Sufficient funds are available to complete the project. Available funds and estimated
construction costs to complete the project are presented in the table below:
Sewer Lift Station Repairs and Upgrade Program
Capital Improvement Program Project No. 3840
Total appropriation to date $4,535,380
Total expenditures/encumbrances to date -$3,112,899
Total available balance $1,422,481
Poinsettia Lift Station Generator Replacement
Capital Improvement Program Project No. 3840-23
Construction contract – AMTEK Construction -$370,340
Construction contingency (20%) -$74,000
Construction management, inspection and testing (estimated) -$74,000
Staff time and engineering support services during construction
(estimated)
-$35,000
Total estimated construction costs -$553,340
Remaining balance $869,141
Carlsbad Municipal Code Sections 3.28.040(C)(5) and 3.28.090(B) authorize the City Manager or
designee to approve change orders in an amount equal to the contingency set at the time of
project award, which for this project is $74,000.
Next Steps
Once the City Council accepts the bids and awards the construction contract to AMTEK, staff
will issue a purchase order, schedule a pre-construction meeting with the contractor and issue
a notice to proceed for construction of the project.
The duration of the construction contract is approximately one year, not including rain days and
delays from change orders that may extend the contract duration. Construction is expected to
start in summer 2024 and be completed by summer 2025. Once the project is completed, a
notice of completion to release bonds issued for the project will be recorded.
May 14, 2024 Item #6 Page 2 of 6
Environmental Evaluation
The City Planner has determined the project is exempt from the California Environmental
Quality Act under CEQA Guidelines Section 15302(c), which applies to the replacement or
reconstruction of existing utility systems and/or facilities involving negligible or no expansion of
capacity.
Exhibits
1. City Council resolution
2. Location map
May 14, 2024 Item #6 Page 3 of 6
RESOLUTION NO. 2024-099
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO AMTEK
CONSTRUCTION FOR CONSTRUCTION OF THE POINSETTIA LIFT STATION
GENERATOR REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED
$370,340
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to complete the Poinsettia Lift Station Generator Replacement
Project, Capital Improvement Program, or CIP, Project No. 3840-23, or Project; and
WHEREAS, on Feb. 6, 2024, the City Council adopted Resolution No. 2024-019, approving plans,
specifications, and contract documents and authorizing the City Clerk to advertise to receive bids for
construction of the Project; and
WHEREAS, on March 27, 2024, staff received eight bids in response to the bid advertisement;
and
WHEREAS, AMTEK Construction, a California corporation, submitted the lowest responsive and
responsible bid in an amount not to exceed $370,340; and
WHEREAS, Carlsbad Municipal Code Sections 3.28.040(C)(5) and 3.28.090(8) authorize the
City Manager or designee to approve change orders in an amount equal to the contingency set at the
time of project award, which is $74,000; and
WHEREAS, the City Planner has determined that the project is exempt from the California
Environmental Quality Act, or CEQA, per CEQA Guidelines Section 15302(c) -replacement or
reconstruction of existing structures and/or facilities involving negligible or no expansion of capacity.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the bid in the amount of $370,340 submitted by AMTEK Construction for
construction of the Poinsettia Lift Station Generator Replacement Project, CIP Project
No. 3840-23, is accepted, and the Mayor is hereby authorized to execute a contract with
AMTEK Construction.
3.That the City Manager or designee is hereby authorized to approve construction change
orders for the Poinsettia Lift Station Generator Replacement Project up to $74,000.
Exhibit 1
May 14, 2024 Item #6 Page 4 of 6
4.That the award of this contract is contingent upon AMTEK Construction executing the
required contract and submitting the required bonds and insurance policies, as
described in the contract, within 20 calendar days after adoption of this Resolution. The
City Manager may grant reasonable extensions of time to execute the contract and
assemble the required bonds and insurance policies.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 14th day of May, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Exhibit 1
May 14, 2024 Item #6 Page 5 of 6
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POINSETTIA LIFT STATIONGENERATOR REPLACEMENT PROJECT
Exhibit 2
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