HomeMy WebLinkAbout2024-05-21; City Council; Resolution 2024-106RESOLUTION NO. 2024-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE PURCHASE OF ROOFING MATERIALS FROM
WEATHERPROOFING TECHNOLOGIES, INC., AND ACCEPTING BIDS AND
AWARDING A CONTRACT TO COMMERCIAL & INDUSTRIAL ROOFING CO.
INC. FOR CONSTRUCTION OF THE LAS PALMAS ROOF REPLACEMENT
PROJECT, IN AN AMOUNT NOTTO EXCEED $294,942, AND AUTHORIZING AN
ADDITIONAL APPROPRIATION IN THE AMOUNT OF $130,000 FROM THE
INFRASTRUCTURE REPLACEMENT FUND FOR CONSTRUCTION OF THE
PROJECT
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to construct the Las Palmas Roof Replacement Project, Capital
Improvement Program Project No. 4752; and
WHEREAS, on Nov. 14, 2023, the City Council adopted Resolution No. 2023-270, approving
plans, specifications and construction documents and authorizing advertisement for construction bids
for the project; and
WHEREAS, Carlsbad Municipal Code Section 3.28.100 authorizes the city's Purchasing Officer to
join with other public or quasi-public agencies in cooperative purchasing plans or programs for the
purchase of goods and/or services; and
WHEREAS, staff intend to purchase most of the materials necessary to complete the project
using a cooperative purchase agreement through the California Municipal Award Schedules Offering
No. 4-21-03-1001; and
WHEREAS, Weatherproofing Technologies, Inc. provided a materials quote in the amount of
$220,517 based on California Municipal Award Schedules Offering contract pricing; and
WHEREAS, the city's Purchasing Officer has reviewed the purchase and agrees that the use of a
cooperative agreement is in the best interest of the city; and
WHEREAS, City Council approval is required because the purchase of the roofing materials
under Carlsbad Municipal Code Section 3.28.0S0(D) because the cost of the materials is greater than
$100,000; and
WHEREAS, the plans, specifications and contract documents were advertised for bid using the
city's formal bidding procedures on Feb. 13, 2024; and
WHEREAS, on March 19, 2024, staff received six bids for construction of the project; and
WHEREAS, Commercial & Industrial Roofing Co. Inc. submitted the lowest responsive and
responsible bid to construct the project, in an amount of $294,952; and
WHEREAS, Carlsbad Municipal Code Sections 3.28.080(C) and 3.28.080(1)(6), covering
purchasing in construction contracts, require the City Council to award all formally bid contracts when the
value exceeds $200,000; and
WHEREAS, Carlsbad Municipal Code Sections 3.28.040{C)(5) and 3.28.090(B) authorize the
City Manager or designee to approve change orders in an amount equal to the contingency set at the
time of project award, which is $44,045 for the project; and
WHEREAS, an additional appropriation in the amount of $130,000 from the Infrastructure
Replacement Fund is requested for construction of the project; and
WHEREAS, the City Planner has determined that the project is exempt from the California
Environmental Quality Act, or CEQA, Guidelines Section 15301(d), which applies to the restoration or
rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet
current standards of public health and safety, and that no exception to the exemption as set forth in
CEQA Guidelines Section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That an exemption from the Purchasing Ordinance's competitive bidding requirements
for the purchase of project roofing materials per Carlsbad Municipal Code Section
3.28.100 is approved.
3. That the Mayor is authorized and directed to approve the procurement of the project
roofing materials from Weatherproofing Technologies, Inc. in the amount of $220,517
based on California Municipal Award Schedules Offering No. 4-21-03-1001 contract
pricing.
4. That the lowest responsible and responsive bid of $294,952 submitted by Commercial
& Industrial Roofing Co. Inc. for construction of the Las Palmas Roof Replacement
project is accepted, and the Mayor is hereby authorized to execute the contract for the
project.
5. That the City Manager or designee is hereby authorized to approve construction change
orders up to $44,045 for the project.
6. That the City Manager or designee is authorized to appropriate $130,000 from the
Infrastructure Replacement fund to Capital Improvement Program Project No. 4752.
7. That the award of this contract is contingent upon Commercial & Industrial Roofing Co.,
Inc. executing the required contract and submitting the required bonds and insurance
policies, as described in the contract, within 20 calendar days after adoption of this
Resolution. The City Manager may grant reasonable extensions of time to execute the
contract and assemble the required bonds and insurance policies.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 21st day of May, 2024, by the following vote, to wit:
AYES :
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEITH BLACKBURN, Mayor
()fl fr-
SHERRY FREISINGER, City Clerk
(SEAL)