HomeMy WebLinkAbout2024-05-21; City Council; ; Annual Work Plans for the Planning Commission and Historic Preservation CommissionCA Review __AF___
Meeting Date: May 21, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Eric Lardy, City Planner
eric.lardy@carlsbadca.gov, 442-339-2712
Mike Strong, Assistant Community Development Director
mike.strong@carlsbadca.gov, 442-339-2721
Subject: Annual Work Plans for the Planning Commission and Historic
Preservation Commission
Districts: All
Recommended Actions
Staff recommend the following actions:
1.Adopt a resolution accepting the Fiscal Year 2023-24 Planning Commission Work Plan
Annual Report and approving the Fiscal Year 2024-25 Planning Commission Work Plan
(Exhibit 1)
2.Adopt a resolution accepting the Fiscal Year 2023-24 Historic Preservation Commission
Work Plan Annual Report and approving the Fiscal Year 2024-25 Historic Preservation
Commission Work Plan (Exhibit 2)
Executive Summary
The City Council is being asked to review and approve the Fiscal Year 2023-24 report of
accomplishments and the proposed Fiscal Year 2024-25 work plans for the Planning
Commission and Historic Preservation Commission, which are required by Carlsbad Municipal
Code Section 2.15.020(C).
Several tasks in the previous work plans are either in process, recurring, or ongoing. The
commissions have therefore carried forward those tasks as part of the proposed Fiscal Year
2024-2025 work plans.
The purpose of a board or commission work plan is to encourage increased dialogue between
boards and commissions and the City Council. They are also intended to ensure that boards and
commissions are working in line with the priorities of the City Council.
May 21, 2024 Item #4 Page 1 of 15
Explanation & Analysis
Planning Commission
The Planning Commission reviews development projects and makes recommendations to the
City Council on city planning issues and policies.
The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. The
commission’s report of accomplishments outlines the status of the work plan’s goals and tasks
(Exhibit 1, Attachment A).
At the Planning Commission’s May 1, 2024 meeting, staff assisted commission members with
the preparation of an updated work plan that is consistent with the duties described in the
Carlsbad Municipal Code chapter that governs the commission, Chapter 2.24. The Planning
Commission voted unanimously to accept the updated work plan and recommended that the
City Council approve the plan (Exhibit 1, Attachment B).
Historic Preservation Commission
The Historic Preservation Commission advises the City Council and Planning Commission on the
identification, protection, retention and preservation of historic areas and sites within the city.
The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. The
commission’s report of accomplishments outlines the status of the work plan’s goals and tasks
(Exhibit 1, Attachment A).
At the Historic Preservation Commission’s March 11, 2024 meeting, staff assisted commission
members with the preparation of an updated work plan that is consistent with the duties
described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.42.
The Historic Preservation Commission voted unanimously on March 11, 2024, to accept the
updated work plan and recommended that the City Council approve the plan (Exhibit 2,
Attachment B) – 3/0/2 (May, Schreiber - Absent).
Fiscal Analysis
There is no direct fiscal impact associated with accepting, approving, or implementing the work
plans.
Next Steps
The Planning Commission, the Historic Preservation Commission and staff will focus future
efforts on the activities listed in the approved work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1.City Council resolution - Planning Commission Work Plan
2.City Council resolution - Historic Commission Work Plan
May 21, 2024 Item #4 Page 2 of 15
RESOLUTION NO. 2024-108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-2024 PLANNING
COMMISSION WORK PLAN ANNUAL REPORT AND APPROVING THE FISCAL
YEAR 2024-2025 PLANNING COMMISSION WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determined through
requirements in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or commission
provide to the City Council for its approval an annual work plan of activities to be undertaken by the
board or commission and a subsequent report of its accomplishments; and
WHEREAS, the CMC Section 2.24.030 delineates the functions of the Planning Commission; and
WHEREAS, on May 1, 2024, the Planning Commission considered a report of the items
accomplished on the Fiscal Year 2023-24 Work Plan and their work plan for Fiscal Year 2024-25; and
WHEREAS, after receiving a staff presentation and commissioner discussion, the Planning
Commission voted to recommend that the City Council approve the Fiscal Year 2024-25 Planning
Commission Work Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the Fiscal Year 2023-24 Planning Commission Work Plan
Annual Report, attached hereto as Attachment A.
3. That the City Council approves the Fiscal Year 2024-25 Planning Commission Work Plan,
attached hereto as Attachment B.
May 21 2024 Item #4 Page 3 of 15
Exhibit 1
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May 21, 2024 Item #4 Page 5 of 15
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May 21, 2024 Item #4 Page 8 of 15
Attachment B
City of Carlsbad
Planning Commission Work Plan
Fiscal Year 2024-25
I.Mission Statement
The Planning Commission holds regularly scheduled public hearings to consider land use
matters, such as the general plan, local coastal program, growth management program, specific
plans, master plans, amendments to the zoning ordinance, zone changes, special studies, and
discretionary development permits for public and private projects.
For some actions, the Planning Commission acts in an advisory role and provides a
recommendation to the City Council. In many cases the City Council has delegated to the
Planning Commission the authority to take a final action on the item subject to appeal to the
City Council. Prior to an item being considered by the Planning Commission the Planning
Division staff complete its review of a proposed project for compliance with all applicable plans,
policies, and laws and provides a written recommendation.
Planning Commissioners also serve on special committees or task forces as requested by the
City Council.
II. Composition
The Planning Commission consists of seven members appointed by the City Council to a four-
year term. There are also three ex officio members who shall be the City Planner, Assistant City
Attorney, and City Engineer.
III.FY 2024-25 Goals & Tasks
The City of Carlsbad Planning Commission has selected to focus on the following goals and
tasks; covering the period from July 1, 2024 through June 30, 2025. The tasks are divided into
the categories of Advance Planning & Special Projects, Current Planning Projects, and
Training/City Representation:
Advance Planning & Special Projects
•Climate Action Plan Update (Public Works Project)
•Village, Barrio, and Beach Area Parking Management Plan Update and Village and Barrio
Master Plan Amendment
•Review and act on permits requested for city capital improvement projects. Major
projects expected to be considered by the commission include:
o Avenida Encinas Coastal Rail Trail
o El Camino Real (Arenal to La Costa)
May 21, 2024 Item #4 Page 9 of 15
o Terramar Area Roadway Improvements
o Tamarack Maintenance Yard
Current Planning Projects
•Review and act on permits requested for private development projects. Major projects
expected to be considered by the commission include:
o Carlsbad Village Mixed Use
o Newage Carlsbad Luxury Resort
o Legoland Plan Amendment
o North County Plaza Mixed Use
Training and City Operations
•The Planning Division will work with the Planning Commission to meet one to two times
each month for efficient and productive meetings
•Review state laws and options related to Professional Care Facilities, the Regional
Housing Needs Allocation, and Inclusionary Housing Ordinance for recommendations to
the City Council
•Have one or two members attend the League of Cities California Conference Receive
Updates on New State Laws and City Council Actions applicable to the commission
•Members of the Planning Commission serve on the following committees:
o Agricultural Conversion Mitigation Fee Advisory Committee
o Historic Preservation Commission Ex-Officio Member
May 21, 2024 Item #4 Page 10 of 15
RESOLUTION NO. 2024-109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-2024 HISTORIC
PRESERVATION COMMISSION WORK PLAN ANNUAL REPORT AND
APPROVING THE FISCAL YEAR 2024-2025 HISTORIC PRESERVATION
COMMISSION WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determined through
requirements in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or commission
provide to the City Council for its approval an annual work plan of activities to be undertaken by the
board or commission and a subsequent report of its accomplishments; and
WHEREAS, the CMC Section 2.42.040 delineates the functions of the Historic Preservation
Commission; and
WHEREAS, on March 11, 2024, the Historic Preservation Commission considered a report of the
items accomplished in the prior year and their work plan for Fiscal Year 2024-25; and
WHEREAS, after receiving a staff presentation and commissioner discussion, the Historic
Preservation Commission voted to recommend that the City Council approve the Fiscal Year 2024-25
Planning Commission Work Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council accepts the Fiscal Year 2023-24 Historic Preservation Commission
Work Plan Annual Report, attached hereto as Attachment A.
3.That the City Council approves the Fiscal Year 2024-25 Historic Preservation Commission
Work Plan, attached hereto as Attachment B.
Exhibit 2
May 21, 2024 Item #4 Page 11 of 15
May 21, 2024 Item #4 Page 12 of 15
Attachment A
City of Carlsbad
Historic Preservation Commission
Fiscal Year 2023-24 Work Plan Accomplishments
The Historic Preservation Commission holds regularly scheduled meetings and advises the City
Council and Planning Commission on the identification, protection, retention and preservation
of historic areas and sites within the city. The City Council approved the commission’s Fiscal
Year 2023-24 Work Plan on June 6, 2023. This document reports on the actions the Historic
Preservation Commission took to implement the Fiscal Year 2023-24 Wok Plan.
Historic Preservation Commission's Accomplishments for Fiscal Year 2023-24
In terms of accomplishments, this past year the Historic Preservation Commission’s
accomplishments are the following:
1. The Commission has held four regularly scheduled meetings over the past year (2023
calendar year). One meeting was adjourned due to a lack of quorum.
2. A subcommittee was formed to update the Historic Preservation Commission website.
The subcommittee initiated its work and convened on one occasion.
3. Explored ways of sharing information about historic site recognition.
4. Continued to educate the community about its history through support of school
curriculum.
5. Approved the nomination of a Heritage Tree designation at 4970 Cindy Avenue to the
Heritage Tree program. (The City Council is the final decision-making body to approve
the tree designation.)
6. Adopted a uniform plaque program to commemorate historic resources in the city. (The
City Council is the final decision-making body to approve the program guidelines and
criteria.)
7. Adopted a work program schedule to research, evaluate, and consider additional
historic benefits and incentives to increase participation in historic preservation.
May 21, 2024 Item #4 Page 13 of 15
Attachment B
City of Carlsbad
Historic Preservation Commission
Fiscal Year 2024-25 Work Plan
I. Mission Statement
The mission of the Historic Preservation Commission shall be to advise the City Council,
Planning Commission, and Housing Commission in all matters relating to the identification,
protection, retention and preservation of historic resources in the City of Carlsbad and inform
the public of all matters pertaining to the preservation of historic resources within the
guidelines and codes that govern the Commission.
II. Work Plan Purpose
The Historic Preservation Commission developed this Work Plan during their meetings on
March 11, 2024. The Work Plan and complementary actions are intended to guide the
Commission and city staff work efforts over the next fiscal year. The document allows the
Commission, the City Council, and public to receive an update on projects that the Commission
is undertaking (based on City Council direction) and allows the City Council to review projects or
programs they may want to proceed with.
In addition to the Work Plan items, the Commission and city staff concurrently dedicates
significant time and resources to projects not on the Work Plan.
III.Historic Preservation Commission's Work Plan for Fiscal Year 2024-2025
The following is to be included in the Fiscal Year 2024-2025 Work Plan.
1.Update the Historic Preservation Commission website.
2.Create/update a brochure for Historical Plaque Program buildings and structures,
including but not limited to the use of technologies (e.g. city website and QR codes for
landmark wayfinding.
3.Review the ongoing staff efforts to ensure the Mills Act is providing opportunities to
advance preservation of historic properties.
4.Implement a uniform plaque program to commemorate the history of resources in the
city. There are four resources listed in the Carlsbad Historic Resource Register that do
not have plaques. Work with property owners to solicit interest and identify a funding
source.
May 21, 2024 Item #4 Page 14 of 15
5.Continue to educate the community about its history through support of school
curriculum; 3rd grade historic art program.
6.Help create an oral history collection project in cooperation with Library’s Carlsbad
History Collection through recorded interviews of local long-time residents and through
creating brief biographies about the city’s past mayors to accompany photos in Council
Chambers.
7.Develop recommendations to the City Council on historic preservation benefits and
incentives (i.e., expanded use, development standards flexibility, preservation
easements, official recognition and awards).
8.Further, the Commission shall study and report to the City Council upon any matter
referred to it by the City Council and furnish any special information, reports or
materials which the City Council may request.
IV. Items “On-Deck” or Set-Aside for Future Year Work Plan(s)
The following is NOT to be included in the FY 2024-25 Work Plan; however, may be initiated
during the course of the fiscal year and/or included in the work plans of future years.
9.Analyze the steps required to obtain Certified Local Government Status and provide a
recommendation to the City Council.
•Prepare and submit a Certified Local Government grant application to the State
Office of Historic Preservation.
10.Foster partnership with the Carlsbad Historical Society and provide oversight for the
ongoing effort to preserve the Magee House (i.e., Carlsbad Historical Society Museum).
May 21, 2024 Item #4 Page 15 of 15