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HomeMy WebLinkAbout2024-05-21; City Council; ; Annual Work Plans for the Planning Commission and Historic Preservation CommissionCA Review __AF___ Meeting Date: May 21, 2024 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Eric Lardy, City Planner eric.lardy@carlsbadca.gov, 442-339-2712 Mike Strong, Assistant Community Development Director mike.strong@carlsbadca.gov, 442-339-2721 Subject: Annual Work Plans for the Planning Commission and Historic Preservation Commission Districts: All Recommended Actions Staff recommend the following actions: 1.Adopt a resolution accepting the Fiscal Year 2023-24 Planning Commission Work Plan Annual Report and approving the Fiscal Year 2024-25 Planning Commission Work Plan (Exhibit 1) 2.Adopt a resolution accepting the Fiscal Year 2023-24 Historic Preservation Commission Work Plan Annual Report and approving the Fiscal Year 2024-25 Historic Preservation Commission Work Plan (Exhibit 2) Executive Summary The City Council is being asked to review and approve the Fiscal Year 2023-24 report of accomplishments and the proposed Fiscal Year 2024-25 work plans for the Planning Commission and Historic Preservation Commission, which are required by Carlsbad Municipal Code Section 2.15.020(C). Several tasks in the previous work plans are either in process, recurring, or ongoing. The commissions have therefore carried forward those tasks as part of the proposed Fiscal Year 2024-2025 work plans. The purpose of a board or commission work plan is to encourage increased dialogue between boards and commissions and the City Council. They are also intended to ensure that boards and commissions are working in line with the priorities of the City Council. May 21, 2024 Item #4 Page 1 of 15 Explanation & Analysis Planning Commission The Planning Commission reviews development projects and makes recommendations to the City Council on city planning issues and policies. The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 1, Attachment A). At the Planning Commission’s May 1, 2024 meeting, staff assisted commission members with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.24. The Planning Commission voted unanimously to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 1, Attachment B). Historic Preservation Commission The Historic Preservation Commission advises the City Council and Planning Commission on the identification, protection, retention and preservation of historic areas and sites within the city. The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 1, Attachment A). At the Historic Preservation Commission’s March 11, 2024 meeting, staff assisted commission members with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.42. The Historic Preservation Commission voted unanimously on March 11, 2024, to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 2, Attachment B) – 3/0/2 (May, Schreiber - Absent). Fiscal Analysis There is no direct fiscal impact associated with accepting, approving, or implementing the work plans. Next Steps The Planning Commission, the Historic Preservation Commission and staff will focus future efforts on the activities listed in the approved work plans. Environmental Evaluation This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment. Exhibits 1.City Council resolution - Planning Commission Work Plan 2.City Council resolution - Historic Commission Work Plan May 21, 2024 Item #4 Page 2 of 15 RESOLUTION NO. 2024-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-2024 PLANNING COMMISSION WORK PLAN ANNUAL REPORT AND APPROVING THE FISCAL YEAR 2024-2025 PLANNING COMMISSION WORK PLAN WHEREAS, the City Council of the City of Carlsbad, California has determined through requirements in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, the CMC Section 2.24.030 delineates the functions of the Planning Commission; and WHEREAS, on May 1, 2024, the Planning Commission considered a report of the items accomplished on the Fiscal Year 2023-24 Work Plan and their work plan for Fiscal Year 2024-25; and WHEREAS, after receiving a staff presentation and commissioner discussion, the Planning Commission voted to recommend that the City Council approve the Fiscal Year 2024-25 Planning Commission Work Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council accepts the Fiscal Year 2023-24 Planning Commission Work Plan Annual Report, attached hereto as Attachment A. 3. That the City Council approves the Fiscal Year 2024-25 Planning Commission Work Plan, attached hereto as Attachment B. May 21 2024 Item #4 Page 3 of 15 Exhibit 1 Fi s c a l Y e a r 20 2 3 -2 4 Pl a n n i n g C o m m i s s i o n Wo r k P l a n A n n u a l Re p o r t Attachment A I. Mi s s i o n St a t e m e n t Th e Pl a n n i n g Co m m i s s i o n ho l d s r e g u l a r l y s c h e d u l e d p u b l i c h e a r i n g s t o c o n s i d e r l a n d u s e m a t t e r s , s u c h a s t h e g e n e r a l p l a n , l o c a l co a s t a l p r o g r a m , g r o w t h m a n a g e m e n t p r o g r a m , s p e c i f i c p l a n s , m a s t e r p l a n s , am e n d m e n t s t o t h e z o n i n g o r d i n a n c e , z o n e ch a n g e s , s p e c i a l s t u d i e s , a n d d i s c r e t i o n a r y d e v e l o p m e n t p e r m i t s f o r p u b l i c a n d p r i v a t e p r o j e c t s . Fo r s o m e a c t i o n s , t h e P l a n n i n g C o m m i s s i o n a c t s i n a n a d v i s o r y r o l e a n d p r o v i d e s a r e c o m m e n d a t i o n t o t h e C i t y C o u n c i l . I n m a n y ca s e s t h e C i t y C o u n c i l h a s d e l e g a t e d t o t h e P l a n n i n g C o m m i s s i o n t h e a u t h o r i t y t o t a k e a f i n a l a c t i o n o n t h e i t e m s u b j e c t t o a pp e a l to t h e C i t y C o u n c i l . P r i o r t o a n i t e m b e i n g c o n s i d e r e d b y t h e P l a n n i n g C o m m i s s i o n t h e P l a n n i n g D i v i s i o n s t a f f c o m p l e t e i t s r ev i e w of a p r o p o s e d p r o j e c t f o r c o m p l i a n c e w i t h a l l a p p l i c a b l e p l a n s , p o l i c i e s , a n d l a w s a n d p r o v i d e s a w r i t t e n r e c o m m e n d a t i o n . Pl a n n i n g C o m m i s s i o n e r s a l s o s e r v e o n s p e c i a l c o m m i t t e e s o r t a s k f o r c e s a s r e q u e s t e d b y t h e C i t y C o u n c i l . II . Co m p o s i t i o n Th e Pl a n n i n g C o m m i s s i o n c o n s i s t s o f s e v e n m e m b e r s a p p o i n t e d b y t h e C i t y C o u n c i l t o a f o u r -ye a r t e r m . T h e r e a r e a l s o t h r e e e x of f i c i o m e m b e r s w h o s h a l l b e t h e C i t y P l a n n e r , A s s i s t a n t C i t y A t t o r n e y , a n d C i t y E n g i n e e r . II I . Fi s c a l Y e a r 2 0 23 - 2 4 Go a l s & Ta s k s Th e Ci t y o f C a r l s b a d P l a n n i n g Co m m i s s i o n ha d se l e c t e d t o fo c u s o n t h e f o l l o w i n g g o a l s a n d t a s k s in a d o p t i o n o f t h e W o r k P l a n o n Ju n e 6 , 2 0 2 4 . In F Y 20 2 3- 2 4 th e P l a n n i n g C o m m i s s i o n i s e x p e c t e d t o m e e t a t o t a l o f 15 ti m e s . Th i s r e p o r t s o n t h o s e ac t i o n s a s an t i c i p a t e d t h r o u g h J u n e 3 0 , 2 0 2 4: GO A L / T A S K ST A T U S CO M M E N T S / R E C O M M E N D AT I O N Ob j e c t i v e D e s i g n S t a n d a r d s a n d S t r e a m l i n e d Pe r m i t t i n g f o r M u l t i -Fa m i l y R e s i d e n t i a l St r u c t u r e s O u t s i d e o f t h e V i l l a g e a n d B a r r i o Ma s t e r P l a n a r e a ( A m e n d 20 2 0 -00 0 3 ) Th e P l a n n i n g C o m m i s s i o n re v i e w e d a n d re c o m m e n d e d a p p r o v a l o f t h e c i t y w i d e Ob j e c t i v e D e s i g n s t a n d a r d s o n J u l y 1 9 , 2 0 2 3 . Th e C i t y C o u n c i l a p p r o v e d t h e s t a n d a r d s o n Au g u s t 2 9 , 2 0 2 3 . Th i s i t e m i s co m p l e t e a n d re m o v e d in t h e F i s c a l Y e a r 20 2 4- 2 5 Wo r k Pr o g r a m . Vi l l a g e & B a r r i o M a s t e r P l a n A m e n d m e n t s di r e c t e d b y t h e C i t y C o u n c i l i n c l u d i n g Ob j e c t i v e D e s i g n S t a n d a r d s a n d S t r e a m l i n e d Pe r m i t t i n g f o r M u l t i -Fa m i l y R e s i d e n t i a l a n d Mi x e d -Us e S t r u c t u r e s ( A m e n d 2 0 2 0 -00 0 9 ) Th e P l a n n i n g C o m m i s s i o n re v i e w e d a n d re c o m m e n d e d a p p r o v a l o f t h e V i l l a g e a n d Ba r r i o M a s t e r P l a n a r e a O b j e c t i v e D e s i g n st a n d a r d s o n J u l y 1 9 , 2 0 2 3 . T h e C i t y C o u n c i l ap p r o v e d t h e s t a n d a r d s o n A u g u s t 2 9 , 2 0 2 3 . Th i s i t e m i s co m p l e t e a n d re m o v e d in t h e F i s c a l Y e a r 20 2 4- 2 5 Wo r k P r o g r a m . Re c e i v e p r e s e n t a t i o n a n d m a k e re c o m m e n d a t i o n o n G e n e r a l P l a n Th e P l a n n i n g C o m m i s s i o n r e v i e w e d a n d m a d e a r e c o m m e n d a t i o n o n t h i s G e n e r a l P l a n Th i s i t e m i s co m p l e t e a n d re m o v e d in t h e F i s c a l Y e a r May 21, 2024 Item #4 Page 5 of 15 GO A L / T A S K ST A T U S CO M M E N T S / R E C O M M E N D AT I O N Am e n d m e n t , R e z o n e , a n d E n v i r o n m e n t a l Im p a c t R e p o r t f o r H o u s i n g E l e m e n t P r o g r a m 1. 1 : P r o v i d e A d e q u a t e S i t e s t o A c c o m m o d a t e th e R e g i o n a l H o u s i n g N e e d s A s s e s s m e n t . T h i s ef f o r t i n c l u d e s a n u p d a t e t o t h e S a f e t y El e m e n t . Am e n d m e n t o n O c t . 18 , 2 0 2 3 . O n J a n . 30 , 20 2 4 t h e C i t y C o u n c i l r e v i e w e d a n d a p p r o v e d th e G e n e r a l P l a n A m e n d m e n t , R e z o n e , a n d ce r t i f i e d t h e E n v i r o n m e n t a l I m p a c t R e p o r t . 20 2 4-25 Wo r k P r o g r a m . Re v i e w a n d a c t o n p e r m i t s r e q u e s t e d f o r c i t y ca p i t a l im p r o v e m e n t p r o j e c t s . M a j o r p r o j e c t s ex p e c t e d t o b e c o n s i d e r e d b y t h e c o m m i s s i o n in c l u d e : o Be a c h A c c e s s R e p a i r s P u b l i c Wo r k s P r o j e c t o Te r r a m a r W a t e r a n d S e w e r Im p r o v e m e n t s Be a c h A c c e s s R e p a i r s w a s a p p r o v e d b y t h e Pl a n n i n g C o m m i s s i o n o n J u l y 1 9 , 2 0 2 3 a n d t h e Wa t e r a n d S e w e r I m p r o v e m e n t s w e r e ap p r o v e d by t h e P l a n n i n g C o m m i s s i o n on Se p t e m b e r 9 , 2 0 2 3 . Th i s i t e m i s co m p l e t e a n d re m o v e d in t h e F i s c a l Y e a r 20 2 4- 2 5 Wo r k P r o g r a m . Th e up d a t e d w o r k p r o g r a m w i l l in c l u d e S p e c i a l P r o j e c t s an t i c i p a t e d . Re v i e w a n d a c t o n p e r m i t s r e q u e s t e d f o r pr i v a t e d e v e l o p m e n t p r o j e c t s . M a j o r p r o j e c t s ex p e c t e d t o b e c o n s i d e r e d b y t h e c o m m i s s i o n in c l u d e : o Ne w a g e C a r l s b a d L u x u r y R e s o r t o Ho p e A p a r t m e n t s o Le g o l a n d P l a n A m e n d m e n t o No r t h C o u n t y P l a z a M i x e d U s e Ho p e A p a r t m e n t s w a s ap p r o v e d b y t h e Pl a n n i n g C o m m i s s i o n o n J u n e 2 1 , 2 0 2 3 , a n d th e C i t y C o u n c i l o n S e p t e m b e r 1 2 , 2 0 2 3 . Th e re m a i n i n g th r e e p r o j e c t s h a v e n o t h a d en o u g h a c t i v i t y fr o m t h e a p p l i c a n t s to m o v e fo r w a r d f o r d e c i s i o n . D e p e n d i n g u p o n w h e n th e y a r e r e s u b m i t t e d , a n d e n v i r o n m e n t a l re v i e w c o m p l e t e d , a l l t h r e e m a y b e p r o c e s s e d in F Y 2 0 2 4- 2 5 . A p p l i c a t i o n s w i l l b e p l a c e d o n th e a g e n d a w h e n t h e y a r e s u b m i t t e d a n d th r o u g h t h e r e v i e w c y c l e s a s o u t l i n e d i n t h e Pe r m i t a n d S e r v i c e D e l i v e r y P r o c e s s G u i d e . Th e re m a i n i n g pr o j e c t s a r e in c l u d e d , a l o n g w i t h n e w pr o j e c t s , in t h e F i s c a l Y e a r 20 2 4- 2 5 Wo r k P r o g r a m . Th e P l a n n i n g D i v i s i o n w i l l w o r k w i t h t h e Pl a n n i n g C o m m i s s i o n t o m e e t o n e t o t w o ti m e s e a c h m o n t h f o r e f f i c i e n t a n d pr o d u c t i v e m e e t i n g s Th e P l a n n i n g C o m m i s s i o n i s e x p e c t e d t o h a v e me t 1 5 t i m e s d u r i n g t h e c u r r e n t fi s c a l y e a r . Ap p r o x i m a t e l y 1. 2 5 m e e t i n g s p e r m o n t h . S t a f f wi l l c o n t i n u e t o ba l a n c e th e w o r k f o r cu s t o m e r s o f t h e c i t y al o n g w i t h h a v i n g Th i s i t e m i s r e t a i n e d i n t h e Fi s c a l Y e a r 2 0 2 4- 2 5 Wo r k Pr o g r a m . May 21, 2024 Item #4 Page 6 of 15 GO A L / T A S K ST A T U S CO M M E N T S / R E C O M M E N D AT I O N ef f i c i e n t m e e t i n g s . Im p l e m e n t n e w P l a n n i n g C o m m i s s i o n S t a f f Re p o r t T e m p l a t e , r e -ev a l u a t e a f t e r s i x mo n t h s o f u s e Th e r e h a v e b e e n n o c o m m e n t s o r c o m p l a i n t s on t h e n e w s t a f f r e p o r t t e m p l a t e . S t a f f i s o p e n to c o n t i n u o u s f e e d b a c k o n o p e r a t i o n s a n d w i l l re v i e w a n d c o n s i d e r c h a n g e s a s n e e d e d . Th i s i t e m i s b e i n g r e m o v e d fr o m t h e F i s c a l Y e a r 2 0 2 4 -25 Wo r k P r o g r a m , s t a f f w i l l co n t i n u e t o m a k e c h a n g e s a s ne e d e d t o t h e t e m p l a t e s . Re c e i v e U p d a t e s o n N e w S t a t e L a w s a n d C i t y Co u n c i l Ac t i o n s a p p l i c a b l e t o t h e C o m m i s s i o n Th e l a w s i m p l e m e n t e d o n J a n . 1, 2 0 2 4 w e r e mo r e l i m i t e d t h a n h a s b e e n s e e n i n r e c e n t ye a r s . S t a f f h a s u p d a t e d t h e a p p l i c a b l e In f o r m a t i o n a l B u l l e t i n s t h a t a r e a v a i l a b l e o n th e C o m m u n i t y D e v e l o p m e n t w e b s i t e . Du r i n g C i t y P l a n n e r r e p o r t s , i t e m s a n d a c t i o n s of t h e C i t y C o u n c i l t o t h e P l a n n i n g Co m m i s s i o n . Th i s i t e m i s r e t a i n e d i n t h e Fi s c a l Y e a r 2 0 2 4- 2 5 Wo r k Pr o g r a m fo r r e p o r t i n g o n ne w ap p l i c a b l e s t a t e l a w s . Ho l d a P l a n n i n g C o m m i s s i o n W o r k s h o p t h a t co u l d b e c o m b i n e d w i t h u p d a t e s t o S t a t e La w s o r o t h e r t o p i c s a s r e q u e s t e d b y t h e Pl a n n i n g C o m m i s s i o n Ba s e d o n f e e d b a c k f r o m t h e P l a n n i n g C o m m i s s i o n , t h i s i t e m i s b e i n g r e m o v e d fr o m t h e Fi s c a l Y e a r 2 0 2 4- 2 5 Wo r k P r o g r a m . A t t h e C o m m i s s i o n ’ s r e q u e s t , it e m s c o u l d b e a d d e d t o t h e a g e n d a f o r d i s c u s s i o n an d c o n s i d e r a t i o n . Me m b e r s o f t h e P l a n n i n g Co m m i s s i o n se r v e on t h e f o l l o w i n g c o m m i t t e e s : o De s i g n R e v i e w C o m m i t t e e f o r th e V i l l a g e & B a r r i o M a s t e r P l a n Ob j e c t i v e D e s i g n S t a n d a r d s o Co m m u n i t y D e v e l o p m e n t B l o c k Gr a n t (C D B G ) A d v i s o r y Co m m i t t e e o Ag r i c u l t u r a l C o n v e r s i o n Mi t i g a t i o n F e e A d v i s o r y Co m m i t t e e o Hi s t o r i c P r e s e r v a t i o n C o m m i s s i o n Ex -Of f i c i o M e m b e r Me m b e r s o f t h e C o m m i s s i o n s e r v e d a c t i v e l y on a l l o f t h e a p p l i c a b l e c o m m i t t e e s th r o u g h o u t t h e r e p o r t i n g t e r m . Th e De s i g n Re v i e w C o m m i t t e e f o r t h e V i l l a g e & B a r r i o Ma s t e r P l a n O b j e c t i v e D e s i g n S t a n d a r d s co n c l u d e d w o r k . Th i s i t e m i s r e t a i n e d i n t h e Fi s c a l Y e a r 2 0 2 3 -24 W o r k Pr o g r a m w i t h t h e r e m o v a l o f th e c o m m i t t e e fo r t h e De s i g n R e v i e w C o m m i t t e e fo r t h e Vi l l a g e a n d B a r r i o th a t co n c l u d e d i t s w o r k . May 21, 2024 Item #4 Page 7 of 15 GO A L / T A S K ST A T U S CO M M E N T S / R E C O M M E N D AT I O N Ot h e r a c c o m p l i s h m e n t s Th e P l a n n i n g C o m m i s s i o n a p p r o v e d s e v e r a l it e m s du r i n g t h e F i s c a l Y e a r t h a t w e r e n o t o n th e w o r k p r o g r a m , i n c l u d i n g t h e - Ea s t t o W e s t C o r r i d o r P r o j e c t - EC R J a c k s p a r / S u n n y C r e e k - Ca r l s b a d B o u l e v a r d R e s t r i p i n g P r o j e c t - Le g o l a n d Pr o j e c t 2 0 2 5 - Ca r l s b a d b y t h e S e a S u m m e r h o u s e N/ A May 21, 2024 Item #4 Page 8 of 15 Attachment B City of Carlsbad Planning Commission Work Plan Fiscal Year 2024-25 I.Mission Statement The Planning Commission holds regularly scheduled public hearings to consider land use matters, such as the general plan, local coastal program, growth management program, specific plans, master plans, amendments to the zoning ordinance, zone changes, special studies, and discretionary development permits for public and private projects. For some actions, the Planning Commission acts in an advisory role and provides a recommendation to the City Council. In many cases the City Council has delegated to the Planning Commission the authority to take a final action on the item subject to appeal to the City Council. Prior to an item being considered by the Planning Commission the Planning Division staff complete its review of a proposed project for compliance with all applicable plans, policies, and laws and provides a written recommendation. Planning Commissioners also serve on special committees or task forces as requested by the City Council. II. Composition The Planning Commission consists of seven members appointed by the City Council to a four- year term. There are also three ex officio members who shall be the City Planner, Assistant City Attorney, and City Engineer. III.FY 2024-25 Goals & Tasks The City of Carlsbad Planning Commission has selected to focus on the following goals and tasks; covering the period from July 1, 2024 through June 30, 2025. The tasks are divided into the categories of Advance Planning & Special Projects, Current Planning Projects, and Training/City Representation: Advance Planning & Special Projects •Climate Action Plan Update (Public Works Project) •Village, Barrio, and Beach Area Parking Management Plan Update and Village and Barrio Master Plan Amendment •Review and act on permits requested for city capital improvement projects. Major projects expected to be considered by the commission include: o Avenida Encinas Coastal Rail Trail o El Camino Real (Arenal to La Costa) May 21, 2024 Item #4 Page 9 of 15 o Terramar Area Roadway Improvements o Tamarack Maintenance Yard Current Planning Projects •Review and act on permits requested for private development projects. Major projects expected to be considered by the commission include: o Carlsbad Village Mixed Use o Newage Carlsbad Luxury Resort o Legoland Plan Amendment o North County Plaza Mixed Use Training and City Operations •The Planning Division will work with the Planning Commission to meet one to two times each month for efficient and productive meetings •Review state laws and options related to Professional Care Facilities, the Regional Housing Needs Allocation, and Inclusionary Housing Ordinance for recommendations to the City Council •Have one or two members attend the League of Cities California Conference Receive Updates on New State Laws and City Council Actions applicable to the commission •Members of the Planning Commission serve on the following committees: o Agricultural Conversion Mitigation Fee Advisory Committee o Historic Preservation Commission Ex-Officio Member May 21, 2024 Item #4 Page 10 of 15 RESOLUTION NO. 2024-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-2024 HISTORIC PRESERVATION COMMISSION WORK PLAN ANNUAL REPORT AND APPROVING THE FISCAL YEAR 2024-2025 HISTORIC PRESERVATION COMMISSION WORK PLAN WHEREAS, the City Council of the City of Carlsbad, California has determined through requirements in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, the CMC Section 2.42.040 delineates the functions of the Historic Preservation Commission; and WHEREAS, on March 11, 2024, the Historic Preservation Commission considered a report of the items accomplished in the prior year and their work plan for Fiscal Year 2024-25; and WHEREAS, after receiving a staff presentation and commissioner discussion, the Historic Preservation Commission voted to recommend that the City Council approve the Fiscal Year 2024-25 Planning Commission Work Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That the City Council accepts the Fiscal Year 2023-24 Historic Preservation Commission Work Plan Annual Report, attached hereto as Attachment A. 3.That the City Council approves the Fiscal Year 2024-25 Historic Preservation Commission Work Plan, attached hereto as Attachment B. Exhibit 2 May 21, 2024 Item #4 Page 11 of 15 May 21, 2024 Item #4 Page 12 of 15 Attachment A City of Carlsbad Historic Preservation Commission Fiscal Year 2023-24 Work Plan Accomplishments The Historic Preservation Commission holds regularly scheduled meetings and advises the City Council and Planning Commission on the identification, protection, retention and preservation of historic areas and sites within the city. The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. This document reports on the actions the Historic Preservation Commission took to implement the Fiscal Year 2023-24 Wok Plan. Historic Preservation Commission's Accomplishments for Fiscal Year 2023-24 In terms of accomplishments, this past year the Historic Preservation Commission’s accomplishments are the following: 1. The Commission has held four regularly scheduled meetings over the past year (2023 calendar year). One meeting was adjourned due to a lack of quorum. 2. A subcommittee was formed to update the Historic Preservation Commission website. The subcommittee initiated its work and convened on one occasion. 3. Explored ways of sharing information about historic site recognition. 4. Continued to educate the community about its history through support of school curriculum. 5. Approved the nomination of a Heritage Tree designation at 4970 Cindy Avenue to the Heritage Tree program. (The City Council is the final decision-making body to approve the tree designation.) 6. Adopted a uniform plaque program to commemorate historic resources in the city. (The City Council is the final decision-making body to approve the program guidelines and criteria.) 7. Adopted a work program schedule to research, evaluate, and consider additional historic benefits and incentives to increase participation in historic preservation. May 21, 2024 Item #4 Page 13 of 15 Attachment B City of Carlsbad Historic Preservation Commission Fiscal Year 2024-25 Work Plan I. Mission Statement The mission of the Historic Preservation Commission shall be to advise the City Council, Planning Commission, and Housing Commission in all matters relating to the identification, protection, retention and preservation of historic resources in the City of Carlsbad and inform the public of all matters pertaining to the preservation of historic resources within the guidelines and codes that govern the Commission. II. Work Plan Purpose The Historic Preservation Commission developed this Work Plan during their meetings on March 11, 2024. The Work Plan and complementary actions are intended to guide the Commission and city staff work efforts over the next fiscal year. The document allows the Commission, the City Council, and public to receive an update on projects that the Commission is undertaking (based on City Council direction) and allows the City Council to review projects or programs they may want to proceed with. In addition to the Work Plan items, the Commission and city staff concurrently dedicates significant time and resources to projects not on the Work Plan. III.Historic Preservation Commission's Work Plan for Fiscal Year 2024-2025 The following is to be included in the Fiscal Year 2024-2025 Work Plan. 1.Update the Historic Preservation Commission website. 2.Create/update a brochure for Historical Plaque Program buildings and structures, including but not limited to the use of technologies (e.g. city website and QR codes for landmark wayfinding. 3.Review the ongoing staff efforts to ensure the Mills Act is providing opportunities to advance preservation of historic properties. 4.Implement a uniform plaque program to commemorate the history of resources in the city. There are four resources listed in the Carlsbad Historic Resource Register that do not have plaques. Work with property owners to solicit interest and identify a funding source. May 21, 2024 Item #4 Page 14 of 15 5.Continue to educate the community about its history through support of school curriculum; 3rd grade historic art program. 6.Help create an oral history collection project in cooperation with Library’s Carlsbad History Collection through recorded interviews of local long-time residents and through creating brief biographies about the city’s past mayors to accompany photos in Council Chambers. 7.Develop recommendations to the City Council on historic preservation benefits and incentives (i.e., expanded use, development standards flexibility, preservation easements, official recognition and awards). 8.Further, the Commission shall study and report to the City Council upon any matter referred to it by the City Council and furnish any special information, reports or materials which the City Council may request. IV. Items “On-Deck” or Set-Aside for Future Year Work Plan(s) The following is NOT to be included in the FY 2024-25 Work Plan; however, may be initiated during the course of the fiscal year and/or included in the work plans of future years. 9.Analyze the steps required to obtain Certified Local Government Status and provide a recommendation to the City Council. •Prepare and submit a Certified Local Government grant application to the State Office of Historic Preservation. 10.Foster partnership with the Carlsbad Historical Society and provide oversight for the ongoing effort to preserve the Magee House (i.e., Carlsbad Historical Society Museum). May 21, 2024 Item #4 Page 15 of 15