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Home My WebLink About2024-05-09; Housing Commission; ; January 2023 – June 2024 Housing Commission Work Plan Report and Fiscal Year 2024-25 Housing Commission Work Plan Meeting Date: May 9, 2024 To: Housing Commission From: Christian Gutierrez, Housing Services Manager Staff Contact: Christian Gutierrez, Housing Services Manager christian.gutierrez@carlsbadca.gov, 442-339-2299 Subject: January 2023 – June 2024 Housing Commission Work Plan Report and Fiscal Year 2024-25 Housing Commission Work Plan Recommended Action Adopt a resolution recommending that the City Council approve the January 2023 – June 2024 Housing Commission Work Plan Report and the FY 2024-25 Housing Commission Work Plan. Executive Summary City Council Policy No. 90 outlines the policies for administration, requiring an Annual Report that shall be reviewed by the Housing Commission. Additionally, Carlsbad Municipal Code Section 2.15.020 (C) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken and to provide a subsequent report of its accomplishments. Attached for the Housing Commission’s review and consideration is a report of the January 2023 – June 2024 Work Plan accomplishments and the FY 2024-25 Housing Commission Work Plan. Discussion The Housing Commission was established to advise and make recommendations to the Community Development Commission (the governing body of the Carlsbad Housing Authority) and/or the City Council on issues related to affordable housing. The items covered within this report include the January 2023 – June 2024 Housing Commission Work Plan Report, as well as a recommendation for a new FY 2024-25 Work Plan. January 2023 – June 2024 Housing Commission Work Plan Report and FY 2024-25 Housing Commission Work Plan In 2018, the City Council revised the CMC to create uniform policies and procedures related to boards and commissions, including a requirement for annual work plans. The purpose of the Work Plan is to encourage increased dialogue between the Commission and the City Council. It is also intended to ensure that the Commission is working in line with the priorities of the City Council. May 9, 2024 Item #2 Page 1 of 7 On Feb. 7, 2023, the City Council approved the January 2023 – June 2024 Housing Commission Work Plan. In carrying out its duties under the Municipal Code and consistent with the Work Plan, the Housing Commission met a total of 12 times during the 18-month period. The attached report outlines the status of January 2023 – June 2024 Work Plan tasks as Exhibit 1, Attachment A. The Work Plan was for a period of 18 months in order to sync future plans with the fiscal year. Several tasks in the January 2023 – June 2024 Work Plan are still in process or are recurring or ongoing in nature. Staff suggests it is appropriate to carry such tasks forward to the FY 2024-25 Work Plan. One-time tasks that were completed in January 2023 – June 2024 have been removed from the Work Plan for FY 2024-25. The Housing Commission provided feedback on a draft work plan to staff in April 2024. That feedback has been incorporated into the FY 2024-25 Housing Commission Work Plan provided as Exhibit 1, Attachment B. Next Steps After the Commission's review and acceptance, the January 2023 – June 2024 Housing Commission Work Plan Report and the FY 2024-25 Housing Commission Work Plan will be forwarded to the City Council for their review and approval. Fiscal Analysis There is no direct fiscal impact associated with approving the annual report and work plan. Activities in the work plan will be carried out with existing staff resources. Environmental Evaluation (CEQA) Pursuant to Public Resources Code Section 21065, this action does not constitute a “project” within the meaning of the California Environmental Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification and Outreach This item was noticed in accordance with the Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date. Exhibit 1. Housing Commission resolution May 9, 2024 Item #2 Page 2 of 7 May 9, 2024 Item #2 Page 3 of 7 I.Mission Statement The mission of the Housing Commission is to promote housing security and affordability for all segments of our community, including lower income families and people with special housing and supportive service needs. II.Composition The Housing Commission consists of five members who are appointed by the Mayor and confirmed by the City Council. Members shall serve four-year terms. III.2023-24 Goals & Tasks Below is the status of the January 2023 – June 2024 Housing Commission goals and tasks: GOAL/TASK STATUS COMMENTS/RECOMMENDATION Goal 1: Support and advise the City Council regarding efforts to address affordable housing. a.As needed throughout the year, perform the functions of the Housing Commission consistent with Carlsbad Municipal Code Section 2.40.060, including responsibilities for the Carlsbad Public Housing Authority (PHA). The Housing Commission met twelve times from Jan. 2023-June 2024 to consider a range of items within the scope of their function, including review, input and recommendations on: •The Homeless Response Plan Update and Homelessness Action Plan Funding Plan •Amendments to the Housing Choice Voucher Administrative Plan In addition, the Housing Commission received various informational reports and updates on housing and homelessness-related matters. The Housing Commission will continue to carry out their functions in FY 2024- 2025, consistent with the Carlsbad Municipal Code. b.Review and recommend for approval to City Council the Public Housing Agency Annual Plan for year 2023-24. On Jan. 12, 2023, the Housing Commission recommended approval of the PHA Annual Plan to the City Council. The task is complete. The City Council adopted the Annual PHA Plan on Feb. 7, 2023. Recommend this as a recurring task for the next Work Plan. c.Examine housing policy questions as may be referred by the City Council. No housing policy questions were referred during the period. This is included in the new Work Plan. Attachment A May 9, 2024 Item #2 Page 4 of 7 GOAL/TASK STATUS COMMENTS/RECOMMENDATION Goal 2: Support and advise the City Council regarding efforts to address homelessness. a. Receive a report on the Homelessness Response Plan Update and provide recommendations for prioritization of actions, if warranted. This item was a part of the Homelessness Response Plan Update conducted Oct. 12, 2023. Received the report. Recommend this as a recurring task for the next Work Plan. Goal 3: Improve understanding of housing programs, policies and laws. a. Receive legislative update offered or arranged by the City of Carlsbad. The Housing Commission received a presentation regarding the city’s legislative update on May 9, 2024. This task is complete for 2023-24. Recommend this as a recurring task for the next Work Plan. b. Receive update on Housing Element progress and affordable housing sites, and inclusionary housing alternative compliance. The Housing Commission received a presentation regarding the Housing Element sites on Dec. 14, 2023. This task is complete for 2023-24. Recommend a presentation on annual Housing Element performance as a recurring task for the next Work Plan. c. Participate in best practices session on addressing rental and homeownership affordable housing needs and homelessness. The Housing Commission received informational reports and presentations and that improved understanding of housing and homelessness related activity, policies and laws throughout the period. This task is complete for 2023-24. Recommend this as a recurring task for the next Work Plan. d. Examine ways to reduce barriers to accessing affordable housing. Recommend this as a task for the next Work Plan. e. Examine smoke free requirements for city assisted affordable housing. The Housing Commission received a presentation regarding the education and enforcement options of a potential smoke free multifamily housing ordinance on Feb. 8, 2024. Housing Commission received the report and provided feedback to staff. The City Council is considering Ordinance language on June 11, 2024. May 9, 2024 Item #2 Page 5 of 7 GOAL/TASK STATUS COMMENTS/RECOMMENDATION Goal 4: Housing Trust Fund a.Review and provide input on requests for funding from the Housing Trust Fund. The Housing Commission received a presentation regarding the consideration of a loan ($1,470,621) commitment to Catholic Charities for the potential expansion of La Posada. This task is complete for 2023-24. Recommend this as a recurring task for the next Work Plan. Goal 5: Facilitate communication with the City Council and the broader Carlsbad community regarding matters which fall within the Commission's functions. a.Prepare an annual work plan and present to City Council for approval. The 2023-2024 Work Plan was approved by the Housing Commission and approved by the City Council on Feb. 7, 2023. This task is complete for 2023-24. Recommend this as a recurring task for the next Work Plan. b.Report to City Council and public on annual work plan accomplishments. The 2022 Work Plan Annual Report was approved by the Housing Commission and approved by the City Council on Feb. 7, 2023. This task is complete for 2023-24. Recommend this as a recurring task for the next Work Plan. c.Provide an annual report to the City Council on the status and progress of affordable housing and homelessness programs. The City Council received an annual report for the Housing Trust Fund on Feb. 6, 2024. Additionally, the City Council was presented with quarterly updates in 2023 on the city’s progress on reducing homelessness. This task is complete for 2023-24. Recommend this as a recurring task for the next Work Plan. d.Promote efforts to maximize public participation in city-organized information forums, workshops and public hearings related to goals above. The city utilizes various tools to inform and communicate with the public on city- sponsored activities including print publications (such as direct mailers, bill inserts and newspaper notices, city website notifications, subscription lists, social media channels, media releases and stakeholder surveys.) One or more of these methods were used in notifying the public about items related to the goals above. This task is complete for 2023-24. May 9, 2024 Item #2 Page 6 of 7 I.Mission Statement The mission of the Housing Commission is to promote housing security and affordability for all segments of our community, including lower income families and people with special housing and supportive service needs. II.Composition The Housing Commission consists of five members who are appointed by the Mayor and confirmed by the City Council. Members shall serve four-year terms. III.July 2024 - June 2025 Goals & Tasks The Housing Commission will focus on the following goals and tasks: 1.Support and advise the City Council regarding efforts to address affordable housing. a.As needed throughout this time frame, perform the functions of the Housing Commission consistent with Carlsbad Municipal Code Section 2.40.060, including responsibilities for the Carlsbad Public Housing Authority. b.Review and recommend for approval to City Council the Public Housing Agency Plan. c.Examine housing policy questions as may be referred by the City Council and examine Housing Policy as suggested by the Housing Commission. d.Receive an annual report on the status of affordable housing projects. 2.Support and advise the City Council regarding efforts to address homelessness. a.Receive a report on the Homelessness Action Plan and provide recommendations for prioritization of actions or funding, if necessary. b.Receive a report on efforts to reduce veteran homelessness. 3.Improve understanding of housing programs, policies and laws. a.Receive legislative update offered or arranged by the City of Carlsbad. b.Receive update on Housing Element progress, and inclusionary housing alternative compliance. c.Participate in any best practices sessions on addressing affordable housing needs and homelessness. d.Examine ways to reduce barriers to accessing affordable housing. 4.Support and advise the City Council regarding the use of Housing Trust Fund and Community Development Block Grant funds. a.Receive an annual report on the Housing Trust Fund. b.Review and provide input on requests for funding from the Housing Trust Fund. c.Review and provide input on requests for Community Development Block Grant funding. d.Review and provide input on the Community Development Block Grant Consolidated Plan. 5.Facilitate communication with the City Council and the broader Carlsbad community regarding matters which fall within the Commission's functions. a.Prepare an annual Work Plan and present to City Council for approval. b.Report to City Council and public on annual Work Plan accomplishments. Attachment B May 9, 2024 Item #2 Page 7 of 7 •FY 2024-25 Housing Commission Work Plan •January 2023-June 24 Housing Commission Work Plan Report Christian Gutierrez, Housing Services Manager Housing & Homeless Services May 9, 2024 TODAY’S PRESENTATION •Overview/Background •Jan 23 – June 24 Housing Commission Work Plan Report •FY 2024 - 2025 Housing Commission Work Plan •Staff recommendation Overview/Background •Carlsbad Municipal Code requires commissions to have annual work plans and report on accomplishments •Jan 2023 – June 2024 Work Plan Annual Report (Attachment A) •Draft FY 2024-25 Work Plan (Attachment B) Jan 2023 - June 2024 Housing Commission Work Plan Report •5 Goals, 14 Tasks •Housing Commission met 7 times in 2023 & •5 times in 2024 •A number of tasks accomplished January 2023 - June 2024 Housing Commission Work Plan Report •Catholic Charities funding commitment review •2023 PHA Annual Plan submitted to HUD •Amendments to Housing Choice Voucher administrative plan •Provided feedback on education and enforcement options of a potential smoke free multifamily housing ordinance FY 2024-25 Housing Commission Work Plan: Tasks •Carry forward recurring tasks including: Carry out commission functions Examine Housing policy questions Review funding requests Legislative advocacy •Removed completed one-time tasks Next Steps •Present the Jan 2023 – June 2024 Work Plan report and the FY 2024-25 Work Plan to City Council for approval •Implement FY 2024 – 25 Work Plan Staff Recommendation: •Approval of the resolution recommending City Council approval of the Jan 2023- June 2024 Work Plan report and FY 2024-2025 Work Plan