HomeMy WebLinkAbout2024-06-18; Municipal Water District; Resolution 1740RESOLUTION NO. 1740
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT OF THE CITY OF CARLSBAD, CALIFORNIA,
ADOPTING THE WATER DISTRICT'S FINAL OPERATING BUDGET, STRATEGIC
DIGITAL TRANSFORMATION INVESTMENT PROGRAM AND CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2024-25 AND ESTABLISHING
CONTROLS ON CHANGES IN APPROPRIATIONS FOR BUDGET FUNDS
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District of the City of
Carlsbad, California, has reviewed the proposed final Operating Budget, Strategic Digital
Transformation Investment Program and Capital Improvement Program for Fiscal Year (FY) 2024-25
and has held such public hearings as are necessary prior to the adoption of the final budgets.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Municipal Water
District of the City of Carlsbad, California, as follows:
1.That the above recitations are true and correct.
2.That certain documents now on file in the Office of the City Clerk of the City of Carlsbad,
entitled "Fiscal Year 2024-25 Preliminary Operating Budget, Strategic Digital
Transformation Investment Program and Capital Improvement Program" presented at
the Joint Special Meeting on May 21, 2024 as Exhibit 6 to Item No. 7, as amended, if
necessary, in accordance with Attachments A and B to this Exhibit 2 are adopted as the
final Operating Budget, Strategic Digital Transformation Investment Program and
Capital Improvement Program for the Carlsbad Municipal Water District for FY 2024-25
along with the program options and adjustments, if any, determined by the Board of
Directors as set forth in the minutes of this Joint Special Meeting on June 18, 2024.
3.That the amounts reflected as estimated revenues for FY 2024-25 as shown in
Attachment A are adopted as the budgeted revenues for FY 2024-25.
4.That the amounts designated as FY 2024-25 Budgets in Attachments A and B to this
Exhibit 2 and the City of Carlsbad's estimated share of the FY 2024-25 Operating and
Capital Budget of Encina Wastewater Authority attributable to the Carlsbad Water
Recycling Facility as presented in Attachment C to this Exhibit 2 are appropriated to the
fund for which they are designated, either operating or capital improvement, and such
appropriation shall not be increased except as provided in this resolution.
Exhibit 2
June 18, 2024 Item #11 Page 53 of 625
5.That total appropriations may only be increased or decreased by the Board of Directors
by passage of a resolution amending the budget except as provided in this resolution.
6.That the following controls are placed on the use and transfer of budget funds:
A.No expenditure of funds shall be authorized unless sufficient funds have been
appropriated by the Board of Directors or Executive Manager as described below.
i.The Executive Manager may authorize all transfers of funds from account to
account within the same fund.
ii.The Executive Manager may authorize budget adjustments involving offsetting
revenues and expenditures; the Executive Manager may authorize increases in
an appropriation for a specific purpose where the appropriation is offset by
unbudgeted revenue designated for the specific purpose.
iii.The Executive Manager may authorize increases in purchased water
appropriations in an amount equal to the same percent that water sales exceed
the amount of the original revenue estimate.
iv.The Executive Manager may authorize budget adjustments to increase the
appropriation for unforeseen legal expenses and liabilities.
v.The Executive Manager may delegate the authority given to the Executive
Manager under this resolution.
B.The Board of Directors must authorize any increase in the number of authorized
permanent personnel positions chargeable to the water and recycled water
enterprise funds above the level identified in the final Budget. The Executive
Manager may authorize the hiring of temporary or part time staff chargeable to the
water and recycle water enterprise funds as necessary within the limits imposed by
the controls listed above.
7.That all appropriations for outstanding encumbrances as of June 30, 2024 are continued
into FY 2024-25 for such contracts and obligations.
8.That interest earned on grants may be appropriated during the year for the purpose for
which the grant was received.
9.That all appropriations for Capital Improvement Projects remaining unexpended at
June 30, 2024, are appropriated to FY 2024-25 in their respective project budgets.
June 18, 2024 Item #11 Page 54 of 625
10.That all appropriations in the Strategic Digital Transformation Investment Program
remaining unexpended at June 30, 2024, are appropriated to FY 2024-25 in their
respective project budgets.
11.That all appropriations in the Operating Budget remaining unexpended at June 30, 2024
related to grant awards received or expected for projects that are continuing into the
next fiscal year are appropriated to FY 2024-25.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Board of Directors of the
Carlsbad Municipal Water District, the C_ity Council of the City of Carlsbad, the Board of Directors of the
Carlsbad Public Financing Authority, the Community Development Commission, and the City Council as
Successor Agency to the Carlsbad Redevelopment Agency held on the 18th day of June, 2024, by the
following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
SHERRY FRE SINGER, Seer tary
(SEAL)
June 18, 2024 Item #11 Page 55 of 625
Attachment A
CARLSBAD MUNICIPAL WATER DISTRICT CAPITAL IMPROVEMENT PROJECTS
PRIOR YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6-15
YEARS 2024-25 2025-26 2026-27 2027-28 2028-29 2030-39
BEGINNING FUND BALANCE N/A (14,978,642) 59,182 59,182 59,182 59,182 59,182
REVENUES
Recycled Water Loans and Grants 15,387,825 - - - - -
Total Revenues N/A 15,387,825 - - - - -
CAPITAL PROJECTSCarlsbad Water Recycling Facility Improvements -$ 350,000 - - - - - Carlsbad Water Recycling Facility (Encina Capital Projects)- - - - - - -
C-Tank Access Road Repair and Electrical Improvements 50,000 - - - - - -
Total Project Expenditures 50,000 350,000 - - - - -
ENDING FUND BALANCE N/A 59,182 59,182 59,182 59,182 59,182 59,182
PRIOR YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6-15YEARS2024-25 2025-26 2026-27 2027-28 2028-29 2030-39
BEGINNING FUND BALANCE N/A 16,875,418 16,708,987 17,066,580 18,886,056 13,624,018 14,675,451
REVENUES
Transfer from Water Operating Fund 6,659,237 6,388,592 6,459,476 6,391,962 6,451,433 64,594,191
Total Revenues N/A 6,659,237 6,388,592 6,459,476 6,391,962 6,451,433 64,594,191
CAPITAL PROJECTSAbandon Potable Services (New Recycled Services)1,175,827$ - - - - - -
Carlsbad Boulevard Waterline Replacement at Terramar 4,730,002 - - - - - -
Carlsbad Municipal Water District Building and Site Improvements - 300,000 100,000 - - - -
Carlsbad Water Recycling Facility (Encina Capital Projects)599,943 - - - - - - Cathodic Protection Program 1,986,702 190,000 190,000 190,000 190,000 - 540,000 Crestview Drive Transmission Main 605,000 (605,000) - - - - -
El Camino Real Widening - Arenal Road to La Costa Avenue - - - - - - -
Fire Flow Capacity System Improvements 625,000 - - - - - -
Limited Access Pipeline Relocation Program 2,701,000 1,428,000 600,000 - - - - Maerkle Facility Improvements 3,591,201 200,000 - - - - - Maerkle Reservoir Solar Project 249,170 232,000 - - - - - Maerkle Reservoir Transmission Main 195,001 - 278,000 - 2,396,000 - -
Normally Closed Valve (Install Motorized Valve)1,966,000 - - - - - -
Orion Center 500,000 (321,333) - - - - -
Palomar Airport Waterline Realignment 2,333,000 - - - - - - Pressure Reducing Station Program 6,431,037 - - - 600,000 600,000 6,000,000 Rancho Carlsbad Groundwater Supply 200,000 (200,000) - - - - 1,000,000 Recycled Water Phase 3 - Reservoir 180,002 - - - - - -
Reservoir Repair and Maintenance Program 7,890,000 - - - - - 6,680,000
San Luis Rey Mission Basin Groundwater Supply - - - - - - -
Santa Fe II Inlet Pipeline 529,650 - - - - 350,000 2,020,000 Santa Fe II Reservoir Site Electrical Improvements 293,581 40,000 - - - - - SCADA Improvements 9,545,600 532,000 - - - - - Tri-Agency Water Transmission Pipeline Replacement 2,328,973 - 483,000 - 4,018,000 - 5,186,000
Valley and Magnolia Complete Streets 71,000 650,000 - - - - -
Water Infrastructure Condition Assessment Program 2,600,001 420,000 420,000 450,000 450,000 450,000 4,730,000
Water Loss Monitoring Program 167,088 - - - - - - Water System Rehabilitation and Replacement 16,058,372 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 40,970,000 Water Valve Repair/Replacement Program 8,819,999 960,000 960,000 1,000,000 1,000,000 1,000,000 10,760,000
Total Project Expenditures 76,373,150 6,825,667 6,031,000 4,640,000 11,654,000 5,400,000 77,886,000
ENDING FUND BALANCE N/A 16,708,987 17,066,580 18,886,056 13,624,018 14,675,451 1,383,642
PRIOR YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6-15
YEARS 2024-25 2025-26 2026-27 2027-28 2028-29 2030-39BEGINNING FUND BALANCE N/A 13,363,612 10,572,599 9,576,599 10,363,599 11,085,599 11,936,599
REVENUES
Transfer from Recycled Water Operating Fund - - 1,500,000 1,500,000 1,650,000 16,500,000
Total Revenues N/A - - 1,500,000 1,500,000 1,650,000 16,500,000
CAPITAL PROJECTS
C-Tank Access Road Repair and Electrical Improvements 250,000$ - - - - - -
Carlsbad Municipal Water District Building and Site Improvements - 120,000 40,000 - - - -
Carlsbad Water Recycling Facility (Encina Capital Projects)4,824,711 516,000 431,000 188,000 253,000 274,000 3,290,000
Carlsbad Water Recycling Facility Improvements - - - - - - -
Carlsbad Water Recycling Facility Irrigation and Landscape 35,000 - - - - - - Carlsbad Water Recycling Facility Roof Replacement 549,025 - - - - - - Cathodic Protection Program 100,000 100,000 - - - - - Orion Center 199,999 (192,987) - - - - -
Recycled Water Condition Assessment Program 800,001 - 50,000 50,000 50,000 50,000 590,000
Recycled Water Phase 3 - Reservoir 6,852,997 - - - - - -
Recycled Water Pipeline Replacement 350,000 350,000 350,000 350,000 350,000 350,000 5,060,000 Recycled Water Valve and Appurtenance Replacement Program 380,000 - 125,000 125,000 125,000 125,000 1,330,000 Transfer to Recycled Water Operating Fund - 1,500,000 - - - - -
Reservoir Condition Assessment and Repair Program 200,000 - - - - - -
SCADA Improvements 1,996,399 398,000 - - - - -
Total Project Expenditures 16,538,133 2,791,013 996,000 713,000 778,000 799,000 10,270,000
ENDING FUND BALANCE N/A 10,572,599 9,576,599 10,363,599 11,085,599 11,936,599 18,166,599
WATER REPLACEMENT - POTABLE
WATER REPLACEMENT - RECYCLED
WATER CONNECTION - RECYCLED
June 18, 2024 Item #11 Page 56 of 625
PRIOR YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6-15
YEARS 2024-25 2025-26 2026-27 2027-28 2028-29 2030-39
BEGINNING FUND BALANCE N/A 26,911,861 36,946,558 35,709,223 36,989,253 36,740,479 38,671,725
REVENUES
Developer Fees 1,826,697 2,975,665 1,880,029 1,600,226 1,931,246 17,179,087
Total Revenues N/A 1,826,697 2,975,665 1,880,029 1,600,226 1,931,246 17,179,087
CAPITAL PROJECTS
College Boulevard - Cannon Road To Badger Lane (375 Zone)278,383$ - 1,400,000 - - - - College Boulevard - Cannon Road To Badger Lane (490 Zone)312,600 - 1,400,000 - - - - Crestview Drive Transmission Main - 171,000 551,000 - - - -
Desalinated Water Flow Control Facility No. 5 11,569,601 (10,000,000) - - - - -
Hydroelectric Generation at Water Facilities 461,000 39,000 - - - - -
Limited Access Pipeline Relocation Program - 1,122,000 - - - - - Maerkle Reservoir Transmission Main - - 262,000 - 1,849,000 - - Palomar Airport Waterline Realignment - - - - - - - Poinsettia Lane - Cassia Road to Skimmer Court (Reimbursement Agreement 600,000 - - - - - -
Pressure Reducing Station Program - 600,000 600,000 600,000 - - -
Rancho Carlsbad Groundwater Supply 200,000 (200,000) - - - - 1,000,000
San Luis Rey Mission Basin Groundwater Supply 20,000 (20,000) - - - - 500,000 SCADA Improvements - 80,000 - - - - - Water Modeling 375,000 - - - - - -
Water System Rehabilitation and Replacement - - - - - - -
Total Project Expenditures 13,816,585 (8,208,000) 4,213,000 600,000 1,849,000 - 1,500,000
ENDING FUND BALANCE N/A 36,946,558 35,709,223 36,989,253 36,740,479 38,671,725 54,350,812
WATER CONNECTION - POTABLE
June 18, 2024 Item #11 Page 57 of 625
Attachment B
PUBLIC WORKS |
UTILITIES: POTABLE WATER OPERATIONS
Account: 5016310 Fund: Enterprise
ABOUT
To ensure safe, high-quality drinking water is available to Carlsbad Municipal Water District customers on-demand,
CMWD provides ongoing operation and maintenance of the following: nine storage reservoirs or tanks, 457 miles of
pipeline, 17 pressure zones, 71 pressure regulating stations, three pumping stations, approximately 14,300 valves,
4,500 fire hydrants and 29,500 potable meters. CMWD purchases potable water from its wholesale water provider,
San Diego County Water Authority, which includes desalinated water from the Carlsbad Desalination Plant. CMWD
implements a water asset management plan to minimize the total cost of owning and operating utility assets while
continuing to deliver high levels of service at acceptable levels of risk.
SERVICES
• Operate and maintain reservoirs, pressure regulating stations, pump stations, transmission and
distribution pipelines, valves, meters and other appurtenances
• Deliver reliable, safe drinking water and fire flow demand
• Comply with all water-related health, safety and environmental regulations including state and federal
drinking water standards for water quality sampling and reporting
• Implement effective water conservation and rebate programs, including public education, leak detection
studies, leak repair and compliance with conservation laws
• Work with other water agencies and the San Diego County Water Authority on regional water-related
projects and budgets
2021-22
Actual
2022-23
Actual
2023-24
Budget
2024-25
Budget
Personnel Services
Salaries & Wages 2,775,502$ 2,989,633$ 3,297,868$ 3,377,622$
Retirement Benefits 777,841 660,682 722,595 834,310
Health Insurance 539,133 571,740 603,202 498,021
Other Personnel Expenses (934,811) 388,232 159,114 195,972
Personnel Services Subtotal 3,157,665 4,610,287 4,782,779 4,905,925
Operating Expenses
Professional & Contract Services 7,250,138 7,541,456 9,205,538 9,416,330
Supplies & Materials 26,320,138 26,280,782 31,440,899 34,565,384
Repair & Maintenance 384,355 223,572 290,050 458,550
Interdepartmental Charges 2,964,704 3,160,653 3,765,584 3,475,547
Other Operating Expenses 4,222,292 5,213,523 5,271,353 5,333,055
Capital Outlay 16,957 64,415 3,600 3,600
Operating Expenses Subtotal 41,158,584 42,484,401 49,977,024 53,252,466
TOTAL EXPENDITURES 44,316,249$ 47,094,688$ 54,759,803$ 58,158,391$
Full Time Positions 30.55 30.95 31.05 31.15
Hourly/FTE Positions 0.20 0.00 0.00 0.00
June 18, 2024 Item #11 Page 58 of 625
RECENT ACCOMPLISHMENTS
• Completed construction of the Downtown and Terramar small diameter water pipeline replacement
project
• Completed the inventory of lead service lines to comply with EPA’s recent Lead and Copper Rule
regulations
• Protected the potable water supply by testing approximately 285 city backflow devices and conducting
158 cross-connection tests
• Completed the design to replace broken or malfunctioning valves at 20 operationally critical locations to
control flow and minimize disruption of service during shutdowns
• Substantially completed construction of the Palomar Airport water line replacement project
• Initiated the first phase of the Supervisory Control and Data Acquisition (SCADA) replacement project to
improve remote monitoring and control of critical water infrastructure
• Completed scheduled inspection of reservoirs to inform future maintenance and updated over 8,000
malfunctioning meter-data transmitters to improve efficiency and accuracy
GOALS
• Minimize costs to customers while continuing to provide high levels of service at acceptable risk and meet
all state and federal water quality standards for safe drinking water
• Optimize asset management by increasing the use of technology to improve and manage the
infrastructure system more efficiently and effectively
• Update the cost of services study to forecast financial needs and inform future rate adjustments
• Initiate an update of the 2020 Risk and Resilience Assessment as required by the Environmental
Protection Agency
• Update the 2020 Urban Water Management Plan per state regulations
• Implement new regulations for water use efficiency standards issued by the Department of Water
Resources and the State Water Resources Control Board
• Proactively conduct leak detection surveys to identify where pipeline repairs may be needed
• Update the 2019 Potable Water Master Plan to evaluate the water distribution system and inform
operational modifications for better system performance, reliability and redundancy and to identify
system capacity needs for future growth
• Complete construction of the Carlsbad Boulevard at Terramar water main line replacements
• Complete construction of pressure regulating stations at El Fuerte Street and at Melrose Drive and
Poinsettia Lane
• Stay within the industry benchmark for water main breaks of 3.4 to 19.4 breaks per 100 miles of pipeline,
or less, per the American Water Works Association
Performance Measure
FY 2023
Actual
FY 2024
Estimated
FY 2025
Projected Benchmark
Related Strategic
Plan Goal
Pipeline breaks per 100
miles of pipe 0.66 <3.4 <3.4 3.4-19.4 Quality of
Life & Safety
Percentage of annual
drinking water quality
standards met
100% 100% 100% 100% Quality of
Life & Safety
June 18, 2024 Item #11 Page 59 of 625
PUBLIC WORKS |
UTILITIES: RECYCLED WATER OPERATIONS
Account: 5026310 Fund: Enterprise
ABOUT
The Carlsbad Municipal Water District owns the Carlsbad Water Recycling Facility located next to the Encina
Wastewater Authority treatment plant. CMWD takes treated wastewater from that plant and further treats it to the
State of California Title 22 recycled water quality standards and then delivers this water to customers for irrigation and
certain industrial uses. This effort reduces the amount of wastewater that would normally be released by the
wastewater treatment plant into the ocean outfall, reduces dependence on imported drinking water, and provides
customers with a reliable local water supply for non-potable purposes. Recycled water is not subject to state water
conservation requirements. CMWD implements a recycled water asset management plan to minimize the total cost of
owning and operating utility assets while continuing to deliver high levels of service at acceptable levels of risk.
Delivery of this water includes the operation and maintenance of the recycled water system’s three storage tanks,
four pump stations, three pressure regulating stations, six pressure zones, approximately 97 miles of pipelines, 1,050
valves and 1,010 meters. CMWD’s cross-connection control and backflow program ensures a safe supply of drinking
water by preventing cross-contamination from the recycled system into the potable system, in accordance with
federal and state regulations. CMWD also purchases and delivers recycled water from the Vallecitos Water District’s
Meadowlark Water Reclamation Facility.
2021-22
Actual
2022-23
Actual
2023-24
Budget
2024-25
Budget
Personnel Services
Salaries & Wages 1,040,554$ 1,237,172$ 1,310,203$ 1,372,294$
Retirement Benefits 350,713 290,526 266,704 330,041
Health Insurance 143,591 156,081 176,778 176,276
Other Personnel Expenses 41,288 52,192 57,615 76,390
Personnel Services Subtotal 1,576,146 1,735,971 1,811,300 1,955,001
Operating Expenses
Professional & Contract Services 1,425,672 1,568,675 2,373,450 2,291,424
Supplies & Materials 2,361,161 2,802,075 3,023,586 3,071,606
Repair & Maintenance 19,524 53 22,743 27,743
Interdepartmental Charges 818,951 936,876 1,168,003 990,319
Other Operating Expenses 3,581,538 3,144,958 3,448,290 2,476,606
Capital Outlay - - 1,750 1,750
Operating Expenses Subtotal 8,206,846 8,452,637 10,037,822 8,859,448
TOTAL EXPENDITURES 9,782,992$ 10,188,608$ 11,849,122$ 10,814,449$
Full Time Positions 13.30 12.75 10.85 11.45
Hourly/FTE Positions 0.10 0.50 0.50 0.50
June 18, 2024 Item #11 Page 60 of 625
SERVICES
• Operate and maintain infrastructure, including the Carlsbad Water Recycling Facility, reservoirs, pressure
regulating stations, pump stations, pipelines, valves and meters
• Treat wastewater to meet State of California Title 22 recycled water requirements
• Deliver recycled water for irrigation and some industrial uses through the recycled water system
• Perform inspections on systems and backflows to prevent cross-connections and protect the potable
water system
• Convert irrigation sites from potable water to recycled water as service becomes available
RECENT ACCOMPLISHMENTS
• Received an award of $1 million in recycled water grants
• Performed inspections at all recycled water use sites to inform site operators of any modifications needed
to comply with guidelines for the safe use of recycled water
• Completed recycled tank inspections and cleaning to proactively maintain system assets on a regular 5-
year cycle
• Initiated the first phase of the SCADA system replacement project to improve remote monitoring and
control of critical recycled water infrastructure
• Initiated construction of the roof replacement project at the Carlsbad Water Recycling Facility to extend the
life of system facilities
GOALS
• Complete construction of a new 1.5-million-gallon Phase 3 recycled water tank, D-4
• Stay within the industry benchmark for water main breaks of 3.4 to 19.4 breaks per 100 miles of pipeline,
per the American Water Works Association, or less
• Update the cost of services study to forecast financial needs and inform future rate adjustments
• Maintain recycled water cost at or below 75% of potable water irrigation cost to encourage the use of
recycled water
Performance Measure
FY 2023
Actual
FY 2024
Estimated
FY 2025
Projected Benchmark
Related Strategic
Plan Goal
Pipeline breaks per 100
miles of pipe 0 < 3.4 < 3.4 3.4-19.4 Quality of
Life & Safety
Cost of recycled water as
a percent of potable
water cost
72% 73% 75% < 75%
Organizational
Excellence &
Fiscal Health
June 18, 2024 Item #11 Page 61 of 625
ENCINA
WASTEWATER
AUTHORITY
BUDGET
Fiscal
www.encinajpa.com
760-438-3941 2024-25
OPERATING &
CAPITAL
Encina Wastewater Authority
6200 Avenida Encinas
Carlsbad, CA 92011
Year
Attachment C
June 18, 2024 Item #11 Page 62 of 625
PROTECTING PUBLIC AND
ENVIRONMENTAL HEALTH
FOR GENERATIONS TO COME
June 18, 2024 Item #11 Page 63 of 625
PROUDLY SERVING
City of Carlsbad
City of Vista
Buena Sanitation District
Vallecitos Water District
City of Encinitas
Leucadia Wastewater District
OUR VISION
To achieve excellence in wastewater treatment and resource
recovery for the communities we serve.
OUR MISSION
To provide reliable, resilient and sustainable wastewater
services to North San Diego County while optimizing the use
of renewable resources.
June 18, 2024 Item #11 Page 64 of 625
BOARD OF DIRECTORS
CHAIR
VICE-CHAIR
CALENDAR YEAR 2024
Jim Hernandez
Chris Roesink
Jim Hernandez
CITY OF VISTA &
BUENA SANITATION DISTRICT
LEUCADIA WASTEWATER DISTRICT LEUCADIA WASTEWATER DISTRICT
CITY OF VISTA &
BUENA SANITATION DISTRICT
CITY OF CARLSBAD CITY OF CARLSBAD
VALLECITOS WATER DISTRICT VALLECITOS WATER DISTRICT
CITY OF ENCINITAS CITY OF ENCINITAS
John Franklin
Keith Blackburn
Bruce Ehlers
Chris Roesink
Carolyn Luna
Joe Green
Jim Pennock
Joy Lyndes
Rolando Saldana
June 18, 2024 Item #11 Page 65 of 625
EXECUTIVE LEADERSHIP TEAM
General Manager
Assistant General Manager
Treasurer | Auditor
Scott McClelland, PE, BCEE, MBA
Jennifer Sabine
Director of Environmental Compliance
Director of Operations Director of Technical Services
Director of Finance
General Counsel
Nicholaus Norvell
Octavio Navarrete
Alicia Appel
Dimitris Papachristoforou
Aaron Beanan
June 18, 2024 Item #11 Page 66 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
TABLE OF CONTENTS
INTRODUCTION
Letter of Transmittal ............................................................................................................................................................................... 1
Policy Brief – Workforce Staffing Strategy .............................................................................................................................................. 7
About Encina ......................................................................................................................................................................................... 11
Organization Chart ................................................................................................................................................................................ 15
Position List ........................................................................................................................................................................................... 17
Personnel Expense Summary by Account & by Program ...................................................................................................................... 19
OPERATING PROGRAMS
Operating Budget – Revenue and Expense Summary ........................................................................................................................... 23
Operating Budget – Expense Summary ................................................................................................................................................. 24
Operating Budget – Revenue Summary ................................................................................................................................................ 25
Encina Water Pollution Control Facility – Overview .............................................................................................................................. 27
Encina Water Pollution Control Facility – Operating Expense Summary............................................................................................... 29
Environmental Compliance and Regional Source Control – Overview .................................................................................................. 31
Environmental Compliance and Regional Source Control – Operating Expense Summary ................................................................... 33
Agua Hedionda Lift Station – Overview ................................................................................................................................................. 35
Agua Hedionda Lift Station – Operating Expense Summary ................................................................................................................. 37
Buena Creek Pump Station – Overview ................................................................................................................................................. 39
Buena Creek Pump Station – Operating Expense Summary ................................................................................................................. 41
Buena Vista Pump Station – Overview .................................................................................................................................................. 43
Buena Vista Pump Station – Operating Expense Summary ................................................................................................................... 45
Carlsbad Water Recycling Facility – Overview ....................................................................................................................................... 47
Carlsbad Water Recycling Facility – Operating Expense Summary ....................................................................................................... 49
Raceway Basin Pump Station – Overview ............................................................................................................................................ 51
Raceway Basin Pump Station – Operating Expense Summary .............................................................................................................. 53
Internal Service Funds – Overview ........................................................................................................................................................ 55
Internal Service Funds – Operating Expense Summary ......................................................................................................................... 57
CAPITAL PROGRAMS
Capital Program ……………………………………………………………………………………………………………………………………………………………………………….61
Summary of Capital Expenses ............................................................................................................................................................... 63
Encina Water Pollution Control Facility – Capital Improvements ......................................................................................................... 64
Encina Water Pollution Control Facility – Planned Asset Rehabilitation & Replacement ..................................................................... 65
Encina Water Pollution Control Facility – Capital Acquisitions.............................................................................................................. 67
Remote Facilities – Acquisitions & Rehabilitation ................................................................................................................................. 68
Encina Water Pollution Control Facility – Capital Improvements, 5 Year Detail ................................................................................... 70
Encina Water Pollution Control Facility – Capital Improvements, Estimated Carry Forward ................................................................ 73
Long-Term Capital Financial Plan .......................................................................................................................................................... 77
APPENDIX
Budget Resolutions ................................................................................................................................................. 80
June 18, 2024 Item #11 Page 67 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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June 18, 2024 Item #11 Page 68 of 625
INTRODUCTORY
SECTION
Letter of Transmittal
Policy Brief
Organizational Chart
Position List
Personnel Expens Summary
June 18, 2024 Item #11 Page 69 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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June 18, 2024 Item #11 Page 70 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Date: April 24, 2024
To: Honorable Chair and Members of the Board of Directors
Encina Joint Advisory Committee
Boards and Councils of the Encina Member Agencies
From: Scott McClelland, General Manager
Subject: Transmittal of FY 2024-25 Recommended Operating & Capital Budgets
This letter transmits the Encina Wastewater Authority’s (Encina) Recommended Fiscal Year 2024-25 Operating and Capital
Budgets. In conformance with the Revised Basic Agreement for Ownership, Operation and Maintenance of the Encina Joint
Sewage System, this Recommended Budget estimates the amount of money required to sustainably operate, maintain and
administer the Joint System during Fiscal Year 2024-25. It also includes estimates for each Member Agency’s proportionate
share of the budget.
Encina’s operations directly support public and environmental health and a $21 billion-dollar north San Diego economy.
Global volatility and uncertainty continue to be consistent themes that impact Encina’s ability to achieve its mission and are
putting significant upward pressure on the cost of providing wastewater services. For example, winter storms over the last
several years have highlighted the impact climate volatility is having on aging infrastructure across California. During a storm
in February 2024, one of the remote facilities Encina manages, with a rated capacity of 23 million gallons per day, saw peak
instantaneous flows of 26 million gallons per day. This created a significant risk of infrastructure failure and wastewater spills.
When such failures do occur, like the 78-freeway closure due to flooding during that same storm, they impact public,
environmental, and economic health. Increasing the adaptability, sustainability, and resiliency of operations and finances will
become increasingly important for all public utilities as global volatility becomes a new normal. This budget proposes the
start of a decade-long journey to proactively adapt to a volatile environment and creates a roadmap to help ensure Encina
protects public and environmental health for generations to come.
As shown in the table below, the Recommended Fiscal Year 2024-25 budget reflects a 16.4% increase over last year’s budget
to begin systematically addressing the challenges Encina is facing:
The following sections will describe how this budget will allow Encina to continue its mission to provide reliable, resilient
and sustainable wastewater services to North San Diego County while optimizing the use of renewable resources.
OPERATING BUDGET OVERVIEW
The FY 2024-25 Operating Budget reflects Encina’s continuing commitment to provide sustainable and fiscally responsible
wastewater services to the communities it serves while maximizing the use of alternative and renewable resources. The
Recommended FY 2024-25 Operating Budget is comprised of seven (7) operational programs that provide services to the
Encina Member Agencies. Each operational program includes direct personnel and non-personnel expenses and related
internal service fund (ISF) charges. The Recommended FY 2024-25 Budget reflects management’s strategies and objectives
to ensure continued achievement within each of the six (6) Strategic Initiatives identified in the Five-Year Strategic Plan (2024-
Budget Actual
FY 2022-23
Budget
FY 2023-24
Proposed
FY 2024-25
FY 2023-24 vs
FY 2024-25
% Change
Operating Budget 20,977,328$ 24,030,441$ 26,624,721$ 10.8%
Capital Budget 22,143,485$ 25,834,437$ 31,417,581$ 21.6%
Total Budget $ 43,120,813 $ 49,864,878 $ 58,042,302 16.4%
1June 18, 2024 Item #11 Page 71 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
2028): Protect Public and Environmental Health; Remain an Employer of Choice; Ensure Administrative Effectiveness;
Maintain Infrastructure Reliability & Safeguard Public Assets; Pursue Resource Recovery; and Optimize Operational
Performance.
The Recommended FY 2024-25 Operating Budget totals approximately $26.6M for the seven (7) operational programs
summarized below:
The primary driver for this operating budget is existing staffing costs, which make up most of the operating budget increase.
Attracting, retaining, and developing a highly skilled, adaptable, and engaged workforce is critical to the success of Encina’s
mission. The budget reflects the implementation of year two in the three-year salary and benefit package approved by the
Board of Directors in July 2023. Increases in CalPERS and health benefit costs for existing staff are also contributing factors.
Additionally, staffing costs were reallocated from the capital budget to the operating budget as another step in a multi-year
process to increase the precision of the budget and accurate cost accounting. This reallocation of existing staffing costs from
the capital budget to the operating budget is not, in and of itself, an increase in the overall cost of service.
The operating budget also reflects the proposed addition of an Information Systems Analyst position to support the significant
workload and complexity of Encina’s technology infrastructure. Today, technology touches everything from computers to
HVAC systems, and SCADA systems to sampling equipment. Ensuring Encina’s technology resources are protected from
cybersecurity threats is increasingly important as threat actors become more sophisticated with targeting critical
infrastructure such as Encina. Not only will this position help ensure critical technology infrastructure is proactively
maintained, but it will also pave the way to future adaptations, such as plant automation, necessary for Encina to carry out
its mission in a more volatile environment. Additional information is available to support this position request in the
Workforce Staffing Strategy Policy Brief.
Other drivers for the operating budget include chemicals, energy, and insurance costs, some of which were offset by
commodity stabilization and insurance coverage changes. However, volatility continues to impact these sectors making it
difficult to predict their impact on Encina. A study currently under way, the Energy Resilience Assessment, is analyzing
opportunities to control energy costs, as well as respond to increasingly stringent air quality regulations, in a way that
maximizes value for Encina and its Member Agencies.
Operating Program Actual
FY 2022-23
Budget
FY 2023-24
Proposed
FY 2024-25
FY 2023-24 vs
FY 2024-25
% Change
Encina Water Pollution Control Facility $ 16,615,644 $ 18,650,287 $ 20,907,524 12.1%
Environmental Compliance ─ Source Control $ 863,252 $ 1,019,627 $ 1,157,985 13.6%
Agua Hedionda Lift Station $ 563,099 $ 740,566 $ 663,873 -10.4%
Buena Creek Pump Station $ 563,322 $ 619,768 $ 676,191 9.1%
Buena Vista Pump Station $ 782,492 $ 864,612 $ 990,528 14.6%
Carlsbad Water Recycling Facility $ 1,343,530 $ 1,829,848 $ 1,926,044 5.3%
Raceway Basin Pump Station $ 245,989 $ 305,733 $ 302,576 -1.0%
Total Operating Budget $ 20,977,328 $ 24,030,441 $ 26,624,721 10.8%
Estimated Other Operating Revenue $ - $ (529,000) $ (474,800) -10.2%
Estimated Member Agency Share $ 20,977,328 $ 23,501,441 $ 26,149,921 11.3%
2June 18, 2024 Item #11 Page 72 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
CAPITAL BUDGET OVERVIEW
The Recommended FY 2024-25 Capital Budget totals approximately $31.4M for the following Encina capital programs
summarized below:
Despite a history of strategic planning, capital costs have increased rapidly over the past 3 years to unexpected levels driven
by the global volatility discussed in previous budgets. Encina’s 2040 Master Plan provided direction related to addressing
some, but not all, of the changing environment Encina is facing. While the Recommended FY 2024-25 Capital Budget reflects
pressures from several directions including aging infrastructure renewal, solids management capacity due to growth, and
regulations, it also reflects the opportunity to adapt to a new paradigm.
Aging Infrastructure Renewal
Facility age and a uniquely corrosive environment, given Encina’s coastal location and the nature of the resources Encina
manages, are putting significant pressure on infrastructure renewal. The original treatment plant was constructed in 1963
with Phase I and II following in 1971 and 1975 respectively. The first three phases were built between 49 and 59 years ago.
Phase III and IV were built in 1988 and 1992, respectively; over 30 years ago. Phase V, the most recent comprehensive
expansion, was built in 2006. Based on estimates from July 2023 Encina is responsible for ~$714 million worth of Joint System
Assets at the EWPCF. Many of these assets are near or at the end of their useful life. Failure to proactively maintain Encina’s
aging infrastructure can lead to process failures resulting in wastewater spills that negatively impact the environment and
north San Diego County economy. Over the next 10 years, plant rehabilitation to maintain core services is expected to have
a cost order of magnitude of ~$145 million, in 2024 dollars. This does not include other necessary infrastructure upgrades as
discussed below.
Solids Management Capacity due to Growth
Growth within the Member Agencies’ service area is also putting significant pressure on Encina’s solids management capacity.
About 63% of the overall 43.31 million gallons per day of solids capacity is currently used which creates three challenges.
First, reduced hydraulic detention time of solids in the digesters is near the permit limit of 15 days. This permit limit allows
for the disposal of Class “B” solids when the heat dryer system does not have adequate capacity to meet demands. The
Biosolids Management Plan completed in 2022 identified the need for either increased hydraulic capacity at the digesters or
the installation of a second heat dryer system; adding hydraulic capacity was the least cost alternative as rehabilitation of
unused existing infrastructure would reduce overall project costs. Second, the additional digester capacity would provide
buffering capabilities in the event that Encina experiences a process upset where an upset digester would need to be isolated
and the biological activity restored to normal levels without the potential to spill digested solids. Third, spare solids
management capacity is needed to ensure preventative maintenance can be performed on the digesters helping increase
infrastructure sustainability and resiliency and lowering long-term costs. Without the spare capacity to meet permit
Capital Program Actual
FY 2022-23
Budget
FY 2023-24
Proposed
FY 2024-25
FY 2023-24 vs
FY 2024-25
% Change
EWPCF – Capital Improvements 16,272,257$ 19,245,000$ 25,072,000$ 30.3%
EWPCF – Planned Asset Rehabilitation 1,192,653$ 1,534,200$ 1,729,000$ 12.7%
EWPCF – Capital Acquisitions 420,088$ 368,000$ 720,000$ 95.7%
Remotes Facilities – Acquisitions & Rehabilitation 1,294,102$ 1,602,917$ 1,549,500$ -3.3%
Allocated Personnel Expenses 2,964,385$ 3,084,320$ 2,347,081$ -23.9%
Total Capital Budget $ 22,143,485 $ 25,834,437 $ 31,417,581 21.6%
Estimated Federal Grant $ (500,000) $ (100,000) -80.0%
Estimated Member Agency Share $ 22,143,485 $ 25,334,437 $ 31,317,581 23.6%
3June 18, 2024 Item #11 Page 73 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
requirements, allow for appropriate control of process upsets and for proactive and preventative maintenance, the risk of
permit violations, infrastructure failures and costly rehabilitation increases significantly. Over the next 6 years, improvements
to Encina's Digester 1, 2, and 3 are expected to have a cost order of magnitude of ~$40 million, in 2024 dollars.
Regulatory Environment
More stringent regulations continue to put significant pressure on Encina. While some upcoming regulations are predictable,
they are not fully quantifiable, leading to increased business risk. For example, newly adopted air quality regulations by the
EPA and the State will have a profound impact on Encina’s cogeneration engines used to produce power onsite. If a viable
alternative cannot be found, Encina anticipates its energy costs will increase ~$3.3 million annually, in 2024 dollars. Another
example includes the State Water Resource Control Board (SWRCB) investigating how nutrients discharged from treatment
plants impact the ocean ecosystem. There is concern that excess nutrients from ocean outfalls contribute to ocean
acidification and hypoxia, both of which can have substantial negative impacts on marine ecosystems. Recently, Encina
completed a plume tracking study in accordance with operating permit requirements. The data from this study is being
monitored by the SWRCB and is anticipated to guide their future regulations. Staff anticipates our 2018 National Pollutant
Discharge Elimination System (NPDES) permit, which included plume tracking for the first time, will be renewed by late 2025
with additional requirements not yet known. Based on SWRCB’s historical regulation cycle, staff anticipates the SWRCB will
incorporate nutrient limits into our NPDES permit between 2032 and 2040. One of the most common technologies available
to remove nutrients from wastewater discharge are membrane bio-reactors, the same technology used for direct or indirect
potable reuse projects. This technology is costly. Over the next 10 years, regulatory requirements impacting energy resources
and nutrient limits on Encina’s Ocean Outfall are expected to have a cost order of magnitude of ~$35 million and ~$180
million, respectively, in 2024 dollars.
General Capital
The proposed capital budget reflects steps to begin addressing these challenges. The large Capital Improvement Projects are
planned, scoped, and prioritized through the Encina Comprehensive Asset Management Program (E-CAMP). The most recent
E-CAMP was published in June 2021. Staff is currently finalizing the official Fiscal Year 2024-25 E-CAMP. Future E-CAMPs will
be updated biannually. E-CAMP considers anticipated changes in regulatory requirements, prospective operational
efficiencies, funding availability and other factors.
Staffing resources are also critical to the successful execution of the decades-long capital plan to address Encina’s challenges.
As such, the Recommended FY 2024-25 Capital Budget includes funding for 10.11 full-time equivalent (FTE) positions, which
are net of the staffing reallocation described above. These positions include full and part-time efforts of Encina executives,
professionals, managers, and technical staff who plan, direct, and support Encina’s Capital Program. Additionally, the capital
budget also reflects the proposed addition of an Engineer position to support the significant workload associated with
Encina’s aging infrastructure, capacity improvements, and regulatory requirements. Currently Encina has one professional
engineering position that is solely developing over $30M in projects annually, far above what would be expected by any
standard, The requested position is a critical first step towards addressing staffing needs to ensure Encina can adapt to the
challenges it’s facing. More information is available on this position request in the Workforce Staffing Strategy Policy Brief.
Significant Capital Improvement Projects for FY 2024-25 include new and continued funding of the Primary Sedimentation
Basin Mechanical Rehabilitation ($2.3M), the Digester Rehabilitation and Improvements ($5.0M), the Dissolved Air Flotation
Tank (DAFT) Repairs ($1.1M), the Existing Dryer Major Rehabilitation ($2.0M), Odor Reduction Facilities (ORF) I System
Rehabilitation with includes both Odor and Corrosion Control ($600K), and the Secondaries & Effluent Electrical & Controls
Improvements ($3.5M), along with over 35 other projects of lesser value.
Planned Asset Rehabilitation and Replacement (PARR) effort at EWPCF reflects minor plant rehabilitation efforts undertaken
by Encina staff to maintain the Joint System assets. PARR Projects total ~$1.8M. EWPCF Capital Acquisitions total ~$0.7M
4June 18, 2024 Item #11 Page 74 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
and reflect investment in minor infrastructure and equipment. Remote Facilities – Acquisitions and Rehabilitation total
~$1.6M and reflect investment in remote facility improvements.
SUMMARY
Staff has made every effort to coordinate with the Member Agencies and provides its best professional judgement based on
understanding the day-to-day operating requirements and capital investment needs while developing the budget. This
budget represents the beginning of a comprehensive plan to address the challenges Encina is facing. The two largest factors
influencing the success of its decades-long plan are funding and staffing. As such, staff will be working with the Member
Agencies to identify alternatives to pay-as-you-go funding to help minimize the financial impacts to their ratepayers and
realize the economic value of Encina’s resources. A staffing framework has also been developed to support these efforts.
However, given the impacts of adding additional staff, Encina is proposing to take an “adaptive management" approach to
ensure Encina continues to operate using a lean staffing model; only having the staff necessary to support its mission and
reassessing staffing needs at every opportunity. The additional staff proposed in the budget are consistent with this approach.
Staff will be working with the Board and Member Agencies on solutions over the next decade to ensure Encina can continue
to protect public and environmental health for generations to come.
Through efforts by staff, Encina consistently looks for opportunities to enhance efficiency and provide value to its Member
Agencies and their rate payers. Encina continues to look for long term solutions to infrastructure challenges that provide
lasting value for the community it serves. Additionally, Encina has been able to hold a very tight line on all costs that can be
controlled with an increase of merely 0.4% above last year’s budget. As presented to the Board in February 2024, Encina’s
staffing model, when compared nationally, is above the 75th percentile in gallons treated per staffing unit. As of the study
year, Encina could have had 14 additional staff to be at the 75th percentile which demonstrates Encina is significantly more
efficient.
Please join me in recognizing the staff whose efforts produced this document. Assistant General Manager Jennifer Sabine,
who prepared and developed staffing recommendations and operations estimates with the Executive Leadership team at
Encina. Aaron Beanan, Director of Finance, who led efforts in the preparation and development of the Recommended FY
2024-25 Budget. Finally, the Executive Leadership Team coordinated the budget development processes within their
respective departments.
Respectfully Submitted,
Scott McClelland, P.E., BCEE, MBA
General Manager
5June 18, 2024 Item #11 Page 75 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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6June 18, 2024 Item #11 Page 76 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Policy Brief
Date: April 24, 2024
To: Honorable Chair and Members of the Board of Directors
Encina Joint Advisory Committee
Boards and Councils of the Encina Member Agencies
From: Scott McClelland, General Manager
Subject: Workforce Staffing Strategy
The Encina Wastewater Authority’s (Encina) workforce staffing strategy is linked directly to its mission, vision, values and
strategic business and tactical plans. It includes a cost-effective blend of human resources that includes permanent
employees, consultants, contract and limited duration employees. Staffing decisions are based on established criteria
designed to add value to the organization, reduce risk, and complement or leverage existing staff competencies.
The staffing needs of Encina are typically reviewed annually. Decisions to expand or contract Encina’s total complement of
Full Time Equivalent (FTE) staff are made as part of the budget development process. Department Directors requesting
additional staff are required to submit a written report to the General Manager justifying the request.
Encina’s staffing strategy centers on identifying the core workforce needed for ongoing work, which is essential to its mission
on a permanent basis and should therefore be permanently staffed, as opposed to work that may be equally important to
Encina but has a limited timeframe, or which has a temporary (even if several years) peak workload but is then expected to
diminish. Any temporary programmatic increase in workload should consider the use of Limited Duration Employees (LDE)
with an established, predictable separation date based upon the temporary nature of the work. In evaluating the need for
additional staff, written justification for any new FTEs should address the following criteria:
Evaluation Criteria Justification Must Address
Permanence Is the work permanent in nature and not likely to diminish over time?
Reprioritization Can work within the department be reprioritized to meet the new need, while reducing or
eliminating other existing work, redeploying existing staff and negating the need to add an FTE?
Cost Effectiveness and
Budget Impact
Is adding an FTE more cost effective over the expected life of the position’s work than alternative
resourcing options (e.g. temporary, LDE or contract resources)?
Full Time vs. Part Time Does the work require a full-time position, or can the work be accomplished with a half-time
position?
Appropriate
Classification
Can the position be filled at a lower classification and accomplish the work, while minimizing the
costs to Encina?
Institutional
Knowledge
Does the position require institutional knowledge that could not likely be built and sustained
through the use of temporary employees, LDE’s, or contract resources?
Market Availability What is the market availability and competitive landscape for the desired skill set of the
proposed position?
Special Skills or
Certifications Required
Are special skills or certification required to perform the work?
Risk Management and
Transparency
Does the critical nature of the position, or the consequence of error or failure to effectively and
safely perform the work make the use of outside resources impractical or too risky? Is there a
concern for loss of transparency if outside resources are utilized?
Logistical Issues Does the position’s workplace locations, demands or duties create logistical challenges that
make the use of temporary or contract resources impractical?
7June 18, 2024 Item #11 Page 77 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Engineer
The recommended Fiscal Year 2024-25 Budget includes a Engineer position. The estimated full year cost for this position is
~$210,000. This position will support the capital improvements program by providing an Engineer to focus on development
and oversight of the budget, scope, and schedule for multiple projects. Aging infrastructure and equipment coupled with the
potential for more stringent regulatory requirements will require that the capital program continue to address the
infrastructure needs in a timely manner. Developing the in-house resources of Encina’s Engineering team will support the
ability to execute successful projects to meet the increasing demand as well as build the institutional knowledge base. The
following table of justification is provided for your consideration:
Evaluation Criteria Justification
Permanence The recommended addition of a Engineer provides the needed staffing for executing the complex
projects that are part of the overall Encina capital improvements program (CIP). The execution
of these projects requires significant coordination with multiple stakeholders both internally
(member agencies, O&M, environmental compliance, contracts, etc.) and externally (engineering
consultants, contractors, regulatory and permitting agencies, etc.). Developing these skills and
relationships with internal staff provides consistency between projects. It also develops
institutional knowledge of our facilities, which is critical to the development of reliable succession
planning.
Reprioritization Encina runs a lean staffing model and takes every opportunity to reprioritize existing positions
before considering adding any staff. Since 1995, Encina’s FTE count has only increased to
accommodate positions which were needed to address increased plant complexity and safety
concerns. Reassigning certified staff from other facility operations is not feasible as this position
has a requirement for a unique skill set and educational requirements.
Cost Effectiveness and
Budget Impact
The additional FTE is permanent and will be partially by a reduction in part-time labor costs from
Encina’s professional services contracts. The permanent position is a more cost-effective option
than cycling through temporary labor supporting projects through professional service contracts,
which requires reorientation of Encina facilities and loss of valuable staff time as well loss of
historical project knowledge.
Full Time vs. Part Time Encina continues to execute complex capital projects to rehabilitate our existing facilities, which
in turn creates increased management and oversight needs for the organization. Furthermore,
this position requires training, organizational, and institutional knowledge that may take several
years to fully develop. This position will provide valuable coordination with all departments
within the organization.
Appropriate
Classification
This procurement is mid-level position that requires education, experience, licensing, and
knowledge builds.
Institutional
Knowledge
It takes approximately 2 to 3 years of working with staff and facility records for someone to
develop a strong foundational knowledge of Encina’s facilities to be trained and perform at their
highest potential. Having the position set at a mid-level position allows an individual with strong
foundational knowledge of engineering and project management principles to focus on the
uniqueness of Encina’s system and facilities.
Market Availability Market competition is extremely tight and the labor pool is very limited for experienced
engineers. It is essential to select an individual with the right skill set and personality to
complement the existing CIP Team’s skill set.
Special Skills or
Certifications
Required
This position requires the ability to manage complex administration, reporting and legal aspects
of contracts. The position will need to be able to work independently with limited oversight and
use their best judgement. It is also imperative that the candidate have a strong understanding of
engineering & construction principles to independently execute capital projects.
Risk Management Because of the complex nature of many of Encina’s capital projects, knowledge of engineering
and project management principles is critical to identifying, evaluating, and mitigating project
risks. Risk management is essential to the decision-making process associated with project
execution and is critical in making appropriate recommendations to internal management and
member agencies.
Logistical Issues The new position will support the organization as a whole but will work directly with the
Engineering team to assist in managing the CIP program.
8June 18, 2024 Item #11 Page 78 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Information System Analyst
The Recommended Fiscal Year 2024-25 Budget includes an additional Information System Analyst position to support the
significant increase of workload and complexity of Encina’s Information Technology group. The estimated full year cost for
this position is ~$190,000. This position will support all aspects of Encina business including CIP, Administration, Operations,
and Maintenance. The analyst will maintain all systems hardware, workstations, installations/configuration of PLC, SCADA,
cybersecurity protocols, troubleshooting, and Enterprise Resource Planning systems. The Information System team plays a
vital role in ensuring continuous operations for Encina. The following table of justification is provided for your consideration:
Evaluation Criteria Justification
Permanence In today’s world every organization is heavily dependent on Information Technology. Encina is
no exception and considering the effort to upgrade SCADA, CMMS, data acquisition
management, workstations support, along with increased cybersecurity demands to support
telework, it has created an exponential workload on the Information System (IS) team. The
additional FTE needed at this time will support today's needs and the future needs at Encina.
Additionally, the learning curve for this position is extensive even with a strong IS background
and the successful candidate takes approximately 2 years to become proficient at Encina.
Reprioritization Encina runs a lean staffing model and takes every opportunity to reprioritize existing positions
before considering adding any staff. Reassigning certified staff from other facility operations is
not feasible as this position requires a unique skill set. The original IS team structure consisted
of 3 IS Analysts & 1 Manager. However, since August 2021 the team has been operating with
only 2 IS Analysts and 1 Manager. This demonstrates that Encina’s attempt to accomplish the
work with fewer staff resources has not been successful.
Cost Effectiveness and
Budget Impact
A permanent position is more cost-effective due to complex responsibilities and accessing
sensitive Encina information. An Information Analyst must be familiar with all Encina equipment,
controls, and software to support overall operations in a time sensitive manner. This position
requires historical knowledge and experience that can only be gained by continuous
involvement. This will offset the budget by reducing professional services contracts.
Full Time vs. Part Time Encina’s Information Technology is a complex, vital group of unique knowledge analysts with
access to sensitive information. Therefore, this position requires extensive training,
organizational and institutional knowledge, and trust that may take several years to fully
develop. This position will provide daily support with all departments within the organization.
Appropriate
Classification
This procurement is requested at the entry level while the position requires experience, unique
skills, and knowledge. It recognizes Encina’s unique environment and the demand for
institutional knowledge and commitment.
Institutional
Knowledge
An estimate of up to 2 years of working with staff and Encina’s virtual environment is expected
to develop a strong foundational knowledge of Encina’s facilities. Having the position set at an
entry level position allows an individual with experience to adapt to Encina’s obligations.
Market Availability Today’s market challenges in combination with the unique skill requirements for this position,
the labor pool is highly competitive for IS Analysts. It is essential to select an individual with the
appropriate skill set and personality to complement and support the existing Information
Systems team.
Special Skills or
Certifications Required
The Information System Analyst is required to have an Associate degree in Information System
or equivalent experience in computer and/or electrical engineering. This position demands a
highly ethical person with an extended understanding of systems, network, cybersecurity,
SCADA, and Enterprise Resource Planning.
9June 18, 2024 Item #11 Page 79 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Risk Management and
Transparency
Due to the access of sensitive information and the complex nature of Encina’s virtual world,
Encina is exposed to the risk for delays and possible data breach if using outside resources to
support this gap. Risk management is essential to the appropriate response time and data
management which is critical in making informed decisions in a timely manner to ensure Encina
continues operations.
Logistical Issues The new position will support the entire organization including CIP, Administration, Operation
and Maintenance. The position will be held in the Technical Services Department building.
10June 18, 2024 Item #11 Page 80 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
ABOUT ENCINA
Founded in 1961, the Encina Wastewater
Authority (Encina) is a public joint
powers authority located in North San
Diego County. Encina provides
wastewater treatment services on behalf
of its six (6) Member Agencies.
Facts
Founded
1961
Population Served
380,000
Service Area
123 square miles
Permitted Liquid Treatment Capacity
40.51 million gallons per day (dry weather)
Permitted Solids Treatment Capacity
43.53 million gallons per day (dry weather)
Member Agencies
City of Carlsbad
July 13, 1961
City of Vista
July 13, 1961
Buena Sanitation District
January 6, 1964
Vallecitos Water District
March 22, 1965
City of Encinitas
August 17, 1971
Leucadia Wastewater District
August 17, 1971
11June 18, 2024 Item #11 Page 81 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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12June 18, 2024 Item #11 Page 82 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
RESOURCE RECOVERY
Encinas has long been a leader in the wastewater industry while still remaining within the industry
standards for cost of
service. Encina was one of
the first in the nation to
adopt a cogeneration model
back in the 1980’s, one of
the first in the state and
nation to adopt a heat dryer
model, and one of the first
in the nation to use beer
waste as a power
generation source in 2017.
Each of these has provided
value to Encina, its Member
Agencies, and their ratepayers. Because of Encina’s unique approach within the industry, it provides
exceptional value for its Member Agencies and ratepayers.
ORGANIZATION OF EXCELLENCE
Encina is a model of excellence and innovation. Encina has received over 40 awards for organizational
excellence and innovations over the past decade. This reflects the competence of Encina’s highly
qualified, trained, and certified workforce. Some recent awards are shown here.
13June 18, 2024 Item #11 Page 83 of 625
SUSTAINABILITY
BY THE NUMBERS
23.8 A 2.4
million gallons treated L_O~ million gallons recycled in
plant per day per day
24 A 82 % tons of Class A biosolids L_Q~ percent of electricity
produced per day generated on site
CALIFORNIA ASSOCIATION OF
SANITATION AGENCIES
• 2020 Plant of the Year -Large
• 2020 Safety Plant of the Year -Medium
• 2020 Electrical Instrumentation Person of the Year -
Yani Jovenal
• 2020 Operator of the Year -Santiago Resendiz
AMERICAN PUBLIC WORKS
ASSOCIATION
• 2023 Project of the Year (Environment) for the
Autonomous Underwater Vehicle Plume Transport
Assessment of the Encina Ocean Outfall
GOVERNMENT FINANCE OFFICERS
ASSOCIATION
• Certificate of Achievement for Excellence in
Financial Reporting for Fiscal Year 2021-22
AMERICAN SOCIETY OF CIVIL
ENGINEERS
• Outstanding Water Wastewater Treatment Project
for the Encina Primary Effluent Conveyance System
Upgrades
• Outstanding Environmental Engineering Project for
the Autonomous Underwater Vehicle Plume
Trans port Assessment of the Encina Ocean Outfall
ENVIRONMENTAL PROTECTION
AGENCY
• Green Power Partnership Top 30 On-Site
Generation
CALIFORNIA WATER ENVIRONMENT
ASSOCIATION
• 2020 Award of Excellence for Innovation &
Resiliency for the Primary Effluent Conveyance
Rehabilitation Project
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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14June 18, 2024 Item #11 Page 84 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
ORGANIZATION CHART (78 FTEs)
Operator (14)
Engineer
(Proposed)
Shift Supervisor (5)
Training and
Quality Control
Specialist
Inventory Control
Technician
Procurement
Specialist
Accounting
Technician
Lead Mechanical
Technician
Cogeneration
Specialist
Electrical &
Instrumentation
Technician (3)Lead Operator (7)
Mechanical
Technician (6)
Source Control
Manager Laboratory Manager Safety and
Training Manager Contract Administrator Accounting Supervisor
Mechanical Tech
Supervisor
Electrical &
Instrumentation
Supervisor
Information Systems
Analyst (3)
(1 Proposed)
Inspector (3)Chemist (5)
Operations Manager
EWPCF Operations Manager
Remote Facilities
Operations Manager
Resource Recovery
Field Services
Superintendent Maintenance Manager Information Systems
Manager
Human Resources
Analyst
Director of
Operations
Director of
Technical Services
Director of
Environmental
Compliance
Director of Finance
Board of DirectorsGeneral Counsel
General Manager
Board Secretary/
Executive Assistant
Engineering Services
Manager
Senior Construction
Manager
Human Resources
Manager
Assistant General
Manager
Administrative
Assistant
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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16June 18, 2024 Item #11 Page 86 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
2022-23 Budget 2023-24 Budget 2024-25 Budget
Office of the General Manager
General Manager 1.00 1.00 1.00
Assistant General Manager 1.00 1.00 1.00
Assistant to the General Manager 1.00 0.00 0.00
Engineering Services Manager 1.00 1.00 1.00
Senior Construction Manager1 1.00 1.00 1.00
Engineer 0.00 0.00 1.00
Human Resources Manager 0.00 1.00 1.00
Human Resources Analyst2 1.00 1.00 1.00
Board Secretary/Executive Assistant2 1.00 1.00 1.00
Administrative Assistant I/II 1.00 1.00 1.00
Total 8.00 8.00 9.00
Finance Department
Director of Finance1 1.00 1.00 1.00
Accounting Supervisor1 1.00 1.00 1.00
Accounting Technician I/II 1.00 1.00 1.00
Contract Administrator 1.00 1.00 1.00
Inventory Control Technician2 1.00 1.00 1.00
Procurement Specialist 1.00 1.00 1.00
Total 6.00 6.00 6.00
Operations Department
Director of Operations 1.00 1.00 1.00
Operations Manager 3.00 3.00 3.00
Shift Supervisor3 6.00 6.00 5.00
Lead Operator3 5.00 5.00 7.00
Operator I/II and Operator-In-Training3 15.00 15.00 14.00
Training and Quality Control Specialist 1.00 1.00 1.00
Total 31.00 31.00 31.00
AUTHORIZED POSITIONS
Summary by Department
17June 18, 2024 Item #11 Page 87 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
2022-23 Budget 2023-24 Budget 2024-25 Budget
AUTHORIZED POSITIONS
Summary by Department
Technical Services Department
Director of Technical Services 1.00 1.00 1.00
Maintenance Manager 1.00 1.00 1.00
Electrical and Instrumentation Supervisor1 1.00 1.00 1.00
Electrical and Instrumentation Technician1,2 3.00 3.00 3.00
Mechanical Technician Supervisor1 1.00 1.00 1.00
Lead Mechanical Technician 1.00 1.00 1.00
Mechanical Technician I/II1 6.00 6.00 6.00
Cogeneration Specialist 1.00 1.00 1.00
Field Services Superintendent 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 1.00
Information Systems Analyst2 2.00 2.00 3.00
Total 19.00 19.00 20.00
Environmental Compliance Department
Director of Environmental Compliance 1.00 1.00 1.00
Source Control Manager 1.00 1.00 1.00
Source Control Inspector I/II/III2 3.00 3.00 3.00
Laboratory Manager 1.00 1.00 1.00
Chemist I/II/III2 4.00 5.00 5.00
Safety & Training Manager 1.00 1.00 1.00
Total 11.00 12.00 12.00
Full-time Equivalent Employees Summary
Office of the General Manager 8.00 8.00 9.00
Finance 6.00 6.00 6.00
Operations 31.00 31.00 31.00
Technical Services 19.00 19.00 20.00
Environmental Compliance 11.00 12.00 12.00
Total 75.00 76.00 78.00
1. Mid-year change per General Manager authority during Fiscal year 2022-23.
2. Title changed per 2022 Compensation Study.
3. Mid-year change per General Manager authority during Fiscal year 2023-24.
18June 18, 2024 Item #11 Page 88 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Salaries
FY 2023-24
Budget % of Total FY 2024-25
Budget % of Total % Change
Regular 9,609,617$ 10,579,056$ 10.1%
Overtime 194,130$ 213,715$ 10.1%
Holiday 96,000$ 106,000$ 10.4%
Temporary & Part-Time Staff 47,000$ 50,000$ 6.4%
Intern Program 29,800$ 33,290$ 11.7%
Shift Differential 45,000$ 40,000$ -11.1%
Incentive Awards 19,741$ 24,684$ 25.0%
Standby 5,000$ 2,000$ -60.0%
Subtotal Salaries 10,046,289$ 73.7% 11,048,744$ 73.5% 10.0%
FY 2023-24
Budget % of Total FY 2024-25
Budget % of Total % Change
CalPERS Retirement Program — Normal Cost 1,973,774$ 2,184,251$ 10.7%
CalPERS Employee Contribution (780,049)$ (855,725)$ 9.7%
Other Post-Employment Benefits 104,597$ 104,632$ 0.0%
Flexible Benefits 125 Plan 1,452,797$ 1,702,471$ 17.2%
Deferred Compensation 355,573$ 381,540$ 7.3%
Medicare 153,845$ 170,052$ 10.5%
Workers Compensation Insurance 263,000$ 249,511$ -5.1%
Other Ancillary Benefits 54,509$ 50,422$ -7.5%
Subtotal Benefits 3,578,045$ 26.3% 3,987,153$ 26.5% 11.4%
Total Personnel Expense 13,624,334$ 100.0% 15,035,897$ 100.0% 10.4%
FY 2023-24
Budget
FY 2023-24
Positions
FY 2024-25
Budget
FY 2024-25
Positions % Change
Encina Water Pollution Control Facility 5,604,374$ 33.60 7,345,477$ 39.95 31.1%
Source Control 683,659$ 4.35 793,766$ 4.46 16.1%
Agua Hedionda Lift Station 352,365$ 1.90 250,374$ 1.32 -28.9%
Buena Creek Pump Station 278,579$ 1.53 232,490$ 1.26 -16.5%
Buena Vista Pump Station 233,009$ 1.29 201,784$ 1.07 -13.4%
Carlsbad Water Reclamation Facilities 539,577$ 2.91 386,104$ 2.05 -28.4%
Raceway Basin Pump Station 169,118$ 0.91 134,210$ 0.71 -20.6%
Remote Facilities 1,572,648$ 8.54 1,204,962$ 6.41 -23.4%
Subtotal 7,860,681$ 46.49 9,344,205$ 50.82 18.9%
Internal Service Funds 2,679,333$ 15.40 3,344,610$ 17.08 24.8%
Subtotal Operating 10,540,014$ 61.89 12,688,815$ 67.89 20.4%
Capital Program 3,084,320$ 14.11 2,347,081$ 10.11 -23.9%
Total Personnel Expense 13,624,334$ 76.00 15,035,896$ 78.00 10.4%
PERSONNEL EXPENSE SUMMARY by ACCOUNT
Benefits
PERSONNEL EXPENSE SUMMARY by PROGRAM
Programs
19June 18, 2024 Item #11 Page 89 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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20June 18, 2024 Item #11 Page 90 of 625
OPERATING
SECTION
Operating Budget Summaries
Encina Water Pollution Control Facility
Environmental Compliance & Regional Source Control
Remote Facilities:
Agua Hedionda Pump Station
Buena Creek Pump Station
Buena Vista Pump Station
Carlsbad Water Recycling Facility
Raceway Basin Pump Station
Internal Service Funds
June 18, 2024 Item #11 Page 91 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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22June 18, 2024 Item #11 Page 92 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
City of Carlsbad 6,267,132$ 7,244,274$ 7,103,920$ 8,050,581$ 806,307$ 11.1%
City of Vista 5,683,360$ 6,310,428$ 6,307,080$ 6,977,609$ 667,181$ 10.6%
Buena Sanitation District 2,183,968$ 2,416,649$ 2,344,525$ 2,667,378$ 250,729$ 10.4%
Vallecitos Water District 3,545,893$ 3,735,121$ 3,938,552$ 4,466,441$ 731,320$ 19.6%
City of Encinitas 780,168$ 911,774$ 831,538$ 948,629$ 36,855$4.0%
Leucadia Wastewater District 2,516,807$ 2,883,195$ 2,687,734$ 3,039,283$ 156,088$ 5.4%
Sub Total 20,977,328$ 23,501,441$ 23,213,349$ 26,149,921$ 2,648,480$ 11.3%
Estimated Other Revenue *529,000$ 529,000$ 474,800$ (54,200)$ -10.2%
Total 20,977,328$ 24,030,441$ 23,742,349$ 26,624,721$ 2,594,280$ 10.8%
*2022 Actual total is net of other revenue
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 16,615,644$ 18,121,287$ 18,056,362$ 20,432,724$ 2,311,437$ 12.8%
Source Control 863,252$ 1,019,627$ 950,026$ 1,157,985$ 138,358$ 13.6%
Agua Hedionda Lift Station 563,099$ 740,566$ 734,712$ 663,873$ (76,693)$ -10.4%
Buena Creek Pump Station 563,322$ 619,768$ 595,621$ 676,191$ 56,423$9.1%
Buena Vista Pump Station 782,492$ 864,612$ 880,284$ 990,528$ 125,916$ 14.6%
Carlsbad Water Recycling Facility 1,343,530$ 1,829,848$ 1,685,845$ 1,926,044$ 96,196$5.3%
Raceway Basin Pump Station 245,989$ 305,733$ 310,499$ 302,576$ (3,157)$-1.0%
Total 20,977,328$ 23,501,441$ 23,213,349$ 26,149,921$ 2,648,480$ 11.3%
(529,000)$ (529,000)$
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 16,615,644$ 18,650,287$ 18,585,362$ 20,907,524$ 2,257,237$ 12.1%
Source Control 863,252$ 1,019,627$ 950,026$ 1,157,985$ 138,358$ 13.6%
Agua Hedionda Lift Station 563,099$ 740,566$ 734,712$ 663,873$ (76,693)$ -10.4%
Buena Creek Pump Station 563,322$ 619,768$ 595,621$ 676,191$ 56,423$9.1%
Buena Vista Pump Station 782,492$ 864,612$ 880,284$ 990,528$ 125,916$ 14.6%
Carlsbad Water Recycling Facility 1,343,530$ 1,829,848$ 1,685,845$ 1,926,044$ 96,196$5.3%
Raceway Basin Pump Station 245,989$ 305,733$ 310,499$ 302,576$ (3,157)$-1.0%
Total 20,977,328$ 24,030,441$ 23,742,349$ 26,624,721$ 2,594,280$ 10.8%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 7,159,297$ 7,860,680$ 8,127,770$ 9,344,205$ 1,483,525$ 18.9%
Non-Personnel 6,775,094$ 8,656,521$ 8,403,729$ 8,878,772$ 222,251$ 2.6%
Internal Service Fund 7,042,937$ 7,513,240$ 7,210,850$ 8,401,744$ 888,504$ 11.8%
Total 20,977,328$ 24,030,441$ 23,742,349$ 26,624,721$ 2,594,280$ 10.8%
Combined Operating Budget Expense
OPERATING BUDGET: REVENUE and EXPENSE SUMMARY
Operating Revenues from Member Agencies by Program
Operating Budget Expense Summary by Program
Revenue Summary
23June 18, 2024 Item #11 Page 93 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 5,292,432$ 5,604,374$ 6,078,451$ 7,345,477$ 1,741,103$ 31.1%
Non-Personnel 5,097,405$ 6,381,144$ 6,188,274$ 6,245,965$ (135,179)$ -2.1%
Internal Service Fund 6,225,807$ 6,664,769$ 6,318,637$ 7,316,082$ 651,313$ 9.8%
Total 16,615,644$ 18,650,287$ 18,585,362$ 20,907,524$ 2,257,237$ 12.1%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 605,929$ 683,658$ 680,462$ 793,766$ 110,108$ 16.1%
Non-Personnel 13,634$ 101,550$ 30,557$ 43,132$ (58,418)$ -57.5%
Internal Service Fund 243,689$ 234,419$ 239,007$ 321,087$ 86,668$ 37.0%
Total 863,252$ 1,019,627$ 950,026$ 1,157,985$ 138,358$ 13.6%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 246,919$ 352,365$ 371,566$ 250,374$ (101,991)$ -28.9%
Non-Personnel 213,795$ 279,282$ 244,429$ 287,400$ 8,118$ 2.9%
Internal Service Fund 102,385$ 108,919$ 118,717$ 126,099$ 17,180$ 15.8%
Total 563,099$ 740,566$ 734,712$ 663,873$ (76,693)$ -10.4%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 233,997$ 278,579$ 231,361$ 232,490$ (46,089)$ -16.5%
Non-Personnel 261,189$ 267,324$ 283,750$ 353,801$ 86,477$ 32.3%
Internal Service Fund 68,136$ 73,865$ 80,510$ 89,900$ 16,035$ 21.7%
Total 563,322$ 619,768$ 595,621$ 676,191$ 56,423$ 9.1%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 184,747$ 233,009$ 207,299$ 201,784$ (31,225)$ -13.4%
Non-Personnel 527,178$ 557,646$ 592,375$ 699,489$ 141,843$ 25.4%
Internal Service Fund 70,567$ 73,957$ 80,610$ 89,255$ 15,298$ 20.7%
Total 782,492$ 864,612$ 880,284$ 990,528$ 125,916$ 14.6%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 463,742$ 539,577$ 374,399$ 386,104$ (153,473)$ -28.4%
Non-Personnel 594,490$ 983,270$ 992,913$ 1,140,658$ 157,388$ 16.0%
Internal Service Fund 285,298$ 307,001$ 318,533$ 399,282$ 92,281$ 30.1%
Total 1,343,530$ 1,829,848$ 1,685,845$ 1,926,044$ 96,196$ 5.3%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Personnel 131,531$ 169,118$ 184,232$ 134,210$ (34,908)$ -20.6%
Non-Personnel 67,403$ 86,305$ 71,431$ 108,327$ 22,022$ 25.5%
Internal Service Fund 47,055$ 50,310$ 54,836$ 60,039$ 9,729$ 19.3%
Total 245,989$ 305,733$ 310,499$ 302,576$ (3,157)$-1.0%
OPERATING BUDGET: EXPENSE SUMMARY
Carlsbad Water Recycling Facility
Raceway Basin Pump Station
Encina Water Pollution Control Facility
Environmental Compliance ─ Source Control
Agua Hedionda Lift Station
Buena Vista Pump Station
Buena Creek Pump Station
24June 18, 2024 Item #11 Page 94 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 4,399,501$ 4,820,869$ 4,801,300$ 5,452,265$ 631,396$ 13.1%
Source Control 268,725$ 274,803$ 298,201$ 364,123$ 89,320$32.5%
Agua Hedionda Lift Station 173,997$ 228,835$ 227,026$ 205,135$ (23,700)$ -10.4%
Buena Vista Pump Station 81,379$ 89,919$91,548$103,014$ 13,095$14.6%
Carlsbad Water Recycling Facility 1,343,530$ 1,829,848$ 1,685,845$ 1,926,044$ 96,196$5.3%
Total 6,267,132$ 7,244,274$ 7,103,920$ 8,050,581$ 806,307$ 11.1%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 4,062,612$ 4,364,097$ 4,378,763$ 4,945,145$ 581,048$ 13.3%
Source Control 284,544$ 354,174$ 321,396$ 383,636$ 29,462$8.3%
Agua Hedionda Lift Station 389,102$ 511,731$ 507,686$ 458,738$ (52,993)$ -10.4%
Buena Vista Pump Station 701,113$ 774,693$ 788,736$ 887,514$ 112,821$ 14.6%
Raceway Basin Pump Station 245,989$ 305,733$ 310,499$ 302,576$ (3,157)$-1.0%
Total 5,683,360$ 6,310,428$ 6,307,080$ 6,977,609$ 667,181$ 10.6%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 1,552,767$ 1,724,928$ 1,666,621$ 1,894,218$ 169,290$ 9.8%
Source Control 67,879$ 71,953$82,283$96,969$25,016$34.8%
Buena Creek Pump Station 563,322$ 619,768$ 595,621$ 676,191$ 56,423$9.1%
Total 2,183,968$ 2,416,649$ 2,344,525$ 2,667,378$ 250,729$ 10.4%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 3,406,635$ 3,578,652$ 3,798,286$ 4,293,267$ 714,615$ 20.0%
Source Control 139,258$ 156,469$ 140,266$ 173,174$ 16,705$10.7%
Total 3,545,893$ 3,735,121$ 3,938,552$ 4,466,441$ 731,320$ 19.6%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 748,977$ 867,277$ 796,573$ 900,877$ 33,600$3.9%
Source Control 31,191$ 44,497$34,965$47,752$3,255$ 7.3%
Total 780,168$ 911,774$ 831,538$ 948,629$ 36,855$ 4.0%
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25 Change %
Encina Water Pollution Control Facility 2,445,152$ 2,765,464$ 2,614,819$ 2,946,952$ 181,488$ 6.6%
Source Control 71,655$ 117,731$ 72,915$92,331$(25,400)$ -21.6%
Total 2,516,807$ 2,883,195$ 2,687,734$ 3,039,283$ 156,088$ 5.4%
OPERATING BUDGET: REVENUE SUMMARY
Leucadia Wastewater District
City of Encinitas
City of Carlsbad
City of Vista
Vallecitos Water District
Buena Sanitation District
25June 18, 2024 Item #11 Page 95 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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26June 18, 2024 Item #11 Page 96 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
ENCINA WATER POLLUTION CONTROL FACILITY
The Encina Water Pollution Control Facility (EWPCF), located in Carlsbad, California, provides wastewater treatment services
to approximately 380,000 residents in a 123 square mile service area of northwest San Diego County. The EWPCF consists of
three major components: the treatment plant; the Encina Ocean Outfall (EOO); and the Joint Flow Metering System (JFMS).
The EWPCF was constructed in 1963 to treat wastewater from the Cities of Carlsbad and Vista, with the City of Encinitas,
Vallecitos Water District, Buena Sanitation District and Leucadia Wastewater District joining the partnership in the
subsequent years. Since its original design and construction, the treatment plant has undergone four (4) major expansions –
the latest completed in 2009 – and is beginning another round of construction to address reliability and aging infrastructure.
Today, the EWPCF is a modern resource recovery facility that produces: clean water for recycling and Pacific Ocean discharge
(via primary and secondary activated sludge treatment processes); flow equalization facilities; and a 1.5 mile EOO, which
discharges treated effluent at an average depth of one-hundred-fifty (150) feet; a granular fertilizer marketed under the trade
name PureGreen (via anaerobic digesters, solids dewatering centrifuges, and a triple-pass rotary drum heat dryer); and,
between 80 and 85% of the electricity required to power the EWPCF (via a Combined Heat & Cogeneration Power System) in
a typical year. In addition, the JFMS consists of nineteen (19) flow meters strategically placed throughout the collection
system. The data collected at these metering sites, which is analyzed and certified by an independent consultant, is a critical
element in allocating EWPCF costs among the Encina Member Agencies.
Capacity – The EWPCF has a rated liquid treatment capacity of 40.51 million gallons per day (MGD) and a rated solids
treatment capacity of 43.53 MGD. During FY 2023-24, the EWPCF will: (1) clean more than 7.97 billion gallons of water; (2)
recycle about 2.9 billion gallons for on-site use and regional irrigation; and, (3) process 99 million gallons of digested sludge
into over 6,300 tons of PureGreen fertilizer based on prior year actuals.
Cost Allocation – The EWPCF costs are allocated among member agencies based on ownership and usage charges in
accordance with the Financial Plan and Revenue Program. EOO costs are allocated among Member Agencies based on the
volume of effluent discharged. JFMS costs are allocated among the Member Agencies based on the number, location and
type of meters.
Encina Water Pollution Control Facility
27June 18, 2024 Item #11 Page 97 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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28June 18, 2024 Item #11 Page 98 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 4,051,901$ 4,112,045$ 4,641,733$ 5,369,586$ 30.6%
5200 Benefits 1,240,531$ 1,492,329$ 1,436,719$ 1,975,891$ 32.4%
Total Personnel Expenses 5,292,432$ 5,604,374$ 6,078,451$ 7,345,477$ 31.1%
21001 7330 Specialty Services 153,596$ 160,056$ 182,932$ 164,844$ 3.0%
22001 5400 CEPT Polymer 100,304$ 225,500$ 125,642$ 228,861$ 1.5%
22001 5401 Ferric Chloride 517,114$ 911,000$ 803,274$ 969,750$ 6.4%
22001 5405 Atmospheric Control (Nitrogen)27,323$ 34,000$ 39,668$ 41,273$ 21.4%
22001 5406 Pellet Dust Control 34,796$ 48,500$ 40,000$ 48,841$ 0.7%
22001 5407 Sodium Hypochlorite 87,094$ 143,000$ 157,732$ 183,576$ 28.4%
22001 5409 Dewatering / Thickening Polymer 1,304,860$ 1,528,000$ 1,528,000$ 1,604,826$ 5.0%
22001 5420 Biosolids Recycling 624,786$ 881,100$ 760,000$ 898,900$ 2.0%
22001 5422 Pure Green Marketing 12,070$ 15,000$ 10,063$ 15,000$ 0.0%
22001 5423 Grit Hauling 80,713$ 136,500$ 122,144$ 136,500$ 0.0%
22001 5431 Water 23,393$ 20,100$ 15,512$ 20,451$ 1.7%
22001 6430 Memberships -$-$-$6,991$0.0%
22001 6450 Professional Services 28,610$ 53,500$ 181$ 67,000$ 25.2%
22001 6720 Specialty Equipment 7,536$11,200$ 26,884$ 7,250$-35.3%
22001 6920 Permits 20,582$ 35,257$ 77,748$ 37,612$ 6.7%
22001 7310 Safety & Medical Services 222,603$ 195,300$ 243,213$ 296,200$ 51.7%
22001 7330 Specialty Services 4,422$ 20,000$ -$5,500$-72.5%
22001 7610 Professional Development -$-$-$17,800$ 0.0%
22001 7620 Contingency -$-$-$-$0.0%
23001 5410 Chemicals 4,723$ 6,000$-$6,000$0.0%
23001 5910 Equipment Rental 9,864$ 12,000$ 14,304$ 14,000$ 16.7%
23001 6120 Fuel & Lube 38,019$ 30,000$ 28,363$ 39,613$ 32.0%
23001 6220 Earthquake & Flood Insurance 187,791$ 206,570$ 251,759$ -$-100.0%
23001 6230 Janitorial 94,865$ 100,000$ 120,750$ 101,000$ 1.0%
23001 6410 Laundry & Uniforms 19,924$ 20,000$ 15,246$ 20,000$ 0.0%
23001 6424 Info Systems: Enterprise Applications 324,305$ 331,000$ 323,636$ -$-100.0%
23001 6430 Memberships -$-$-$4,316$0.0%
23001 6450 Professional Services (South Parcel)19,101$ 40,000$ 12,800$ 20,000$ -50.0%
23001 6710 Equipment New 5,457$ 8,000$3,754$11,000$ 37.5%
23001 6930 Piping & Electrical Repair 121,422$ 130,000$ 214,211$ 140,000$ 7.7%
23001 6940 Planned Maintenance 250,734$ 245,000$ 262,548$ 280,000$ 14.3%
23001 7010 Plant Contracts 260,837$ 320,200$ 316,469$ 362,000$ 13.1%
23001 7510 Tools 9,931$ 10,000$ 19,418$ 10,000$ 0.0%
continued
OPERATING EXPENSE SUMMARY:
ENCINA WATER POLLUTION CONTROL FACILITY
PERSONNEL
NON-PERSONNEL Proposed
FY 2024-25
Proposed
FY 2024-25
Projected
FY 2023-24
Budget
FY 2023-24
Actual
FY 2022-23
%
Change¹
Projected
FY 2023-24
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
29June 18, 2024 Item #11 Page 99 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
24001 6810 Ocean Monitoring 90,853$ 62,000$ 42,420$ 28,000$ -54.8%
24001 6911 Effluent Testing 27,067$ 31,000$ 20,698$ 33,000$ 6.5%
24001 6920 Permits 291,242$ 316,872$ 316,872$ 316,872$ 0.0%
24001 6940 Planned Maintenance -$-$-$-$0.0%
500xx 6010 Board of Directors Meeting Expense 31,925$ 29,505$ 27,135$ 29,505$ 0.0%
500xx 7610 Board of Directors Professional Dev.-$-$-$-$0.0%
Total Non-Personnel Expenses 5,097,405$ 6,381,144$ 6,188,274$ 6,245,965$ -2.1%
11001 Administration 2,411,566$ 2,653,260$ 2,891,941$ 3,489,788$ 31.5%
12001 Laboratory 983,490$ 1,213,262$ 951,265$ 1,131,155$ -6.8%
13001 Energy Management 2,830,751$ 2,798,247$ 2,475,431$ 2,695,139$ -3.7%
Total Internal Service Fund Expenses 6,225,807$ 6,664,769$ 6,318,637$ 7,316,082$ 9.8%
Total Operating Expenses 16,615,644$ 18,650,287$ 18,585,362$ 20,907,524$ 12.1%
1. Represents the percentage change from the FY 2023-24 Budget to the FY 2024-25 Proposed Budget.
INTERNAL SERVICE FUNDS
NON-PERSONNEL EXPENSES (cont.) Proposed
FY 2024-25
Proposed
FY 2024-25
Actual
FY 2022-23
%
Change¹
Budget
FY 2023-24
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Projected
FY 2023-24
%
Change¹
30June 18, 2024 Item #11 Page 100 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
ENVIRONMENTAL COMPLIANCE
& REGIONAL SOURCE CONTROL
The EWPCF discharges clean water to the Pacific Ocean via the Encina Ocean Outfall pursuant to a National Pollutant
Discharge Elimination System (NPDES) Permit issued under the authority of the federal Clean Water Act (CWA). The CWA
also covers non-domestic sources of wastewater that discharge directly to a publicly owned treatment works like the EWPCF.
Such discharges may be federally regulated or regulated by Encina’s Pretreatment Ordinance, which are enforced by Encina
in cooperation with the host Member Agency under authority derived from the federal CWA. The goal of Encina’s Regional
Source Control Program is to prevent the discharge of pollutants into the Member Agency sewer system, which may interfere
with the operation of the EWPCF or pass through the system and negatively impact the ocean environment, the quality of
PureGreen fertilizer or the ability to reclaim water. The Source Control Program achieves this goal by: identifying regulated
industries; conducting facility inspections; issuing wastewater discharge permits; sampling industrial discharges to determine
compliance; taking enforcement in response to noncompliance; responding to Member Agency requests to perform
investigations regarding non-routine discharges; and, conducting related public outreach activities.
Capacity – During FY 2024-25 staff estimates fifty-seven (57) industries will be fully permitted, while another 572 businesses
will participate in EWA’s Best Management Practices Program.
Cost Allocation – Personnel Expenses make up over 68% of Source Control’s budgeted expenses. Over 82% of personnel
expenses are allocated to Member Agencies based on the actual level of effort by staff. Remaining personnel expenses and
all non-personnel expenses are allocated to the Member Agencies on the basis of Encina Ocean Outfall flows.
Public outreach at the 2023 Alta Vista Fun Festival at the Alta Vista Botanical Gardens.
31June 18, 2024 Item #11 Page 101 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 452,331$ 491,137$ 506,402$ 570,589$ 16.2%
5200 Benefits 153,598$ 192,521$ 174,061$ 223,177$ 15.9%
Total Personnel Expenses 605,929$ 683,658$ 680,462$ 793,766$ 16.1%
40001 5520 Books -$ -$ -$ -$ 0.0%
40001 5930 Equipment Replacement 324$ 6,000$ 6,081$ 1,000$ -83.3%
40001 6120 Fuel & Lube 3,062$ 3,200$ 2,065$ 2,900$ -9.4%
40001 6310 Lab Equipment Repair 5,303$ 11,000$ 16,856$ 7,000$ -36.4%
40001 6330 Lab Supplies 1,077$ 1,600$ -$ 1,600$ 0.0%
40001 6410 Laundry & Uniforms 1,535$ 2,000$ 1,830$ 2,000$ 0.0%
40001 6422 Legal Notices 426$ 750$ -$ 750$ 0.0%
40001 6430 Memberships -$ -$ -$ 2,482$ 0.0%
40001 6450 Professional Services -$ 75,000$ -$ 15,000$ -80.0%
40001 7120 Printing & Reproduction -$ -$ -$ -$ 0.0%
40001 7130 Public Information 1,907$ 2,000$ 3,725$ 2,000$ 0.0%
40001 7610 Professional Development -$ -$ -$ 8,400$ 0.0%
Total Non-Personnel Expenses 13,634$ 101,550$ 30,557$ 43,132$ -57.5%
11001 Administration 162,946$ 179,561$ 195,713$ 228,783$ 27.4%
12001 Laboratory 77,909$ 52,057$ 40,816$ 89,606$ 72.1%
13001 Energy Management 2,834$ 2,801$ 2,478$ 2,698$ -3.7%
Total Internal Service Fund Expenses 243,689$ 234,419$ 239,007$ 321,087$ 37.0%
Total Operating Expenses 863,252$ 1,019,627$ 950,026$ 1,157,985$ 13.6%
1. Represents the percentage change from the FY 2023-24 Budget to the FY 2024-25 Proposed Budget.
OPERATING EXPENSE SUMMARY:
SOURCE CONTROL
PERSONNEL
NON-PERSONNEL
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹ INTERNAL SERVICE FUNDS Actual
FY 2022-23
Budget
FY 2023-24
33June 18, 2024 Item #11 Page 103 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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34June 18, 2024 Item #11 Page 104 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
REMOTE FACILITIES
AGUA HEDIONDA LIFT STATION
The Agua Hedionda Lift Station (AHLS) is part of the Encina Joint Sewerage System and is jointly owned by the City of Vista
and the City of Carlsbad. This pump station is located on the southeast shore of the Agua Hedionda Lagoon.
Capacity – The new AHLS is equipped four (4) lift pumps and four (4) force main pumps, providing pumping redundancy and
a broad operating range. This facility is operated 365 days a year on a 24 hour-a-day basis.
Cost Allocation – The AHLS is operated by EWA under a contract with the owner agencies. The costs of operating and
maintaining the AHLS are allocated to the City of Vista (69.1%) and the City of Carlsbad (30.9%) in accordance with the May
2017 Memorandum of Understanding.
Agua Hedionda Lift Station
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 187,273$ 257,408$ 273,181$ 182,074$ -29.3%
5200 Benefits 59,646$ 94,957$ 98,385$ 68,300$ -28.1%
Total Personnel Expenses 246,919$ 352,365$ 371,566$ 250,374$ -28.9%
31001 5431 Water 12,282$ 29,050$ 13,376$ 21,300$ -26.7%
31001 5435 Electricity 170,266$ 184,800$ 178,164$ 194,040$ 5.0%
31001 5910 Equipment Rental -$ 1,000$ -$ 1,000$ 0.0%
31001 6120 Fuel & Lube 6,579$ 12,475$ 8,063$ 10,830$ -13.2%
31001 6410 Laundry & Uniforms 515$ 550$ 614$ 550$ 0.0%
31001 6424 Info Systems: Infrastructure -$ -$ -$ 4,000$ 0.0%
31001 6920 Permits 2,891$ 6,357$ 7,226$ 6,330$ -0.4%
31001 6930 Piping & Electrical Repair 3,816$ 3,500$ 3,079$ -$ -100.0%
31001 6940 Planned Maintenance 10,932$ 11,000$ 19,347$ 14,500$ 31.8%
31001 7010 Plant Contracts 5,319$ 27,550$ 14,560$ 31,850$ 15.6%
31001 7320 Safety Equipment 1,195$ 2,000$ -$ 2,000$ 0.0%
31001 7330 Specialty Services -$ -$ -$ -$ 0.0%
31001 7510 Tools -$ 1,000$ -$ 1,000$ 0.0%
Total Non-Personnel Expenses 213,795$ 279,282$ 244,429$ 287,400$ 2.9%
11001 Administration 102,385$ 108,919$ 118,717$ 126,099$ 15.8%
Total Internal Service Fund Expenses 102,385$ 108,919$ 118,717$ 126,099$ 15.8%
Total Operating Expenses 563,099$ 740,566$ 734,712$ 663,873$ -10.4%
1. Represents the percentage change from the FY 2023-24 Budget to the FY 2024-25 Proposed Budget.
OPERATING EXPENSE SUMMARY:
AGUA HEDIONDA LIFT STATION
PERSONNEL
NON-PERSONNEL
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
%
Change¹ INTERNAL SERVICE FUNDS Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
37June 18, 2024 Item #11 Page 107 of 625
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38June 18, 2024 Item #11 Page 108 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
REMOTE FACILITIES
BUENA CREEK PUMP STATION
The Buena Creek Pump Station (BCPS) is owned by the Buena Sanitation District (BSD). This pump station is located
approximately two miles north of Palomar Airport Road and 1/8 mile east of Melrose Drive.
Capacity – The BCPS, which is equipped with five (5) pumps rated at 4,500 gallons per minute and is operated 365 days a year
on a 24 hour-a-day basis.
Cost Allocation – The BCPS is operated by EWA under a contract with the BSD. 100% of the costs for operating and
maintaining the BCPS are allocated to the BSD in accordance with the May 2017 Memorandum of Understanding.
Buena Creek Pump Station
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40June 18, 2024 Item #11 Page 110 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 174,567$ 204,076$ 171,259$ 169,974$ -16.7%
5200 Benefits 59,430$ 74,503$ 60,102$ 62,516$ -16.1%
Total Personnel Expenses 233,997$ 278,579$ 231,361$ 232,490$ -16.5%
37001 5431 Water 2,309$ 2,300$3,836$3,700$60.9%
37001 5435 Electricity 233,153$ 218,240$ 256,008$ 296,101$ 35.7%
37001 6120 Fuel & Lube 4,869$ 7,100$2,931$6,290$-11.4%
37001 6410 Laundry & Uniforms 515$ 550$ 614$ 550$ 0.0%
37001 6424 Info Systems: Infrastructure -$-$-$4,000$0.0%
37001 6710 Equipment New -$-$-$-$0.0%
37001 6730 Non-Specific Repair & Maintenance -$0.0%
37001 6920 Permits 1,995$ 4,334$4,706$4,760$9.8%
37001 6930 Piping & Electrical Repair 5,639$5,000$5,634$5,000$0.0%
37001 6940 Planned Maintenance 6,494$6,500$842$ 6,500$0.0%
37001 7010 Plant Contracts 5,628$ 21,100$ 9,179$24,700$ 17.1%
37001 7320 Safety Equipment 587$ 1,200$-$1,200$0.0%
37001 7330 Specialty Services -$-$-$-$0.0%
37001 7510 Tools -$1,000$1,000$0.0%
Total Non-Personnel Expenses 261,189$ 267,324$ 283,750$ 353,801$ 32.3%
11001 Administration 68,136$ 73,865$ 80,510$ 89,900$ 21.7%
Total Internal Service Fund Expenses 68,136$ 73,865$ 80,510$ 89,900$ 21.7%
Total Operating Expenses 563,322$ 619,768$ 595,621$ 676,191$ 9.1%
1. Represents the percentage change from the FY 2023-24 Budget to the FY 2024-25 Proposed Budget.
OPERATING EXPENSE SUMMARY:
BUENA CREEK PUMP STATION
PERSONNEL
NON-PERSONNEL
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
%
Change¹ INTERNAL SERVICE FUNDS Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
41June 18, 2024 Item #11 Page 111 of 625
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42June 18, 2024 Item #11 Page 112 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
REMOTE FACILITIES
BUENA VISTA PUMP STATION
The Buena Vista Pump Station (BVPS) is part of the Encina Joint Sewerage System and is jointly owned by the City of Vista and
the City of Carlsbad. This pump station is located on the southwest shores of the Buena Vista Lagoon.
Capacity – The BVPS, which is equipped with four (4) pumps rated at 6,000 gallons per minute and is operated 365 days a
year on a 24 hour-a-day basis.
Cost Allocation – The BVPS is operated by EWA under a contract with the owner agencies. The costs of operating and
maintaining the BVPS are allocated to the City of Vista (89.6%) and the City of Carlsbad (10.4%) in accordance with the May
2017 Memorandum of Understanding.
Buena Vista Pump Station
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44June 18, 2024 Item #11 Page 114 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 129,836$ 172,356$ 152,469$ 146,945$ -14.7%
5200 Benefits 54,911$ 60,653$ 54,829$ 54,839$ -9.6%
Total Personnel Expenses 184,747$ 233,009$ 207,299$ 201,784$ -13.4%
32001 5431 Water 935$ 1,200$ 893$ 1,220$ 1.7%
32001 5435 Electricity 492,257$ 499,400$ 548,868$ 632,122$ 26.6%
32001 5910 Equipment Rental -$ -$ -$ -$ 0.0%
32001 6120 Fuel & Lube 5,589$ 7,350$ 7,546$ 6,540$ -11.0%
32001 6410 Laundry & Uniforms 515$ 550$ 614$ 550$ 0.0%
32001 6424 Info Systems: Infrastructure -$ -$ -$ 4,000$ 0.0%
32001 6730 Non-Specific Repair & Maintenance -$ -$ -$ -$ 0.0%
32001 6920 Permits 3,716$ 6,246$ 8,694$ 7,157$ 14.6%
32001 6930 Piping & Electrical Repair 838$ 7,500$ 4,907$ 7,500$ 0.0%
32001 6940 Planned Maintenance 13,519$ 13,500$ 1,380$ 13,500$ 0.0%
32001 7010 Plant Contracts 9,349$ 19,400$ 18,652$ 24,400$ 25.8%
32001 7320 Safety Equipment 460$ 1,500$ 486$ 1,500$ 0.0%
32001 7330 Specialty Services -$ -$ -$ -$ 0.0%
32001 7510 Tools -$ 1,000$ 335$ 1,000$ 0.0%
Total Non-Personnel Expenses 527,178$ 557,646$ 592,375$ 699,489$ 25.4%
11001 Administration 70,567$ 73,957$ 80,610$ 89,255$ 20.7%
Total Internal Service Fund Expenses 70,567$ 73,957$ 80,610$ 89,255$ 20.7%
Total Operating Expenses 782,492$ 864,612$ 880,284$ 990,528$ 14.6%
1. Represents the percentage change from the FY 2023-24 Budget to the FY 2024-25 Proposed Budget.
OPERATING EXPENSE SUMMARY:
BUENA VISTA PUMP STATION
PERSONNEL
NON-PERSONNEL
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
%
Change¹ INTERNAL SERVICE FUNDS Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
45June 18, 2024 Item #11 Page 115 of 625
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46June 18, 2024 Item #11 Page 116 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
REMOTE FACILITIES
CARLSBAD WATER RECYCLING FACILITY
The Carlsbad Water Recycling Facility (CWRF) is owned by the City of Carlsbad via the Carlsbad Municipal Water District. The
facility is located on nine (9) acres directly adjacent to the southwest border of the EWPCF.
Capacity – The CWRF treats EWPCF secondary effluent to meet title 22, California Code of Regulations standards for
disinfected tertiary recycled water, which is conveyed throughout the City for irrigation purposes. A plant expansion
completed during FY 2016-17 increased the plant capacity to 7 MGD.
Cost Allocation – The CWRF is operated by EWA under a contract with the Carlsbad Municipal Water District. 100% of the
costs for operating and maintaining the CWRF are paid by the Carlsbad Municipal Water District, via the City of Carlsbad, in
accordance with the May 2005 Memorandum of Understanding. Recommended expenses are based on the expected
recycled water production volume. Production volume is anticipated to increase during Fiscal Year 2024-25 due to decreased
production at the Vallecitos Water District’s Meadowlark Water Reclamation Facility. The Meadowlark Water Reclamation
Facility typically supplies a portion of the City of Carlsbad’s recycled water needs but will be offline due to planned
maintenance activities for a portion of the fiscal year. Actual expenditures will reflect the actual volume of recycled water
production.
Carlsbad Water Recycling Facility
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 347,688$ 391,226$ 273,377$ 280,539$ -28.3%
5200 Benefits 116,054$ 148,351$ 101,022$ 105,565$ -28.8%
Total Personnel Expenses 463,742$ 539,577$ 374,399$ 386,104$ -28.4%
38001 5394 Sodium Hydroxide 7,076$20,000$ 13,626$ 20,000$ 0.0%
38001 5395 Citric Acid 12,696$ 38,100$ 25,819$ 38,100$ 0.0%
38001 5407 Sodium Hypochlorite 238,774$ 437,700$ 563,707$ 611,679$ 39.7%
38001 5408 Coagulation Polymer -$3,300$-$3,300$0.0%
38001 5409 Dewatering Polymer -$-$-$-$0.0%
38001 5410 Chemicals -$-$-$-$0.0%
38001 5411 Sodium Bisulfate 9,210$22,400$ 10,863$ 26,334$ 17.6%
38001 5412 Alum -$14,100$ -$14,100$ 0.0%
38001 5435 Electricity 232,990$ 298,515$ 267,419$ 265,125$ -11.2%
38001 5530 Misc. Corrosion Protection 1,195$2,000$-$2,000$0.0%
38001 5910 Equipment Rental -$3,500$-$3,500$0.0%
38001 6120 Fuel & Lube 84$ 1,480$275$ 1,445$-2.4%
38001 6230 Janitorial 1,600$ 2,100$1,750$2,100$0.0%
38001 6410 Laundry & Uniforms 978$ 1,250$1,166$1,250$0.0%
38001 6424 Information Systems 3,997$4,000$6,172$4,000$0.0%
38001 6450 Professional Services 8,053$25,000$ 3,520$25,000$ 0.0%
38001 6730 Non-Specific Repair & Maintenance -$-$-$-$0.0%
38001 6920 Permits 27,175$ 31,625$ 57,126$ 33,925$ 7.3%
38001 6930 Piping & Electrical Repair 9,238$10,000$ 8,033$10,000$ 0.0%
38001 6940 Planned Maintenance 34,764$ 35,000$ 21,199$ 35,000$ 0.0%
38001 7010 Plant Contracts 6,106$ 30,500$ 10,278$ 41,100$ 34.8%
38001 7320 Safety Equipment 554$ 1,700$-$1,700$0.0%
38001 7330 Specialty Services -$-$-$-$0.0%
38001 7510 Tools -$1,000$1,960$1,000$0.0%
Total Non-Personnel Expenses 594,490$ 983,270$ 992,913$ 1,140,658$ 16.0%
11001 Administration 222,145$ 254,417$ 277,304$ 326,647$ 28.4%
12001 Laboratory 63,153$ 52,584$ 41,229$ 72,635$ 38.1%
Total Internal Service Fund Expenses 285,298$ 307,001$ 318,533$ 399,282$ 30.1%
Total Operating Expenses 1,343,530$ 1,829,848$ 1,685,845$ 1,926,044$ 5.3%
OPERATING EXPENSE SUMMARY:
CARLSBAD WATER RECYCLING FACILITY
PERSONNEL
NON-PERSONNEL
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
%
Change¹ INTERNAL SERVICE FUNDS Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
49June 18, 2024 Item #11 Page 119 of 625
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50June 18, 2024 Item #11 Page 120 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
REMOTE FACILITIES
RACEWAY BASIN PUMP STATION
The Raceway Basin Pump Station (RBPS) is owned by the City of Vista. This pump station is located approximately 1/2 mile
north of Palomar Airport Road and 1/8 mile west of Melrose Drive.
Capacity – The RBPS, which is equipped with three (3) pumps rated at 1,350 gallons per minute and is operated 365 days a
year on a 24 hour-a-day basis.
Cost Allocation – The RBPS is operated by EWA under a contract with the City of Vista. 100% of the costs for operating and
maintaining the RBPS are allocated to the City of Vista in accordance with the May 2017 Memorandum of Understanding.
Raceway Basin Pump Station
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 93,278$ 122,871$ 134,451$ 97,144$ -20.9%
5200 Benefits 38,253$ 46,247$ 49,782$ 37,066$ -19.9%
Total Personnel Expenses 131,531$ 169,118$ 184,232$ 134,210$ -20.6%
39001 5431 Water 662$ 1,050$751$ 1,100$4.8%
39001 5435 Electricity 50,624$ 46,035$ 56,703$ 62,014$ 34.7%
39001 5445 Telephone -$-$-$-$0.0%
39001 5910 Equipment Rental -$-$-$-$0.0%
39001 6120 Fuel & Lube 3,743$ 6,150$2,767$5,648$-8.2%
39001 6410 Laundry & Uniforms 515$ 550$ 614$ 550$ 0.0%
39001 6424 Info Systems: Infrastructure -$-$-$4,000$0.0%
39001 6710 Equipment New -$-$-$-$0.0%
39001 6730 Non-Specific Repair & Maintenance -$-$-$-$0.0%
39001 6920 Permits 2,452$ 4,870$1,786$5,565$14.3%
39001 6930 Piping & Electrical Repair 202$ 2,000$-$2,000$0.0%
39001 6940 Planned Maintenance 4,660$5,000$2,440$5,000$0.0%
39001 7010 Plant Contracts 4,382$ 18,500$ 6,370$20,300$ 9.7%
39001 7320 Safety Equipment 163$ 1,150$-$1,150$0.0%
39001 7330 Specialty Services -$-$-$-$0.0%
39001 7510 Tools -$1,000$-$1,000$0.0%
Total Non-Personnel Expenses 67,403$ 86,305$ 71,431$ 108,327$ 25.5%
11001 Administration 47,055$ 50,310$ 54,836$ 60,039$ 19.3%
Total Internal Service Fund Expenses 47,055$ 50,310$ 54,836$ 60,039$ 19.3%
Total Operating Expenses 245,989$ 305,733$ 310,499$ 302,576$ -1.0%
1. Represents the percentage change from the FY 2023-24 Budget to the FY 2024-25 Proposed Budget.
OPERATING EXPENSE SUMMARY:
RACEWAY BASIN PUMP STATION
PERSONNEL
NON-PERSONNEL
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
%
Change¹ INTERNAL SERVICE FUNDS Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
53June 18, 2024 Item #11 Page 123 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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54June 18, 2024 Item #11 Page 124 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
INTERNAL SERVICE FUNDS
Internal Service Funds (ISFs) make categorical and overhead charges to operating and capital programs. Categorical charges
are costs incurred by the ISF that are directly attributable to a particular operating or capital program the ISF supports.
Overhead charges are costs incurred by the ISF that support more than one operating or capital program. Encina’s budget
reflects three ISFs: (1) Administration; (2) Laboratory; and, (3) Energy Management. The existence of these ISFs traces back
to the 1998 Encina Staffing Reorganization and management’s effort to distinguish between costs required to ensure public
health, produce effluent water compliant with NPDES Permit standards, and maintain the associated Encina Joint System
infrastructure from costs associated with administering the Encina Joint System that could be taken on by a Member Agency
or a third party administrator (Administration), permit compliance activities that could be contracted out (Laboratory), and
power that could be purchased from San Diego Gas & Electric (Energy Management).
Administration – The Administration Internal Service Fund provides professional support services to Encina’s Board of
Directors as well as all Operating and Capital Programs. Administration plans and executes Encina’s business, asset
management, and financial plans; provides treasury and accountancy management; is responsible for required and
supplemental financial reporting; administers all human resources functions, employee benefits, professional development,
and other “Employer of Choice” initiatives; and, supports Encina’s governance activities.
Laboratory – The Laboratory Internal Service Fund is responsible for monitoring and reporting activities required by: (1)
Encina’s National Pollutant Discharge Elimination System (NPDES) Permit; (2) permits related to facilities operated and
maintained by Encina staff; (3) Encina’s Storm Water Permit; and, (4) permits and contracts related to biosolids use. The
Laboratory is also responsible for management of Encina’s Joint Flow Metering System (JFMS), as well as the sampling and
data compilation elements of Encina’s Financial Plan and Revenue Program.
Encina’s Laboratory, which is certified by the State of California’s Environmental Laboratory Accreditation Program, analyzes
over 32,000 samples per year including process control, plant influent and effluent, biosolids, industrial user samples, ocean
water, storm water, and drinking water. A portion of the analyses is completed under contract for Encina’s Member Agencies,
which generated over $169,000 in revenue in FY 2022-23, offsetting operating expenses.
Energy Management – The Energy Management Internal Service Fund utilizes the EWPCF’s
power production and heat exchange facilities to maximize the beneficial reuse of digester
gas produced in the wastewater treatment process thus minimizing the amount of energy
Encina must purchase to operate the EWPCF. EWPCF’s Energy Management facilities
generates about 12 million kilowatt hours of green electricity per year from biogas thus
providing up to 85% of the electricity required to operate the EWPCF. Encina is a member of
the Environmental Protection Agency’s Green Power Partnership and has been ranked in the
Top 30 of the Green Power Leadership Club for On-Site Generation since 2011.
Cost Allocation – All ISF costs and revenues are allocated internally to one or more Operating or Capital program on the basis
of use. Each Operating and Capital program has its own cost allocation that apportions its net costs the Member Agencies.
55June 18, 2024 Item #11 Page 125 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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56June 18, 2024 Item #11 Page 126 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
5100 Salaries 1,987,807$ 1,973,165$ 2,359,114$ 2,464,203$ 24.9%
5200 Benefits 588,947$ 706,168$ 745,833$ 880,407$ 24.7%
Total Personnel Expenses 2,576,754$ 2,679,333$ 3,104,947$ 3,344,610$ 24.8%
11001 5445 Telephone 129,625$ 139,302$ 114,321$ -$ -100.0%
11001 5510 Advertising 11,966$ 7,000$ 2,668$ 2,000$ -71.4%
11001 5520 Books and Publications -$ 1,000$ -$ 947$ -5.3%
11001 5810 Employee Recognition 24,251$ 20,000$ 33,172$ -$ -100.0%
11001 5920 Equipment Repair Maint 31,374$ 10,000$ 5,237$ -$ -100.0%
11001 6210 Independent Auditor/Actuary 21,485$ 20,335$ 18,672$ -$ -100.0%
11001 6220 Insurance 448,950$ 584,960$ 610,340$ -$ -100.0%
11001 6420 Legal Services 90,354$ 100,000$ 86,089$ 100,000$ 0.0%
11001 6424 Info Systems: Infrastructure 415,797$ 463,500$ 486,722$ -$ -100.0%
11001 6430 Memberships 69,015$ 68,732$ 68,732$ 37,223$ -45.8%
11001 6440 Mileage Reimbursement 2,248$ 2,000$ 9,379$ -$ -100.0%
11001 6450 Professional Services 257,668$ 353,500$ 315,000$ 23,430$ -93.4%
11001 6830 Materials & Supplies 32,750$ 32,000$ 40,972$ 32,000$ 0.0%
11001 7110 Postage 2,320$ 4,810$ 8,530$ 7,990$ 66.1%
11001 7120 Printing & Reproduction 855$ 2,000$ -$ 2,000$ 0.0%
11001 7310 Safety & Medical Services 1,503$ -$ -$ -$ 0.0%
11001 7410 Subscriptions 4,586$ -$ -$ -$ 0.0%
11001 7610 Professional Development 123,648$ 182,230$ 204,242$ 106,720$ -41.4%
11003 5445 Telephone -$ -$ -$ 11,214$ 0.0%
11003 6210 Independent Auditor/Actuary -$ -$ -$ 22,770$ 0.0%
11003 6220 Insurance -$ -$ -$ 664,415$ 0.0%
11003 6430 Memberships -$ -$ -$ 1,366$ 0.0%
11003 6440 Mileage Reimbursement -$ -$ -$ 3,000$ 0.0%
11003 6450 Professional Services -$ -$ -$ 169,350$ 0.0%
11003 7610 Professional Development -$ -$ -$ 3,500$ 0.0%
11004 5510 Advertising -$ -$ -$ 5,000$ 0.0%
11004 5810 Employee Recognition -$ -$ -$ 30,000$ 0.0%
11004 6430 Memberships -$ -$ -$ 5,838$ 0.0%
11004 6450 Professional Services -$ -$ -$ 45,600$ 0.0%
11004 7610 Professional Development -$ -$ -$ 81,680$ 0.0%
11005 5445 Telephone -$ -$ -$ 128,088$ 0.0%
11005 5920 Equipment Repair Maint -$ -$ -$ 10,000$ 0.0%
11005 6424 Info Systems: Infrastructure -$ -$ -$ 936,668$ 0.0%
continued
OPERATING EXPENSE SUMMARY:
INTERNAL SERVICE FUNDS
PERSONNEL EXPENSES
NON-PERSONNEL EXPENSES
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
57June 18, 2024 Item #11 Page 127 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
11005 6430 Memberships -$-$-$390$ 0.0%
11005 7610 Professional Development -$-$-$11,000$ 0.0%
12001 6120 Fuel & Lube 546$ 695$ 1,682$695$ 0.0%
12001 6310 Lab Equipment Repair 36,982$ 39,900$ 60,167$ 43,900$ 10.0%
12001 6320 Lab Minor Equip Replace 1,794$2,490$10,066$ 9,600$285.5%
12001 6330 Lab Supplies 94,431$ 115,900$ 99,460$ 105,100$ -9.3%
12001 6410 Laundry & Uniforms 3,952$4,400$4,712$4,400$0.0%
12001 6430 Memberships -$-$-$3,052$0.0%
12001 6450 Professional Services 14,865$ 36,700$ 10,390$ 22,000$ -40.1%
12001 6910 Outside Analysis 22,873$ 46,500$ 10,520$ 17,000$ -63.4%
12001 6911 Effluent Testing 1,978$ 2,000$165$ 2,000$0.0%
12001 6912 Biosolids Testing 6,481$ 7,950$7,546$7,700$-3.1%
12001 6913 Industrial User Testing 31,294$ 52,000$ 40,714$ 53,000$ 1.9%
12001 6920 Permits 6,563$ 15,000$ 21,430$ 19,400$ 29.3%
12001 7120 Printing & Reproduction -$600$ 60$ 650$ 8.3%
12001 7330 Specialty Services 13,553$ 14,900$ 11,743$ 16,500$ 10.7%
12001 7610 Professional Development -$-$-$1,500$0.0%
13001 5410 Chemicals 8,372$ 10,556$ 9,399$10,600$ 0.4%
13001 5435 Electricity 1,000,647$ 912,232$ 828,363$ 967,741$ 6.1%
13001 5440 Natural Gas 1,374,386$ 1,327,855$ 740,976$ 1,062,607$ -20.0%
13001 6120 Fuel & Lube 29,934$ 35,600$ 56,101$ 35,600$ 0.0%
13001 6230 Janitorial 2,600$ -$-$-$0.0%
13001 6410 Laundry & Uniforms 1,173$1,400$1,426$1,400$0.0%
13001 6730 Non-Specific Repair & Maintenance 18,220$ 25,000$ 21,068$ 27,500$ 10.0%
13001 6920 Permits 18,086$ 19,859$ 35,394$ 25,000$ 25.9%
13001 6940 Planned Maintenance 82,223$ 108,000$ 86,281$ 108,000$ 0.0%
13001 7330 Specialty Services 24,854$ 61,000$ 41,609$ 67,500$ 10.7%
13001 7510 Tools 1,982$ 2,000$2,554$2,500$25.0%
Total Non-Personnel Expenses 4,466,184$ 4,833,906$ 4,105,902$ 5,057,134$ 4.6%
Total Operating Expenses 7,042,938$ 7,513,239$ 7,210,849$ 8,401,744$ 11.8%
1. Represents the percentage change from the FY 2023-24 Budget to the FY 2024-25 Proposed Budget.
NON-PERSONNEL EXPENSES (cont.) Actual
FY 2022-23
Budget
FY 2023-24
Projected
FY 2023-24
Proposed
FY 2024-25
%
Change¹
58June 18, 2024 Item #11 Page 128 of 625
CAPITAL
SECTION
Capital Budget Summary
Capital Improvement Program
Planned Asset Rehabilitation & Replacement
Capital Acquisitions
Remote Facilities Acquisitions & Rehabilitation
Capital Improvement Program - 5 Year Detail
Capital Improvement Program - Est. Carry Forward
Long-Term Capital Financial Plan
June 18, 2024 Item #11 Page 129 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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60June 18, 2024 Item #11 Page 130 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
CAPITAL PROGRAM
The Authority’s Capital Program consists of the following elements: (1) EWPCF – Capital Improvements; (2) EWPCF – Planned
Asset Rehabilitation & Replacement; (3) EWPCF – Capital Acquisitions; (4) Remote Facilities – Acquisitions & Rehabilitation;
(5) Five-Year Capital Improvement Plan; and (6) Twenty Year Capital Improvement Plan.
EWPCF – Capital Improvements – Capital Improvement Projects are those projects that increase or maintain the capacity of
the Joint System and require a significant time commitment from staff. These projects regularly span multiple fiscal years
and, therefore, unspent appropriations are typically carried forward by the Authority’s annual Appropriations Resolution.
Capital Project costs are allocated to Member Agencies based on ownership of the affected facilities. All Capital Projects are
studied, designed, and executed pursuant to Encina’s Comprehensive Asset Management Plan.
Encina Wastewater Authority, 2014
EWPCF – Planned Asset Rehabilitation & Replacement – Planned Asset Rehabilitation & Replacement projects extend the
useful life of existing Joint System facilities and require a significant time commitment from staff. These projects are typically
completed within a fiscal year, however, if a project cannot be completed, the Authority’s annual Appropriations Resolution
will identify unspent appropriations to be carried forward. Planned Asset Replacement costs are allocated based on
ownership of the affected facilities.
EWPCF – Capital Acquisitions – Capital Acquisitions include the purchase of new items and minor facility projects that
maintain the capacity and useful life of existing Joint System facilities. Expenditures are allocated based on the benefiting
program or internal service fund.
Remote Facilities – Acquisitions & Rehabilitation – Remote Facility Acquisitions and Rehabilitation include the purchase of
new items and minor facility projects that maintain the capacity and useful life of existing remote facilities operated by the
Authority. Expenditures are allocated based on ownership of the affected facilities.
61June 18, 2024 Item #11 Page 131 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
CAPITAL PROGRAM (cont.)
LONG TERM CAPITAL IMPROVEMENTS
Five-Year Capital Improvement Plan – The Five-Year Capital Improvement Plan includes expenditure projections for current
and planned projects expected to require additional appropriations through FY 2028-29, as identified by Encina’s
Comprehensive Asset Management Plan (E-CAMP) documents. The Five-Year Capital Improvement Plan is developed and
sequenced pursuant to E-CAMP.
Twenty-Year Capital Improvement Plan – The Twenty-Year Capital Improvement Plan includes expenditure projections for
current and planned projects expected to require additional appropriations through FY 2043-44.
As planning reports are updated or other information becomes available, the long-term financial schedules may be revised.
Capital Programs may also be modified due to unanticipated wastewater service requirements by one or more Member
Agencies, cost inflation, changes in local population and development growth patterns, and new regulatory requirements. All
projections are shown in current year dollars.
62June 18, 2024 Item #11 Page 132 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Actual FY 2022-23¹Budget FY 2023-24 Proposed FY 2024-25
EWPCF – Capital Improvements 16,272,257$ 19,245,000$ 25,072,000$
EWPCF – Planned Asset Rehabilitation & Replacement 1,192,653$ 1,534,200$ 1,729,000$
EWPCF – Capital Acquisitions 420,088$368,000$720,000$
Remotes Facilities – Acquisitions & Rehabilitation 1,294,102$ 1,602,917$ 1,549,500$
Subtotal 19,179,100$22,750,117$29,070,500$
Salaries & Benefits 2,964,385$ 3,084,320$ 2,347,081$
Total Capital Expense 22,143,485$25,834,437$31,417,581$
Actual FY 2022-23¹ Budget FY 2023-24 Proposed FY 2024-25
City of Carlsbad 5,301,587$ 6,389,064$ 7,793,555$
City of Vista 5,804,243$ 6,727,776$ 8,185,279$
Buena Sanitation District 1,681,424$ 1,885,193$ 2,395,413$
Vallecitos Water District 4,522,663$ 5,342,908$ 6,678,308$
City of Encinitas 857,335$1,007,443$ 1,264,922$
Leucadia Wastewater District 3,388,966$ 3,982,053$ 5,000,103$
Federal Grant 318,822$500,000$100,000$
Total Capital Revenue²21,875,040$25,834,437$31,417,581$
Actual FY 2022-23¹ Budget FY 2023-24 Proposed FY 2024-25
Liquid Process 1,130,892$925,000$3,067,000$
Outfall 6,070$50,000$230,000$
Solids Process 8,311,777$4,220,000$9,550,000$
Energy Management 462,004$800,000$2,400,000$
General 4,339,877$7,205,000$3,400,000$
Technology 1,572,444$3,600,000$4,600,000$
Professional Services 449,193$2,445,000$1,825,000$
Total EWPCF – Capital Improvements 16,272,257$ 19,245,000$ 25,072,000$
EWPCF – Planned Asset Rehabilitation & Replacement 1,192,653$ 1,534,200$ 1,729,000$
EWPCF – Capital Acquisitions 420,088$368,000$720,000$
Remote Facilities – Acquisitions & Rehabilitation 1,294,102$ 1,602,917$ 1,549,500$
Personnel 2,964,385$ 3,084,320$ 2,347,081$
Total Capital Expense 22,143,485$25,834,437$31,417,581$
1. Actuals for FY 2022-23 include the expenditure of authorized appropriations carried over from the previous year.
2. Revenue difference relates to a $268,445 interest income timing difference that will be net with future year member agency billings.
SUMMARY of CAPITAL
CAPITAL IMPROVEMENT PROGRAM
MULTI-YEAR PROJECTS
ESTIMATED REVENUES
63June 18, 2024 Item #11 Page 133 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Org Object Project Amount Totals
92102 8300 12009 PSB mechanical Rehab-Short Term 2,300,000$
92102 8300 13019 Control Strategy Improvements 100,000$
92102 8300 13024 RAS Box/IJS Rehabilitation 400,000$
92102 8300 14006 Effluen Pump Station Discharge Piping Valves Improvements 267,000$
Total Liquid Process 3,067,000$
92102 8300 21002 Ocean Outfall Maintenance and Inspection-External 130,000$
92102 8300 21009 Ocean Outfall-84" Repair 100,000$
Total Outfall 230,000$
92102 8300 31006 DAFT Repairs 1,100,000$
92102 8300 31010 Solids Facilities Support System Rehab 900,000$
92102 8300 32013 Digester Rehabilitation and Improvements 5,000,000$
92102 8300 32020 Digester 1, 2 & 3 Improvements 350,000$
92102 8300 33025 Existing Dryer Components Rehabilitation 200,000$
92102 8300 33030 Existing Dryer Major Rehabilitation 2,000,000$
Total Solids Process 9,550,000$
92102 8300 41005 Cogen Engine Top-End Overhaul 400,000$
92102 8300 41015 Cogen Engine Catalyst System & Gas Conditionint Facilities 500,000$
92102 8300 41025 Combined Generator Control Module Repalcement 1,500,000$
Total Energy Management 2,400,000$
92102 8300 51001 Odor & Corrision Control Improvements 600,000$
92102 8300 51002 ORF Carbon Media Replacement 150,000$
92102 8300 53013 Building Roof Replacements 200,000$
92102 8300 52032 Plant-wide Asset Painting & Coating 150,000$
92102 8300 52044 Flood Control Channel Restoration 100,000$
92102 8300 52047 Site Security Factilities - Tier 2-4 150,000$
92102 8300 53015 Dewatering Building Rehab and Cogen Roof 750,000$
92102 8300 54005 Implement Minor Condition Assessment Recommendations 150,000$
92102 8300 54006 As-Needed Contractor Services 1,000,000$
92102 8300 54007 Miscellaneous Building Rehabilitation 150,000$
Total General 3,400,000$
92102 8300 61206 Secondaries & Effluent Electrical & Controls 3,500,000$
92102 8300 61210 Heat Dryer Controls Improvements 450,000$
92102 8300 61514 SCADA Integration Services 265,000$
92102 8300 62708 Document Management System Upgrade 335,000$
92102 8300 62709 Cyber Security & Business System Management Services 50,000$
Total Technology 4,600,000$
92102 8300 81016 Asset Condition Assessments 100,000$
92102 8300 82015 Potable Reuse *500,000$
92102 8300 82020 Energy Resilience Assessment 100,000$
92102 8300 82025 OT Plan Update 50,000$
92102 8300 80827 Facility Master Plan Update 100,000$
92102 8300 84001 Extension of Staff Engineering Services 525,000$
92102 8300 84002 Research and Development Services 100,000$
92102 8300 84012 Air Permitting Assistance 200,000$
92102 8300 84019 CMMS/Asset Mgmt 150,000$
Total Professional Services 1,825,000$
Total EWPCF – Capital Improvements 25,072,000$
* Project is supported by Federal grant revenue.
Description
EWPCF – CAPITAL IMPROVEMENTS
64June 18, 2024 Item #11 Page 134 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Org Object Project Description Amount
80002 8010 80711 General Plant Projects 323,000$
General Plant Repairs & Unplanned Repair 170,000$
Plant Security Services 83,000$
Door Hinge and Lock Repair 30,000$
Replace Plant Lighting 20,000$
Maintenance Building Floor Replacement 20,000$
80002 8020 80040 TWAS & DAF System Projects 83,000$
TWAS Pump Rebuild 55,000$
DAF Pressurization Pump rebuild 18,000$
DAF Poly Pump Rebuild 4,000$
Plug Valve Replacement 6,000$
80002 8030 80811 Water Systems Projects 255,000$
Water Systems Pump Rebuild (2W, 3W, 3WL, 3WLC)150,000$
3WL Strainer Rotating Assembly Replacement 100,000$
Chlorine Pump Rebuild 5,000$
80002 8050 80098 Primary Area Projects 219,000$
Primary Sludge Pump Replacement 30,000$
Primary Sed Tank Parts 30,000$
Sludge Pump Rebuild Kit 26,000$
Primary Area Tank Drainage Pump Rebuild 5,000$
Plant Drainage Rebuild 10,000$
Primary Grinder Rebuild 14,000$
Grit Pump Rebuilds (2)40,000$
Ferric / Polymer Pumps (2)10,000$
Replace Valves in Gallery (8"=5, 6"=5)14,000$
Bar Screen and Washer compacter wear parts 40,000$
80002 8050 80209 FOG System Projects 99,000$
FOG Metering Pump Replacement 15,000$
Recirc Pump Rebuild 14,000$
FOG Transporter (Lobe Pump) Rebuild 70,000$
80002 8060 80185 Secondary Area Projects 269,000$
Flow Meter Replacement 50,000$
RAS Pump Replacement 25,000$
Aeration Basin DO Probe Replacements (1 basin)60,000$
WAS Pump Rebuild 15,000$
Effluent Motor Rehab 10,000$
ATS Replacement SEEPS Building 45,000$
SEEPS Return Actuator 24,000$
Rewire RAS 1-8 LIT 20,000$
SEEPS Wetwell LIT & Level Switch Low Replacement 20,000$
EWPCF – PLANNED ASSET REHABILITATION & REPLACEMENT
65June 18, 2024 Item #11 Page 135 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Org Object Project Description Amount
80002 8070 80195 Digester Area Projects 135,000$
Digester Mix Pump Rebuild 60,000$
Digester Transfer Pump Rebuild 12,000$
Digester #2 Recirculation Pump Rebuild 14,000$
Digester Hot Water Pump Replacement 5,000$
Gas Equipment Maintenance (with LIT)20,000$
Digester Heat Recirculation Pump Rebuild 14,000$
Digester Mix Pump Minor Rebuild 10,000$
80002 8080 80419 Centrifuge Feed Pit Projects 30,000$
Centrifuge Feed Pump Grinder Rebuild 15,000$
Centrifuge Feed Pump Motor Rebuild 15,000$
80002 8080 80264 Solids Processing Equipment Projects 198,000$
Cake Pump Rebuild 40,000$
RTO Media Replacement 30,000$
HD Furnace Safety Inspection 8,000$
Misc. Motors 20,000$
Furnace obsolete parts (NG Liner valve, Maxon, valves)25,000$
Condenser Mist Eliminators replacement due to wear 10,000$
Replacement of mixer plows due to wear 30,000$
Shaker Screen Parts 25,000$
Air Dryer Replacement 10,000$
80002 8090 80394 Cogeneration System Projects 118,000$
Heatloop Pump Repair 15,000$
UPS Repair and Warranty 15,000$
Cogen Air Compressor Replacement 35,000$
AHU Fan Assembly Co-Gen (Replacement Parts)21,000$
Breakers for Jacket Water Heaters 32,000$
Total EWPCF – Planned Asset Rehabilitation & Replacement 1,729,000$
66June 18, 2024 Item #11 Page 136 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Org Object Project Description Amount
23002 7710 70010 Information Technology 151,000$
Computer Replacement 40,000$
Network Hardware Repair 30,000$
SCADA Clients 15,000$
Cyber Security Password Manager 55,000$
Studio 5000-Troubleshoot Old SCADA 11,000$
23002 7730 70023 New Equipment 360,000$
Misc. Motor Replacements 40,000$
Vehicle Replacement (2 - EV Trucks)120,000$
EV Charger 40,000$
New Boom Lift-Compliance 70,000$
Process Monitoring TOC Analyzer (Headworks)60,000$
Cart Rehab/Replacement 30,000$
23002 7730 70033 Operations & Administration Building 100,000$
Executive Conference Room Chairs 10,000$
Portable Analyzer - Testo 350 10,000$
Lab Exhaust Fans (3)-Compliance 60,000$
Refrigerated Sampler for Influent Monitoring 20,000$
23002 7750 70300 EWPCF Plant 109,000$
Handheld Valve Actuator-Safety 13,000$
Remote Circuit Breaker Switch-Safety 21,000$
Lifting Gantry -Safety 12,000$
Man Lift-Heat Dryer Building -Safety 13,000$
Centrifuge Rehabilitation 50,000$
Total EWPCF – Capital Acquisitions 720,000$
EWPCF – CAPITAL ACQUISITIONS
67June 18, 2024 Item #11 Page 137 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Org Object Project Amount Totals
31002 7750 70850 AHLS - Minor (Mech / Structural) Rehabilitation 50,000$
31002 7750 70864 AHLS - Minor Electrical & Instrumentation Rehabilitation 50,000$
31002 7750 70870 AHLS - Integration Assistance 30,000$
31002 7750 70830 AHLS - Grinder Rebuild 30,000$
31002 7750 70840 AHLS - Pump and Motor Rebuild 90,000$
31002 7750 70860 AHLS - VFD Repairs 15,000$
31002 7750 70862 AHLS - Coatings and Paintings 7,000$
31002 7750 70880 AHLS - R-CAMP Study Update 17,500$
31002 7750 AHLS - Fan over the Wetwell-NEW 20,000$
Total AHLS 309,500$
37002 7750 70841 BCPS - Minor Electrical Instrumentation & Control Rehabilitation 50,000$
37002 7750 70851 BCPS - Minor Mechanical Rehabilitation 40,000$
37002 7750 70855 BCPS - Minor Structural Rehabilitation 20,000$
37002 7750 70990 BCPS - Grinder Rebuild 30,000$
37002 7750 71000 BCPS - Sewage Pump Rebuild 30,000$
37002 7750 71010 BCPS - Sewage Pump Motor Rebuild 6,500$
37002 7750 71060 BCPS - Integration Assistance 20,000$
37002 7750 71040 BCPS - Unplanned Minor Rehabilitation 10,000$
37002 7750 71030 BCPS - Coatings and Paintings 20,000$
37002 7750 71050 BCPS - VFD Repairs 15,000$
37002 7750 70980 BCPS - R-CAMP Study Update 43,750$
Total BCPS 285,250$
32002 7750 70811 BVPS - Minor Electrical Instrumentation & Control Rehabilitation 30,000$
32002 7750 70812 BVPS - Minor Mechanical Rehabilitation 20,000$
32002 7750 70825 BVPS - Minor Structural Rehabilitation 60,000$
32002 7750 70360 BVPS - Grinder Rebuild 60,000$
32002 7750 70219 BVPS - Sewage Pump & Motor Rebuild 45,000$
32002 7750 70920 BVPS - Coatings and Paintings 20,000$
32002 7750 70930 BVPS - Unplanned Minor Rehabilitation 10,000$
32002 7750 70940 BVPS - Integration Assistance 20,000$
32002 7750 70960 BVPS - VFD Repairs 15,000$
32002 7750 70980 BVPS - R-CAMP Study Update 61,250$
Total BVPS 341,250$
38002 7750 71091 CWRF - Miscellaneous Service Requests 13,000$
38002 7750 71111 CWRF - Minor Electrical Instrumentation & Control Rehabilitation 40,000$
38002 7750 71081 CWRF - Minor Structural Rehabilitation 80,000$
38002 7750 71120 CWRF - Coatings and Paintings 140,000$
38002 7750 71110 CWRF - Unplanned Minor Rehabilitation 15,000$
38002 7750 71160 CWRF - Integration Assistance 75,000$
38002 7750 71130 CWRF - VFD Repairs 15,000$
38002 7750 71150 CWRF - Forsta Filter Spare Parts 20,000$
38002 7750 71150 CWRF - UF Parts (Actuators, Sensors, Air System)15,000$
38002 7750 71170 CWRF - R-CAMP Study Update 35,000$
Total CWRF 448,000$
REMOTE FACILITIES – ACQUISITIONS & REHABILITATION
Description
68June 18, 2024 Item #11 Page 138 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Org Object Project Amount TotalsDescription
39002 7750 70398 RBPS - Minor Mechanical Rehabilitation 15,000$
39002 7750 71191 RBPS - Minor Structural Rehabilitation 30,000$
39002 7750 71180 RBPS - Grinder Rebuild 30,000$
39002 7750 71211 RBPS - Sewage Pump & Motor Rebuild 30,000$
39002 7750 71220 RBPS - Coatings and Paintings 1,000$
39002 7750 71200 RBPS - Unplanned Minor Rehabilitation 7,000$
39002 7750 71240 RBPS - Integration Assistance 20,000$
39002 7750 71210 RBPS - VFD Repairs 15,000$
39002 7750 71260 RBPS - R-CAMP Study Update 17,500$
Total RBPS 165,500$
Total Remote Facilities – Capital Acquisitions & Rehabilitation 1,549,500$
69June 18, 2024 Item #11 Page 139 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
EWPCF – CAPITAL IMPROVEMENTS, FIVE-YEAR DETAIL
Project Name Status
Project
Number
Prior
Appropriation¹Transfers²
Total Prior
Appropriation
Total Prior
Expenditures³
Balance as of
Mar. 2024⁴
FY 2024-25
Appropriation
FY 2025-26
Appropriation
FY 2026-27
Appropriation
FY 2027-28
Appropriation
FY 2028-29
Appropriation
Total
Appropriations
In Progress
PSB Mechanical Rehab - Short Term IP 12009 800,000$ (10,000)$ 790,000$ 185,866$ 604,134$ 2,300,000$ 4,100,000$ 3,800,000$ -$ -$ 10,990,000$
Secondary Clarifiers and Strainers Improvements IP 13007 7,847,105 212,201 8,059,306 8,014,546 44,760 -----8,059,306
Aeration Basin Minor Repairs (Diffuser Replacements)IP 13023 460,846 -460,846 112,364 348,482 -----460,846
84-inch Outfall Repair IP 21009 50,000 -50,000 -50,000 100,000 ----150,000
DAFT Repairs IP 31006 4,290,435 -4,290,435 2,769,107 1,521,328 1,100,000 ----5,390,435
DAFT Repairs: Phase II & Solids Facilities Support System IP 31010 200,000 -200,000 -200,000 900,000 5,500,000 6,100,000 5,500,000 -18,200,000
Digester Rehabilitation and Improvements IP 32013 21,784,208 -21,784,208 18,912,133 2,872,075 5,000,000 ----26,784,208
Dryer Safety Improvements IP 33026 1,898,080 52,962 1,951,042 1,850,236 100,806 -----1,951,042
Biosolids Management Plan Update IP 33027 350,000 -350,000 344,077 5,923 -----350,000
Existing Dryer Major Rehabilitation IP 33030 -261,017 261,017 104 260,913 2,000,000 2,500,000 ---4,761,017
Cogen Engine Full Overhaul IP 41007 2,324,412 -2,324,412 2,324,412 ------2,324,412
Alternative Fuels Receiving Facility Improvements IP 41023 400,000 -400,000 -400,000 -----400,000
Automate Main Breakers in Cogen IP 41024 249,000 1,858 250,858 236,323 14,535 -----250,858
Combined Generator Control Module Replacement IP 41025 250,000 167,802 417,802 163,905 253,897 1,500,000 ----1,917,802
ORF I System Rehabilitation & Odor and Corrosion Control IP 51001 881,993 12,000 893,993 585,395 308,598 600,000 1,400,000 5,500,000 4,000,000 -12,393,993
ORF II Treatment System Improvements IP 51014 782,200 54,679 836,879 823,348 13,531 -----836,879
Odor Control Improvements IP 51016 324,172 (34,213) 289,959 206,005 83,954 -----289,959
Site Security Facilities-Tier 1 IP 52012 885,435 (100,000) 785,435 419,161 366,274 -----785,435
Climate Control at MCCs and Cogen Building IP 52021 4,574,250 17,871 4,592,121 4,592,121 ------4,592,121
Building Roof Replacement(Secondary, Chlorine, Headworks) IP 53013 1,850,000 360,000 2,210,000 1,090,584 1,119,416 200,000 ----2,410,000
Admin Building HVAC Rehab IP 53004 6,037,375 88,637 6,126,012 5,637,832 488,180 -----6,126,012
Flood Control Channel Restoration IP 52044 100,000 -100,000 70,481 29,519 100,000 ----200,000
Dewatering Building Reabilitation (and Cogen Roof)IP 53015 250,000 -250,000 -250,000 750,000 ----1,000,000
Network Improvements5 IP 61205 4,272,693 (39,310) 4,233,384 4,176,923 56,461 -----4,233,384
Secondaries & Effluent Electrical & Controls Improvements IP 61206 1,406,000 -1,406,000 769,853 636,147 3,500,000 5,000,000 4,500,000 --14,406,000
Cogen Electrical and Controls Improvements IP 61207 600,000 (120,000) 480,000 47,521 432,479 -----480,000
CPS/SEEPS Controls Improvements IP 61208 244,000 -244,000 209,414 34,586 -----244,000
Blower Controls Improvements IP 61209 225,000 42,410 267,410 259,917 7,493 -----267,410
Heat Dryer Controls Improvements IP 61210 450,000 -450,000 -450,000 450,000 ----900,000
Chlorine Building and EPS Electrical and Controls Improvements IP 61211 434,000 -434,000 433,908 92 -----434,000
Centrifuge & Ancillary Systems Control Improvements IP 61212 300,000 -300,000 -300,000 -----300,000
Load Shed Controls Improvements IP 61214 50,000 (6,000) 44,000 41,737 2,263 -----44,000
Host Server Replacement-OT IP 62706 350,000 -350,000 -350,000 ---460,000 -810,000
IT Business Network Conversion IP 62710 550,000 (50,000) 500,000 -500,000 -----500,000
Potable Reuse Pilot6 IP 82015 1,578,850 (249,916) 1,328,934 1,032,023 296,911 500,000 ----1,828,934
Energy Resilience Assessment IP 82020 400,000 32,369 432,369 149,032 283,337 100,000 ----532,369
Peak Flow Mgmt and Eq Storage IP 82021 46,795 -46,795 46,795 ------46,795
Potable Reuse Strategic Plan IP 82022 -249,916 249,916 102,826 147,090 -----249,916
OT Plan Update IP 82025 50,000 -50,000 7,235 42,765 50,000 ----100,000
Heat Dryer HAZOP IP 82028 75,000 -75,000 -75,000 -----75,000
IT Plan Update IP 82030 100,000 -100,000 58,500 41,500 -50,000 ---150,000
Potable Water Systems Improvements IP 82034 50,000 -50,000 -50,000 -----50,000
Electronic Operations Man & Doc Mgt IP 84008 162,865 -162,865 142,865 20,000 -----162,865
Total In Progress 67,934,714$ 944,283$ 68,878,997$ 55,816,549$ 13,062,448$ 19,150,000$ 18,550,000$ 19,900,000$ 9,960,000$ -$ 136,438,997$
Recurring Projects
Ocean Outfall Maintenance and Inspection - External RP 21002 139,848$ -$ 139,848$ 116,016$ 23,832$ 130,000$ -$ 130,000$ -$ 130,000$ 529,848$
Ocean Outfall Bathymetric Survey - External RP 21005 -------142,000 --142,000
Ocean Outfall - Internal Integrity Assessment RP 21006 -------280,000 --280,000
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
EWPCF – CAPITAL IMPROVEMENTS, FIVE-YEAR DETAIL
Project Name Status
Project
Number
Prior
Appropriation¹Transfers²
Total Prior
Appropriation
Total Prior
Expenditures³
Balance as of
Mar. 2024⁴
FY 2024-25
Appropriation
FY 2025-26
Appropriation
FY 2026-27
Appropriation
FY 2027-28
Appropriation
FY 2028-29
Appropriation
Total
Appropriations
84-inch Outfall Inspection - Internal RP 21007 - - - - - - - 215,000 - - 215,000
Digester Cleaning Cycle RP 32018 - - - - - - - - 1,000,000 1,000,000 2,000,000
Exsiting Dryer Compenents Rehab RP 33025 566,015 (67,871) 498,144 247,151 250,993 200,000 200,000 200,000 200,000 200,000 1,498,144
Cogen Engine Top-End Overhaul RP 41005 1,680,943 4,591 1,685,534 1,276,200 409,334 400,000 - - 400,000 400,000 2,885,534
Cogen Engine In-Frame Overhaul RP 41006 - - - - - - 875,000 875,000 - - 1,750,000
ORF Carbon Media Replacement RP 51002 808,113 (6,840) 801,273 648,017 153,256 150,000 150,000 150,000 150,000 150,000 1,551,273
Plant-Wide Asset Painting and Protective Coating RP 52032 1,108,000 - 1,108,000 956,743 151,257 150,000 150,000 150,000 150,000 150,000 1,858,000
Site Security Facilities -Tier 2-4 RP 52047 150,000 - 150,000 - 150,000 150,000 150,000 150,000 150,000 150,000 900,000
Implement Minor Condition Assessment Recommendations RP 54005 737,255 (238,000) 499,255 49,440 449,815 150,000 150,000 150,000 150,000 150,000 1,249,255
As-Needed Contractor Services RP 54006 3,857,790 (280,358) 3,577,432 3,077,934 499,498 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 8,577,432
Miscellaneous Building Rehabilitation RP 54007 600,000 (122,000) 478,000 377,616 100,384 150,000 150,000 150,000 150,000 150,000 1,228,000
As-Needed SCADA Integration Services RP 61514 1,190,222 - 1,190,222 992,837 197,385 265,000 200,000 200,000 200,000 200,000 2,255,222
Host Server Replacement-IT RP 62705 - - - - - - 440,000 - 500,000 - 940,000
Backup Host Servers RP 62707 - - - - - - 100,000 - - - 100,000
Document Mangement System Upgrade RP 62708 555,000 - 555,000 284,195 270,805 335,000 100,000 20,000 20,000 20,000 1,050,000
Cyber Security and Business System Management Services RP 62709 700,000 - 700,000 373,015 326,985 50,000 150,000 150,000 150,000 150,000 1,350,000
Asset Condition Assessments RP 81016 189,189 (25,000) 164,189 99,457 64,732 100,000 100,000 100,000 100,000 100,000 664,189
E-CAMP Update/Condition Assessment RP 83001 893,235 - 893,235 603,695 289,540 - 250,000 - 250,000 - 1,393,235
Extension of Staff Engineering Services RP 84001 4,684,895 - 4,684,895 3,821,044 863,851 525,000 525,000 525,000 525,000 525,000 7,309,895
Research and Development Projects Services RP 84002 720,420 - 720,420 537,324 183,096 100,000 100,000 100,000 100,000 100,000 1,220,420
Air Permitting Assistance RP 84012 259,250 - 259,250 32,772 226,478 200,000 25,000 25,000 25,000 25,000 559,250
CMMS/Asset Management RP 84019 - - - - - 150,000 150,000 50,000 50,000 50,000 450,000
Total Recurring Projects 18,840,175$ (735,478)$ 18,104,697$ 13,493,456$ 4,611,241$ 4,205,000$ 4,965,000$ 4,762,000$ 5,270,000$ 4,650,000$ 41,956,697$
New Projects
Control Strategy Improvements NP 13019 -$ -$ -$ -$ -$ 100,000$ -$ -$ -$ -$ 100,000$
RAS Box/IJS Rehabilitation NP 13024 - - - - - 400,000 2,600,000 - - - 3,000,000
Effluent Pump Station Discharge Piping Valves NP 14006 - - - - - 267,000 401,000 - - - 668,000
Digester 1, 2 & 3 Improvements NP 32020 220,000 (220,000) - - - 350,000 2,550,000 4,700,000 11,800,000 20,200,000 39,600,000
Cogen Engine Catalyst System and Gas Conditioning Facilities NP 41015 150,000 (80,171) 69,829 - 69,829 500,000 3,000,000 4,500,000 4,200,000 - 12,269,829
Facility Master Plan Update NP 82027 - - - - - 100,000 400,000 - - - 500,000
Total New Projects 370,000$ (300,171)$ 69,829$ -$ 69,829$ 1,717,000$ 8,951,000$ 9,200,000$ 16,000,000$ 20,200,000$ 56,137,829$
Future Projects
Primary Scum and Centrate Pipeline Replacement5 FP 12010 170,000$ -$ 170,000$ 170,000$ -$ -$ -$ -$ -$ 308,000$ 478,000$
Primary Sludge Pumping Upgrades FP 12013 -$ -$ - - - - - - 397,000 - 397,000
Primary Sludge Pumping Second Header Pipe FP 12015 - - - - - - - - - 951,000 951,000
SC 7-Conversion from EQ to Clarifier FP 13008 - - - - - - - - 890,000 2,669,000 3,559,000
Turbo Blower Upgrade FP 41022 - - - - - - - - 2,000,000 2,500,000 4,500,000
Plant Waste Stream Rerouting FP 52026 - - - - - - 75,000 - - - 75,000
Potable Water Systems FP 52034 - - - - - - - - - - -
2W System and Sand Filter Repl. (Independent Metering) FP 52037 - - - - - - - 1,266,000 - - 1,266,000
Climate Change Action Plan Update FP 82023 - - - - - - - 100,000 - - 100,000
Source Control Program Evaluation FP 82024 - - - - - - - 85,000 - - 85,000
Technology Master Plan Update FP 82029 - - - - - - 125,000 125,000 - - 250,000
Total Future Projects 170,000$ -$ 170,000$ 170,000$ -$ -$ 200,000$ 1,576,000$ 3,287,000$ 6,428,000$ 11,661,000$
Total Unidentified Future Projects7 N/A -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Capital Improvements 87,314,889$ (91,366)$ 87,223,523$ 69,480,005$ 17,743,518$ 25,072,000$ 32,666,000$ 35,438,000$ 34,517,000$ 31,278,000$ 246,194,523$
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
EWPCF – CAPITAL IMPROVEMENTS, FIVE-YEAR DETAIL
Project Name Status
Project
Number
Prior
Appropriation¹Transfers²
Total Prior
Appropriation
Total Prior
Expenditures³
Balance as of
Mar. 2024⁴
FY 2024-25
Appropriation
FY 2025-26
Appropriation
FY 2026-27
Appropriation
FY 2027-28
Appropriation
FY 2028-29
Appropriation
Total
Appropriations
In Progress IP 67,934,714$ 944,283$ 68,878,997$ 55,816,549$ 13,062,448$ 19,150,000$ 18,550,000$ 19,900,000$ 9,960,000$ -$ 136,438,997$
Recurring Project RP 18,840,175 (735,478) 18,104,697 13,493,456 4,611,241 4,205,000 4,965,000 4,762,000 5,270,000 4,650,000 41,956,697
New Project NP 370,000 (300,171) 69,829 -69,829 1,717,000 8,951,000 9,200,000 16,000,000 20,200,000 56,137,829
Future Project FP 170,000 -170,000 170,000 --200,000 1,576,000 3,287,000 6,428,000 11,661,000
-----------
Notes:------
1. Historical data based on available information from when Munis was implemented over 10 years ago.
2. Reflects transfers occuring after the FY 2023-24 published budget document and may include transfers to/from projects now closed. The transfers are due to project timining differences and in lieu of appropriation requests to minimize cash flow impacts.
3. Includes actual expenditures through mid-March 2024.
4. The estimated carryforward includes encumbrances and available balance through mid-March 2024 and may vary based on actual spending through fiscal year end.
5. Represent prior projects with current activity not included in FY 2023-24 published budget document.
6. Partially offset by Federal grant revenues.
7. Represents anticipated expenditures based on historical experience that have not yet been assigned to a specific project.
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
EWPCF – CAPITAL IMPROVEMENTS, ESTIMATED CARRY FORWARD
Project Name
Project
Number
Total Prior
Appropriation1
Total Projected
Expenditures2
Estimated Carry
Forward3
FY 2024-25
Appropriation
Estimated
FY 2024-25
Appropriation⁴
Liquid Process (1xxxx)
PSB Mechanical Rehab - Short Term 12009 790,000$ 310,077$ 479,923$ 2,300,000$ 2,779,923$
Primary Scum and Centrate Pipeline Replacement5 12010 170,000 170,000 ---
Secondary Clarifiers and Strainers Improvements 13007 8,059,306 8,052,107 7,199 -7,199
Control Strategy Improvements 13019 ---100,000 100,000
Aeration Basin Minor Repairs (Diffuser Replacements)13023 460,846 460,417 429 -429
RAS Box/IJS Rehabilitation 13024 ---400,000 400,000
Effluent Pump Station Discharge Piping Valves 14006 ---267,000 267,000
Total Liquid Process 9,480,152$ 8,992,601$ 487,551$ 3,067,000$ 3,554,551$
Outfall (2xxxx)
Ocean Outfall Maintenance and Inspection - External 21002 139,848$ 121,867$ 17,981$ 130,000$ 147,981$
Ocean Outfall Bathymetric Survey - External 21005 -----
Ocean Outfall - Internal Integrity Assessment 21006 -----
84-inch Outfall Repair 21009 50,000 50,000 -100,000 100,000
Total Outfall 189,848$ 171,867$ 17,981$ 230,000$ 247,981$
Solids Process (3xxxx)
DAFT Repairs 31006 4,290,435$ 4,290,435$ -$1,100,000$ 1,100,000$
DAFT Repairs-Phase II 31010 200,000 75,000 125,000 900,000 1,025,000
Digester Rehabilitation and Improvements 32013 21,784,208 20,983,955 800,253 5,000,000 5,800,253
Digester Cleaning Cycle 32018 -----
Digester 1, 2 & 3 Improvements 32020 ---350,000 350,000
Exsiting Dryer Compenents Rehab 33025 498,144 372,648 125,496 200,000 325,496
Dryer Safety Improvements 33026 1,951,042 1,950,236 806 -806
Biosolids Management Plan Update 33027 350,000 349,577 423 -423
Existing Dryer Major Rehabilitation 33030 261,017 261,000 17 2,000,000 2,000,017
Total Solids Process 29,334,846$ 28,282,851$ 1,051,995$ 9,550,000$ 10,601,995$
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
EWPCF – CAPITAL IMPROVEMENTS, ESTIMATED CARRY FORWARD
Project Name
Project
Number
Total Prior
Appropriation1
Total Projected
Expenditures2
Estimated Carry
Forward3
FY 2024-25
Appropriation
Estimated
FY 2024-25
Appropriation⁴
Energy Management (4xxxx)
Cogen Engine Top-End Overhaul 41005 1,685,534$ 1,685,534$ -$400,000$ 400,000$
Cogen Engine In-Frame Overhaul 41006 -----
Cogen Engine Full Overhaul 41007 2,324,412 2,324,412 ---
Cogen Engine Catalyst System and Gas Conditioning Facilities 41015 69,829 -69,829 500,000 569,829
Alternative Fuels Receiving Facility Improvements 41023 400,000 150,000 250,000 -250,000
Automate Main Breakers in Cogen 41024 250,858 236,323 14,535 -14,535
Combined Generator Control Module Replacement 41025 417,802 417,802 -1,500,000 1,500,000
Total Energy Management 5,148,435$ 4,814,071$ 334,364$ 2,400,000$ 2,734,364$
General (5xxxx)
ORF I System Rehabilitation 51001 893,993$ 836,387$ 57,606$ 600,000$ 657,606$
ORF Carbon Media Replacement 51002 801,273 753,685 47,588 150,000 197,588
ORF II Treatment System Improvements 51014 836,879 836,848 31 -31
Odor Control Improvements 51016 289,959 247,982 41,977 -41,977
Site Security Facilities-Tier 1 52012 785,435 604,161 181,274 -181,274
Climate Control at MCCs and Cogen Building 52021 4,592,121 4,592,121 ---
Building Roof Replacement(Secondary, Chlorine, Headworks) 53013 2,210,000 1,867,289 342,711 200,000 542,711
Admin Building HVAC Rehab 53004 6,126,012 6,041,046 84,966 -84,966
Plant-Wide Asset Painting and Protective Coating 52032 1,108,000 1,106,743 1,257 150,000 151,257
Potable Water Systems 52034 -----
Flood Control Channel Restoration 52044 100,000 85,240 14,760 100,000 114,760
Site Security Facilities -Tier 2-4 52047 150,000 75,000 75,000 150,000 225,000
Dewatering Building Reabilitation (and Cogen Roof)53015 250,000 -250,000 750,000 1,000,000
Implement Minor Condition Assessment Recommendations 54005 499,255 274,348 224,907 150,000 374,907
As-Needed Contractor Services 54006 3,577,432 3,577,432 -1,000,000 1,000,000
Miscellaneous Building Rehabilitation 54007 478,000 452,806 25,194 150,000 175,194
Total General 22,698,359$ 21,351,088$ 1,347,271$ 3,400,000$ 4,747,271$
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
EWPCF – CAPITAL IMPROVEMENTS, ESTIMATED CARRY FORWARD
Project Name
Project
Number
Total Prior
Appropriation1
Total Projected
Expenditures2
Estimated Carry
Forward3
FY 2024-25
Appropriation
Estimated
FY 2024-25
Appropriation⁴
Technology (6xxxx)
Network Improvements5 61205 4,233,384$ 4,181,923$ 51,461$ -$ 51,461$
Secondaries & Effluent Electrical & Controls Improvements 61206 1,406,000 1,405,869 131 3,500,000 3,500,131
Cogen Electrical and Controls Improvements 61207 480,000 480,000 - - -
CPS/SEEPS Controls Improvements 61208 244,000 239,631 4,369 - 4,369
Blower Controls Improvements 61209 267,410 267,102 308 - 308
Heat Dryer Controls Improvements 61210 450,000 300,000 150,000 450,000 600,000
Chlorine Building and EPS Electrical and Controls Improvements 61211 434,000 433,908 92 - 92
Centrifuge & Ancillary Systems Control Improvements 61212 300,000 - 300,000 - 300,000
Load Shed Controls Improvements 61214 44,000 41,737 2,263 - 2,263
As-Needed SCADA Integration Services 61514 1,190,222 1,114,952 75,270 265,000 340,270
Host Server Replacement-IT 62705 - - - - -
Host Server Replacement-OT 62706 350,000 - 350,000 - 350,000
Backup Host Servers 62707 - - - - -
Document Mangement System Upgrade 62708 555,000 553,445 1,555 335,000 336,555
Cyber Security and Business System Management Services 62709 700,000 540,475 159,525 50,000 209,525
IT Business Network Conversion 62710 500,000 250,000 250,000 - 250,000
Total Technology 11,154,015$ 9,809,041$ 1,344,974$ 4,600,000$ 5,944,974$
Professional Services (8xxxx)
Asset Condition Assessments 81016 164,189$ 163,457$ 732$ 100,000$ 100,732$
Potable Reuse Study6 82015 1,328,934 1,228,137 100,797 500,000 600,797
Energy Resilience Assessment 82020 432,369 432,369 - 100,000 100,000
Peak Flow Mgmt and Eq Storage 82021 46,795 46,795 - - -
Potable Reuse Strategic Plan 82022 249,916 249,916 - - -
Climate Change Action Plan Update 82023 - - - - -
OT Plan Update 82025 50,000 49,525 475 50,000 50,475
Facility Master Plan Update 82027 - - - 100,000 100,000
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
EWPCF – CAPITAL IMPROVEMENTS, ESTIMATED CARRY FORWARD
Project Name
Project
Number
Total Prior
Appropriation1
Total Projected
Expenditures2
Estimated Carry
Forward3
FY 2024-25
Appropriation
Estimated
FY 2024-25
Appropriation⁴
Heat Dryer HAZOP 82028 75,000 -75,000 -75,000
Technology Master Plan Update 82029 -----
IT Plan Update 82030 100,000 86,940 13,060 -13,060
Potable Water Systems Improvements 82034 50,000 -50,000 -50,000
E-CAMP Update/Condition Assessment 83001 893,235 777,709 115,526 -115,526
Extension of Staff Engineering Services 84001 4,684,895 4,199,141 485,754 525,000 1,010,754
Research and Development Projects Services 84002 720,420 628,872 91,548 100,000 191,548
Electronic Operations Man & Doc Mgt 84008 162,865 162,865 ---
Air Permitting Assistance 84012 259,250 82,772 176,478 200,000 376,478
CMMS/Asset Management 84019 ---150,000 150,000
Total Professional Services 9,217,868$ 8,108,498$ 1,109,370$ 1,825,000$ 2,934,370$
Total Unidentified Future Projects7 N/A -$-$-$-$-$
Total Capital Improvements 87,223,523$ 81,530,017$ 5,693,506$ 25,072,000$ 30,765,506$
Notes:
1. Historical data based on available information from when Munis was implemented over 10 years ago.
2. Includes estimated expenditures through June 2024. Actual expenditures through June 2024 will vary.
3. The estimated carryforward includes encumbrances and may vary based on actual spending through fiscal year end.
5. Represent prior projects with current activity not included in FY 2023-24 published budget document.
6. Partially offset by Federal grant revenues.
7. Represents anticipated expenditures based on historical experience that have not yet been assigned to a specific project.
4. Amounts shown here represent the FY 2024-25 Appropriation plus Estimated Carry Forward. The actual carry forwards plus FY 2024-25 Appropriations will
vary based on actual expenditures through June 2024. Does not include Planned Asset Replacement, Capital Acquisitions, Remotes, or Personnel appropriations
shown on other schedules.
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ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
Fiscal Year
EWPCF
Capital
Improvements
EWPCF
Planned Asset
Rehabilitation &
Replacement
EWPCF
Capital Acquisitions
Remote Facilities
Acquisitions &
Rehabilitation
Personnel
Expense Total1
2025 25,072,000$ 1,729,000$ 720,000$ 1,549,500$ 2,347,081$ 31,417,581$
2026 32,666,000$ 1,815,000$ 405,000$ 1,170,800$ 2,429,000$ 38,485,800$
2027 35,438,000$ 1,906,000$ 425,000$ 939,500$ 2,514,000$ 41,222,500$
2028 34,517,000$ 2,001,000$ 446,000$ 1,179,500$ 2,602,000$ 40,745,500$
2029 31,278,000$ 2,101,000$ 468,000$ 1,007,500$ 2,693,000$ 37,547,500$
5 Year Total 158,971,000$ 9,552,000$ 2,464,000$ 5,846,800$ 12,585,081$ 189,418,881$
2030 35,000,000$ 2,206,000$ 491,000$ 1,058,000$ 2,787,000$ 41,542,000$
2031 50,000,000$ 2,316,000$ 516,000$ 1,111,000$ 2,885,000$ 56,828,000$
2032 55,000,000$ 2,432,000$ 542,000$ 1,167,000$ 2,986,000$ 62,127,000$
2033 60,000,000$ 2,554,000$ 569,000$ 1,225,000$ 3,091,000$ 67,439,000$
2034 40,000,000$ 2,682,000$ 597,000$ 1,286,000$ 3,199,000$ 47,764,000$
2035 - 2039 191,000,000$ 15,561,000$ 3,464,000$ 7,461,000$ 17,755,000$ 235,241,000$
2040 - 2044 191,000,000$ 19,861,000$ 4,420,000$ 9,519,000$ 21,085,000$ 245,885,000$
20 Year Total 780,971,000$ 57,164,000$ 13,063,000$ 28,673,800$ 66,373,081$ 946,244,881$
1. Future year costs are shown in current year dollars.
LONG-TERM CAPITAL FINANCIAL PLAN
5 YEAR and 20 YEAR CAPITAL BUDGET
77June 18, 2024 Item #11 Page 147 of 625
ENCINA WASTEWATER AUTHORITY Budget | Fiscal Year 2024-25
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78June 18, 2024 Item #11 Page 148 of 625
APPENDIX
Member Agency Resolutions
Appropriation & Controls Resolution
Salary & Benefit Resolution
June 18, 2024 Item #11 Page 149 of 625