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Home My WebLink About2024-06-18; Public Financing Authority; Resolution 97RESOLUTION NO. 97 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD PUBLIC FINANCING AUTHORITY OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM OF THE CROSSINGS AT CARLSBAD MUNICIPAL GOLF COURSE FOR FISCAL YEAR 2024-25 AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR BUDGET FUNDS WHEREAS, the Board of Directors of the Carlsbad Public Financing Authority has reviewed the proposed final Operating Budget for The Crossings at Carlsbad Municipal Golf Course for fiscal year (FY) 2024-25 and has held such public hearings as are necessary prior to the adoption of the final budgets. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Public Financing Authority as follow: 1. That the above recitations are true and correct. 2. That certain documents now on file in the Office of the City Clerk of the City of Carlsbad, entitled "Fiscal Year 2024-25 Preliminary Operating Budget, Strategic Digital Transformation Investment Program and Capital Improvement Program," presented at the Joint Special Meeting on May 21, 2024 as Exhibit 6 to Item No. 7, as amended, if necessary, in accordance with Attachment A to this Exhibit 4 are adopted as the final Operating and Capital Improvement Program Budgets for The Crossings at Carlsbad Municipal Golf Course for FY 2024-25 along with the program options and adjustments, if any, determined by the Board of Directors as set forth in the minutes of this Joint Special Meeting on June 18, 2024. 3. That the amounts reflected as estimated revenues for FY 2024-25 as shown in Attachment A are adopted as the budgeted revenues for FY 2024-25. 4. That the amount designated as FY 2024-25 Budget request in Attachment A to this Exhibit 4 is appropriated to the fund for which it is designated, and such appropriation shall not be increased except as provided in this resolution. 5. That the items and amounts as shown in Attachment B to this Exhibit 4 are adopted as major capital outlay items for FY 2024-25. 6. That the following controls are placed on the use and transfer of budget funds: A. No expenditure of funds shall be authorized unless sufficient funds have been appropriated by the Board of Directors or Executive Director as desc ribed below. i. The Executive Director may authorize all transfers of funds from account to account within the same fund. ii. The Executive Director may delegate the authority to make budget transfers and adjustments. iii. The Executive Director may authorize budget adjustments involving offsetting revenues and expenditures; the Executive Director may authorize increases in an appropriation for a specific purpose where the appropriation is offset by unbudgeted revenue which is designated for the specific purpose. iv. The Executive Director may delegate any of the authority given to him or her under this resolution. 7. That all outstanding encumbrances as of June 30, 2024, are continued into FY 2024-25 for such contracts and obligations. 8. That all appropriations in the Capital Improvement Program remaining unexpended as of June 30, 2024, are appropriated to FY 2024-25 for their respective project budgets. PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Board of Directors of the Carlsbad Public Financing Authority, the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the City of Carlsbad Community Development Commission, and the City Council of the City of Carlsbad as Successor Agency to the Carlsbad Redevelopment Agency held on the 18th day of June, 2024, by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA. NONE. NONE . NONE. SHERR · (SEAL) Chairperson Attachment A PARKS & RECREATION: THE CROSSINGS AT CARLSBAD MUNICIPAL GOLF COURSE Account: 572 Fund: Enterprise ABOUT The Crossings at Carlsbad Municipal Golf Course is an 18-hole municipal golf course and event facility. Amenities for public use include a 6,835-yard championship golf course, a clubhouse complete with a golf shop, players’ lounge, sunset patio, banquet facilities, fireplace in dining room, full-service kitchen, outdoor deck with ocean views and three miles of hiking trails that connect to Veterans Memorial Park. JC Management, Inc. manages this facility via an agreement with the Carlsbad Public Financing Authority. SERVICES •Administer management and operations agreement with JC Management, Inc. •Maintain and renovate golf and non-golf turf, landscaping, drainage and irrigation systems •Maintain and repair clubhouse, snack bar, restrooms and picnic areas available for patrons •Oversee food and beverage services at the players’ lounge, sunset patio, Canyons Restaurant beverage carts and snack bar •Manage sales and marketing for golf and non-golf activities, special events, banquets, dining, weddings and other gatherings •Train and oversee player assistants, greeters and starters servicing the course and clubhouse RECENT ACCOMPLISHMENTS •Executed a Capital Improvement Plan with projects that have an anticipated return on investment or were needed for maintenance effectiveness or safety concerns 2021-22 Actual 2022-23 Actual 2023-24 Budget 2024-25 Budget Personnel Services Salaries & Wages $0 $0 $0 $0 Retirement Benefits 0 0 0 0 Health Insurance 0 0 0 0 Other Personnel Expenses 0 0 0 0 Personnel Services Subtotal 0 0 0 0 Operating Expenses Professional & Contract Services 576,558$ 351,109$ 317,000$ 348,000$ Supplies & Materials - - - - Repair & Maintenance - - - - Interdepartmental Charges - - - - Other Operating Expenses 7,694,545 8,280,478 8,794,000 9,564,000 Capital Outlay 74,225 530,763 1,010,000 850,000 Operating Expenses Subtotal 8,345,328 9,162,350 10,121,000 10,762,000 TOTAL EXPENDITURES 8,345,328$ 9,162,350$ 10,121,000$ 10,762,000$ Full Time Positions 0.00 0.00 0.00 0.00 Hourly/FTE Positions 0.00 0.00 0.00 0.00 •Improved guest experience and facility appearance by replacing original patio furniture on the Canyon’s Restaurant and Sunset Patios •Improved driving range furniture and fixtures to include new turf tee line, bag racks and automated ball machine leading to increased driving range usage and revenue •Installed new air wall in fireside room to improve functionality and elevate guest experience •Upgraded multiple pieces of kitchen equipment to improve restaurant efficiency, increase employee enjoyment and contribute to enticing menu items •Ordered and replaced designated maintenance vehicles, carts and riding equipment •Designed and installed a permanent structure at the starter area to improve overall employee/guest experience and property aesthetics •Installed shade structures at the driving range and beverage stations on the golf course to improve overall employee/guest experience. •Improved and replaced sections of on course fencing to enhance safety •Renovated/replenished planters around the clubhouse and other areas of the golf course •Completed clubhouse front and courtyard landscaping to enhance overall facility appearance and improve overall environmental footprint GOALS •Execute a Capital Improvement Plan with projects that have an anticipated return on investment or are needed for maintenance efficiency or safety concerns •Continue to ensure the pace of play is under five hours per round of golf, via staff educating and expediting patrons, and meet pace of play goal on at least 90% of rounds played •Further develop plans for a more interactive use of the driving range to elevate the experience of patrons including an extension of the existing grass tee area and potential putting course •Add exterior audio-visual components to tie the exterior of the clubhouse in with the interior enhancing the guest experience upon arrival •Replace damaged golf cart paths and fencing in specific areas around the golf course and facility •Elevate the landscaping on the West side of #18 green to leave an improved last impression of the golf course experience along with aesthetically pleasing from the clubhouse •Paint exterior/interior of clubhouse, snack bar, course restrooms and maintenance facilities •Renovate the course restrooms and snack bar to improve guest experience •Enhance wedding and banquet opportunities with the design and construction of upgrades to the westside patio •Complete the install of East range netting to protect assets located in the area from balls •Ensure the pace of play is under five hours per round of golf, via staff educating and expediting patrons, and meet pace of play goal on at least 90% of rounds played •Increase number of banquets and receptions by at least 2% Performance Measure FY 2023 Actual FY 2024 Estimated FY 2025 Projected Benchmark Related Strategic Plan Goal Percentage of golf rounds that met pacing goal 92% 92% 92% At least 90% Community Character Percentage increase in banquets and receptions hosted annually 5% 3% 3% 2% annual increase Community Character Attachment B PLANNED MAJOR CAPITAL OUTLAY ITEMS FISCAL YEAR 2024-25 Department Item Description Quantity One-Time Cost Golf Course Dining Room Chairs 1 50,000 Fencing Replacement 1 60,000 Bunker Renovations 1 60,000 Cath Path Repairs 1 60,000 Banquet & Kitchen Equipment 1 15,000 Concrete Cap Replacements: Clubhouse & GCM Building 1 25,000 Clubhouse & GCM Building Paint - Interior 1 40,000 Clubhouse & GCM Building Paint - Exterior 1 40,000 Reslurry Parking Lot 1 50,000 GCM Equipment - Greens Mowers 1 77,000 GCM Equipment - Set Up Carts 1 28,000 Tree Replacement 1 40,000 Bathroom Updates: Snack Bar & Golf Course 1 15,000 GCM Building Netting: Planning & Permitting 1 25,000 Leveling of Tee Boxes 1 60,000 Resodding of Green Collars 1 60,000 Driving Range Grass Tee Expansion 1 60,000 Cart Barn: Flourescent Light Conversion to LED 1 25,000 Canyons Patio Bromic Heater Installation 1 60,000 Golf Course Subtotal 19 $850,000 Fleet Replacement Community Development: Pickup Truck 3 165,000 Fire: Fire Engines 2 2,150,722Fire: Pickup Truck 1 61,207 Fire: Ambulance 1 349,800 Library & Cultural Arts: Sedan 1 37,178 Parks & Recreation: Pickup Truck 5 165,000 Police: Sedan 2 80,000 Police: Utility Vehicles 11 832,074 Police: Pickup Truck 1 65,000 Public Works: Pickup Truck 7 570,409 Public Works: Cargo Van 2 122,184 Fleet Replacement Subtotal 36 $4,598,574 Information Technology Replacement Firewall 1 150,850 Infrastructure 5 170,676 Router 1 15,527 Switches 4 91,494 Information Technology Subtotal 11 $428,547 Major Capital Outlay Grand Total 66 $5,877,121 *Major Capital Outlay only includes items of $10,000 or greater. (Greater than $10,000)