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Home My WebLink About2024-07-15; Parks & Recreation Commission; ; Parks & Recreation Department ReportMeeting Date: July 15, 2024 To: Parks & Recreation Commission From: Kyle Lancaster, Parks & Recreation Director Staff Contact: Mick Calarco, Recreation Services Manager mick.calarco@carlsbadca.gov, 442-339-2859 Subject: Parks & Recreation Department Report Recommended Action Receive a report on recently completed and upcoming Parks & Recreation Department activities, donations and grants, as well as other topics of interest. Executive Summary Mick Calarco, Recreation Services Manager and Todd Reese, Parks Services Manager will report on recently completed and upcoming parks and recreation activities, and other topics of local interest. Exhibits 1.Department report July 15, 2024 Item #2 1 of 4 Exhibit 1 PARKS & RECREATION DEPARTMENT REPORT July 15, 2024 GENERAL & RECREATION Leo Carrillo Ranch Educational Programming – Snake Wranglers As the weather warms and school lets out, people and snakes enjoy being outdoors. On Saturday, June 15, 2024, at Leo Carrillo Ranch Historic Park, Bruce Ireland and his Snake Wranglers gave presentations on how to live harmoniously with snakes. The first educational presentation was for Ranch volunteers, and the second was free and open to the public. Approximately 100 visitors of all ages attended to learn about local snakes and how to keep both snakes and humans safe. Key takeaways were respect for nature and community, and that snakes are vital for our ecosystem by controlling the rodent population, and they don’t want to harm humans—they simply want to be left alone. After learning about how fascinating and important snakes are to the ecosystem, visitors had the opportunity to meet some non-venomous friends and a create snake-themed art project to commemorate the day. Summer Camp Kickoff School is out and summer is in! On June 10, 2024, the City of Carlsbad Parks & Recreation Department kicked off the summer camps program, which runs through Aug. 16, 2024. To kick things off, the department offered a total of 23 camps during the first week of the program, across all parks and recreation facilities, averaging 22 camps per week for the program duration. Summer camps are run by city staff and in partnership with local contractors to provide the best camps around town! Camp themes ranged from a Game Changer Camp - where participants raced rally carts and played various sports in a day, to putting on their creative thinking hats on in a Science, Technology, Engineering and Math (STEM) Exploration - using Lego materials. There were nearly 500 participants enrolled across all camps last week. There’s much more planned for this summer, including full day camps such as PeeWee Camp (3 -5 years), Kidz Camp (5 10 years), Explorer Camp (10 -13 years), and Counselors In Training Camp (14 - 17 years). July is Parks & Recreation Month This year’s National Recreation and Park Association theme is “We Rise Up for Parks and Recreation” and honors the stories of how communities across the country are stronger, vibrant resilient because of parks and recreation. The services that park and recreation professionals provide are vital for our communities — from protecting open space and natural resources to helping fight obesity and providing activities and resources for all people. Parks and Recreation Month encourages everyone to reflect on the exponential value park and recreation professionals bring to communities. Since 1985, Parks and Recreation Month is celebrated in July to promote building strong, vibrant, and resilient communities through the power of parks and recreation, and to recognize the more than 160,000 full-time park and recreation professionals nationwide — along with hundreds of thousands of part-time July 15, 2024 Item #2 2 of 4 and seasonal workers and volunteers — that maintain our country’s local, state and community parks. The Communications & Engagement team is assisting Parks & Recreation Department staff with a month- long July is Parks & Recreation Month communications, social media plan and celebration, raising awareness of parks and recreation programs, services, staff and volunteers. Upcoming Event: Aloha Plunge Alga Norte Aquatic Center Saturday, July 20, 2024 5 p.m. – 8 p.m. $10 per person, children aged three years and younger are free. Food available for separate purchase. Enjoy island-themed pool games and activities, giant inflatables, the splash pad and more. End the night with a special Polynesian dance performance where the audience can learn the hula. Upcoming Event: Snores n’ Smores Aviara Community Park Saturday, Aug. 10 to Sunday, Aug 11, 2024 5 p.m. on Saturday to 9 a.m. on Sunday Sold out! The City of Carlsbad Snores & S’mores camping experience is fun for the first-time camper as well as the seasoned pro. The event includes family relays, games, crafts, faces painting and a fun zone. The evening ends with popcorn, s’mores and a movie under the stars. Wake up to a continental breakfast and a hike on one of Carlsbad’s many scenic trails. Upcoming Event: Leo Carrillo Ranch Film Festival Leo Carrillo Ranch Historic Park Friday, Aug. 23, 2024, at 6 p.m. – Moonlight Murder (1936) Friday, Aug. 30, 2024, at 6 p.m. – The Gay Bride (1934) Friday, Sept. 6, 2024, at 6 p.m. – Roman Holiday (1953), a film Leo would love Free admission Pre-registration required Bring a low back chair, blanket, and a flashlight and enjoy an evening of nostalgic entertainment under the stars at the Leo Carrillo Ranch Film Festival! See rare historic films from the Golden Age of Hollywood featuring Leo Carrillo and movies that he would love while relaxing on a warm summer night at his ranch. PARKS Stagecoach Park Community Garden Project Staff received a Consistency Determination with the park’s Conditional Use Permit from the Community Development Department in February 2024. Staff subsequently finalized the application for a building permit. The approval of the plans, specifications, contract documents, and authorization to advertise for bids for the project occurred at the City Council Meeting on April 23, 2024. The project is in the bidding phase. Staff anticipate returning to the City Council on July 23, 2024, with a recommendation to award the construction contract. Commencement of construction on the project is targeted for Summer/Fall 2024. July 15, 2024 Item #2 3 of 4 Monroe Street Pool Renovation/Replacement Project The design consultant (LPA) has prepared the 100% construction plans and specifications. Staff will review and provide comments to LPA by early July, 2024. Staff anticipate returning to the City Council with the construction plans and specifications, and an updated cost estimate, on Sept. 10, 2024, for further direction. Veterans Memorial Park Project Modifications to the park’s hydrology and grading plans were determined to be required to comply with the latest standards. A local hydrology subconsultant (Torrey Walker) was brought onto the design team to address those modifications. The design work associated with those modifications was completed last week and is being bundled for a grading plan resubmittal. The balance of the park’s initial plan-check comments are being addressed by the consultant and subconsultants so the 100% construction plans can be submitted to the Community Development Department for the next round of review. Outdoor Pickleball Courts Project The City Council approved a Capital Improvement Program Project Charter for eight new outdoor pickleball courts. Once designed, four courts are to be constructed at Calavera Hills Community Park and four courts are to be constructed at Stagecoach Community Park. The courts are anticipated to be completed in Spring 2026. The addition of these new outdoor pickleball courts is responsive to the public’s current demand for this amenity and will substantially broaden the service area coverage. The project has an estimated total cost of 2 to 2.4 million dollars and an anticipated schedule of 24 to 28 months to design, permit, bid and construct. The design phase started in Spring 2024 and to be completed in Winter 2025. Two design consultant firms under city’s master agreement submitted proposals for providing professional design services. Staff has concluded its evaluations of the proposals and worked with Public Works Contract Administration staff to issue a task order to MIG, Inc. After the final designs and cost estimates are completed, staff will return to the City Council for further direction on the funding and construction. Upcoming Trails Volunteers Events The next trails volunteer event will be held on National Public Lands Day, September 28, 2024, from 8:30a.m. to 11:30 a.m. at the Lake Calavera Preserve. The precise trail segments will be selected by mid- August. Staff will update our website when that information becomes available, and send out a notification at the beginning of September to our volunteers. July 15, 2024 Item #2 4 of 4 Department Report Mick Calarco, Recreation Services Manager Kyle Lancaster, Parks & Recreation Director Parks & Recreation Department July 15, 2024 1 LEO CARRILLO RANCH SNAKE WRANGLERS ITEM NO. 2 - DEPARTMENT REPORT 2 SUMMER CAMP KICKOFF ITEM NO. 1 - DEPARTMENT REPORT 3 SUMMER CAMP KICKOFF ITEM NO. 1 - DEPARTMENT REPORT 4 UPCOMING EVENT: ALOHA PLUNGE Saturday, July 20, 2024 •5 p.m. – 8 p.m. Alga Norte Aquatic Center •$10 per person Island-themed pool games, Activities and giant inflatables •Food available for purchase ITEM NO. 1 - DEPARTMENT REPORT 5 SNORES AND S’MORES, AUG. 10 - 11 ITEM NO. 2 - DEPARTMENT REPORT 6 CARRILLO RANCH FILM FESTIVAL, AUG. 23 – SEPT. 6 ITEM NO. 7 - DEPARTMENT REPORT 7 Parks & Recreation Month AT A GLANCE We promote community health and wellness by providing parks, pools, community centers, preserves, trails and beach access, and by offering senior, intergenerational and general recreation programs, events and services. Parks & Recreation CORE SERVICES AT A GLANCE Parks & Trails Aquatics Sports Classes & Camps Senior Services Parks & Recreation PROGRAM HIGHLIGHTS Youth camps and teens Learning and development Special events & tours Senior nutrition & clubs 10 active CIP projects AT A GLANCE Aquatics and sports Health and wellness Visual and performing arts Hybrid and virtual classes 11 AT A GLANCEParks & Recreation BY THE NUMBERS 12 Parks & Recreation FUNDING AT A GLANCE General Fund $22,759,085 Special Revenue Funds $2,549,178 Golf Course Enterprise Fund $11,762,000 Parks & Recreation WORKFORCE AT A GLANCE 70.21 Part time FTE* 58 Full time *Full-time equivalent STAGECOACH COMMUNITY GARDEN ITEM NO. 2 - DEPARTMENT REPORT Repurposing Parks Maintenance Yard 15 STAGECOACH COMMUNITY GARDEN ITEM NO. 2 - DEPARTMENT REPORT Final Concept Plan 16 NEXT STEPS •July 23, 2024: Award of a construction contract •Fall 2024: Commencement of construction project •End of 2024: Completion of construction project ITEM NO.2 - DEPARTMENT REPORT 17 MONROE STREET POOL RENOVATION •The project team refined the schematic design •100% plans comments returned to LPA in June 2024 Staff anticipate returning to the City Council with construction plans and specifications, and updated cost estimate, on Sept. 10, 2024 for further direction ITEM NO. 2 - DEPARTMENT REPORT Concept 3 18 VETERANS MEMORIAL PARK ITEM NO. 2 - DEPARTMENT REPORT Design work associated with modifications to the site’s hydrology and grading will be completed by late July VETERANS MEMORIAL PARK ITEM NO. 2 - DEPARTMENT REPORT Accessible Paths and Fitness Stairs Staff will then resubmit 100% plans to Community Development Department for the next round of review OPTIONS FOR NEW PICKLEBALL COURTS ITEM NO. 2 - DEPARTMENT REPORT 21 •Staff executed agreement for the design of four courts at Calavera Hills and Stagecoach Community Parks •Design team conducted site visits, refined the project timeline and commenced topographic survey work •The project is expected to take approximately 24 to 28 months to design, permit, bid and construct QUESTIONS/COMMENTS Thank you ITEM NO.2 - DEPARTMENT REPORT 22