HomeMy WebLinkAbout2024-07-23; City Council; Resolution 2024-188RESOLUTION NO. 2024-188
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS RECEIVED AND AWARDING A
CONSTRUCTION CONTRACT TO ACE CAPITAL ENGINEERING FOR THE
STAGECOACH COMMUNITY PARK -COMMUNITY GARDEN PROJECT,
CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 4611, IN AN AMOUNT
NOT-TO-EXCEED $464,353 AND APPROPRIATING $25,000 FROM THE PARK
DEVELOPMENT CAPITAL PROJECT FUND (PARK-IN-LIEU SE) TO THE FISCAL
YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET
WHEREAS, the City Council of the City of Carlsbad, California has determined that there is an
expressed need for community gardens within the city; and
WHEREAS, over five years ago, the grounds maintenance of Stagecoach Community Park shifted
to a contract model, and the contractor opted not to lease the city's onsite maintenance yard; and
WHEREAS, staff investigated repurposing the maintenance yard as a community garden to
further address the expressed need for this amenity and· broaden the service area provided; and
WHEREAS, on June 14, 2022, the City Council approved the Fiscal Year 2022-23 Capital
Improvement Program Budget, which included the Stagecoach Community Garden Project; and
WHEREAS, the 2023-2030 Parks & Recreation Department Master Plan Update affirmed the
need for an additional community garden to be built to meet the demand for this amenity; and
WHEREAS, Chapter 9, Strategic Recommendations, of the 2023-2030 Parks & Recreation
Department Master Plan Update includes the following Parks Strategy, for the Short Term [0-3 Years],
specific to community gardens, "Complete construction plans, bidding, and construction
implementation for Stagecoach Park Community Garden"; and
WHEREAS, staff coordinated with a design consultant, Rick Engineering, to develop the
Stagecoach Community Garden plans, specifications, and contract documents; and
WHEREAS, staff additionally consulted the Carlsbad Community Gardens Collaborative board
members regarding the general layout of the garden and details of the plans and specifications; and
WHEREAS, the completion of the Stagecoach Community Garden will result in at least one
community garden in three of the city's four park districts -i.e., the Harold E. Smerdu Community
Garden and the Pine Avenue Community Garden in the Northwest Park District; the Calavera
Schoolhouse Community Garden in the Northeast Park District; and the Stagecoach Community Garden
in the Southeast Park District; and
WHEREAS, the completion of the Stagecoach Community Garden will also be consistent with
the city's Climate Action Plan, Sustainability Element Goal 9-G.6 to "Support the creation of community
gardens throughout the community;" and
WHEREAS, the City Council adopted Resolution No. 2024-085, approving the plans,
specifications and contract documents the Stagecoach Community Park -Community Garden Project
and authorizing the project to be advertised for public bids on April 23, 2024; and
WHEREAS, the project was advertised for public bids on April 24, 2024; and
WHEREAS, the engineer's estimate of probable construction costs was $443,327; and
WHERES, staff received two bids for construction of the project on June 18, 2024, and
determined that ACE Capital Engineering was the lowest responsive and responsible bidder, with a bid
amount of $464,353; and
WHEREAS, the total cost of the project -including expenditures and encumbrances,
construction contract, construction contingency, and construction management -is estimated to be
$645,000; and
WHEREAS, the total project appropriations to date are $620,000; and staff recommend an
additional appropriation of $25,000 from the Park Development Capital Project Fund (Park-In-Lie u SE)
to complete the project; and
WHEREAS, Carlsbad Municipal Code Sections 3.28.040(C)(5) and 3.28.090(B) authorize the City
Manager or designee to approve change orders in an amount equal to the contingency set at the time
of project's construction contract award, which for this project is $46,435; and
WHEREAS, the maintenance and operations costs for the community garden are estimated to
be $72,000 per year and a seven-month prorated appropriation of $42,000 was approved in the Fiscal
Year 2024-25 Parks Maintenance Operating Budget;
WHEREAS, staff anticipate completion of the construction of the Stagecoach Community
Garden by the end December 2024; and
WHEREAS, the City Planner has reviewed the project for potential environmental impacts and
concluded the project qualifies for an exemption pursuant to CEQA Guidelines section 15301 (Existing
Facilities). CEQA Guidelines Section 15301 is a Class 1 exemption for existing facilities which include
negligible or no expansion of existing or former use.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the bid in the amount of $464,353 submitted by ACE Capital Engineering for
construction of the Stagecoach Community Park -Community Garden Project is hereby
accepted and the Mayor is hereby authorized to execute the contract for construction.
3. That the City Manager or designee is hereby authorized to approve change orders to
the project's construction contract in an amount not-to-exceed $46,435.
4. That the City Manager, or designee, is hereby authorized to appropriate $25,000 from
the Park Development Capital Project Fund (Park In-Lieu SE) to the Fiscal Year 2024-25
Capital Improvement Program Budget, to complete the project.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 23rd day of :!.!!!Y, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)