HomeMy WebLinkAboutLa Costa Canyon High School Foundation Inc; 2024-07-31; PSALCA-24057CA1
PSALCA-24057CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
La Costa Canyon High School Foundation, Inc.
This agreement is made on the ____ day of ____________, 2024, by La Costa Canyon High School
Foundation, Inc. (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a
municipal corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to
provide Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts
Grants Program in an amount not to exceed three thousand five hundred dollars ($3,500.00) (“Grant”).
The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Spring Musical 2025
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
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2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
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earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
La Costa Canyon High School Foundation, Inc. City of Carlsbad
Attn: Beth Crowder Library & Cultural Arts Director Suzanne Smithson
1 Maverick Way 1775 Dove Lane
Carlsbad, CA 92009 Carlsbad, CA 92011
Email: grants@lcchsfoundation.org suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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PSALCA-24057CA
1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
RJ SMITH, President
(Print name/Title)
president@lcchsfoundation.org
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
DAVID MOTT, Chief Financial Officer
(Print name/Title)
treasurer@lcchsfoundation.org
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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PSALCA-24057CA
EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 1
Spring Musical 2025
Fiscal Year 2024-25: Educational Institutions
or Affiliated Groups
La Costa Canyon High School Foundation, Inc
Beth Crowder
1 Maverick Way
Carlsbad, CA 92009
lcfoundation@sduhsd.net
O: 760-727-3115
Beth Crowder
1 Maverick Way
Carlsbad, CA 92009
grants@lcchsfoundation.org
O: 760-436-6136 x6021
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 2
Application Form
Application Verification
Application Type Verification:*
This application is for Educational Institutions or Affiliated Groups applying for an Arts Project category. If
you are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top
of this screen.
Applicants may only submit one application per category per funding cycle.
I am applying to the Educational Institutions or Affiliated Groups category
Guidelines & Eligibility Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and eligibility requirements
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Educational Institution or Affiliated Group Name (i.e. Carlsbad Elementary,
Carlsbad Booster Club):*
La Costa Canyon HS Foundation
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 3
OOrganization website URL:*
https://www.lcchsfoundation.org/
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
Our mission is to support and enhance academic, athletic, and art opportunities for all students at La Costa
Canyon High School. Through active partnerships with students, parents, alumni, and the community, the La
Costa Canyon High School Foundation strives to promote a shared vision of educational excellence for all
students. Our goal is to inspire students at all educational levels by providing the tools they need to succeed
in the global community.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the project end date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this grant cycle, my organization will fulfill all
reporting requirements from the previous cycle prior to my organization entering a new agreement with the City
of Carlsbad.
Yes
Project Information and Narrative
Project Information and Narrative
Arts in Schools will be defined as programs, activities and events that are primarily designed to be arts
focused
Arts in Schools grant awards maximum is $3,500
All arts projects/activities require the participation of an artist or subject matter expert in addition to lead
teacher.
Funding opportunity for one (1) year grant only.
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 4
IIndividual schools and entities representing a school (such as foundations, booster organizations, etc.) can
submit a maximum of five (5) grant applications in these categories (See Guidelines FAQ's for more
information on accepted categories):
o Performing Arts
o Visual Arts
o Nontraditional Arts
All five (5) submissions cannot be from a single category
Project Name:*
Please provide us with the name of the arts project.
Spring Musical 2025
Project Summary:*
Please provide us with a brief summary of your project.
La Costa Canyon HS Theatre is going to produce a thought-provoking spring musical in 2025! We can't wait.
We expect that we are going to produce "Little Women" next year for a variety of reasons. The musical delves
into the great genre of historical fiction, providing a wonderful learning opportunity for students.
Additionally, Little Women's flexible cast size enables LCC's theatre program to cast up to as many as 42
people! This supports our mission to create a home in the theatre program for as many students as possible.
Between the performers and technicians, this show will provide extracurricular educational opportunities for
at least 60 students.
Project Start Date:*
Please note that the project start date must be on or after September 3, 2024.
01/06/2025
Project End Date:*
Please note that the project end date must be on or before September 3, 2025.
05/10/2025
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
We will begin auditions in January and flow right into rehearsals. Shows are tentatively schedule for April
24th-May 10th. The exact dates may shift depending on site availability and end-of-year high school activities.
All rehearsals and shows will take place at La Costa Canyon High School, in Carlsbad.
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 5
AAmount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $3,500 for Educational Institutions or Affiliated Groups.
$3,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors, students.)
60
Audience:*
Total number of expected audience attendance for this project.
2000
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
We have been awarded grants for hiring music directors in the past (thank you!): The 2016 rendition of "The
25th Annual Putnam County Spelling Bee," 2018's "Les Miserables", 2019's "The Addams Family", 2022's
"Fantasticks.", and 2023's "Mean Girls". The shows were incredible successes and helped launch the
reputation of LCC's arts, dance, and theatre programs to new heights. Broadway San Diego selected "The
Addams Family" as a Top 3 musical in San Diego. As a result, the entire cast was invited to perform at the
televised award ceremony. Rocco Polanco (Class of '19) was selected as the best musical theatre actor in San
Diego for his work in "The Addams Family." He was invited to Broadway to perform and compete in the
Jimmy Awards. We've had additional students be nominated to compete in the Broadway San Diego Awards.
Our audiences loved all of these musicals! In 2022 we performed the longest running off-Broadway show
"The Fantasticks" to critical acclaim. This past Spring we produced "Mean Girls" which was a community
favorite, and we are currently in rehearsals to produce "Urinetown" in April 2024. Attending LCC Theatre
Department shows has become a must-see attraction for students and people in the community at large.
Project Distinction:
What makes this project distinctive?
The La Costa Canyon High School Theatre Department has become considered one of the flagship high school
theatre programs in San Diego. The program has been under the teaching and leadership of Performing Arts
Teacher and Theatre Director Brad Golden since 2015. While over the past five years the program has won
numerous regional and national awards, it is also well known locally for its campus inclusion activities and
the integration of actors, musicians, dancers, technicians, athletes, and special needs students. This
integration extends beyond the school itself, as LCC proudly offers a large main theater performance space
and outstanding creative and technical theatre support to the performing arts community at large. La Costa
Canyon High School is centrally located in the heart of coastal North County and serves students from District
3.
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 6
The benefits of high school theater education and the staging of musicals cannot be overstated. For this
production, well over 60 students will contribute to the final product. They include actors, singers, musicians,
choreographers, dancers, costume, set, and lighting designers, plus production crew. Theatre is one of the
most collaborative of arts because it brings together students of vastly different disciplines. The whole
school’s culture is greatly enhanced, as a result. The campus unifies through the arts. Collaborative, creative
education flourishes.
PProject Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
Our theatre department's goal is to invigorate the happiness and collaborative spirit of LCC's student body.
Musicals are the ideal mass-scale project to bring students from multiple disciplines together through singing,
dancing, acting, and technical theatre. Furthermore, our musicals have given the entire campus a yearly
bonding event. The effectiveness of our project will be measured by student participation and personal
growth, plus the buzz it creates around our campus and community. The end result of a great musical will
cause communal growth for the students and families of La Costa Canyon High School and the surrounding
area. The joyful creation of art and unity of the campus community is our primary goal. Additionally, some of
the theatre students are choosing to pursue professional theatre, as a performer or technician. Creating
professional-level theatre in an educational setting prepares these students for successful transitions into
their careers.
Target Population:
Who is your target population and why? How will you reach them?
The show will be family-friendly, so it will appeal to a large audience base. We host post-show Question-and-
Answer sessions so that young audiences can hear about creating theatre from teenagers. Complimentary
tickets will be offered to all students who cannot afford a ticket. We believe one should never be denied
access to theatre due to financial hardships. Additionally, the San Dieguito Unified School District provides
ASL interpreters so that we're able to offer performances for hearing-impaired audiences. We began this
tradition during our run of "Chicago," in 2019. We put out a digital playbill each year, and this is a link to our
2023 Spring Musical Playbill for Mean Girls:
https://www.playbillder.com/show/vip/La_Costa_Canyon_High_School/2023/Mean_Girls_High_School_Versi
on_138960 . A student designs the publicity poster and we hang them throughout the school and community.
The Encinitas Advocate continually posts photos and articles about our upcoming shows, and we list our
shows on a variety of local "to do" newsletters.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
The project will be run by La Costa Canyon's drama teacher, Brad Golden, in collaboration with parent
volunteers and industry professionals:
1) Music director, Craig Johnson - Voice Faculty, Colburn School in Los Angeles
2) Choreographer, Kevin Burroughs - Artistic Director at Brooks Theatre, Oceanside
3) Set Designer, Fernando Robles - Technical Theatre, Berkeley Community Theatre
This collective of project partners are a wonderful influence on the students. They're experiencing
professional-level instruction, expectations, and etiquette.
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 7
PPartner Resumes:
If applicable, you may upload any resumes of teaching artists, artists, or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
JCJ_Academic_CV_2023.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
It feels exhausting to continue reflecting on the negative impact of COVID, but the quarantine damaged our
students. Their struggles with mental health are real. They're relearning how to work with one another,
sustain focus, and live with joy during their high school experience. Theatre (and other extracurriculars)
provides them with a wonderful outlet. To help our students, we're continuing to chose uplifting material.
We're striving to restore a sense of fun and happiness.
If this grant application is for a school-based project, please answer the following two questions:
State Standards Support:
How does your arts education project support the California State Content Standards for the Visual and Performing
Arts? *Please refer to the California State Board of Education website for reference.
Creating—Anchor Standard 1: Generate and Conceptualize Artistic Ideas and Work
LCC Theatre empowers student to take a larger role in the creative process of making theatre. Some take on
leadership roles such as student director, dance captain(s), and stage manager. Additionally, the rehearsal
process is conducted in a manner that encourages student input.
Creating—Anchor Standard 2: Organize and Develop Artistic Ideas and Work
The anchor standard is most closely achieved in the collaboration between the theatre director, Brad Golden,
and his cast.
Creating—Anchor Standard 3: Refine and Complete Artistic Work
Auditions, dance, singing, and acting rehearsals, plus tech weekend, the run of the play as well as set strike
provides students with months of training in the process of creating live theatre.
Performing—Anchor Standard 5: Develop and Refine Artistic Techniques and Work for Presentation
Creating a full-scale musical, especially at the professional level that has become custom at LCC, provides
students with professional and college-level training for many professional creative and technical industries,
most notably theatre, dance, and music performance plus technical theatre production work.
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 8
SState Standards Description:
Please cite the specific standard numbers, grade level(s) and descriptions as they pertain to your project. Describe
how the curriculum and instruction (if applicable) of the project aligns to each standard. *Please refer to the
California State Board of Education website for reference.
Grades 9-12
4.TH:Cr2
a. Collaborate to devise original ideas for a drama/theatre work by asking questions about characters and
plots.
b. Make and discuss group decisions and identify responsibilities required to present a drama/theatre work
to peers.
3.TH:Cr3
a. Collaborate with peers to revise, refine, and adapt ideas to fit the given parameters of a drama/theatre
work.
b. Participate and contribute to physical and vocal exploration in an improvised or scripted drama/ theatre
work.
c. Refine design choices and technical theatre elements to support a devised or scripted drama/ theatre work.
c. Apply a high level of proficiency in design using technical theatre elements to the rehearsal process to
support the story and emotional impact of a devised or scripted drama/theatre work.
a. Demonstrate focus and concentration in the rehearsal process to analyze and refine choices in a devised or
scripted drama/theatre work.
a. Participate in a variety of physical, vocal, and cognitive exercises that can be used in a group setting for
drama/ theatre work.
*The list of standards met during the creation of a play can go on for pages, especially considering the added
technical components of the show which will train students in costuming, set, and lighting design, as well as
train them to become professional technicians and/or responsible collaborators in a broader sense.
Project Support Information
You may upload support information in this section.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Letter of Support (OPTIONAL):
Please upload a letter of support from any partnering organization(s) and/or schools that are essential to your
project.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images, and/or files that would provide more information about your
project.
Mean Girls Poster.PNG
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 9
https://www.youtube.com/watch?v=UWiVzErQaBI&authuser=0
VVideos Upload (OPTIONAL)
If you do not have a URL that hosts your video, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letter of agreement
between artist and school/affiliated group.)
Letter of Agreement - Spring Musical 2025.pdf
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$27,000.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts Grants Coordinator at 442-339-5982 or
email wendy.sabinlasker@carlsbadca.gov should you need assistance.
FY 2024-25 Community Arts Grants Budget Form (LCC Theatre).pdf
Current School Year Budget Information:
Please upload a current school year budget:
If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year)
If you are an affiliated group (i.e. parent/booster organization), please provide a current school year
budget for your organization
LCC Theatre Projected Budget 24-25.pdf
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 10
LLetter of Determination (for school affiliated groups):
If you are a first time grant applicant with the City of Carlsbad and applying as a school affiliated group (i.e. school
booster club), please upload your IRS Letter of Determination.
LCC HS Foundation 501c3 (3).pdf
Board Roster:
If you are applying as an affiliated group (i.e. parent/booster organization), please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
LCC High School Foundation Board of Directors 2023-24.pdf
Organization Signatory Information
If funding is approved for a school, the City of Carlsbad requires two (2) signatures from the Signature Delegation
Form for school grant agreements. This form will be emailed to the school district Assistant Superintendent (or
comparable role) and the school site administrator (i.e. Principal or Vice Principal.) The City of Carlsbad will use
DocuSign for all grant agreements. This DocuSign agreement will be emailed for signatures to the authorized
signature representatives listed above once the City of Carlsbad's Arts Commission approves the funding plan and
funding is approved for a school. *Note: the signor information questions below may be skipped if you are a school
representative (i.e. teacher, principal.)
If you are an affiliated group (i.e. parent/booster organization),
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Luke Wilson):
Beth Crowder
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 11
SSignor #1 Organizational Title (i.e. Secretary):
Executive Director, LCCHS Foundation
Signor #1 Email address:
director@lcchsfoundation.org
Signor #2 First and Last Name (i.e. Luke Wilson):
David Mott
Signor #2 Organizational Title (i.e. Secretary):
VP Finance, LCCHS Foundation
Signor #2 Email Address:
treasurer@lcchsfoundation.org
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting.
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/16/2024
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 12
Beth Crowder La Costa Canyon High School Foundation, Inc
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 13
File Attachment Summary
Applicant File Uploads
• JCJ_Academic_CV_2023.pdf
• Mean Girls Poster.PNG
• Letter of Agreement - Spring Musical 2025.pdf
• FY 2024-25 Community Arts Grants Budget Form (LCC Theatre).pdf
• LCC Theatre Projected Budget 24-25.pdf
• LCC HS Foundation 501c3 (3).pdf
• LCC High School Foundation Board of Directors 2023-24.pdf
COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
$Notes $
Admissions
$18,500.00
The total is an approximation based on averaging ticket
sales from LCC’ recent musicals. Tickets are sold for
$25/adults and $12/students. Importantly,
complimentary tickets are available for all community
members and students who cannot comfortably afford
admission.
Gifts/Merchandise/
Concessions $1,000.00 Net income from concession sales
Advertising
Other
19,500.00 $Subtotal Earned Income - $
CONTRIBUTED INCOME $Notes $
Private $0.00
Individual $4,000.00 This total is the approximate of donations received
from parents of students who are involved in the show.
Public Support $0.00
Applicant Cash $0.00
CAG Request Amount $3,500 Amount requested through Community Arts Grants
2024-25
Other
Other
Subtotal Unearned Income 7,500.00 $Subtotal Unearned Income - $
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME ORGANIZATION NAME: La Costa Canyon High School
th t
Earned
Income
Subtotal Earned Income
Notes
Unearned
Income
Amount received through Community Arts Grants 2024-
2025
27,000.00 $ - $ INCOME TOTALS
I
COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
Cash Notes Cash
Project Staff (non-artist) $- The theatre director and stage technician are provided
by La Costa Canyon.
Project Artist(s) or Arts
Instructor(s) $11,000.00
Music Director ($3,500), Choreographer ($2,500),
Costume Design ($2,500) Lighting Design ($1500) Set
Design ($1,500)
Educational
Materials/Printing $-
Costumes/Props $2,000.00 Approximation for costume fabrics and purchases.
Sets $5,000.00 Approximation for set materials and stage furniture.
Supplies $3,500.00
A theatre production for a lot of miscellaneous
materials in addition to lighting instruments which
increases this total estimate.
Licensing/Royalties $5,000.00 This approximate royalty fee includes material rentals
through Musical Theatre International (MTI).
Rentals (space and/or
other) $- The theater facility is provided by LCC.
Transportation $- N/A
Food & Beverage $300.00 Food to feed building crews and reward students.
Marketing/Promotion/
Publicity $200.00 For small posters plus large poster for entrance to
campus.
Fiscal Agency Fee $- N/A
Other
Other
Other
EXPENSES 27,000.00 $ - $
Value Notes Value
$0 We don’t receive in-kind support from La Costa
Canyon.
PROJECT EXPENSES Notes
IN-KIND SUPPORT Notes
---
I ·--
COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
IN-KIND - $- $
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
Budget Instructions:
~
LCC High School Foundation
2023-2024 School Year
x President (acting): RJ Smith
x VP Finance: David Mott
x VP Development: Liz Kenny
x VP Communications: Antoinette Haskell
x Secretary: Theresa Gray
x Volunteer Coordinator: Rachel Humphrey
x Athletics Chair: RJ Smith
x Academics Chair: Sarah Santos
x Arts Chair: Stephanie Marcucci Allen
x Hospitality Chair: Mercedes Evans
x Alumni Chair: OPEN
x Member-at-Large: Jane Elliott
Foundation Staff:
x Executive Director: Beth Crowder
x Bookkeeper: Margie Spitzmiller