HomeMy WebLinkAboutValley Middle School Band and Orchestra; 2024-07-31; PSALCA-24070CA1
PSALCA-24070CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
Valley Middle School Band And Orchestra
This agreement is made on the ____ day of ____________, 2024, by Valley Middle School Band And
Orchestra (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a
municipal corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to
provide Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts
Grants Program in an amount not to exceed three thousand five hundred dollars ($3,500.00) (“Grant”).
The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: 2024-25 Guest Artists/Coaches for Small Group Ensembles
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
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2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
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earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Valley Middle School Band And Orchestra City of Carlsbad
Attn: Amanda Boer Library & Cultural Arts Director Suzanne Smithson
1645 Magnolia Ave 1775 Dove Lane
Carlsbad, CA 92008 Carlsbad, CA 92011
Email: aboer@carlsbadusd.net suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
ERIC DILL, Assistant Superintendent
(Print name/Title)
eric.dill@carlsbadusd.net
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
ROSE FLOWERS, Principal
(Print name/Title)
rose.flowers@carlsbadusd.net
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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PSALCA-24070CA
EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 1
2024-25 Guest Artists/Coaches for Small Group
Ensembles
Fiscal Year 2024-25: Educational Institutions
or Affiliated Groups
Valley Middle School Band And Orchestra
Amanda Boer
1645 Magnolia Avenue
Carlsbad, CA 92008
Aboer@carlsbadusd.net
O: 760-331-6832
Amanda Boer
1645 Magnolia Avenue
Carlsbad, CA 92008
aboer@carlsbadusd.net
O: 760-331-6832
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 2
Application Form
Application Verification
Application Type Verification:*
This application is for Educational Institutions or Affiliated Groups - Arts in Schools Project category. If you
are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top of
this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is an application for Educational Institutions - Arts in Schools
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Only nonprofit schools and nonprofit affiliated school support groups may apply
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 3
EEducational Institution or Affiliated Group Name (i.e Carlsbad Elementary,
Carlsbad Booster Club)*
Valley Middle School Band and Orchestra
Organization Website
https://sites.google.com/carlsbadusd.net/vmsbandorchestra/home
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
The Valley Middle School Band and Orchestra program helps students develop a life-long appreciation for
music, gain knowledge of music history, and build a foundation of music fundamentals. Through individual
and group instruction, our middle school students learn to play an instrument, providing them with an
avenue for developing creativity, self-expression, and self-confidence. Our students learn self-discipline,
organizational skills, responsibility, and the ability to cooperate with others. And our performing arts
program promotes a positive self-image and feeling of self-worth through both individual accomplishment
and group success. We are making music fun.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Project Information and Narrative
Project Information and Narrative
Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
All arts projects/activities require the participation of an artist or subject matter expert
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 4
EEducational Institution Project grants have a maximum award of $3,500
Project Name:*
Please provide us with the name of the arts project.
2024-25 Guest Artists/Coaches for Small Group Ensembles
Project Summary:*
Please provide us with a brief summary of your project.
We respectfully request $3,500 funding support from the Community Arts Grant program. If awarded, this
grant would support the 2024-25 Valley Middle School (VMS) Band and Orchestra program to fund essential
teaching artists and coaches to help lead our band and orchestra students by conducting small group
rehearsals. These teaching artists will provide supplemental coaching for more focused and independent
groups for our band and orchestra students who would greatly benefit from this extra coaching.
Typically, each school year, we have about 175 students participating through five different musical groups:
Beginning, Concert, Viking Bands, and Beginning and String Orchestras. VMS students receive approximately
4.5 hours of music-related instructional time per week. Our guest artists supplement this time by helping me
provide individual and specialized lessons to our musicians. Most student learning occurs in a full band or
orchestra setting, meaning that anywhere from 25-60 kids are working together on a musical piece in any
given period. At the beginning level, our students are not just learning to play an instrument, but also how to
be patient as I work with individuals or sections on music, fingering, holding an instrument, breath work, and
more. I can boost our student's musical education by contracting with additional teaching artists. The ability
to add small groups or sectionals is critical at every level as we prepare for concerts or competitions later in
the year.
Project Start Date:*
Please note that project start date must be on or after September 3, 2024.
09/03/2024
Project End Date:*
Please note that the project end date must be on or before September 3, 2025.
06/05/2025
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Our teaching artists receive $35 an hour. The grant award amount would allow for 100 hours ($3,500) of
guest teaching artist coaching (in various weekly combinations) which would be split between our brass,
percussion, and orchestra coaches for the 2024-25 school year. However, the program will require over 300
hours ($10,500) of supplemental coaching for the upcoming school year to prepare for our many annual
school performances and competitions at Disneyland & Knotts Berry Farm. We have returning teaching artist
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 5
commitments from Trevor Mulvey, Lara Heck, Jonathan Ingber, Mark Wadleigh and Koji Bryson. Depending
on our ensembles, we will be adding artists Connor Bagheri and Andy Pena.
AAmount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $3,500 for one-year arts projects.
$3,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
185
State Standards Support
How does your arts education project support the California State Content Standards for the Arts? Please refer to
the California State Board of Education website for reference.
As a performing art, the Valley Middle School Band and Orchestra offers a creative and inclusive arts
experience for all of our students.
Education Code Section 51220 states, “the adopted course of study for grades 7 to 12, inclusive, shall offer
courses in the following areas of study: ... (g) Visual and performing arts, including dance, music, theatre, and
visual arts, with emphasis upon development of aesthetic appreciation and the skills of creative expression.
State Standards Descriptions
Please cite the specific numbers, grade level(s) and descriptions as they pertain to your project. Describe how the
curriculum and instruction (if applicable) of the project aligns to each standard. Please refer to California State
Board of Education website for reference.
As a performing art, the Valley Middle School Band and Orchestra offers a creative and inclusive arts
experience for all of our students.
Education Code Section 51220 states, “the adopted course of study for grades 7 to 12, inclusive, shall offer
courses in the following areas of study: ... (g) Visual and performing arts, including dance, music, theatre, and
visual arts, with emphasis upon development of aesthetic appreciation and the skills of creative expression.
Audience:*
Total number of expected audience attendance for this project.
1600
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 6
PPrevious Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
The Valley Middle School Band and Orchestra program continues to be an award-winning program that
depends on small group guest artist coaching to lead our ensembles for crucial and focused practice sessions.
As the director and teacher for 6 periods, I cannot stress enough the importance of supplemental support to
help our students continue to perform at higher levels. Each year, all bands and orchestras travel to Fullerton
College to participate in the Forum Music Festivals where all participants are rated and judged by
professional adjudicators. These festivals offer valuable feedback to students as well as me. This year, as well
as years past, the VMS Band and Orchestra program has continually received multiple gold ratings, placing
them in the top 10% of programs in the country.
The continued success of the VMS Band and Orchestra program within the local Carlsbad community is a
critical component of our program's mission. We are an integral part of our diverse community while
engaging those in our community who are economically or socially vulnerable and/or disadvantaged when
we perform in local community events. During my tenure in Carlsbad, our valuable music program has
continued to provide an important foundation for our students and instills a sense of purpose and teamwork
while fostering a passion for music. These students then continue on to become valuable members of the
Carlsbad High School and Sage Creek High School Band and Orchestra programs and beyond.
Project Distinction:
What makes this project distinctive?
At VMS, we ensure that any student who wishes to participate can join our band or orchestra, regardless of
their demographic, socioeconomic status, or physical disabilities. Our program strives to overcome these
barriers and differences and sets us apart from other local schools within the district. Currently, VMS serves a
student population of nearly 900 children in grades 6-8. As the oldest middle school in Carlsbad, our unique
district boundaries serve a diverse socioeconomic student population, with more than 30% of students on the
free or reduced lunch program.
As the program director, I strive to ensure the VMS Band and Orchestra program reflects the diversity within
the larger school population. Our program relies heavily on donations to ensure all students can join our
program should they wish. We provide instruments, books, and supplies to those in need and make
accommodations for students on individualized learning plans. Our program is inclusive, and every member
knows they are an integral part of a greater whole, regardless of skill level, background, economic status,
family life, or physical/mental abilities.
Grant funding from the City of Carlsbad's Community Arts Grant program will allow us to continue to build
and fund this critically important music program at Valley Middle School. We hope to continue traditions of
participating in important local community events such as the annual Lancer Day parade as well as Sage
Creek HS basketball games and events.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
Grant funding would support additional teaching artists for our small group ensembles. These guest artists
are crucial to our program by providing focused and individualized instrument instruction to our students
that they may otherwise not receive. If awarded, grant funding for guest artist coaching would allow our
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 7
program to apply other funding to purchase much needed supplies, books, and items for those students in
need. Every dollar donated to the VMS band & orchestra program goes back to our students 100%. Thus, any
additional funding support is a critical component to our program's success.
The mission of the VMS Band and Orchestra program is to help students develop a life-long appreciation for
music, gain knowledge of music history, and build a foundation of music fundamentals. Through individual
and group instruction, our students learn to play an instrument which provides them with an avenue for their
developing creativity, self-expression, and self-confidence. Our students learn self-discipline, organizational
skills, responsibility, and teamwork as well as promoting a positive self-image and feeling of self-worth
through both individual accomplishment and group success. This program helps to foster these important life
skills. Moreover, each year we perform at many local community concerts, bringing parents, students, and
staff together to celebrate. Music is an integral to getting families involved, making friends, and building a
legacy within our schools.
TTarget Population:
Who is your target population and why? How will you reach them?
The target population are Valley Middle School Band and Orchestra students who will benefit from
individualized small group sessions that I cannot offer as a single teacher during the school day. We will reach
them through these individual and small group coaching sessions held on campus during their regular music
education periods. These sessions are an enormously valuable part of the VMS music program as our students
receive individual feedback and coaching from professional band and orchestra artists at no cost to them.
Moreover, the coaching sessions elevate each student's skill level and music knowledge to prepare them for
upcoming performances, competitions, and success for their future music pursuits in high school and beyond.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
We have returning teaching artist commitments from Trevor Mulvey, Lara Heck, Jonathan Ingber, Mark
Wadleigh and Koji Bryson. Depending on our ensembles, we will also request hours from other artist coaches
Connor Bagheri and Andy Pena.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
2024-25 VMS Coaches Resumes.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 8
One of our biggest challenges is the rising costs to purchase, repair and maintain our instruments for student
use. The coaches are an integral help with this as they assist the students with instrument repair and upkeep
before we sent the instruments to the repair shop. Program funding is another challenge as our program
relies heavily on financial support from parent/family donations. Thus, grant funding is so critical to the
success of our program in order to provide funding for our valuable artistic coaches. This allows our direct
donations to fund other critical needs of our band and orchestra program including music supplies,
instruments/repairs, and music books. This challenge is also exacerbated due to decreased student
enrollment which is trending down as inter-district transfers into our school has been paused.
Another challenge is encouraging the incoming 6th grade class to enroll in our Band and Orchestra program. I
have been trying to go and visit all of the elementary school music classes and after school programs (for
those that have it) in order to market our amazing program to potential students. We also rely on our annual
one-day spring showcase when our students travel to various elementary schools in Carlsbad to perform.
Parent volunteers also help by chaperoning and transporting our many instruments. The goal of this immense
effort is to showcase our wonderful VMS Band and Orchestra program to potential students who will be the
future of our program.
BBudget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$3,500.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative.
Budget forms are available on the Cultural Arts Community Arts Grants webpage. PLEASE ONLY USE THE
COMMUNITY ARTS GRANTS BUDGET FORM.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
FY 2024-25 Community Arts Grants Budget Form - VMS.pdf
Current School Year Budget Form Information*
Please upload a current school year budget.
If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year).
If you are an affiliated group (i.e. parent/booster organization) please provide a current school year
budget for your organization.
FY 2024-25 Community Arts Grants VMS Program Budget Form.pdf
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 9
LLetter of Determination (for school affiliated groups) :
If you are a first time grant applicant with the City of Carlsbad, and applying as a school affiliated group (i.e. school
booster club) please upload your IRS Letter of Determination.
Board Roster:*
If you are applying as an affiliated group (i.e. parent/booster organization) please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
2024-25 VALLEY MIDDLE SCHOOL ADMINISTRATORS.pdf
Project Support Information
You may upload support information in this section, including Letter (s) of Support (OPTIONAL)
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Letter of Support (OPTIONAL)
Please provide a letter of support from any partnering organization and/or schools that are essential to your
project.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://drive.google.com/file/d/1q1SrbVQzK_QXMyqf9lrd8wP54LhBB2qy/view
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Additional Materials:
You may upload any other additional supplemental material you wish to provide here that is essential to your
project.
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 10
OOrganization Signatory Information
Organization Signatory Information
If funding is approved for a school, the City of Carlsbad requires two (2) signatures from the Signature Delegation
Form for school grant agreements. This form will be emailed to the school district Assistant Superintendent (or
comparable role) and the school site administrator (i.e. Principal or Vice Principal.) The City of Carlsbad will use
DocuSign for all grant agreements. This DocuSign agreement will be emailed for signatures to the authorized
signature representatives listed above once the City of Carlsbad's Arts Commission approves the funding plan and
funding is approved for a school. *Note: the signor information questions below may be skipped if you are a school
representative (i.e. teacher, principal.)
Affiliated Groups*
If you are an affiliated group (i.e. parent/booster organization),
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
EXEMPT
Signor #1 First and Last Name (i.e. Mary Wilson):*
Rose Flowers
Signor #1 Organizational Title (i.e. Secretary):*
Principal
Signor #1 Email address:*
rose.flowers@carlsbadusd.net
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 11
SSignor #2 First and Last Name (i.e. Luke Wilson):*
Eric Dill
Signor #2 Organizational Title (i.e. Secretary):*
Assistant Superintendent
Signor #2 Email Address:*
eric.dill@carlsbadusd.net
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/18/2024
Amanda Boer Valley Middle School Band And Orchestra
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 12
File Attachment Summary
Applicant File Uploads
• 2024-25 VMS Coaches Resumes.pdf
• FY 2024-25 Community Arts Grants Budget Form - VMS.pdf
• FY 2024-25 Community Arts Grants VMS Program Budget Form.pdf
• 2024-25 VALLEY MIDDLE SCHOOL ADMINISTRATORS.pdf
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Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME $ Notes $
CONTRIBUTED INCOME $Notes $Notes
$$-മമINCOME TOTALS 61,000.00
ORGANIZATION NAME:
Ea
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Admissions
GiŌs/Merchandise/
Concessions
AdverƟsing
Other
$$-മമ
Field Trip Income
Individual
Public Support
Applicant Cash
CAG Request Amount
Other
Other
$$-മമ
12,000.00
49,000.00
$ 8,000.00
4 seasonal concerts are held at VMS; tickets are $5 for adults; $1 for
students with about 400 attendees per concert
$ 4,000.00
Students receive a t-shirt with each $100 donation; but we sell other
items at a low cost priced between $16-$41
$ 35,000.00
Our large competition field cost ($200 per student includes theme
park tickets, band/orchestra performances, private bus transportation)
$ 10,500.00
Requested parent donations ($100 per student) to cover program
participation costs; ususally less than 2/3 of families are able to
donate
$ 3,500.00
Un
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Subtotal Earned Income Subtotal Earned Income
Subtotal Unearned Income Subtotal Unearned Income
Amount requested through Community Arts Grants 2024-25 Amount received through Community Arts Grants 2024-2025
L
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
PROJECT EXPENSES Cash Notes Cash Notes
EXPENSES TOTALS $$ -മമ
IN-KIND SUPPORT Value Notes Value Notes
61,000.00
Project ArƟst(s) or Arts
Instructor(s)
Fundraiser Costs
OperaƟng Expenses
Merchandise/Apparel
Field Trip/Workshop Expenses
TransportaƟon
Instrument Repairs & Supplies
Misc. Expenses
$ 10,500.00
The program will require about 300 hours (@$35 per hour) of
supplemental guest artist for about 34 weeks teaching to lead VMS
Band & Orchestra sectionals and small group ensembles
$ 2,000.00 Printing costs, concert concession costs
$ 2,000.00
Sheet music and folders for band & orchestra (including licensing
royalties)
$ 2,000.00 Program spirit-wear costs
$ 25,000.00
Advanced band & orchestra members participate in a Disneyland
Soundtrack recording experience each year; also band & orchestra
attend the Fullerton College Competition
and experience Knottsberry Farm (includes competition & workshop
fees)
$ 10,000.00 Buses for field trips to competitions
$ 8,000.00 Band & Orchestra instrument repairs & supplies
$ 1,500.00
Misc. program expenses (online credit card transaction fees and
teaching artist substitutes
I
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
IN-KIND TOTALS $ -മമ $-മമ
Budget InstrucƟons:
For applicaƟon,Įll out only green. For Įnal report,Įll in blue.
You will only be able to Įll out the cells highlighted in green or blue.
The applicaƟon project budget must balance. Total income must equal total expenses. Final Report may
Round all budget Įgures to the nearest whole dollar.
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descripƟons for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 aƩendees, $5 each."
Please insert your organizaƟon name in the top right header.
Budget InstrucƟons: