HomeMy WebLinkAboutSan Diego Art Institute; 2024-07-31; PSALCA-24066CA1
PSALCA-24066CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
San Diego Art Institute
This agreement is made on the ____ day of ____________, 2024, by San Diego Art Institute
(ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide
Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts Grants
Program in an amount not to exceed six thousand dollars ($6,000.00) (“Grant”). The purpose of the
Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement
Scope”).
Project Title: The Valise Project
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
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2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
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earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
San Diego Art Institute City of Carlsbad
Attn: Shannon Permenter Library & Cultural Arts Director Suzanne Smithson
1439 El Prado 1775 Dove Lane
San Diego, CA 92101 Carlsbad, CA 92011
Email: shannon@icasandiego.org suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
ANDREW UTT, Chief Executive Officer
(Print name/Title)
andrew@icasandiego.org
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
KRISTIN HATFIELD, Secretary
(Print name/Title)
khatfield@firstrepublic.com
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 1
The Valise Project
Fiscal Year 2024-25: Arts Projects for Arts
Organizations
San Diego Art Institute
Andrew Utt
1439 El Prado
San Diego, CA 92101
info@icasandiego.org
O: 760-436-6611
Shannon Permenter
1439 El Prado
San Diego, CA 92101
shannon@icasandiego.org
O: 760-436-6611
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 2
Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2024
Applicants may only submit one application per funding cycle and cannot apply to multiple categories
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 3
PPast Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Institute of Contemporary Art, San Diego
DBA (if applicable)
San Diego Art Institute
Organization Website
www.icasandiego.org
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
The Institute of Contemporary Art, San Diego (ICA San Diego) is a living laboratory that expands the
transformational power of contemporary art to build vibrant communities. The institution opened in
September 2021 as a result of a merger between Lux Art Institute (1998) and San Diego Art Institute (1941).
Our exhibitions and events spark curiosity and open doors for new connections. Our learning tools help
people connect the dots between art and their everyday lives. All our programs are designed to foster a
thriving contemporary art ecosystem in San Diego.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 4
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
PProject Information and Narrative
Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
All arts projects/activities require the participation of an artist or subject matter expert
Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
The Valise Project
Project Summary:*
Please provide us with a brief summary of your project.
ICA San Diego respectfully requests $7,500 to support bringing our arts outreach program, the Valise Project,
to underserved students in the Carlsbad community. This award would support 300 children in the upcoming
2024-2025 academic year. The Valise Project brings contemporary mobile art sculptures about relevant and
curriculum-aligning topics with corresponding interactive creative projects directly into local classrooms
with one of our individually designed Valises taught by a professional teaching artist. A valise, French for
‘suitcase’, is filled with miniature artworks designed by contemporary artists around a specific theme attuned
to today’s society. The Teaching Artist leads a discussion exploring the details of the art and the subjects they
represent. Each curriculum is tailored to the age and capabilities of the students visited and complements the
core curriculum of San Diego schools, building upon the daily learning beyond the session. This is followed by
a hands-on art-making project that allows students to transform the material learned into visual
representations and experiment with new mediums. Students then discuss their artistic choices and how they
relate to the Valise presentation. The support of the City of Carlsbad will cover the cost of the Teaching Artist
and Education Staff, transportation costs, all art-making materials for students, and administrative costs for
visits specific to Carlsbad schools.
Project Start Date:*
Please note that project start date must be on or after September 3, 2024.
09/03/2024
Project End Date:*
Please note that the project end date must be on or before September 3, 2025.
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 5
08/31/2025
PProject Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
An award from the City of Carlsbad will bring the Valise Project to the Carlsbad Unified School District in the
2024-2025 academic year. ICA San Diego will focus these funds on underserved students and Title-I schools
to ensure that the benefits of arts education are accessible throughout our community. These visits will take
place during school hours at dates and times requested by the classroom teachers to best align the Valise
Project with their daily learning. To bring the program to schools, we will continue fostering relationships
with teachers and administrators, engage in targeted digital marketing endeavors, and promote through
word-of-mouth efforts to reach new classrooms.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$7,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
5
Audience:*
Total number of expected audience attendance for this project.
300
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
The Valise Project has brought museum-quality art and experiential learning to San Diego County students for
over 20 years with Carlsbad schools being a continual part of our annual visits. The individually designed
suitcases of the Valise Project have provided interactive engagement by leveraging contemporary art to
understand the subjects of language arts, social studies, local history, cultural semiotics, natural sciences,
issues of sustainability, and more. The malleability of the program allows us to develop grade-specific lesson
plans that our Teaching Artists integrate into the school’s curriculum with the goal of increasing the student’s
interest in academic subjects through creativity and material retention by hands-on learning.
These funds allow ICA San Diego to provide return visits to the same classrooms reinforcing the ideas and
techniques. By bringing the Valise Project to these schools, ICA San Diego and the classroom teachers have
witnessed increased engagement with the course material by offering new methods for students to retain
Shannon Permenter San Diego Art Institute
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Fiscal Year 2024-25: Arts Projects for Arts
Organizations 6
content measured by testimonials from participants and survey results from students and teachers. In the
2022-2023 year, as we emerged from the pandemic, we served over 3,700 students across San Diego County,
anticipate close to 5,000 in this academic year, and are on track to increase this number into the future.
PProject Distinction:
What makes this project distinctive?
The Valise Project is distinctive among other art-based outreach programs in our area by combining museum-
quality art, interactive discussion, and hands-on art-making directly to students in their classrooms with all
art-making materials provided. The project is led by Teaching Artists, unlike most outreach programs that are
volunteer-led, allowing for high-caliber arts instruction and consistency from session to session.
The program features numerous curricula each designed by a contemporary artist in conjunction with local
education professionals around a different theme. Each art-making activity integrates different mediums and
approaches so children can explore the diverse world of artistic creation. These curricula are flexible to adapt
to various age groups, physical and mental capabilities, and align with common core material. Additionally,
ICA San Diego is actively commissioning new Valises to address relevant community themes specifically
requested by San Diego classroom teachers to increase our impact.
The Valise Project provides students with one-of-a-kind experiences that create meaningful changes in
students’ lives. The use of creative and critical thinking methodologies helps students understand art beyond
aesthetics, discover new ways of learning that can work for them, participate in positive experiences that
benefit their mental health, and comprehend how art can convey the human experience to become
increasingly culturally aware and empathetic citizens.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
The Valise Project will provide the benefits of arts education and engagement with Carlsbad students filling a
need for art-based programming lacking in their day-to-day curriculum. Utilizing creativity and critical
thinking, students are provided a new way to retain learned material through interactive, art-based lessons.
As stated by the California Alliance for Arts Education, “Arts education not only decreases feelings of anxiety,
depression, and isolation but also positively impacts all-around academic performance.” ICA San Diego
recognizes The Valise Project as both providing an educational tool for teachers while offering an outlet for
students. Beyond this, we hope that the use of art objects introduces students, who may not have access or
opportunities to partake in onsite museum experiences, to the world of art in a way that makes them feel like
they belong.
In order to measure the project’s success, ICA San Diego will evaluate the number of classrooms and students
served and any return visits to classrooms within the same academic year. To understand the level of interest,
relevance, and feedback, we provide teacher and student evaluations. Teachers respond to the Valise
instructor’s effectiveness, lesson structure, and relatability to the classroom’s existing curriculum. Student
evaluations collect immediate reactions and determine the impact of the material. These quantitative and
qualitative responses help us grow and meet community needs.
Target Population:
Who is your target population and why? How will you reach them?
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 7
The Valise Project is a flexible curriculum for grades K-12 with the ability to be adjusted so the content and
creative projects fit any age range, skill set, or limitations. An award by the City of Carlsbad would allow us to
focus on students in need in the Carlsbad Unified School District.
The Valise Project is a crucial program to achieve our goal of accessible art and learning tools for everyone by
bringing art and arts education to local youth who may otherwise not have access. Often art and culture are
inaccessible to members of our community whether it be through admission fees or the challenges of
transportation. The Valise Project allows our Teaching Artist to gather the materials and curriculum onsite at
ICA San Diego and transport them to each classroom, removing burdensome transportation costs for
classrooms associated with field trips. The Valise Project allows us to reach these individuals directly,
removing barriers for students including those from Title I schools, military communities, and historically
underserved youth all free of charge.
ICA San Diego has worked with numerous Carlsbad schools over the past twenty years, under our founding
organization Lux Art Institute. The relationships with these teachers and administrators, in conjunction with
word of mouth, increased digital marketing, and continued outreach by our education staff, allow the Valise
Project to enter and return to more classrooms each year.
PProject Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
While the Valise Project does not have formal partnerships established for the upcoming academic year, ICA
San Diego works closely with schools across Carlsbad, and the greater San Diego County, to meet classroom
teachers’ needs. These relationships include working one-on-one with teachers to adapt our Valise
curriculum, scheduling return visits throughout the year to reinforce the material and hands-on style of
learning, and being prepared to partner together for years to come. ICA San Diego returns to Carlsbad schools
year after year with committed teachers, at schools like Calavera Hills and Buena Vista, who want to make the
Valise Project a staple part of their annual curriculum.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Resumes - ICA San Diego - City of Carlsbad.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Initially, ICA San Diego, as a new organization, we encountered challenges associated with building our
community recognition. These issues were then compounded by the strain on classroom teachers caused by
the pandemic. In the past three years, we have worked to forge new and lasting relationships with teachers,
schools, and administrators so we can continually return to Carlsbad and San Diego County schools
throughout the academic year and into the future.
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 8
Specific to the Valise Project, we are recognizing the need to add new curricula to the program to align with
the evolution of our school system's common core and the changing nature of our world. For this reason, we
are actively creating new Valises to meet this need: this includes early civilizations, vocabulary, and nutrient
systems, among others. We also are creating duplicates of each new Valise to increase the number of visits
County wide we can conduct at any one time. Additionally, the demand for the Valise Project is on the rise and
we require hiring more Teaching Artists so we can conduct more visits throughout the year.
Lastly, as Prop 28 will provide schools with designated arts funding. We are actively working to keep our
program free to San Diego students until the time comes that they can utilize these funds to bring the Valise
Project to their classrooms through this state funding.
PProject Support Information
You may upload support information in this section.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Valise Project Instruction Guides - ICA San Diego (2).pdf
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://www.youtube.com/watch?v=nDkARCh6T_A
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
Student Thank You Notes - Valise Project (2024).pdf
Organization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 9
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
GGroup A Group B
Chairman,Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Mary Wilson):*
Andrew Utt
Signor #1 Organizational Title (i.e. CEO):*
Executive Director
Signor #1 Email address:*
andrew@icasandiego.org
Signor #2 First and Last Name (i.e. Luke Wilson):*
Kristin Hatfield
Signor #2 Organizational Title (i.e. Secretary):*
Chief Financial Officer,, Board of Directors
Signor #2 Email Address:*
khatfield@firstrepublic.com
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 10
BBudget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$98,000.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
ICA San Diego - FY 2024-25 Community Arts Grants Budget Form.xlsx - Table 1.pdf
Organizational Budget:*
Please upload a current organizational budget.
Organizational Budget - ICA San Diego (2024).pdf
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
IRS 501c3 Letter - (SDAI) (ICA San Diego).pdf
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
990 - ICA San Diego (SDAI) 2022.pdf
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
Board Roster - ICA San Diego - City of Carlsbad (2024).pdf
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 11
AApplication Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/15/2024
Shannon Permenter San Diego Art Institute
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 12
File Attachment Summary
Applicant File Uploads
• Resumes - ICA San Diego - City of Carlsbad.pdf
• Valise Project Instruction Guides - ICA San Diego (2).pdf
• Student Thank You Notes - Valise Project (2024).pdf
• ICA San Diego - FY 2024-25 Community Arts Grants Budget Form.xlsx - Table 1.pdf
• Organizational Budget - ICA San Diego (2024).pdf
• IRS 501c3 Letter - (SDAI) (ICA San Diego).pdf
• 990 - ICA San Diego (SDAI) 2022.pdf
• Board Roster - ICA San Diego - City of Carlsbad (2024).pdf
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ICA Central
1439 El Prado
San Diego, CA 92101
ICA North
1550 S El Camino Real
Encinitas, CA 92024
760-436-6611
BoardofDirectors
Ɣ Karen Gilbert, Chair (Financial Consultant, retired, Brandes Investment Partners)Gilbert retired in 2012
after working over 30 years with various ƻnancial institutions, the last 12 years as an Institutional
Portfolio Relationship Manager for Brandes Investment Partners. She is currently the Secretary/Treasurer
of a local manufacturing ƻrm. Karen served on the Boards of the Greater San Diego Boys and Girls Club
and was Co-Chair of the Del Mar Schools Education Foundation. Gilbert brings her extensive background
and commitment to the regional community to her role as Chair of ICA San Diego.
Ɣ Sean Leffers, Vice Chair (Real Estate Acquisitions Manager, 1
st Avenue Capital)As a global art collector,
successful entrepreneur, and former manager at Taschen, Leffers provides informed critical art expertise
and ƻnancial insight to the Board and staff at ICA San Diego to effectively achieve its mission.
Ɣ Linda Brandes, Chair Emerita (Founder, Linda Brandes Foundation)An art patron and philanthropist,
Brandes has been a board member of Lux Art Institute since 1998, acted as Board President, and
continues her commitment to bringing art and arts education to the region as part of ICA San Diego’s
Board of Directors.
Ɣ Kristin Hatƻeld, Secretary (Director, Strategic Partnerships, Social Impact, First Republic Bank)Hatƻeld has
a Master's degree in Art History from the University of Glasgow and has worked for over ƻve years with art
auction houses before joining First Republic Bank. While she has held various roles over her six years with
the First Republic, Hatƻeld has worked in a leadership capacity with the marketing department. This
experience has afforded her the skills and knowledge that she eagerly brings to ICA San Diego as head of
the organization’s Marketing Committee in addition to her position on the Board of Directors. Additionally,
she is now the Director of Strategic Partnerships and Social Impact which helps ICA San Diego
accomplish its mission of creating a stronger arts and culture community.
Ɣ Lany Zikakis (Philanthropist) Zikakis is an experienced event planner, designer, project manager, and
educator. Working in advertising and marketing, she has become a philanthropic force for local San Diego
organizations. She brings her love of art and education to ICA San Diego’s board to help us push our
creative and educational boundaries to build relationships and meet the needs of our community.
Ɣ Mel Meagher (Founder & Principal, Unfold Development) Meagher combines her real estate operations
experience with her design background and education in green building, she is zealous about the
possibilities of regenerative development. She believes that the future of construction can be
energy-eƽcient, healthy, carbon-neutral, and biodegradable. Meagher yearns to lead and be a part of the
regenerative movement to heal and transform our relationship with the built environment. She holds a
Bachelor of Arts in Media Studies from UC Berkeley, a Master of Real Estate Development from Portland
State University, and is certiƻed in Halthey Materials & Sustainable Building + Permaculture Design. She is
a board member of the Institute of Contemporary Art San Diego and a proud member of the International
Living Future Institute, San Diego Green Building Council, and Urban Land Institute.
ICA INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO
ICA Central
1439 El Prado
San Diego, CA 92101
ICA North
1550 S El Camino Real
Encinitas, CA 92024
760-436-6611
Ɣ Anu Naidu (Head of Legal and DEI, Gain Credit) Naidu has more than 15 years of legal experience having
worked as a corporate ƻnance attorney in Sidley Austin LLP’s New York oƽce, as in-house counsel at
Barclays, as vice president at Barclays of a regulatory function, and as senior counsel at Kalantar
Business Law Group. She has extensive legal experience in a wide variety of corporate matters and she
and her team love to help with solutions and strategies involving legal issues as strategic business
partners.
Ɣ Ruth-Ann Thorn (Art Dealer/Documentary Film Maker/Native Entrepreneur)Ruth-Ann Thorn
(Payómkawichum/Luiseño) is a pioneer Native businesswoman and creator. An enrolled tribal member of
the Rincon Band of Luiseño Indians. She brings a voice to Native American culture. Thorn's passion for
storytelling has served as the driving force behind her 13-episode series, "Art of the City," which she hosts
and produces. The show has been broadcast on the First Nations Experience (FNX) network since 2020.
She founded and is still at the helm of EC Galleries. Over 26 years, she had notable gallery locations in
San Diego (Gaslamp, Sea Port Village, Fashion Valley, La Jolla, and Solana Beach), Laguna Beach, Las
Vegas, Beverly Hills, and Breckenridge, Colorado.
Ɣ David Welborn (Retired Psychologist, Philanthropist)Welborn is a retired psychologist who has been a
champion and supporter of land conservation and environmental causes both locally and in Latin
America. He has helped better our local environment through his work with Nature & Culture International
and The San Diego Foundation’s Environment Working Group and the support of local organizations. He
was deeply involved in legal, board development, and governance at San Diego Coastkeeper and assisted
with a major reorganization to better support the nonproƻt's mission.
Ɣ Margaret Jackson (Retired, Philanthropist)Jackson is a long-time supporter of the Museum of
Contemporary Art San Diego and has been on the board for the last 15 years in addition to other local art
institutions. Originally from the UK, she has lived in San Diego for the last thirty years, previously residing
in Germany and Italy. She was President and principal of a successful software company based in La
Jolla. She now supports a number of charity organizations in the San Diego area and serves on the board
of the City Ballet, Athenaeum, MCASD, Stuart Collection, and Vista Hill.
ICA INSTITUTE OF
CONTEMPORARY ART
SAN DIEGO