HomeMy WebLinkAboutSage Creek High School Drama; 2024-07-31; PSALCA-24063CA1
PSALCA-24063CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
Sage Creek High School Drama
This agreement is made on the ____ day of ____________, 2024, by Sage Creek High School Drama
(ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide
Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts Grants
Program in an amount not to exceed three thousand five hundred dollars ($3,500.00) (“Grant”). The
purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: CUSD Children's Show 2025
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
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2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
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earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Sage Creek High School Drama City of Carlsbad
Attn: Jillian Porter Library & Cultural Arts Director Suzanne Smithson
3900 Bobcat Boulevard 1775 Dove Lane
Carlsbad, CA 92010 Carlsbad, CA 92011
Email: jporter@carlsbadusd.net suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
ERIC DILL, Assistant Superintendent
(Print name/Title)
eric.dill@carlsbadusd.net
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
DR. JOSHUA WAY, Principal
(Print name/Title)
josh.way@carlsbadusd.net
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 1
Sage Creek CUSD Children's Show 2025
Fiscal Year 2024-25: Educational Institutions
or Affiliated Groups
Sage Creek High School Drama
Jillian Porter-Eshelman
3900 Bobcat Boulevard
Carlsbad, CA 92010
O: 760-331-6600
Jillian Porter-Eshelman
3900 Cannon Road
Carlsbad, CA 92010
jporter@carlsbadusd.net
O: 760-331-6721
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 2
Application Form
Application Verification
Application Type Verification:*
This application is for Educational Institutions or Affiliated Groups - Arts in Schools Project category. If you
are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top of
this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is an application for Educational Institutions - Arts in Schools
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Only nonprofit schools and nonprofit affiliated school support groups may apply
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 3
EEducational Institution or Affiliated Group Name (i.e Carlsbad Elementary,
Carlsbad Booster Club)*
Sage Creek High School
Organization Website
padlet.com/jporter91/sage-creek-drama-b8vunknrxcv3e5vy
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
To inspire students' lifelong appreciation and passion for the arts in an ever-evolving and diverse world.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Project Information and Narrative
Project Information and Narrative
Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
All arts projects/activities require the participation of an artist or subject matter expert
Educational Institution Project grants have a maximum award of $3,500
Jillian Porter-Eshelman Sage Creek High School Drama
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Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 4
PProject Name:*
Please provide us with the name of the arts project.
Sage Creek CUSD Children's Show 2025
Project Summary:*
Please provide us with a brief summary of your project.
This year we plan to continue our highly acclaimed CUSD Children’s Theatre Project. For this experience, Sage
Creek Drama Department collaborates on a production written especially for young audiences and CUSD
elementary and middle schools are invited to attend for free on a field trip. We select an upbeat show with
positive and relative themes for our K-8 audience and high schoolers not only perform but spend quality time
with the audience both pre and post show. In past years, we even extended our audience to schools outside
the district as well including VIDA and the Teri School (where we welcomed 30+ students with special needs
to attend as well). In a post show Q & A, guests are able to ask questions about what goes on behind the
scenes and how students started their drama careers. Students take pictures, get some groups onstage, sign
heartfelt autographs, connect and head home. This would be our 4th children’s production: Dear Edwina
2018-19; Matilda 2019-20; Beauty and the Beast May 2023; and The Addams Family October 2023. We have
had enormous and truly meaningful success. As mentioned above, we offer this opportunity for free to all
CUSD schools and this grant support makes that possible. Specifically, this grant covers the cost of the
performance rights to our selected production (TBD) as well as the cost of scripts and scores. This effort will
then counterbalance the lack of profit in offering at least 2 free performances for CUSD schools.
Project Start Date:*
Please note that project start date must be on or after September 3, 2024.
03/10/2025
Project End Date:*
Please note that the project end date must be on or before September 3, 2025.
05/24/2025
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
This project would run in Spring 2025. SC Drama students would rehearse in the months prior and then move
into tech rehearsals two weeks before production. We would hold 1-2 school day performances and 1-3
evening performances at the PAC at SCHS. We market this production to all CUSD schools through district
wide communications and social media. We gather interested principals and teachers early on in the process
and tend to fill up quickly. Nearly all of our teachers who participated in the 2018-19 school returned with
their classes for the following years. We would market our remaining shows to CUSD families whose school’s
do/did not attend or students who want to come again!
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 5
AAmount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $3,500 for one-year arts projects.
$3,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
100
State Standards Support
How does your arts education project support the California State Content Standards for the Arts? Please refer to
the California State Board of Education website for reference.
Standards:
Anchor Standard 1: Generate and Conceptualize Artistic Ideas and Work
Anchor Standard 3: Refine and Complete Artistic Work
Anchor Standard 6: Convey Meaning Through the Presentation of Artistic Work
Anchor Standard 7: Perceive and Analyze Artistic Work
Anchor Standard 10: Synthesize and Relate Knowledge and Personal Experiences to Make Art
State Standards Descriptions
Please cite the specific numbers, grade level(s) and descriptions as they pertain to your project. Describe how the
curriculum and instruction (if applicable) of the project aligns to each standard. Please refer to California State
Board of Education website for reference.
Students take on these standards right from the start in how they plan for their audition, how they figure out
what characters they may be right for, and, once cast, how they work with the directors to establish the
performative and technical needs and visions of the production. Students also partake in leadership roles of
the production as a whole (choreography, social media marketing, etc.) as we welcome elementary and
middle school students into our classroom. These standards are the core of the audition, rehearsal and
marketing/business processes. The performance demonstrates these standards through students' created
technical designs, characterizations and thoughtful interpretations of the script - all concurrently being
showcased on the stage through performance. This project will specifically address the style and themes of
theatre for young audiences.
Audience:*
Total number of expected audience attendance for this project.
800
Jillian Porter-Eshelman Sage Creek High School Drama
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Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 6
PPrevious Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
I am not exaggerating when I say the feedback we have gotten on this project has been some of the most
meaningful in my career. Not only do we pack the house for 2-3 shows, this production is often the first time
many students are seeing live theatre! This can be a deeply valuable moment to a young creative who has not
been exposed to this outlet before. Moreover the stories of connection between high schoolers and younger
audience members are powerful. In 2020, we had a deaf student in the audience who wanted to meet the
actress who played Trunchbull in Matilda. Little did she know, the high school actress was fluent in ASL. The
two signed to each other for five minutes while we all watched (and cried). Not only were the business
elements of this project successful, the community building elements were dynamic.
Project Distinction:
What makes this project distinctive?
This project is distinctive in the sense it provides opportunity for all grade levels to connect through art.
Smaller versions of this experience can be found in our district but none on this scale. Introducing a first
grader to what could be a future version of themselves is a powerful thing - especially when it's on a beautiful
stage in your community. Furthermore it is offered free of charge to ensure everyone has the ability to attend
and engage. Another element that makes this project distinctive is how student-run the production will be on
the high school end. High schoolers help direct, choreograph and manage the event as a whole. They have a
hand in the entire affair from acting to building sets to contacting schools to bringing the students into the
building. What makes this project special is that the performance is merely an element of the experience. The
development of leadership skills and community outreach is what really makes a difference.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
The outreach goal of this project is to build arts education in our district and to bring live theatre to families
that may otherwise not have access or even the idea to attend. Recruitment for our CUSD Drama classes is
also a factor as we hope our young audiences eventually will turn into budding artists in our programs.
Moreover we also aim to build leaders within our existing student body and to expose high schoolers to
children’s theatre performance - a very prevalent career path in the entertainment field. Financially, this
grant would support the goal of breaking even. Rights and licenses to plays and musicals cost a significant
amount of money that is balanced in ticket sales. With the exception of our evening show, two performances
will be held free of charge. With help of this grant, our goal is to not lose money in this pro bono endeavor. We
will measure our outreach goals in the feedback from schools, community members and cast members and
the analysis of the experience as a whole. Long term we hope to see our class sizes maintain or grow in
numbers with the exposure to our programs. Financially, we will measure our goals by tracking the outcomes
of the budget.
Target Population:
Who is your target population and why? How will you reach them?
Our target population is elementary and middle school students and families. We will reach them directly by
holding two free school performances that will be promoted within the entire district. We will also use social
Jillian Porter-Eshelman Sage Creek High School Drama
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Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 7
media and community communications to engage young families of North County. Our high school students
also benefit as they take on leadership roles throughout the whole experience and learn how to perform and
produce a theatrical production.
PProject Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Not applicable
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
The realities of the pandemic created a temporary and long term challenges for Sage Creek Drama as we were
unable to perform/make a profit for over a year. We have since recovered financially, however, putting on
three productions a year is always an expensive endeavor. A typical musical costs at least $15000 in the end -
many times more. We graciously utilize all the funding we can get to create the best experiences for our
students. These costs include sets and costumes, licensing and scripts, paying creative team members, and all
the unexpected costs that come along the way. Moreover, another challenging is our need to increase
enrollment of the program. Drama programs at the middle school level have been reduced or cut and so our
incoming freshman with exposure to theatre is lacking. We hope to spread awareness of high school
opportunities in the arts through this project.
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$10,000.00
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 8
PProject Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative.
Budget forms are available on the Cultural Arts Community Arts Grants webpage. PLEASE ONLY USE THE
COMMUNITY ARTS GRANTS BUDGET FORM.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
FY 2024-25 Community Arts Grants Budget Form.pdf
Current School Year Budget Form Information*
Please upload a current school year budget.
If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year).
If you are an affiliated group (i.e. parent/booster organization) please provide a current school year
budget for your organization.
_CAG Sage Creek Drama Budget 2023-24 .xlsx
Letter of Determination (for school affiliated groups) :
If you are a first time grant applicant with the City of Carlsbad, and applying as a school affiliated group (i.e. school
booster club) please upload your IRS Letter of Determination.
Board Roster:*
If you are applying as an affiliated group (i.e. parent/booster organization) please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
Board for Grant 2024-25.pdf
Project Support Information
You may upload support information in this section, including Letter (s) of Support (OPTIONAL)
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Letter of Support (OPTIONAL)
Please provide a letter of support from any partnering organization and/or schools that are essential to your
project.
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 9
MMaterials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
IMG_0516 (1).jpg
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Additional Materials:
You may upload any other additional supplemental material you wish to provide here that is essential to your
project.
Organization Signatory Information
Organization Signatory Information
If funding is approved for a school, the City of Carlsbad requires two (2) signatures from the Signature Delegation
Form for school grant agreements. This form will be emailed to the school district Assistant Superintendent (or
comparable role) and the school site administrator (i.e. Principal or Vice Principal.) The City of Carlsbad will use
DocuSign for all grant agreements. This DocuSign agreement will be emailed for signatures to the authorized
signature representatives listed above once the City of Carlsbad's Arts Commission approves the funding plan and
funding is approved for a school. *Note: the signor information questions below may be skipped if you are a school
representative (i.e. teacher, principal.)
Jillian Porter-Eshelman - drama teacher
Affiliated Groups*
If you are an affiliated group (i.e. parent/booster organization),
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 10
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
*Note: the signor information questions below may be skipped if you are a school representative (i.e. teacher,
principal.)
Signor #1 First and Last Name (i.e. Mary Wilson):*
see above
Signor #1 Organizational Title (i.e. Secretary):*
see above
Signor #1 Email address:*
jporter@carlsbadusd.net
Signor #2 First and Last Name (i.e. Luke Wilson):*
see above
Signor #2 Organizational Title (i.e. Secretary):*
see above
Signor #2 Email Address:*
jporter@carlsbadusd.net
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 11
AApplication Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/04/2024
Jillian Porter-Eshelman Sage Creek High School Drama
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 12
File Attachment Summary
Applicant File Uploads
• FY 2024-25 Community Arts Grants Budget Form.pdf
• _CAG Sage Creek Drama Budget 2023-24 .xlsx
• Board for Grant 2024-25.pdf
• IMG_0516 (1).jpg
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
$ Notes $
Admissions $ 2,400.00 3 free CUSD shows; 1 paid at $12/ticket; anticipated audience: 200
people (200 x $12 = $2400)
Gifts/Merchandise/
Concessions $ - We typically let philantrhropic SCHS clubs run this element
Advertising $ 100.00 We may ask for program ads next year
Other
2,500.00$ Subtotal Earned Income -$
CONTRIBUTED INCOME $ Notes $
Private/Fundraiser $ 500.00 Company matches/fundraiser income
Individual $ 2,000.00 Family donations
Public Support
Applicant Cash
CAG Request Amount $ 3,500.00 Amount requested through Community Arts Grants 2024-25
Other $ 1,500.00 Amount to be used from other grant opportunities
Other
Subtotal Unearned Income 7,500.00$ Subtotal Unearned Income -$
Cash Notes Cash
Project Staff (non-artist) $ 4,000.00 Set Designer - $1500; Costume Designer - $1500; Choreographer - $1000
INCOME TOTALS
PROJECT EXPENSES Notes
10,000.00$ -$
Subtotal Earned Income
Notes
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Amount received through Community Arts Grants 2024-2025
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CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME ORGANIZATION NAME:
L
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Project Artist(s) or Arts
Instructor(s) $ -
Educational Materials/Printing $ - typically included in licensing for TYA (Theatre for Young
Audience) or Jr. packages
Costumes/Props $ 1,000.00
Sets $ 1,000.00
Supplies/Misc. cost $ 500.00
Licensing/Royalties $ 3,500.00
Rentals (space and/or other) $ -
Transportation $ -
Food & Beverage $ -
Marketing/Promotion/
Publicity $ - Typically parent donated
Fiscal Agency Fee
Other
Other
Other
EXPENSES TOTALS 10,000.00$ -$
Value Notes Value
Amazon Wish List $ 200.00
IN-KIND SUPPORT Notes
I
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND TOTALS 200.00$-$
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
Budget Instructions: