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HomeMy WebLinkAboutCarlsbad High School Theatre Department; 2024-08-01; PSALCA-24046CA1 PSALCA-24046CA FISCAL YEAR 2024-25 GRANT AGREEMENT FOR Carlsbad High School Theatre Department This agreement is made on the ____ day of ____________, 2024, by Carlsbad High School Theatre Department (ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts Grants Program in an amount not to exceed two thousand six hundred forty dollars ($2,640.00) (“Grant”). The purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement Scope”). Project Title: Carlsbad Theatre Festival The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following terms. TERMS AND CONDITIONS OF GRANT 1. TERM. The term of this Agreement shall mean the period commencing on the execution date of this Agreement and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement of the parties. The parties will prepare a written amendment indicating the effective date and length of extended Agreement. 2. USE OF COMMUNITY ARTS GRANTS PROCEEDS. a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on condition that the sum be expended in carrying out the purpose as set forth in the Agreement Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to assume any obligation to furnish any additional funds that may be necessary to complete the Agreement Scope. b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any extension of fund use must be requested in writing at least 30 days prior to the end of the Agreement or sooner to allow time for written amendment and approval in writing by City. Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to apply for or receive additional funds as part of the subsequent Community Arts Grants Fiscal Year 2025-26 cycle. c. All costs accrued for services and/or supplies prior to the execution of Agreement are not eligible for funding or reimbursement through the use of Grant proceeds. d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year 2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs, attached hereto as Exhibit “A.” 3. CONDITIONS OF FUNDING AND DISBURSEMENT. City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are not fully satisfied: a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant funds to only cover expenditures for programs and services incurred during the Agreement Scope dates and under the terms and conditions of this Grant Agreement. b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year             2 PSALCA-24046CA 2024-25 Community Arts Grants Guidelines. c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of events or proposed changes that could affect the Agreement Scope. d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for the preparation of reports required by this Agreement. e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City Staff in writing within ten (10) working days of the decision to implement said change. City may request documentation to support the change, and Grantee agrees to submit to the City, in writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no material changes to the Agreement Scope unless and until City formally approves the Grantee’s request in writing. f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25 Community Arts Grants Guidelines, attached hereto as Exhibit “A.” g. Grantee shall provide full and timely information to the City to update staff on programs and include naming the City in any publications and/or social media, whether in digital or print format, as opportunities arise. h. Grantee shall retain all records and supporting documentation, including expenditure receipts, applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make all records and supporting documentation readily available, upon request, for inspection and/or audit by representatives of the City. 4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES. Grantee has the option to supply event and/or program information including the date, location, time, admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter, emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the information through the city’s established channels of communication. If grantee wishes to participate, the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the event or program. Please initial box to opt-in to promotional opportunities 5. RETURN OF GRANT FUNDS. If City determines that Grantee has failed to comply with the terms and conditions of this Grant Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to return to the City the amount requested by the City, up to and including an amount equivalent to the full Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the full amount of the award or a prorated amount based on the percentage of the work completed. 6. REQUIRED REPORTS. Failure to complete the following reports may render the recipient ineligible to receive the full and final payment of the Grant award. a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award notification. b. Submit a Final Report including all required attachments by completing the designated form to the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is           □ 3 PSALCA-24046CA earlier. c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee is found to be in noncompliance, Grantee agrees that for the year immediately following a determination of noncompliance, Grantee shall be ineligible to receive any new grants from the City. 7. DISBURSEMENT OF GRANT FUNDS. The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows: a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as applicable, and receipt of fully executed contract. b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and approval by Library & Cultural Arts Director or designee. c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever is earliest. 8. PROJECT CANCELLATION. a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City with notice of cancellation, shall return all Grant funds to the City. b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith. 9. PROJECT MODIFICATION OR TERMINATION. a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the Project, or prior to first disbursement of funds. After Project commencement, as outlined in the Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified, or amended only by mutual agreement, in writing, of both the City and Grantee. b. Any changes, whether planned or unanticipated, to funded projects due to a local health order (including, but not limited to, state or local health orders and social distancing measures) must be submitted to City at least seven (7) calendar days before implementation of the change. Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts Manager or designee will notify Grantee in writing whether the proposed changes are approved. Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts Grants Guidelines as defined in Exhibit “A.” 10. LOSS OF GRANT. At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount allocated to the Grantee: a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days of receipt of the Agreement. b. Activities associated with Grantee occur that do not align with activities described in the Agreement Scope, including, but not limited to, reduction in services, significant alteration of Agreement Scope elements, such as performers, artists or attendees, or significant changes in Grantee’s budget: income, expenses, or line-item designations, included in the Agreement Scope. c. A Grantee withdraws or terminates the Agreement Scope. d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports and/or documentation before Oct. 3, 2025.           4 PSALCA-24046CA 11. COVENANT AGAINST DISCRIMINATION. Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any clients, prospective clients, employees, prospective employees, contractors, or prospective contractors on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected classification. 12. NOTICES. a. The names and addresses of the persons who are authorized to give written notices to receive written notice on behalf of City and on behalf of Grantee under this Agreement. b. Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. For Grantee: For City: Carlsbad High School Theatre Department City of Carlsbad Attn: Andrea Schuck Library & Cultural Arts Director Suzanne Smithson 3557 Monroe St. 1775 Dove Lane Carlsbad, CA 92008 Carlsbad, CA 92011 Email: andrea.schuck@carlsbadusd.net suzanne.smithson@carlsbadca.gov 13. INDEMNIFICATION. Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials, employees and volunteers from and against any and all claims, damages, losses, costs (including but not limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any way whatsoever to the provision of Grant proceeds. 14. NO PARTNERSHIP OR JOINT VENTURE. The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances shall City and Grantee be deemed to be partners or involved in a joint venture. 15. MODIFICATIONS. This Agreement may not be modified or amended except by written document duly executed by an authorized representative of both the City and the Grantee. 16. GOVERNING LAW. This Agreement shall be construed in accordance with and be governed by the laws of the State of California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court. 17. SEVERABILITY. In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall not affect other provisions of this Agreement, which can be given effect without the conflicting provision. To this end, the provisions of this Agreement are declared to be severable. 18. DRAFTING AMBIGUITIES. Grantee understands and is aware that it has the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms, in plain English, without constructive presumptions against the drafting Party.           5 PSALCA-24046CA 1. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. GRANTEE CITY OF CARLSBAD, a municipal corporation of the State of California *By: By: (1st signature here) SUZANNE SMITHSON Library & Cultural Arts Director As authorized by the City Manager ERIC DILL, Assistant Superintendent (Print name/Title) eric.dill@carlsbadusd.net (Email address) ATTEST: (Date) **By: (2nd signature here) For SHERRY FREISINGER City Clerk JULIE REDFIELD, Principal (Print name/Title) jredfield@carlsbadusd.net (Email address) (Date) If required by City, proper notary acknowledgment of execution by contractor must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B. Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: For CINDIE K. McMAHON, City Attorney By: ____________________________ Deputy City Attorney             6 PSALCA-24046CA EXHIBIT “A” SCOPE OF GRANT Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance Final 2024-25 Funding Plan. Grant Support Documents Required x Fiscal Year 2024-25 Community Arts Grants Guidelines x Completed Community Arts Grants 2024-25 Application Optional, As Needed x Community Arts Grants 2024-25 – Project Budget Information x Community Arts Grants 2024-25 – Revised Project Form x Community Arts Grants 2024-25 – Revised Project Budget Information                                                                                                               Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) Carlsbad Theatre Festival Fiscal Year 2024-25: Educational Institutions or Affiliated Groups Carlsbad High School Theatre Department (Andrea Schuck) Andrea Schuck 3557 Monroe St. Carlsbad, CA 92008 andrea.schuck@carlsbadusd.net 0: 760-331-5764 Jillian Porter-Eshelman 3900 Cannon Road Carlsbad, CA 92010 Printed On : 10 July 2024 jporter@carlsbadusd.net 0: 760-331-6721 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 1           Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) Application Form Application Verification Application Type Verification:* This application is for Educational Institutions or Affiliated Groups -Arts in Schools Project category. If you are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen. Applicants may only submit one application per category per funding cycle. I verify that this is an application for Educational Institutions -Arts in Schools Guidelines & Eligibility Requirements Review Confirmation:* Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a grant application. A summary of the eligibility requirements is also provided on the application homepage. I have reviewed the Community Arts Grants Guidelines and the eligibility requirements. All applicants that wish to collaborate with others to complete this grant application may use the "collaborator" button on the top right section of this page (instructions below.): Collaborator feature Video Tutorial (2 minutes long) Written Tutorial *If applicable, please note that some data from the applying organization's GuideStar profile may be pre- populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated information. Organization Information • Only nonprofit schools and nonprofit affiliated school support groups may apply Past Funding* Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past? No Printed On : 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 2           Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) Educational Institution or Affiliated Group Name (i.e Carlsbad Elementary, Carlsbad Booster Club)* Carlsbad Unified Drama Programs Organization Website https:/ /carlsbadusd.net/ Organization Mission Statement: Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste your organization's GuideStar mission statement or provide another version here. Carlsbad Theatre Festivals aims to unite CUSD drama programs in an educational celebration of the performing arts. Project Information and Narrative Project Information and Narrative • Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad • All arts projects/activities require the participation of an artist or subject matter expert • Educational Institution Project grants have a maximum award of $3,500 Project Name:* Please provide us with the name of the arts project. Carlsbad Theatre Festival Project Summary:* Please provide us with a brief summary of your project. Carlsbad Theatre Festival (CTF) is a collaborative CUSD theatre arts event. All drama programs begin the school year preparing for the festival in separate scene studies of various categories. On the day of the festival we come together at an alternating CUSD high school to perform and workshop the scenes. Theatre professionals in San Diego are invited to adjudicate the various festival categories and hold "master class" sessions in classrooms around campus. In the past adjudicators have included theatre professors, actors, directors, writers, voiceover artists and the like. Adjudicators provide feedback to the students, lead team- bonding drama games, and mentor students for growth in the field. This festival has been going on since 2013 and has become a tremendous learning experience for Carlsbad drama students. Printed On : 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 3           Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) Project Start Date:* Please note that project start date must be on or after September~ 2024. 09/02/2024 Project End Date:* Please note that the project end date must be on or before September~ 2025. 10/05/2024 Project Details: Please provide additional details for the project such as additional dates, times and location(s) for all project events for marketing, communications and/or possible future site visits. The festival will start at 8:00am on a Saturday in October in either the PAC or CAC. We will introduce adjudicators and overview the day. Everyone performs once in a classroom setting, and the adjudicators give feedback following each performance, both in writing and in a "workshop" format, similar to a "Master Class". At the end of the performances, adjudicators identify students they consider "Bright Spots" that they wish to recognize, and provide general feedback to the entire group. Sample categories of which students have performed in years past include: Monologue Serious Scene Comedy Scene Musical Scene Adapted from Literature Scene Amount Requested:* This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that the maximum funding amount request is $3,500 for one-year arts projects. $2,640.00 Participants:* Total number of expected participants for this project (i.e. artists, coordinators, directors.) 100 State Standards Support How does your arts education project support the California State Content Standards for the Arts? Please refer to the California State Board of Education website for reference. Anchor Standard 1: Generate and Conceptualize Artistic Ideas and Work Anchor Standard 3: Refine and Complete Artistic Work Anchor Standard 6: Convey Meaning Through the Presentation of Artistic Work Printed On : 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 4           Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) Anchor Standard 7: Perceive and Analyze Artistic Work Anchor Standard 10: Synthesize and Relate Knowledge and Personal Experiences to Make Art State Standards Descriptions Please cite the specific numbers, grade level(s) and descriptions as they pertain to your project. Describe how the curriculum and instruction (if applicable) of the project aligns to each standard. Please refer to California State Board of Education website for reference. Students take on these standards right from the start in how they plan for their audition, how they figure out what categories they may want to audition for, and, once put in groups, how they work with one another and their directors to select, cast and create their scene. Students also partake in leadership roles ( direction, choreography, etc.) as they collaborate on their scenes. Through this process, these standards are actively addressed. The performance/adjudicating process demonstrates these standards through students' created designs, characterizations and thoughtful interpretations of the script -all concurrently being showcased and workshopped with an industry professional Audience:* Total number of expected audience attendance for this project. 200 Previous Project Success: If your organization has completed a similar project, please provide details of the project and why it was successful. CTF has been going on for the past decade with the exception of the pandemic period. Students fondly recall making memories at both the middle and high school level at this event and the professional mentorship provided is truly exceptional. Time and time again this has proved a tremendous learning opportunity. Project Distinction: What makes this project distinctive? This program is distinctive as it uniquely involves all the drama students of our district. This is the only event where we all gather collectively in a celebration of drama in our district. This festival is also designed to be non-competitive which separates it from other festivals of our area. In lieu of "winning trophies" being the aim, students come ready for feedback and opportunity for growth. It is a great way to begin every school year! Project Goals: What are the goals (outputs and/or outcomes) of the project? How will you measure your goals? The goal of this festival is to unite and educate drama students of our district. We aim to seek specialized mentorship for our students that connect them to industry professionals. We hope they walk away from the Printed On: 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 5           Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) festival with a fuller perspective of their theatrical capabilities and pathways in this field. We also encourage relationship building throughout the drama programming in our district. Target Population: Who is your target population and why? How will you reach them? Our target population is CUSD middle and high school students and their families. Families are included in the planning of the event and we hold a post-festival showcase of all scenes in the PAC and CAC of which the community is invited to attend. Project Partnerships: If applicable, please provide names and brief descriptions of roles for any partners in this project. This would include any organizations, artists or individuals involved in your project that are not employed or affiliated with the applying organization. All CUSD Drama programs parter together for this event. Partner Resumes: If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project here. Please consolidate into one PDF if possible. Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. Organization Changes/Challenges/Circumstances: What special circumstances, challenges or changes have affected your organization? What impact has this had on your organization? This is a passion project and with that comes some obstacles. Challenges of CTF include the amount of time it takes to plan, organize, recruit and manage adjudicators, purchase materials, etc. all outside of the regular school day. A majority of this work occurs during the summertime of which we are unpaid. Another challenge is finding quality adjudicators who will volunteer their time. The $25 gas stipend was initiated as incentive/in thanks to these amazing volunteers. A challenge with the stipend is that our protocol for ASB programming makes it difficult to provide these minimal stipends. In the past we have admittedly used our own money to cover some of the funds of this project Through this grant we hope to resolve this. Budget Information You may upload budget support information in this section. Please consolidate into one PDF if possible. Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. Total Project Budget $2,640.00 Printed On : 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 6           Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) Project Budget Form:* Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. Budget forms are available on the Cultural Arts Community Arts Grants webpage. PLEASE ONLY USE THE COMMUNITY ARTS GRANTS BUDGET FORM. Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. FY 2024-25 Community Arts Grants Budget Form -CTF 2024 -Table 1.pdf Current School Year Budget Form Information* Please upload a current school year budget. • If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama Department budget for the school year). • If you are an affiliated group (i.e. parent/booster organization) please provide a current school year budget for your organization. Current School Year Budget Form.pdf Comment: Some of the budgeted lines/Hems for this project may fall outside of guidelines {gas stipends to adjudicators are fine, money for award is not funded, and pay for teachers already being paid for the project may or may not be acceptable if the work is done outside of the school term and teachers normal paM work Overall project, Ed Institution sponsored and collaboration between schools arts programs make this an eligible grant for panel consideration. Sending forward for reviewers determination of what is fundable within the request Letter of Determination (for school affiliated groups) : If you are a first time grant applicant with the City of Carlsbad, and applying as a school affiliated group (i.e. school booster club) please upload your IRS Letter of Determination. Board Roster:* If you are applying as an affiliated group (i.e. parent/booster organization) please provide a roster of board members and ensure the document includes names and titles. Alternatively, we will also accept the most recent board meeting minutes that includes the board roster. Board for Grant 2024-25.pdf Printed On: 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 7           Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) Project Support Information You may upload support information in this section, including Letter (s) of Support (OPTIONAL) Contact the Grants Coordinator at 442-339-5982 or email wendy.sabinlasker@carlsbadca.gov should you need assistance. Letter of Support (OPTIONAL) Please provide a letter of support from any partnering organization and/or schools that are essential to your project. Materials Upload (OPTIONAL, but recommended): Please upload any marketing materials, images and/or files that would provide more information about your project. Videos Upload (OPTIONAL): Please provide us with a host website link for all videos relevant to the project. Videos Upload (OPTIONAL) If you do not have a URL that hosts your videos, you may upload it here. Additional Materials: You may upload any other additional supplemental material you wish to provide here that is essential to your project. Organization Signatory Information Organization Signatory Information If funding is approved for a school, the City of Carlsbad requires two (2) signatures from the Signature Delegation Form for school grant agreements. This form will be emailed to the school district Assistant Superintendent (or comparable role) and the school site administrator (i.e. Principal or Vice Principal.) The City of carlsbad will use DocuSign for all grant agreements. This DocuSign agreement will be emailed for signatures to the authorized signature representatives listed above once the City of carlsbad's Arts Commission approves the funding plan and funding is approved for a school. * Note: the signor information questions below may be skipped if you are a school representative (i.e. teacher, principal) Julia Redfield, School Principal Affiliated Groups* If you are an affiliated group (i.e. parent/booster organization), Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed with the California Secretary of State for your organization (or listed on the most recent board roster.) These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO, Treasurer, Secretary.) One corporate officer from each of the following groups must sign the agreement: Fiscal Year 2024-25: Educational Institutions or Printed On : 10 July 2024 Affiliated Groups 8           Jillian Porter-Eshelman Group A Chairman, President, or Vice-President Group B Secretary, Carlsbad High School Theatre Department (Andrea Schuck) Assistant Secretary, CFO or Assistant Treasurer Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. You can verify your status with the California Secretary of State and see the officers listed on the Statement of Information at this website: Search I California Secretary of State We are not an affiliated group Signor #1 First and Last Name (i.e. Mary Wilson):* Julia Redfield Signor #1 Organizational Title (i.e. Secretary):* Principal Signor #1 Email address:* jredfield@carlsbadusd.net Signor #2 First and Last Name (i.e. Luke Wilson):* Eric Dill, Assistant Superintendent Signor #2 Organizational Title (i.e. Secretary):* Assistant Superintendent Signor #2 Email Address:* eric.dill@carlsbadusd.net Printed On : 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 9  ## %-&(*( )#$%- (#)- -&&#-*(- '(*$%*- %(-+"-            *2< (<:*5<05& 2<:*5.< ,,#  2 *(<:*5< ((*2< 2<2<.&< # 0<.7 8<:*5.< (08.0<.< 05& 4 (< .<:*5<05& 2<2 0< ,,#  2 *(<:*5<8 ##<. 7< (<& #<.<2<05& 00 *(<*(.& 2 *(<       </3!;<33<3<!)+/'3!+)<+)3!)<!)<3!1<--$!3!+)<!)$6!)<$%<33')31<)<16--+/3<'3/!$1<!1<3/6< )<+//3<3+<3<13<+<';<")+9$< 0<         (!%*-% --+#,--  )#-(- - +* &%#-%)* *+* &%)-&(-  # *-(&+')--                     Jillian Porter-Eshelman Carlsbad High School Theatre Department (Andrea Schuck) File Attachment Summary Applicant File Uploads • FY 2024-25 Community Arts Grants Budget Form -CTF 2024 -Table 1.pdf • Current School Year Budget Form.pdf • Board for Grant 2024-25.pdf Printed On : 10 July 2024 Fiscal Year 2024-25: Educational Institutions or Affiliated Groups 11           Applicant: CAG FY 2024-25 BUDGET FORM PROJECT INCOME Admissions OJ Gifts/Merchandise/ E 0 Concessions u E -0 Advertising OJ E "' LU Other Subtotal Earned Income J 1 ;:::, CONTRIBUTED INCOME Private Individual Public Support Applicant Cash CAG Request Amount CUSD Drama ASB Funds Subtotal Unearned Income INCOME TOTALS PROJECT EXPENSES Project Staff (non-artist) Project Artist(s) or Arts lnstructor(s) $ $ - $ - $ - $ - $ - $ $ 200.00 $ 2,440.00 $ 2,640.00 1 $2,640.00 1 Cash $ 1,440.00 $ 250.00 COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION PROJECTED -APPLICATION ACTUALS -FINAL REPORT Notes $ ORGANIZATION NAME: See donation request below Subtotal Earned Income $ - Notes $ Notes We request $IO/student as a CTF donation -the total we received based on enrollment/ability varies Note: We have typically covered the adjudicator gas stipend out of pocket; hoping this request resolves that Amount requested through Community Arts Grants 2024-25 Amount received through Community Arts Grants 2024-2( Drama ASB funds will cover the costs of whatever is not Subtotal Unearned Income $ - $ Notes I Cash Notes REQUEST: 10 hrs of paid prep per participating teacher. These hours occur duri $25 "gas stipend" to guest artists for their time . Typically I 0 I adjudicators.           Applicant: COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION )25           Applicant: COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION I T Shirts/Swag Bag /Judge's Thank $ 500.00 Approx cost of shirts for I 00 students You Gift Trophies $ 250.00 For Bright Spot awards Food & Beverage $ 200.00 Day of Adjudicator's Hospitality Room (light breakfast and coffee); water & snacks for the students EXPENSES TOTALS $2,640.00 IN-KIND SUPPORT Value Notes I Food/Beverage $ 150.00 We do ask for food/beverage donatons IN-KIND TOTALS 1 $ 1so.oo For application, fill out only green. For final report, fill in blue. You will only be able to fill out the cells highlighted in green or blue. The application project budget must balance. Total income must equal total expenses. Final Report may Round all budget figures to the nearest whole dollar. Enter a '0' in any cells that you don't have an amount to add. $ - Value Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each." Please insert your organization name in the top right header. Notes  ! !!!! !   ! !