HomeMy WebLinkAboutCarlsbad Unified School District; 2024-08-01; PSALCA-24050CA1
PSALCA-24050CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
Carlsbad Unified School District
This agreement is made on the ____ day of ____________, 2024, by Carlsbad Unified School District
(ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide
Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts Grants
Program in an amount not to exceed three thousand five hundred dollars ($3,500.00) (“Grant”). The
purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Storybook STEAM: Fostering Literacy, Creativity, and STEAM Connections
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
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2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
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PSALCA-24050CA
earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Carlsbad Unified School District City of Carlsbad
Attn: Ashley Crawford Library & Cultural Arts Director Suzanne Smithson
6225 El Camino Real 1775 Dove Lane
Carlsbad, CA 92009 Carlsbad, CA 92011
Email: acrawford@carlsbadusd.net suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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PSALCA-24050CA
1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
ERIC DILL, Assistant Superintendent
(Print name/Title)
eric.dill@carlsbadusd.net
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
KIMBERLY FUENTES, Director of Elementary Education
(Print name/Title)
kfuentes@carlsbadusd.net
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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PSALCA-24050CA
EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 1
Storybook STEAM: Fostering Literacy, Creativity, and
STEAM Connections
Fiscal Year 2024-25: Educational Institutions
or Affiliated Groups
Carlsbad Unified School District
Robert Nye
6225 El Camino Real
Carlsbad, CA 92009
name@carlsbadusd.net
O: 760-331-5000
Ashley Crawford
6225 El Camino Real
Carlsbad, CA 92009
acrawford@carlsbadusd.net
O: 760-331-5059
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 2
Application Form
Application Verification
Application Type Verification:*
This application is for Educational Institutions or Affiliated Groups - Arts in Schools Project category. If you
are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top of
this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is an application for Educational Institutions - Arts in Schools
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Only nonprofit schools and nonprofit affiliated school support groups may apply
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 3
EEducational Institution or Affiliated Group Name (i.e Carlsbad Elementary,
Carlsbad Booster Club)*
Jefferson Elementary
Organization Website
https://jes.carlsbadusd.net/
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
We provide every student an extraordinary education in an inspiring environment.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Project Information and Narrative
Project Information and Narrative
Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
All arts projects/activities require the participation of an artist or subject matter expert
Educational Institution Project grants have a maximum award of $3,500
Project Name:*
Please provide us with the name of the arts project.
Storybook STEAM: Fostering Literacy, Creativity, and STEAM Connections
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 4
PProject Summary:*
Please provide us with a brief summary of your project.
We are writing to request funding for an innovative educational workshop with the Fleet Science Center to be
offered to all CUSD 3rd graders "Storybook STEAM: Fostering Literacy, Creativity, and STEAM Connections."
These workshops aim to utilize the power of storytelling and picture books to enhance literacy skills, spark
creativity, and promote connections to STEAM (Science, Technology, Engineering, Arts, and Mathematics)
subjects among 3rd grade students.
The hands-on workshops are designed to engage students in interactive reading experiences while
integrating STEAM concepts. Through carefully selected storybooks, art pieces, and corresponding activities,
we aim to improve reading comprehension and retention while stimulating creativity, design thinking, and
problem-solving skills.
We believe that "Storybook STEAM" has the potential to transform the way students engage with literature
and STEAM education as well as provide a love of the arts . With your support, we can bring this innovative
program to schools and communities, inspiring young learners to explore the exciting worlds of storytelling,
art, and science.
Project Start Date:*
Please note that project start date must be on or after September 3, 2024.
10/01/2024
Project End Date:*
Please note that the project end date must be on or before September 3, 2025.
06/06/2025
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Storybook STEAM would be offered at all 9 elementary Schools 3rd grade classrooms located within Carlsbad
Unified School District; Aviara Oaks, Buena Vista, Calavera Hills, Hope, Jefferson, Kelly, Magnolia, Pacific Rim,
and Poinsettia elementary. Dates and times would be scheduled through the Fleet Science and 3rd grade
teaching teams.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $3,500 for one-year arts projects.
$3,500.00
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 5
PParticipants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
475
State Standards Support
How does your arts education project support the California State Content Standards for the Arts? Please refer to
the California State Board of Education website for reference.
The workshops supports these standards:
1. Visual Arts Standard 1: Understanding and Applying Media, Techniques, and Processes. The project
incorporates hands-on activities where students engage in creating artwork inspired by the storybooks.
Through these activities, students explore various media, techniques, and processes, aligning with the
standard's emphasis on artistic skills development.
2. Visual Arts Standard 2: Using Knowledge of Structures and Functions: The project encourages students to
use their understanding of structures and functions in designing and creating artwork. For example, activities
such the storybook "Bruce’s Big Storm", paired with anemometers and weather art.
3. Visual Arts Standard 3: Choosing and Evaluating a Range of Subject Matter, Symbols, and Ideas: The project
involves selecting storybooks with diverse subject matter and themes, providing students with opportunities
to explore and evaluate different concepts and ideas presented in the literature. Students then express their
interpretations and responses through artistic creations.
4. Visual Arts Standard 4: Understanding the Visual Arts in Relation to History and Cultures: The selected
storybooks and corresponding activities offer insights into historical and cultural contexts related to
engineering, architecture, scientific inquiry, and problem-solving. By exploring these themes, students gain
appreciation for the historical and cultural significance of art and innovation.
State Standards Descriptions
Please cite the specific numbers, grade level(s) and descriptions as they pertain to your project. Describe how the
curriculum and instruction (if applicable) of the project aligns to each standard. Please refer to California State
Board of Education website for reference.
Integrating storybook STEAM into the classroom effectively supports the NGSS for 3rd grade and the CA
Common Core ELA standards:
1. Crosscutting Concepts: Storybook STEAM activities often incorporate NGSS crosscutting concepts such as
patterns, cause and effect, and systems and system models.
2. Science and Engineering Practices: Storybook STEAM encourages students to engage in SEPs such as asking
questions, planning and carrying out investigations, and constructing explanations. NGSS SEP3: Planning and
Carrying Out Investigations and SEP6: Constructing Explanations.
3. Disciplinary Core Ideas: Storybook STEAM connects with NGSS DCIs by introducing foundational science
concepts in a meaningful context. For instance, activities inspired by "Ricky the Rock that Couldn’t Roll" might
explore concepts related to engineering design, structures and functions, and acceleration thus addressing
NGSS DCIs related to engineering design and physical science.
4. Reading Literature: Storybook STEAM integrates seamlessly with the RL standards by providing rich texts
for students to analyze, comprehend, and interpret.
5. Speaking and Listening: Collaborative discussions and presentations, fostering students' speaking and
listening skills.
6. Language: Storybook STEAM provides opportunities for vocabulary development and language usage in
authentic contexts.
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 6
AAudience:*
Total number of expected audience attendance for this project.
475
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
Jefferson Elementary was awarded the grant for the 2023-2024 school year. 3rd-5th grade students at
Jefferson Elementary were able to complete a Fleet Science Workshop on architecture, creativity, and art for
grades 3rd-5th. The workshops engaged students and teachers in the NGSS standards and in ELA standards.
The workshop was successful because it was based on creativity and student interest. Our hope is to expand
these types of workshops with Fleet Science to the other 8 elementary schools. One of our goals in CUSD is to
integrate science and literacy together. These workshops in connection with our goals as a district would be
best met at the 3rd grade level and make sure to enhance students love and appreciation for art, science, and
literacy!
Project Distinction:
What makes this project distinctive?
Our hope is to leverage the collaboration with the Science Fleet to promote the integration of arts, critical
thinking, and creativity while fostering literacy in our educational workshops. Currently CUSD has adopted a
new science curriculum, Building BLocks of Science. We want to expand the success of the new curriculum to
connect it with literacy and the arts. Teachers are working hard and want to make connections to all subject
areas. What many do not have is time. By partnering with the Fleet Science, teachers will be supported and
inspired to continue their arts, literacy, and connections after the workshop has ended. Students will
additionally have made connections beyond the classroom and begin to see storybooks, science, and arts as
connected.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
1. Increase Engagement and Interest in STEAM Subjects:Outcomes: Surveys to assess students' interest and
engagement in STEAM subjects before and after the program. Observation of students' enthusiasm and
involvement during hands-on activities.
2. Enhance Literacy Skills and Comprehension:
Improved reading comprehension demonstrated through discussions and written responses.
Outcomes: Pre- and post-program assessments measuring students' comprehension of storybook content.
3. Promote Critical Thinking and Problem-Solving:
Outputs: Completion of STEAM challenges and projects requiring critical thinking and problem-solving skills.
Outcomes: Rubric-based assessment of students' ability to analyze problems, generate solutions, and
effectively communicate their ideas during STEAM activities. Observation of students' problem-solving
processes during hands-on tasks.
4. Develop Collaboration and Communication Skills:
Outputs: Collaboration among students during group projects and effective communication of ideas.
Outcomes: Peer and self-assessment surveys to evaluate students' teamwork and communication skills.
Observation of students' interactions and communication patterns during collaborative activities.
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 7
5. Foster Creativity and Innovation
Outputs: Creation of original artwork, designs, or solutions during STEAM projects.
Outcomes: Assessment of students' creativity through the evaluation of their artistic creations, designs, or
solutions.
TTarget Population:
Who is your target population and why? How will you reach them?
3rd graders in Carlsbad Unified School District. This population for students was selected for the needs in
supporting literacy, arts and science. Additionally the support and connection to the NGSS and ELA 3rs grade
standards. 3rd graders will be reached by connecting with their teachers to schedule a Storybook STEAM
workshop with the Science Fleet in their classrooms.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Osiris Garcia
School Partnerships Manager- Will provide workshop, materials, and support staff with the Fleet Science
Center
Fleet Science Center
1875 El Prado
San Diego, CA 92101
Ashley Crawford- K-12 Science Specialist for Carlsbad Unified School district- Coordinate the workshop with
3rd grade teachers.
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Carlsbad Unified School District Letter of Support.pdf
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
Several organizational changes, challenges, and circumstances could potentially impact the Storybook STEAM
program with Carlsbad Unified School District (CUSD) and the Fleet Science Center partnership. These
include:
1. Leadership Changes: Changes in leadership within either the school district or the science center could
affect the continuity and direction of the program. New leadership may have different priorities or
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 8
approaches to educational partnerships, potentially impacting program funding, support, or implementation
strategies.
2. Budgetary Constraints: Limited funding or budget cuts within either the school district or the science
center could pose challenges to program sustainability. The workshop would like to be offered at as many
elementary schools as possible. We would need to supplement currently to allow the workshop to be offered
at all 9 elementary schools in Carlsbad. We could potentially work with the Carlsbad Educational Foundation
to help supplement the cost.
3. Logistical Challenges: Logistical challenges such as scheduling conflicts, transportation issues, or facility
constraints may impact the feasibility and accessibility of program delivery and ability to offer at all 9
elementary schools.
BBudget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$3,500.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative.
Budget forms are available on the Cultural Arts Community Arts Grants webpage. PLEASE ONLY USE THE
COMMUNITY ARTS GRANTS BUDGET FORM.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
CUSD FY 2024-25 Community Arts Grants Budget Form.pdf
Current School Year Budget Form Information*
Please upload a current school year budget.
If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year).
If you are an affiliated group (i.e. parent/booster organization) please provide a current school year
budget for your organization.
2023-24_annual_budget.pdf
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 9
LLetter of Determination (for school affiliated groups) :
If you are a first time grant applicant with the City of Carlsbad, and applying as a school affiliated group (i.e. school
booster club) please upload your IRS Letter of Determination.
Board Roster:*
If you are applying as an affiliated group (i.e. parent/booster organization) please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
Carlsbad Unified School District - Members.html
Project Support Information
You may upload support information in this section, including Letter (s) of Support (OPTIONAL)
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Letter of Support (OPTIONAL)
Please provide a letter of support from any partnering organization and/or schools that are essential to your
project.
Carlsbad Unified School District Letter of Support.pdf
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Additional Materials:
You may upload any other additional supplemental material you wish to provide here that is essential to your
project.
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 10
OOrganization Signatory Information
Organization Signatory Information
If funding is approved for a school, the City of Carlsbad requires two (2) signatures from the Signature Delegation
Form for school grant agreements. This form will be emailed to the school district Assistant Superintendent (or
comparable role) and the school site administrator (i.e. Principal or Vice Principal.) The City of Carlsbad will use
DocuSign for all grant agreements. This DocuSign agreement will be emailed for signatures to the authorized
signature representatives listed above once the City of Carlsbad's Arts Commission approves the funding plan and
funding is approved for a school. *Note: the signor information questions below may be skipped if you are a school
representative (i.e. teacher, principal.)
Affiliated Groups*
If you are an affiliated group (i.e. parent/booster organization),
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman,Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
CARLSBAD UNIFIED SCHOOL DISTRICT EDUCATIONAL FACILITIES CORPORATION (758889)
Signor #1 First and Last Name (i.e. Mary Wilson):*
Eric Dill
Signor #1 Organizational Title (i.e. Secretary):*
Assistant Superintendent
Signor #1 Email address:*
eric.dill@carlsbadusd.net
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 11
SSignor #2 First and Last Name (i.e. Luke Wilson):*
Kasia Obrzut
Signor #2 Organizational Title (i.e. Secretary):*
Director of Elementary Education
Signor #2 Email Address:*
kasia.obrzut@carlsbadusd.net
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/17/2024
Ashley Crawford Carlsbad Unified School District
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 12
File Attachment Summary
Applicant File Uploads
• Carlsbad Unified School District Letter of Support.pdf
• CUSD FY 2024-25 Community Arts Grants Budget Form.pdf
• 2023-24_annual_budget.pdf
• Carlsbad Unified School District - Members.html
• Carlsbad Unified School District Letter of Support.pdf
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