HomeMy WebLinkAboutJefferson Elementary School; 2024-08-01; PSALCA-24052CA1
PSALCA-24052CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
Jefferson Elementary School
This agreement is made on the ____ day of ____________, 2024, by Jefferson Elementary School
(ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide
Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts Grants
Program in an amount not to exceed three thousand five hundred dollars ($3,500.00) (“Grant”). The
purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Using Improv to Tell Stories of the Past, Present & Future
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
2
PSALCA-24052CA
2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
□
3
PSALCA-24052CA
earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
4
PSALCA-24052CA
11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Jefferson Elementary School City of Carlsbad
Attn: Rosemary Eshelman Library & Cultural Arts Director Suzanne Smithson
3743 Jefferson Street 1775 Dove Lane
Carlsbad, CA 92008 Carlsbad, CA 92011
Email: reshelman@carlsbadusd.net suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
5
PSALCA-24052CA
1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
ERIC DILL, Assistant Superintendent
(Print name/Title)
eric.dill@carlsbadusd.net
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
EMMA COBB, Principal
(Print name/Title)
ecobb@carlsbadusd.net
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
6
PSALCA-24052CA
EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 1
Using Improv to Tell Stories of the Past, Present &
Future
Fiscal Year 2024-25: Educational Institutions
or Affiliated Groups
Jefferson Elementary School
Carla Bos
3743 Jefferson Street
Carlsbad, CA 92008
carla.bos@carlsbadusd.net
O: 760-331-5500 x5599
Rosemary Eshelman
reshelman@carlsbadusd.net
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 2
Application Form
Application Verification
Application Type Verification:*
This application is for Educational Institutions or Affiliated Groups - Arts in Schools Project category. If you
are looking for other funding opportunities, please click on the "Apply" button in the blue bar on the top of
this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is an application for Educational Institutions - Arts in Schools
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Only nonprofit schools and nonprofit affiliated school support groups may apply
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 3
EEducational Institution or Affiliated Group Name (i.e Carlsbad Elementary,
Carlsbad Booster Club)*
Jefferson Elementary School - Carlsbad Unified School District
Organization Website
https://jes.carlsbadusd.net
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here.
Jefferson Elementary School educates each student to become critical life-long learners; embracing high
academic achievement and contributing to the local & global community. Through the International
Baccalaureate Primary Years Programme (IB PYP), Jefferson nurtures and inspires multi-lingual, respectful,
action-oriented global students who will lead and create positive change in their community and world. In
addition to adhering to the Carlsbad Unified School District's Core Values of integrity, excellence, respect and
accountability, our focus is also on the whole child with social emotional learning, tolerance, inclusion and
equity being embraced.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Project Information and Narrative
Project Information and Narrative
Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
All arts projects/activities require the participation of an artist or subject matter expert
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 4
EEducational Institution Project grants have a maximum award of $3,500
Project Name:*
Please provide us with the name of the arts project.
Using Improv to Tell Stories of the Past, Present & Future
Project Summary:*
Please provide us with a brief summary of your project.
Jefferson Elementary, in conjunction with New Village Arts Theatre, CUSD Champions and Sage Creek Drama
Department, will provide Jefferson students with a semester long program that teaches students the art of
Improvisation and Storytelling to support social emotional learning and academics focusing on California
State Standards in English Language Arts, Speaking, Reading and Writing, as well as California State
Performing Arts Standards. In addition, students will have the opportunity to increase cultural
understanding, promote civility, build focus and social skills, and increase communication skills wile having
fun. This program will give students an opportunity to work with industry professionals, mentors and peer
role models while applying their academic skills to real world experiences and expose them to potential
career paths, a CTE pathway. Lastly, this experience will support school connectedness and build confidence
and self esteem while strengthening the students understanding of California State Standards. Through
sharing of their learned Improv skills and storytelling in several community performances, students will have
an opportunity to impact a wide variety of multigenerational community members.
Project Start Date:*
Please note that project start date must be on or after September 3, 2024.
01/06/2025
Project End Date:*
Please note that the project end date must be on or before September 3, 2025.
05/30/2025
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
The New Village Arts Performing Artist, Sage Creek Drama Teacher and Jefferson Staff will hold an orientation
meeting at the onset of the program to discuss schedules, program start/end dates, objectives, and program
lessons/outline for the semester. The program will be publicized through ParentSquare, the website and
social media. A parent/student orientation will be held to share program objectives, schedules, expectations
and commitment, and offer a question and answer session. The program will commence on January 6, 2025
and meet weekly culminating in several school and community performances in May of 2025.
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 5
AAmount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $3,500 for one-year arts projects.
$3,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
100
State Standards Support
How does your arts education project support the California State Content Standards for the Arts? Please refer to
the California State Board of Education website for reference.
"Creativity and appreciation for the arts are important for all students to have a well-rounded education that
exposes them to new ideas and perspectives. Arts education boosts school attendance, academic
achievement, and college attendance rate; improves school climate; and promotes higher self-esteem and
social-emotional development." ( A Message from State Superintendent of Public Instruction and the State
Board of Education, 2019.) Our Program aligns with the CA State Art Content Standards, specifically Visual
Arts Standards. It also supports all Philosophical Foundations, Lifelong Goals and components of Artistic
Literacy including: The Arts as Communication, The Arts as Creative Personal Realization, The Arts as Culture,
History and Connectors, The Arts as a Means to Well-Being, The Arts as Community Engagement, and The
Arts as Profession. In addition, the program supports the four artistic processes of creating,
performing/presenting/producing, responding and connecting as well as the enduring understandings,
process components and essential questions. The process components include: explore, plan, revise, express,
embody, present, analyze, interpret, critique, synthesize, relate, conceive.
State Standards Descriptions
Please cite the specific numbers, grade level(s) and descriptions as they pertain to your project. Describe how the
curriculum and instruction (if applicable) of the project aligns to each standard. Please refer to California State
Board of Education website for reference.
MA:VA1 - Grades 2, 3, 4, 5 - Generate and Conceptualize Artistic Ideas and Work
MA:VA2 - Grades 2, 3, 4, 5 - Organize and Develop Artistic Ideas and Work
MA:VA3 - Grades 2, 3, 4, 5 - Refine and Complete Artistic Ideas and Work
MA:VA4 - Grades 2, 3, 4, 5 - Select, Analyze, and Interpret Artistic Ideas and Work
MA:VA5 - Grades 2, 3, 4, 5 - Develop and Refine Artistic Techniques and Work for Presentation
MA:VA6 - Grades 2, 3, 4, 5 - Convey Meaning Through the Presentation of Artistic Work
MA:VA7 - Grades 2, 3, 4, 5 - Perceive and Analyze Artistic Work
MA:VA8 - Grades 2, 3, 4, 5 - Interpret Intent and Meaning in Artistic Work
MA:VA9 - Grades 2, 3, 4, 5 - Apply Criteria to Evaluate Artistic Work
MA:VA10 - Grades 2, 3, 4, 5 - Synthesize and Relate Knowledge and Personal Experiences to Make Art
MA:VA11 - Grades 2, 3, 4, 5 - Relate Artistic Ideas and Works with Societal, Cultural, and Historical Context to
Deepen Understanding
Academic Goals: Students will be able to demonstrate the components of storytelling and improvisation;
Commit to the story and audience; Use voice modulation and dramatize; Tell stories with gestures, body
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 6
language and movement; Create mental images through descriptions made with all the senses; Use
metaphors; Make eye contact with the audience to emphasize what is important; Encourage interaction
through questions; Memorialize their story.
AAudience:*
Total number of expected audience attendance for this project.
600
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
In 21/22, we utilized our first grant to implement a "Theatre Front to Back" Program. Students were able to
learn about all of the aspects of a Junior Broadway Play including set design, props, costumes, lighting, house
manager, ticket sales, publicity, make up, staging, choreography and talent, both actors/actresses and chorus.
Students were able to apply their knowledge of the CA State Standards in Language Arts, Speaking and
Reading, CA State Standards in Math, Mathematical Practices, Science and Engineering Practices, as well as CA
State Performing Arts Standards by putting on the Junior Broadway play, the Wizard of Oz. In 22/23, we
expanded our "Theatre front to Back" Program by adapting a play to align with our IB Program Attributes of
being an inquirer, a thinker, caring, balanced, knowledgeable, open minded, reflective, principled, a risk taker
and a communicator while also aligning with our sitewide goals of sustainability, conservation and
community connectedness. The program ended with a school and community performance of Stone Soup,
Carlsbad style. Both years were very successful with students meeting program goals and objectives while
building self esteem and school connectedness.
Project Distinction:
What makes this project distinctive?
This project is unique in that it requires a focus on academic and social emotional goals equally and
simultaneously in order for students to successfully implement improv skills and tell stories effectively.
Students will increase cultural understanding, promote civility, and develop an increasing concern for the
common good while gaining an appreciation of the diversity within the school's community and supporting a
multigenerational appreciation for all within Carlsbad. Though stories, they'll experience different views and
traditions; developing an appreciation of the rest of the world and different cultures. Storytelling has been
proven to help develop a sense of empathy as children are encouraged to put themselves in the position of the
story's protagonist; to consider their actions and reactions and why they may have made them. Through
storytelling and Improv, children are encouraged to listen to others, whether it be the storyteller or others
listening to the story/improvisation. They learn to be more patient and to let others speak; they begin to
understand that others may not interpret things in the same way they do. During storytelling and improv,
students are actively encouraged to ask questions and talk about how they feel. Storytelling builds empathy,
enabling students to put themselves in someone else's shoes, creating the foundation of social emotional
intelligence that is so important in early education; learning more about life, the world, and themselves.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 7
Social Emotional Learning Goals: Increase Cultural Understanding - Storytelling provides children with a
window to new worlds. It gives them the opportunity to learn new ideas and information. Build Focus and
Social skills - Student's focus and listening skills are developed as they concentrate on what the storyteller is
saying so they will not miss out on part of the plot. The act and art of Improvisation encourages children to
learn through interaction increasing pragmatic awareness and skills. Increase Communication and have fun -
Through storytelling and improvisation, children can increase their willingness to express themselves and
communicate their thoughts and feelings, discuss points of view and why they think the character has
behaved in a particular way. Promote civility (respect, courtesy, dignity and tolerance) while building unity
and community - Through sharing stories and improv, students can uncover their own truths as well as
discover and relate to those around them. Improv requires participants to think on their feet and be fearless
in exploring new ideas. As students become more comfortable with improvising, they will also become more
confident in their ability to take risks and communicate their ideas clearly while still having an open mind.
Improv class also teaches kids that their voice and ideas are worth sharing. Pre and Post tests, reflection,
journal entries, artifacts and check ins will be used to determine growth and program effectiveness.
TTarget Population:
Who is your target population and why? How will you reach them?
We are opening our program to all students in grades 2-5 who have an interest in participating. As a Title I
schoolwide school, we have many students who are promising students with needs in language acquisition,
grade level academic remediation and support, and specific special needs including academic, physical,
emotional and behavioral. In addition, we have many students with socio-economic needs and high ACE
(adverse childhood experiences) scores. It has been proven that social emotional supports and opportunities
provide a stable foundation for all students, especially promising students. This projects supports Social
Emotional Goals. Storytelling creates a connection and sense of belonging and inclusivity. It provides both
windows and mirrors; mirrors to see themselves reflected in the world, so they don’t feel alone, and windows
to see outside of their own lives, to recognize the humanity of other people. It helps to highlight their unique
stories, and create stories that are inclusive and intersectional. These stories focus on affirming all children’s
identities, stories, and voices in our educational spaces. This program also supports all site and district Social
Emotional Goals as well as No Place for Hate Goals. Students will be invited to enroll in the program.
Teachers will also encourage students to enroll. The program will be shared in each classroom as well as
posted around campus, shared on ParentSquare, and the site website and all social media.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Emma Cobb - Jefferson Principal
Rosemary Eshelman - Student Support Services - CUSD
Jennifer Ketterer - Jefferson Administrative Assistant
Gracie DelMar - PTA President
Lauren Crandall - PTA Treasurer
Jefferson PTA Executive Board
CUSD Champions
New Village Arts Theatre Teaching Artists
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 8
PPartner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
As a schoolwide Title I school, we are continually looking for opportunities for our students to have access to
cultural arts as well as opportunities to use content knowledge in real world and novel ways while building
self esteem and school connectedness. We aim at giving them opportunities to explore their talents and find
"hidden" talents. Due to many of our students being socio-economically disadvantaged, they often lack the
opportunity to be a part of art, music, dance and drama programs within the community as many are fee for
service based. As a result, we do our best to provide these opportunities on campus, free of charge through
grant funding and donations and community partnerships. We find that brining programs to our site is the
best way to engage stduents and their families and have had great success with our previous "Thearte Front
to Back" Programs in both the 21/22
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$3,500.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative.
Budget forms are available on the Cultural Arts Community Arts Grants webpage. PLEASE ONLY USE THE
COMMUNITY ARTS GRANTS BUDGET FORM.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
FY 2024-25 Jefferson Elementary-CUSD - Community Arts Grants Budget Form.pdf
Current School Year Budget Form Information*
Please upload a current school year budget.
If you are a teacher, please provide a budget for your program area that includes this project (i.e. Drama
Department budget for the school year).
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 9
If you are an affiliated group (i.e. parent/booster organization) please provide a current school year
budget for your organization.
Jefferson PTA Budget 2023-2024.pdf
LLetter of Determination (for school affiliated groups) :
If you are a first time grant applicant with the City of Carlsbad, and applying as a school affiliated group (i.e. school
booster club) please upload your IRS Letter of Determination.
Jefferson PTA 990 2021 - 2022.pdf
Board Roster:*
If you are applying as an affiliated group (i.e. parent/booster organization) please provide a roster of board
members and ensure the document includes names and titles. Alternatively, we will also accept the most recent
board meeting minutes that includes the board roster.
Jefferson Eleemntary PTA Board Members.docx
Project Support Information
You may upload support information in this section, including Letter (s) of Support (OPTIONAL)
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Letter of Support (OPTIONAL)
Please provide a letter of support from any partnering organization and/or schools that are essential to your
project.
Jefferson PTA Letter of Support for CCF Grant 23_24 - Google Docssigned.pdf
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 10
AAdditional Materials:
You may upload any other additional supplemental material you wish to provide here that is essential to your
project.
Overview of Improv.docx
Organization Signatory Information
Organization Signatory Information
If funding is approved for a school, the City of Carlsbad requires two (2) signatures from the Signature Delegation
Form for school grant agreements. This form will be emailed to the school district Assistant Superintendent (or
comparable role) and the school site administrator (i.e. Principal or Vice Principal.) The City of Carlsbad will use
DocuSign for all grant agreements. This DocuSign agreement will be emailed for signatures to the authorized
signature representatives listed above once the City of Carlsbad's Arts Commission approves the funding plan and
funding is approved for a school. *Note: the signor information questions below may be skipped if you are a school
representative (i.e. teacher, principal.)
Emma Cobb, Jefferson Elementary Principal
Affiliated Groups*
If you are an affiliated group (i.e. parent/booster organization),
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman,Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
[Unanswered]
Signor #1 First and Last Name (i.e. Mary Wilson):*
[Unanswered]
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 11
SSignor #1 Organizational Title (i.e. Secretary):*
[Unanswered]
Signor #1 Email address:*
[Unanswered]
Signor #2 First and Last Name (i.e. Luke Wilson):*
[Unanswered]
Signor #2 Organizational Title (i.e. Secretary):*
[Unanswered]
Signor #2 Email Address:*
[Unanswered]
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/18/2024
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 12
Rosemary Eshelman Jefferson Elementary School
Printed On: 21 March 2024
Fiscal Year 2024-25: Educational Institutions or
Affiliated Groups 13
File Attachment Summary
Applicant File Uploads
• FY 2024-25 Jefferson Elementary-CUSD - Community Arts Grants Budget Form.pdf
• Jefferson PTA Budget 2023-2024.pdf
• Jefferson PTA 990 2021 - 2022.pdf
• Jefferson Eleemntary PTA Board Members.docx
• Jefferson PTA Letter of Support for CCF Grant 23_24 - Google Docssigned.pdf
• Overview of Improv.docx
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
$ Notes $
Admissions
Gifts/Merchandise/
Concessions $ -
Advertising $ -
Other
-$ Subtotal Earned Income -$
CONTRIBUTED INCOME $ Notes $
Private
Individual
Public Support
Applicant Cash
CAG Request Amount $ 3,500.00 Amount requested through Community Arts Grants 2024-25
Other
Other
Subtotal Unearned Income 3,500.00$ Subtotal Unearned Income -$
Cash Notes Cash
Project Staff (non-artist) $ 1,850.00 Program administrator, Staff Teacher Leader, Fiscal/Grant
Compliance
INCOME TOTALS
PROJECT EXPENSES Notes
3,500.00$ -$
Subtotal Earned Income
Notes
Un
e
a
r
n
e
d
I
n
c
o
m
e
Amount received through Community Arts Grants 2024-2025
Ea
r
n
e
d
I
n
c
o
m
e
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME ORGANIZATION NAME:
L
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Project Artist(s) or Arts
Instructor(s) $ 3,500.00 Teaching Artists
Educational Materials/Printing $ 250.00 Needed to support stduent learning
Costumes/Props $ 250.00 Needed to support stduent learning
Sets $ 250.00 Needed to support stduent learning
Supplies $ 500.00 Needed to support stduent learning
Licensing/Royalties $ -
Rentals (space and/or other) $ -
Transportation $ -
Food & Beverage $ 300.00 Snacks for students during each rehersal for the semester
Marketing/Promotion/
Publicity $ 100.00 Needed to share information regrarding progam and performances
Fiscal Agency Fee $ -
Other
Other
Other
EXPENSES TOTALS 7,000.00$ -$
Value Notes Value
Jefferson PTA $ 3,500.00
IN-KIND SUPPORT Notes
I
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
IN-KIND TOTALS 3,500.00$-$
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
Budget Instructions: