HomeMy WebLinkAboutCarlsbad Playhouse; 2024-08-01; PSALCA-24049CA1
PSALCA-24049CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
Carlsbad Playhouse
This agreement is made on the ____ day of ____________, 2024, by Carlsbad Playhouse
(ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide
Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts Grants
Program in an amount not to exceed four thousand dollars ($4,000.00) (“Grant”). The purpose of the
Grant is to provide funds to Grantee for the project outlined in the Agreement Scope (“Agreement
Scope”).
Project Title: Carlsbad Playreaders Performance Series 2024-25
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
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2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
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earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Carlsbad Playhouse City of Carlsbad
Attn: Tom Brault Library & Cultural Arts Director Suzanne Smithson
4567 Blackwell Road 1775 Dove Lane
Oceanside, CA 92056 Carlsbad, CA 92011
Email: tombrault@hotmail.com suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
WILLIAM DERN, Chief Executive Officer
(Print name/Title)
wderndds@gmail.com
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
THOMAS BRAULT, Chief Financial Officer
(Print name/Title)
tombrault@hotmail.com
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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PSALCA-24049CA
EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Tom Brault Carlsbad Playhouse
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 1
Carlsbad Playreaders Performance Series 2024-25
Fiscal Year 2024-25: Arts Projects for Arts
Organizations
Carlsbad Playhouse
Bill Dern
4567 Blackwell Road
Oceanside, CA 92056
thecarlsbadplayreaders@gmail.com
O: 760-583-4437
Tom Brault
4567 Blackwell Road
Oceanside, CA 92056
tombrault@hotmail.com
O: 760-583-4437
Tom Brault Carlsbad Playhouse
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 2
Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2024
Applicants may only submit one application per funding cycle and cannot apply to multiple categories
Tom Brault Carlsbad Playhouse
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Fiscal Year 2024-25: Arts Projects for Arts
Organizations 3
PPast Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Carlsbad Playhouse
DBA (if applicable)
Carlsbad Playreaders
Organization Website
https://carlsbad-playreaders.mailchimpsites.com/
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
"Presenting plays that seek to explore the human condition and, thereby, enrich the lives of our audience."
As we continue to strive to become even more inclusive as a theater company, CPR remains dedicated to
lifting up underrepresented voices in the community - for example, featuring more female playwrights and
directors (In our current season, all seven directors are female) as well as committing to diversity in ethnicity
and gender inclusive casting - to better reflect and serve a broader audience.
Past Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
Tom Brault Carlsbad Playhouse
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Fiscal Year 2024-25: Arts Projects for Arts
Organizations 4
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
PProject Information and Narrative
Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
All arts projects/activities require the participation of an artist or subject matter expert
Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
Carlsbad Playreaders Performance Series 2024-25
Project Summary:*
Please provide us with a brief summary of your project.
Since our inception in 1995 under the visionary leadership of Jim and Pat Hansen, Carlsbad Playreaders seeks
to offer a quality dramatic entertainment experience for all ages, presenting a wide range of styles and genres
of plays and musicals in an intimate setting at an affordable price. In our signature playreading format, actors
at microphones with scripts in hand engage the audience through the simplicity of the spoken word, allowing
the viewer to bring the story to life in their mind's eye, creating the setting and action for themselves within
their own imagination.
In this performance series, seven readings will be produced, with varying subjects and styles. To eliminate
financial barriers to attendance and thereby expand the demographic reach of our potential audience, the
cost of admission is a suggested donation of just $5. We make a special emphasis on attracting youth to the
arts by offering $1 admission to students - to encourage younger patrons to try out the dramatic arts and
hopefully develop a lifelong interest in the theater. We believe that once our patrons experience quality live
theater at our very affordable price, they become more likely to seek out shows to attend at other local
theater groups, thereby planting the seed and growing the interest in the performing arts throughout the
community.
Project Start Date:*
Please note that project start date must be on or after September 3, 2024.
09/03/2024
Project End Date:*
Please note that the project end date must be on or before September 3, 2025.
Tom Brault Carlsbad Playhouse
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Fiscal Year 2024-25: Arts Projects for Arts
Organizations 5
09/03/2025
PProject Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Performances are held in the Dove Library's Schulman Auditorium. The shows scheduled for the Fall of 2024
are: the political comedy "POTUS" (September 9); a musical version of the classic "Little Women" (October 7);
and the recent Broadway comedy "The Thanksgiving Play" (November 4). The Playreaders Board will meet in
early summer of 2024 to select our next season which will include four additional productions in the first part
of 2025 within this grant cycle. Historically, to honor Juneteenth, each June we select a show related to the
African American experience. Summers and holidays we are "dark" due to historically lower audience
availability and attendance during these busier seasons.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$5,000.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
59
Audience:*
Total number of expected audience attendance for this project.
600
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
Carlsbad Playreaders has been a continuous provider of quality, affordable performances since 1995 (with
the exception of the forced closure of live performances during the pandemic). Since reopening our
performance schedule in April of 2022, we have been steadily building our attendance back to prepandemic
levels. (In fact, in just this past 2023 season, we increased our average attendance per show by 17.6% over
the previous year.) We made it through the storm and are becoming stronger than ever! Through all the years
and various economic conditions, we have consistently been well regarded for the value of our productions.
(See our "CPR 2023 Season Survey Responses" entered under "Video Uploads" for a sample of feedback
received.)
Through the wide range of shows and topics presented, we have delighted, challenged, enlightened, inspired,
and entertained our audiences. With the generous grants received from the City of Carlsbad, we hope to
Tom Brault Carlsbad Playhouse
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Fiscal Year 2024-25: Arts Projects for Arts
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enhance our quality, ensure our fiscal stability, and continue to grow our audiences to stimulate the hearts
and minds of more of the citizens of Carlsbad and the neighboring region.
The success of Carlsbad Playreaders can be attributed to the high caliber of performers who grace our stage
with their talent as well as to the many community-minded and arts-loving volunteers who have guided and
managed the organization as it has grown stronger over the years.
PProject Distinction:
What makes this project distinctive?
* Our playreading format offers a unique theatrical experience which more directly engages the audience's
imagination.
* While other groups may offer occasional readings of new works, we are the only company in the region
which specializes in readings of established plays and musicals, allowing attendees to experience these shows
in a new and engaging way.
* In our seasons, we touch on a wide range of styles and genres - classic to modern, comedy to drama to
musical, familiar standards to newer works, giving our regular patrons the opportunity to learn about and
appreciate the performing arts more broadly and deeply.
* We feature prominent, talented, professional performers from the San Diego area's theater community for a
low admission price of $5 or less, making theater more accessible. Plus our shows also offer local, less
experienced artists a chance to boost their resumes and skills by performing alongside seasoned
professionals.
* Actors benefit - By eliminating sets, props, costumes, and movement around the stage, performers develop
greater skills at communicating through voice and facial expression.
* Eliminating memorization allows individuals of all ages and abilities to be considered for roles.
* With our more abbreviated, manageable rehearsal schedule, artists who can't devote weeks or months to a
show can participate, broadening the pool of candidates. Anyone interested in being involved can submit a
resume / application to be considered for future productions.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
Our intended us of grant funds:
1) The funding received in last year's grant cycle allowed us to raise the stipends for all of our actors,
directors, and stage managers so that we now can offer a bit more than the current minimum Actors Equity
compensation mandated by the union, as well as the ability for us to cover more of the participants' expenses
associated with the performance which had been "out of pocket" before (such as providing printed copies of
the scripts which actors can make notes in and a meal between the final onstage rehearsal and showtime).
This grant will allow us continue offering this enhanced overall compensation which will continue our trend
toward enticing higher caliber artists to come to Carlsbad to work with us. This will result in higher quality
productions which will be more attractive for the citizens of Carlsbad, regional residents, and visitors to
attend our shows. Success in this goal to be measured by feedback from performers and audience members.
2) Continuing the expansion of our marketing and publicity activities in order to continue to grow our
audience base. This will include providing a modest stipend to a local student to assist us in promotions and
social media outreach. Success in these marketing efforts will be gauged by tracking audience numbers over
time.
3) Purchase of additional music stands will allow us to stage productions with higher numbers of performers,
when required.
Tom Brault Carlsbad Playhouse
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Fiscal Year 2024-25: Arts Projects for Arts
Organizations 7
TTarget Population:
Who is your target population and why? How will you reach them?
A significant portion of our audiences skew toward older age groups, as that is the most common
demographic group amongst theatergoers. We will continue to extend special invitations to select Carlsbad
senior communities, disseminating flyers advertising performances and encouraging their associations to
consider "Evening at the Theater" events for their residents.
We remain committed to increasing the numbers of younger individuals attending our shows. In addition to
our standard offer of $1 admission to students, we will expand our direct awareness building of this low cost
recreational and cultural opportunity for them through outreach and possible advertising targeted at local
high schools and community colleges.
Regular patrons of Carlsbad's Dove Library are already quite familiar with the show location and will be
reminded of the Playreaders productions through flyers and signage onsite.
Residents and other individuals interested in what is going on around Carlsbad will be reached through
listings in the City's e-newsletters and community calendars.
We have already begun to expand our direct advertising efforts in the show programs of other local theaters
and performing groups. If we can make known theatergoers aware of the existence of our organization and of
our quality, affordable shows, they might choose to give the Playreaders experience a try. Grant funds would
enable us to continue and expand these promotional efforts.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
[Unanswered]
Partner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
The most significant challenge which Carlsbad Playreaders has ever faced is the fallout from the Covid
pandemic. All performances were canceled from March 2020 until we felt confidently safe enough to reopen
in April of 2022. We also have had to deal with the trend of decreased attendance for performing arts in
general. Part of this may be attributed to the relative ease of getting entertainment provided directly to the
comfort of one's home via the proliferation of streaming services. And part of this decline stems from the fact
that the pandemic restrictions jolted a portion of our established audience out of the habit of regular live
Tom Brault Carlsbad Playhouse
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Fiscal Year 2024-25: Arts Projects for Arts
Organizations 8
theater attendance. Luckily we have been slowly, but steadily boosting our average attendance back to
prepandemic levels ever since our return to programming in 2022.
We want and need to continue on this path to higher attendance and that is why the bulk of the grant funding
we may receive would be dedicated to our ongoing efforts to increase our audience numbers by: 1)
competitive compensation to attract the participation of fine acting and directing talent which will enhance
the quality of our performances and spur higher attendance and audience satisfaction; and 2) expanding our
promotion and marketing efforts to build awareness and interest of a greater share of our potential viewing
audience.
PProject Support Information
You may upload support information in this section.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
CPR Marketing examples 24.pdf
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
https://youtu.be/zPMCMYYmfao?si=ozetmTIL5V44ZCDz
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
CPR 2023 Season Survey Responses.pdf
Additional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
CPR SI-100 2023.pdf
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Fiscal Year 2024-25: Arts Projects for Arts
Organizations 9
OOrganization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman, Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Mary Wilson):*
William Dern
Signor #1 Organizational Title (i.e. CEO):*
President
Signor #1 Email address:*
wderndds@gmail.com
Signor #2 First and Last Name (i.e. Luke Wilson):*
Thomas Brault
Signor #2 Organizational Title (i.e. Secretary):*
Treasurer
Signor #2 Email Address:*
tombrault@hotmail.com
Tom Brault Carlsbad Playhouse
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 10
BBudget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$15,731.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Carlsbad Playhouse FY 2024-25 CAG Budget Proposal.pdf
Organizational Budget:*
Please upload a current organizational budget.
CPR Financ Annual report 2023.doc
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
CPR IRS Letter of determination 1996.pdf
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
CPR 990N 2023 and 2022.pdf
Board Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
Carlsbad Playhouse Board 2024.doc
Tom Brault Carlsbad Playhouse
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 11
AApplication Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/18/2024
Tom Brault Carlsbad Playhouse
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 12
File Attachment Summary
Applicant File Uploads
• CPR Marketing examples 24.pdf
• CPR 2023 Season Survey Responses.pdf
• CPR SI-100 2023.pdf
• Carlsbad Playhouse FY 2024-25 CAG Budget Proposal.pdf
• CPR Financ Annual report 2023.doc
• CPR IRS Letter of determination 1996.pdf
• CPR 990N 2023 and 2022.pdf
• Carlsbad Playhouse Board 2024.doc
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CARLSBAD PLAYREADERS 2024
CARLSBAD PLAYREADERS BOARD * indicates Executive Board-voting member
Role Name Email Phone Address
President*William
Dern
wderndds@gmail.com (760) 207-
7803
1334 Woodview Drive
Oceanside, CA 92056
Artistic Director Melissa
Fernandes
melsupera@yahoo.com (619) 459-
8670
11819 Timaru Way, San
Diego, CA 92128
Executive
Secretary *
Ed Parish edparish@msn.com (760) 822-
9106
519 Citrus Way
Oceanside, CA 92056
Treasurer* Tom Brault tombrault@hotmail.com (760) 583-
4437
4567 Blackwell Road
Oceanside, CA 92056
Performance
Rights & Materials**
Sharon
Duchi
Act1theaterarts@gmail.com (760) 468-
4837
7099 Leeward St
Carlsbad, CA 92011
Box Office
Manager**
Holiday
Geiger
holidaygeiger@gmail.com (760) 271-
0457
4315 Trieste Dr.
Carlsbad, CA 92008
Marketing and
Publicity (interim)*
Gerilyn
Brault
gerilynbrault@gmail.com (760) 583-
3349
4567 Blackwell Road
Oceanside, CA 92056
Advisory Board
Member
Rachel D.
White
Rdwhite1215@hotmail.com (760) 846-
0862
Advisory Board
Member
Becky
Cherlin
Baird
kidzonstg@gmail.com
broadwaybecky.com
Advisory Board
Member
Rona
Djeddah
ronadjeddah@gmail.com (619) 276-
4367
2722 Naples Ct.,
Carlsbad 92010