HomeMy WebLinkAboutPatrons of the Arts Foundation; 2024-08-06; PSALCA-24061CA1
PSALCA-24061CA
FISCAL YEAR 2024-25 GRANT AGREEMENT FOR
Patrons of the Arts Foundation
This agreement is made on the ____ day of ____________, 2024, by Patrons of the Arts Foundation
(ORGANIZATION), hereinafter referred to as “Grantee,” and the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City” (the “Agreement”). City, as Grantor, agrees to provide
Grantee the Grant funds awarded to Grantee during the Fiscal Year 2024-25 Community Arts Grants
Program in an amount not to exceed six thousand seven hundred fifty dollars ($6,750.00) (“Grant”). The
purpose of the Grant is to provide funds to Grantee for the project outlined in the Agreement Scope
(“Agreement Scope”).
Project Title: Technical Crew Student Training and Internship Program
The grant provided herein is comprised of public funds. Therefore, to ensure that the public funds are
used for a public purpose, in accordance with the law, the City and Grantee hereby agree to the following
terms.
TERMS AND CONDITIONS OF GRANT
1. TERM.
The term of this Agreement shall mean the period commencing on the execution date of this Agreement
and expiring on Sept. 3, 2025. The term of this Agreement may be extended by mutual written agreement
of the parties. The parties will prepare a written amendment indicating the effective date and length of
extended Agreement.
2. USE OF COMMUNITY ARTS GRANTS PROCEEDS.
a. Grant funds are to be disbursed as outlined in this Agreement in consideration of and on
condition that the sum be expended in carrying out the purpose as set forth in the Agreement
Scope and under the terms and conditions set forth in this Agreement. Grantee agrees to
assume any obligation to furnish any additional funds that may be necessary to complete the
Agreement Scope.
b. In accordance with the Agreement Scope and the Fiscal Year 2024-25 Community Arts Grants
Guidelines, all grant funds are eligible to be used from Sept. 3, 2024 through Sept. 3, 2025. Any
extension of fund use must be requested in writing at least 30 days prior to the end of the
Agreement or sooner to allow time for written amendment and approval in writing by City.
Extension of Community Arts Grants 2024-25 funds may render that organization ineligible to
apply for or receive additional funds as part of the subsequent Community Arts Grants
Fiscal Year 2025-26 cycle.
c. All costs accrued for services and/or supplies prior to the execution of Agreement are not
eligible for funding or reimbursement through the use of Grant proceeds.
d. Eligible and ineligible costs include, but are not limited to, items detailed in the Fiscal Year
2024-25 Community Arts Grants Guidelines, in the section titled Eligible and Ineligible Costs,
attached hereto as Exhibit “A.”
3. CONDITIONS OF FUNDING AND DISBURSEMENT.
City shall have no obligation to provide the Grant proceeds or to make any subsequent disbursement of
Grant proceeds, and may seek reimbursement of Grant proceeds, if any of the following requirements are
not fully satisfied:
a. Grantee shall use grant funds to implement the Agreement Scope, including using the Grant
funds to only cover expenditures for programs and services incurred during the Agreement
Scope dates and under the terms and conditions of this Grant Agreement.
b. Grantee shall certify that the Agreement Scope is within Carlsbad city limits or that the
Grantee’s main address is within Carlsbad city limits, as specified in the Fiscal Year
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2024-25 Community Arts Grants Guidelines.
c. Grantee shall complete all work in accordance with Agreement Scope, as reasonably soon as
possible, but in no case later than thirty (30) calendar days, Grantee shall notify the City of
events or proposed changes that could affect the Agreement Scope.
d. The Grantee shall be responsible for the performance of the work, as set forth herein, and for
the preparation of reports required by this Agreement.
e. Before Grantee makes any material changes to the Agreement Scope, Grantee will inform City
Staff in writing within ten (10) working days of the decision to implement said change. City may
request documentation to support the change, and Grantee agrees to submit to the City, in
writing, the proposal requesting modifications to the Agreement Scope. Grantee shall make no
material changes to the Agreement Scope unless and until City formally approves the Grantee’s
request in writing.
f. Grantee shall acknowledge the City’s Scope of Grant consistent with the Fiscal Year 2024-25
Community Arts Grants Guidelines, attached hereto as Exhibit “A.”
g. Grantee shall provide full and timely information to the City to update staff on programs and
include naming the City in any publications and/or social media, whether in digital or print
format, as opportunities arise.
h. Grantee shall retain all records and supporting documentation, including expenditure receipts,
applicable to the Agreement Scope and this Agreement for a period of three (3) years, and make
all records and supporting documentation readily available, upon request, for inspection and/or
audit by representatives of the City.
4. EVENT/PROGRAM PROMOTIONAL OPPORTUNITIES.
Grantee has the option to supply event and/or program information including the date, location, time,
admission, parking and related details for inclusion in Cultural Arts’ communications such as e-newsletter,
emails and website. At its discretion, the Cultural Arts Office will provide support in distributing the
information through the city’s established channels of communication. If grantee wishes to participate,
the grantee needs to submit the information to the Cultural Arts Office at least sixty (60) days prior to the
event or program.
Please initial box to opt-in to promotional opportunities
5. RETURN OF GRANT FUNDS.
If City determines that Grantee has failed to comply with the terms and conditions of this Grant
Agreement without prior written approval by the City, then, upon demand by the City, Grantee agrees to
return to the City the amount requested by the City, up to and including an amount equivalent to the full
Grant award. Failure of the Grantee to comply with the terms of this Agreement shall not be the cause for
return of Grant funds if, in the judgement of the City, such failure was due to no fault of the Grantee. In
such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred
shall be eligible to be paid by Grant funds. However, if, due to a local health order, Grantee is unable to
complete all events or requirements of the Scope of Grant, Grantee may be required to return up to the
full amount of the award or a prorated amount based on the percentage of the work completed.
6. REQUIRED REPORTS.
Failure to complete the following reports may render the recipient ineligible to receive the full and final
payment of the Grant award.
a. Submit a Revised Project Form, as required per the Fiscal Year 2024-25 Community Arts
Grants Guidelines, attached hereto as Exhibit “A,” within thirty (30) days of Grant award
notification.
b. Submit a Final Report including all required attachments by completing the designated form to
the City (30) calendar days after the Agreement Scope end date or, Oct. 3, 2025, whichever is
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PSALCA-24061CA
earlier.
c. Noncompliance: Grantees in noncompliance with the above reporting requirements agree to
return some or all of the initial Grant payment if requested by the City. Additionally, if Grantee
is found to be in noncompliance, Grantee agrees that for the year immediately following a
determination of noncompliance, Grantee shall be ineligible to receive any new grants from
the City.
7. DISBURSEMENT OF GRANT FUNDS.
The Grant amount to be provided to the grantee, under this Agreement, may be disbursed as follows:
a. First payment of 80 percent of Grant will be disbursed upon approval of Revised Project Form as
applicable, and receipt of fully executed contract.
b. Final payment of 20 percent of Grant will be disbursed upon receipt of Final Report and
approval by Library & Cultural Arts Director or designee.
c. Any payment of a Grant amount in excess of the final Project costs shall be returned to the City
within sixty (60) days of completion of the Agreement Scope or the Project end date, whichever
is earliest.
8. PROJECT CANCELLATION.
a. If a Grantee wishes to cancel a Project at any time, Grantee shall notify the City in writing within
fifteen (15) calendar days of the decision to cancel and Grantee, at the time it provides the City
with notice of cancellation, shall return all Grant funds to the City.
b. In the event an approved Agreement Scope cannot be completed for any reason, and if Grant
funds were disbursed to Grantee, Grantee agrees to return all Grant funds to the City forthwith.
9. PROJECT MODIFICATION OR TERMINATION.
a. Grantee may unilaterally rescind this Agreement at any time prior to the commencement of the
Project, or prior to first disbursement of funds. After Project commencement, as outlined in the
Agreement Scope, or disbursement of Grant funds, this Agreement may be rescinded, modified,
or amended only by mutual agreement, in writing, of both the City and Grantee.
b. Any changes, whether planned or unanticipated, to funded projects due to a local health order
(including, but not limited to, state or local health orders and social distancing measures) must
be submitted to City at least seven (7) calendar days before implementation of the change.
Proposed modifications will be reviewed on a case-by-case basis, and the City's Cultural Arts
Manager or designee will notify Grantee in writing whether the proposed changes are approved.
Any project changes must continue to adhere to the City’s Fiscal Year 2024-25 Community Arts
Grants Guidelines as defined in Exhibit “A.”
10. LOSS OF GRANT.
At the discretion of the City, the following actions may result in a loss of all or in part of any Grant amount
allocated to the Grantee:
a. A Grantee fails to enter into a signed Agreement with the City within thirty (30) calendar days
of receipt of the Agreement.
b. Activities associated with Grantee occur that do not align with activities described in the
Agreement Scope, including, but not limited to, reduction in services, significant alteration of
Agreement Scope elements, such as performers, artists or attendees, or significant changes in
Grantee’s budget: income, expenses, or line-item designations, included in the Agreement
Scope.
c. A Grantee withdraws or terminates the Agreement Scope.
d. A Grantee fails to complete the Agreement Scope and/or fails to submit all required reports
and/or documentation before Oct. 3, 2025.
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11. COVENANT AGAINST DISCRIMINATION.
Grantee will comply with all applicable local, state, and federal laws and regulations prohibiting
discrimination and harassment. Grantee agrees that neither it nor its agents shall discriminate against any
clients, prospective clients, employees, prospective employees, contractors, or prospective contractors
on the basis of race, color, religion, sex, national origin, age, disability or familial status or other protected
classification.
12. NOTICES.
a. The names and addresses of the persons who are authorized to give written notices to receive
written notice on behalf of City and on behalf of Grantee under this Agreement.
b. Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
For Grantee: For City:
Patrons of the Arts Foundation City of Carlsbad
Attn: Wendy Farris Library & Cultural Arts Director Suzanne Smithson
2604 El Camino Real, Suite B, Box 227 1775 Dove Lane
Carlsbad, CA 92008 Carlsbad, CA 92011
Email: cctboard@gmail.com suzanne.smithson@carlsbadca.gov
13. INDEMNIFICATION.
Grantee hereby agrees to defend, indemnify, and hold free and harmless the City, its officers, officials,
employees and volunteers from and against any and all claims, damages, losses, costs (including but not
limited to attorney's fees) and liabilities of any kind arising directly or indirectly out of, or related in any
way whatsoever to the provision of Grant proceeds.
14. NO PARTNERSHIP OR JOINT VENTURE.
The relationship between City and Grantee is solely that of Grantor and Grantee. Under no circumstances
shall City and Grantee be deemed to be partners or involved in a joint venture.
15. MODIFICATIONS.
This Agreement may not be modified or amended except by written document duly executed by an
authorized representative of both the City and the Grantee.
16. GOVERNING LAW.
This Agreement shall be construed in accordance with and be governed by the laws of the State of
California. Venue, in the event of a dispute, shall be in the North San Diego County Superior Court.
17. SEVERABILITY.
In the event that any provision or clause of this Agreement conflicts with applicable law, such conflict shall
not affect other provisions of this Agreement, which can be given effect without the conflicting provision.
To this end, the provisions of this Agreement are declared to be severable.
18. DRAFTING AMBIGUITIES.
Grantee understands and is aware that it has the right to be advised by counsel with respect to the
negotiations, terms and conditions of this Agreement, and that the decision to seek advice of counsel is
the sole responsibility of Grantee. The Parties negotiated this Agreement with the opportunity to receive
the aid of counsel and, accordingly, intend this Agreement to be construed fairly, according to its terms,
in plain English, without constructive presumptions against the drafting Party.
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1. SIGNING AUTHORITY.
The representative for each Party signing on behalf of a corporation, partnership, joint venture or
governmental entity hereby declares that authority has been obtained to sign on behalf of the
corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto
harmless if it is later determined that such authority does not exist.
GRANTEE CITY OF CARLSBAD, a municipal corporation of
the State of California
*By: By:
(1st signature here) SUZANNE SMITHSON
Library & Cultural Arts Director
As authorized by the City Manager
JON LASH, Chief Executive Officer
(Print name/Title)
jonlash@outlook.com
(Email address)
ATTEST:
(Date)
**By:
(2nd signature here)
For SHERRY FREISINGER
City Clerk
WENDY FARRIS, Chief Financial Officer
(Print name/Title)
cctboard@gmail.com
(Email address)
(Date)
If required by City, proper notary acknowledgment of execution by contractor must be attached. If a
Corporation, Agreement must be signed by one corporate officer from each of the following two groups.
*Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
For CINDIE K. McMAHON, City Attorney
By: ____________________________
Deputy City Attorney
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EXHIBIT “A”
SCOPE OF GRANT
Arts Commission met and approved the grant awards on May 2, 2024, indicating funding is in accordance
Final 2024-25 Funding Plan.
Grant Support Documents
Required
x Fiscal Year 2024-25 Community Arts Grants Guidelines
x Completed Community Arts Grants 2024-25 Application
Optional, As Needed
x Community Arts Grants 2024-25 – Project Budget Information
x Community Arts Grants 2024-25 – Revised Project Form
x Community Arts Grants 2024-25 – Revised Project Budget Information
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 1
Technical Crew Student Training and Internship
Program
Fiscal Year 2024-25: Arts Projects for Arts
Organizations
Patrons of the Arts Foundation
Wendy Farris
2604 El Camino Real
Suite B, Box 227
Carlsbad, CA 92008
carlsbadtheatre@yahoo.com
O: 760-208-8596
Wendy Farris
2604 El Camino Real
Suite B, Box 227
Carlsbad, CA 92008
cctboard@gmail.com
O: 760-208-8596
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 2
Application Form
Application Verification
Application Type Verification:*
This application is for Arts Organizations applying for the Arts Project category. If you are looking for other
funding opportunities, please click on the "Apply" button in the blue bar on the top of this screen.
Applicants may only submit one application per category per funding cycle.
I verify that this is the application for the Arts Projects for Arts Organizations category.
Guidelines & Eligibility Requirements Review Confirmation:*
Please be sure to review the Community Arts Grants Guidelines and eligibility requirements prior to submitting a
grant application. A summary of the eligibility requirements is also provided on the application homepage.
I have reviewed the Community Arts Grants Guidelines and the eligibility requirements.
Fiscal Sponsor Role
As an Arts Organization, would you be interested in acting as a Fiscal Sponsor for individual artists to apply for
future Community Arts Grants? This would not impact your own organization's ability to apply for funding. If you
check yes, Cultural Arts Office staff will reach out with more information. We appreciate your support of individual
artists! (OPTIONAL)
[Unanswered]
All applicants that wish to collaborate with others to complete this grant application may use the
"collaborator" button on the top right section of this page (instructions below.):
Collaborator feature
Video Tutorial (2 minutes long)
Written Tutorial
*If applicable, please note that some data from the applying organization's GuideStar profile may be pre-
populated (copied) into the corresponding GuideStar questions on this application form. You may do so by clicking
on the "Copy GuideStar" profile button on the top right section of this page (next to the "Collaborator" button) and
selecting what you would like to pre-populate. Note that you will have the ability to edit your pre-populated
information.
Organization Information
Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least 3 years as
of January 1, 2024
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 3
AApplicants may only submit one application per funding cycle and cannot apply to multiple categories
Past Funding*
Has your organization received funding from the City of Carlsbad's Community Arts Grants program in the past?
Yes
Are you an individual artist applying through a fiscal agent?*
No
Primary Organization Name
Name as shown on an IRS letter of determination.
Patrons of the Arts Foundation dba Carlsbad Community Theatre
DBA (if applicable)
Patrons of the Arts Foundation
Organization Website
www.carlsbadcommunitytheatre.com
Organization Mission Statement:
Please provide your organization's mission statement. If you have a GuideStar profile, you may copy and paste
your organization's GuideStar mission statement or provide another version here. If you are an individual artist,
use this section to give us an idea of your mission/vision as an artist.
The Patrons of the Arts Foundation, operating as Carlsbad Community Theatre, provides high-quality
performing arts experiences to inspire, enrich, and foster creative growth in the community. We are
dedicated to cultural expression and transforming lives through arts education by offering classes, events,
and productions that feature artists of all ages. Our goals are to promote the performing arts by: Providing
cultural experiences to the public at affordable prices; Developing a broad base of financial support;
Nurturing an appreciation of the performing arts among all segments of the community, particularly children
and youth; Providing educational opportunities; Offering scholarships.
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 4
PPast Funding Report Requirements
Current Grantee Requirements:*
If you are a returning grantee from the previous grant cycle, please confirm that you understand that a final report
and final budget for your organization must be submitted prior to entering a new grant agreement with the City of
Carlsbad. A final report and final budget must be submitted (30) calendar days after the Project End Date.
Alternatively, if you cannot meet this requirement, we will accept a project status update via email explaining the
status of your project, estimated project end date and any other project details you would like to share with us.
I understand that should my organization receive funding for this cycle, my organization will fulfill all reporting
requirements from the previous cycle prior to my organization entering a new agreement with the City of Carlsbad.
Yes
Project Information and Narrative
Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad
All arts projects/activities require the participation of an artist or subject matter expert
Arts Project grants have a maximum award of $7,500 ( Note: those applying in Emerging Arts Organization
category have a maximum award of $5,000)
Project Name:*
Please provide us with the name of the arts project.
Technical Crew Student Training and Internship Program
Project Summary:*
Please provide us with a brief summary of your project.
When patrons attend a production, they see a story being told on stage. The actors and actresses invest their
time and effort to create a lasting impression. There are many people who work behind the scenes to support
the grandeur of that experience. The Theatre Tech team contributes to the overall success of the story as it
plays out. Our community needs a pool of these technicians to support performing arts productions. This
program targets teens and young adults who want to learn various roles in tech theatre. These roles include:
sound technician, lighting operator, spot light operator, stage manager, mic technician, costume assistant, set
builder, and props manager. Providing trained and experienced technicians for productions in schools and
other venues in the community will sustain arts programs that provide entertainment, learning and growth
for patrons and participants. It will also allow teens to pursue tech theatre jobs and gain experience in these
areas as possible career options.
Project Start Date:*
Please note that project start date must be on or after September 3, 2024.
09/03/2024
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 5
PProject End Date:*
Please note that the project end date must be on or before September 3, 2025.
09/03/2025
Project Details:
Please provide additional details for the project such as additional dates, times and location(s) for all project
events for marketing, communications and/or possible future site visits.
Participants will be trained by a Technical Director during rehearsals for the family show that typcially runs
during the summer in the City of Carlsbad. CCT intends to use the Cultural Arts Center for this production so it
takes place within the City. We are seeking financial support to run the intern program, due in large part to
the high cost of renting facilities. In order to provide educational opportunities like this, as well as
entertainment for patrons to enjoy, we aim to subsidize the facility cost and employment expense for the
Technical Director.
Amount Requested:*
This is the amount your organization is requesting from the City of Carlsbad's Cultural Arts Grants. Please note that
the maximum funding amount request is $7,500 for one-year arts projects.
$7,500.00
Participants:*
Total number of expected participants for this project (i.e. artists, coordinators, directors.)
12
Audience:*
Total number of expected audience attendance for this project.
1200
Previous Project Success:
If your organization has completed a similar project, please provide details of the project and why it was
successful.
CCT produced Seussical for its family production during August, 2023. It ran at the CAC, using interns for all
tech positions. It was extremely popular with the youth from the community who participated in this
program. It gave them an opportunity to learn and get hands-on experience in a full-scale theatre with a high
technical capacity. Many of these individuals have been called to work at other shows since then. We hope to
widen that funnel of tech operators to give more students not only the opportunity, but the support and
experience that will lead to future opportunities and success. For these reasons, we hope to have the City's
support to keep running this program.
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 6
PProject Distinction:
What makes this project distinctive?
There are few programs structured with the intention of training or running theatre tech, outside of college
level courses. While that is a worthwhile avenue, the tasks and skills involved do not require college training -
at the basic level, they require mentoring and experience. People can learn basic skills at earlier ages and
advance those skills with experience. This is a program-building opportunity for the arts in the community,
and a vein for workforce development. When participants are given a chance to try theatre tech at an earlier
point in their life, they may find a passion and appreciation for what it takes to run a production behind the
scenes. They may also discover a viable avenue for a career or jobs that can sustain their income while they
pursue other goals. We intend to hire an excellent technical director who can coordinate and mentor the
program participants, and build a reputation that attracts candidates for these roles.
Project Goals:
What are the goals (outputs and/or outcomes) of the project? How will you measure your goals?
Our goal is to prepare a technical theatre team in the areas of sound, lighting, spot light operation, stage
management, running mics, costuming, set building, and props management during rehearsals and
production for the family show. Upon completing their training, program participants will run tech during
tech week and performances. Successful outcomes include filling each position with 1-2 participants per
production, and running tech during performances with minimal errors.
This technical training program will outline each intern's areas of technical focus and goals. By identifying the
students' interests, we will assign a focus for the production and train them in those technical tasks. We hope
to give a full experience to students so they can explore the technical sides of producing a show.
Target Population:
Who is your target population and why? How will you reach them?
We will target high school students and young adults who live in Carlsbad and the surrounding area.
Outreach will occur through communicating with teachers who work in the arts in Carlsbad schools, email to
our past program participants, and patrons, and social media advertisements. We also contact our youth who
have participated as actors in past productions if they have expressed interest in being part of our tech crew.
Project Partnerships:
If applicable, please provide names and brief descriptions of roles for any partners in this project. This would
include any organizations, artists or individuals involved in your project that are not employed or affiliated with the
applying organization.
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 7
PPartner Resumes:
If applicable, you may upload any resumes of teaching artists, artists or any other partners in the proposed project
here. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Organization Changes/Challenges/Circumstances:
What special circumstances, challenges or changes have affected your organization? What impact has this had on
your organization?
CCT faces many challenges that require us to reach beyond production fees and ticket sales to support our
shows. The most prominent challenges are (1) Finding available space to rehearse and perform in Carlsbad,
which comes at a premium cost. (2) Managing hiring practices that are in line with California laws due to AB5,
which now requires CCT to hire employees versus independent contractors. The cost of this transition has
been immense, and we need to seek additional funding sources to continue our operations (3) Locating
people to help run our productions. After the pandemic, many people who worked with us moved on and it
has been very challenging to find replacements. This program aims to build a funnel of human resources that
we can use for future shows in addition to the goals of arts education.
Despite these challenges, the CCT Board is experienced and remains committed to the mission. Many of our
Board members work on our programs and others, who have substantial experience in the performing arts,
offer advice and input into planning and decisions. Like many organizations in the arts and throughout the
community, the Board recently developed a statement to show our values and commitment toward diversity,
equity, inclusivity and accessibility, which is on our website. This program will align with these values even if
it requires planning and effort to offer avenues which allow people from marginalized communities to
participate.
Project Support Information
You may upload support information in this section.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Materials Upload (OPTIONAL, but recommended):
Please upload any marketing materials, images and/or files that would provide more information about your
project.
Seussical_Flyer_Tickets_v4_final-01.jpg
Videos Upload (OPTIONAL):
Please provide us with a host website link for all videos relevant to the project.
Videos Upload (OPTIONAL)
If you do not have a URL that hosts your videos, you may upload it here.
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 8
AAdditional Materials:
You may upload any other additional supplemental materials you wish to provide here (i.e. letters of support from
partnering organization(s) that is essential to your project.)
2023 Statement of Information.pdf
Organization Signatory Information
Please list the names and organizational titles of the two (2) officers listed on the Statement of Information filed
with the California Secretary of State for your organization (or listed on the most recent board roster.) These are
officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO,
Treasurer, Secretary.)
One corporate officer from each of the following groups must sign the agreement:
Group A Group B
Chairman,Secretary,
President, oor Assistant Secretary,
Vice-President CFO oor Assistant Treasurer
Otherwise the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
You can verify your status with the California Secretary of State and see the officers listed on the Statement of
Information at this website: Search | California Secretary of State
Signor #1 First and Last Name (i.e. Mary Wilson):*
Wendy Farris
Signor #1 Organizational Title (i.e. CEO):*
Treasurer
Signor #1 Email address:*
cctboard@gmail.com
Signor #2 First and Last Name (i.e. Luke Wilson):*
Jon Lash
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 9
SSignor #2 Organizational Title (i.e. Secretary):*
President
Signor #2 Email Address:*
jonlash@outlook.com
Budget Information
You may upload budget support information in this section. Please consolidate into one PDF if possible.
Contact the Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
Total Project Budget
$49,700.00
Project Budget Form:*
Download a Community Arts Grants budget form and complete the "Projected" column. Save your completed file
as a PDF and upload your project budget form here. Make sure costs tie in with your project narrative. * PLEASE
USE COMMUNITY ARTS GRANT BUDGET FORM ONLY. Budget forms are available on the Cultural Arts Community
Arts Grants webpage. Please contact the Cultural Arts Grants Coordinator at 442-339-5982 or email
wendy.sabinlasker@carlsbadca.gov should you need assistance.
FY 2024-25 CCT Community Arts Grants Budget Form.pdf
Organizational Budget:*
Please upload a current organizational budget.
Budget CCT Family Show 2024-5 (City Grant) - Working Budget.pdf
Letter of Determination:
If you are a first time grant applicant with the City of Carlsbad, please upload your IRS Letter of Determination.
IRS Determination Letter - Updated.pdf
Audited Financials:*
Please upload your organization's most recent completed short form 990s.
990EZ for CCT-compressed.pdf
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 10
BBoard Roster:*
Please upload your organization's roster of board members and ensure the document includes names, titles,
organization/business affiliation and areas of expertise. Alternatively, we will also accept the most recent board
meeting minutes that includes the board roster.
CCTboardmembers24_25.docx.pdf
Application Submission
Application Submission:
Note: Once you submit your application, you cannot edit the form. Please review your answers before
submitting
After you submit this application, you will receive an email for the submission confirmation.
Application Certification:*
I certify that the information contained in this application, including all attachments and support materials, is true
and correct to the best of my knowledge.
Yes
Date of Application Submission:*
03/17/2024
Wendy Farris Patrons of the Arts Foundation
Printed On: 21 March 2024
Fiscal Year 2024-25: Arts Projects for Arts
Organizations 11
File Attachment Summary
Applicant File Uploads
• Seussical_Flyer_Tickets_v4_final-01.jpg
• 2023 Statement of Information.pdf
• FY 2024-25 CCT Community Arts Grants Budget Form.pdf
• Budget CCT Family Show 2024-5 (City Grant) - Working Budget.pdf
• IRS Determination Letter - Updated.pdf
• 990EZ for CCT-compressed.pdf
• CCTboardmembers24_25.docx.pdf
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
$ Notes $
Admissions
Gifts/Merchandise/
Concessions
Advertising
Other
-$ Subtotal Earned Income -$
CONTRIBUTED INCOME $ Notes $
Private $ 500.00 Donation from community for ongoing productions
Individual
Public Support
Applicant Cash
CAG Request Amount $ 7,500.00 Amount requested through Community Arts Grants 2024-25
Other
Other
Subtotal Unearned Income 8,000.00$ Subtotal Unearned Income -$
Cash Notes Cash
Project Staff (non-artist) $ 500.00 Projected cost of hiring assistant tech to train interns
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
PROJECT INCOME ORGANIZATION NAME:
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Subtotal Earned Income
Notes
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Amount received through Community Arts Grants 2024-2025
8,000.00$ -$ INCOME TOTALS
PROJECT EXPENSES Notes
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Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Project Artist(s) or Arts
Instructor(s) $ 1,000.00 Cost of hiring professional staff to train interns
Educational Materials/Printing
Costumes/Props
Sets
Supplies $ 300.00 Supplies including gaff tape, mic tape, set decking (wheels),
lighting supplies
Licensing/Royalties $ 1,000.00 Cost to offset licensing a show, so that tech team can work with
scripts, which includes copies and binders
Rentals (space and/or other) $ 5,200.00
This is a portion of the $12,500 rental fee which CCT paid to rent
the CAC last summer. This will help suppport the expense of the
production so we can offer 12 dedicated hours of tech training toTransportation
Food & Beverage
Marketing/Promotion/
Publicity
Fiscal Agency Fee
Other
Other
Other
EXPENSES TOTALS 8,000.00$ -$
Value Notes Value
Shandra Knight $ 500.00 Guidance for setting up the program, hiring and training the
director.
Jill Schmidt $ 500.00
Marketing and recruiting the tech interns. Creating time tracking for
high school service requirements. Coordinate interns with lighting
applications
IN-KIND SUPPORT Notes
Applicant:COMMUNITY ARTS GRANTS 2024-25 PROJECT BUDGET INFORMATION
CAG FY 2024-25 BUDGET FORM PROJECTED - APPLICATION ACTUALS - FINAL REPORT
Jon Lash $ 500.00 Coordinate interns with set decking, sound and mic applications.
IN-KIND TOTALS 1,500.00$-$
Enter a '0' in any cells that you don't have an amount to add.
Please give detailed descriptions for each line item in the notes column. For example, if your total admissions is $1,000, enter "4 shows, 50 attendees, $5 each."
Please insert your organization name in the top right header.
Budget Instructions:
For application, fill out only green. For final report, fill in blue.
You will only be able to fill out the cells highlighted in green or blue.
The application project budget must balance. Total income must equal total expenses. Final Report may
Round all budget figures to the nearest whole dollar.
Budget Instructions:
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CCT Executive Board Members 2024/2025
Jon Lash: President
1280 Forest Ave.
Carlsbad CA 92008
760-586-7019
Jill Schmidt: Recording Secretary
4068 Vista Calaveras St.
Oceanside CA 92056
760-845-7369
Wendy Farris: Treasurer
1524 Mallorca Dr.
Vista CA 92081
760-208-8596
Shandra Knight: Marketing
2040 Cordoba Pl.
Carlsbad CA 92008
760-717-7110
Salisha Carr: Director
6005 Paseo Acampo
Carlsbad CA 92009
760-216-9937
Dewey Decking: Director
5421 Browning Rd.
Carlsbad CA 92008
760-473-2919
Hope Duchene: Director
6671 Encelia Place
Carlsbad, CA 92011
619-807-4951
Sharon Duchi: Director
7099 Leeward St.
Carlsbad, CA 92011
760-468-4837
Genevieve Koesling: Director
7115 Sitio Destino
Carlsbad CA 92009
760-580-6918
CCT Executive Board Members 2024/2025
Rachelle Lash: Director
1280 Forest Ave.
Carlsbad CA 92008
760-586-7021
Lea Quirin: Director
929 Fuchsia Ln.
Carlsbad CA 92011
619-507-5325
Myles Vencill: Director
341 Melrose Dr., Unit G
Vista CA 92083
760-908-8584