HomeMy WebLinkAbout2024-08-20; City Council; ; Memorandum of Understanding between the City of Carlsbad and Carlsbad Unified School District for the School Resource Officer Program for the 2024-25 School YearCA Review JRT
Meeting Date: Aug. 20, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Jeffery Smith, Police Captain
jeffery.smith@carlsbadca.gov, 442-339-2218
Amanda Simpson, Management Analyst
jmanda.simpson@carlsbadca.gov, 442-339-5054
Subject: Memorandum of Understanding between the City of Carlsbad and
Carlsbad Unified School District for the School Resource Officer Program
for the 2024-25 School Year
Districts: All
Recommended Action
Adopt a resolution approving a memorandum of understanding between the City of Carlsbad
and Carlsbad Unified School District for the School Resource Officer Program for the 2024-25
school year.
Executive Summary
The City of Carlsbad and Carlsbad Unified School District have an ongoing partnership to
provide a safe and secure environment for all students and staff on the school district’s
campuses. The Carlsbad Police Department will provide three school resource officers for the
school district for the 2024-25 school year. For ten months, one school resource officer will be
assigned to Carlsbad High School, one will be assigned to Sage Creek High School, and one will
be assigned to three middle schools and nine elementary schools within the district.
The district will pay for half the costs of these assignments, totaling $228,158, which will
reimburse the city’s General Fund.
The City Council is being asked to approve the associated memorandum of understanding with
the district, which is effective for the 2024-25 public fiscal school year.
Explanation & Analysis
For over two decades, the Police Department has provided the Carlsbad Unified School District
with at least one school resource officer every school year.
•In 2018, the City Council approved a second dedicated school resource officer for Sage
Creek High School at the request of the school district.
Aug. 20, 2024 Item #6 Page 1 of 11
•In 2019, a third school resource officer was approved to rove between the three middle
schools and nine elementary schools within the Carlsbad Unified School District.
The Police Department has a total of five school resource officers. Two of those officers are
considered roving officers who provide services at other campuses located in the city through
the Encinitas, San Marcos and San Dieguito Unified School Districts. These three school districts
have been offered the same services for dedicated school resource officers and have declined.
These two additional roving school resource officers are fully funded by the City of Carlsbad.
The school resource officers are trained to interact with students in a positive and proactive
manner, which will help improve relations between the police department and youth in the
community.
Duties of a school resource officer include:
•Respond to all law enforcement-related matters as they occur during regular school
hours while the officer is on or near the officer’s assigned school campuses
•Document all incidents of crimes at the school campuses and performing the necessary
follow-up investigations as needed
•Attend sporting events, school activities and parent conferences/meetings as needed
•Conduct criminal investigations as assigned by the supervisor of the Family Services Unit
and assist other officers who are engaged in ongoing criminal investigations that bring
the other officers onto the school campus
•Work with school staff in matters of mutual concerns occurring both on and off campus
•Act as a liaison for the School Attendance Review Board and be the point of contact for
Child Protective Services visits, truancy sweeps, home visitations, district-wide critical
response plan training, school safety plans, and training of campus supervisors and noon
duty personnel
If the high schools or middle schools have restricted on-campus activities due to unforeseen
circumstances, such as public health emergencies, the Carlsbad Unified School District may
request that no school resource officers be provided while on-campus student learning is
reduced or suspended. If the Carlsbad Unified School District makes this request, then the total
cost will be adjusted to account for any months for which no school resource officers were
requested.
The proposed resolution authorizes the City Manager to execute amendments to the
memorandum of understanding which may be necessary to ensure compliance with state or
local public health orders or other federal, state or local laws.
Aug. 20, 2024 Item #6 Page 2 of 11
Fiscal Analysis
The annual cost for one mid-range officer (Step 3) is $182,526, which includes salaries and
benefits, but does not include equipment and maintenance. The Carlsbad Unified School
District’s cost-sharing payment of $228,158 will be used to reimburse the General Fund and
reduce the program’s impact on the city’s budget. The breakdown of costs and cost-sharing is
below:
*Amounts are rounded to the nearest dollar and are based on rounded salary, including education pay, holiday pay
and uniform allowance.
Next Steps
With City Council approval, the City Manager will sign the memorandum of understanding
between Carlsbad Unified School District and City of Carlsbad. The Police Department will
provide three dedicated school resource officers to the Carlsbad Unified School District. The
district will be billed $228,158 for the 2024-25 school year.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1.City Council resolution
School resource officer cost allocation
Cost Carlsbad
High
Sage Creek
High
Middle
schools Total
Annual personnel costs $182,526 $182,526 $182,526 $547,578
Monthly personnel costs $15,211 $15,211 $15,211 $45,632
School year cost (10
months) $152,105 $152,105 $152,105 $456,315
Half share cost to district $76,053 $76,053 $76,053 $228,158
Aug. 20, 2024 Item #6 Page 3 of 11
RESOLUTION NO. 2024-205
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF CARLSBAD AND CARLSBAD UNIFIED SCHOOL
DISTRICT FOR THE SCHOOL RESOURCE OFFICER PROGRAM FOR THE 2024-
25 SCHOOL YEAR
WHEREAS, the City of Carlsbad Police Department and the Carlsbad Unified School District have
an ongoing partnership to ensure the safety of students and staff on Carlsbad Unified School District
campuses; and
WHEREAS, the Police Department has provided the Carlsbad Unified School District with a
school resource officer every school year for over two decades; and
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is in the
public's best interest to approve the Memorandum of Understanding with the Carlsbad Unified School
District for the School Resource Officer Program for the 2024-25 school year; and
WHEREAS, for the 2024-25 school year, one school resource officer will be assigned to Carlsbad
High School, one school resource officer will be assigned to Sage Creek High School, and one school
resource officer will be assigned to the three middle schools and nine elementary schools within the
Carlsbad Unified School District during the ten months when students are on campus; and
WHEREAS, Carlsbad Unified School District agrees to pay for one-half the costs of three full
time police officers during the months they are assigned to the schools; and
WHEREAS, the City Planner has determined this action does not require environmental review
because it does not constitute a project within the meaning of the California Environmental Quality Act
under California Public Resources Code Section 21065 in that it has no potential to cause either a direct
physical change or a reasonably foreseeable indirect physical change in the environment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Manager or designee is authorized and directed to execute the
Memorandum of Understanding for the School Resource Officer Program between the
City of Carlsbad and the Carlsbad Unified School District for the 2024-25 school year
attached hereto as Attachment A.
Exhibit 1
Aug. 20, 2024 Item #6 Page 4 of 11
3.That the City Manager or designee is authorized to execute amendments to the
Memorandum of Understanding for the School Resource Officer Program as needed to
ensure continued compliance with state or local public health orders, or other federal,
state, or local laws.
4.Carlsbad Unified School District's cost-sharir:ig payment of $228,158 will be used to
reimburse the city's General Fund.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 20th day of August, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
SHERRY FREISINGER, City Clerk
(SEAL)
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Attachment A
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Docusign Envelope ID: C29738FE-5999-4002-978C-O3EAD66946A7
Memorandum of Understanding
2024-2025 School Year
I.NO RIGHTS IN THIRD PARTIES
This Memorandum is not intended to benefit any third parties, create rights in favor of any
third parties, or create a special relationship between any City of Carlsbad employee and
any other person.
J.LIABILITY AND INDEMNIFICATION
Pursuant to Section 895.4 of the Government Code, the City of Carlsbad and Carlsbad
Unified School District agree that each will assume the full liability imposed upon it for any
of its officers, agents, or employees for injury caused by a negligent or wrongful act or
omission occurring in the performance of this agreement, and each party agrees to
indemnify and hold harmless the other party for any loss, cost, or expense that may be
imposed upon such other party by the virtue of Sections 895.2 and 895.6 of the Government
Code.
Carlsbad Unified School District
By:
Title:
Date:
�/2\)A
Eric Dill, Assistant Superintendent, Business Services
Aug 8, 2024
Approved as to form
Cindie McMahon
City Attorney
By:
Assistant City Attorney
By:
Date:
Attest:
Sherry Freisinger, City Clerk
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