HomeMy WebLinkAbout2024-08-27; City Council; ; Memorandum of Agreement with the City of Oceanside for a State Encampment Resolution Funding Program Grant and Related Professional Services AgreementsCA Review __AF____
Meeting Date:
To:
From:
Staff Contact:
Subject:
Aug. 27, 2024
Mayor and City Council
Scott Chadwick, City Manager
Mandy Mills, Director, Housing & Homeless Services
Mandy.mills@carlsbadca.gov, 442-339-2907
Chris Shilling, Homeless Services Manager
chris.shilling@carlsbadca.gov, 442-339-2284
Memorandum of Agreement with the City of Oceanside for a State
Encampment Resolution Funding Program Grant and Related
Professional Services Agreements
Districts: 1, 2
Recommended Actions
1.Adopt a resolution authorizing the City Manager to execute a memorandum of
agreement with the City of Oceanside and authorizing the City Manager or designee to
appropriate $5,336,579 to the State Grant Special Revenue Fund’s fiscal year 2024-25
operating budget to implement grant funding to be received through the California
Encampment Resolution Funding Program.
2.Adopt a resolution authorizing the City Manager to execute professional services
agreements with Community Resource Center, Whole Person Care Clinic and Catholic
Charities Diocese of San Diego to provide services identified in the approved
Encampment Resolution Grant to assist individuals and households experiencing
homelessness and authorizing a professional services procurement exemption.
Executive Summary
The City of Oceanside, in partnership with the City of Carlsbad, has been approved to receive
$11.4 million in state funds to be used to help people who are living in encampments along
State Route 78 and Buena Vista Creek, along the border of the two cities, move out of
homelessness.
The City of Oceanside was the lead applicant. The City Council is being asked to authorize the
City Manager to execute a memorandum of agreement with the City of Oceanside to accept
Carlsbad’s $5,336,579 portion of the grant.
Staff are also requesting the City Council authorize the City Manager to execute related
agreements with three homeless services providers – the Community Resource Center, Whole
Person Care Clinic and Catholic Charities Diocese of San Diego – to help these people move into
stable housing.
Aug. 27, 2024 Item #4 Page 1 of 65
The remainder of the grant funds received by the city will be used for city staff and
administration costs.
The proposed professional services agreements require the City Council’s approval under
Carlsbad Municipal Code Section 3.28.040 because the contract amounts exceed $100,000 per
agreement year.
Because of the grant timing requirements and unique nature of these services, as detailed
below, staff are also recommending the City Council approve an exemption to the city’s
procurement requirements. To meet the deadline to start services provided under the grant
agreement, the City Manager must execute professional services agreements with these
providers just 30 days after the memorandum of agreement is fully executed.
Explanation & Analysis
Background
The City Council approved a new five-year strategic plan in 2022 that reaffirmed its
commitment to reducing homelessness and its impacts on the community. In alignment with
this overall strategic plan, the City Council approved the updated Homelessness Action Plan on
Feb. 7, 2023. The plan outlines programs and initiatives that the city plans to carry out over the
next five years, including pursuing external funding sources to expand services that help reduce
homelessness.
This grant will support the following actions specified in the Homelessness Action Plan
• Initiative 1.1(a) Maintain staff dedicated to homeless services and homeless outreach.
• Initiative 1.1 (c) Identify one-time and ongoing funding sources.
• Initiative 1.2 (b) Maintain rapid re-housing options to improve wait time to more
permanent housing.
• Initiative 2.2 (d) Continue to enhance housing-focused services at La Posada through
added staff capacity, technical assistance and training.
• Initiative 2.2 (h) Expand access to non-emergency healthcare through more accessible
care, including at La Posada, and by creating more connections to referral pathways.
• Initiative 4.1 (c) Participate in regional efforts and initiatives regarding homelessness.
• Initiative 4.1 (d) Pursue collaborative approaches, when feasible, that contribute to
capacity and/or resources in the region.
Encampment Resolution Funding Program grant
The California Interagency Council on Homelessness established the Encampment Resolution
Funding Program grant to help local governments provide services and support that result in
meaningful paths to safe and stable housing for people experiencing homelessness in
encampments.
• The City of Oceanside, as the lead applicant, submitted a joint proposal with the City of
Carlsbad in January 2024, requesting an $11,398,466.52 grant to support services for up
to three years.
• The state announced it had awarded the cities the full amount in April 2024.
Aug. 27, 2024 Item #4 Page 2 of 65
What the grant will pay for
The proposal is focused on the
Carlsbad and Oceanside border
areas along the State Route 78 and
the Buena Vista Creek. This
location was selected largely due
to the history of community
complaints regarding people
experiencing homelessness in this
area, which have cited concerns
about substance abuse, cleanliness
and trash issues, as well as people
with apparent mental health
symptoms being near businesses, schools, parks and other potentially sensitive areas. This
program will allow both cities to address homelessness in the area no matter which side of the
cities’ border people are on.
This focus is intended to make a significant impact within the community by helping people
experiencing homelessness move to permanent housing destinations, reducing the community
impacts of homelessness in these areas and addressing public concerns. This will help advance
the City Council-approved Homelessness Action Plan.
The table below shows the proposed programs and funding identified in Carlsbad’s portion of
the proposal:
Agency Services 3-Year Amount
Community Resource Center
Provide mental health support, housing
coordination, and rapid re-housing and
housing stability assistance
$3,545,052
Whole Person Care Clinic Provide street-based medicine and
healthcare coordination $813,750
Catholic Charities Provide low-barrier shelter at La Posada
de Guadalupe1 $491,400
City of Carlsbad Assist with coordinating all grant
activities and managing subcontracts $486,376.28
Total $5,336,578.28
As shown in the table, the grant will provide $486,376.28 in funding for Housing & Homeless
Services Department staff salaries and benefits, which includes the costs of coordinating the
delivery of services and administering the grant. This will reduce the city’s General Fund budget
1 The state defines a low-barrier shelter as one that is temporary with the services needed to help homeless
individuals and families quickly obtain permanent housing. These shelters follow the best practices to reduce
barriers to entry, such as allowing partners, pets, storage of personal items and privacy.
Aug. 27, 2024 Item #4 Page 3 of 65
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toward the Homeless Services Division by $486,376.28 in total over the three years covered by
the grant.
Funding for these services was not included in the Homelessness Action Plan Funding Plan or
the city’s Fiscal Year 2024-25 Operating Budget because staff were not notified of the grant
award until April 2024, nine months into the fiscal year. To receive the grant revenue and meet
grant requirements, the City Council will need to amend the FY 2024-25 budget to appropriate
the expenses.
Grant requirements
As the lead applicant, the City of Oceanside will sign an agreement directly with the State of
California for the Encampment Resolution Funding Program. Oceanside city staff are scheduled
to present the agreement and the memorandum of understanding to the Oceanside City
Council this month.
To accept its portion of the grant funding, the City of Carlsbad must execute a memorandum of
agreement with the City of Oceanside. The city will assist the City of Oceanside with
implementing the program and ensuring that all grant requirements with the state are met.
The grant is specifically intended to help move people from encampment areas out of
homelessness and into stable housing. As a part of the grant application, Carlsbad proposed a
strategy for the encampment grant area which prioritizes housing solutions and coordinates
with law enforcement to address criminal behavior without criminalizing homelessness.
As the City Council directed, staff are looking into how the city could amend local ordinances to
address sleeping outside or in a vehicle in light of the recent Supreme Court’s decision in City of
Grants Pass, Oregon v. Johnson, which prohibited cities from enforcing public-camping
restrictions unless adequate shelter space was available. Accepting this grant could limit the
city’s ability to ban merely sleeping outside or in a vehicle in areas covered by the grant. This is
because a ban addressing sleeping would result in criminal or civil citations for that necessary
human activity when there are no other alternatives and would only displace people
experiencing homelessness to another unsheltered location.
It is unclear at this time whether the grant would also limit the city’s ability to enforce any
unlawful camping ordinance in city parks that are within the area covered by the grant. Staff
are researching this question.
Receiving the grant does not, however, curtail the Police Departments ability to protect the
public against criminal behavior throughout the entire city.
Procurement exemption
The California Interagency Council on Homelessness requires that the services to be provided
under this grant program start no later than 30 days after all approvals have been obtained and
the grant agreement is fully executed, or on the date set by the interagency council. This means
that the city’s subcontractor agreements must also be executed and that the services to
homeless persons must commence within this limited timeframe. Failure to do so could result
in termination of the grant agreement.
This grant proposal also includes partnerships and subcontracts with Community Resource
Center, Whole Person Care Clinic and Catholic Charities Diocese of San Diego. All these service
Aug. 27, 2024 Item #4 Page 4 of 65
providers are currently under contract with the city for the same or similar services, have been
responsive to previous homelessness services requests for proposals and/or have been long-
term, successful partners with the city addressing homelessness.
Because of these limiting factors and time constraints, and the unique nature of the specialized
services involved, staff have concluded that it’s impractical to complete a request for proposals
process to identify subcontractors for the Encampment Resolution Fund Program in the time
allotted and that it is in the city’s best interest to contract with these three providers to provide
these grant-funded services.
Accordingly, the proposed resolution (Exhibit 2) requests a professional services procurement
exemption under Carlsbad Municipal Code Section 3.28.110 (N), for “Situations where
solicitations of bids or proposals for good, services and/or professional services would be, in the
discretion of the awarding authority, impractical, unavailing, impossible, or not in the best
interests of the city.”
The city’s Purchasing Officer reviewed the exemption request, agreed that the request complies
with the reasons identified in Carlsbad Municipal Code Section 3.28.110 (N) and is
recommending that the City Council approve the professional services procurement exemption.
A memorandum detailing this exemption request is provided as Attachment D to Exhibit 2.
Fiscal Analysis
The full grant amount of $5,336,578.28 will need to be appropriated in the city’s operating
budget State Grant Special Revenue Fund by a City Council resolution (Exhibit 1).
The grant provides funding for some staff costs related to program delivery and grant
administration. The city will have a total General Fund savings of $486,376.28 over the next
three fiscal years because the grant includes funding for Housing & Homeless Services
Department staff salaries and administrative costs.
Next Steps
The City Manager will execute a memorandum of agreement with the City of Oceanside and
professional services agreements with the organizations providing the grant services. Staff will
manage the grant program and oversee subcontractors and provide updates to the City Council
during the annual and semi-annual homelessness update reports.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under Public Resources Code
Section 21065. It has no potential to cause either a direct physical change in the environment or
a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution authorizing memorandum of agreement
2. City Council resolution authorizing professional services agreements
Aug. 27, 2024 Item #4 Page 5 of 65
Exhibit 1
August 27, 2024 Item #4 Page 6 of 65
RESOLUTION NO. 2024-208
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
MEMORANDUM OF AGREEMENT WITH THE CITY OF OCEANSIDE AND
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROPRIATE
$5,336,579 TO THE STATE GRANT SPECIAL REVENUE FUND'S FISCAL YEAR
2024-25 OPERATING BUDGET TO IMPLEMENT GRANT FUNDING TO BE
RECEIVED THROUGH THE CALIFORNIA ENCAMPMENT RESOLUTION
FUNDING PROGRAM
WHEREAS, on Nov. 27, 2023, the California lnteragency Council on Homelessness issued a
notice of funding availability for the Encampment Resolution Funding Program; and
WHEREAS, the Encampment Resolution Funding Program provides grants to local jurisdictions
to resolve critical encampment concerns and transition individuals into safe and stable housing; and
WHEREAS, the City Council of the City of Carlsbad, California approved the city's updated
Homelessness Action Plan on Feb. 7, 2023; and
WHEREAS, Initiative 1. l(c) of the Homelessness Action Plan is to identify one-time and ongoing
funding sources; and
WHEREAS, the Encampment Resolution Funding Program funding aligns with Initiative 1.l(c) of
the Homelessness Action Plan and would supplement and reduce the amount of general funds
allocated in the city's Homelessness Action Plan Funding Plan; and
WHEREAS, on Jan. 31, 2024, the City submitted a joint Encampment Resolution Funding
Program proposal, with the City of Oceanside as the lead applicant, for a total amount of
$11,398,466.52 over three years; and
WHEREAS, the city's Encampment Resolution Funding Program proposal included activities that
align with seven of the Homelessness Action Plan Initiatives; and
WHEREAS, on April 18, 2024, the city received a notification from the California lnteragency
Council on Homelessness of an award in the full amount requested; and
WHEREAS, the California lnteragency Council on Homelessness requires that 50% of the funds
be expended by June 30, 2025, 100% ofthe funds be obligated by June 30, 2025, and 100% of the funds
be expended by June 30, 2027; and
WHEREAS, the City's portion of the total funding is outlined in the Memorandum of Agreement
with the City of Oceanside and totals $5,336,578.28.
August 27, 2024 Item #4 Page 7 of 65
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Manager, or designee, is hereby authorized to execute a Memorandum of
Agreement between the City of Carlsbad and the City of Oceanside for the Encampment
Resolution Funding Program {Attachment A in substantially final form) and execute all
documents related to the implementation of the Encampment Resolution Funding
grant, subject to review and approval by the City Attorney.
3. That the City Manager, or designee, is hereby authorized to appropriate $5,336,579 to
the State Grant Special Revenue Fund's Fiscal Year 2024-25 Operating Budget.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 27th day of August, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Attachment A
Aug. 27, 2024 Item #4 Page 8 of 65
Memorandum of Agreement (MOA)
Between the City of Oceanside and the City of Carlsbad
This Memorandum of Agreement (MOA) is made by and between the City of Oceanside
and the City of Carlsbad, collectively referred to as the "Parties" or individually as a
"Party," as of the date of the last signature.
Background
City of Oceanside has been awarded an Encampment Resolution Funding Grant Program
Round 3 (ERF-3-R) grant amounting to $11,398,466.52. This grant aims to assist
individuals experiencing unshel\ered homelessness along the State Route 78 corridor
and Buena Vista Creek areas, as depicted in the map attached hereto. The City of
Oceanside, in collaboration with the City of Carlsbad, has been funded by the State of
California to implement a comprehensive encampment resolution strategy to improve
living conditions and facilitate stable housing for the homeless population in the
designated area.
Agreement
1. Administration of MOA Each Party identifies the following individuals to serve
as the authorized administrative representative for that Party. Any Party may
change its administrative representative by notifying the other Party in writing of
such change. Any such change shall become effective upon receipt of such
notice by the other Party to this MOA.
City of Oceanside
• Name: Salvador Roman
• Title: Homeless Services Program Manager
• Address: 300 N. Coast Highway, Oceanside, CA 92054
• Phone: (760) 435-3394
• Email: SRoman@oceansideca.org
City of Carlsbad
• Name: Chris Shilling
• Title: Homeless Services Manager
• Address: 1200 Carlsbad Village Drive, Carlsbad, CA 92008
• Phone: (442) 339-2284
• Email: chris.shilling@carlsbadca.gov
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Aug. 27, 2024 Item #4 Page 9 of 65
2. Roles and Responsibilities
City of Oceanside:
• Grant Administration: Oversee the implementation and ongoing
operations of the Encampment Resolution Program.
• Fund Disbursement: Disburse funds and monitor the use of funds.
• Compliance: Ensure compliance with the terms of the grant, including
reporting and document retention requirements, and all relevant laws and
regulations.
City of Carlsbad:
• Coordination: Work with the City of Oceanside and other partners to
coordinate grant activities and. ensure the program's success.
• Service Delivery: Administer contracts with Community Resource Center,
Whole Person Care Clinic, and the Catholic Charities Diocese of San
Diego to provide housing navigation, trauma-informed mental health
support, rapid re-housing, street medicine, and housing-focused shelter in
accordance with Exhibit A-Scope of Work.
• Reporting: Provide necessary data to the City of Oceanside to comply
with reporting requirements under the grant.
3. Financial Provisions
• Funding Amount: The City of Oceanside will provide up to $5,336,578.28
to the City of Carlsbad in grant funds to support the Encampment
Resolution Program, adhering to the budget set forth in Exhibit B.
4. Indemnity
4.1 Claims Arising from the Sole Acts or Omissions of a Party: Each Party to
this MOA hereby agrees to indemnify, defend and hold harmless the other
Party to this MOA, their agents, officers, and employees, from any claim,
action or proceeding against the other Party, arising solely out of its own acts
or omissions in the performance of this Agreement. At each Party's sole
discretion, each Party may participate at its own expense in the defense of
any claim, action or proceeding, but such participation shall not relieve any
Party of any obligation imposed by this MOA. Parties shall notify each other
promptly of any claim, action or proceeding and cooperate fully in the
defense.
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Aug. 27, 2024 Item #4 Page 10 of 65
4.2 Claims Arising from Concurrent Acts or Omissions: The Parties hereby
agree to defend themselves from any claim, action or proceed ing arising out
of the concurrent acts or omissions of the Parties. In such cases Parties
agree to retain their own legal counsel, bear their own defense costs, and
waive their right to seek reimbursement of such costs, except as provided in
paragraph 4.3, below.
4.3 Joint Defense and Reimbursement: Notwithstanding paragraph 4.2,
above, in cases where the Parties agree in writing to a joint defense, Parties
may appoint joint defense counsel to defend the claim, action or proceeding
arising out of the concurrent acts or omissions of Parties. Joint defense
counsel shall be selected by mutual agreement of Parties. Parties agree to
share the costs of such joint defense and any agreed settlement in equal
amounts, except as follows:
4.3.1. Parties further agree that neither party may bind the other to a
settlement agreement without the written consent of both Parties. Where a
trial verdict or arbitration award allocates or determines the comparative
fault of parties, Parties may seek reimbursement and/or reallocation of
defense costs, judgments and awards, consistent with such comparative
fault.
Obligations arising out of this paragraph shall survive the termination or
withdrawal from this MOA by a Party hereto.
5. Insurance Each Party shall obtain and maintain insurance policies or programs
of self-insurance with policy limits sufficient to cover any potential liability arising
from this MOA. This coverage is in addition to workers compensation insurance
and other insurance coverages required by law.
6. Compliance with Laws Both Parties shall comply with all applicable federal,
state, and local laws, rules, and regulations.
7. Term and Termination
• Effective Date: This MOA shall become effective on the date all Parties
have signed and shall remain in force until terminated.
• Termination for Convenience: Either Party may terminate this MOA for
convenience by providing a 60-day written notice to the other Party.
8. Amendments Any amendments to this MOA must be made in writing and signed
by authorized representatives of both Parties.
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Aug. 27, 2024 Item #4 Page 11 of 65
9. Severability If any term or provision of this MOA is held invalid or unenforceable,
the remaining provisions shall continue in full force and effect.
10. Entire Agreement This MOA represents the full and entire agreement between
the Parties and supersedes any prior written or oral agreements.
11. Governing Law This MOA shall be governed by and construed in accordance
with the laws of the State of California.
12. Counterparts This MOA may be executed in counterparts, each of which shall
be deemed an original, but all of which together shall constitute one and the
same instrument.
IN WITNESS WHEREOF, the Parties have executed this MOA on the date of the
last signature below.
City of Oceanside
By:--------------
Jonathan Borrego, City Manager
Date: --------------
City of Carlsbad
By: _____________ _
Scott Chadwick, City Manager
Date: -------------
Page 4
APPROVED AS TO FORM:
City Attorney
City Attorney Approved Version 5/22/2024
Aug. 27, 2024 Item #4 Page 12 of 65
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Goi~.Qi.lr;;c.
Carlsbad \
Page 5
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City Attorney Approved Version 5/22/2024
Aug. 27, 2024 Item #4 Page 13 of 65
Scope of Work
City of Carlsbad -Encampment Resolution
Fund
Introduction
The City of Carlsbad has been designated as a sub-recipient of the Encampment Resolution Fund
under the City of Oceanside. This scope of work outlines the responsibilities and activities of the
City of Carlsbad in its role as tbe fiscal manager of funds for additional sub-recipients. The
primary objective is to ensure efficient and effective use of the grant funds to improve the quality
of life and provide sustainable housing solutions for individuals or households living within the
designated encampment area.
Responsibilities
I. Fiscal Management
1.1. Fund Allocation and Distribution
• Develop and implement a transparent process for the allocation and distribution of funds
to adrutional subrecipients, as identified below:
o Whole Person Care Clinic
o Catholic Charities Diocese of San Diego
o Community Resource Center (CRC)
• Ensure compliance with all state and local regulations regarding fund disbursement.
• Maintain detailed records of all financial transaclions related to the grant.
1.2. Budget Monitoring
• Monitor budgets of subrecipients to ensure expenditmes are in line with the approved
budget.
• Conduct regular financial reviews to ensure funds are being used appropriately and
effectively.
• Provide financial reports to the City of Oceanside and the State as required.
1.3. Financial Reporting
• Prepare and submit quarterly and annual financial reports detailing the use of funds.
• Ensure that all financial documentation is accurate and submitted in a timely manner.
• Coordinate with subrecipients to gather necessary financial data for reporting.
Aug. 27, 2024 Item #4 Page 14 of 65
• Invoices will be due for the City of Oceanside by 20th of the month following each
repo1ting quarter.
2. Quality Assurance
2.1. Performance Monitoring
• Develop and implement a performance monitoring plan to ensure that subrecipients meet
the objectives and goals of the grant.
• Conduct regular site visits and audits to assess program effectiveness and compliance.
• Provide technical assistance and support to subrecipients to address any issues or
challenges.
2.2. Data Collection and Reporting
• Ensure collection of data related to program outcomes through the HMIS, including the
number of individuals served, services provided, and housing placements.
• Ensure that subrecipients are entering into the HMIS for data collection
• Prepare and submit regular performance reports to the City of Oceanside and the State.
2.3. Compliance
• Ensure that all activities and expenditures comply with the terms and conditions of the
grant.
• Conduct regular compliance reviews and provide feedback to subrecipients.
• Address any non-compliance issues promptly and implement corrective actions.
3. Coordination and Communication
3.1. Stakeholder Engagement
• Coordinate with the City of Oceanside, additional subrccipients, and other stakeholders to
ensure cohesive program implementation.
• Facilitate regular meetings and communication among subrecipients to share best
practices and address common challenges.
• Serve as the primary point of contact for all grant-related inquiries.
3.2. Reporting to the City of Oceanside
• Provide re6rular updates to the City of Oceanside on program progress, financial status,
and any issues or challenges.
• Collaborate with the City of Oceanside to address any programmatic or financial
concerns.
Aug. 27, 2024 Item #4 Page 15 of 65
4. Training and Capacity Building
4.1. Training Programs
• Provide ongoing technical assistance to build the capacity of subrecipients.
4.2. Best Practices
• Promote the use of best practices in addressing homelessness and encampments.
• Share resources and tools to enhance program effectiveness.
5. Adherence to Best Practices and Implementation Strategy
This section details the incorporation of principles such as Housing First, Trauma-Informed
Care, and Harm Reduction into the program design and execution.
5.1. Housing First Approach
• Immediate Housing Access: The program will prioritize providing immediate access to
housing for individuals residing in prioritized encampment areas, without requiring
preconditions such as sobriety or participation in treatment programs. This aligns with the
principles of Housing First as specified in California Welfare and Institutions Code
section 8255.
• Person-Centered Approach: Services will be tailored to meet the unique needs of each
individual, reducing barriers to housing and ensming that the process is client-driven and
supportive.
5.2. Trauma-Informed Care
• Understanding Trauma: All program staff will be Lrained to recogni:.-'.e and understand
the impact of trauma on individuals experiencing homelessness. This approach will
inform interactions, service delivery, and support strategies.
• Creating a Safe Environment: The program will focus on creating safe, supportive, and
respectful enviromnents for all participants. This includes ensuring physical and
emotional safety in shelters and during service provision.
5.3. Harm Reduction
• Reducing Harm: The program 'Nill incorporate harm reduction strategies to minimize
the negative consequences of substance use and other risky behaviors. This approach
does not require abstinence but supports individuals in making safer choices.
• Supportive Services: Participants will have access to a range of supportive services,
including healthcare, mental health services, and substance use treatment, which are
designed to meet them ·where they are and provide incremental supp01i toward healthier
lifestyles.
Aug. 27, 2024 Item #4 Page 16 of 65
5.4. Comprehensive and Coordinated Services
• Low-Barrier Shelter: The program will offer low-barrier shelter options to ensure that
individuals have immediate access to safe and secure housing. These shelters will not
impose stringent requirements that could exclude those in need.
• Housing Navigation and Case Management: Dedicated housing navigators and case
managers will work closely with individuals to identify suitable housing options, navigate
the housing application process, and provide ongoing support to ensure housing stability.
• Rapid Re-housing: Rapid re-housing services will be provided to quickly move
individuals from shelters into permanent housing. This includes financial assistance for
rent and utilities, as well as supportive services to help individuals maintain their
housing.
• Outreach Services: Tbe program wi II include robust outreach effo1ts to engage
individuals residing in prioritized encampment areas. Outreach teams will build trust and
rapport with individuals, providing them with information about available services and
encouraging their participation in the program.
5.5. Compliance with Terms and Conditions
• Accuracy and Integrity: The City of Carlsbad warrants that all information contained in
the grant application and subsequent reports is true and accurate. The City will comply
with all terms and conditions of the Standard Agreement and Pro6>ram guidelines.
• Regular Monitoring and Reporting: The City will conduct regular monitoring of
program activities to ensure compliance with the implementation strategy and adherence
to best practices. This includes submitting accurate and timely reports to the City of
Oceanside and the State.
Strategies, Best Practices, and Modalities for Addressing Homelessness
Encampment Resolution Funding (ERF) Program Strategies:
• Outreach and Engagement: Street outreach programs engage directly with individuals
in encampments, providing immediate needs assessments, initial support and on-going
housing focused case management.
• Peer Support Services: Tnitial contact by peers with lived experience to build trust and
relay information about available services.
• Assessment and Case Management: Comprehensive assessment of individual needs
involving health, housing, and social services.
• Care Coordination: Trauma-informed mental health services, substance abuse
interventions, and coordination of care services, including funding for necessities like
transportation and document procurement.
• Street 1\-lcdicine: Delivering primary healthcare services directly at encampment sites.
• Interim Shelter Options: Temporary housing solutions such as safe parking programs,
bridge housing, and motel vouchers.
Aug. 27, 2024 Item #4 Page 17 of 65
• Housing Navigation and Assistance: Supporting individuals in finding suitable housing
options and engaging with landlords, including financial assistance for lease-up expenses.
• Permanent and Long-Term Housing: Utilizing dedicated vouchers and rapid rehousing
programs to transition individuals to permanent housing.
• Supportive Services: Ongoing case management, health and wellness follow-up, and
socialization and recreational activities.
• Resource Optimization: Leveraging existing programs and funding sources to maximize
the impact of new funding.
• Outcome Tracking and Accountability: Establishing measurable outcomes to track
progress and ensure accountability through regular reporting and data analysis. All
programs ·will be tracked under the HMIS with data transferred to the HDIS system
qua1terly. Grantee assumes the responsibility of creating the applicable programs in the
HMIS for each grantee, subgrantee and subrecipient in accordance with state
requirements.
Best Practices:
• Individual-Centered Approac.h: Tailoring interventions to the unique needs,
preferences, and goals of each person experiencing homelessness.
• Housing First Philosophy: Prioritizing immediate access to housing without
preconditions.
• Comprehensive Support Services: Providing a range of services to support recovery
and stability, including intensive case management, peer support, hann reduction, and
substance abuse treatment.
• Data-Driven Approaches: Utilizing the Homeless Management Information System
(HMlS) for real-time daLa tracking and coordinated service delivery.
• Public Health and Social Determinants of Health: Addressing immediate medical,
mental health, substance abuse, and benefits enrollment needs directly at encampment
sites.
By incorporating these strategies, best practices, and modalities, the Encampmenl Resolution
Funding program aims to provide a comprehensive and coordinated response to homelessness,
facilitating the transition of individuals from encampments to stable and permanent housing
solutions.
Aug. 27, 2024 Item #4 Page 18 of 65
Deliverables
• Detailed fund allocation and distribution plan
• Quarterly and annual financial reports
• Perfonnance monitoring plan and reports
• Compliance review reports
• Regular updates and reports to the City of Oceanside
• Training materials and documentation
The City of Carlsbad vvil I play a cri6cal role in ensuring the successfol implementation of the
Encampment Resolution Fund. By providing robust fiscal management and quality assurance,
the City of Carlsbad will help ensure that grant funds arc used effectively to achieve the
program's goals and reduce unsheltered homelessness in the encampment area.
Aug. 27, 2024 Item #4 Page 19 of 65
Encampment Resolution Fund
City of Carlsbad
Position Agency
Medical Provider Whole Person Care Clinic
Housing Navigator Catholic Charities
Program Manager City of Carlsbad
Trauma-Informed Mental Health Clinician Community Resource Center
Housing Coard inator Community Resource Center
RRH Case Manager Community Resource Center
Fringe Benefits-30%
Subtotal Personnel Services
Transportation Whole Person Care Clinic
Meals and Supplies Catholic Charities
Housing Assistance Community Resource Center
Operating Cost
Service Providers Adm Indirect Costs @ 5% Service Providers
City of Carlsbad Administrative Costs @ 5% City of Carlsbad
Subtotal Operational Cost
Total Budget
Exhibit B: Budget
Amount
$ 450,000
$ 210,000
$ 157,498
$ 600,000
$ 420,000
$ 540,000
$ 713,249
$ 3,090,747
$ 100,000
$ 150,000
$ 1,150,000
$ 333,240
$ 230,962
$ 281,629
$ 2,245,831
$ 5,336,578
August 27, 2024 Item #4 Page 20 of 65
Exhibit 2
RESOLUTION NO. 2024-209
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY. MANAGER TO EXECUTE
PROFESSIONAL SERVICES AGREEMENTS WITH COM MUNITY RESOURCE
CENTER, WHOLE PERSON CARE CLINIC AND CATHOLIC CHARITIES DIOCESE
OF SAN DIEGO TO PROVIDE SERVICES IDENTIFIED IN THE APPROVED
ENCAMPMENT RESOLUTION GRANT TO ASSIST INDIVIDUALS AND
HOUSEHOLDS EXPERIENCING HOMELESSNESS AND AUTHORIZING A
PROFESSIONAL SERVICES PROCUREMENT EXEMPTION
WHEREAS, on Nov. 27, 2023, the California lnteragency Council on Homelessness issued a
notice of funding availability for the Encampment Resolution Funding Program; and
WHEREAS, the Encampment Resolution Funding Program provides grants to local jurisdictions
to resolve critical encampment concerns and transition individuals into safe and stable housing; and
WHEREAS, t he City Counci l of the City of Carlsbad, Ca lifornia approved the City's updated
Homelessness Action Plan on Feb. 7, 2023; and
WHEREAS, on Jan. 31, 2024, the City submitted a joint Encampment Resolution Funding
Program proposa l, with the City of Ocea nsi de as the lead applicant, for a total amount of
$11,398,466.52 over three years; and
WHEREAS, the cit y's Encampment Resolution Funding Program proposal includes activities that
align with seven of the Homelessness Action Plan initiatives; and
WHEREAS, on April 18, 2024, the city received a notification from the California lnteragency
Council on Homelessness of an award in the full amount requested; and
WHEREAS, the California lnteragency Council on Homelessness requires that 50% of the funds
be expended by June 30, 2025, 100% of the funds be obligated by June 30, 2025, and 100% of the funds
be expended by June 30, 2027; and
WHEREAS, the City's portion of the total funding is outlined in a Memorandum of Agreement
with the City of Oceanside and totals $5,336,578.28; and
WHEREAS, the city's Encampment Resolution Funding Program proposal and Memorandum of
Agreement with the City of Oceanside identified Community Resource Center, Whole Person Care
Clinic and Catholic Charities Diocese of Sa n Diego as partners and subcontractors; and
August 27, 2024 Item #4 Page 21 of 65
WHEREAS, the proposed professional services agreements (Exhibit 2, Attachments A-C) are
consistent with the Encampment Resolution Funding Program proposal an d the city's Homelessness
Action Plan; and
WHEREAS, the Purchasing Officer has reviewed and is recommending that the City Council
approve an exemption from the Purchasing Ordinance's competitive procurement requirements for
professional services per Carlsbad Municipal Code Section 3.28.ll0(N), in order to timely commence
performance under the grant agreement and due to the limited qualified subcontractors in the region.
NOW, THEREFORE, BE IT RESOLVED by the City Cou ncil of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Manager, or designee, is hereby authorized to execute professional
services agreements and approve any necessary budget modifications with Community
Resource Center, Whole Person Care Clinic and Catholic Charities Diocese of San Diego
to provide services identified in the approved Encampment Resolution Grant to assist
individuals and households experiencing homelessness in the City of Carlsbad
(Attachments A-C).
3. That an exemption from the Purchasing Ordinance's professional services procurement
requirements, per Carlsbad Municipal Code Section 3.28.ll0(N), is approved
(Attachment D).
August 27, 2024 Item #4 Page 22 of 65
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 27th day of August, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEl~Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Docusign Envelope ID: 61047D37-444A-4321-B55E-BA41 DC9E40DF
AGREEMENT FOR HOMELESS HOUSING AND BEHAVIORAL HEALTH SERVICES
COMMUNITY RESOURCE CENTER
THIS AGREEMENT is made and entered into as of the � -t\-day of
�� . . 2024, by and between the City of Carlsbad, California, a municipalcorpora�"City") and Community Resource Center, a non-profit organization, ("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in providinghousing and behavioral health services to people experiencing homelessness. B. Contractor has the necessary experience in providing professional services and advicerelated to all of the areas set forth in recital A. C. Contractor was included in the City's grant proposal to the California lnteragency Councilon Homelessness for these services and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein,City and Contractor agree as follows:
1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") thatare defined in attached Exhibit "A," which is incorporated by this reference in accordance with thisAgreement's terms and conditions.
2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skillcustomarily exercised by reputable members of Contractor's profession practicing in the MetropolitanSouthern California area and will use reasonable diligence and best judgment while exercising itsprofessional skill and expertise.
3. TERM The term of this Agreement will be effective from the date first above written to June 30, 2027. The CityManager may amend the Agreement to extend it for six (6) additional month(s) or parts thereof.Extensions will be based upon a satisfactory review of Contractor's performance, City needs, andappropriation of funds by the City Council. The parties will prepare a written amendment indicating theeffective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term shall not exceedthree million five hundred forty-five thousand and fifty-two dollars ($3,545,052). No other compensationfor the Services will be allowed except for items covered by subsequent amendments to this Agreement.The City reserves the right to withhold a ten percent (10%) retention until City has accepted the workand/or Services specified in Exhibit "A."
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A."
Page 1 City Attorney Approved Version 5/22/2024
Attachment A
August 27, 2024 Item #4 Page 23 of 65
August 27, 2024 Item #4 Page 24 of 65
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit
of Contractor's independent calling, and not as an employee of City. Contractor will be under control of
City only as to the result to be accomplished, but will consult with City as necessary. The persons used by
Contractor to provide services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete compensation
to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of
Contractor or its agents, employees or subcontractors. City will not be required to pay any workers'
compensation insurance or unemployment contributions on behalf of Contractor or its employees or
subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers' compensation
payment which City may be required to make on behalf of Contractor or any agent, employee, or
subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct
the indemnification amount from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City. If
Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and
omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the
subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor.
Nothing contained in this Agreement will create any contractual relationship between any subcontractor
of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind
every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement
applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved
in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to defend (with counsel approved by the City), indemnify, and hold harmless the City
and its officers, elected and appointed officials, employees and volunteers from and against all claims,
damages, losses and expenses including attorney's fees arising out of the performance of the work
described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable.
If Contractor's obligation to defend, indemnify, and/or hold harmless arises out of Contractor's
performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then,
and only to the extent required by Civil Code Section 2782.8, which is fully incorporated herein,
Contractor's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to
the negligence, recklessness, or willful misconduct of the Contractor, and, upon Contractor obtaining a
final adjudication by a court of competent jurisdiction. Contractor's liability for such claim, including the
cost to defend, shall not exceed the Contractor's proportionate percentage of fault.
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The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or
on behalf of an injured employee under the City's self-administered workers' compensation is included as
a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or
early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments,
insurance against claims for injuries to persons or damage to property which may arise out of or in
connection with performance of the services by Contractor or Contractor's agents, representatives,
employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and
authorized to do business in the State of Ca lifornia. The insurance carrier is required to have a current
Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of
Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X";
OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC)
latest quarterly listings report.
10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits
indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations
under this Agreement. City, its officers, agents and employees make no representation that the limits of
the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect
Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense.
The full limits available to the named insured shall also be available and applicable to the City as an
additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis,
including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general
aggregate limit applies, either the general aggregate limit sha ll apply separately to this project/location
or the general aggregate limit shall be twice the required occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for
City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor has no
employees and provides, to City's satisfaction, a declaration stating t his.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession
with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years
following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this
Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability which
shall provide primary coverage to the City.
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10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be
written as claims-made coverage.
10.2.3 If Contractor maintains higher limits than the minimums shown above, the City requires
and will be entitled to coverage for the higher limits maintained by Contractor. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage will be available to the City."
10.2.4 This insurance will be in force during the life of t he Agreement and any extensions of it
and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant
to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement,
Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages,
then City will have the option to declare Contractor in breach, or may purchase replacement insurance or
pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor
is responsible for any payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor under this
Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and
certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as
may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of records and any other
documents created pursuant to this Agreement. Contractor will allow inspect ion of all work, data,
documents, proceedings, and activities related to the Agreement for a period of four (4) years from the
date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this
Agreement is the property of City. In t he event this Agreement is terminated, all work product produced
by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered
at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's
records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor
relinquishes all claims to the copyrights in favor of City.
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August 27, 2024 Item #4 Page 27 of 65
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15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf
of City and on behalf of Contractor under this Agreement are:
For Citv: For Contractor:
Name Chris Shilling Name John Van Cleef
Title Homeless Services Manager Title Chief Executive Officer
Dept Housing & Homeless Services Address 650 2nd Street
CITY OF CARLSBAD ENCINITAS, CA 92024
Address 1200 Carlsbad Village Drive Phone 760-230-6309
Carlsbad, CA 92008 Email johnvancleef@crcncc.org
Phone 442-339-2284
Each party will notify the other immediately of any changes of address that would require any notice or
delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or
interests as required in the City of Carlsbad Conflict of Interest Code.
Yes □ No 12:1
If yes, list the contact information below for all individuals required to file:
Name Email Phone Number
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which
in any manner affect those em ployed by Contractor, or in any way affect the performance of the Services
by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and
regulations and will be responsible for the compliance of Contractor's services with all applicable laws,
ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will
comply with those requirements, including, but not limited to, verifying the eligibility for employment of
all agents, employees, subcontractors and consultants whose services are required by this Agreement.
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18. CALIFORNIA AIR RESOURCES BOARD (CARB) ADVANCED CLEAN FLEETS REGULATIONS
Contractor's vehicles with a gross vehicle weight rating greater than 8,500 lbs. and light-duty package
delivery vehicles operated in California may be subject to t he California Air Resources Board (CARB)
Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce
emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage
at https://ww2.a rb.ca .gov/our-work/ programs/advanced-clean-fleets.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used
to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties.
Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A
copy of such documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative receiving t he letter
will reply to the letter along with a recommended met hod of resolution within ten (10) business days. If
the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will
be forwarded to the City Manager. The City Manager will consider t he facts and solutions recommended
by each party and may then opt to direct a solut ion to the problem. In such cases, the action of the City
Manager will be binding upon the parties involved, although not hing in this procedure will prohibit the
parties from seeking remedies available to them at law.
21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform t he Services, City may terminate
this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City
decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City
may terminate this Agreement upon written notice to Contractor. Upon notification of termination,
Contractor has five (5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based upon the work
product delivered to City and of the percentage of work that Contractor has performed which is usable
and of worth to City in having the Agreement completed. Based upon that finding City will determine the
final payment of the Agreement.
City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor
may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of
termination of this Agreement by either party and upon request of City, Contractor will assemble the work
product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for
work performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed and
the compensation to be made.
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a
bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has
not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, t he award
or making of this Agreement. For breach or violation of this warranty, City will have the right to annul t his
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Agreement without liability, or, in its discretion, to deduet kom the Agreement price or consideration, or
otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent
fee.
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be
asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of
litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to
City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor
acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this
Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public
entity. These provisions include false claims made with deliberate ignorance of the false information or in
reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the
False Claims Act, it is. entitled to recover its litigation costs, including attorney's fees. Contractor
acknowledges that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work
or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another
jurisdiction is grounds for City to terminate this Agreement.
24. JURISDICTION AND VENUE
This Agreement shall be interpreted in accordance with t~e laws of the State of California. Any action at
law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for
by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of
California, and the parties waive all provisions of law providing for a change of venue in these proceedings
to any other county.
25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and
their respective successors. Neither this Agreement nor any part of it nor any monies due or to become
due under it may be assigned by Contractor without the prior consent of City, which shall not be
unreasonably withheld.
26. THIRD PARTY RIGHTS
Nothing in this Agreement should be construed to give any rights or benefits to any party other than the
City and Contractor.
27. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms of
the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be
amended, modified, waived or discharged except in a writing signed by both parties. This Agreement
may be executed in counterparts.
28. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor
each represent and warrant that they have the legal power, right and actual authority to bind Contractor
to the terms and conditions of this Agreement.
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11 </\1.,1. {\ A /)-. Executed by Contractor this.-=l,,'-·'b_ ' __ day of __ nv' _ _;;_l,,j---+-v\_'-:::,_;_\ __ __,1 2024.
CONTRACTOR
Community Resource Center, a non-profit
organization
By:
(sign here)
John Van Cleef, Chief Executive Officer
(print name/title)
By:
(sign here)
Corrie McCoy, Chief Operating Officer
(print name/title)
RLSBAD, a municipal corporation of
f California
By:
ATTEST:
SHERRY FREISINGER, City Clerk
By:
Deputy City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached. J!...g_
corporation, Agreement must be signed by one corporate officer from each of the following two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM :
CINDIE K. McMAHON, City Attorney
BY: dlluf~ f' rf>St
Allegra Frost, Senior Assistant City Attorney
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EXHIBIT A
SCOPE OF SERVICES
A. Provide a minimum of (2 FTE) Housing Coordinators, (2 FTE) Behavioral Health Clinicians, and (3
FTE) Rapid Re-Housing Case Managers. It is strongly desired to have staff members who are
bilingual in both English and Spanish. As part of a multi-disciplinary team the Housing
Coordinators will provide housing search assistance, landlord engagement, and secure a variety
of permanent housing units to move people from the Encampment Resolution Program area, •
which is attached as Exhibit "B", into housing. The Behavioral Health Clinicians will also work as
part of a multi-disciplinary team to provide homeless residents ("Participants") in the
Encampment Resolution Program area with trauma-informed case consultation and direct
mental health support as needed to ensure Participant's long term mental health needs are
addressed to reduce barriers to housing and maintain long-term housing stability. The Rapid Re-
Housing Case Managers will provide Participants with supportive services and case management
in housing to stabilize and ensure long-term housing retention.
B. Ensure each staff member receives training in all of the following areas, as appropriate, within
the first 6 months of employment and at least once every 3 years thereafter: Cultural
Competency, Documentation/HMIS, Motivational Interviewing, Professional Boundaries,
Coordinated Entry, Effective Goal Setting, Mandated Reporting. Housing First and Progressive
Engagement/Critical Time Intervention Approaches, Trauma-Informed Care, Harm Reduction,
Tenant Rights, Conflict Resolution/Mediation/Negotiation, Federal, State, and Local Fair Housing
Laws, HUD Housing Quality Standards (HOS), and Lead-Based Paint Visual Inspections. City shall
determine the appropriate type and number of training sessions required on a case-by-case
basis, based on the length and depth of the training course.
C. Participate in the Encampment Resolution Funding Program collaborative recruitment and hiring
effort as coord inated by the City with other contracted partners.
D. Ensure all staff members attend 100% of Encampment Resolution Funding Program
collaborative trainings as coordinated by the City.
E. Attend 100% of Encampment Resolution Funding Program coordinating and case conferencing
meetings.
F. Use a Housing First approach incorporating evidence-based practices such as critical time
intervention, intensive case management, cognitive behavioral intervention, trauma-informed
care, motivational interviewing, positive youth development, and harm reduction.
G. Provide customized behavioral health support and consultation for Participants and multi-
disciplinary teams using trauma-informed care and harm reduction models as needed.
H. Provide housing search assistance and landlord engagement to identify and secure rental units
for all Participants.
I. Prioritize shared housing with landlords and Participants whenever possible.
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J. Assist at least 60 households experiencing homelessness with housing assistance during the
Agreement term.
K. Maintain a 70% housing move-in and positive exit rate for rapid re-housing Participants.
L. Ensure that at least 70% of all rapid re-housing Participants enrolled in the program secure
permanent housing within 60 days of enrollment.
M. Ensure at least 50% of rapid re-housing Participants increase their household income in the
program.
N. Ensure at least 85% of rapid re-housing Participants that exit to permanent housing do not
become homeless again within one year.
0. Use diversion strategies with all Participants as appropriate.
P. Provide rental assistance, utility deposits, move-in assistance, and case management to
Participants for up to 24 months. Create individualized Housing Stability Plans (HSP) designed to
help Participants reduce functional and other barriers to obtaining and maintaining housing.
HSPs should be developed at intake and reviewed once the client is housed and at a minimum
every 45 days. HSPs should include focused SMART goals in three core areas: housing, financial,
and health/wellness. The plan should be reviewed at every meeting with a Participant to ensure
the Participant is on track to meet their identified goals. The main components of each plan
should include: outline of goals pertaining to housing; outline of roles and expectations of
household; outline of roles and expectations of Case Manager; and time lines for each step. The
plan should be adjusted as needed at the discretion of the Contractor.
Q. Assist Participants with obtaining housing, increasing income through employment and/or
benefits, and enhancing participants' life skills (i.e. educational, and budgeting). Creatively and
collaboratively problem-solve with Participants to address other barriers that may interfere with
their housing stability.
R. Rapid Re-Housing Case Managers must meet with Participants a minimum of once per month.
S. Maintain responsive and timely communication, both written and verbal, with City staff. Attend
monthly meetings with City staff to review and discuss programmatic needs.
A. Adhere to the Regional Task Force on Homelessness (RTFH) CoC Community Standards which
can be found at https://www.rtfhsd.org/about-coc/standards-learning-training/.
B. Abide by the strategies set forth in City's Homelessness Action Plan and any amendments
thereto, which takes a community focused and collaborative approach to addressing the needs
of those experiencing or at-risk of homelessness within the City of Carlsbad. This plan can be
found at https://www.carlsbadca.gov/departments/housing-homeless-services/homeless-
outreach/homeless-response-pla n.
T. Comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, Section 8350
et seq.) and have a drug-free workplace by taking the following actions:
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a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations, as required by Government Code
Section 8355, subdivision (a)(1).
b. Establish a Drug-Free Awareness Program, as required by Government Code Section
8355, subdivision (a)(2) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. Contractor's policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
v. Provide, as required by Government Code Section 8355, subdivision (a}(3), that
every employee that works under this Agreement:
vi. Will receive a copy of Contractor's drug-free policy statement, and
vii. Will agree to abide by the terms of the drug-free policy as a condition of
employment.
U. Attend at least 75% of City organized case conferencing/partner collaboration meetings and
abide by privacy and participation policies as determined by City.
V. Maintain a written grievance procedure, including a formal process for Participants to provide
feedback and to resolve conflicts experienced within the program.
W. Comply with all routine monitoring and program audits as requested by City.
X. Complete accurate and thorough documentation in a timely manner. Use the Homeless
Management Information System (HMIS) to track Participants including documenting Case
Notes, Exit Locations, and GPS mapping Participant locations. Maintain data on each program
Participant and program milestones and outcomes and provide reports to City each quarter on
the 15th day of month following the end of the quarter, including quarterly and cumulative
annual data per fiscal year. All reports must be in a format to the satisfaction of City's Housing &
Homeless Services Department. Provide at minimum documentation of the following data
points within quarterly reports:
a. Number of Participants provided behavioral health services and the type of services
provided;
b. Number of landlords engaged and the number of units secured;
c. Number of Participants screened and consented to housing services;
d. Number of Participants screened and denied or declined program entry;
e. Number and percentage of total Participants placed into permanent housing;
f. Average length of time from program enrollment to permanent housing;
g. Average cost of housing support per household;
h. Number and percentage of households that increased income; and
i. Number and percentage of households that return to homelessness within a year of exit
to permanent housing.
Y. Provide City with billing invoices by the 15th of each month. The invoice template must be
approved by City and shall include accompanying documentation for funds expended, which
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shall include but not be limited to documentation of timecards, mileage, office supplies, and
rental payment receipts.
z. Operate within the budget set forth in Exhibit C.
a. If there is a possibility that any portion of the total fee payable for the Services under
the Agreement is not expended by the date of contract termination, City and Contractor
agree to mutually decide how such excess funds will be allocated in the budget. In such
case, Contractor agrees to draft an amended budget (a new Exhibit C) to re-allocate the
excess funds, which will require a contract amendment subject to approval by the city
manager or designee.
b. City and Contractor further agree to discuss and mutually determine any necessary
changes to the budget during the lifetime of the Agreement. In the event of a mutually
agreeable budget modification, Contractor agrees to draft an amended budget (a new
Exhibit C), which will require a contract amendment subject to approval by the city
manager or designee.
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EXHIBIT B
Vista
' r VISTA
Carlsbad
• \ '\ b
, .....
EXHIBITC
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BUDGET
Activity Amount
Personnel $1,560,000
Fringe Benefits $468,000
Housing Assistance $1,150,000
Operating Costs $198,240
Administrative Fees $168,812
Total $3,545,052
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Attachment B
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AGREEMENT FOR HOMELESS SHELTER SERVICES
CATHOLIC CHARITIES DIOCESE OF SAN DIEGO
AGREEMENT is made and entered into • as of the '2..£.ft--day of
~ 2024, by and between the City of Carlsbad, California, a municipal
City") and Catholic Charities Diocese of San Diego, a non-profit organization, ("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in providing
housing navigation services to people experiencing homelessness at the La Posada de Guadalupe
homeless shelter located in the City of Carlsbad.
B. Contractor has the necessary experience in providing professional services and advice
related to all of the areas set forth in recital A.
C. Contractor was included in the City's grant proposal to t he California lnteragency Council
on Homelessness for these services and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein,
City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that
are defined in attached Exhibit "A," which is incorporated by this reference in accordance with this
Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan
Southern California area, and will use reasonable diligence and best judgment while exercising its
professional skill and expertise.
3. TERM
The term of this Agreement will be effective from the date first above written to June 30, 2027. The City
Manager may amend the Agreement to extend it for six (6) additional month(s) or parts thereof.
Extensions will be based upon a satisfactory review of Cont ractor's performance, City needs, and
appropriation of funds by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not exceed
four hundred ninety-one thousand four hundred dollars ($491,400). No other compensation for the
Services will be allowed except for items covered by subsequent amendments to this Agreement. The City
reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or
Services specified in Exhibit "A."
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Incremental payments, if applicable, should be made as outlined in attached Exhibit "A."
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit
of Contractor's independent calling, and not as an employee of City. Contractor will be under control of
City only as to the result to be accomplished, but will consult with City as necessary. The persons used by
Contractor to provide services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete compensation
to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of
Contractor or its agents, employees or subcontractors. City will not be required to pay any workers'
compensation insurance or unemployment contributions on behalf of Contractor or its employees or
subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers' compensation
payment which City may be required to make on behalf of Contractor or any agent, employee, or
subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct
the indemnification amount from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City. If
Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and
omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the
subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor.
Nothing contained in this Agreement will create any contractual relationship between any subcontractor
of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind
every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement
applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved
in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to defend (with counsel approved by the City), indemnify, and hold harmless the City
and its officers, elected and appointed officials, employees and volunteers from and against all claims,
damages, losses and expenses including attorney's fees arising out of the performance of the work
described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable.
If Contractor's obligation to defend, indemnify, and/or hold harmless arises out of Contractor's
performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then,
and only to the extent required by Civil Code Section 2782.8, which is fully incorporated herein,
Contractor's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to
the negligence, recklessness, or willful misconduct of the Contractor, and, upon Contractor obtaining a
final adjudication by a court of competent jurisdiction. Contractor's liability for such claim, including the
cost to defend, shall not exceed the Contractor's proportionate percentage of fault.
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The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or
on behalf of an injured employee under the City's self-administered workers' compensation is included as
a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or
early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments,
insurance against claims for injuries to persons or damage to property which may arise out of or in
connection with performance of the services by Contractor or Contractor's agents, representatives,
employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and
authorized to do business in the State of California. The insurance carrier is required to have a current
Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of
Approved Surplus Line Insurers {LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X";
OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAie)
latest quarterly listings report.
10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits
indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations
under this Agreement. City, its officers, agents and employees make no representation that the limits of
the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect
Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense.
The full limits available to the named insured shall also be available and applicable to the City as an
additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis,
including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general
aggregate limit applies, either the general aggregate limit shall apply separately to this project/location
or the general aggregate limit shall be twice the required occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for
City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor has no
employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession
with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years
following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this
Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability which
shall provide primary coverage to the City.
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10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be
written as claims-made coverage.
10.2.3 If Contractor maintains higher limits than the minimums shown above, the City requires
and will be entitled to coverage for the higher limits maintained by Contractor. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage will be available to the City."
10.2.4 This insurance will be in force during the life of the Agreement and any extensions of it
and will not be canceled without thirty {30) days prior written notice to City sent by certified mail pursuant
to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement,
Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages,
then City will have the option to declare Contractor in breach, or may purchase replacement insurance or
pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor
is responsible for any payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor under this
Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and
certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as
may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of records and any other
documents created pursuant to this Agreement. Contractor will allow inspection of all work, data,
documents, proceedings, and activities related to the Agreement for a period of four (4) years from the
date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this
Agreement is the property of City. In the event this Agreement is terminated, all work product produced
by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered
at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's
records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor
relinquishes all claims to the copyrights in favor of City.
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15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf
of City and on behalf of Contractor under this Agreement are:
For Citv: For Contractor:
Name Chris Shilling Name Appaswamy "Vino" Pajanor
Title Homeless Services Manager Title Chief Executive Officer
Dept Housing & Homeless Services Address 3888 Paducah Drive
CITY OF CARLSBAD SAN DIEGO, CA 92117
Address 1200 Carlsbad Village Drive Phone 619-323-2842
Carlsbad, CA 92008 Email vpajanor@ccdsd.org
Phone 442-339-2284
Each party will notify the other immediately of any changes of address that would require any notice or
delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or
interests as required in the City of Carlsbad Conflict of Interest Code.
Yes D No ~
If yes, list the contact information below for all individuals required to file:
Name Email Phone Number
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which
in any manner affect those employed by Contractor, or in any way affect the performance of the Services
by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and
regulations and will be responsible for the compliance of Contractor's services with all applicable laws,
ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will
comply with those requirements, including, but not limited to, verifying the eligibility for employment of
all agents, employees, subcontractors and consultants whose services are required by this Agreement.
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18. CALIFORNIA AIR RESOURCES BOARD (CARB) ADVANCED CLEAN FLEETS REGULATIONS
Contractor's vehicles with a gross vehicle weight rating greater than 8,500 lbs. and light-duty package
delivery vehicles operated in California may be subject to the California Air Resources Board (CARB)
Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce
emissions of air pollutants. For more information, please visit t he CARB Advanced Clean Fleets webpage
at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used
to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties.
Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A
copy of such documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative receiving the letter
will reply to the letter along with a recommended method of resolution within ten (10) business days. If
the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will
be forwarded to the City Manager. The City Manager will consider t he facts and solutions recommended
by each party and may then opt to direct a solut ion to the problem. In such cases, the action of t he City
Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the
parties from seeking remedies available to them at law.
21. TERMINATION
In the event of t he Contractor's failure to prosecute, deliver, or perform the Services, City may terminate
this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City
decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City
may terminate this Agreement upon written notice to Contractor. Upon notification of termination,
Contractor has five (5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based upon the work
product delivered to City and of the percentage of work that Contractor has performed which is usable
and of worth to City in having the Agreement completed. Based upon that finding City will determine the
final payment of the Agreement.
City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor
may terminate this Agreement by tendering t hirty (30) days written notice to City. In the event of
termination of this Agreement by either party and upon request of City, Contractor will assemble the work
product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for
work performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed and
the compensation to be made.
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a
bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has
not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award
or making of t his Agreement. For breach or violation of this warranty, City w ill have the right to annul this
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Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or
otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent
fee.
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be
asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of
litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to
City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor
acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this
Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public
entity. These provisions include false claims made with deliberate ignorance of the false information or in
reckless disregard of the truth or falsity of information. If City seeks t o recover penalties pursuant to the
False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor
acknowledges that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work
or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another
jurisdiction is grounds for City to terminate this Agreement.
24. JURISDICTION AND VENUE
This Agreement shall be interpreted in accordance with the laws of the State of California. Any action at
law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for
by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of
California, and the parties waive all provisions of law providing for a change of venue in these proceedings
to any other county.
25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed t hat this Agreement will be binding upon City and Contractor and
their respective successors. Neither this Agreement nor any part of it nor any monies due or to become
due under it may be assigned by Contractor without the prior consent of City, which shall not be
unreasonably withheld.
26. THIRD PARTY RIGHTS
Nothing in this Agreement should be construed to give any rights or benefits to any party other than the
City and Contractor.
27. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms of
the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be
amended, modified, waived or discharged except in a writing signed by both parties. This Agreement
may be executed in counterparts.
28. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor
each represent and warrant that they have the legal power, right and actual authority to bind Contractor
to the terms and conditions of this Agreement.
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Executed by Contractor this flJ6 -~ day of kj ~ , 2024.
CONTRACTOR
Catholic Diocese of San Diego, a non-profit
organization
By:
(sign here)
Appaswamy "Vino" Pajanor, CEO
(print name/title)
By:
(sign here)
(print name/title)
By:
ATTEST:
LSBAD, a.municipal corporation of
California
SHERRY FREl~INGER, City Clerk
By: {L ~
Deputy City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached . .!f...g_
corporation. Agreement must be signed by one corporate officer from each of the following two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: OUuf~ f rosf
Allegra Frost, Senior Assistant City Attorney
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EXHIBIT A
SCOPE OF SERVICES
A. Provide a minimum of one (1) full-time Housing Navigator. It is strongly desired to have a staff
member who is bilingual in both English and Spanish. The Housing Navigator will provide
housing location assistance and other housing related services to people experiencing
homelessness at the La Posada de Guadalupe homeless shelter ("Participants"). The Housing
Navigator will prioritize Participants who were previously residing within the Encampment
Resolution Program area which is attached as Exhibit "B".
B. Ensure Housing Navigator receives training in all of the following areas within the first 6 months
of employment and at least once every 3 years thereafter: Cultural Competency,
Documentation/HMIS, Motivational Interviewing, Assertive Engagement, Trauma-Informed
Care, Harm Reduction, First Aid/CPR, Overdose Response, Mental Health First Aid, Mental
Health Recovery, Self-Care and Vicarious Trauma, Professional Boundaries, Coordinated Entry,
Safety, Ethics, Effective Goal Setting, and Mandated Report!ng. City shall determine the
appropriate type and number of training sessions required on a case-by-case basis, based on the
length and depth of the training course.
C. Participate in the Encampment Resolution Funding Program collaborative recruitment and hiring
effort as coordinated by the City with other contracted partners.
D. Ensure all staff members attend 100% of Encampment Resolution Funding Program
collaborative trainings as coordinated by the City.
E. Attend 100% of Enc_ampment Resolution Funding Program coordinating and case conferencing
meetings.
F. Develop and implement individualized strength-based housing plans in partnership with
Participants and link Participants to appropriate housing options.
G. Assist Participants to identify and access housing options such as: reunification with family or
friends, independent living associations, private rentals, rapid rehousing, and permanent
supportive housing resources.
H. Screen Participants using the Coordinated Entry Common Assessment Tool as appropriate.
Provide ongoing follow-up and Homeless Management Information System (HMIS) updates to
maintain Participants on the Coordinated Entry Community Queue.
I. Notify City of current and upcoming bed vacancies and provide priority bed access to City and
other Encampment Resolution Program grant partners. Set aside 3 beds for the Encampment
Resolution Program over the 3-year grant period.
J. Maintain responsive and timely communication, both written and verbal, with City staff. Attend
monthly meetings with City staff to review and discuss programmatic needs.
A. Adhere to the Regional Task Force on Homelessness (RTFH) Coe Community Standards which
ca n be found at https://www.rtfhsd.org/about-coc/standards-learning-training/.
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B. Abide by the strategies set forth in City's Homelessness-Action Plan and any amendments
thereto, which takes a community focused and collaborative approach to addressing t he needs
of those experiencing or at-risk of homelessness within t he City of Carlsbad. This plan can be
found at https://www.carlsbadca.gov/departments/housing-homeless-services/homeless-
outreach/homeless-response-plan.
K. Comply with the requirements of the Drug-Free Workplace Act of 1990 {Gov. Code, Section 8350
et seq.) and have a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled subs~ance is prohibited and specifying
actions to be taken against employees for violations, as required by Government Code
Section 8355, subdivision {a)(l).
b. Establish a Drug-Free Awareness Program, as required by Government Code Sect ion
8355, subdivision {a){2) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. Contractor's policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
v. Provide, as required by Govern ment Code Section 8355, subdivision {a)(3), that
every employee that works under this Agreement:
vi. Will receive a copy of Contractor's drug-free policy statement, and
vii. Will agree to abide by the terms of the drug-free policy as a condition of
employment.
L. Attend at least 75% of City organized case conferencing/partner collaboration meetings and
abide by privacy and participat ion policies as determined by City.
M. Maintain a written grievance procedure, including a formal process for Participants to provide
feedback and to resolve conflicts experienced within the program.
N. Comply with all routine monitoring and program audits as requested by City.
0. Complete accurate and thorough documentation in a timely manner. Use the Homeless
Management Information System {HMIS) to track Participants including documenting Case
Notes and Exit Locations. Maintain data on each program Participant and program milestones
and outcomes and provide reports to City each quarter on the 15th day of month following the
end of the quarter, including quarterly and cumulative annual data per fiscal year. All reports
must be in a format to the satisfaction of City's Housing & Homeless Services Department.
Provide at minimum documentation of the following data points within quarterly reports:
a. Number of unduplicated Participants assisted
b. Number of Participants placed in a higher level of care with HMIS ID
c. Number of Participants placed in permanent housing with HMIS ID
d. Participant length of stays
e. Participant destination at exit
f. Demographic data on Participants
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P. Provide City with billing invoices by the 15th of each month. The invoice template must be
approved by City and shall include accompanying documentation for funds expended, which
shall include but not be limited to documentation of timecards and office supplies.
Q. Operate within the budget set forth in Exhibit C.
a. If there is a possibility that any portion of the total fee payable f~r the Services under
the Agreement is not expended by the date of contract termination, City a~d Contractor
agree to mutually decide how such excess funds will be allocated in the budget. In such
case, Contractor agrees to draft an amended budget (a new Exhibit C) to re-allocate the
excess funds, which will require a contract amendment subject to approval by the city
manager or designee.
b. City and Contractor further agree to discuss and mutually determine any necessary
changes to the budget during the lifetime of the Agreement. In the event of a mutually
agreeable budget modification, Contractor-~grees to draft an amended budget (a new
Exhibit C), which will require a contract amendment subject to approval by the city
manager or designee.
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EXHIBIT B
Soc.llSQ<>!t
Carlsbad
Page 12
,.
S.
Vista
~S.TA
/-',. _L7 ( rr---
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Activity
Personnel
Fringe Benefits
Meals and Supplies
Operat ing Costs
Administrative Fees
Total
EXHIBIT C
BUDGET
Page 13
Amount
$210,000
$63,000
$150,000
$45,000
$23,400
$491,400
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AGREEMENT FOR HOMELESS M EDICAL SERVICES
WHOLE PERSON CARE CLINIC
THIS A9REEMENT is made and entered into as of the Q,.?;~ day of
1,q:~,t: , 2024, by and between the City of Carlsbad, California, a municipal
corporation("City") and Whole Person Care Clinic, a non-profit organization, ("Contractor").
RECITALS
A. City requires the professional services of a consultant that is experienced in providing
medical services to people experiencing homelessness.
B. Contractor has the necessary experience in providing professional services and advice
related to all of the areas set forth in recital A.
C. Contractor was included in the City1s grant proposal to the California lnteragency Council
on Homelessness for these services and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein,
City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services {the "Services") that
are defined in attached Exhibit "A," which is incorporated by this reference in accordance with this
Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan
Southern California area, and will use reasonable diligence and best judgment while exercising its
professional skill and expertise.
3. TERM
The term of this Agreement will be effective from the date first above written to June 30, 2027. The City
Manager may amend the Agreement to extend it for six (6) additional month{s) or parts thereof.
Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and
appropriation of funds by the City Council. The parties will prepare a written amendment indicating the
effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not exceed
eight hundred thirteen thousand seven hundred fifty dollars ($813,750). No other compensation for the
Services will be allowed except for items covered by subsequent amendments to this Agreement. The City
reserves the right to withhold a ten percent {10%) retention until City has accepted the work and/or
Services specified in Exhibit "A."
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A."
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit
of Contractor's independent calling, and not as an employee of City. Contractor will be under control of
City only as to the result to be accomplished, but will consult with City as necessary. The persons used by
Contractor to provide services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete compensation
to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of
Contractor or its agents, employees or subcontractors. City will not be required to pay any workers'
compensation insurance or unemployment contributions on behalf of Contractor or its employees or
subcontractors. Contractor agrees to indemnify City within thirty {30) days for any tax, retirement
contribution, social security, overtime paym_ent, unemployment payment or workers' compensation
payment which City may be required to make on behalf of Contractor or any agent, employee, or
subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct
the indemnification amount from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City. If
Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and
omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the
subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor.
Nothing contained in this Agreement will create any contractual relationship between any subcontractor
of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind
every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement
applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved
in writing by City.
8. 0TH ER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to defend (with counsel approved by the City), indemnify, and hold harmless the City
and its officers, elected and appointed officials, employees and volunteers from and against all claims,
damages, losses and expenses including attorneys fees arising out of the performance of the work
described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable.
If Contractor's obligation to defend, indemnify, and/or hold harmless arises out of Contractor's
performance as a "design professional" {as that term is defined under Civil Code section 2782.8), then,
and only to the extent required by Civil Code Section 2782.8, which is fully incorporated herein,
Contractor's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to
the negligence, recklessness, or willful misconduct of the Contractor, and, upon Contractor obtaining a
final adjudication by a court of competent jurisdiction. Contractor's liability for such claim, including the
cost to defend, shall not exceed the Contractor's proportionate percentage of fault.
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The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or
on behalf of an injured employee under the City's self-administered workers' compensation is included as
a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or
early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments,
insurance against claims for injuries to persons or damage to property which may arise out of or in
connection with performance of the services by Contractor or Contractor's agents, representatives,
employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and
authorized to do business in the State of California. The insurance carrier is required to have a current
Best's Key Rating of not less than "A-:VII"; OR with a surp·lus line insurer on the State of California's List of
Approved Surplus Line Insurers {LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X";
OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC)
latest quarterly listings report.
10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits
indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations
under this Agreement. City, its officers, agents and employees make no representation that the limits of
the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect
Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense.
The full limits available to the named insured shall also be available and applicable to the City as an
additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis,
including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general
aggregate limit applies, either the general aggregate limit shall apply separately to this project/location
or the general aggregate limit shall be twice the required occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for
City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor has no
employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession
with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years
following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this
Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be· named as an additional insured on Commercial General Liability which
shall provide primary coverage to the City.
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10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be
written as claims-made coverage.
10.2.3 If Contractor maintains higher limits than the minimums shown above, the City requires
and will be entitled to coverage for the higher limits maintained by Contractor. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage will be available to the City."
10.-2.4 This insurance will be in force during the life of the Agreement and any extensions of it
and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant
to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement,
Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages,
then City will have the option to declare Contractor in breach, or may purchase replacement insurance or
pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor
is responsible for any payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor under this
Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and
certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as
may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of records and any other
documents created pursuant to this Agreement. Contractor will allow inspection of all work, data,
documents, proceedings, and activities related to the Agreement for a period of four (4) years from the
date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this
Agreement is the property of City. In the event this Agreement is terminated, all work product produced
by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered
at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's
reco rds.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor
relinquishes all claims to the copyrights in favor of City.
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15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf
of City and on behalf of Contractor under this Agreement are:
For Cit~: For Contractor:
Name Chris Shilling Name Mary L. Baker
Title Homeless Services Manager Title Executive Director
Dept Housing & Homeless Services Address 120 N. Ash Street
CITY OF CARLSBAD ESCONDIDO, CA 92027
Address 1200 Carlsbad Village Drive Phone 760-385-3739
Carlsbad, CA 92008 Email mbaker@socalcc.org
Phone 442-339-2284
Each party will notify the other immediately of any changes of address that would require any notice or
delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or
interests as required in the City of Carlsbad Conflict of Interest Code.
Yes □ No IZI
If yes, list the contact information below for all individuals required to file:
Name Email Phone Number
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which
in any manner affect those employed by Contractor, or in any way affect the performance of the Services
by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and
regulations and will be responsible for the compliance of Contractor's services with all applicable laws,
ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will
comply with those requirements, including, but not limited to, verifying the eligibility for employment of
all agents, employees, subcontractors and consultants whose services are required by this Agreement.
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18. CALIFORNIA AIR RESOURCES BOARD (CARB) ADVANCED CLEAN FLEETS REGULATIONS
Contractor's vehicles with a gross vehicle weight rating greater than 8,500 lbs. and light-duty package
delivery vehicles operated in California may be subject to the California Air Resources Board (CARB)
Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce
emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage
at https://ww2 .a rb.ca .gov/ our-work/ programs/ advanced-clean-fleets.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used
to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties.
Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A
copy of such documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to bot h parties. The representative receiving the letter
will reply to the letter along with a recommended method of resolution within ten (10) business days. If
the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will
be forwarded to the City Manager. The City Manager will consider t he facts and solutions recommended
by each party and may then opt to direct a solution to the problem . In such cases, the action of the City
Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the
parties from seeking remedies available to them at law.
21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate
this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City
decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City
may terminate this Agreement upon written notice to Contractor. Upon notification of termination,
Contractor has five (5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based upon the work
product delivered to City and of the percentage of work that Contractor has performed which is usable
and of worth to City in having the Agreement completed. Based upon that finding City will determine the
fin a I payment of the Agreement.
City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor
may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of
termination of this Agreement by either party and upon request of City, Contractor will assemble the work
product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for
work performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed and
the compensation to be made.
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants t hat Contractor has not employed or retained any company or person, other than a
bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has
not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award
or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this
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Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or
otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent
fee.
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be
asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of
litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to
City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor
acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this
Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public
entity. These provisions include false claims made with deliberate ignorance of the false information or in
reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the
False Claims Act, it is entitled to recover its litigation costs, including -attorney's fees. Contractor
acknowledges that the filing of a false claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work
or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another
jurisdiction is grounds for City to terminate this Agreement.
24. JURISDICTION AND VENUE
This Agreement shall be interpreted in accordance with the laws of the State of California. Any action at
law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for
by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of
California, and the parties waive all provisions of law providing for a change of venue in these proceedings
to any other county.
25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and
their respective successors. Neither this Agreement nor any part of it nor any monies due or to become
due under it may be assigned by Contractor without the prior consent of City, which shall not be
unreasonably withheld.
26. THIRD PARTY RIGHTS
Nothing in this Agreement should be construed to give any rights or benefits to any party other than the
City and Contractor.
27. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms of
the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be
amended, modified, waived or discharged except in a writing signed by both parties. This Agreement
may be executed in counterparts.
28. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor
each represent and warrant that they have the legal power, right and actual authority to bind Contractor
to the terms and conditions of this Agreement.
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n <::-\\,... f\ .L Executed by Contractor this._J/_O ___ day of __ ru,,""" . .>.....::::....:0....1-,Ml.Nc..c.:$_,_ \ __ __,, 2024.
CONTRACTOR
Whole Person Care Clinic, a non-profit
organization
By:
(sign here)
Mary L. Baker, Executive Director
(print name/title)
By:
(sign here)
Karen Pohl, Secretary
(print name/title)
By:
ATTEST:
LSBAD, a municipal corporation of
California
SHERRY FREISINGER, City Clerk
By uL
Deputy City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached. ~
corporation. Agreement must be signed by one corporate officer from each of the following two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: 4Uuf"'-f rosf
Allegra Frost, Senior Assistant City Attorney
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EXHIBIT A
SCOPE OF SERVICES
A. Provide medical services to homeless residents ("Participants") who are living within the
Encampment Resolution Program area (attached as Exhibit "B") at a minimum of 3 days per
week, 8 hours per day, providing direct medical services through the term of this agreement
expiring on June 30, 2027. This date is subject to extension in the event ~hat funds have not
been expended or grant terms have not been fulfilled by t his date.
B. Medical services may include but are not limited to; wound care, general diagnostics, blood
pressure monitoring, disease diagnosis, hypertensive diagnostics, diabetic treatment, lab
testing, referrals to specialists, mental health support, substance abuse treatment,
prescriptions, referrals to higher levels of care and other medical interventions as necessary and
appropriate.
C. Ensure medical service providers possess appropriate and current credentials for the level of
care being provided and be supervised by licensed medical providers as legally required.
D. Procure and maintain a medical van, as approved by the City, to provide mobile medical services
in the Encampment Resolution Program area.
E. Ensure all staff members attend 100% of Encampment Resolution Funding Program
collaborative trainings as coordinated by the City.
F. Attend 100% of Encampment Resolution Funding Program coordinating and case conferencing
meetings.
G. Maintain responsive and timely communication, both written and verbal, with City staff. Attend
monthly meetings with City staff to review and discuss programmatic needs.
H. Adhere to the Regional Task Force on Homelessness (RTFH) Coe Community Standards which
can be found at https://www.rtfhsd.org/about-coc/standards-learning-training/.
I. Abide by the strategies set forth in City's Homelessness Action Plan and any amendments
thereto, which takes a community focused and collaborative approach to addressing the needs
of those experiencing or at-risk of homelessness within the City of Carlsbad. This plan can be
found at https://www.carlsbadca.gov/departments/housing-homeless-services/homeless-
outreach/homeless-response-plan.
J. Contractor shall maintain compliance with the Health Insurance Portability and Accountability
Act of 1996 (HIPAA), the CA Confidentiality of Medical Information Act and all other applicable
laws and regulations.
K. Comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, Section 8350
et seq.) and have or provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensat ion, possession, or use of a controlled substance is prohibited and specifying
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actions to be taken against employees for violations, as required by Government Code
Section 8355, subdivision (a)(l}.
b. Establish a Drug-Free Awareness Program, as required by Government Code Section
8355, subdivision (a}(2) to inform employees about all of the following:
i. The dangers of drug abuse in the workplace;
ii. Contractor's policy of maintaining a drug-free workplace;
iii. Any available counseling, rehabilitation, and employee assistance program; and
iv. Penalties that may be imposed upon employees for drug abuse violations.
v. Provide, as required by Government Code Section 8355, subdivision (a)(3), that
every employee that works under this Agreement:
vi. Will receive a copy of Contractor's drug-free policy statement, and
vii. Will agree to abide by the terms of the drug-free policy as a condition of
employment.
L. Attend at least 75% of City organized case conferencing/partner collaboration meetings and
abide by privacy and participation policies as determined by City.
M. Maintain a written grievance procedure, including a formal process for Participants to provide
feedback and to resolve conflicts experienced within the program.
N. Comply with all routine monitoring and program audits as requested by City.
0. Meet monthly with the City contract managers.
P. Complete accurate and thorough documentation in a timely manner. Maintain data on each
program Participant and program milestones and outcomes and provide reports to City each
quarter on the 15th day of month following the end of the quarter, including quarterly and
cumulative annual data per fiscal year. All reports must be in a format to the satisfaction of
City's Housing & Homeless Services Department. Provide at minimum documentation of the
following data points within quarterly reports:
a. Number of days and hours in the field each quarter
b. Number of unduplicated Participants and households assisted;
c. Number of medical contacts (touchpoints);
d. Number and types of medical interventions and services performed;
e. Demographic data on Participants;
Q. Provide City with billing invoices by the 15th of each month. The invoice template must be
approved by City and shall include accompanying documentation for funds expended, which
shall include but not be limited to documentation of timecards and supplies.
R. Operate within the budget set forth in Exhibit C.
a. If there is a possibility that any portion of the total fee payable for the Services under
the Agreement is not expended by the date of contract termination, City and Contractor
agree to mutually decide how such excess funds will be allocated in the budget. In such
case, Contractor agrees to draft an amended budget (a new Exhibit C) to re-allocate the
City Attorney Approved Version 5/22/2024
Page 10
August 27, 2024 Item #4 Page 60 of 65
Docusign Envelope ID: 61047O37-444A-4321-B55E-BA41DC9E40DF
excess funds, which will require a contract amendment subject to approval by the city
manager or designee.
b. City and Contractor further agree to discuss and mutually determine any necessary
changes to the budget during the lifetime of the Agreement. In the event of a mutually
agreeable budget modification, Contractor agrees to draft an amended budget (a new
Exhibit C), which will require a contract amendment subject to approval by the city
manager or designee.
City Attorney Approved Version 5/22/2024
Page 11
August 27, 2024 Item #4 Page 61 of 65
August 27, 2024 Item #4 Page 62 of 65
Docusign Envelope ID: 61047D37-444A-4321-B55E-BA41DC9E40DF
Activity
Personnel
Fringe Benefits
Transportation (Vehicle Purchase)
Operating Costs
Administrative Fees
Total
EXHIBITC
BUDGET
Page 13
Amount
$450,000
$135,000
$100,000
$90,000
$38,750
$813,750
City Attorney Approved Version 5/22/2024
Housing & Homeless Services
Homeless Services
1200 Carlsbad Village Drive Carlsbad, CA 92008 442-339-2810 t
Memorandum
August 19, 2024
To:Roxanne Muhlmeister, Assistant Finance Director/Purchasing Officer
From:Chris Shilling, Homeless Services Manager
Re:Request for Exemption to Bidding for Professional Services Agreement with
Community Resource Center, Whole Person Care Clinic and Catholic Charities
Diocese of San Diego for the Encampment Resolution Funding Program Grant
The purpose of this memorandum is to request authorization for an exemption to the bidding
process per Carlsbad Municipal Code - Purchasing Code, Section 3.28.110 (N). This code provides
a bidding exemption for situations where solicitations of bids or proposals for good, services
and/or professional services would be, in the discretion of the awarding authority, impractical,
unavailing, impossible, or not in the best interests of the city.
In October 2022, the City Council approved a new strategic plan and reaffirmed its commitment
to reducing homelessness and its impacts on the community, while recognizing the complexity
of this regional, statewide and national crisis. On Feb. 7, 2023, the City Council adopted a
Homelessness Action Plan to update the city’s goal to reduce homelessness and its effects on the
local community. The plan outlines programs and initiatives that the city plans to carry out over
the next five years.
The State of California, through the California Interagency Council on Homelessness (Cal ICH),
created an Encampment Resolution Funding Program grant in 2021 to assist local jurisdictions in
ensuring the wellness and safety of people experiencing homelessness in encampments by
providing services and supports that address their immediate physical and mental wellness and
result in meaningful paths to safe and stable housing. The program supports cross-systems
collaboration and service strategies to help people experiencing homelessness transition out of
encampments and into housing. The City of Carlsbad submitted a joint application for funding
with the City of Oceanside as the lead applicant in January 2024. Notice was received in April
2024 that the state awarded the project $11,398,466.52 in grant funds. Carlsbad’s portion of
these funds is outlined in a Memorandum of Agreement (MOA) with the City of Oceanside and
totals $5,336,578.28, which includes $486,376.28 in funding for Housing & Homeless Services
Department staff salaries and benefits and service delivery coordination and grant
administrations costs.
Performance under the grant must begin no later than 30 days after the grant agreement with
Cal ICHis fully executed, or on the express date set by Cal ICH and the cityafter all approvals have
been obtained and the grant agreement is fully executed. If the city fails to commence work by
Attachment D
Aug. 27, 2024 Item #4 Page 63 of 65
{'city of
Carlsbad
Roxanne Muhlmeister
August 19, 2024
Page 2
the agreed upon time, Cal ICH reserves the right to terminate the agreement. In order to
commence work at the agreed upon time, the city does not have enough time to advertise
request for proposals and conduct a best value evaluation for these services.
Community Resource Center, Whole Person Care Clinic and Catholic Charities Diocese of San
Diego are the subgrantees that were pre-identified by the city in the grant application. These
local service providers were identified due to their active and ongoing partnerships with the city
and their current work in addressing the needs of people experiencing homelessness in Carlsbad.
It is in the best interest of the city to enter into professional service agreements with these
subgrantees to meet the scope of services outlined in the grant application and continue to serve
the Carlsbad homeless community without any interruption.
The Housing & Homeless Services Department has previously conducted Request for Proposals
for different types of homeless services activities with very limited results due to the limited
amount of homeless service providers in the region. It is unlikely that new requests for proposals
will result in additional bidders. The city currently has agreements in place with Community
Resource Center, Whole Person Care Clinic and Catholic Charities Diocese of San Diego for
services that are addressing the needs of people experiencing homelessness. Catholic Charities
Diocese of San Diego also owns and operates the La Posada de Guadalupe homeless shelter,
which is the only homeless shelter in Carlsbad. Whole Person Care Clinic is the only medical
services organization providing free medical care for people experiencing homelessness in
Carlsbad.
New professional services agreements with Community Resource Center, Whole Person Care
Clinic and Catholic Charities Diocese of San Diego will allow the city to move forward with the
services identified in the grant application and the MOA with the City of Oceanside and secure
the Encampment Resolution Funding Program grant with the state. The city would risk losing
the grant funds if the project was to go through a formal Request for Proposal process.
Providing an exemption allowing the city to enter into agreements with the identified local
service providers would ensure the city secures the grant funds.
Subgrantee Activity Contract Amount
Catholic Charities Shelter Services $491,400.00
Community Resource Center Housing Assistance Services $3,545,052.00
Whole Person Care Clinic Medical Services $813,750.00
Housing & Homeless Services Department staff will be presenting the Encampment Resolution
Funding Program to the City Council on August 27, 2024, with a recommendation to authorize
execution of a memorandum of agreement with the City of Oceanside and related professional
service agreements with Community Resource Center, Whole Person Care Clinic and Catholic
Charities Diocese of San Diego to provide services that address the needs of people
Aug. 27, 2024 Item #4 Page 64 of 65
Roxanne Muhlmeister
August 19, 2024
Page 3
experiencing homelessness. The city’s agreements with the subgrantees will be effective until
June 30, 2027.
Approval for Exemption to Bidding
________________________________________ ________________
Roxanne Muhlmeister,Date
Assistant Finance Director/Purchasing Officer
CC: Shea Sainz, Senior Contract Administrator
Mandy Mills, Housing & Homeless Services Director
8/19/2024
Aug. 27, 2024 Item #4 Page 65 of 65
Ta mmy Cloud-McMinn
From:
Sent:
To:
Council Internet Email
Tuesday, August 27, 2024 2:31 PM
City Clerk
Subject: FW: Upcoming 5 P.M. Carlsbad City Council Meeting to Address Homelessness
• All Receive -Agenda Item #....2if L{
From: Jason Szymanski <jcs1279@gmail.com>
Sent: Tuesday, August 27, 2024 1:41 PM
For the Information of the:
CITY COUNCIL
Date3;J.~¥CA ~ r:c ✓
CM _ACM _ DCM (3)_
To: businessnews@sdbj.com; local@sduniontribune.com; news@foxSsandiego.com; team10@kgtv.com;
news@kpbs.org; stories@coastnewsgroup.com
Cc: council@oceansideca.org; rkeim@oceansideca .org; OPDHOT@oceansideca.org; citymanager@oceansideca.org;
Keith Blackburn <keith.blackburn@carlsbadca.gov>; Council Internet Email <council@carlsbadca.gov>;
ESanchez@oceansideca.org; codeenforcement <codeenforcement@carlsbadca.gov>; Mandy Mills
<mandy.mills@carlsbadca.gov>; Chris Shilling <chris.shilling@carlsbadca.gov>; City Attorney <attorney@carlsbadca.gov>
Subject: Upcoming 5 P.M. Ca rlsbad City Council Meeting to Address Homelessness
Dear Press,
I'm reaching out to inform you about an important upcoming City Council meeting that will focus on two
critical agenda topics related to homelessness and the concerns raised by our community. These
concerns include increased crime, encampments and litter, drug activity in playgrounds and public
spaces, human trafficking, and other issues associated with homeless transients.
The growing number of homeless individuals and the rise in community complaints have led the cities of
Carlsbad and Oceanside to secure $11 million in state funds to address these challenges. However, the
grant comes with limitations that may restrict the City's ability to ban outdoor or vehicle sleeping, as
enforcement could lead to criminal or civil citations-a stipulation potentially not allowed under the
grant's guidelines. While the primary aim of the grant is to provide housing and transitional services, it's
unclear if the funds can be used for regular encampment cleanups.
Studies show that 60-90% of homeless individuals decline outreach services, opting instead for a
transient lifestyle that supports their drug habits, leading to increased criminal activities and creating
unsafe public environments, especially for children. For example, over 40 homeless individuals were
recently found camping behind a KinderCare near Highway 78 and College Boulevard. Additionally, the
City of Carlsbad has permitted the Cole Library to function as a homeless service center, where
transients can access facilities, charge cell phones, and sleep in the parking lot-spaces originally
intended for families and children.
Imagine taking your child to the library only to find someone visibly struggling with addiction nearby, their
backpack filled with drugs. Or bringing your child to a playground where several individuals, clearly high
on fentanyl, are loitering. This is the current reality at Carlsbad's Cole Library and Tyson Park in
Oceanside, and I urge you to see it for yourself. This situation underscores the need for stricter
enforcement and a city-wide ban on camping and loitering in public spaces.
1
Despite numerous encampment complaints, the City's response to cleanups and enforcement has been
slow, largely due to an under-resourced Police department and encampment cleanup crews.
I'm concerned that the $11 million grant may be disproportionately allocated toward a "housing first"
approach, benefiting only a small number of individuals while failing to address the broader issues of
loitering, littering, and the safety risks to our community. These funds should be used not only for
transitional support but also for additional resources, including city cleanup crews, police enforcement,
and reunification efforts, such as paid travel to return individuals to their home states.
Moreover, a strict city-wide ban on camping and loitering in public spaces, combined with
comprehensive transitional services, is crucial for achieving a lasting solution to this problem.
Best regards ,
Jason
https://www.carlsbadca.gov/city-hall/meetings-agendas/-folder-1006
CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content i
2
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Hi there,
Tyler Collins <tylercollins116@gmail.com>
Tuesday, August 27, 2024 5:19 PM
City Clerk
Comment on Agenda Items 3 & 4 for Carlsbad City Council Meeting 8/27 /24
I am remotely attending today's council meeting due to being out of town for my wife's friend's wedding.
It is my understanding that remote comments are no longer allowed. In lieu of that, I would like to please
submit the following comments to the official record. These comments are made by me, Tyler Collins,
and pertain to Agenda Items 3 & 4 of the 5:00PM Carlsbad City Council Meeting on 8/27/24.
Agenda Item #3 Comment
"Greg Day and I have been talking about this matter for months. We believe Carlsbad should immediately
begin implementing Chapter 8.36 of the municipal code, and getting the message out that Carlsbad is
not an open ground for homeless encampments."
Agenda Item #4 Comment
"My concern with this program is that it will be State money which is usually tied to Housing First
Initiatives and lots of other strings. Will we have full discretion over the use of this money? Given the
continued failure of the State to effectively address homelessness, how is money controlled by
Sacramento going to help us? Greg Day and I agree that Carlsbad should demand full discretion over
how the money is spent."
Best,
Tyler Collins
CAUTION: Do not open attachments or click on links unless ou recognize the sender and know the content i
safe.
1
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Hello,
Jason Szymanski <jcs1279@gmail.com>
Tuesday, August 27, 2024 12:51 AM
City Clerk
Agenda Item: 4
All Receive -Agenda Item # !}_
For the Information of the:
_f_lT'f C,OUNCIL
Dat~CA v cc .::::
CM ~ ACM .-OCM (3) ~
I have two questions concerning the agreement between the City of Oceanside and the State
Encampment Resolution Funding Program Grant:
1. Addressing Individuals Refusing Outreach Services:
How does the City plan to manage individuals who decline outreach services yet continue to establish
encampments and loiter in public spaces?
2. Funding for Continuous Removal Efforts:
Will the grant cover the ongoing removal of encampments for individuals who refuse services? If not,
what steps will the City take to handle the removal of such encampments?
Thank you.
Best regards,
Jason C. Szymanski
Carlsbad Resident
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safe.
1
August 27, 2024
Mandy Mills, Director
Housing & Homeless Services
Chris Shilling, Homeless Services Manager
Housing & Homeless ServicesENCAMPMENT RESOLUTION FUNDING GRANT AWARD (ERF-3-R)
Encampment Resolution Funding Grant Award
2
Background
•Applied with the City of Oceanside
•Awarded a total of $11.4 million
•1 of 20 awards. Only award in San Diego
County
•Helps people exit encampments to shelter
and housing
•City Council approval for actions to sign
MOA and implement awarded activities
Background
Carries out initiatives in the Homelessness Action Plan
Encampment Resolution Funding Grant Award
3
4
Priority Areas
•Focuses on State Route 78 and the Buena Vista Creek
Encampment Resolution Funding Grant Award
Grant Model
•By-Name List
•Multi-disciplinary teams
•Outreach Social Worker
•Peer Support
•Substance Abuse Coordinator
•Mental Health Clinician
•Housing Navigator
•Street Medicine
Encampment Resolution Funding Grant Award
5
Grant Model
•Interim Housing
•La Posada Shelter
•Oceanside Navigation Center
•Oceanside Bridge Housing
•Oceanside Safe Parking Program
•Motel Vouchers
•Other Programs
Encampment Resolution Funding Grant Award
6
Grant Model
•Permanent Housing
•Family Reunification
•Housing Choice Vouchers
•Rapid Re-housing
•Coordinated Entry
•Other Programs
Encampment Resolution Funding Grant Award
7
Oceanside’s Role
•Oversee contract with the state
•Complete state reporting
•Coordinate By-Name List
•Administer the outreach/substance abuse
contract with Interfaith Community
Services
Encampment Resolution Funding Grant Award
8
Carlsbad Grant Programs
Encampment Resolution Funding Grant Award
9
Agency Role 3-Year Amount
City of Carlsbad Coordinate all grant activities and
manage the subcontracts
$486,376
Community Resource
Center
Provide mental health support, housing
coordination, rapid re-housing and
housing stability assistance
$3,545,052
Whole Person Care Clinic Provide street-based medicine and
healthcare coordination
$813,750
Catholic Charities Provide shelter at La Posada de
Guadalupe
$491,400
Total $5,336,578
Use of Grant Funds
•Serve 350 people over 3 years
•Provide wrap around supportive services
with pathways to permanent housing
•Grant funds cannot be used for costs
related to law enforcement or public
works
Encampment Resolution Funding Grant Award
10
Grant Impact
•Increases city’s ability to move people
from encampments to housing
•Helps target problematic areas of the city
•Increases regional collaboration
•No cost to the General Fund
•Provides $486,000 over three years for
Carlsbad Housing & Homeless Services
staff and administrative costs
Encampment Resolution Funding Grant Award
11
Oceanside Approval
•Oceanside accepted grant and approved
MOA on Aug. 21, 2024
•Thank you to Oceanside Housing &
Neighborhood Services Staff for their
partnership
Encampment Resolution Funding Grant Award
12
Recommended Action
•Authorizing City Manager to execute a
memorandum of agreement with the City of
Oceanside and authorizing the City Manager to
appropriate $5,336,579 to the State Grant
Special Revenue Fund’s fiscal year 2024-25
operating budget.
•Authorize professional services agreements to
provide services to assist individuals and
households experiencing homelessness and
approve procurement exemption.
Encampment Resolution Funding Grant Award
13
Questions?
Encampment Resolution Funding Grant Award
14