HomeMy WebLinkAbout2024-09-10; City Council; ; Approval of Plans, Specifications and Contract Documents and Authorization to Advertise for Bids for the Cannon Lift Station Improvements ProjectCA Review GH
Meeting Date: Sept. 10, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contacts: Dave Padilla, Assistant Utilities Director
dave.padilla@carlsbadca.gov, 442-339-2356
Neil Irani, Utilities Associate Engineer
neil.irani@carlsbadca.gov, 442-339-2305
Subject: Approval of Plans, Specifications and Contract Documents and
Authorization to Advertise for Bids for the Cannon Lift Station
Improvements Project
District: 2
Recommended Action
Adopt a resolution approving the plans, specifications and contract documents and authorizing
the City Clerk to advertise for bids for the Cannon Lift Station Improvements Project.
Executive Summary
The city operates 12 sewer lift stations that pump wastewater flow uphill to higher elevations in
the sewer collection system. These stations use flow meters to measure sewer flow and to
monitor lift station operation. The flow meter at the Cannon Lift Station, located at 2197
Cannon Road, as shown in Exhibit 3, is at the end of its service life and requires replacement.
The estimated construction cost including contingency, construction management and
inspection, public outreach, and engineering and administration is $983,500. The City Council’s
approval of these plans, specifications and contract documents is required under Carlsbad
Municipal Code Section 3.28.080(E) because the expected value of the work exceeds $200,000.
Staff recommend that the City Council approve the project plans, specifications and contract
documents and authorize the City Clerk to advertise and receive construction bids for the
project.
Explanation & Analysis
The scope of the Cannon Lift Station Improvements Project, Capital Improvement Program
Project No. 5552 is to:
•Replace the existing flow meter, add an isolation valve and construct a larger vault
•Install new power and signal cabling to the flow meter vault
•Replace existing isolation valves and check valves
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Staff recommend that the City Council approve the plans, specifications and contract
documents and authorize the City Clerk to advertise for construction bids for the project.
Fiscal Analysis
Capital Improvement Program Project No. 5552 is funded by the city’s sewer replacement fund.
Sufficient funds are available to complete the project. Available funding and estimated
construction costs to complete the project are presented in the table below:
Cannon Lift Station Improvements Project
Capital Improvement Program Project No. 5552
Total appropriation to date $1,115,000
Total expenditures/encumbrances to date -$7,747
Total available balance $1,107,253
Construction contract (engineer’s estimate) -$690,000
Construction contingency (estimated) -$103,500
Construction management, inspection and testing, public outreach,
engineering and administration (estimated)
-$190,000
Total estimated construction costs -$983,500
Remaining balance $123,753
Next Steps
With the City Council’s approval, the City Clerk will advertise a request for bids for the project.
Staff will then evaluate the bids received and identify the lowest responsive and responsible
bidder. Staff will return to the City Council with a recommendation to award a construction
contract to the identified lowest responsible and responsive bidder, which is expected to be in
fall 2024.
Environmental Evaluation
The City Planner, through the process outlined in Carlsbad Municipal Code Section 19.04.060,
has determined that this project is exempt pursuant to California Code of Regulations Section
15302(c), Replacement or Reconstruction, which applies to the replacement or reconstruction
of existing utility systems and/or facilities involving negligible or no expansion of capacity.
Exhibits
1.City Council resolution
2.Plans, specifications and contract documents (on file in the Office of the City Clerk)
3.Location map
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Exhibit 1
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Exhibit 2
Plans, specifications and contract documents
(on file in the Office of the City Clerk)
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LOCATION MAP
PROJECT NAME
CANNON LIFT STATION
PROJECT
CIP PROJECT NO. 5552
EXHIBIT
3NUMBER
PROJECT
SITE
IMPROVEMENTS PROJECT
Exhibit 3
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