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HomeMy WebLinkAbout2024-09-10; City Council; ; Monroe Street Pool Renovation and Replacement Project Plans, Specifications and Contract Documents, Appropriation of Construction Funding, and Authorization to AdvertiseCA Review GH Meeting Date: Sept. 10, 2024 To: Mayor and City Council From: Scott Chadwick, City Manager Staff Contact: Steven Stewart, Municipal Projects Manager steven.stewart@carlsbadca.gov, 442-339-2938 Kyle Lancaster, Parks & Recreation Director kyle.lancaster@carlsbadca.gov, 442-339-2941 Subject: Monroe Street Pool Renovation and Replacement Project Plans, Specifications and Contract Documents, Appropriation of Construction Funding, and Authorization to Advertise the Project for Construction Bids District: 1 Recommended Actions Adopt a resolution approving the Monroe Street Pool Renovation and Replacement Project’s plans, specifications and contract documents, appropriating $18,158,361 in construction funding, and authorizing the City Clerk to advertise the project for construction bids. Executive Summary Monroe Street Pool, located next to Carlsbad High School in northern Carlsbad, was built in 1982 and now requires significant repairs and upgrades to remain operational and compliant with health and safety and building codes. City staff developed three options, ranging from the bare minimum to keep the pool operational and compliant to an option that would increase the pool complex’s capacity, use and lifespan. Based on community input, the City Council voted in 2021 to pursue the latter option. Because certain projects over $1 million require voter approval, the City Council put a measure on the ballot for the Monroe Street Pool Renovation and Replacement Project in November 2022, which was approved. Since that time, staff have completed all the work needed to get the project ready to be put out for construction bids, including obtaining a detailed cost estimate. To date, the City Council has approved $4.8 million for the project. An additional $18.16 million is needed for construction, which is expected to take about a year and a half once the work gets underway. Carlsbad Municipal Code Section 3.28.080(E) requires City Council approval of plans, specifications and contract documents of projects when the expected value of work is more than $200,000. Sept. 10, 2024 Item #8 Page 1 of 15 Explanation & Analysis Starting in 2015, the City Council has taken several actions to address this need for repairs and upgrades for the pool. Past City Council actions June 30, 2015 Approved adding the Monroe Street Pool Renovation/Replacement Project, to the fiscal year 2015-16 Capital Improvement Program as Project No. 4724. April 9, 2019 Authorized a $674,577 agreement with the design firm LPA Inc. for architectural and engineering design services for the project. (Resolution No. 2019-049) Jan. 26, 2021 Approved a motion selecting design concept three for the project and directing staff to pursue placing an expenditure measure on the June 7, 2022, primary election ballot. Feb. 22, 2022 Deferred the timing of the ballot measure. (Resolution No. 2022-049) April 26, 2022 Approved a motion directing staff to prioritize maintenance and repairs to keep the pool facility functioning until the project was ready to build. June 21, 2022 Placed the measure on the Nov. 8, 2022, general election ballot. (Resolution No. 2022-156). Feb. 14, 2023 Amended the agreement with LPA Inc. to develop the final design and construction plans and specifications for the project. (Resolution No. 2023-055) Public input Monroe Street Pool users have reported concerns to the city in recent years about the condition of the facility and the need for more pool lanes overall in Carlsbad. Neighbors of the Monroe Street Pool have also contacted the city over the years with concerns related to abating noise. City staff used this background along with other input gathered from pool users and neighbors, to develop three options for the project. Option one is the bare minimum to keep the pool operational; option two was to modernize the pool but keep it the same size, while option three was to increase the pool’s size and configuration to provide 50% more lanes and include added solar energy opportunities, a new mechanical room and family restrooms, a reconfigured lobby, first aid and administrative offices, meeting space, a larger parking lot and several other features. Between Aug. 31 and Sept. 30, 2020, staff sought feedback on the options, including the features, timeframe to complete, costs and expected lifespan of the improvements. In all, 944 community members provided a total of 23,964 responses to an online survey seeking feedback about the options. The city also gathered 591 open-ended comments from the public during this time. Nearly half of the respondents – 47% – were from District 1, followed by 25% from District 2, 15% from District 3 and 14% from District 4. Opinions did not differ significantly among respondents from different districts. Based on this input, the most important features of a renovated or new Monroe Street Pool facility were: • A larger pool size • More availability for lap swimming • More use of solar Sept. 10, 2024 Item #8 Page 2 of 15 When asked about the tradeoffs among the three options, most respondents favored making the pool complex as good as it can be now, so the city does not need to come back later to make more upgrades. In January 2021, staff presented the options and community feedback to the City Council. The City Council voted to proceed with the community’s preferred concept, option three, which had the highest cost but maximized the capacity, use and lifespan of the pool complex. Project description The Monroe Street Pool Renovation and Replacement Project includes the following features: • Larger and reconfigured pool with 50% more lanes • New 8-foot wall with metal gates along Monroe Street to reduce sound for the surrounding neighborhood • Larger pool deck with lockers and outdoor showers • Renovated locker rooms • More shade • More bleachers • Larger parking lot • Addition of an outdoor entrance for competitions (instead of going through the lobby to get to the pool) • Family restrooms • Reconfigured lobby, first aid and administration offices and a room that can be used for meetings and small gatherings like birthday parties • All new pool tile, plaster, piping, pool deck, drainage, pumps and filters • New building for pool equipment with separate entrance for service vehicles so they don’t take up space in the parking lot • Replacement of existing solar water heating system and installation of rooftop solar panels to generate electricity Sept. 10, 2024 Item #8 Page 3 of 15 Monroe Street Pool 33-meter pool, 15 lanes (7' 3") More parking spaces Family restrooms , Sports lighting Shade Exterior entrance/exit Locker rooms, reception, office space Voter approval In Carlsbad, spending over $1 million in general city funds for certain types of construction projects requires voter approval. The City Council put the following measure on the Nov. 8, 2022, ballot: Measure J Do the voters of the City of Carlsbad approve spending existing city funds from various sources, including the General Fund, in an amount to exceed $1 million for the Monroe Street Pool Renovation/Replacement Project located at 3401 Monroe Street for an estimated cost range of $22 million up to $24 million, adjusted annually by the percentage increase in the regional construction cost index? The measure was approved. Following voter approval, the City Council directed staff to proceed with a final design, and the construction plans and specifications, and then develop an updated cost estimate. Staff have completed this work. Regional Construction Cost Index Measure J authorized the city to spend up to $24 million, adjusted annually based on the regional construction cost index. This index tracks inflation specifically for the construction industry. The regional construction cost index for 2023 was 9.4%. Approved spending 2022 Voter approved use of city funds $24.00 million 2023 Regional construction cost index 9.4% 2024 Funds authorized in today’s dollars $25.02 million Fiscal Analysis The total cost of the Monroe Street Pool Renovation and Replacement Project is estimated at $22,969,126, which is within the amount approved by voters. Available funding sources Different types of city funds come with different restrictions on how they can be spent. The following funds could be used to pay for the construction of the Monroe Street Pool project: Northwest Park Development (Park-In-Lieu) Fund When residential developers build projects of a certain size in Carlsbad, they pay fees to help fund the infrastructure and amenities new residents will need. The fees for parks and recreation amenities are called park in lieu fees. These funds are collected by region of the city and may only be used for projects in that region. Public Facilities Fund Money in this fund is collected by developers to be used for civic facilities, park development, streets, traffic signals and other similar uses. Infrastructure Repair and Replacement Fund The city sets aside a percentage of its annual budget each year to fund future infrastructure needs. This money can pay for maintaining or replacing city facilities and other infrastructure. Sept. 10, 2024 Item #8 Page 4 of 15 General Capital Construction Fund The city also sets aside money each year to save up for major construction projects that cannot be paid for through other more restricted funds. For example, money the city collects through the gas tax is restricted to paying only for road projects. Therefore, the city would first use gas tax funds to pay for a road project. The city would only consider other funding sources if there weren’t enough money in the gas tax fund. General Fund The city’s General Fund is used to carry out the essential day-to-day services of local government, like police and fire protection, street maintenance and library operations. The main sources of money for this fund are the city’s portion of sales tax and property tax, as well as the tax visitors pay when they stay in local hotels and short-term vacation rentals. The City Council has the greatest discretion over how money in the General Fund is spent. Funding to date The City Council has appropriated the following funding for the Monroe Street Pool Renovation and Replacement Project Funding appropriated to date General Capital Construction Fund $236 Infrastructure Replacement Fund $1,748,766 Park Development (Park-In-Lieu) Fund - Northwest $3,061,765 TOTAL $4,810,765* Design and Permitting Services (completed) -$2,348,791 REMAINING $2,461,974 * Actual amount (individual fund dollar amounts have been rounded) Construction cost estimate Completing the project’s final design, plans and specifications has allowed staff and consultants to develop a more detailed construction cost estimate: Monroe Street Pool Renovation and Replacement Project Construction contract (estimated)* $16,668,000 Construction contingency (10%) $1,666,800 Construction management and inspection costs, furnishings, neighborhood outreach during construction (estimated) $2,285,535 CONSTRUCTION COST ESTIMATE $20,620,335 FUNDS ALREADY APPROPRIATED -$2,461,974 ADDITIONAL APPROPRIATION NEEDED $18,158,361 * Actual construction costs depend on the bids received. Sept. 10, 2024 Item #8 Page 5 of 15 Funding considerations When more than one funding source is available, staff consider the following: • Which fund is most appropriate based on the nature of the project • What other projects may be drawing from these funds in the next five years • The fund’s balance today and projected balance in five years Approximately one-third of the project’s scope of work is associated with core maintenance, repair and refurbishment needs of the 42-year-old facility. The funding for that one-third of the project, which is estimated to cost over $6 million, would be needed regardless of whether other elements of the project were included. The other approximately two-thirds of the project’s scope of work is associated with expanding, enhancing and modernizing the facility. After considering other planned projects that may use the available funding sources over the next five years, staff recommend one-third of the construction funding for the Monroe Street Pool Renovation and Replacement Project come from the Infrastructure Repair and Replacement Fund and two-thirds of the construction funding come from the General Capital Construction Fund. Balance today 5-year projection Recommended appropriation Public Facilities Fees Fund $28 M $35 M none Infrastructure Replacement Fund $63 M $34 M $6,052,787 General Capital Construction Fund $31 M $37 M $12,105,574 General Fund Reserve $131 M $141 M none Operating Costs The city’s Finance Department considers not just the construction cost of a new or expanded facility, but the cost to operate and maintain the facility in the future. The operating expenses for the renovated and expanded facility are projected to increase by approximately $370,000 a year due to the facility’s increase in size, capacity, programming and maintenance costs. Staff expect this increase in annual operating expenses would be fully offset by an increase in revenues resulting from greater use of the facility by community members, and the implementation of fees consistent with that of the Alga Norte Aquatic Center. A recreation planning and operations consulting firm has independently reviewed staff’s calculations and validated the expectation of a net cost neutrality over current budget. Sept. 10, 2024 Item #8 Page 6 of 15 Next Steps With the City Council’s approval, the City Clerk will advertise the construction project for bids. Staff anticipate returning to the City Council in early 2025 to request the award of a contract for the construction and a contract for the construction management and inspection services. Construction is expected to take about a year and a half, with completion expected in summer 2026. Environmental Evaluation On July 19, 1977, the City Council certified the environmental impact report (EIR-380) for the Monroe Street Pool, at the time identified as the “community swimming pool.” The project is within the scope of the prior environmental document and no further environmental documentation is required per California Environmental Quality Act Guidelines Section 15162. The conditional use permit (CUP-158) and the certified environmental impact report (EIR-380) for the Community Swim Complex allowed for larger pool(s), building(s) and parking lots than what was originally constructed. All applicable mitigation measures contained in the prior environmental document have either been satisfied previously and/or were made conditions of approval of the project’s approved conditional use permit. There have not been substantial changes to the circumstances under which the project is undertaken and there have been no new significant environmental effects that would modify or change any mitigation measures. The pool operates in conjunction with the existing school facility, and the proposed changes do not result in new significant impacts or a substantial increase in the severity of previously identified impacts because the site and neighborhood context have not changed. Projects constructed by the school district since the pool was constructed have not impacted pool operations. The changes to the pool will have no impact to the adjacent school facilities. The mitigation measures to reduce impacts remain in place and are adequate to maintain the same level of significance studied in the previous environmental impact report, therefore none of the situations in Section 15162(a) exist and no additional environmental review is necessary. The certified environmental impact report and mitigation measures are on file for review at the Planning Division. The City Planner determined on Feb. 7, 2023, that design concept three was consistent with the approved conditional use permit for the Community Swim Complex (the former name of the Monroe Street Pool facility), as shown in Exhibit 3. Exhibits 1. City Council resolution 2. Plans, specifications and contract documents (on file in the Office of the City Clerk) 3. City Planner’s consistency determination with conditional use permit, dated Feb. 7, 2023 Sept. 10, 2024 Item #8 Page 7 of 15 Exhibit 1 Sept. 10, 2024 Item #8 Page 8 of 15 RESOLUTION NO. 2024-214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE MONROE STREET POOL RENOVATION AND REPLACEMENT PROJECT'S PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS, APPROPRIATING $18,158,361 IN CONSTRUCTION FUND ING, AND AUTHORIZING THE CITY CLERK TO ADVERTISE THE PROJECT FOR CONSTRUCTION BIDS WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to construct the Monroe Street Pool Renovation and Replacement Project as designed; and WHEREAS, on Feb. 14, 2023, the City Council adopted Resolution No. 2023-055, authorizing the execution of Amendment No. 3 to the agreement with LPA Inc. to prepare design and construction plans and specifications for the Monroe Street Pool Renovation and Replacement Project, Capital Improvement Program Project No. 4724, and WHEREAS, the City Council of the City of Carlsbad, California has determined that the plans, specifications and contract documents for the Monroe Street Pool Renovation and Replacement Project have been completed to the satisfaction of staff; and WHEREAS, the plans, specifications and contract documents for the project are on file at the City Clerk's Office and are incorporated by reference; and WHEREAS, an additional appropriation in the amount of $18,158,361, to be funded with $6,052,787 from the Infrastructure Repair and Replacement Fund, and $12,105,174 from the General Capital Construction Fund, is needed to fund the construction of the project; and WHEREAS, on July 19, 1977, the City Council certified the Environmental Impact Report (EIR- 380) for the Monroe Street Pool, at the time identified as the "community swimming pool"; and WHEREAS, the Monroe Street Pool Renovation and Replacement Project, Concept 3, is within the scope of the prior environmental document and no further environmental documentation is required in accordance with California Environmental Quality Act Gu idelines Section 15162; and WHEREAS, the City Planner determined on Feb. 7, 2023, that design concept three was consistent with the approved conditional use permit for the Community Swim Complex, the former name of the Monroe Street Pool facility. Exhibit 2 Plans, specifications and contract documents (on file in the Office of the City Clerk) Sept. 10, 2024 Item #8 Page 10 of 15 Exhibit 3 Sept. 10, 2024 Item #8 Page 11 of 15 Feb. 7,2023 Kyle Lancaster Parks & Recreation Director Parks & Recreation Department City of Carlsbad 799 Pine Ave. Carlsbad, CA 92008 C Cityof Carlsbad SUBJECT: CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT The City Planner has completed a review of your application for a Consistency Determination, CD 2023- 0003, which is a modification to CUP-158, a conditional use permit approved in 1979 for construction of a municipal pool complex at 3401 Monroe Street (APN: 205-140-36). The pool, adjacent to Carlsbad High School and completed in 1982, needs renovation and replacement work to address degraded finishes, building code requirements and sound attenuation. CD 2023-0003 considers those proposed modifications as provided in Capital Improvement Program Project No. 4724, Concept 3. This third design concept includes an expansion of the pool plus other enhancements as listed below. After careful consideration of the request, the City Planner has determined that the request meets all the findings below and APPROVES this request. The proposed modifications include: 1. Expansion of pool for larger swimming area (50% more lanes) and water polo competitions 2. New 8-foot-tall wall with gates along Monroe Street side to reduce sound from the pool 3. Larger pool deck with lockers 4. New exterior deck showers and renovated locker rooms 5. More shade structures and bleachers 6. Larger parking lot through the addition of seven new parking spaces 7. New entrances including an outdoor option that will no longer require passing through the locker rooms 8. Reconfigured lobby, new first aid/administration offices and meeting/event room 9. Replacement of pool tile, plaster, piping, pool deck, drainage, pumps and filters 10. New building with mechanical room and family restrooms 11. Separate mechanical room access for service vehicles to reduce parking lot impacts for users 12. Replacement of existing solar water heating system and installation of rooftop solar panels to generate electricity 13. Enhancement of equipment storage space 14. New service area and trash enclosure Community Development Department Planning Division I 1635 Faraday Avenue Carlsbad, CA 92008-7314 I 442-339-2600 www.carlsbadca.gov Sept. 10, 2024 Item #8 Page 12 of 15 CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT Feb. 7,2023 Pa e 2 For comparison, the table below provides the square footages of the approved, existing and proposed components of Monroe Street Pool. While the original CUP and Environmental Impact Report (EIR-380) approved a facility with an Olympic-sized swimming pool and 180 parking spaces on a nearly five-acre site, the site area and improvements ultimately developed were much smaller. EIR-380 was certified by the City Council on July 19, 1977. Monroe Street Pool -Comparison of Approved, Existing, and Proposed Component Sizes Approved (CUP-158) Existing Proposed Modifications Pool 15,000 sf 6,950 sf 10,200 sf Parking 180 spaces 49 spaces 56 spaces Administration/locker 3,040 sf 3,500 sf room building 8,500 sf Equipment and family 1,150 sf 2,200 sf restroom building Notes: • All numbers are approximate . • "sf"= square feet • The original approval described the two buildings currently existing as a single building. With proposed modifications, combined building size (5,700 sf) is approximately 2,800 square feet fewer than that approved. For a Discretionary Permit Consistency Determination to be approved, all the following findings must be made. Accordingly, a demonstration of compliance with each finding is provided in bold. 1. No project condition, feature, facility or amenity is changed or deleted that had been considered essential to the project's design, quality, safety or function. The project would maintain and improve the key features of the Monroe Street Pool as originally approved in 1979 by enhancing its design, quality, safety and function. Built in 1982 and last renovated in 2009, the project would implement recommendations of a facility needs assessment study conducted in 2017 and would incorporate staff recommendations to attenuate facility noise, respond to recreational programming interests, modernize amenities, improve energy efficiency, and renovate, replace and expand as necessary and appropriate facility buildings and the pool itself. 2. The request represents an upgrade in overall design features and or materials and improves upon the project's compatibility with the surrounding neighborhood. The project would include a new 8-foot wall with gates facing Monroe St. to attenuate pool noise. In addition, new service, trash and parking areas are along the north side of the pool facility, adjacent to the Carlsbad High School football stadium, and no closer to residences than the existing pool buildings. The only residences nearby are located east and across Monroe St. from the project. Otherwise, Monroe Street pool is bordered by the high school to the north, south, and east. 3. The proposed revision does not change the density or boundary of the subject property. No change is proposed to the Monroe Street Pool property boundaries. (Note: The current size and shape Sept. 10, 2024 Item #8 Page 13 of 15 CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT Feb. 7,2023 Pa e 3 of the property are different than that considered with the original project approval in 1979. Renovation and expansion of Carlsbad High School in the late 2000s, including an enlarged and reoriented football stadium, required the reconfiguration of the pool property. This was facilitated by a land swap between Carlsbad Unified School District and the city. This land swap is discussed in Planning Commission Resolution 6522, which found the action consistent with the General Plan and which was adopted Jan. 9, 2009.) 4. The proposed revision does not involve the addition of a new land use not shown on the original permit. While the project enhances, relocates, and in some cases expands existing land uses, it would not add any new uses to the site. 5. The proposed revision does not rearrange the major land uses within the development. Project features would enlarge, enhance and relocate/rep/ace some current features; however, the location of primary components of the facility, such as the parking lot, buildings, and pool and deck area, would not substantially change either in purpose or location. 6. The proposed revision does not create changes of greater than ten percent provided that compliance will be maintained with the applicable development standards of the Carlsbad Municipal Code. As described, project improvements would be under the pool size, parking space number and building sizes originally approved. 7. The proposed change will not result in any significant environmental impact, and/or require additional mitigation in that on July 19, 1977, the City Council certified the Environmental Impact Report (EIR-380} for the Monroe Street Pool, at the time identified as the "community swimming pool. 11 The project is within the scope of the prior environmental document and no further environmental documentation is required per CEQA Guidelines Section 15162. All applicable mitigation measures contained in the prior environmental document have either been satisfied previously and/or were made conditions of approval of the project's approved conditional use permit {CUP-158). The certified environmental impact report and mitigation measures are on file for review at the Planning Division. 8. The proposed change would not result in any health, safety or welfare impacts. The project would improve upon existing pool features and address degraded finishes, building code requirements and sound attenuation. The project would improve the use and/unction of the site through enhancements such as renovated locker rooms, improved facility entrances and updated pool infrastructure. Improvements would result in upgrades to facility accessibility and safety, including emergency egress. 9. There were not any major issues or controversies associated with the original project which would be exacerbated with the proposed change. Review of the project's original conditional use permit and its environmental impact report did not identity major issues or controversies. However, some public comments did express traffic, parking, and noise concerns. CUP-158 does contain conditions to address neighborhood impacts. These conditions limit competition events to daylight hours, restrict pool use between the hours of 9 p.m. and 6 a.m. to reduce noise, and require a solid masonry wall around the pool facility. These restrictions remain in force, and the project seeks to improve compatibility through a new 8-foot-tall sound attenuating wall with gates along Monroe St. With regards to parking, the project would not exacerbate parking Sept. 10, 2024 Item #8 Page 14 of 15 CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT Feb . 7, 2023 • Pa e 4 demand. Typically, multiple spaces are available in the facility's parking lot during operating hours, and the parking lot is proposed to expand by seven spaces. As a facility situated adjacent to a high school and residential area, some pool patrons walk or ride bicycles to the facility. On occasions when competitive or special events are held, parking demand may exceed parking lot capacity. like high school football games, these events are often held after school when parking in the high school parking lot is available. 10. The proposed change would not be readily discernable to the decision makers as being substantially different from the project as originally approved in that the improvements would remain under the square footages, areas, and parking space numbers originally approved. Also, no changes are proposed to the boundaries, configuration, or area of the site. The replacement and relocation of the equipment building with a new equipment/family restroom building would be in the same general location as the existing equipment building, would remain 1 detached from the adjacent administration/locker room building, and would generally continue that building's setback and appearance from Monroe St. The approximate 460-square foot expansion of the administration/locker room building would occur on the poolside of the building and would not be visible to the street. Therefore, the City Planner has determined that the application qualifies for a consistency determination with the approved permit and approves the changes to the project based on Planning Division Administrative Policy No . 35 . Please submit two (2) blueline copies (24" X 36") of all applicable exhibits for the project file of the amended site plan. The copies must be submitted, stamped "Consistency Determination," and signed by the City Planner prior to issuance of any grading or building permits for the project. The Consistency Determination Title Block stamp, and other Title Block stamps, can be downloaded from the City's website at https://www.carlsbadca.gov/departments/community-development/permits-applications- forms/planning-applications-forms. The Title Block (stamp) is located at the bottom of the page. Sept. 10, 2024 Item #8 Page 15 of 15 CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT Feb. 7,2023 Pa e 5 NOTICE Please take NOTICE that approval of your project includes the "imposition" of fees, dedications, reservations, or other exactions hereafter collectively referred to for convenience as "fees/exactions." You have 90 days from the date of final approval to protest imposition of these fees/exactions. If you protest them, you must follow the protest procedure set forth in Government Code Section 66020(a), and file the protest and any other required information with the City Manager for processing in accordance with Carlsbad Municipal Code Section 3.32.030. Failure to timely follow that procedure will bar any subsequent legal action to attack, review, set aside, void, or annul their imposition. You are hereby FURTHER NOTIFIED that your right to protest the specified fees/exactions DOES NOT APPLY to water and sewer connection fees and capacity charges, nor planning, zoning, grading or other similar application processing or service fees in connection with this project; NOR DOES IT APPLY to any fees/exactions of which you have previously been given a NOTICE similar to this, or as to which the statute of limitations has previously otherwise expired. This decision may be appealed by you or any other member of the public to the Planning Commission within ten days of the date of this letter. Appeals must be submitted in writing to the Planning Division at 1635 Faraday Avenue in Carlsbad, along with a payment of $847. The filing of such appeal within such time limit shall stay the effective date of the order of the City Planner until such time as a final decision on the appeal is reached. If you have any questions regarding this matter, please feel free to contact your project planner, Scott Donnell at 442-339-2618. CITY OF CARLSBAD • ERIC LARDY, AICP City Planner EL:SD:JC c: Laserfiche/File Copy Data Entry Tammy Cloud-McMinn From: Sent: To: Subject: Alexandra Cipparone <acipparone@gmail.com > Thursday, September 5, 2024 1 :24 PM City Clerk Monroe improvement comment All Rece ive -Agenda Item # _8_ For the Information of t he: CITY CO UNCIL Date~CA ......-cc ~ CM .......-ACM -ocM (3) ✓ --- Please avoid painting the exterior of the facilities a bright and reflective color. The current light blue is so optic that it's really hard to see without wearing sunglasses. Thanks! Sent from my iPhone CAUTION : Do not open attachments or click on links unless you recognize the sender and know the content is safe . 1 Tammy Cloud-McMinn From: Sent: To: Subject: Shauna Hurst <hurst.shauna@gmail.com> Friday, September 6, 2024 8:12 PM City Clerk Sept 10 -Agenda Item #8 Mayor and Council Members - As a long-time Carlsbad resident I strongly urge all council members to vote in favor of approving Resolution #8 to move forward with the Monroe Pool Renovations . My·daughter is a Carlsbad High School freshman water polo player and it would be fabulous for her to finish her senior year in a newly renovated pool! Shauna Hurst CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content i 1 Tammy Cloud-McMinn From: Sent: To: Subject: Darin Mingo <darinmingo@hotmail.com> Monday, September 9, 2024 3:44 PM • City Clerk Monroe Street Pool Improvements -WE SUPPORT Please share this message with the City Council. All Receive -Agend a Item# Z For the Information of the: . ~IT'f_~OUNCIL Date~ CA ~ cc ::::.._ CM .,,,-ACM ~DCM{3) ~ My name is Darin Mingo and I am a 3+ year Carlsbad resident as well as a lifelong waterman. Along with my . wife and 3 school age children, we utilize the Carlsbad Community Pools (both Alga Norte and Monroe) and realize their importance to the community. Our oldest, Kaikea, currently plays water polo for Carlsbad Water Polo Club with the intention of playing for Carlsbad High School next year. He spends plenty of time in the Monroe Pool. My wife and I will occasionally get our lap swimming in as well during a practice if the open lanes aren't too crowded. Expanding the pool would benefit our family, our local teams, our high school, and our community! While we realize the pool will be out of commission during construction and may cause short-term hardships for teams/swimmers that would otherwise be using the pool, there will always be a (growing) need for more pool time availability. Our son's team(s) may need to make adjustments, but our almost 10 year old twins should be able to enjoy the expanded pool by the time they get to high school. We support the pool improvements! Sincerely, Darin Mingo & Antoinette (Toni), Kaikea, Hana, and Seira CAUTION: Do not open attachments or click on links unless ou recognize the sender and know the content i safe. 1 Tammy Cloud-McMinn From: Sent: To: Subject: Vishal Amin <aminvj@gmail.com> Tuesday, September 10, 2024 12:20 PM City Clerk Strong Support for Monroe Street Pool (MSP) Improvement Project **Subject: Strong Support for Monroe Street Pool (MSP) Improvement Project** Dear City Clerk and Members of the City Council, I am writing to express my wholehearted support for the Monroe Street Pool (MSP) improvement project, which will be reviewed by the City Council on September 10th. As a long-time Carlsbad resident and a parent deeply engaged in the community, I have seen firsthand the vital role this facility plays in the lives of countless families, including my own. The proposed renovations are not just necessary; they are a crucial investment in the future of Carlsbad, benefiting both its residents and the local economy. **The Proven Success of Past Projects** The success of Alga Norte Community Park serves as a shining example of how investment in public recreational spaces can enhance both community engagement and economic development. Alga Norte's cutting-edge design, top-tier amenities, and welcoming environment have become a major draw, significantly increasing local and regional visitation. It has become a hub not only for recreational activities but also for competitive events, boosting the local economy through increased tourism and patronage of nearby businesses. The Monroe Street Pool holds similar potential-its redevelopment can drive the same kind of success, turning an aging facility into a modern cornerstone for our community. **Economic Impact and Long-Term Benefits** Beyond the immediate improvement in services and community access, the Monroe Street Pool renovation will generate tangible long-term economic benefits. The inclusion of energy-efficient systems such as the replacement solar water heating system and rooftop solar panels will reduce operational costs, contributing to Carlsbad's commitment to sustainability. Additionally, upgrading the pool's filtration systems and infrastructure will minimize maintenance expenses ove r time, offering substantial savings for the city. The expansion and modernization of the facility will also position Monroe Street Pool as a venue capable of hosting larger events, from swim meets to community gatherings, further driving economic activity in our area . **Prioritizing Community Needs** It is essential to recognize that the voters of Carlsbad have already identified this project as a priority. The approved funds reflect the collective voice of the community, which understands the critical need for this improvement. The current facility, having served us for over four decades, is increasingly strained. Without timely investment, the pool will continue to degrade, leading to higher repair costs, potential safety concerns, and missed opportunities to serve the residents of Carlsbad. In contrast, a revitalized Monroe Street Pool will provide a space that meets the needs of families, students, and athletes for generations to come. **A Personal Connection** 1 For my family, the Monroe Street Pool has been more than a place to swim-it has been a cornerstone of our daily life and a space where my children have learned invaluable life lessons. From time management to discipline, the pool has provided a setting for personal growth that extends far beyond the water. The pool has also been integral in supporting Carlsbad High School's athletic success, helping cultivate young talent that excels both in sports and academics. The facility's impact on the youth of Carlsbad cannot be overstated. **A Call to Invest in Our Future** I strongly urge the City Council to support this important project. The Monroe Street Pool has been a key asset to our community for over 40 years, and with these necessary improvements, it will continue to serve as an invaluable resource for future generations. This investment will not only enhance the quality of life for all Carlsbad residents but will also strengthen the economic and social fabric of our city. Thank you for your time and consideration of this crucial project. I am confident that the City Council will recognize the transformative potential of this investment. Sincerely, VishalAmin Carlsbad Resident CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content i safe. 2 Steven Stewart, Municipal Projects Manager Zach Korach, Finance Director Kyle Lancaster, Parks & Recreation Director Sept. 10, 2024 Monroe Street Pool Renovation/Replacement Project --- {city of Carlsbad RECOMMENDED ACTION Adopt a resolution approving the Monroe Street Pool Renovation and Replacement Project’s plans, specifications and contract documents, appropriating $18,158,361 in construction funding, and authorizing the City Clerk to advertise the project for construction bids ITEM 8: MONROE STREET POOL 2 {city of Carlsbad TODAY’S PRESENTATION •Facility summary •Past actions •Public input •Project description •Voter approval •Fiscal analysis •Next steps ITEM 8: MONROE STREET POOL 3 {city of Carlsbad FACILITY SUMMARY •42 years old –It offers lap and rec swim, physical education and swim instruction –It requires significant repairs and upgrades to remain operational and code compliant 4 ITEM 8: MONROE STREET POOL 4 {city of Carlsbad PAST ACTIONS APRIL 9, 2019 Authorized agreement with LPA, Inc. for design JAN. 26, 2021 Approved Concept 3 and directed staff to pursue ballot measure APRIL 26, 2022 Directed staff to prioritize maintenance and repairs to keep the facility functioning FEB. 22, 2022 Deferred ballot measure to Nov. 8 general election JUNE 21, 2022 Placed ballot measure on Nov. 8 general election ITEM 8: MONROE STREET POOL OCT. 11, 2022 Adopted Strategic Plan (included pool project as a priority project) FEB. 14, 2023 Amended agreement with LPA, Inc. for final design, plans and specs DEC. 13, 2022 Declared results of Nov. 8 election (included passage of Measure J on pool project) SEPT. 26, 2023 Adopted Parks & Recreation Master Plan Update (included pool project as strategic action) ITEM 8: MONROE STREET POOL JUNE 18, 2024 Adopted FY25 Capital Improvement Program (included pool project) PUBLIC INPUT •Input from neighbors and pool users helped the design team create 3 options 1.Bare minimum for ongoing operation 2.Same size pool, but modernized facility 3.Increased pool size and added features 77 ITEM 8: MONROE STREET POOL {city of Carlsbad PUBLIC INPUT Project options presented to community for feedback in fall 2020 included •Features •Timeframe to complete •Cost •Lifespan 8 ITEM 8: MONROE STREET POOL Monroe Street Pool Options Pool activities Pool shallow end slightly larger Widen pool from 25 yards to 33 meters Add more lessons and recreational swim plus water exercise classes, camps. lifeguard training and CPR 50% more lap swim lanes Host larger swimming and water polo competitions Pool deck Add pool deck lockers New exterior deck showers Replace shade structures over bleachers Option 1 New shade structures with solar panels over bleachers and on other side of pool larger pool deck Buildin (s) Renovate locker rooms larger lobby New entrances, including outdoor option (don't nttd to go through locker rooms) Meeting/event/birthday party room New trash enclosure, service area and storage area Mechanics/operations Replace 1ile, plaster, piping, pool deck. drainage, pumps and filters • Minor repair of the mechanical building roof • Electrical panel upgrade • A new 8 ft perimeter fence with steel gates to reduce sound coming from the pool Limited equipment refurbishment/ renovation needed to continue pool use • • Renovate mechanical building with new equipment Relocating and replacing mechanical building with new equipment Replace existing solar system Install rooftop photovoltaic solar panels Six new parking spaces and replace parking area asphalt Costs & Timing Construction cos( Net annual operating cost· (cost-energy savings and revenue from use) Expected life Construction time *Preliminary estimate only Option 1 $4.2 M-$4.9 M $714,973 12-lSyrspool 12-15 yrs building 6 ~8 months Option 2 $11.2M--$11.9M $606,035 12-lSyrspool 15 -20 yrs building 10-14months {city of Carlsbad Option 2 • • • • • • • • • • • • • • Option 3 • • • • • • • • • • • • • • • • • • • • • • • Option 3 $15.BM--$16.SM $555,989 12-15yrspool 15-20 yrs building 15-20 arkin lot 12-18months PUBLIC INPUT Option 3 was preferred by most respondents •More respondents were from District 1 –Opinions did not differ significantly amongst the districts •Wanted to make facility as good as can be –Didn’t want to need to do more upgrades to facility later 9 ITEM 8: MONROE STREET POOL Question S. Please rankthethr ee options fro RanJung rn rnost to least favorite H;ghe,i ranking Opt10nJ-mou rnosrfavo,R:aflll9 Improvements, h,gfte:t least favo,-1:::; 2 Opr10n2-consr11JCtklomoderate lmpro COStJon 9e:Stconsrn.iction t11ne 1.40 time Vffilents mid-, range cast, moderate low.,1 ran1t/n9 3 Next Steps Option,_,, time ewen impro\l'emen ts, lowest cast, shortes Question 3: Please tell us how important you think the following potential changes are, with 1 being not Important and 5 being the most Important. tconsr,uetion The folloWinl chirt shows the thre«: potent Iii I dm11es to the Monroe Street PQol th.it were most \rnportilnt to respoodents iif!d the percentile of respoodents who n,nked them il:S S (11\0f,t lrnportant). lhew Included lncrea~n& the overall ~ze of the pool {49%} mair.lmlzlng use of solilr l•~I and more ii"ailiibility for \iip swimmin1 (45"). Most Important Changes to Monroe Street Pool Here ilfe the th~ potential chiinges to the Monroe Street Pool th.it respondenU con~red le.151. important and the perceotage of respondeots who n,nked them as 1 toot important). Th~ In duded the ability to use 1¥ge i11flatable $!Ides and obstacle coursn tn the water (Sl"), building a meeting room to hold blrthdaY ~rtles ilfld other gatherings (4M') and more s~ce to loun1eonthepool deckl36"1· Not Important O,anges to Monroe Street Pool ---pc,oldeditD......., ... 1.78 2SO 10 33-meter pool, 15 lanes (7’ 3”) More parking spaces Family restrooms Sports lighting Shade Exterior entrance/exit Locker rooms, lobby, first aid, offices, meeting space Mechanical room Monroe Street Pool 11 12 ---------- Shade More parking Family restrooms Service truck access Mechanical equipment Exterior entrance Natural drainage basin Locker rooms, office spaceSolar water heating Sports lighting 13 14 ----------- MEASURE J – ELECTION RESULTS ITEM 8: MONROE STREET POOL 17 District 1 Yes 6,944 57% No 5,211 43% District 2 Yes 6,212 53% No 5,544 47% District 3 Yes 6,565 48% No 7,019 52% District 4 Yes 6,855 48% No 7,517 52% Architectural Design l I JL FLOORLVT: fll1RY lOBBY STAFF lOUI\IGe, AIPR, FtRST AID FLOOR TILE 1: i;· x i;· FLOOR TILE 2; RESTROOM, CHANGING ROOM & S/iOV,~S MULTI PURPOSE ROOM CORRiDORS WALL TILE: uP ro 48. CARPET: ----,. --··, ..... . . ' .; .. . ,-fl• •• • . ; .; :F .... ~ • • a ... t I I t I .... •· I . '' , ... ,., :,., ... ·-. '.,,. -~ .~ ., .. ,::_. '♦ • ,. RESTROOM. CHANGING NJIA,\'I Off/CE ROQ\\ St«l'MRS&EXTERtOR SHOKl:RS STAFF LOUNGE PAINT: FIELD COU~ffER COUNTER SURFACE 1 & PLAM1: SURFACE 1 & PLAM2: RECEPTION DESX WOMEN'S SHOWER/ CHANGING CASEWORK srm LOUl'IC.f, MPR, FIRST AID EXT STORAGE {city of Carlsbad VOTER APPROVAL •Proposition H –Over $1 million in general city funds for certain projects requires voter approval •Measure J placed on November 2022 ballot 1818 ITEM 8: MONROE STREET POOL {city of Carlsbad MEASURE J To spend city funds from various sources, including the General Fund, in an amount to exceed $1 million for the pool project, for an estimated cost range of $22 million up to $24 million, adjusted annually by the percentage increase in regional construction cost index ITEM 8: MONROE STREET POOL 19 {city of Carlsbad COST INDEX ITEM 8: MONROE STREET POOL 20 Index tracks inflation specific to construction industry 2022 Voter approved use of city funds: $24.00 million 2023 Regional construction cost index (9.4%): $2.25 million 2024 Funds approved in today’s dollars: $26.25 million 2024 Total estimated cost of project: $22.97 million 20 FISCAL ANALYSIS Appropriations to date $4,810,764 Expenditures to date $2,348,791 Total available funding $2,461,973 Construction (estimated) $16,668,000 Construction contingency and soft costs $3,952,335 Total estimated additional project costs $20,620,335 Additional project funding needed $18,158,361 ITEM 8: MONROE STREET POOL 21 ELIGIBLE FUNDING SOURCES •Northwest Park Development (Park-In-Lieu) Fund •Public Facilities Fund •Infrastructure Repair and Replacement Fund •General Capital Construction Fund •General Fund ITEM 8: MONROE STREET POOL 22 {city of Carlsbad CONSIDERATIONS •Which fund is most appropriate based on nature of project •What other projects may be drawing from these funds •Fund’s balance today and projected balance in 5 years ITEM 8: MONROE STREET POOL 23 {city of Carlsbad FISCAL ANALYSIS ITEM 8: MONROE STREET POOL 24 33% Core maintenance, repair and refurbishment* $$ 67% Expanding, enhancing and modernizing the facility * $ 6 million (needed even if project for Concept 3 is not approved) FISCAL ANALYSIS Staff recommend one-third of construction funding come from Infrastructure Repair and Replacement Fund and two-thirds of construction funding come from General Capital Construction Fund Infrastructure Replacement related (33%) $6,052,787 General Capital Construction related (67%) $12,105,574 Additional project funding needed $18,158,361 ITEM 8: MONROE STREET POOL 25 {city of Carlsbad FISCAL ANALYSIS •Operating expenses for the renovated and expanded facility are projected to increase by approximately $370,000 a year due to the facility’s increase in size, capacity, programming and maintenance costs •Staff expect this increase would be offset by an increase in revenues resulting from greater use of the facility and the implementation of fees consistent with that of the Alga Norte Aquatic Center ITEM 8: MONROE STREET POOL 26 {city of Carlsbad NEXT STEPS •City Clerk will advertise the project for bids •Staff anticipate returning to the City Council in early 2025 to request award of a contract for the construction and a contract for the construction management and inspection services ITEM 8: MONROE STREET POOL 27 {city of Carlsbad RECOMMENDED ACTION Adopt a resolution approving the Monroe Street Pool Renovation and Replacement Project’s plans, specifications and contract documents, appropriating $18,158,361 in construction funding, and authorizing the City Clerk to advertise the project for construction bids ITEM 8: MONROE STREET POOL 28 {city of Carlsbad