HomeMy WebLinkAbout2024-09-10; City Council; ; Monroe Street Pool Renovation and Replacement Project Plans, Specifications and Contract Documents, Appropriation of Construction Funding, and Authorization to AdvertiseCA Review GH
Meeting Date: Sept. 10, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Steven Stewart, Municipal Projects Manager
steven.stewart@carlsbadca.gov, 442-339-2938
Kyle Lancaster, Parks & Recreation Director
kyle.lancaster@carlsbadca.gov, 442-339-2941
Subject: Monroe Street Pool Renovation and Replacement Project Plans,
Specifications and Contract Documents, Appropriation of Construction
Funding, and Authorization to Advertise the Project for Construction Bids
District: 1
Recommended Actions
Adopt a resolution approving the Monroe Street Pool Renovation and Replacement Project’s
plans, specifications and contract documents, appropriating $18,158,361 in construction funding,
and authorizing the City Clerk to advertise the project for construction bids.
Executive Summary
Monroe Street Pool, located next to Carlsbad High School in northern Carlsbad, was built in 1982
and now requires significant repairs and upgrades to remain operational and compliant with
health and safety and building codes. City staff developed three options, ranging from the bare
minimum to keep the pool operational and compliant to an option that would increase the pool
complex’s capacity, use and lifespan. Based on community input, the City Council voted in 2021
to pursue the latter option.
Because certain projects over $1 million require voter approval, the City Council put a measure
on the ballot for the Monroe Street Pool Renovation and Replacement Project in November
2022, which was approved. Since that time, staff have completed all the work needed to get the
project ready to be put out for construction bids, including obtaining a detailed cost estimate.
To date, the City Council has approved $4.8 million for the project. An additional $18.16 million
is needed for construction, which is expected to take about a year and a half once the work gets
underway.
Carlsbad Municipal Code Section 3.28.080(E) requires City Council approval of plans,
specifications and contract documents of projects when the expected value of work is more than
$200,000.
Sept. 10, 2024 Item #8 Page 1 of 15
Explanation & Analysis
Starting in 2015, the City Council has taken several actions to address this need for repairs and
upgrades for the pool.
Past City Council actions
June 30, 2015 Approved adding the Monroe Street Pool Renovation/Replacement Project, to the
fiscal year 2015-16 Capital Improvement Program as Project No. 4724.
April 9, 2019 Authorized a $674,577 agreement with the design firm LPA Inc. for architectural
and engineering design services for the project. (Resolution No. 2019-049)
Jan. 26, 2021 Approved a motion selecting design concept three for the project and directing
staff to pursue placing an expenditure measure on the June 7, 2022, primary
election ballot.
Feb. 22, 2022 Deferred the timing of the ballot measure. (Resolution No. 2022-049)
April 26, 2022 Approved a motion directing staff to prioritize maintenance and repairs to keep
the pool facility functioning until the project was ready to build.
June 21, 2022 Placed the measure on the Nov. 8, 2022, general election ballot. (Resolution No.
2022-156).
Feb. 14, 2023 Amended the agreement with LPA Inc. to develop the final design and
construction plans and specifications for the project. (Resolution No. 2023-055)
Public input
Monroe Street Pool users have reported concerns to the city in recent years about the condition
of the facility and the need for more pool lanes overall in Carlsbad. Neighbors of the Monroe
Street Pool have also contacted the city over the years with concerns related to abating noise.
City staff used this background along with other input gathered from pool users and neighbors,
to develop three options for the project. Option one is the bare minimum to keep the pool
operational; option two was to modernize the pool but keep it the same size, while option three
was to increase the pool’s size and configuration to provide 50% more lanes and include added
solar energy opportunities, a new mechanical room and family restrooms, a reconfigured lobby,
first aid and administrative offices, meeting space, a larger parking lot and several other
features.
Between Aug. 31 and Sept. 30, 2020, staff sought feedback on the options, including the
features, timeframe to complete, costs and expected lifespan of the improvements.
In all, 944 community members provided a total of 23,964 responses to an online survey seeking
feedback about the options. The city also gathered 591 open-ended comments from the public
during this time. Nearly half of the respondents – 47% – were from District 1, followed by 25%
from District 2, 15% from District 3 and 14% from District 4. Opinions did not differ significantly
among respondents from different districts.
Based on this input, the most important features of a renovated or new Monroe Street Pool
facility were:
• A larger pool size
• More availability for lap swimming
• More use of solar
Sept. 10, 2024 Item #8 Page 2 of 15
When asked about the tradeoffs among the three options, most respondents favored making
the pool complex as good as it can be now, so the city does not need to come back later to make
more upgrades.
In January 2021, staff presented the options and community feedback to the City Council. The
City Council voted to proceed with the community’s preferred concept, option three, which had
the highest cost but maximized the capacity, use and lifespan of the pool complex.
Project description
The Monroe Street Pool Renovation and Replacement Project includes the following features:
• Larger and reconfigured pool with 50% more lanes
• New 8-foot wall with metal gates along Monroe Street to reduce sound for the
surrounding neighborhood
• Larger pool deck with lockers and outdoor showers
• Renovated locker rooms
• More shade
• More bleachers
• Larger parking lot
• Addition of an outdoor entrance for competitions (instead of going through the lobby to
get to the pool)
• Family restrooms
• Reconfigured lobby, first aid and administration offices and a room that can be used for
meetings and small gatherings like birthday parties
• All new pool tile, plaster, piping, pool deck, drainage, pumps and filters
• New building for pool equipment with separate entrance for service vehicles so they
don’t take up space in the parking lot
• Replacement of existing solar water heating system and installation of rooftop solar
panels to generate electricity
Sept. 10, 2024 Item #8 Page 3 of 15
Monroe Street Pool
33-meter pool,
15 lanes (7' 3")
More parking spaces
Family restrooms
, Sports lighting
Shade
Exterior entrance/exit
Locker rooms, reception,
office space
Voter approval
In Carlsbad, spending over $1 million in general city funds for certain types of construction
projects requires voter approval. The City Council put the following measure on the Nov. 8,
2022, ballot:
Measure J
Do the voters of the City of Carlsbad approve spending existing city funds from various
sources, including the General Fund, in an amount to exceed $1 million for the Monroe
Street Pool Renovation/Replacement Project located at 3401 Monroe Street for an
estimated cost range of $22 million up to $24 million, adjusted annually by the
percentage increase in the regional construction cost index?
The measure was approved. Following voter approval, the City Council directed staff to proceed
with a final design, and the construction plans and specifications, and then develop an updated
cost estimate. Staff have completed this work.
Regional Construction Cost Index
Measure J authorized the city to spend up to $24 million, adjusted annually based on the
regional construction cost index. This index tracks inflation specifically for the construction
industry. The regional construction cost index for 2023 was 9.4%.
Approved spending
2022 Voter approved use of city funds $24.00 million
2023 Regional construction cost index 9.4%
2024 Funds authorized in today’s dollars $25.02 million
Fiscal Analysis
The total cost of the Monroe Street Pool Renovation and Replacement Project is estimated at
$22,969,126, which is within the amount approved by voters.
Available funding sources
Different types of city funds come with different restrictions on how they can be spent. The
following funds could be used to pay for the construction of the Monroe Street Pool project:
Northwest Park Development (Park-In-Lieu) Fund
When residential developers build projects of a certain size in Carlsbad, they pay fees to
help fund the infrastructure and amenities new residents will need. The fees for parks
and recreation amenities are called park in lieu fees. These funds are collected by region
of the city and may only be used for projects in that region.
Public Facilities Fund
Money in this fund is collected by developers to be used for civic facilities, park
development, streets, traffic signals and other similar uses.
Infrastructure Repair and Replacement Fund
The city sets aside a percentage of its annual budget each year to fund future
infrastructure needs. This money can pay for maintaining or replacing city facilities and
other infrastructure.
Sept. 10, 2024 Item #8 Page 4 of 15
General Capital Construction Fund
The city also sets aside money each year to save up for major construction projects that
cannot be paid for through other more restricted funds. For example, money the city
collects through the gas tax is restricted to paying only for road projects. Therefore, the
city would first use gas tax funds to pay for a road project. The city would only consider
other funding sources if there weren’t enough money in the gas tax fund.
General Fund
The city’s General Fund is used to carry out the essential day-to-day services of local
government, like police and fire protection, street maintenance and library operations.
The main sources of money for this fund are the city’s portion of sales tax and property
tax, as well as the tax visitors pay when they stay in local hotels and short-term vacation
rentals. The City Council has the greatest discretion over how money in the General Fund
is spent.
Funding to date
The City Council has appropriated the following funding for the Monroe Street Pool Renovation
and Replacement Project
Funding appropriated to date
General Capital Construction Fund $236
Infrastructure Replacement Fund $1,748,766
Park Development (Park-In-Lieu) Fund - Northwest $3,061,765
TOTAL $4,810,765*
Design and Permitting Services (completed) -$2,348,791
REMAINING $2,461,974
* Actual amount (individual fund dollar amounts have been rounded)
Construction cost estimate
Completing the project’s final design, plans and specifications has allowed staff and consultants
to develop a more detailed construction cost estimate:
Monroe Street Pool Renovation and Replacement Project
Construction contract (estimated)* $16,668,000
Construction contingency (10%) $1,666,800
Construction management and inspection costs, furnishings,
neighborhood outreach during construction (estimated) $2,285,535
CONSTRUCTION COST ESTIMATE $20,620,335
FUNDS ALREADY APPROPRIATED -$2,461,974
ADDITIONAL APPROPRIATION NEEDED $18,158,361
* Actual construction costs depend on the bids received.
Sept. 10, 2024 Item #8 Page 5 of 15
Funding considerations
When more than one funding source is available, staff consider the following:
• Which fund is most appropriate based on the nature of the project
• What other projects may be drawing from these funds in the next five years
• The fund’s balance today and projected balance in five years
Approximately one-third of the project’s scope of work is associated with core maintenance,
repair and refurbishment needs of the 42-year-old facility. The funding for that one-third of the
project, which is estimated to cost over $6 million, would be needed regardless of whether other
elements of the project were included. The other approximately two-thirds of the project’s
scope of work is associated with expanding, enhancing and modernizing the facility.
After considering other planned projects that may use the available funding sources over the
next five years, staff recommend one-third of the construction funding for the Monroe Street
Pool Renovation and Replacement Project come from the Infrastructure Repair and
Replacement Fund and two-thirds of the construction funding come from the General Capital
Construction Fund.
Balance
today
5-year
projection
Recommended
appropriation
Public Facilities Fees Fund $28 M $35 M none
Infrastructure Replacement Fund $63 M $34 M $6,052,787
General Capital Construction Fund $31 M $37 M $12,105,574
General Fund Reserve $131 M $141 M none
Operating Costs
The city’s Finance Department considers not just the construction cost of a new or expanded
facility, but the cost to operate and maintain the facility in the future. The operating expenses
for the renovated and expanded facility are projected to increase by approximately $370,000 a
year due to the facility’s increase in size, capacity, programming and maintenance costs.
Staff expect this increase in annual operating expenses would be fully offset by an increase in
revenues resulting from greater use of the facility by community members, and the
implementation of fees consistent with that of the Alga Norte Aquatic Center. A recreation
planning and operations consulting firm has independently reviewed staff’s calculations and
validated the expectation of a net cost neutrality over current budget.
Sept. 10, 2024 Item #8 Page 6 of 15
Next Steps
With the City Council’s approval, the City Clerk will advertise the construction project for bids.
Staff anticipate returning to the City Council in early 2025 to request the award of a contract for
the construction and a contract for the construction management and inspection services.
Construction is expected to take about a year and a half, with completion expected in summer
2026.
Environmental Evaluation
On July 19, 1977, the City Council certified the environmental impact report (EIR-380) for the
Monroe Street Pool, at the time identified as the “community swimming pool.” The project is
within the scope of the prior environmental document and no further environmental
documentation is required per California Environmental Quality Act Guidelines Section 15162.
The conditional use permit (CUP-158) and the certified environmental impact report (EIR-380)
for the Community Swim Complex allowed for larger pool(s), building(s) and parking lots than
what was originally constructed. All applicable mitigation measures contained in the prior
environmental document have either been satisfied previously and/or were made conditions of
approval of the project’s approved conditional use permit. There have not been substantial
changes to the circumstances under which the project is undertaken and there have been no
new significant environmental effects that would modify or change any mitigation measures.
The pool operates in conjunction with the existing school facility, and the proposed changes do
not result in new significant impacts or a substantial increase in the severity of previously
identified impacts because the site and neighborhood context have not changed. Projects
constructed by the school district since the pool was constructed have not impacted pool
operations. The changes to the pool will have no impact to the adjacent school facilities. The
mitigation measures to reduce impacts remain in place and are adequate to maintain the same
level of significance studied in the previous environmental impact report, therefore none of the
situations in Section 15162(a) exist and no additional environmental review is necessary. The
certified environmental impact report and mitigation measures are on file for review at the
Planning Division.
The City Planner determined on Feb. 7, 2023, that design concept three was consistent with the
approved conditional use permit for the Community Swim Complex (the former name of the
Monroe Street Pool facility), as shown in Exhibit 3.
Exhibits
1. City Council resolution
2. Plans, specifications and contract documents (on file in the Office of the City Clerk)
3. City Planner’s consistency determination with conditional use permit, dated Feb. 7, 2023
Sept. 10, 2024 Item #8 Page 7 of 15
Exhibit 1
Sept. 10, 2024 Item #8 Page 8 of 15
RESOLUTION NO. 2024-214
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE MONROE STREET POOL RENOVATION AND
REPLACEMENT PROJECT'S PLANS, SPECIFICATIONS AND CONTRACT
DOCUMENTS, APPROPRIATING $18,158,361 IN CONSTRUCTION FUND ING,
AND AUTHORIZING THE CITY CLERK TO ADVERTISE THE PROJECT FOR
CONSTRUCTION BIDS
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to construct the Monroe Street Pool Renovation and Replacement
Project as designed; and
WHEREAS, on Feb. 14, 2023, the City Council adopted Resolution No. 2023-055, authorizing the
execution of Amendment No. 3 to the agreement with LPA Inc. to prepare design and construction
plans and specifications for the Monroe Street Pool Renovation and Replacement Project, Capital
Improvement Program Project No. 4724, and
WHEREAS, the City Council of the City of Carlsbad, California has determined that the plans,
specifications and contract documents for the Monroe Street Pool Renovation and Replacement
Project have been completed to the satisfaction of staff; and
WHEREAS, the plans, specifications and contract documents for the project are on file at the
City Clerk's Office and are incorporated by reference; and
WHEREAS, an additional appropriation in the amount of $18,158,361, to be funded with
$6,052,787 from the Infrastructure Repair and Replacement Fund, and $12,105,174 from the General
Capital Construction Fund, is needed to fund the construction of the project; and
WHEREAS, on July 19, 1977, the City Council certified the Environmental Impact Report (EIR-
380) for the Monroe Street Pool, at the time identified as the "community swimming pool"; and
WHEREAS, the Monroe Street Pool Renovation and Replacement Project, Concept 3, is within
the scope of the prior environmental document and no further environmental documentation is
required in accordance with California Environmental Quality Act Gu idelines Section 15162; and
WHEREAS, the City Planner determined on Feb. 7, 2023, that design concept three was
consistent with the approved conditional use permit for the Community Swim Complex, the former
name of the Monroe Street Pool facility.
Exhibit 2
Plans, specifications and contract documents
(on file in the Office of the City Clerk)
Sept. 10, 2024 Item #8 Page 10 of 15
Exhibit 3
Sept. 10, 2024 Item #8 Page 11 of 15
Feb. 7,2023
Kyle Lancaster
Parks & Recreation Director
Parks & Recreation Department
City of Carlsbad
799 Pine Ave.
Carlsbad, CA 92008
C Cityof
Carlsbad
SUBJECT: CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT
The City Planner has completed a review of your application for a Consistency Determination, CD 2023-
0003, which is a modification to CUP-158, a conditional use permit approved in 1979 for construction of
a municipal pool complex at 3401 Monroe Street (APN: 205-140-36). The pool, adjacent to Carlsbad High
School and completed in 1982, needs renovation and replacement work to address degraded finishes,
building code requirements and sound attenuation.
CD 2023-0003 considers those proposed modifications as provided in Capital Improvement Program
Project No. 4724, Concept 3. This third design concept includes an expansion of the pool plus other
enhancements as listed below.
After careful consideration of the request, the City Planner has determined that the request meets all the
findings below and APPROVES this request. The proposed modifications include:
1. Expansion of pool for larger swimming area (50% more lanes) and water polo competitions
2. New 8-foot-tall wall with gates along Monroe Street side to reduce sound from the pool
3. Larger pool deck with lockers
4. New exterior deck showers and renovated locker rooms
5. More shade structures and bleachers
6. Larger parking lot through the addition of seven new parking spaces
7. New entrances including an outdoor option that will no longer require passing through the locker
rooms
8. Reconfigured lobby, new first aid/administration offices and meeting/event room
9. Replacement of pool tile, plaster, piping, pool deck, drainage, pumps and filters
10. New building with mechanical room and family restrooms
11. Separate mechanical room access for service vehicles to reduce parking lot impacts for users
12. Replacement of existing solar water heating system and installation of rooftop solar panels to
generate electricity
13. Enhancement of equipment storage space
14. New service area and trash enclosure
Community Development Department
Planning Division I 1635 Faraday Avenue Carlsbad, CA 92008-7314 I 442-339-2600 www.carlsbadca.gov
Sept. 10, 2024 Item #8 Page 12 of 15
CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT
Feb. 7,2023
Pa e 2
For comparison, the table below provides the square footages of the approved, existing and proposed
components of Monroe Street Pool. While the original CUP and Environmental Impact Report (EIR-380)
approved a facility with an Olympic-sized swimming pool and 180 parking spaces on a nearly five-acre site,
the site area and improvements ultimately developed were much smaller. EIR-380 was certified by the
City Council on July 19, 1977.
Monroe Street Pool -Comparison of Approved, Existing, and Proposed Component Sizes
Approved (CUP-158) Existing Proposed Modifications
Pool 15,000 sf 6,950 sf 10,200 sf
Parking 180 spaces 49 spaces 56 spaces
Administration/locker 3,040 sf 3,500 sf
room building 8,500 sf Equipment and family 1,150 sf 2,200 sf
restroom building
Notes:
• All numbers are approximate .
• "sf"= square feet
• The original approval described the two buildings currently existing as a single building. With
proposed modifications, combined building size (5,700 sf) is approximately 2,800 square feet
fewer than that approved.
For a Discretionary Permit Consistency Determination to be approved, all the following findings must be
made. Accordingly, a demonstration of compliance with each finding is provided in bold.
1. No project condition, feature, facility or amenity is changed or deleted that had been considered
essential to the project's design, quality, safety or function. The project would maintain and
improve the key features of the Monroe Street Pool as originally approved in 1979 by enhancing
its design, quality, safety and function. Built in 1982 and last renovated in 2009, the project
would implement recommendations of a facility needs assessment study conducted in 2017 and
would incorporate staff recommendations to attenuate facility noise, respond to recreational
programming interests, modernize amenities, improve energy efficiency, and renovate, replace
and expand as necessary and appropriate facility buildings and the pool itself.
2. The request represents an upgrade in overall design features and or materials and improves upon
the project's compatibility with the surrounding neighborhood. The project would include a new
8-foot wall with gates facing Monroe St. to attenuate pool noise. In addition, new service, trash
and parking areas are along the north side of the pool facility, adjacent to the Carlsbad High
School football stadium, and no closer to residences than the existing pool buildings. The only
residences nearby are located east and across Monroe St. from the project. Otherwise, Monroe
Street pool is bordered by the high school to the north, south, and east.
3. The proposed revision does not change the density or boundary of the subject property. No change
is proposed to the Monroe Street Pool property boundaries. (Note: The current size and shape
Sept. 10, 2024 Item #8 Page 13 of 15
CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT
Feb. 7,2023
Pa e 3
of the property are different than that considered with the original project approval in 1979.
Renovation and expansion of Carlsbad High School in the late 2000s, including an enlarged and
reoriented football stadium, required the reconfiguration of the pool property. This was
facilitated by a land swap between Carlsbad Unified School District and the city. This land swap
is discussed in Planning Commission Resolution 6522, which found the action consistent with
the General Plan and which was adopted Jan. 9, 2009.)
4. The proposed revision does not involve the addition of a new land use not shown on the original
permit. While the project enhances, relocates, and in some cases expands existing land uses, it
would not add any new uses to the site.
5. The proposed revision does not rearrange the major land uses within the development. Project
features would enlarge, enhance and relocate/rep/ace some current features; however, the
location of primary components of the facility, such as the parking lot, buildings, and pool and
deck area, would not substantially change either in purpose or location.
6. The proposed revision does not create changes of greater than ten percent provided that
compliance will be maintained with the applicable development standards of the Carlsbad
Municipal Code. As described, project improvements would be under the pool size, parking space
number and building sizes originally approved.
7. The proposed change will not result in any significant environmental impact, and/or require
additional mitigation in that on July 19, 1977, the City Council certified the Environmental Impact
Report (EIR-380} for the Monroe Street Pool, at the time identified as the "community swimming
pool. 11 The project is within the scope of the prior environmental document and no further
environmental documentation is required per CEQA Guidelines Section 15162. All applicable
mitigation measures contained in the prior environmental document have either been satisfied
previously and/or were made conditions of approval of the project's approved conditional use
permit {CUP-158). The certified environmental impact report and mitigation measures are on
file for review at the Planning Division.
8. The proposed change would not result in any health, safety or welfare impacts. The project would
improve upon existing pool features and address degraded finishes, building code requirements
and sound attenuation. The project would improve the use and/unction of the site through
enhancements such as renovated locker rooms, improved facility entrances and updated pool
infrastructure. Improvements would result in upgrades to facility accessibility and safety,
including emergency egress.
9. There were not any major issues or controversies associated with the original project which would
be exacerbated with the proposed change. Review of the project's original conditional use permit
and its environmental impact report did not identity major issues or controversies. However,
some public comments did express traffic, parking, and noise concerns. CUP-158 does contain
conditions to address neighborhood impacts. These conditions limit competition events to
daylight hours, restrict pool use between the hours of 9 p.m. and 6 a.m. to reduce noise, and
require a solid masonry wall around the pool facility. These restrictions remain in force, and the
project seeks to improve compatibility through a new 8-foot-tall sound attenuating wall with
gates along Monroe St. With regards to parking, the project would not exacerbate parking
Sept. 10, 2024 Item #8 Page 14 of 15
CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT
Feb . 7, 2023 •
Pa e 4
demand. Typically, multiple spaces are available in the facility's parking lot during operating
hours, and the parking lot is proposed to expand by seven spaces. As a facility situated adjacent
to a high school and residential area, some pool patrons walk or ride bicycles to the facility. On
occasions when competitive or special events are held, parking demand may exceed parking lot
capacity. like high school football games, these events are often held after school when parking
in the high school parking lot is available.
10. The proposed change would not be readily discernable to the decision makers as being
substantially different from the project as originally approved in that the improvements would
remain under the square footages, areas, and parking space numbers originally approved. Also,
no changes are proposed to the boundaries, configuration, or area of the site. The replacement
and relocation of the equipment building with a new equipment/family restroom building
would be in the same general location as the existing equipment building, would remain 1
detached from the adjacent administration/locker room building, and would generally continue
that building's setback and appearance from Monroe St. The approximate 460-square foot
expansion of the administration/locker room building would occur on the poolside of the
building and would not be visible to the street.
Therefore, the City Planner has determined that the application qualifies for a consistency determination
with the approved permit and approves the changes to the project based on Planning Division
Administrative Policy No . 35 .
Please submit two (2) blueline copies (24" X 36") of all applicable exhibits for the project file of the
amended site plan. The copies must be submitted, stamped "Consistency Determination," and signed by
the City Planner prior to issuance of any grading or building permits for the project. The Consistency
Determination Title Block stamp, and other Title Block stamps, can be downloaded from the City's website
at https://www.carlsbadca.gov/departments/community-development/permits-applications-
forms/planning-applications-forms. The Title Block (stamp) is located at the bottom of the page.
Sept. 10, 2024 Item #8 Page 15 of 15
CD 2023-0003 (PUB2023-0004) -MONROE STREET POOL REPLACEMENT PROJECT
Feb. 7,2023
Pa e 5
NOTICE
Please take NOTICE that approval of your project includes the "imposition" of fees, dedications,
reservations, or other exactions hereafter collectively referred to for convenience as "fees/exactions."
You have 90 days from the date of final approval to protest imposition of these fees/exactions. If you
protest them, you must follow the protest procedure set forth in Government Code Section 66020(a), and
file the protest and any other required information with the City Manager for processing in accordance
with Carlsbad Municipal Code Section 3.32.030. Failure to timely follow that procedure will bar any
subsequent legal action to attack, review, set aside, void, or annul their imposition.
You are hereby FURTHER NOTIFIED that your right to protest the specified fees/exactions DOES NOT
APPLY to water and sewer connection fees and capacity charges, nor planning, zoning, grading or other
similar application processing or service fees in connection with this project; NOR DOES IT APPLY to any
fees/exactions of which you have previously been given a NOTICE similar to this, or as to which the statute
of limitations has previously otherwise expired.
This decision may be appealed by you or any other member of the public to the Planning Commission
within ten days of the date of this letter. Appeals must be submitted in writing to the Planning Division
at 1635 Faraday Avenue in Carlsbad, along with a payment of $847. The filing of such appeal within such
time limit shall stay the effective date of the order of the City Planner until such time as a final decision
on the appeal is reached.
If you have any questions regarding this matter, please feel free to contact your project planner, Scott
Donnell at 442-339-2618.
CITY OF CARLSBAD •
ERIC LARDY, AICP
City Planner
EL:SD:JC
c: Laserfiche/File Copy
Data Entry
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Alexandra Cipparone <acipparone@gmail.com >
Thursday, September 5, 2024 1 :24 PM
City Clerk
Monroe improvement comment
All Rece ive -Agenda Item # _8_
For the Information of t he:
CITY CO UNCIL
Date~CA ......-cc ~
CM .......-ACM -ocM (3) ✓ ---
Please avoid painting the exterior of the facilities a bright and reflective color. The current light blue is so optic that it's
really hard to see without wearing sunglasses.
Thanks!
Sent from my iPhone
CAUTION : Do not open attachments or click on links unless you recognize the sender and know the content is safe .
1
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Shauna Hurst <hurst.shauna@gmail.com>
Friday, September 6, 2024 8:12 PM
City Clerk
Sept 10 -Agenda Item #8
Mayor and Council Members -
As a long-time Carlsbad resident I strongly urge all council members to vote in favor of approving
Resolution #8 to move forward with the Monroe Pool Renovations . My·daughter is a Carlsbad High
School freshman water polo player and it would be fabulous for her to finish her senior year in a newly
renovated pool!
Shauna Hurst
CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content i
1
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Darin Mingo <darinmingo@hotmail.com>
Monday, September 9, 2024 3:44 PM •
City Clerk
Monroe Street Pool Improvements -WE SUPPORT
Please share this message with the City Council.
All Receive -Agend a Item# Z
For the Information of the:
. ~IT'f_~OUNCIL
Date~ CA ~ cc ::::.._
CM .,,,-ACM ~DCM{3) ~
My name is Darin Mingo and I am a 3+ year Carlsbad resident as well as a lifelong waterman. Along with my
. wife and 3 school age children, we utilize the Carlsbad Community Pools (both Alga Norte and Monroe) and
realize their importance to the community. Our oldest, Kaikea, currently plays water polo for Carlsbad Water
Polo Club with the intention of playing for Carlsbad High School next year. He spends plenty of time in the
Monroe Pool. My wife and I will occasionally get our lap swimming in as well during a practice if the open
lanes aren't too crowded. Expanding the pool would benefit our family, our local teams, our high school, and
our community!
While we realize the pool will be out of commission during construction and may cause short-term hardships
for teams/swimmers that would otherwise be using the pool, there will always be a (growing) need for more
pool time availability. Our son's team(s) may need to make adjustments, but our almost 10 year old twins
should be able to enjoy the expanded pool by the time they get to high school.
We support the pool improvements!
Sincerely,
Darin Mingo & Antoinette (Toni), Kaikea, Hana, and Seira
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1
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Vishal Amin <aminvj@gmail.com>
Tuesday, September 10, 2024 12:20 PM
City Clerk
Strong Support for Monroe Street Pool (MSP) Improvement Project
**Subject: Strong Support for Monroe Street Pool (MSP) Improvement Project**
Dear City Clerk and Members of the City Council,
I am writing to express my wholehearted support for the Monroe Street Pool (MSP) improvement project,
which will be reviewed by the City Council on September 10th. As a long-time Carlsbad resident and a
parent deeply engaged in the community, I have seen firsthand the vital role this facility plays in the lives
of countless families, including my own. The proposed renovations are not just necessary; they are a
crucial investment in the future of Carlsbad, benefiting both its residents and the local economy.
**The Proven Success of Past Projects**
The success of Alga Norte Community Park serves as a shining example of how investment in public
recreational spaces can enhance both community engagement and economic development. Alga
Norte's cutting-edge design, top-tier amenities, and welcoming environment have become a major draw,
significantly increasing local and regional visitation. It has become a hub not only for recreational
activities but also for competitive events, boosting the local economy through increased tourism and
patronage of nearby businesses. The Monroe Street Pool holds similar potential-its redevelopment can
drive the same kind of success, turning an aging facility into a modern cornerstone for our community.
**Economic Impact and Long-Term Benefits**
Beyond the immediate improvement in services and community access, the Monroe Street Pool
renovation will generate tangible long-term economic benefits. The inclusion of energy-efficient systems
such as the replacement solar water heating system and rooftop solar panels will reduce operational
costs, contributing to Carlsbad's commitment to sustainability. Additionally, upgrading the pool's
filtration systems and infrastructure will minimize maintenance expenses ove r time, offering substantial
savings for the city. The expansion and modernization of the facility will also position Monroe Street Pool
as a venue capable of hosting larger events, from swim meets to community gatherings, further driving
economic activity in our area .
**Prioritizing Community Needs**
It is essential to recognize that the voters of Carlsbad have already identified this project as a priority. The
approved funds reflect the collective voice of the community, which understands the critical need for
this improvement. The current facility, having served us for over four decades, is increasingly strained.
Without timely investment, the pool will continue to degrade, leading to higher repair costs, potential
safety concerns, and missed opportunities to serve the residents of Carlsbad. In contrast, a revitalized
Monroe Street Pool will provide a space that meets the needs of families, students, and athletes for
generations to come.
**A Personal Connection**
1
For my family, the Monroe Street Pool has been more than a place to swim-it has been a cornerstone of
our daily life and a space where my children have learned invaluable life lessons. From time
management to discipline, the pool has provided a setting for personal growth that extends far beyond
the water. The pool has also been integral in supporting Carlsbad High School's athletic success, helping
cultivate young talent that excels both in sports and academics. The facility's impact on the youth of
Carlsbad cannot be overstated.
**A Call to Invest in Our Future**
I strongly urge the City Council to support this important project. The Monroe Street Pool has been a key
asset to our community for over 40 years, and with these necessary improvements, it will continue to
serve as an invaluable resource for future generations. This investment will not only enhance the quality
of life for all Carlsbad residents but will also strengthen the economic and social fabric of our city.
Thank you for your time and consideration of this crucial project. I am confident that the City Council will
recognize the transformative potential of this investment.
Sincerely,
VishalAmin
Carlsbad Resident
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2
Steven Stewart, Municipal Projects Manager
Zach Korach, Finance Director
Kyle Lancaster, Parks & Recreation Director
Sept. 10, 2024
Monroe Street Pool
Renovation/Replacement Project
---
{city of
Carlsbad
RECOMMENDED ACTION
Adopt a resolution approving the Monroe Street
Pool Renovation and Replacement Project’s plans,
specifications and contract documents,
appropriating $18,158,361 in construction funding,
and authorizing the City Clerk to advertise the
project for construction bids
ITEM 8: MONROE STREET POOL
2
{city of
Carlsbad
TODAY’S PRESENTATION
•Facility summary
•Past actions
•Public input
•Project description
•Voter approval
•Fiscal analysis
•Next steps
ITEM 8: MONROE STREET POOL
3
{city of
Carlsbad
FACILITY SUMMARY
•42 years old
–It offers lap and rec swim, physical
education and swim instruction
–It requires significant repairs and
upgrades to remain operational
and code compliant
4
ITEM 8: MONROE STREET POOL
4
{city of
Carlsbad
PAST ACTIONS
APRIL 9, 2019
Authorized agreement
with LPA, Inc. for design
JAN. 26, 2021
Approved Concept 3
and directed staff to
pursue ballot measure
APRIL 26, 2022
Directed staff to prioritize
maintenance and repairs to
keep the facility functioning
FEB. 22, 2022
Deferred ballot measure
to Nov. 8 general election JUNE 21, 2022
Placed ballot measure
on Nov. 8 general election
ITEM 8: MONROE STREET POOL
OCT. 11, 2022
Adopted Strategic Plan
(included pool project
as a priority project)
FEB. 14, 2023
Amended agreement
with LPA, Inc. for final
design, plans and specs
DEC. 13, 2022
Declared results of Nov. 8
election (included passage of
Measure J on pool project)
SEPT. 26, 2023
Adopted Parks & Recreation
Master Plan Update (included
pool project as strategic action)
ITEM 8: MONROE STREET POOL
JUNE 18, 2024
Adopted FY25 Capital
Improvement Program
(included pool project)
PUBLIC INPUT
•Input from neighbors and pool users
helped the design team create 3 options
1.Bare minimum for ongoing operation
2.Same size pool, but modernized facility
3.Increased pool size and added features
77
ITEM 8: MONROE STREET POOL
{city of
Carlsbad
PUBLIC INPUT
Project options presented to community
for feedback in fall 2020 included
•Features
•Timeframe to complete
•Cost
•Lifespan
8
ITEM 8: MONROE STREET POOL
Monroe Street Pool Options
Pool activities Pool shallow end slightly larger Widen pool from 25 yards to 33 meters Add more lessons and recreational swim plus water exercise
classes, camps. lifeguard training and CPR 50% more lap swim lanes Host larger swimming and water polo competitions Pool deck Add pool deck lockers
New exterior deck showers Replace shade structures over bleachers
Option
1
New shade structures with solar panels over bleachers and on other side of pool
larger pool deck
Buildin (s) Renovate locker rooms larger lobby
New entrances, including outdoor option (don't nttd to go through locker rooms)
Meeting/event/birthday party room New trash enclosure, service area and storage area Mechanics/operations
Replace 1ile, plaster, piping, pool deck. drainage, pumps and filters •
Minor repair of the mechanical building roof
•
Electrical panel upgrade
•
A new 8 ft perimeter fence with steel gates to reduce sound coming from the pool
Limited equipment refurbishment/ renovation needed to continue pool use • •
Renovate mechanical building with new equipment Relocating and replacing mechanical building with new equipment Replace existing solar system Install rooftop photovoltaic solar panels Six new parking spaces and replace parking area asphalt
Costs & Timing
Construction cos( Net annual operating cost· (cost-energy savings and revenue from use) Expected life
Construction time
*Preliminary estimate only
Option 1 $4.2 M-$4.9 M $714,973
12-lSyrspool
12-15 yrs building
6 ~8 months
Option 2 $11.2M--$11.9M
$606,035
12-lSyrspool
15 -20 yrs building
10-14months
{city of Carlsbad
Option
2
•
•
• • •
• •
• • • •
•
• •
Option
3
• • • • •
• • • • •
• • • • •
• • • •
• • • •
Option 3 $15.BM--$16.SM
$555,989
12-15yrspool
15-20 yrs building 15-20 arkin lot 12-18months
PUBLIC INPUT
Option 3 was preferred by most respondents
•More respondents were from District 1
–Opinions did not differ significantly
amongst the districts
•Wanted to make facility as good as can be
–Didn’t want to need to do more
upgrades to facility later
9
ITEM 8: MONROE STREET POOL
Question S. Please rankthethr ee options fro
RanJung rn rnost to least favorite
H;ghe,i ranking Opt10nJ-mou rnosrfavo,R:aflll9
Improvements, h,gfte:t least favo,-1:::;
2 Opr10n2-consr11JCtklomoderate lmpro
COStJon 9e:Stconsrn.iction t11ne 1.40
time Vffilents mid-, range cast, moderate
low.,1
ran1t/n9 3
Next Steps
Option,_,, time ewen impro\l'emen ts, lowest cast, shortes
Question 3: Please tell us how important you think the following potential
changes are, with 1 being not Important and 5 being the most Important.
tconsr,uetion
The folloWinl chirt shows the thre«: potent Iii I dm11es to the Monroe Street PQol th.it were most \rnportilnt to respoodents iif!d the percentile of respoodents who n,nked them il:S S
(11\0f,t lrnportant). lhew Included lncrea~n& the overall ~ze of the pool {49%} mair.lmlzlng use of
solilr l•~I and more ii"ailiibility for \iip swimmin1 (45").
Most Important Changes to Monroe Street Pool
Here ilfe the th~ potential chiinges to the Monroe Street Pool th.it respondenU con~red le.151. important and the perceotage of respondeots who n,nked them as 1 toot important).
Th~ In duded the ability to use 1¥ge i11flatable $!Ides and obstacle coursn tn the water (Sl"),
building a meeting room to hold blrthdaY ~rtles ilfld other gatherings (4M') and more s~ce to
loun1eonthepool deckl36"1·
Not Important O,anges to Monroe Street Pool
---pc,oldeditD......., ...
1.78
2SO
10
33-meter pool,
15 lanes (7’ 3”)
More parking spaces
Family restrooms
Sports lighting
Shade
Exterior entrance/exit
Locker rooms, lobby, first
aid, offices, meeting space
Mechanical
room
Monroe Street Pool
11
12 ----------
Shade
More parking
Family
restrooms
Service
truck access
Mechanical
equipment
Exterior
entrance
Natural
drainage basin
Locker rooms,
office spaceSolar water
heating
Sports
lighting
13
14
-----------
MEASURE J – ELECTION RESULTS
ITEM 8: MONROE STREET POOL
17
District 1
Yes 6,944 57%
No 5,211 43%
District 2
Yes 6,212 53%
No 5,544 47%
District 3
Yes 6,565 48%
No 7,019 52%
District 4
Yes 6,855 48%
No 7,517 52%
Architectural Design
l
I
JL
FLOORLVT:
fll1RY lOBBY STAFF
lOUI\IGe, AIPR, FtRST AID
FLOOR TILE 1: i;· x i;· FLOOR TILE 2;
RESTROOM, CHANGING
ROOM & S/iOV,~S
MULTI
PURPOSE
ROOM
CORRiDORS
WALL TILE: uP ro 48. CARPET: ----,. --··, ..... . . ' .; .. . ,-fl• •• • . ; .; :F .... ~ • •
a ... t I I t I .... •· I . '' , ... ,., :,., ... ·-. '.,,. -~
.~ ., .. ,::_. '♦ • ,.
RESTROOM. CHANGING NJIA,\'I Off/CE
ROQ\\ St«l'MRS&EXTERtOR
SHOKl:RS
STAFF
LOUNGE
PAINT:
FIELD
COU~ffER COUNTER
SURFACE 1 & PLAM1: SURFACE 1 & PLAM2:
RECEPTION DESX
WOMEN'S
SHOWER/ CHANGING
CASEWORK srm
LOUl'IC.f, MPR, FIRST AID
EXT
STORAGE
{city of
Carlsbad
VOTER APPROVAL
•Proposition H
–Over $1 million in general city funds for
certain projects requires voter approval
•Measure J placed on November 2022 ballot
1818
ITEM 8: MONROE STREET POOL
{city of
Carlsbad
MEASURE J
To spend city funds from various sources,
including the General Fund, in an amount to
exceed $1 million for the pool project, for an
estimated cost range of $22 million up to $24
million, adjusted annually by the percentage
increase in regional construction cost index
ITEM 8: MONROE STREET POOL
19
{city of
Carlsbad
COST INDEX
ITEM 8: MONROE STREET POOL
20
Index tracks inflation specific to construction industry
2022 Voter approved use of city funds: $24.00 million
2023 Regional construction cost index (9.4%): $2.25 million
2024 Funds approved in today’s dollars: $26.25 million
2024 Total estimated cost of project: $22.97 million
20
FISCAL ANALYSIS
Appropriations to date $4,810,764
Expenditures to date $2,348,791
Total available funding $2,461,973
Construction (estimated) $16,668,000
Construction contingency and soft costs $3,952,335
Total estimated additional project costs $20,620,335
Additional project funding needed $18,158,361
ITEM 8: MONROE STREET POOL
21
ELIGIBLE FUNDING SOURCES
•Northwest Park Development (Park-In-Lieu) Fund
•Public Facilities Fund
•Infrastructure Repair and Replacement Fund
•General Capital Construction Fund
•General Fund
ITEM 8: MONROE STREET POOL
22
{city of
Carlsbad
CONSIDERATIONS
•Which fund is most appropriate based on
nature of project
•What other projects may be drawing from
these funds
•Fund’s balance today and projected balance
in 5 years
ITEM 8: MONROE STREET POOL
23
{city of
Carlsbad
FISCAL ANALYSIS
ITEM 8: MONROE STREET POOL
24
33%
Core maintenance, repair
and refurbishment*
$$
67%
Expanding,
enhancing and
modernizing the
facility
* $ 6 million
(needed even if project for
Concept 3 is not approved)
FISCAL ANALYSIS
Staff recommend one-third of construction funding come from
Infrastructure Repair and Replacement Fund and two-thirds of
construction funding come from General Capital Construction Fund
Infrastructure Replacement related (33%) $6,052,787
General Capital Construction related (67%) $12,105,574
Additional project funding needed $18,158,361
ITEM 8: MONROE STREET POOL
25
{city of
Carlsbad
FISCAL ANALYSIS
•Operating expenses for the renovated and expanded facility are
projected to increase by approximately $370,000 a year due to the
facility’s increase in size, capacity, programming and maintenance costs
•Staff expect this increase would be offset by an increase in revenues
resulting from greater use of the facility and the implementation of
fees consistent with that of the Alga Norte Aquatic Center
ITEM 8: MONROE STREET POOL
26
{city of
Carlsbad
NEXT STEPS
•City Clerk will advertise the project for bids
•Staff anticipate returning to the City Council in
early 2025 to request award of a contract for the
construction and a contract for the construction
management and inspection services
ITEM 8: MONROE STREET POOL
27
{city of
Carlsbad
RECOMMENDED ACTION
Adopt a resolution approving the Monroe Street
Pool Renovation and Replacement Project’s plans,
specifications and contract documents,
appropriating $18,158,361 in construction funding,
and authorizing the City Clerk to advertise the
project for construction bids
ITEM 8: MONROE STREET POOL
28
{city of
Carlsbad