HomeMy WebLinkAbout2024-09-10; City Council; ; Award Construction Contract for the El Camino Real Widening from Sunny Creek Road to Jackspar Drive ProjectCA Review GH
Meeting Date: Sept. 10, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Brandon Miles, Associate Engineer
brandon.miles@carlsbadca.gov, 442-339-2745
Hossein Ajideh, Engineering Manager
hossein.ajideh@carlsbadca.gov, 442-339-2756
Subject: Award Construction Contract for the El Camino Real Widening from
Sunny Creek Road to Jackspar Drive Project
District: 2
Recommended Actions
Adopt a resolution accepting the bids and awarding a contract to Dick Miller, Inc. for the El
Camino Real Widening from Sunny Creek Road to Jackspar Drive Project in an amount not to
exceed $3,882,738 and authorizing an additional appropriation in an amount of $600,000 from
TransNet funds and $250,000 from gas tax funds to Capital Improvement Program Project No.
6094.
Executive Summary
This project will widen northbound El Camino Real from Sunny Creek Road to Jackspar Drive to
add a third northbound vehicle lane, as shown in Exhibit 2, to meet the city’s design standards
and the standards in the city’s General Plan and Growth Management Plan. The project will also
provide new sidewalks, new streetlights and enhanced buffered bike lanes.
The City Council approved the project's plans, received bids, and staff identified the lowest
responsive bidder, but that bidder subsequently withdrew its bid.
Staff request that the City Council accept the bids and award the construction contract for the
project to Dick Miller, Inc., the lowest responsive and responsible bidder, in an amount not to
exceed $3,882,738. The City Council is also being asked to authorize an additional appropriation
in an amount of $600,000 from TransNet1 and $250,000 in gas tax funds, for a total
appropriation request of $850,000 to complete the project.
Carlsbad Municipal Code Sections 3.28.080(C) and 3.28.080(I)(6), which cover purchasing in
construction contracts, require the City Council’s approval for all formally bid contracts when
the value exceeds $200,000, as this project does.
1 TransNet is the county sales tax that funds transportation projects.
Sept. 10, 2024 Item #5 Page 1 of 8
Explanation & Analysis
Project overview
Carlsbad’s Mobility Element, the portion of the city’s General Plan, focused on transportation,
and the city’s Growth Management Plan, call for northbound El Camino Real to be widened for
approximately 2,300 feet from Sunny Creek Road to Jackspar Drive to add a third northbound
vehicular lane. This project, Capital Improvement Program Project No. 6094, will add that lane
through a combination of roadway widening and pavement restriping while improving bicycle
lanes, curbs and gutters and adding sidewalks where they are missing.
While the project predates the city’s declaration of a local state of emergency in 2022, the work
supports the city’s efforts to improve traffic safety while improving circulation and mobility for
people using all forms of transportation by constructing:
• A new sidewalk in compliance with the Americans with Disabilities Act
• A buffered bike lane
• Two new curb ramps at Sunny Creek Road
• Four upgraded curb ramps at the intersection of Jackspar Drive and El Camino Real
The project will provide operational improvements, new pedestrian access and enhanced bike
lanes for public safety and improved community benefits.
Bidding process
• The City Council approved the project’s plans and specifications and authorized
advertising the project for construction bids on April 16, 2024, with the adoption of
Resolution No. 2024-075.
• The project was then advertised using the city’s formal bidding procedures.
• Staff received five bids for construction of the project on May 29, 2024.
• Staff reviewed the contract documents and found that RAL Investment Corporation, dba
Silverstrand Construction, was the lowest responsive bid in an amount of $3,634,183.
• RAL Investment Corporation withdrew its bid on September 4, 2024.
• Dick Miller, Inc. is the second lowest bidder with a responsive bid in an amount of
$3,882,738.
• Staff determined that Dick Miller, Inc. submitted a responsive bid and is a responsible
bidder.
Staff recommend that the City Council authorize an additional appropriation of $600,000 in
TransNet and $250,000 in Gas Tax funds, for a total appropriation request of $850,000, accept
the bids and award a construction contract to Dick Miller, Inc. in an amount not to exceed
$3,882,738.
Fiscal Analysis
The project is currently funded using TransNet funds. An additional appropriation of $850,000 is
required to award the contract to the second lowest responsive and responsible bidder, the
construction contingency and other construction-related costs.
An appropriation of TransNet funds in the amount of $600,000 was forecasted for construction
in the fiscal year 2024-25 Capital Improvement Program budget and additional appropriation of
$250,000 from gas tax funds is needed to fund the second lowest bid for a total appropriation
request of $850,000.
Sept. 10, 2024 Item #5 Page 2 of 8
Gas tax funds are needed as an alternate source of funding because additional funds are
needed beyond the TransNet funds currently assigned to this project. Additional funding from
TransNet funding beyond what has been requested and scheduled is not immediately available
because it would require an amendment to the San Diego Association of Governments, or
SANDAG’s, approved Regional Transportation Improvement Program, which offers only a few
amendments per year.
Available funding and estimated construction costs for the project are shown in the table
below:
Carlsbad Municipal Code Sections 3.28.040(C)(5) and 3.28.090(B) authorize the City Manager or
designee to approve change orders in an amount equal to the contingency set at the time of
project award, which for this project is $650,000.
Next Steps
Once the City Council accepts the remaining bids and awards the construction contract to Dick
Miller, Inc., staff will issue a purchase order, schedule a pre-construction meeting with Dick
Miller, Inc. and issue a notice to proceed for construction of the project.
Construction is expected to commence in December 2024 with a duration of about 12 months
and an estimated completion date of December 2025.
Environmental Evaluation
The City Planner, through the process outlined in Carlsbad Municipal Code Section 19.04.060,
has determined that the project belongs to a class of projects that the state Secretary for
Natural Resources has found do not have a significant impact on the environment. It is
therefore categorically exempt from the requirement for the preparation of environmental
documents pursuant to Guideline Section 15303(d) Class 3 of the California Environmental
Quality Act.
In making this determination, the City Planner has found that the exceptions listed in Section
15300.2 of the guidelines do not apply to this project. The project is consistent with 15303(d)
Class 3 because it consists of construction limited to new facilities, such as street improvements
of reasonable length. The project fills in an existing gap in pedestrian and street facilities. A
El Camino Real Widening from Sunny Creek Road to Jackspar Drive Project
Capital Improvement Program Project No. 6094
Total appropriation to date $5,010,000
Total expenditures and encumbrances to date -$839,454
Total available funding $4,170,546
Construction contract – Dick Miller, Inc. -$3,882,738
Construction contingency -$650,000
Construction management, inspection, material testing, support
services and staff support (estimated) -$485,000
Total estimated project costs -$5,017,738
Remaining balance -$847,192
Additional appropriation requested (rounded) $850,000
Sept. 10, 2024 Item #5 Page 3 of 8
notice of this determination was circulated to the public for a 10-day period, which began on
Oct. 19, 2022, and ended on Oct. 31, 2022, and no appeal was filed.
Exhibits
1.City Council resolution
2.Location map
Sept. 10, 2024 Item #5 Page 4 of 8
Exhibit 1
Sept. 10, 2024 Item #5 Page 5 of 8
RESOLUTION NO. 2024-212
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE BIDS AND AWARDING A CONTRACT TO DICK
MILLER, INC. FOR THE EL CAMINO REAL WIDENING FROM SUNNY CREEK
ROAD TO JACKSPAR DRIVE PROJECT IN AN AMOUNT NOT TO EXCEED
$3,882,738 AND AUTHORIZING AN ADDITIONAL APPROPRIATION IN AN
AMOUNT OF $600,000 FROM TRANSNET FUNDS AND $250,000 FROM GAS
TAX FUNDS TO CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 6094
WHEREAS, the City Counci l of the City of Carl sbad, Ca lifornia, has determined it is necessary,
desirable and in the public interest to con struct the El Camino Real Widening from Sunny Creek Road to
Jackspar Drive Project, Capital Improvement Program, or CIP, Project No. 6094; and
WHEREAS, Carlsbad Municipal Code, or CMC, Sections 3.28.080(C) and 3.28.080(1)(6), which
govern purchasing in construction contracts, require the City Council to award all formally bid contracts
when the value exceeds $200,000; therefore, the project is subject to this requirement; and
WHEREAS, on April 16, 2024, the City Council adopted Resolution No. 2024-075, approving the
project plans and specifications and authorizing advertisement for construction bids for the project; and
WHEREAS, on May 29, 2024, staff received five bids for construction of the project, and the low
bidder subsequently withdrew its bid; and
WHEREAS, Dick Miller, Inc. submitted the second lowest responsive bid in an amount not to
exceed $3,882,738 and staff determined Dick Miller, Inc. is a responsible bidder; and
WHEREAS, CMC Sections 3.28.040(C)(S) and 3.28.090(8) authorize the City Manager or
designee to approve change orders in an amount equal to the contingency set at the time of project
award, which is $650,000 for the project; and
WHEREAS, staff request an additional appropriation in an amount of $600,000 from TransNet
funds and $250,000 from Gas Tax funds, for a total appropriation request of $850,000, to CIP Project No.
6094 to complete the project; and
WHEREAS, the City Planner, through the process outlined in CMC Section 19.04.060, has
determined that the project belongs to a class of projects that the State Secretary for Natural Resources
has found do not have a significant impact on the environment. It is therefore categorically exempt from
the requirement for the preparation of environmental documents pursuant to Guideline Section
15303(d) Class 3 of the California Environmental Quality Act; and
WHEREAS, in making this determination, the City Planner has found that the exceptions listed
in Section 15300.2 of the Guidelines do not apply to this project. The project is consistent with 15303(d)
Class 3 because it consists of construction limited to new facilities, such as street improvements of
reasonable length. The project fills in an existing gap in pedestrian and street facilities. A notice of this
determination was circulated to the public for a 10-day period, which began on Oct. 19, 2022, and ended
on Oct. 31, 2022, and no appeal was filed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the second lowest responsive bid of $3,882,738 submitted by Dick Miller, Inc. for
construction of the El Camino Real Widening from Sunny Creek Road to Jackspar Drive
Project, CIP Project No. 6094, is accepted, and the Mayor is authorized to execute the
contract for the project.
3.That the City Manager or designee is authorized to approve construction change orders
up to $650,000 for the El Camino Real Widening from Sunny Creek Road to Jackspar
Drive Project, CIP Project No. 6094.
4.That the City Manager or designee is authorized to appropriate $600,000 from TransNet
funds and $250,000 from Gas Tax funds to CIP Project No. 6094.
5.That the City Manager or designee is authorized to sign all other documents necessary
for regulatory compliance, to extend funding opportunities, or to otherwise implement
and finalize the project, all of which are subject to review and approval as to form by
the City Attorney’s office.
6.That the award of this contract is contingent upon Dick Miller, Inc. executing the
required contract and submitting the required bonds and insurance policies, as
described in the contract, within 20 calendar days after adoption of this Resolution. The
City Manager may grant reasonable extensions of time to execute the contract and
assemble the required bonds and insurance policies.
Sept. 10, 2024 Item #5 Page 6 of 8
Sept. 10, 2024 Item #5 Page 7 of 8
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 10th day of September, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEITH BLACKBURN, Mayor
()Jl
SHERRY FREISINGER, City Clerk
(SEAL)
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PLOT DATE: 6/16/2021 PATH: S:\EngGIS\Madison_Power\Location maps\El Camino Real Widening- Sunny Creek road to Jackspar.mxd
PROJECT NAME EXHIBITPROJECTNUMBER60942EL CAMINO REAL WIDENING FROM SUNNY CREEK ROAD TO JACKSPAR DRIVE PROJECT
LOCATION MAP
CARLSBAD
VISTA
OCEANSIDE
ENCINITAS
SAN MARCOS
Vicinity Map ³
PLOTTED BY: MPower
SITE
SITE
³NOT TO SCALE
Exhibit 2
Sept. 10, 2024 Item #5 Page 8 of 8