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Home My WebLink About2024-07-01; Traffic Safety and Mobility Commission; ; Fiscal Year 2024-25 – Traffic Safety & Mobility Commission Work PlanMeeting Date: July 1, 2024 To: Traffic Safety & Mobility Commission Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager nathan.schmidt@carlsbadca.gov, 442-339-2734 Subject: Fiscal Year 2024-25 – Traffic Safety & Mobility Commission Work Plan Recommended Action Provide staff input on the fiscal year, or FY, 2024-25 Traffic Safety & Mobility Commission Workplan for future submittal to the City Council. Executive Summary Carlsbad Municipal Code Section 2.15.020(C) requires the Traffic Safety & Mobility Commission, or TS&MC, to prepare a draft work plan that identifies activities that the TS&MC anticipates undertaking in the coming year and a subsequent report of the TS&MC’s accomplishments. The purpose of this work plan is to encourage increased dialogue between the TS&MC and the City Council. City staff will facilitate this work and develop a draft work plan that will include a list of goals and related tasks that will guide the TS&MC agenda for the coming year. Next Steps The FY 2024-25 TS&MC work plan will be submitted to the City Council for review and approval. Exhibits 1.Draft City Council Resolution 2.Memo from City Attorney, Dec. 18, 2018 3.Traffic Safety & Mobility Commission Current Work Plan for FY 2023-24 4.Traffic safety & Mobility Commission Communications Plan July 1, 2024 Item #2 Page 1 of 11 Exhibit 1 RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE TRAFFIC SAFETY & MOBILITY COMMISSION WORK PLAN FOR FISCAL YEAR 2024-25. WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or commission provide to the City Council for its approval an annual Work Plan of activities to be undertaken by the board or commission; and WHEREAS, consistent with the duties of the Traffic Safety & Mobility Commission under Chapter 2.28 of the Carlsbad Municipal Code, staff prepared a draft annual Work Plan for the Traffic Safety & Mobility Commission that is designed to promote mobility and traffic safety within the city and to implement the General Plan Mobility Element; and WHEREAS, the draft annual Work Plan includes development of a communications plan, consistent with City Council direction to staff at its ____, 2024, meeting to include a communications plan under which the Traffic Safety & Mobility Commission Chair will provide semi-annual reports to the City Council on the Commission’s activities and recommendations on specific matters; and WHEREAS, on ___, 2024, the Traffic Safety & Mobility Commission considered and unanimously recommended City Council approval of the draft annual Work Plan for Fiscal Year (FY) 2023-24. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council of the City of Carlsbad approves the Traffic Safety & Mobility Commission Work Plan for FY 2024-25, attached hereto as Attachment A. July 1, 2024 Item #2 Page 2 of 11 PASSED, APPROVED AND ADOPTED at a regular Meeting of the City Council of the City of Carlsbad, California, California on the __ day of ________, 2024, by the following vote, to wit: AYES: NAYS: ABSENT: _________________________ KEITH BLACKBURN, Mayor _________________________ SHERRY FREISINGER, City Clerk (SEAL) July 1, 2024 Item #2 Page 3 of 11 Memorandurn December 18, 2018 To: All Boards and Commissions From: Celia A. Brewer, City Attorney Via: Boards and Commissions Staff Liasions Re: Work Plans {cityof Carlsbad The City Councll recently revised the Municipal Code to create uniform policies and• procedures related to boards and commissions. Included in those revisions is a requirement for each board and commission to submit an annual work plan and a subsequent report of the activities it has undertaken to the City Council. The workplan should include the activities that the board or commission anticipates undertaking in the coming year. The City Cou11cil will review, amend if necessary and apprnve the work plan. The purpose of the work plan is to encourage increased dialogue between the boards and commissions and the City Council. It will also help ensure that the boards and commissions are working in line with the priorities of the City Council. Your staff liaison will present you with an initial draft work plan. Please spend some time at your next available meeting to review, modify if necessary and approve the draft work plan. In addition, please also consider any modifications to your authorizing ordinance or resolution which you may be necessary. The City Council will be reviewing the authorizing ordinances and resolutions at a future meeting. City Attorney 1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t Exhibit 2 July 1, 2024 Item #2 Page 4 of 11 City of Carlsbad Traffic Safety & Mobility Commission Work Plan Fiscal Year 2024‐25 DRAFT I.Mission Statement The Traffic Safety & Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data‐driven decision‐making and a forward‐looking approach to transportation. We are transparent and do the right thing the right way. II.Duties The City Council has established a goal to have the City of Carlsbad become a leader in multimodal transportation systems and creative approaches to moving people and goods through and within the City of Carlsbad. Consistent with Carlsbad Municipal Code Chapter 2.28, the City of Carlsbad Traffic Safety & Mobility Commission was established. Duties of the Traffic Safety & Mobility Commission are defined as follows by the Carlsbad Municipal Code Section 2.28.050: It shall be the duty of the Traffic Safety & Mobility Commission to study matters concerning mobility and traffic safety, including implementation of the General Plan Mobility Element, and to make written recommendations to the City Council and Planning Commission regarding measures that should be taken to promote mobility and traffic safety within the city as follows: A.Review staff studies and reports, and make recommendations to the City Council and Planning Commission on mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; B.Provide a public forum to review community input regarding mobility and traffic safety matters, including but not limited to those related to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety; C.Review and provide recommendations for revision to the city codes and plans on mobility and traffic safety matters, including but not limited to pedestrian, bicycle, vehicular and transit modes of travel, and parking and school safety. III.FY 2024‐25 Goals & Objectives Consistent with Carlsbad Municipal Code Chapter 2.15, the Traffic Safety & Mobility Commission will provide advisory recommendations within the scope of this work plan. The Traffic Safety & Mobility Commission will focus on the following FY 2024-25 Goals/Objectives: 1.Goal: Review staff recommendations on the multimodal transportation system, and Exhibit 3 July 1, 2024 Item #2 Page 5 of 11 provide input based on data, best practices and public input. a) Objective: Review and provide input on mobility policies, programs, processes, and informational reports including the Growth Management Program (GMP) Annual Monitoring Reports, status related to signal and traffic management center operations from the Signal Coordination (CIP) project, Traffic Impact Fee program and other reports within the purview of the commission. In addition, the Traffic Safety & Mobility Commission will review the list of CIP projects as part of the Transportation Director’s bi‐annual transportation update report. Schedule: • Spring • Presentation of the annual GMP Monitoring Report • Update on the city’s traffic signal program • Summer and Winter • Presentation of the bi‐annual Transportation Update Report b) Objective: Review and provide input on current mobility plans, including the annual progress reports on the Sustainable Mobility Plan, and Citywide Transportation Demand Management (TDM) Program. • Schedule: • February 2025: Annual update on the Sustainable Mobility Plan and Multimodal Transportation Impact Fee Program • Winter 2024: Performance report of the TDM program and Active Transportation Monitoring Report, including metrics on active participants in the TDM program, changes in active transportation use, and other performance indicators. c) Objective: Review and provide input on Carlsbad Residential Traffic Management Program projects and proposed traffic calming features such as speed cushions, traffic circles, raised crosswalks and curb extensions. • Schedule: • Staff will present Residential Traffic Management projects and traffic calming recommendations on an on‐ going basis. d) Objective: Review and provide input to the city’s transportation planning documents and related policies such as the update of the Transportation Impact Analysis (TIA) Guidelines. • Schedule: • Staff will present the proposed revisions to the TIA July 1, 2024 Item #2 Page 6 of 11 guidelines and vehicle level of service (LOS) evaluation methods in the Winter of 2024 with City Council adoption anticipated in early 2025. • Staff will present the MMLOS results of the GMP Monitoring Report to the City Council and Traffic Safety & Mobility Commission in 2024. e) Objective: Provide opportunities for public input on scheduled city projects that have the potential to improve mobility options. • Schedule: • Staff will present mobility related projects and receive community input on an on‐going basis. 2. Goal: Focus on mobility, including safety improvements, around school locations a) Objective: Review and provide input on significant mobility and safety projects near schools. Proactively engage the school district in Safe Routes to School (SRTS) planning and work with the schools to develop SRTS and access plans. b) Objective: Receive informational reports from the Carlsbad Police Department regarding school traffic education and enforcement. • Schedule: • Staff will present mobility and safety projects near school sites on an on‐going basis. • The Carlsbad Police Department will provide quarterly updates. Annual Schedule of Items: The following list provides a tentative schedule of re‐ occurring agenda items that the Traffic Safety & Mobility Commission will review each year. First Quarter (January – March) • Semi‐Annual Transportation Report • Growth Management Plan Circulation Section Second Quarter (April – June) • Traffic Safety & Mobility Commission Work Plan • Semi‐Annual Transportation Report Fourth Quarter (October – December) • TDM and Active Transportation Monitoring Report • Traffic Safety &Mobility Commission Annual Calendar Other re-occurring programs to be presented as available: • Pavement Management Program, annual resurfacing projects July 1, 2024 Item #2 Page 7 of 11 • ADA Improvement Program, bi‐annual projects • ADA Transition Plan • Sidewalk Improvement Program, bi‐annual projects July 1, 2024 Item #2 Page 8 of 11 Traffic Safety & Mobility Commission Proposed Communications Plan Goals •Facilitate communication between the commission and the City Council regarding the Traffic Safety & Mobility Commission work plan, including implementation status and City Council actions related to work plan items. •Promote opportunities for the public to engage with the commission and obtain information about the commission’s activities. Strategies & tactics Staff Reports •When city staff plans to bring forward an item related to the work plan for action to the Planning Commission or City Council, staff will seek an advisory recommendation from the commission beforehand. •When preparing staff reports for items coming before the commission for action, city staff will include the following: 1.Requests for advisory recommendations from the commission. 2.Opportunities for public input. 3.A clear overview of whether the item will require further consideration by the Planning Commission and/or City Council and whether the item will be considered on the consent calendar or as a presentation. •When preparing staff reports for commission items coming before the Planning Commission or City Council, city staff will include as an exhibit the approved commission meeting minutes related to the item. If the Commission minutes have not yet been approved, draft minutes will be submitted on that item. City Traffic Engineer Comment •During City Traffic Engineer comment at each commission meeting, city staff will provide an updated status report on: 1.any City Council actions taken on items related to the commission work plan since the last commission meeting; 2.other pending mobility-related items to be addressed by the City Council with or without prior commission review; and 3.unresolved requests from the commission Annual Work Plan •City staff will collaborate with the commission to prepare an annual work plan to the City Council and a subsequent report of its accomplishments per Carlsbad Municipal Code section 2.15.020(C). Exhibit 4 July 1, 2024 Item #2 Page 9 of 11 Participation at City Council meetings •Per Carlsbad Municipal Code section 2.15.020(D), the commission (chair or another commissioner designated by the commission) will provide periodic written reports to the City Council, which should include: 1.Recent activities of the commission. 2.Attendance at the commission’s meetings. 3.Any ad hoc subcommittees which the commission has formed. 4.Any proposed amendments to the commission’s work plan; and 5.Any matters which the commission wishes to bring to the attention of the City Council or to have placed on a future City Council agenda. •In addition to providing the above-described written reports to City Council, the commission (chair or another commissioner designated by the commission) will also: 1.Participate in the semi-annual update to City Council by city staff on traffic and mobility initiatives. 2.Participate in the presentation to City Council on the commission’s annual work plan. 3.Affirm the commission’s recommendations and provide input on traffic and mobility items being presented to City Council. •The commission will also undertake other tasks from time to time as requested or approved by the City Council per Carlsbad Municipal Code section 2.15.020(F). Commissioners will coordinate participation at City Council meetings with the staff liaison to ensure proper protocols are followed. Meeting Agendas and Public Records •Items requested by a majority commission vote shall be agendized within a reasonable time if they are related to the work plan and staff resources are available. •The commission may place a time-certain item on their next agenda related to the items listed in CMC section 2.15.020 (D). •Best efforts will be made to distribute the commission agenda packet, staff reports, and meeting minutes available to the public and commissioners at least five (5) days in advance of a scheduled commission meeting. When not feasible, city staff will attempt to publicly circulate the full agenda package a minimum of 72 hours prior to the commission meeting in accordance with applicable law, including posting on the city’s website. •Commissioners may submit pre-meeting questions to staff, and staff shall make reasonable efforts to answer the questions prior to the meeting, consistent with City Council practice. •Additional materials received by the Friday before the scheduled meeting shall be distributed by staff to the commission and the public consistent with City Council practice. July 1, 2024 Item #2 Page 10 of 11 •Commission meeting minutes will focus on noticed agenda items and accurately record recommendations, actions and public comments, so the commission’s activities are transparent to the public. •Commission records will be retained in accordance with the records retention schedule adopted by the City Council and applicable law. July 1, 2024 Item #2 Page 11 of 11 Traffic Safety and Mobility Commission Work Plan for Fiscal Year 2024-25 Nathan Schmidt, Transportation Planning and Mobility Manager July 1, 2024 1 RECOMMENDED ACTION •Provide input on the fiscal year (FY) 2024-25 Traffic Safety and Mobility Commission Workplan for future submittal to the City Council ITEM 2:TS&MC FY 2024-25 WORK PLAN 2 BACKGROUND •Carlsbad Municipal Code requires commissions to have annual work plans (CMC 2.15.020 (C)) •Encourage increased dialogue between the Traffic Safety and Mobility Commission and the City Council •Ensure that the commission is working in line with the council’s priorities ITEM 2: FY 24-25 TS&MC WORK PLAN 3 MISSION STATEMENT •The Traffic Safety and Mobility Commission is committed to enhancing safe mobility for the city and its residents by using data-driven decision-making and a forward-looking approach to transportation. We are transparent and do the right thing the right way. ITEM 2: FY 24-25 TS&MC WORK PLAN 4 DUTIES •Review staff studies and reports, and make recommendations to the City Council and Planning Commission on mobility and traffic safety matters, but not limited to those related to pedestrians, bicycle, vehicular, and transit modes of travel, and parking and school safety ITEM 2: FY 24-25 TS&MC WORK PLAN 5 DUTIES CONTINUED •Provide a public forum to review community input regarding mobility and traffic safety matters, including but not limited to those related to all modes of travel, parking, and school safety •Review and provide recommendations for revisions to city codes and plans on mobility and traffic safety matters, including but not limited to all modes of travel and parking and school safety. ITEM 2: FY 24-25 TS&MC WORK PLAN 6 FY 24-25 WORK PLAN: FIRST GOAL Review staff recommendations on the multimodal transportation system, and provide input on data, best practices, and public input. •Examples: Capital Improvement Projects, Growth Management Program (GMP) Annual Monitoring Reports, Traffic Signal Program, Sustainable Mobility Plan projects, Traffic Calming Plans ITEM 2: FY 24-25 TS&MC WORK PLAN 7 FY 24-25 WORK PLAN: SECOND GOAL Focus on mobility around school locations including safety. •Review of mobility and safety projects near schools •Proactively engage the school districts in Safe Routes to School planning •Receive quartly reports from the Carlsbad Police Department ITEM 2: FY 24-25 TS&MC WORK PLAN 8 OPEN DISCUSSION & RECEIVE DIRECTION FROM THE COMMISSION ON WORK PLAN UPDATES ITEM 2:TS&MC FY 2024-25 WORK PLAN 9 NEXT STEPS •Staff will revise the current work plan based on direction received from the Traffic Safety and Mobility Commission •Return to the TS&MC in August for final review •Submit the FY 2024-25 Work Plan to City Council for adoption ITEM 2: FY 24-25 TS&MC WORK PLAN 10