HomeMy WebLinkAbout2024-10-01; Beach Preservation Commission; ; Beach Preservation Commission Meeting Time and Calendar through 2025Meeting Date: Oct. 1, 2024
To: Beach Preservation Commission
From: Todd Reese, Parks Services Manager
Staff Contact: Nick Stupin, Parks Planning Manager
nick.stupin@carlsbadca.gov, 442-339-2527
Subject: Beach Preservation Commission Meeting Time and Calendar through 2025
Recommended Action
Select a Beach Preservation Commission meeting time and adopt a Beach Preservation
Commission meeting calendar for the remainder of calendar year 2024 and calendar year 2025.
Discussion
During the Aug. 6, 2024 Beach Preservation Commission meeting, several Commissioners
shared concerns about the current meeting time. The Commissioners stated that the 11 a.m.
meeting has presented a significant challenge to their attendance. Staff was asked to return to
the Commission with options for an afternoon meeting time that may be more conducive to the
Commissioners’ schedules. To address this request, staff reviewed the applicable workloads
and the Council Chamber availabilities. Based on this review, a 3:00 p.m. meeting time on
either the first or fourth Thursday of even numbered months may be accommodated.
The option of 3 p.m. on the first Thursday of even numbered months is contingent on the
Senior Commission adopting a meeting calendar of 3 p.m. on the first Thursday of odd
numbered months. Currently, the Senior Commission meets at 3 p.m. on the first Thursday of
each month. The Senior Commission will be adopting its meeting calendar for the remainder of
calendar year 2024, and all of calendar year 2025, on Oct. 3, 2024.
Staff is providing the Beach Preservation Commission with three meeting calendar options for
its consideration. Exhibit 1 depicts the option of the status quo, holding the Commission
meetings at 11 a.m. on the first Tuesday of even numbered months. Exhibit 2 depicts the option
to hold the Commission meetings at 3 p.m. on the first Thursday of even numbered months.
Exhibit 3 depicts the option to hold the Commission meetings at 3 p.m. of the fourth Thursday
of even numbered months. For all three options, the location of the Commission meetings
would remain at the 6ouncil Chambers. Staff recommends the Commission select a Commission
meeting time and adopt a Commission meeting calendar though calendar year 2025.
Oct. 1, 2024 Item #2 1 of 10
& BEACH PRESERVATION COMMISSION
Staff Report .
Exhibits
1.Current, first Tuesday, even numbered months, meeting calendar option through 2025
2.First Thursday, even numbered months, meeting calendar option through 2025
3.Fourth Thursday, even numbered months, meeting calendar option through 2025
Oct. 1, 2024 Item #2 2 of 10
Exhibit 1
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2024 Meeting Calendar – Current Day Option
Nov 2024 Dec 2024
S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 7
3 4 5 6 7 8 9 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 29 30 31
Meetings will be held on the first Tuesday of even numbered months, at the City Council Chambers, at 11 a.m.
City Holidays
Oct. 1, 2024 Item #2 3 of 10
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2025 Meeting Calendar - Current Day Option
Jan 2025 Feb 2025 March 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
Apr 2025 May 2025 Jun 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
Jul 2025 Aug 2025 Sep 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
Oct 2025 Nov 2025 Dec 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
Meetings will be held on the first Tuesday of even numbered months, at the City Council Chambers, at 11 a.m.
City Holidays
Oct. 1, 2024 Item #2 4 of 10
Exhibit 2
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2024 Meeting Calendar - First Thursday Option
Nov 2024 Dec 2024
S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 7
3 4 5 6 7 8 9 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 29 30 31
Meetings will be held on the first Thursday of even numbered months, at the City Council Chambers, at 3 p.m.
City Holidays
Oct. 1, 2024 Item #2 5 of 10
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2025 Meeting Calendar - First Thursday Option
Jan 2025 Feb 2025 March 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
Apr 2025 May 2025 Jun 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
Jul 2025 Aug 2025 Sep 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
Oct 2025 Nov 2025 Dec 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
Meetings will be held on the first Thursday of even numbered months, at the City Council Chambers, at 3 p.m.
City Holidays
Oct. 1, 2024 Item #2 6 of 10
Exhibit 3
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2024 Meeting Calendar - Fourth Thursday Option
Nov 2024 Dec 2024
S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 7
3 4 5 6 7 8 9 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 29 30 31
Meetings will be held on the fourth Thursday of even numbered months, at the City Council Chambers, at 3 p.m.
City Holidays
Oct. 1, 2024 Item #2 7 of 10
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2025 Meeting Calendar - Fourth Thursday Option
Jan 2025 Feb 2025 March 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
Apr 2025 May 2025 Jun 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
Jul 2025 Aug 2025 Sep 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
Oct 2025 Nov 2025 Dec 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
Meetings will be held on the fourth Thursday of even numbered months, at the City Council Chambers, at 3 p.m.
City Holidays
Oct. 1, 2024 Item #2 8 of 10
Exhibit 3
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2024 Meeting Calendar – All Options
Nov 2024 Dec 2024
S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 7
3 4 5 6 7 8 9 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 29 30 31
Meetings will be held according to the schedule stated on the individual option page.
City Holidays
Oct. 1, 2024 Item #2 9 of 10
CITY OF CARLSBAD
BEACH PRESERVATION COMMISSION
2025 Meeting Calendar - All Options
Jan 2025 Feb 2025 March 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29
30 31
Apr 2025 May 2025 Jun 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
Jul 2025 Aug 2025 Sep 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
Oct 2025 Nov 2025 Dec 2025
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 1 2 3 4 5 6
5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
Meetings will be held according to the schedule stated on the individual option page.
City Holidays
Oct. 1, 2024 Item #2 10 of 10
Beach Preservation Commission
Meeting Calendar For 2024 and 2025
Nick Stupin, Parks Planning Manager
Parks & Recreation Department
Oct. 1, 2024
{ City of
Carlsbad
RECOMMENDED ACTION
Discuss the Beach Preservation Commission
meeting time and select a Beach Preservation
Commission meeting calendar for the remainder
of calendar year 2024 and calendar year 2025.
ITEM NO. 2: COMMISSION MEETING CALENDAR
{ City of
Carlsbad
DISCUSSION
Three meeting calendar options for the Commission’s
consideration:
•Exhibit 1, status quo option to hold Commission meetings on
even numbered months, 1st Tuesday – 11-12:30 p.m.
•Exhibit 2, option to hold the Commission meetings on even
numbered months, 1st Thursday – 3-4:30 p.m *
•Exhibit 3, option to hold the Commission meetings on even
numbered months, 4th Thursday – 3-4:30 p.m.
For all options, the location of meetings would remain status quo
ITEM NO. 2: COMMISSION MEETING CALENDAR
Current Day Option
2024 Meeting Calendar
1st Tuesday – 11:00 a.m.
Even numbered months
ITEM NO. 2: COMMISSION MEETING CALENDAR
17 18 19 20 21 22 23
24 25 26 27
{ City of
Carlsbad
Current Day Option
2025 Meeting Calendar
1st Tuesday – 11:00 a.m.
Even numbered months
ITEM NO. 2: COMMISSION MEETING CALENDAR
1 1
10 11 6 7 8 2 3 4 5 6 7 8
15 16 17 18 13 14 15 9 10 11 12 13 14 15
2.2 23 24 25 19 20 21 22. 16 17 18 19 20 21 2.2
2.9 3 3 6 7 2 23 2.4 25 26 27 28 29
30 31
s M T w T F s s M T w T F s
2 3 2 3 4 5 6 7
6 7 8 9 10 11 12 5 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 2.1
20 21 22 2.3 24 25 26 18 19 2.0 21 22 23 24 22. 23 24 25 26 27 28
27 28 29 30 27 28 29 30 31 29 30
6 7 8 9 10 11 12 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 15 16 14 15 16 l7 18 19 20
20 21 22 2.3 24 25 26 17 18 19 20 21 22 23 21 2.2 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 2.9 30
31
{ City of
Carlsbad
19 20 21 2.2 23 24 25 16 17 18
26 27 28 29 30 31 23 24 2.5 26
30
First Thursday Option
2024 Meeting Calendar
1st Thursday – 3:00 p.m.
Even numbered months
ITEM NO. 2: COMMISSION MEETING CALENDAR
1 7 1 8 19 20 21 22 23
24 25 26 27
{ City of
Carlsbad
First Thursday Option
2025 Meeting Calendar
1st Thursday – 3:00 p.m.
Even numbered months
ITEM NO. 2: COMMISSION MEETING CALENDAR
1 1
10 11 6 7 8 2 3 4 5 6 7 8
15 16 17 18 13 14 15 9 10 11 12 13 14 15
2.2 23 24 25 19 20 21 22. 16 17 18 19 20 21 2.2
2.9 3 3 6 7 2 23 2.4 25 26 27 28 29
30 31
s M T w T F s s M T w T F s
2 3 2 3 4 5 6 7
6 7 8 9 10 11 12 5 7 8 9 10 8 9 10 11 12 13 14
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 2.1
20 21 22 2.3 24 25 26 18 19 2.0 21 22 23 24 22. 23 24 25 26 27 28
27 28 29 30 27 28 29 30 31 29 30
6 7 8 9 10 11 12 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 15 16 14 15 16 l7 18 19 20
20 21 22 2.3 24 25 26 17 18 19 20 21 22 23 21 2.2 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 2.9 30
31
{ City of
Carlsbad
19 20 21 2.2 23 24 25 16 17 18
26 27 28 29 30 31 23 24 2.5 26
30
Fourth Thursday Option
2024 Meeting Calendar
4th Thursday – 3:00 p.m.
Even numbered months
ITEM NO. 2: COMMISSION MEETING CALENDAR
17 18 19 20 21 22 23
24 25 26 27
{ City of
Carlsbad
Fourth Thursday Option
2025 Meeting Calendar
4th Thursday – 3:00 p.m.
Even numbered months
ITEM NO. 2: COMMISSION MEETING CALENDAR
3 1 1
10 11 7 8 2 3 4 5 6 7 8
15 16 17 18 15 9 10 11 12 13 14 15
22 23 24 25 22 16 17 18 19 20 21 22
2 0 31 23 24 25 26 27 28 29
30 31
s M T w l F s s M T w T F s s M T w T F s
1 2 3 4 5 2 3 2 3 4 5 6 7
6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 1.0 11 12 13 14
13 14 15 16 17 18 19 11 12 13 1.4 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 27 28 29 30 31 29 30
s M T w T F s
2
6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
{ City of
Carlsbad
16 17 18 20
23 24 25 26
30
RECOMMENDED ACTION
Discuss the Beach Preservation Commission
meeting time and select a Beach Preservation
Commission meeting calendar for the remainder
of calendar year 2024 and calendar year 2025.
ITEM NO. 2: COMMISSION MEETING CALENDAR
{ City of
Carlsbad
QUESTIONS AND COMMENTS
Thank you
ITEM NO. 2: COMMISSION MEETING CALENDAR
{ City of
Carlsbad
All Options
2024 Meeting Calendar
1st Tuesday – 11:00 a.m.
1st Thursday – 3:00 p.m.
4th Thursday – 3:00 p.m.
ITEM NO. 2: COMMISSION MEETING CALENDAR
17 18 19 20 21 22 23
24 25 26 27
{ City of
Carlsbad
1st Tuesday – 11:00 a.m.
1st Thursday – 3:00 p.m.
4th Thursday – 3:00 p.m.
All Options
2025 Meeting Calendar
ITEM NO. 2: COMMISSION MEETING CALENDAR
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
s M T w T F s
2 3
5 7 8 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
27 28 29 30 31
6 7 8 10 11 12 7 8 10 11 12 13
13 14 15 16 17 18 19 14 15 16 17 18 19 20
20 21 22 23 24 25 26 21 22 23 24 25 26 27
27 28 29 30 31 28 29 30
{ City of
Carlsbad
16 17 18 19 20 21
23 24 25 26
30