HomeMy WebLinkAbout2024-10-08; City Council; ; General Fund Surplus: Approval of Fiscal Year 2023-24 Budget Carryforward Requests and Appropriation of Unspent Funds to Budget for Fiscal Year 2024-25CA Review AZ
Meeting Date: Oct. 8, 2024
To: Mayor/President and City Council/Board
From: Scott Chadwick, City Manager/Executive Director
Staff Contact: Zach Korach, Finance Director
zach.korach@carlsbadca.gov or 442-339-2127
Subject: General Fund Surplus: Approval of Fiscal Year 2023-24 Budget
Carryforward Requests and Appropriation of Unspent Funds to Budget
for Fiscal Year 2024-25
Districts: All
Recommended Actions
1.Adopt a resolution approving the fiscal year 2023-24 budget carryforward requests and
appropriation of funds to fiscal year 2024-25 and authorizing capital outlay purchases.
2.Adopt a resolution approving the Carlsbad Municipal Water District fiscal year 2023-24
budget carryforward requests and appropriation of funds to fiscal year 2024-25 and
authorizing capital outlay purchases.
3.Adopt a resolution approving the Carlsbad Public Financing Authority fiscal year 2023-24
budget carryforward requests and appropriation of funds to fiscal year 2024-25 and
authorizing capital outlay purchases.
4.Adopt a resolution approving the restriction of General Fund reserves in fiscal year 2024-
25 to fund the $7,500,000 contribution to the city’s section 115 Pension Trust.
Executive Summary
The City of Carlsbad, like other governments, usually has surplus funds at the end of each fiscal
year as a result of the city’s actual revenue exceeding what it actually spent, plus any unspent
and unencumbered funds that had been budgeted to have been spent in that fiscal year.
These unspent funds can be moved into the budget for the following fiscal year in what is
referred to as a budget carryforward of funds. The city’s General Fund Surplus Policy was
established by City Council Policy No. 87. In accordance with that policy, staff are presenting the
list of budget carryforward requests and appropriation of funds to FY 2024-25 for the City
Council’s and Board of Directors’ consideration and approval. The requests are detailed below.
Staff are also reporting that the city is in conformance with City Council Policy No. 74 on the
General Fund Reserve and with City Council Policy No. 86 on pension funding.
of the City Council, Carlsbad Municipal Water District and Carlsbad Public Financing Authority
Oct. 8, 2024 Item #12 Page 1 of 21
This item is before the City Council because council policies require reporting the status of the
reserve levels relative to the policy to the City Council, and because the City Council’s approval
is required for individual carryforward requests greater than $100,000.
Explanation & Analysis
Items approved by prior City Council action
The City Council has already approved carrying forward the budget for various items from fiscal
year 2023-24 to 2024-25. A list of unspent grant funding and developer deposits previously
approved by the City Council through the fiscal year 2024-25 operating budget resolution
(Resolution No. 2024-142, adopted on June 18, 2024) is included as Exhibit 5. These items
include:
• Grant funding approved but not yet completely expended by the end of the fiscal year
for various programs and services, including:
o $115,679 in unspent grant funding in the General Fund
o $5,024,369 in total unspent grant funding in all other funds
• Unspent developer deposits received for developer-funded studies and plan check
services that were not expended by fiscal year-end. These total $54,332 in the General
Fund.
Council Policy No. 87 – General Fund Surplus Policy
This policy established the process of using surplus funds after a fiscal year has ended. The
policy dictates that the city will take the four action steps listed below to comply with Council
Policy No. 87. Each action step is followed by staff’s updates and recommendations.
Step 1 - The city will use surplus funds to replenish any General Fund reserve deficiencies, up to
40%, as set forth in the City Council General Fund Reserve Policy No. 74.
Assuming all carry forward requests and proposed uses of General Fund reserve are
approved, the city’s General Fund reserve is projected to end the fiscal year at approximately
$154.3 million, or 65% of the FY 2024-25 budget, excluding $9.6 million set aside for
economic uncertainty.
Step 2 - The city will use surplus funds to replenish any pension liability deficiencies to achieve a
pension-funded ratio of no less than a minimum of 80% funded, with a target funded ratio
range of 80% to 85%.
The unfunded liability is the difference between pension assets and liabilities, while the
funded ratio or status is the ratio of pension assets to liabilities. In 2019, the City Council
adopted a Pension Funding Policy, City Council Policy No. 86. This policy states that the city
will strive to maintain an 80% funded status. Said another way, the goal of this policy is to
keep Carlsbad’s pension debt at no more than 20% of its total liabilities.
Since fiscal year 2016-17, the city has contributed $56.4 million to CalPERS, the state’s
retirement fund for government workers, to reduce the city’s unfunded liability and thereby
achieve interest savings. These contributions were in addition to the annual required
contributions set by CalPERS.
The City Council approved the establishment of a Section 115 Pension Trust and a Pension
Investment Policy on Sept. 12, 2023, to govern the management of assets within the trust.
Oct. 8, 2024 Item #12 Page 2 of 21
This trust allows the city to stabilize pension cost volatility, maintain local control over the
city’s assets and earn a potentially higher rate of return than if the assets were kept within
the General Fund. The City Council approved an initial contribution of $10 million on Sept.
26, 2023. The trust has earned approximately $1.1 million since its establishment.
City Council Policy No. 86 states that “in the event the city is unable to meet the minimum
combined pension funded ratio of 80% with current resources (i.e., without borrowing or
using reserves), the Finance Director or Deputy City Manager of Administrative Services will
identify a reasonable period to return to a minimum 80% funded ratio status.”
Rather than making a significant one-time payment to CalPERS, the city will contribute the
difference between the 74.6% funded status as of June 30, 2022, and the 80% target to the
Section 115 Trust over a five-year period.
The city made an initial contribution of $10.0 million and is expected to make four additional
annual contributions of $7.5 million with General Fund dollars. Over the five-year period and
beyond, assets in the trust would be invested with a “balanced” investment strategy in
accordance with the city’s Pension Trust Investment Policy, City Council Policy No. 98. Staff
project that at the end of fiscal year 2027-28, assets in the trust will meet the 80% funded
status target, assuming CalPERS meets its annual target rate of return. Any deposits or
withdrawals from the trust require approval from the City Council.
The city’s funded status changes every year based on CalPERS’ investment performance. In
the event the city’s combined funded status meets or exceeds the 80% target level, it is
important the Section 115 Trust continues to serve the city as a pension rate stabilization
tool. The asset balance in the trust is evaluated to ensure it is on track to accumulate
sufficient funds to cover the additional costs associated with a potential future reduction in
CalPERS’ discount rate, the fund's expected rate of return.
While the trust would help ensure the city maintains an 80% combined funded ratio, the
ultimate funding goal would be for the city to have sufficient assets in the trust to be
prepared for further discount rate reductions by CalPERS.
With the initial contribution of $10 million, followed by four annual contributions of $7.5
million, and assuming an annual rate of return of 6.25%, not only would the city’s funded
status reach 80% over a five-year period, but over a 20-year period there would be sufficient
assets in the trust to fund a potential reduction in CalPERS’ discount rate from the current
6.8% to 6.25%. At the time the Section 115 Pension Trust was established, the potential
reduction in CalPERS’ discount rate represented an additional $118 million in unfunded
pension costs for the City of Carlsbad.
Staff recommend the City Council approve the restriction of General Fund reserves in fiscal
year 2024-25 to fund the second contribution of $7.5 million to the Section 115 Trust. The
accounting for this $7.5 million contribution does not require the City Council to approve a
budget appropriation or transfer of General Funds. Instead, if the City Council approves the
contribution, this money will be marked as restricted and reported that way in the city’s
financial statements. The resolution approving the restriction of the $7.5 million contribution
to the Section 115 Trust is attached as Exhibit 4.
Oct. 8, 2024 Item #12 Page 3 of 21
Step 3 - The City Manager is authorized to approve the carrying forward of any unspent and
unencumbered budget for a particular item equal to or less than $100,000 into the following
fiscal year. These items will be one-time expenditures and not for ongoing services, programs or
personnel.
The Finance Department asked city departments to submit budget carryforward requests for
one-time expenses and not for ongoing services, programs or personnel in July 2024. The
requests were reviewed by the City Manager. The City Manager approved $321,401 in
General Fund carryforward requests and $26,795 in carryforward requests for other non-
General Fund funds. All individual items are less than $100,000. A listing of all City Manager-
approved requests is included as Exhibit 6.
Step 4 - Items equal to or greater than $100,000 will be brought forward for City Council/Board
of Directors consideration to approve the use of any remaining surplus funds.
The City Manager completed a preliminary review of department-submitted budget
carryforward requests greater than $100,000 for submission to the City Council/Board of
Directors. The requested items over $100,000 requiring City Council/Board approval are
listed and described in the following section. The General Fund carryforward requests total
$5,752,192 and the non-General Fund requests total $2,635,954. The lists of these requests
are included as Attachments A to Exhibits 1, 2 and 3.
General Fund requests for City Council approval
• Carlsbad Village Trenching - $5,220,000
The Carlsbad Strategic Plan includes a strategic objective to work with the San Diego
Association of Governments (SANDAG) and the North County Transit District (NCTD) to
prioritize, determine costs and work with state and federal representatives to seek
funding for preliminary design and technical studies for lowering the railroad tracks in
the Village. The fiscal year 2023-24 budget appropriated $5.22 million from the General
Fund Reserve and directed staff to request that the San Diego Association of
Governments submit a fiscal year 2023 Railroad Crossing Elimination Grant Program
application for the project as the lead agency. On June 25, 2024, the City Council
adopted a resolution authorizing the City Manager to execute a memorandum of
understanding between the city, SANDAG and NCTD regarding the pursuit of grant
funding for the project. The city completed this effort with its partner agencies this
month. This request carries forward the original $5.22 million budgeted to this project.
• Safer streets - $382,192
The City Council appropriated $2 million in August 2022 to support the city’s
coordinated efforts to increase attention and resources on a range of solutions to traffic
safety under the local emergency it had declared, including infrastructure, safety,
enforcement and safe driving and riding education. Budget from this appropriation has
been distributed to departments, as needed, to support the project. City staff anticipate
this being the final year the city will be carrying forward the remaining available budget
to finish projects related to the prior local emergency.1
1 The City of Carlsbad declared a local state of emergency on Aug. 23, 2023, in response to increase in collisions
involving bikes and e-bikes. The City Council ended that state of emergency on Sept. 8, 2023.
Oct. 8, 2024 Item #12 Page 4 of 21
• Replacement of the Fire Department’s mechanical CPR devices - $150,000
Mechanical CPR devices provide an automated way to deliver high-quality
cardiopulmonary resuscitation in cases of cardiac arrest. As an added advantage, the
technology provides paramedics time to perform other life-saving measures. It also
provides a safe and effective alternative to manual CPR in a moving ambulance. Every
ambulance carries a mechanical CPR device. The current devices are due for
replacement in 2025. The department requests carryforward funds of $150,000 to
purchase seven mechanical CPR devices within the recommended replacement timeline.
Non-General Fund requests for City Council/Board approval
• Complete FY 2023-24 approved vehicle purchases - $1,371,208
Due to supply chain issues vehicle and equipment availability, the city was unable to
purchase some vehicles that had been slated for replacement in FY 2023-24 before the
end of the fiscal year. This request carries forward budget to replace the remaining
vehicles as originally planned in the fiscal year 2023-24 budget.
• Complete FY 2023-24 approved Information Technology replacements - $685,746
This request carries forward budget to complete the remaining replacements planned in
the fiscal year 2023-24 budget. The budget is needed to ensure all city hardware is
replaced on a timely basis. Items to be purchased include computers, switches, servers,
routers, firewalls and miscellaneous infrastructure. No item costs over $100,000.
• Complete in-progress upgrades at The Crossings at Carlsbad Golf Course - $265,000
There are several carryover projects from the prior year that are still in progress and
require the carryforward of budget to complete. These projects total a combined
$265,000. They include parking lot landscaping and irrigation, an upgrade to The
Canyon’s westside patio, elevator resealing, a monument sign and new carpeting for the
offices and golf shop.
• Replace antiquated Information Technology applications - $200,000
The city has antiquated equipment and systems that are past end of life and due for
replacement. The Information Technology department is asking for this budget to:
o Retire a legacy reporting application that is no longer supported by the vendor;
o Replace older public computer monitors in the Library & Cultural Arts and Parks
& Recreation computer labs; and
o Upgrade the outdated wiring infrastructure at Carlsbad Municipal Water District
building, the Senior Center and the Fleet Operations Center to a modern
standard that will ensure consistency at all city sites and provide better network
performance, scalability, and reliability.
• Outfit several vehicles in the Utilities fleet - $114,000
This request is a combined effort to outfit five vehicles in the Utilities fleet to support
current operational needs. For various reasons, including supply chain delays and other
challenges, the outfitting could not be completed before the last fiscal year’s end. The
required vehicle outfitting includes a crane to lift fire hydrants in a utility truck and
outfitting for trucks used in water operations.
Oct. 8, 2024 Item #12 Page 5 of 21
Fiscal Analysis
Council Policy No. 87 defines “surplus” as actual revenues less actual expenditures, plus any
unspent and unencumbered expenditure budget. The table below calculates the surplus
available for the City Council’s consideration in accordance with the policy. All figures presented
below are unaudited.
Summary of General Fund surplus at 2023-24 fiscal year-end
FY 2023-24 revenues $239,149,187
FY 2023-24 expenditures* 222,621,114
FY 2023-24 surplus $16,528,073
Unspent and unencumbered budget 15,841,280
Carryforward authority (surplus + unspent budget) $32,369,353
*Excludes encumbrances
The table below presents the effect on the budget surplus if the City Council were to approve
all presented carryforward requests and additional staff-recommended options.
Summary of staff recommended General Fund budget actions
Carryforward authority (surplus + unspent budget) $32,369,353
Previously approved grants/developer deposits 170,011
Second Section 115 Trust contribution* 7,500,000
City Manager approved carryforward requests below $100,000 321,401
City Council approved carryforward requests above $100,000 5,752,192
Total spending $13,743,604
Remaining authority $18,625,749
*Does not require appropriation
The following table presents a summary of the General Fund at 2023-24 fiscal year-end after
considering approval of the items presented above and the new General Fund reserve in
comparison to policy.
Effect of carryforward budget decision on the General Fund reserve
Reserve
balance
Reserve
percent*
Initial unassigned fund balance as of 2023-24 FYE $168,028,276 70%
Proposed use of surplus -13,743,604 -6%
Updated estimated unassigned fund balance $154,284,672 65%
40% minimum reserve policy $95,387,378 40%
Funds in excess of reserve requirement $58,897,294 25%
*Calculated as a percentage of the FY 2024-25 adopted budget of $238,468,445
Oct. 8, 2024 Item #12 Page 6 of 21
As of CalPERS’ actuarial reports dated June 30, 2023 (released in August 2024), the city’s
current pension-funded ratio is 73.7%, representing a shortfall of approximately $57.5 million
from the 80% policy target.
As of July 31, 2024, the city’s Section 115 Pension Trust had $11.1 million, which included a
$10.0 million initial contribution and $1.1 million of net investment earnings. Based on CalPERS’
most current actuarial valuations and the Section 115 Pension Trust’s assets as of July 31, 2024,
the city’s combined funded status is 75%.
Rather than immediately contributing the difference to CalPERS, the city will contribute $40
million to the Section 115 Trust over a five-year period, beginning in fiscal year 2023-24, with an
annual target rate of return of 6.25%. Contributions to the trust will move the funds from
“unassigned” fund balance to “restricted” fund balance in the General Fund. These funds will be
available to count towards the city’s funded ratio as set forth in City Council Policy 86, as
amended, and mitigate budgetary pressures resulting from potential volatility in CalPERS’
required contributions made by the city.
If this request is approved, the city will contribute $7.5 million from the General Fund to the
Section 115 Trust, and the remaining funds over the following three years. The City Council will
have the opportunity to review and approve each transfer in the coming years.
Options
Options for surplus budget and the General Fund reserve
Staff are presenting several options to deploy budget surplus from FY 2023-24 for the City
Council’s and Board of Directors’ consideration:
A. Adopt a resolution approving a General Fund contribution of $7.5 million to the
Section 115 Trust as specified in Exhibit 4.
Pro
• Over a five-year period, beginning in fiscal year 2023-24, the city will contribute assets
to the Section 115 Trust to reach a combined 80% funded status.
• Assets in the Section 115 Trust are likely to appreciate at a higher rate than the city’s
general investment portfolio and must be used for pension-related costs, mitigating
pension rate volatility due to periods of CalPERS’ poor investment performance or
changes to their assumptions
Con
• Funds that would have otherwise been contributed to the trust could be used for other
purposes.
B. Approve all or a combination of the individual carryforward requests equal to or greater
than $100,000 presented above and listed in Attachments A to Exhibits 1, 2 and 3. Staff will
appropriate the approved carryforward requests to FY 2024-25.
Pro
• Provides the needed resources to execute the programs as detailed in Attachments A to
Exhibits 1, 2, and 3.
Con
• The funds used would not be available for other programs the City Council/Board of
Directors may wish to fund.
Oct. 8, 2024 Item #12 Page 7 of 21
C. Take no action on the carryforward requests or use of General Fund reserve brought
forward for City Council/Board of Directors approval.
Pro
• Funds would be returned to the reserve account and be available to support future
needs.
Con
• Departments will be unable to fully implement planned programs and expenditures. If
the second contribution toward the city’s five-year funding strategy to reach an 80%
funded ratio is not approved, then an immediate $46.4 million contribution to CalPERS
may be needed in accordance with City Council Policy No. 86.
Staff recommend Options A and B.
Next Steps
All City Council/Board of Directors and City Manager-approved carryforward requests will be
appropriated to the fiscal year 2024-25 budget. If approved, General Fund reserve will be
restricted to make the second $7.5 million contribution to the Section 115 Trust.
The annual fiscal year audit is currently underway for FY 2023-24. City staff will return to the
City Council to present the results of the financial audit and the status of the city’s General
Fund reserve after the final audit opinion has been issued.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project
within the meaning of the California Environmental Quality Act under California Public
Resources Code Section 21065 in that it has no potential to cause either a direct physical
change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution - Carryforward approval
2. Board of Directors of the Carlsbad Municipal Water District resolution – Carryforward
approval
3. Board of Directors of the Carlsbad Public Financing Authority resolution – Carryforward
approval
4. City Council resolution - Contribution to Section 115 Trust
5. Items approved by previous City Council/Board action, including unspent grant and
developer balances
6. List of City Manager-approved FY 2023-24 General Fund and non-General Fund carryforward
budget requests
Oct. 8, 2024 Item #12 Page 8 of 21
Exhibit 1
Oct. 8, 2024 Item #12 Page 9 of 21
RESOLUTION NO. 2024-230
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE FISCAL YEAR 2023-24 BUDGET
CARRYFORWARD REQUESTS AND APPROPRIATION OF FUNDS TO FISCAL
YEAR 2024-25 AND AUTHORIZING CAPITAL OUTLAY PURCHASES
WHEREAS, the City Council of the City of Carlsbad, California, established its General Fund
Surplus Policy (City Council Policy No. 87) for the appropriation of surplus funds resulting from General
Fund actual revenues exceeding total actual expenditures, plus any unspent and unencumbered
expenditures budgeted for a given fiscal year; and
WHEREAS, at the close of fiscal year 2023-24, the city's unaudited General Fund reserve balance
is 70% and has exceeded its General Fund Reserve Policy (City Council Policy No. 74) target of 40%; and
WHEREAS, at the close of fiscal year 2023-24, the remaining unaudited unspent and
unencumbered expenditure budget for the General Fund is $15.8 million of which $170,011 has been
carried forward because of a previous City Council resolution, resulting in an unspent budget of $15 .7
million; and
WHEREAS, at the close of fiscal year 2023-24, the General Fund surplus, or actual revenues less
actual expenditures, is $16.5 million; and
WHEREAS, in accordance with City Council Policy No. 87, the City Manager has approved
individual items of less than $100,000 that total $321,401 in General Fund carryforward requests and
$26,795 in carryforward requests for other non-General Fund funds; and
WHEREAS, City Council Policy No. 87 requires City Council approval for the carryforward of any
unspent and unencumbered budget for a particular item equal to or greater than $100,000; and
WHEREAS, department carryforward requests submitted for City Council approval that total
$5,752,192 in General Fund carryforward requests and $2,256,954 in carryforward requests for other
non-General Fund funds are listed in Attachment A to this resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the budget carryforward requests shown in Attachment A to this resolution are
approved for carryforward from fiscal year 2023-24 to fiscal year 2024-25.
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0 . 2024 Item #1
Exhibit 2
Oct. 8, 2024 Item #12 Page 12 of 21
RESOLUTION N0.1748
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT OF THE CITY OF CARLSBAD, CALIFORNIA,
APPROVING TH E CARLSBAD MUNICIPAL WATER DISTRICT FISCAL YEAR
2023-24 BUDGET CARRYFORWARD REQUESTS AND APPROPRIATION OF
FUNDS TO FISCAL YEAR 2024-25 AND AUTHORIZING CAPITAL OUTLAY
PURCHASES
WHEREAS, due to various factors including prudent operations or changes to various projects
and programs, the Potable Water Enterprise Fund may end a fiscal year with a surplus of revenues over
expenditures, encumbrances and commitments; and
WHEREAS, the Board of Directors of the Carlsbad Municipal Water District of the City of
Carlsbad has the discretion to authorize the approval of the carry forward of any unspent and
unencumbered budget at the close of the fiscal year to the subsequent fiscal year; and
WHEREAS, at the close fiscal year 2023-24, the remaining unaudited unspent and
unencumbered expenditure budget for the Potable Water Enterprise Fund is sufficient to support the
carryforward requests submitted by the Utilities Department; and
WHEREAS, the Utilities Department carryforward requests submitted for Board of Directors
approval totaling $114,000 in non-General Fund funds are listed in Attachment A to this resolution.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Carlsbad Municipal Water
District of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the budget carryforward requests shown in Attachment A to this resolution are
approved for carryforward from fiscal year 2023-24 to fiscal year 2024-25 .
3. That the Executive Manager, or designee, is authorized to purchase the capital outlay
items as shown in Attachment A.
4. That the Executive Manager, or designee, is authorized to appropriate carryforward
budgets to the funds in the amounts shown in Attachment A.
0 n ;i'
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CITY OF CARLSBAD FY 2023-24 TO FY 2024-25
CARRYFORWARD BUDGET REQUESTS FOR BOARD OE DIRECTORS CONSIDERATION
(ITEMS EQUAL TO OR GREATER THAN $100,000) .. c...---------------------0 f"' DEPARTMENT FUND DESCRIPTION -----REQUEST TYPE
Utilities Non General Fund Utilities vehicle outfitting -Potable Water Capital Outlay
General Fund Total
Non General Fund Total
AMOUNT
114,000
$
$ 114,000
GRAND TOTAL $ 114,000 1
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CITY OF CARLSBAD FY 2023-24 TO FY 2024-25
~ CARRYFORWARD BUDGET REQUESTS FOR BOARD OF DIRECTORS CONSIDERATION
:,--------~~---(ITE_M_S_E_Q_UA_L_T_O_O_R_G_RE_A_T_ER_THA_N_$1_0_0_,o_o_o) _____________ _
s
DEPARTMENT FUND DESCRIPTION RE9_UEST TYPE AMOUNT
Parks & Recreation Non General Fund The Crossings Golf Course budget carryforward Other 265,000
General Fund Total $
Non General Fund Total $ 265,000
GRAND TOTAL i 265!000
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Exhibit 4
Oct. 8, 2024 Item #12 Page 18 of 21
RESOLUTION NO. 2024-231
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE RESTRICTION OF GENERAL FUND RESERVES
IN FISCAL YEAR 2024-25 TO FUND THE $7,500,000 CONTRIBUTION TO THE
CITY'S SECTION 115 PENSION TRUST
WHEREAS, City Council's General Fund Surplus Policy (City Council Policy No. 87) allows for
General Fund reserve levels in excess of the 40% target requirement to be used for one-time
opportunity cost purposes at the discretion of the City Council; and
WHEREAS, at the close of fiscal year 2023-24, the city's unaudited General Fund reserve balance
is 70% and has exceeded its General Fund Reserve Policy (City Council Policy No. 74) target of 40%; and
WHEREAS, at the close of fiscal year 2023-24, the remaining unaudited unspent and
unencumbered expenditure budget for the General Fund is $15.8 million of which $170,011 has been
carried forward because of a previous City Council resolution, resulting in an unspent budget of $15.7
million; and
WHEREAS, at the close of fiscal year 2023-24, the General Fund surplus, or actual revenues less
actual expenditures, is $16.5 million; and
WHEREAS, City Council Policy No. 87 requires City Council approval for the carryforward of any
unspent and unencumbered budget for a particular item equal to or greater than $100,000; and
WHEREAS, a Section 115 Pension Trust was established by the City Council on September 12,
2023;and
WHEREAS, City Council Policy No. 86 strives to maintain a combined pension-funded status of
80% and allows assets in the city's Section 115 Pension Trust to count towards the city's combined
pension-funded status; and
WHEREAS, as of CalPERS' June 30, 2023, actuarial valuation report, the city's combined funded
status was 75%; and
WHEREAS, the city's Section 115 Pension Trust shall be funded over a period of five fiscal years
in order to achieve and maintain an 80% combined pension-funded status.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
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Exhibit 5
Oct. 8, 2024 Item #12 Page 20 of 21
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Exhibit 6
Oct. 8, 2024 Item #12 Page 21 of 21