HomeMy WebLinkAbout2024-09-25; Library Board of Trustees; ; Fiscal Year 2024-25 Work PlanMeeting Date: Sept. 25, 2024
To: Library Board of Trustees
From: Sheila Crosby, Deputy Library Director
Katie Nye, Deputy Library Director
Staff Contact: Sheila Crosby, Deputy Library Director
sheila.crosby@carlsbadca.gov, 442-339-5520
Katie Nye, Deputy Library Director
katie.nye@carlsbadca.gov, 442-339-2094
Subject: Fiscal Year 2024-25 Work Plan
District: All
Recommended Action
Discuss and approve the Library Board of Trustees work plan for fiscal year 2024-25.
Executive Summary
In 2018, the City Council revised the Carlsbad Municipal Code Section 2.15.020 (C) to create
uniform policies and procedures related to boards and commissions, requiring each board or
commission to provide the City Council, for its approval, an annual work plan of activities to
be undertaken. The purpose of the work plan is to encourage increased dialogue between the
commission and the City Council. The intent is to ensure that each commission is working in
line with the priorities of the City Council.
Each year, the Library Board of Trustees reviews and updates its workplan. At this meeting, the
workplan for FY 2023-24 will be reviewed to incorporate a report of accomplishments and the
workplan for FY 2024-25 will be discussed.
Trustees will discuss the draft work plan and vote to approve the work plan for FY 2024-25.
Explanation & Analysis
None.
Fiscal Analysis
No financial impact.
Next Steps
The Library Board of Trustees FY 2024-25 proposed work plan will be presented to City Council
for approval.
Sept. 25, 2024 Item #3 Page 1 of 9
LIBRARY BOARD OF TRUSTEES
Staff Report
Environmental Evaluation
This item does not require environmental review because it does not constitute a project within
the meaning of the California Environmental Quality Act under California Public Resources Code
Section 21065 in that it has no potential to cause either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1.FY 2023-24 Library Board of Trustees Work Plan
2.Accomplishments - FY 2023-24 Library Board of Trustees Work Plan
3.FY 2024-25 Library Board of Trustees Work Plan
Sept. 25, 2024 Item #3 Page 2 of 9
Exhibit 1
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2023-2024
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III.FY 2023-2024 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
•Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 2023-24
•Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
•Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
•Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
•Provide community perspective on issues and interests related to library service
delivery and facilities
Sept. 25, 2024 Item #3 Page 3 of 9
•Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
•Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
•Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
•Advise the city council on resource sharing among library jurisdictions, as
needed
•Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
•Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
•Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Sept. 25, 2024 Item #3 Page 4 of 9
Exhibit 2
Library Board of Trustees
FY 2023-24 Work Plan Accomplishments
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining
to library services, as well as the rules and regulations necessary to operate the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with the
approval of the city council.
III.FY 2023-24 Goals & Tasks
The City of Carlsbad Library Board of Trustees focus focused on the following
FY 2023-24 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Review and vote whether to
approve rules and regula-
tions of the library as devel-
oped and revised from time
to time
Receive report and
vote whether to ap-
prove various policies
and procedures that
are anticipated to be
updated in fiscal year
2023-24
Ongoing, as needed
No policies updated in
FY 2023-24
Review and vote whether to
approve the library's re-
sponse to the California Pub-
lic Library survey submitted
annually to the California
State Library
Receive and discuss
annual survey report Annual, ongoing
FY 2024-25 budget
submittal approved
at May 2024 meeting
Receive reports on and
maintain knowledge of li-
brary services and programs:
•Serve as a liaison from
the community on its
needs and interests
•Serve as an ambassador
to the community in pro-
moting library services
Receive and review
monthly reports on
library activities and
specialized reports on
library services and
programs
Ongoing
Received
presentations from
the following service
areas: Library
Learning Center,
training initiatives.
Received
presentations
regarding major
programs such as
Carlsbad Reads
Together, Summer
Sept. 25, 2024 Item #3 Page 5 of 9
GOAL TASK STATUS, COMMENTS
Reading Adventure,
the library’s program
proposal process, and
the Staff Engagement
and Appreciation
Committee work
Receive an annual report on
safety and security of library
facilities
Receive report on city
consultant’s library
facility security as-
sessment
Ongoing
No update; pending
current facility review
project
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
Ongoing, as needed
Trustees have shared
the community’s
comments and
questions with
department staff
Provide recommendations on
the proposed budget and use
of community contributions
for the delivery of library
services
Receive reports and
vote whether to sup-
port the annual budget
submission
Receive semi-annual
donation reports
Annual and ongoing
Provided
concurrence on the
department budget
submission for FY
2024-24 at May 2024
meeting
Received reports on
donations at August
2023 and January
2024 meetings
Maintain awareness of and
promote community support
of the library, and of
opportunities to collaborate
with other community
partners
Provide a trustee as
representative on the
Carlsbad Library & Arts
Foundation Board
Ongoing
Sept. 25, 2024 Item #3 Page 6 of 9
Promote progressive and
innovative delivery of
services to ensure the library
remains in the forefront of
community life
Receive quarterly
updates on technology
projects and systems
Ongoing
Received technology
updates at August
2023, January 2024,
and April 2024
meetings
Received report on
the Library of Things
at May 2024 meeting
Advise the city council on
resource sharing among
library jurisdictions, as
needed
Discussed upcoming
Link+ service provided
through Serra
Cooperative at several
meetings
Provide community
perspective in the strategic
planning of library services
Ongoing
Received report
summarizing one year
of elimination of
overdue fines at Sept
2023 meeting
Participate in relevant events,
community meetings and
conversations on behalf of
the board of library trustees
Received a
presentation
regarding legislative
advocacy at April 2024
meeting
Serve on relevant city
committees as a
representative of the board
of library trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
Sept. 25, 2024 Item #3 Page 7 of 9
Exhibit 3
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2024-2025
I.Mission Statement
The mission of the board of library trustees is to advise the city council in matters
pertaining to library services, as well as the rules and regulations necessary to operate
the library.
II.Composition
The board of library trustees shall consist of five members, appointed by the mayor with
the approval of the city council.
III.FY 2024-2025 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following
goals and tasks:
•Review and vote whether to approve rules and regulations of the library as
developed and revised from time to time
o Receive report and vote whether to approve various policies and
procedures that are anticipated to be updated in fiscal year 2024-25
•Review and vote whether to approve the library's response to the California
Public Library survey submitted annually to the California State Library
o Receive and discuss annual survey report
•Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests
o Serve as an ambassador to the community in promoting library services
•Receive an annual report on safety and security of library facilities
o Receive report on city consultant’s library facility security assessment
•Provide community perspective on issues and interests related to library service
delivery and facilities
Sept. 25, 2024 Item #3 Page 8 of 9
• Provide recommendations on the proposed budget and use of community
contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission
o Receive semi-annual reports on community donations
• Maintain awareness of and promote community support of the library, and of
opportunities to collaborate with other community partners
o Provide a trustee as representative on the Carlsbad Library & Arts Foundation
Board
• Promote progressive and innovative delivery of services to ensure the library
remains in the forefront of community life
o Receive quarterly updates on technology projects and systems
• Advise the city council on resource sharing among library jurisdictions, as
needed
o Receive reports regarding implementation and use of new Link+ book-
sharing system provided by Serra Cooperative
• Provide community perspective in the strategic planning of library services
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf
of the board of library trustees
• Serve on relevant city committees as a representative of the board of library
trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Sept. 25, 2024 Item #3 Page 9 of 9