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HomeMy WebLinkAboutCommunity Resource Center; 2024-10-28; PSA25-02CDBGPSA25-02CDBG 1 City Attorney Approved Version 10/15/2024 AGREEMENT BETWEEN THE CITY OF CARLSBAD AND COMMUNITY RESOURCE CENTER FOR FEDERAL COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THIS AGREEMENT (“Agreement”) made and entered into as of this day of 2024 by and between the CITY OF CARLSBAD ("City") and Community Resource Center, a California non-profit corporation ("Subrecipient"). RECITALS WHEREAS, the City has applied for and received funds from the United States Government under Title I of the Housing and Community Development Act of 1974, Public Law 93-383 as amended to fund eligible activities which benefit persons of low and moderate income under Catalog of Federal Domestic Assistance number 14.218; and, WHEREAS, the City wishes to provide assistance to non-profit public service providers who offer services for lower income Carlsbad residents; and, WHEREAS, the Subrecipient can provide these basic services for lower income households with some assistance from the City; and, WHEREAS, the City has determined that the services offered by the Subrecipient are exempt from environmental review under 24 CFR Section 58.34(a)(4); and, WHEREAS, the U.S. Department of Housing and Urban Development has approved the City’s Annual Consolidated Plan for Community Development Block Grant funds (hereinafter referred to as the “Annual Consolidated Plan”). NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Subrecipient agree as follows: 1. STATEMENT OF WORK The City has allocated federal community development block grant (“CDBG”) funds, in the amount of twenty-four thousand three hundred forty-nine ($24,349) to the Subrecipient for provision of services through their offices located at 650 Second St, Encinitas, CA 92024 for the period beginning July 1, 2024 and ending June 30, 2025. The Subrecipient agrees to use all federal funds provided by the City to the Subrecipient pursuant to the provisions of this Agreement, the Scope of Work, attached hereto as Exhibit “A”, and in accordance with the terms of the Annual Consolidated Plan. National Objectives: All activities funded with CDGB funds must meet one of the CDBG program’s National Objectives: benefit low- and moderate-income persons; aid in the prevention or elimination of slums or blight; or meet community development needs Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 October 28th PSA25-02CDBG 2 City Attorney Approved Version 10/15/2024 having a particular urgency, as defined in 24 CFR 570.208. The Subrecipient certifies that the activity(ies) carried out under this Agreement will meet the National Objective of benefiting low- and moderate-income persons. Levels of Accomplishment – Goals and Performance Measures: The levels of accomplishment may include such measures as units rehabilitated; persons or households assisted, or meals served, and should include periods for performance. Refer to Exhibit A for the level of project and program services. Staffing: Subrecipient shall be responsible for staff and time to be allocated to each activity, as set forth in Exhibit A, attached hereto and incorporated herein. Performance Monitoring: The City will monitor the performance of the Subrecipient against goals and performance standards as stated above and Exhibit “A”. Substandard performance as determined by the City will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the City, contract suspension or termination procedures will be initiated. Every effort shall be made by the Subrecipient to expend the allocated funds in their entirety by June 30, 2025. If the Subrecipient will be unable to expend all of the funds allocated to the project by the noted date, the Subrecipient shall request an extension from the City for continued use of the funds on the approved project based on progress made by the Subrecipient towards completing the subject project. The City may agree to grant the extension or notify the Subrecipient that, in its sole discretion, the funds must be reallocated to another eligible activity due to slow project progress. 2. DISBURSEMENT OF FUNDS The City shall reimburse the Subrecipient with CDBG funds for necessary and reasonable costs related to the provision of services for eligible residents of Carlsbad for the term of this Agreement. The reimbursements for costs shall not exceed a total of $24,349. However, no more than 90 percent of the total agreed upon compensation will be paid during the performance of this Agreement. The balance due (remaining 10 percent) shall be paid upon final certification by the City that Subrecipient has administered the services and activities in compliance with all applicable Federal, state, and local rules and regulations governing these funds, and in a manner satisfactory to the City. Payment for eligible expenses shall be made in accordance with budget information provided in Exhibit “B” and in accordance with performance. Subrecipient represents that the budget includes only allowable costs and an accurate analysis of costs applicable to the CDBG funds pursuant to 24 CFR Section 570.502. Subrecipient shall submit a "Request for Reimbursement" to the City for compensation of eligible and actual expenses incurred. The City shall not provide any Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 3 City Attorney Approved Version 10/15/2024 payments/reimbursements in advance of actual expenditures by the Subrecipient. Subrecipient may request reimbursements anytime after this Agreement is approved by the City Council and continue until the expiration date, or amended expiration date, of this Agreement. Each request for reimbursement shall include documentation to verify expenditure of funds are consistent with this Agreement, the Statement of Work, the Annual Consolidated Plan, and with all applicable Federal, state, and local rules and regulations governing these funds. Payroll records, receipts, paid invoices including an itemized statement of all costs are samples of appropriate methods of reimbursement documentation. 3. PROGRAM INCOME The Subrecipient shall report, to the City, any interest, or other income, earned as a direct result of the use of federal CDBG funds for the program outlined within this Agreement. All reported program income may be retained by the Subrecipient for costs related to the subject program activities. However, the program income, retained by the Subrecipient, must be expended before additional funds are requested from the City. The requirements are set forth in 24 CFR Section 570.504 which is incorporated herein by reference. 4. LABOR, MATERIALS AND SUPPLIES: The Subrecipient shall furnish all labor, materials and services and bear all expenses necessary to provide the subject program as outlined in this agreement. Under this Agreement, the City's only financial obligation to the Subrecipient is to provide the CDBG funds of $24,349 maximum as allocated by the City Council for program year 2025. 5. RECORDS AND REPORTS The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR Section 570.506 that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: • Records providing a full description of each activity undertaken; • Records demonstrating each activity undertaken meets one of the National Objectives of the CDBG program; • Records required to determine the eligibility of activities; • Records demonstrating compliance with 24 CFR Section 570.505 regarding change of use of real property acquired or improved with CDBG assistance; • Records demonstrating compliance with the requirements in 24 CFR Section 570.606 regarding acquisition, displacement, relocation, and replacement housing; Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 4 City Attorney Approved Version 10/15/2024 • Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; • Documentation of all CDBG funds received from the City, eligible expenses incurred for administration of each activity, and other financial records as required by 24 CFR Section 570.502, and OMB (the United States Office of Management and Budget) Circular A-110; and, • Any other related records as the City shall be required to demonstrate compliance with applicable Federal, state, and local rules and regulations governing these funds. The Subrecipient shall submit quarterly "Progress Reports" within ten (10) calendar days of the end of each quarter for the full term of this Agreement. The final progress report is due no later than July 15, 2025. The report must include sufficient information to assist the City in monitoring the Subrecipient's performance. The Subrecipient must demonstrate satisfactory performance prior to reimbursement for expenditures. At a minimum, the performance reports shall include the following information: • Total number of participants in program during reported period; • Total number of participants from Carlsbad; • Number of low/moderate income Carlsbad persons/households participating in the program during the reporting period; • Age and ethnic background of Carlsbad participants; and, • Summary of program(s) provided to Carlsbad participants. • Quarterly reports must be submitted by within ten (10) calendar days of the end of each quarter. The Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include at the minimum client name, address, ethnicity, income level or other basis for determining eligibility, and a description of the service provided. This data shall assist the Subrecipient in completing the required quarterly progress reports to be submitted to the City. The Subrecipient shall maintain separate accounting records for the federal CDBG funds provided by the City. The City, Federal Grantor Agency, Comptroller General of the United States, or any of their duly authorized representatives shall have access to all books, documents, papers and records maintained by the Subrecipient which directly pertain to the above project for the purpose of audit, examination, excerpts and transcriptions. Unless otherwise notified by the City, the Subrecipient shall retain all financial records, supporting documents and statistical reports related to the project identified under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement. All records subject to litigation, Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 5 City Attorney Approved Version 10/15/2024 claims, audit findings, negotiations, or other actions must be retained for five (5) years from the date such action commenced or until completion of the action and resolution of all issues by the appropriate officials and verified by official written notice to the Subrecipient, whichever occurs later. If the Subrecipient shall receive more than $750,000 in total federal funds in one fiscal year from the City of Carlsbad and/or any other city or agency, the Subrecipient is required to submit a Single Audit Report. As required by the Federal Single Audit Act, the Subrecipient shall be required to submit, to the City, a comprehensive financial audit prepared by an independent, neutral third-party auditor. The audit shall cover financial operations of the Subrecipient for the term of this Agreement and is due not later than one year after expiration of the agreement. The Subrecipient shall also be required to submit a second audit for the following period covered under the fiscal year beginning July 1, 2024, and ending June 30, 2025, for any funds received in fiscal year 2024-2025 per this Agreement. 6. PROGRAM REQUIREMENTS The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the Housing and Urban Development regulations concerning Community Development Block Grants). The Subrecipient also agrees to adhere to the terms of the City's CDBG Application and Subrecipient Agreement on file at the Housing & Homeless Services Department and with assurances and agreements made, by the City to the United States Department of Housing and Urban Development of which the Subrecipient is given notice. The Subrecipient shall comply with applicable Uniform Administrative Requirements as described in 24 CFR Section 570.502, the federal regulations for the CDBG Program; the federal requirements are set forth, and incorporated by reference herein, as a provision of this Agreement. The Subrecipient shall carry out all activities in compliance with all Federal laws and regulations as described in Subpart K of the CDBG Program Regulations, such as affirmatively furthering fair housing, labor standards (Davis Bacon Act), displacement, relocation and acquisition, and employment and contracting opportunities, except that: • The Subrecipient will not assume the City's environmental responsibilities as described in 24 CFR Section 570.604; and • The Subrecipient will not assume the City's responsibility for initiating the review process required under the provisions of 24 CFR Section 52. The provisions of Subpart K, of the CDBG Program Regulations, incorporated herein by reference, are a condition of this Agreement. The Subrecipient shall comply with all federal regulations related to the use of CDBG Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 6 City Attorney Approved Version 10/15/2024 funds by religious organizations, if applicable to this Agreement and the approved project outlined herein. 6.1. The Housing and Community Development Act of 1974 (Public Law 93-383), as amended; 6.2. Regulations of the Department of Housing and Urban Development relating to Community Development Block Grants (Title 24, Chapter V, Part 570 of the Code of Federal Regulations commencing with Section 570.l), and amended thereafter; 6.3. Regulations of the Department of Housing and Urban Development relating to environmental review procedures for the Community Development Block Grant program (Title 24, Subtitle A, Part 58 of the Code of Federal Regulations, commencing at Section 58.l); 6.4. Title VI of the Civil Rights Act of 1964 (Public Law 88-352); Title VIII of the Civil Rights Act of 1968 (Public Law 90-284); Section 109 of the Housing and Community Development Act of 1974; Executive Order 11246; Executive Order 11063; and any HUD regulations heretofore issued or to be issued to implement these authorities relating to civil rights; 6.5. If applicable under 24 C.F.R. §75.3, then pursuant to 24 SECTION 3 CLAUSE C.F.R. §75.27, Subrecipient (and, if indicated below, City) shall comply with the following “Section 3 Clause”: 6.5.1. The work to be performed under this Agreement is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. 6.5.2. The Parties to this Agreement agree to comply with HUD’s regulations in 24 C.F.R. Part 75, which implement Section 3. As evidenced by their execution of this Agreement, the Parties to this Agreement certify that they are under no contractual or other impediment that would prevent them from complying with the Part 75 regulations. 6.5.3. Subrecipient agrees to send to each labor organization or representative of workers with which Subrecipient has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers’ representative of Subrecipient’s commitments under this Section 3 Clause and will post copies of the notice Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 7 City Attorney Approved Version 10/15/2024 in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, the name and location of the Person(s) taking applications for each of the positions and the anticipated date the work shall begin. 6.5.4. Subrecipient agrees to include this Section 3 Clause in every subcontract subject to compliance with the regulations in 24 C.F.R. Part 75, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 Clause, upon a finding that the subcontractor is in violation of the regulations in 24 C.F.R. Part 75. Subrecipient will not subcontract with any subcontractor where Subrecipient has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 C.F.R. Part 75. 6.5.5. Subrecipient will certify that any vacant employment positions, including training positions, that are filled (1) after Subrecipient is selected, but before this Agreement is executed, and (2) with persons other than those to whom the regulations of 24 C.F.R. Part 75 require employment opportunities to be directed, were not filled to circumvent Subrecipient’s obligations under 24 C.F.R. Part 75. 6.5.6. Noncompliance with HUD’s regulations in 24 C.F.R. Part 75 may result in sanctions, termination of this Agreement for default, and debarment or suspension from future HUD assisted agreements. 6.5.7. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 USC 450e) also applies to the work to be performed under this Agreement. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this Agreement that are subject to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section 7(b). 6.5.8. Subrecipient shall document its good faith efforts to comply with the terms and conditions of the above Section 3 Clause and furnish such documentation to City, upon request. 6.6. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and regulations adopted to implement that Act in the Code of Federal Regulations, Title 24, part 42; Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 8 City Attorney Approved Version 10/15/2024 6.7. Cost principles have been established for State, Local and Indian Tribal Governments through 2CFR, Part 225 (OMB Circular A-87). This part provides a uniform approach for determining costs and to promote effective program delivery, efficiency, and better relationships between governmental units and the Federal Government. The principles are for determining allowable costs only. They are not intended to identify the circumstances or to dictate the extent of Federal and governmental unit participation in the financing of a particular Federal award. Provision for profit or other increment above cost is outside the scope of this part; 6.8. Additional cost principles have been established for non-profits through 2 CFR part 200, subpart E, entitled “Cost Principles for Non-Profit Organizations”; 2 CFR part 230 entitled “Cost Principles for Non-Profit Organizations” (Circular A–122); and 2 CFR Part 225 entitled “Cost Principles for State, Local, and Indian Tribal Governments” (OMB Circular A–87); This part establishes principles for determining costs of grants, contracts and other agreements with non-profit organizations. The principles are designed to provide that the Federal Government bear its fair share of costs except where restricted or prohibited by law. The principles do not attempt to prescribe the extent of cost sharing or matching on grants, contracts, or other agreements. However, such cost sharing or matching shall not be accomplished through arbitrary limitations on individual cost elements by Federal agencies; 6.9. The following laws and regulations relating to preservation of historic places: Public Law 89-665 the Archeological and Historical Preservation Act of 1974 (Public Law 93-291), and Executive Order 11593 including the procedures prescribed by the Advisory Council on Historic Preservation in 36 Code of Federal Regulations, Part 800; 6.10. The Labor Standards Regulations set forth in 24 CFR, Part 570; 6.11. The Architectural Barriers Act of 1968 (42 U.S.C. Section 4151); 6.12. The Hatch Act relating to the conduct of political activities (Chapter 15 of Title 5, U.S.C.); 6.13. The Flood Disaster Protection Act of 1974 (Public Law 93-234 and the regulations adopted pursuant thereto) 24 CFR, Chapter X Subpart B; 6.14. The Rehabilitation Act of 1973 (Public Law 93-112) as amended; including Section 504 which relates to nondiscrimination in Federal programs and Housing and Urban Development Regulations set forth in 24 CFR Part 8. 6.15. The Clean Air Act (42 U.S.C. Section 1857 et seq.) and the Federal Water Pollution Control Act, as amended (33 U.S.C. Section 1251 et seq.) and the regulations adopted pursuant thereto (40 CFR, Part 15); Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 9 City Attorney Approved Version 10/15/2024 6.16. The Drug-Free Workplace Act of 1988 (Public Law 100-690); 6.17. In the procurement of supplies, equipment, construction and services by Subrecipient the conflict-of-interest provisions in Attachment 0 of OMB Circular No. A-110 and 24 C.F.R. 570.611 shall apply; 6.18. No member, officer or employee of the Subrecipient , or its designee or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his/her tenure or for one year thereafter, shall have any interest, direct, or indirect, in any contract or subcontract, or the process thereof, for work to be performed in connection with the program assisted under the Grant, and that it shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this certification. 6.19. The Subrecipient certifies, that in accordance with Section 319 of Public Law 101-121, to the best of his or her knowledge and belief that: 6.19.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 6.19.2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. 6.20. Subrecipient shall comply with and make good faith and reasonable efforts to carry out the purposes of Executive Order 13166 relating to “Improving Access to Services by Persons with Limited English Proficiency (“LEP”); 6.21. Subrecipient shall comply with Federal Funding Accountability and Transparency Act (FFAT) requirements established by the Office of Management and Budget (OMB) concerning the Dun and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 10 City Attorney Approved Version 10/15/2024 Identifier and Central Contractor Registration, 75 Fed. Reg.55671 (Sept. 14, 2010)(to be codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Funding Accountability and Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010)(to be codified at 2 CFR part 170), including any subsequent amendments. 6.22. Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. 6.23. 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. 7. CHANGES IN USE OF FUNDS Changes in the use of CDBG funds must be approved by the City Council and the U.S. Department of HUD. If the Subrecipient desires a change in the use of the CDBG funds following approval of this Agreement, a written request must be submitted to the City for review by the City Council. No change in use of the CDBG funds will be permitted without prior written approval of the City Council. 8. NONDISCRIMINATION CLAUSE The Subrecipient shall comply with all state and federal laws regarding nondiscrimination in the provision of services and the equal opportunity employment of personnel. 8.1. Provision of Program Services. 8.1.1. Subrecipient shall not on the ground of race, color, national origin, or sex, exclude any person from participation in, deny any person the benefits of, or subject any person to discrimination under any program or activity funded in whole or in part with CDBG funds. 8.1.2. Subrecipient shall not under any program or activity funded in whole or in part with CDBG funds, on the ground of race, color, national origin, or sex: 8.1.2.1. Deny any facilities, services, financial aid or other benefits provided under the program or activity. 8.1.2.2. Provide any facilities, services, financial aid, or other benefits which are different or are provided in a different form from that provided to others under the program or activity. 8.1.2.3. Subject to segregated or separate treatment in any facility in, or in any matter of process related to receipt of any service or benefit under the program or activity. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 11 City Attorney Approved Version 10/15/2024 8.1.2.4. Restrict in any way access to, or in the enjoyment of any advantage or privilege enjoyed by others in connection with facilities, services, financial aid or other benefits under the program or activity. 8.1.2.5. Treat an individual differently from others in determining whether the individual satisfies any admission, enrollment, eligibility, membership, or other requirement or condition which the individual must meet in order to be provide any facilities, services or other benefit provided under the program or activity as an employee. 8.1.2.6. Deny an opportunity to participate in a program or activity as an employee. 8.1.3. Subrecipient may not utilize criteria or methods of administration which have the effect of subjecting individuals to discrimination on the basis of race, color, national origin, or sex, or have the effect of defeating or substantially impairing accomplishment of the objectives of the program or activity with respect to individuals of a particular race, color, national origin, or sex. 8.1.4. Subrecipient, in determining the site or location of housing or facilities provided in whole or in part with CDBG funds, may not make selections of such site or location which have the effect of excluding individuals from, denying them the benefits or, or subjecting them to discrimination on the ground of race, color, national origin, or sex, or which have the purpose or effect of defeating or substantially impairing the accomplishment of the objectives of the Civil Rights Act of 1964 and amendments thereto. 8.1.5. In administering a program or activity funded in whole or in part with CDBG funds regarding which the Subrecipient has previously discriminated against persons on the ground of race, color, national origin, or sex, the Subrecipient must take affirmative action to overcome the effects of prior discrimination. Even in the absence of such prior discrimination, a Subrecipient in administering a program or activity funded in whole or in part with CDBG funds should take affirmative action to overcome the effects of conditions which would otherwise result in limiting participation by persons of a particular race, color, national origin, or sex, to exclude individuals from participation in, to deny them the benefits of, or to subject them to discrimination under any program or activity to which CDBG funding applies, the Subrecipient has an obligation to take reasonable action to remove or overcome the consequences of the prior discriminatory practice or usage, and to accomplish the purpose of the Civil Rights Act of 1964. A Subrecipient shall not be prohibited by this part from taking any eligible action to ameliorate any imbalance in services or facilities provided to any geographic area or specific group of persons within its jurisdiction where the purpose of such action is to overcome prior discriminatory practice or usage. 8.1.6. Notwithstanding anything to the contrary, nothing contained herein Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 12 City Attorney Approved Version 10/15/2024 shall be construed to prohibit any Subrecipient from maintaining or constructing separate living facilities or rest room facilities for the different sexes. Furthermore, selectivity on the basis of sex is not prohibited when institutional or custodial services can properly be performed only by a member of the same sex as the recipients of the services. 8.1.7. Subrecipient shall also provide ready access to and use of all CDBG fund assisted buildings to physically handicapped persons in compliance with the standards established in the Architectural Barriers Act of 1968 (42 U.S.C. 4151 et seq.). 8.2. Employment Discrimination. 8.2.1. Subrecipient shall not discriminate against any employee or application for employment because of race, color, religion, sex, national origin, age, or handicap. Subrecipient shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, age, or handicap. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rate of pay or other forms of compensation and selection for training including apprenticeship. Subrecipient agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 8.2.2. Subrecipient shall, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, age or handicap. 8.2.3. Subrecipient shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other Subrecipient understanding, a notice to be provided by City's contracting officers advising the labor union or workers' representative of Subrecipient 'S commitments under Section 202 of Executive Order No. 11246 of September 14, 1965, and Subrecipient shall post copies of the notices in conspicuous places available to employees and applicants for employment. 8.2.4. Subrecipient shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 8.2.5. Subrecipient shall furnish to the City all information and reports required by Executive Order No. 11246 of September 24, 1965, and of the related rules, regulations, and orders. 8.2.6. Subrecipient shall include the provisions of Section 11, "Affirmative Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 13 City Attorney Approved Version 10/15/2024 Action Policy," in every subcontract or purchase order unless exempted by rules, regulations, or order of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each sub-contractor or vendor. Subrecipient shall take such action with respect to any sub-contractor or purchase order as the City may direct as a means of enforcing such provisions including sections for noncompliance: Provided, however, that in the event Subrecipient becomes involved in, or is threatened with, litigation with a sub-contractor or vendor as a result of such direction by the City, Subrecipient may request the United States to enter into such litigation to protect the interests of the United States. 8.2.7. Subrecipient shall not discriminate on the basis of age in violation of any provision of the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.) or with respect to any otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794). 9. SUSPENSION AND TERMINATION OF AGREEMENT In accordance with 24 CFR Sections 85.43 and 85.44, this Agreement may be suspended or terminated if the Subrecipient fails to comply with any term(s) of the award. 24 CFR Sections 85.43 and 85.44 are incorporated herein by reference, as provisions of this Agreement. 10. REVERSION OF ASSETS The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504, 570.505 as applicable, which include but are not limited to the following: 10.1. Real Property 10.1.1. Upon expiration of the Agreement, the Subrecipient shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. The Subrecipient shall be required to use any real property under the Subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 to either be: (a) Used to meet one of the national objectives in 24 CFR Section 570.208 of the federal regulations until five (5) years after expiration of the Agreement; or, (b) Disposed of in a manner that results in the City being reimbursed in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition, Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 14 City Attorney Approved Version 10/15/2024 or improvement to, the property. Reimbursement is not required after the period of time specified in paragraph (10.1.1. a.) of this section. 10.2. Equipment 10.2.1. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds shall be program income (prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment). Equipment not needed by the Subrecipient for activities under this Agreement shall be (a) transferred to the Grantee for the CDBG program or (b) retained after compensating the Grantee [an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment]. 11. HOLD HARMLESS AGREEMENT The City, its officers, and employees shall not be liable for any claims, liabilities, penalties, fines, or any damage to goods, or real or personal property of any person whatsoever, nor for personal injuries or death caused by, or claimed to have been caused by, or resulting from, any intentional or negligent acts, errors or omission of Subrecipient or Subrecipient's agents, employees, or representatives arising directly or indirectly out of performance of the project outlined in this Agreement. Subrecipient agrees to defend, indemnify, and hold free and harmless the City, its officers, employees and agents against any of the foregoing liabilities or claims of any kind and any cost or expenses incurred by the City including attorneys’ fees, on account of any of the foregoing liabilities, including liabilities or claims arising out of alleged defects in any plans or specifications for the project or facility. Subrecipient agrees that it undertakes hereby the same obligations to the City that the City has undertaken to HUD pursuant to said application and assurances. Subrecipient agrees to hold City harmless against any indemnity, which it may suffer with respect to HUD on account of any failure on the part of Subrecipient to comply with the requirements of any such obligation. Said Federal documents are on file with the Housing & Homeless Services Department at the City of Carlsbad, located at 1200 Carlsbad Village Drive, Carlsbad, CA 92008, and are incorporated herein by reference. The obligations undertaken by Subrecipient include, but are not limited to, the obligations as specified in Section 6 of this Agreement. 12. ASSIGNMENT OF AGREEMENT The Subrecipient shall not assign this Agreement or any monies due thereunder without the prior written consent of the City Council. 13. SUCCESSORS OR ASSIGNS Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 15 City Attorney Approved Version 10/15/2024 Subject to the provisions of this Subrecipient Agreement Paragraph 11, "Hold Harmless Agreement," all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 14. INSURANCE If the Subrecipient shall receive more than $5,000 from the City in CDBG funds and/or other funds, the Subrecipients shall obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Subrecipient or Subrecipient’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report. 14.1 Coverages and Limits. Subrecipient shall maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Subrecipient's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Subrecipient pursuant to this Agreement are adequate to protect Subrecipient. If Subrecipient believes that any required insurance coverage is inadequate, Subrecipient will obtain such additional insurance coverage, as Subrecipient deems adequate, at Subrecipient's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured. 14.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 14.1.2 Automobile Liability. (if the use of an automobile is involved for Subrecipient's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage. 14.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Subrecipient has no employees and provides, to City's satisfaction, a declaration stating Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 16 City Attorney Approved Version 10/15/2024 this. 14.1.4 Professional Liability. Errors and omissions liability appropriate to Subrecipient’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 14.2 Additional Provisions. Subrecipient will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 14.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 14.2.2 Subrecipient will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. 14.2.3 If Subrecipient maintains higher limits than the minimums shown above, the City requires and will be entitled to coverage for the higher limits maintained by Subrecipient. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage will be available to the City.” 14.2.4 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 14.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Subrecipient will furnish certificates of insurance and endorsements to City. 14.4 Failure to Maintain Coverage. If Subrecipient fails to maintain any of these insurance coverages, then City will have the option to declare Subrecipient in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Subrecipient is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Subrecipient or deduct the amount paid from any sums due Subrecipient under this Agreement. 14.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 15. LICENSING/PERMITS Subrecipient will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 17 City Attorney Approved Version 10/15/2024 Subrecipient agrees to obtain and maintain all licenses, registrations, accreditations, and inspections from all agencies governing its operations. Subrecipient shall insure that its staff shall also obtain and maintain all required licenses, registrations, accreditations, and inspections from all agencies governing Subrecipient’s operations hereunder. 16. AMENDMENTS The City or Subrecipient may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the City’s governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the City or Subrecipient from its obligations under this Agreement. The City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both City and Subrecipient. 17. NOTICES The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Subrecipient under this Agreement. For City: For Subrecipient: Name: Title: Nicole Piano-Jones Program Manager Rebecca Nussbaum Chief Program Officer Department: Housing & Homeless Services Community Resource Center Address: 1200 Carlsbad Village Drive Carlsbad, CA 92008 650 Second St. Encinitas, CA 92024 Telephone: (442) 339-2191 (760) 230-6318 Email: nicole.pianojones@carlsbadca.gov Rnussbaum@crcncc.org Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 18. INELIGIBILITY OF SUB-CONTRACTORS. Subrecipient shall not use CDBG funds directly or indirectly in its operations or to employ, award contracts to, or otherwise engage the services of, or fund any Subrecipient during any period of debarment, suspension, or placement in ineligibility status of the Subrecipient or such Subrecipient under the provisions of 24 C.F.R. Part 24. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG 18 City Attorney Approved Version 10/15/2024 SUBRECIPIENT: By: John Van Cleef Chief Executive Officer Dated: By: Corrie McCoy Chief Operating Officer Dated: CITY OF CARLSBAD: By: Scott Chadwick City Manager Dated: ATTEST: _________________________________ SHERRY FREISINGER City Clerk Dated: (Proper notarial acknowledgment of execution by Subrecipient must be attached. Chairman, president or vice-president and secretary, assistant secretary, CFO or assistant treasurer must sign for corporations. Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.) APPROVED AS TO FORM: Cindie McMahon, City Attorney By: Allegra Frost, Senior Assistant City Attorney Dated: Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 10/17/2024 10/17/2024 10/24/2024 10/28/2024 10/28/2024 PSA25-02CDBG CA 10/15/2024 EXHIBIT “A” CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SCOPE OF WORK TERM July 1, 2024 - June 30, 2025 CONTACT Rebecca Nussbaum AGENCY Community Resource Center PHONE 760-230-6318 PROJECT Homeless Prevention and Supportive services EMAIL Rnussbaum@crcncc.org ADDRESS 650 Second St, Encinitas, CA 92024 PROGRAM GOALS AND OBJECTIVES GOAL Provide homeless prevention and supportive services for 9 Carlsbad households at imminent risk of homelessness. MEASURABLE 1: 100% of individuals who receive prevention assistance will be offered access to CRC’s case management services, financial independence counseling or housing search assistance. MEASURABLE 2: 85% of all housing participants retain or exit to permanent housing at case closure. MEASURABLE 3: 80% of the total number of households who participate in social case management services will work with a case manager to develop a personalized self-sufficiency plan focused on eliminating barriers to self-sufficiency. PROGRAM TIMELINE DUE DELIVERABLE October 15, 2024 Quarterly Report and Invoice (Approx. 25% program accomplishments and grant amount) January 15, 2025 Quarterly Report and Invoice (Approx. 50% program accomplishments and grant amount) April 15, 2025 Quarterly Report and Invoice (Approx. 75% program accomplishments and grant amount) July 15, 2025 Quarterly Report, Year-End Report, and Invoice (Approx. 100% program accomplishments and grant amount) REPORTING REQUIREMENTS 1. Demographic reporting: Provide quarterly, and year-end, summary demographic reports on number of persons served by the project and related demographic data on a City provided reporting form. 2. Progress reporting: Provide quarterly, and year-end, summary narrative reports on progress made in achieving the project goal and performance objectives described above on a City provided reporting form. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PSA25-02CDBG CA 10/15/2024 EXHIBIT “B” CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BUDGET TERM July 1, 2024 - June 30, 2025 CONTACT Rebecca Nussbaum AGENCY Community Resource Center PHONE 760-230-6318 PROJECT Homeless Prevention and Supportive services EMAIL Rnussbaum@crcncc.org ADDRESS 650 Second St, Encinitas, CA 92024 BUDGET DETAIL LINE ITEM CDBG OTHER (Other Federal, State, and Private Funds) TOTAL Wages and Salaries 8,154 661,293 669,447 Personnel Benefits (33%) 2,691 218,227 220,918 Rental Assistance and Supportive Services_ 11,070 758,464 769,534 Indirect Costs (10%) 2,434 163,556 165,990 TOTAL $24,349 $1,801,540 $1,825,889 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 CA 11/4/2022 EXHIBIT “C” CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CODE OF FEDERAL REGULATIONS Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 31 SUBCHAPTER C—COMMUNITY FACILITIES PART 570—COMMUNITY DEVELOPMENT BLOCK GRANTS Subpart A—General Provisions Sec. 570.1 Purpose and primary objective. 570.3 Definitions. 570.4 Allocation of funds. 570.5 Waivers. Subpart B [Reserved] Subpart C—Eligible Activities 570.200 General policies. 570.201 Basic eligible activities. 570.202 Eligible rehabilitation and preserva- tion activities. 570.203 Special economic development ac- tivities. 570.204 Special activities by Community- Based Development Organizations (CBDOs). 570.205 Eligible planning, urban environ- mental design and policy-planning-man- agement-capacity building activities. 570.206 Program administrative costs. 570.207 Ineligible activities. 570.208 Criteria for national objectives. 570.209 Guidelines for evaluating and select- ing economic development projects. 570.210 Prohibition on use of assistance for employment relocation activities. Subpart D—Entitlement Grants 570.300 General. 570.301 Activity locations and float-funding. 570.302 Submission requirements. 570.303 Certifications. 570.304 Making of grants. 570.307 Urban counties. 570.308 Joint requests. 570.309 Restriction on location of activities. Subpart E—Special Purpose Grants 570.400 General. 570.401 Community adjustment and eco- nomic diversification planning assist- ance. 570.402 Technical assistance awards. 570.403 New Communities. 570.404 Historically Black colleges and uni- versities program. 570.405 The insular areas. 570.406 Formula miscalculation grants. 570.410 Special Projects Program. 570.411 Joint Community Development Pro- gram. 570.415 Community Development Work Study Program. 570.416 Hispanic-serving institutions work study program. Subpart F—Small Cities, Non-Entitlement CDBG Grants in Hawaii and Insular Areas Programs 570.420 General. 570.421 New York Small Cities Program de- sign. 570.422–4.25 [Reserved] 570.426 Program income. 570.427 Program amendments. 570.428 [Reserved] 570.429 Hawaii general and grant require- ments. 570.431 Citizen participation. 570.440 Application requirements for insular area grants funded under section 106. 570.441 Citizen participation—insular areas. 570.442 Reallocations-Insular Areas. Subpart G—Urban Development Action Grants 570.450 Purpose. 570.456 Ineligible activities and limitations on eligible activities. 570.457 Displacement, relocation, acquisi- tion, and replacement of housing. 570.461 Post-preliminary approval require- ments; lead-based paint. 570.463 Project amendments and revisions. 570.464 Project closeout. 570.465 Applicability of rules and regula- tions. 570.466 Additional application submission requirements for Pockets of Poverty— employment opportunities. Subpart H [Reserved] Subpart I—State Community Development Block Grant Program 570.480 General. 570.481 Definitions. 570.482 Eligible activities. 570.483 Criteria for national objectives. 570.484 Overall benefit to low and moderate income persons. 570.485 Making of grants. 570.486 Local government requirements. 570.487 Other applicable laws and related program requirements. 570.488 Displacement, relocation, acquisi- tion, and replacement of housing. 570.489 Program administrative require- ments. 570.490 Recordkeeping requirements. 570.491 Performance and evaluation report. 570.492 State’s reviews and audits. 570.493 HUD’s reviews and audits. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00041 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 32 24 CFR Ch. V (4–1–13 Edition) §570.1 570.494 Timely distribution of funds by states. 570.495 Reviews and audits response. 570.496 Remedies for noncompliance; oppor- tunity for hearing. 570.497 Condition of State election to ad- minister State CDBG Program. Subpart J—Grant Administration 570.500 Definitions. 570.501 Responsibility for grant administra- tion. 570.502 Applicability of uniform administra- tive requirements. 570.503 Agreements with subrecipients. 570.504 Program income. 570.505 Use of real property. 570.506 Records to be maintained. 570.507 Reports. 570.508 Public access to program records. 570.509 Grant closeout procedures. 570.510 Transferring projects from urban counties to metropolitan cities. 570.511 Use of escrow accounts for rehabili- tation of privately owned residential property. 570.512 [Reserved] 570.513 Lump sum drawdown for financing of property rehabilitation activities. Subpart K—Other Program Requirements 570.600 General. 570.601 Public Law 88–352 and Public Law 90– 284; affirmatively furthering fair hous- ing; Executive Order 11063. 570.602 Section 109 of the Act. 570.603 Labor standards. 570.604 Environmental standards. 570.605 National Flood Insurance Program. 570.606 Displacement, relocation, acquisi- tion, and replacement of housing. 570.607 Employment and contracting oppor- tunities. 570.608 Lead-based paint. 570.609 Use of debarred, suspended or ineli- gible contractors or subrecipients. 570.610 Uniform administrative require- ments and cost principles. 570.611 Conflict of interest. 570.612 Executive Order 12372. 570.613 Eligibility restrictions for certain resident aliens. 570.614 Architectural Barriers Act and the Americans with Disabilities Act. Subpart L [Reserved] Subpart M—Loan Guarantees 570.700 Purpose. 570.701 Definitions. 570.702 Eligible applicants. 570.703 Eligible activities. 570.704 Application requirements. 570.705 Loan requirements. 570.706 Federal guarantee; subrogation. 570.707 Applicability of rules and regula- tions. 570.708 Sanctions. 570.709 Allocation of loan guarantee assist- ance. 570.710 State responsibilities. 570.711 State borrowers; additional require- ments and application procedures. Subpart N—Urban Renewal Provisions 570.800 Urban renewal regulations. Subpart O—Performance Reviews 570.900 General. 570.901 Review for compliance with the pri- mary and national objectives and other program requirements. 570.902 Review to determine if CDBG funded activities are being carried out in a time- ly manner. 570.903 Review to determine if the recipient is meeting its consolidated plan respon- sibilities. 570.904 Equal opportunity and fair housing review criteria. 570.905 Review of continuing capacity to carry out CDBG funded activities in a timely manner. 570.906 Review of urban counties. 570.907–570.909 [Reserved] 570.910 Corrective and remedial actions. 570.911 Reduction, withdrawal, or adjust- ment of a grant or other appropriate ac- tion. 570.912 Nondiscrimination compliance. 570.913 Other remedies for noncompliance. APPENDIX A TO PART 570—GUIDELINES AND OBJECTIVES FOR EVALUATING PROJECT COSTS AND FINANCIAL REQUIREMENTS AUTHORITY: 42 U.S.C. 3535(d) and 5301–5320. SOURCE: 40 FR 24693, June 9, 1975, unless otherwise noted. Subpart A—General Provisions SOURCE: 53 FR 34437, Sept. 6, 1988, unless otherwise noted. §570.1 Purpose and primary objective. (a) This part describes policies and procedures applicable to the following programs authorized under title I of the Housing and Community Develop- ment Act of 1974, as amended: (1) Entitlement grants program (sub- part D); (2) Nonentitlement Funds: HUD-ad- ministered Small Cities and Insular Area programs (subpart F); VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00042 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 33 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.3 (3) State program: State-adminis- tered CDBG nonentitlement funds (sub- part I); (4) Special Purpose Grants (subpart E); (5) Urban Development Action Grant program (subpart G); and (6) Loan Guarantees (subpart M). (b) Subparts A, C, J, K, and O apply to all programs in paragraph (a) except as modified or limited under the provi- sions of these subparts or the applica- ble program regulations. In the appli- cation of the subparts to Special Pur- pose Grants or the Urban Development Action Grant program, the reference to funds in the form of grants in the term ‘‘CDBG funds’’, as defined in §570.3, shall mean the grant funds under those programs. The subparts do not apply to the State program (subpart I) except to the extent expressly referred to. (c) The primary objective of the pro- grams authorized under title I of the Housing and Community Development Act of 1974, as amended, is described in section 101(c) of the Act (42 U.S.C. 5301(c)). [53 FR 34437, Sept. 6, 1988, as amended at 56 FR 56126, Oct. 31, 1991; 61 FR 11475, Mar. 20, 1996; 69 FR 32778, June 10, 2004] §570.3 Definitions. The terms HUD and Secretary are de- fined in 24 CFR part 5. All of the fol- lowing definitions in this section that rely on data from the United States Bureau of the Census shall rely upon the data available from the latest de- cennial census. Act means title I of the Housing and Community Development Act of 1974 as amended (42 U.S.C. 5301 et seq.). Age of housing means the number of year-round housing units, as further defined in section 102(a)(11) of the Act. Applicant means a State or unit of general local government that makes application pursuant to the provisions of subpart E, F, G or M. Buildings for the general conduct of government shall have the meaning pro- vided in section 102(a)(21) of the Act. CDBG funds means Community De- velopment Block Grant funds, includ- ing funds received in the form of grants under subpart D, F, or §570.405 of this part, funds awarded under section 108(q) of the Housing and Community Development Act of 1974, loans guaran- teed under subpart M of this part, urban renewal surplus grant funds, and program income as defined in §570.500(a). Chief executive officer of a State or unit of general local government means the elected official or the le- gally designated official, who has the primary responsibility for the conduct of that entity’s governmental affairs. Examples of the ‘‘chief executive offi- cer’’ of a unit of general local govern- ment are: the elected mayor of a mu- nicipality; the elected county execu- tive of a county; the chairperson of a county commission or board in a coun- ty that has no elected county execu- tive; and the official designated pursu- ant to law by the governing body of a unit of general local government. City means the following: (1) For purposes of Entitlement Com- munity Development Block Grant and Urban Development Action Grant eligi- bility: (i) Any unit of general local govern- ment that is classified as a munici- pality by the United States Bureau of the Census, or (ii) Any other unit of general local government that is a town or township and that, in the determination of the Secretary: (A) Possesses powers and performs functions comparable to those associ- ated with municipalities; (B) Is closely settled (except that the Secretary may reduce or waive this re- quirement on a case by case basis for the purposes of the Action Grant pro- gram); and (C) Contains within its boundaries no incorporated places as defined by the United States Bureau of the Census that have not entered into cooperation agreements with the town or township for a period covering at least 3 years to undertake or assist in the undertaking of essential community development and housing assistance activities. The determination of eligibility of a town or township to qualify as a city will be based on information available from the United States Bureau of the Census and information provided by the town or township and its included units of general local government. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00043 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 34 24 CFR Ch. V (4–1–13 Edition) §570.3 (2) For purposes of Urban Develop- ment Action Grant eligibility only, Guam, the Virgin Islands, American Samoa, the Commonwealth of the Northern Mariana Islands, the counties of Kauai, Maui, and Hawaii in the State of Hawaii, and Indian tribes that are eligible recipients under the State and Local Government Fiscal Assist- ance Act of 1972 and located on reserva- tions in Oklahoma as determined by the Secretary of the Interior or in Alaskan Native Villages. Community Development Financial In- stitution has the same meaning as used in the Community Development Bank- ing and Financial Institutions Act of 1994 (12 U.S.C. 4701 note). Consolidated plan. The plan prepared in accordance with 24 CFR part 91, which describes needs, resources, prior- ities and proposed activities to be un- dertaken with respect to HUD pro- grams, including the CDBG program. An approved consolidated plan means a consolidated plan that has been ap- proved by HUD in accordance with 24 CFR part 91. Discretionary grant means a grant made from the various Special Purpose Grants in accordance with subpart E of this part. Entitlement amount means the amount of funds which a metropolitan city is entitled to receive under the Entitle- ment grant program, as determined by formula set forth in section 106 of the Act. Extent of growth lag shall have the meaning provided in section 102(a)(12) of the Act. Extent of housing overcrowding shall have the meaning provided in section 102(a)(10) of the Act. Extent of poverty means the number of persons whose incomes are below the poverty level based on data compiled and published by the United States Bu- reau of the Census available from the latest census referable to the same point or period in time and the latest reports from the Office of Management and Budget. For purposes of this part, the Secretary has determined that it is neither feasible nor appropriate to make adjustments at this time in the computations of ‘‘extent of poverty’’ for regional or area variations in in- come and cost of living. Family refers to the definition of ‘‘family’’ in 24 CFR 5.403. Household means all persons occu- pying a housing unit. The occupants may be a family, as defined in 24 CFR 5.403; two or more families living to- gether; or any other group of related or unrelated persons who share living ar- rangements, regardless of actual or perceived, sexual orientation, gender identity, or marital status. Income. For the purpose of deter- mining whether a family or household is low- and moderate-income under subpart C of this part, grantees may se- lect any of the three definitions listed below for each activity, except that in- tegrally related activities of the same type and qualifying under the same paragraph of §570.208(a) shall use the same definition of income. The option to choose a definition does not apply to activities that qualify under §570.208(a)(1) (Area benefit activities), except when the recipient carries out a survey under §570.208(a)(1)(vi). Activi- ties qualifying under §570.208(a)(1) gen- erally must use the area income data supplied to recipients by HUD. The three definitions are as follows: (1)(i) ‘‘Annual income’’ as defined under the Section 8 Housing Assistance Payments program at 24 CFR 813.106 (except that if the CDBG assistance being provided is homeowner rehabili- tation under §570.202, the value of the homeowner’s primary residence may be excluded from any calculation of Net Family Assets); or (ii) Annual income as reported under the Census long-form for the most re- cent available decennial Census. This definition includes: (A) Wages, salaries, tips, commis- sions, etc.; (B) Self-employment income from own nonfarm business, including pro- prietorships and partnerships; (C) Farm self-employment income; (D) Interest, dividends, net rental in- come, or income from estates or trusts; (E) Social Security or railroad retire- ment; (F) Supplemental Security Income, Aid to Families with Dependent Chil- dren, or other public assistance or pub- lic welfare programs; (G) Retirement, survivor, or dis- ability pensions; and VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00044 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 35 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.3 (H) Any other sources of income re- ceived regularly, including Veterans’ (VA) payments, unemployment com- pensation, and alimony; or (iii) Adjusted gross income as defined for purposes of reporting under Inter- nal Revenue Service (IRS) Form 1040 for individual Federal annual income tax purposes. (2) Estimate the annual income of a family or household by projecting the prevailing rate of income of each per- son at the time assistance is provided for the individual, family, or household (as applicable). Estimated annual in- come shall include income from all family or household members, as appli- cable. Income or asset enhancement derived from the CDBG-assisted activ- ity shall not be considered in calcu- lating estimated annual income. Insular area shall have the meaning provided in section 102(a)(24) of the Act. Low- and moderate-income household means a household having an income equal to or less than the Section 8 low- income limit established by HUD. Low- and moderate-income person means a member of a family having an income equal to or less than the Sec- tion 8 low-income limit established by HUD. Unrelated individuals will be considered as one-person families for this purpose. Low-income household means a house- hold having an income equal to or less than the Section 8 very low-income limit established by HUD. Low-income person means a member of a family that has an income equal to or less than the Section 8 very low-in- come limit established by HUD. Unre- lated individuals shall be considered as one-person families for this purpose. Metropolitan area shall have the meaning provided in section 102(a)(3) of the Act. Metropolitan city shall have the mean- ing provided in section 102(a)(4) of the Act except that the term ‘‘central city’’ is replaced by ‘‘principal city.’’ Microenterprise shall have the mean- ing provided in section 102(a)(22) of the Act. Moderate-income household means a household having an income equal to or less than the Section 8 low-income limit and greater than the Section 8 very low-income limit, established by HUD. Moderate-income person means a mem- ber of a family that has an income equal to or less than the Section 8 low- income limit and greater than the Sec- tion 8 very low-income limit, estab- lished by HUD. Unrelated individuals shall be considered as one-person fami- lies for this purpose. Nonentitlement amount means the amount of funds which is allocated for use in a State’s nonentitlement areas as determined by formula set forth in section 106 of the Act. Nonentitlement area shall have the meaning provided in section 102(a)(7) of the Act. Population means the total resident population based on data compiled and published by the United States Bureau of the Census available from the latest census or which has been upgraded by the Bureau to reflect the changes re- sulting from the Boundary and Annex- ation Survey, new incorporations and consolidations of governments pursu- ant to §570.4, and which reflects, where applicable, changes resulting from the Bureau’s latest population determina- tion through its estimating technique using natural changes (birth and death) and net migration, and is referable to the same point or period in time. Small business means a business that meets the criteria set forth in section 3(a) of the Small Business Act (15 U.S.C. 631, 636, 637). State shall have the meaning provided in section 102(a)(2) of the Act. Unit of general local government shall have the meaning provided in section 102(a)(1) of the Act. Urban county shall have the meaning provided in section 102(a)(6) of the Act. For the purposes of this definition, HUD will determine whether the coun- ty’s combined population contains the required percentage of low- and mod- erate-income persons by identifying the number of persons that resided in applicable areas and units of general local government based on data from the most recent decennial census, and using income limits that would have applied for the year in which that cen- sus was taken. Urban Development Action Grant (UDAG) means a grant made by the VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00045 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 36 24 CFR Ch. V (4–1–13 Edition) §570.4 Secretary pursuant to section 119 of the Act and subpart G of this part. [53 FR 34437, Sept. 6, 1988; 53 FR 41330, Oct. 21, 1988, as amended at 56 FR 56126, Oct. 31, 1991; 60 FR 1915, 1943, Jan. 5, 1995; 60 FR 56909, Nov. 9, 1995; 61 FR 5209, Feb. 9, 1996; 61 FR 11475, Mar. 20, 1996; 61 FR 18674, Apr. 29, 1996; 68 FR 69582, Dec. 12, 2003; 69 FR 32778, June 10, 2004; 77 FR 5675, Feb. 3, 2012] §570.4 Allocation of funds. (a) The determination of eligibility of units of general local government to receive entitlement grants, the entitle- ment amounts, the allocation of appro- priated funds to States for use in non- entitlement areas, the reallocation of funds, the allocation of appropriated funds to insular areas, and the alloca- tion of appropriated funds for discre- tionary grants under the Secretary’s Fund shall be governed by the policies and procedures described in sections 106 and 107 of the Act, as appropriate. (b) The definitions in §570.3 shall gov- ern in applying the policies and proce- dures described in sections 106 and 107 of the Act. (c) In determining eligibility for enti- tlement and in allocating funds under section 106 of the Act for any federal fiscal year, HUD will recognize cor- porate status and geographical bound- aries and the status of metropolitan areas and principal cities effective as of July 1 preceding such federal fiscal year, subject to the following limita- tions: (1) With respect to corporate status as certified by the applicable State and available for processing by the Census Bureau as of such date; (2) With respect to boundary changes or annexations, as are used by the Cen- sus Bureau in preparing population es- timates for all general purpose govern- mental units and are available for processing by the Census Bureau as of such date, except that any such bound- ary changes or annexations which re- sult in the population of a unit of gen- eral local government reaching or ex- ceeding 50,000 shall be recognized for this purpose whether or not such changes are used by the Census Bureau in preparing such population esti- mates; and (3) With respect to the status of Met- ropolitan Statistical Areas and prin- cipal cities, as officially designated by the Office of Management and Budget as of such date. (d) In determining whether a county qualifies as an urban county, and in computing entitlement amounts for urban counties, the demographic val- ues of population, poverty, housing overcrowding, and age of housing of any Indian tribes located within the county shall be excluded. In allocating amounts to States for use in non- entitlement areas, the demographic values of population, poverty, housing overcrowding and age of housing of all Indian tribes located in all nonentitled areas shall be excluded. It is recognized that all such data on Indian tribes are not generally available from the United States Bureau of the Census and that missing portions of data will have to be estimated. In accomplishing any such estimates the Secretary may use such other related information available from reputable sources as may seem appropriate, regardless of the data’s point or period of time and shall use the best judgement possible in adjusting such data to reflect the same point or period of time as the overall data from which the Indian tribes are being deducted, so that such deduction shall not create an imbal- ance with those overall data. (e) Amounts remaining after closeout of a grant which are required to be re- turned to HUD under the provisions of §570.509, Grant closeout procedures, shall be considered as funds available for reallocation unless the appropria- tion under which the funds were pro- vided to the Department has lapsed. [53 FR 34437, Sept. 6, 1988, as amended at 68 FR 69582, Dec. 12, 2003; 69 FR 32778, June 10, 2004] §570.5 Waivers. HUD’s authority for the waiver of regulations and for the suspension of requirements to address damage in a Presidentially declared disaster area is described in 24 CFR part 5 and in sec- tion 122 of the Act, respectively. [61 FR 11476, Mar. 20, 1996] Subpart B [Reserved] VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00046 Fmt 8010 Sfmt 8006 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 37 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.200 Subpart C—Eligible Activities SOURCE: 53 FR 34439, Sept. 6, 1988, unless otherwise noted. §570.200 General policies. (a) Determination of eligibility. An ac- tivity may be assisted in whole or in part with CDBG funds only if all of the following requirements are met: (1) Compliance with section 105 of the Act. Each activity must meet the eligi- bility requirements of section 105 of the Act as further defined in this sub- part. (2) Compliance with national objectives. Grant recipients under the Entitlement and HUD-administered Small Cities programs and recipients of insular area funds under section 106 of the Act must certify that their projected use of funds has been developed so as to give max- imum feasible priority to activities which will carry out one of the na- tional objectives of benefit to low- and moderate-income families or aid in the prevention or elimination of slums or blight. The projected use of funds may also include activities that the recipi- ent certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and imme- diate threat to the health or welfare of the community where other financial resources are not available to meet such needs. Consistent with the fore- going, each recipient under the Entitle- ment or HUD-administered Small Cit- ies programs, and each recipient of in- sular area funds under section 106 of the Act must ensure and maintain evi- dence that each of its activities as- sisted with CDBG funds meets one of the three national objectives as con- tained in its certification. Criteria for determining whether an activity ad- dresses one or more of these objectives are found in §570.208. (3) Compliance with the primary objec- tive. The primary objective of the Act is described in section 101(c) of the Act. Consistent with this objective, entitle- ment recipients, non-entitlement CDBG grantees in Hawaii, and recipi- ents of insular area funds under section 106 of the Act must ensure that, over a period of time specified in their certifi- cation not to exceed three years, not less than 70 percent of the aggregate of CDBG fund expenditures shall be for activities meeting the criteria under §570.208(a) or under §570.208(d)(5) or (6) for benefiting low- and moderate-in- come persons. For grants under section 107 of the Act, insular area recipients must meet this requirement for each separate grant. See §570.420(d)(3) for ad- ditional discussion of the primary ob- jective requirement for insular areas funded under section 106 of the Act. The requirements for the HUD-admin- istered Small Cities program in New York are at §570.420(d)(2). In deter- mining the percentage of funds ex- pended for such activities: (i) Cost of administration and plan- ning eligible under §570.205 and §570.206 will be assumed to benefit low and moderate income persons in the same proportion as the remainder of the CDBG funds and, accordingly shall be excluded from the calculation; (ii) Funds deducted by HUD for re- payment of urban renewal temporary loans pursuant to §570.802(b) shall be excluded; (iii) Funds expended for the repay- ment of loans guaranteed under the provisions of subpart M shall also be excluded; (iv) Funds expended for the acquisi- tion, new construction or rehabilita- tion of property for housing that quali- fies under §570.208(a)(3) shall be count- ed for this purpose but shall be limited to an amount determined by multi- plying the total cost (including CDBG and non-CDBG costs) of the acquisi- tion, construction or rehabilitation by the percent of units in such housing to be occupied by low and moderate in- come persons. (v) Funds expended for any other ac- tivities qualifying under §570.208(a) shall be counted for this purpose in their entirety. (4) Compliance with environmental re- view procedures. The environmental re- view procedures set forth at 24 CFR part 58 must be completed for each ac- tivity (or project as defined in 24 CFR part 58), as applicable. (5) Cost principles. Costs incurred, whether charged on a direct or an indi- rect basis, must be in conformance VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00047 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 38 24 CFR Ch. V (4–1–13 Edition) §570.200 1These circulars are available from the American Communities Center by calling the following toll-free numbers: (800) 998–9999 or (800) 483–2209 (TDD). with OMB Circulars A–87, ‘‘Cost Prin- ciples for State, Local and Indian Trib- al Governments’’; A–122, ‘‘Cost Prin- ciples for Non-profit Organizations’’; or A–21, ‘‘Cost Principles for Educational Institutions,’’ as applicable.1 All items of cost listed in Attachment B of these Circulars that require prior Federal agency approval are allowable without prior approval of HUD to the extent they comply with the general policies and principles stated in Attachment A of such circulars and are otherwise eli- gible under this subpart C, except for the following: (i) Depreciation methods for fixed as- sets shall not be changed without HUD’s specific approval or, if charged through a cost allocation plan, the Federal cognizant agency. (ii) Fines and penalties (including pu- nitive damages) are unallowable costs to the CDBG program. (iii) Pre-award costs are limited to those authorized under paragraph (h) of this section. (b) Special policies governing facilities. The following special policies apply to: (1) Facilities containing both eligible and ineligible uses. A public facility oth- erwise eligible for assistance under the CDBG program may be provided with CDBG funds even if it is part of a mul- tiple use building containing ineligible uses, if: (i) The facility which is otherwise el- igible and proposed for assistance will occupy a designated and discrete area within the larger facility; and (ii) The recipient can determine the costs attributable to the facility pro- posed for assistance as separate and distinct from the overall costs of the multiple-use building and/or facility. Allowable costs are limited to those at- tributable to the eligible portion of the building or facility. (2) Fees for use of facilities. Reasonable fees may be charged for the use of the facilities assisted with CDBG funds, but charges such as excessive member- ship fees, which will have the effect of precluding low and moderate income persons from using the facilities, are not permitted. (c) Special assessments under the CDBG program. The following policies relate to special assessments under the CDBG program: (1) Definition of special assessment. The term ‘‘special assessment’’ means the recovery of the capital costs of a public improvement, such as streets, water or sewer lines, curbs, and gutters, through a fee or charge levied or filed as a lien against a parcel of real estate as a di- rect result of benefit derived from the installation of a public improvement, or a one-time charge made as a condi- tion of access to a public improvement. This term does not relate to taxes, or the establishment of the value of real estate for the purpose of levying real estate, property, or ad valorem taxes, and does not include periodic charges based on the use of a public improve- ment, such as water or sewer user charges, even if such charges include the recovery of all or some portion of the capital costs of the public improve- ment. (2) Special assessments to recover cap- ital costs. Where CDBG funds are used to pay all or part of the cost of a public improvement, special assessments may be imposed as follows: (i) Special assessments to recover the CDBG funds may be made only against properties owned and occupied by per- sons not of low and moderate income. Such assessments constitute program income. (ii) Special assessments to recover the non-CDBG portion may be made provided that CDBG funds are used to pay the special assessment in behalf of all properties owned and occupied by low and moderate income persons; ex- cept that CDBG funds need not be used to pay the special assessments in be- half of properties owned and occupied by moderate income persons if the grant recipient certifies that it does not have sufficient CDBG funds to pay the assessments in behalf of all of the low and moderate income owner-occu- pant persons. Funds collected through such special assessments are not pro- gram income. (3) Public improvements not initially as- sisted with CDBG funds. The payment of special assessments with CDBG funds VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00048 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 39 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.200 constitutes CDBG assistance to the public improvement. Therefore, CDBG funds may be used to pay special as- sessments provided: (i) The installation of the public im- provements was carried out in compli- ance with requirements applicable to activities assisted under this part in- cluding environmental, citizen partici- pation and Davis-Bacon requirements; (ii) The installation of the public im- provement meets a criterion for na- tional objectives in §570.208(a)(1), (b), or (c); and (iii) The requirements of §570.200(c)(2)(ii) are met. (d) Consultant activities. Consulting services are eligible for assistance under this part for professional assist- ance in program planning, development of community development objectives, and other general professional guid- ance relating to program execution. The use of consultants is governed by the following: (1) Employer-employee type of relation- ship. No person providing consultant services in an employer-employee type of relationship shall receive more than a reasonable rate of compensation for personal services paid with CDBG funds. In no event, however, shall such compensation exceed the equivalent of the daily rate paid for Level IV of the Executive Schedule. Such services shall be evidenced by written agree- ments between the parties which detail the responsibilities, standards, and compensation. (2) Independent contractor relationship. Consultant services provided under an independent contractor relationship are governed by the procurement re- quirements in 24 CFR 85.36, and are not subject to the compensation limitation of Level IV of the Executive Schedule. (e) Recipient determinations required as a condition of eligibility. In several in- stances under this subpart, the eligi- bility of an activity depends on a spe- cial local determination. Recipients shall maintain documentation of all such determinations. A written deter- mination is required for any activity carried out under the authority of §§570.201(f), 570.201(i)(2), 570.201(p), 570.201(q), 570.202(b)(3), 570.206(f), 570.209, 570.210, and 570.309. (f) Means of carrying out eligible activi- ties. (1) Activities eligible under this subpart, other than those authorized under §570.204(a), may be undertaken, subject to local law: (i) By the recipient through: (A) Its employees, or (B) Procurement contracts governed by the requirements of 24 CFR 85.36; or (ii) Through loans or grants under agreements with subrecipients, as de- fined at §570.500(c); or (iii) By one or more public agencies, including existing local public agen- cies, that are designated by the chief executive officer of the recipient. (2) Activities made eligible under §570.204(a) may only be undertaken by entities specified in that section. (g) Limitation on planning and admin- istrative costs. No more than 20 percent of the sum of any grant, plus program income, shall be expended for planning and program administrative costs, as defined in §§570.205 and 507.206, respec- tively. Recipients of entitlement grants under subpart D of this part shall conform with this requirement by limiting the amount of CDBG funds ob- ligated for planning plus administra- tion during each program year to an amount no greater than 20 percent of the sum of its entitlement grant made for that program year (if any) plus the program income received by the recipi- ent and its subrecipients (if any) dur- ing that program year. (h) Reimbursement for pre-award costs. The effective date of the grant agree- ment is the program year start date or the date that the consolidated plan is received by HUD, whichever is later. For a Section 108 loan guarantee, the effective date of the grant agreement is the date of HUD execution of the grant agreement amendment for the par- ticular loan guarantee commitment. (1) Prior to the effective date of the grant agreement, a recipient may incur costs or may authorize a subrecipient to incur costs, and then after the effec- tive date of the grant agreement pay for those costs using its CDBG funds, provided that: (i) The activity for which the costs are being incurred is included, prior to the costs being incurred, in a consoli- dated plan action plan, an amended VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00049 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 40 24 CFR Ch. V (4–1–13 Edition) §570.200 consolidated plan action plan, or an ap- plication under subpart M of this part, except that a new entitlement grantee preparing to receive its first allocation of CDBG funds may incur costs nec- essary to develop its consolidated plan and undertake other administrative ac- tions necessary to receive its first grant, prior to the costs being included in its consolidated plan; (ii) Citizens are advised of the extent to which these pre-award costs will af- fect future grants; (iii) The costs and activities funded are in compliance with the require- ments of this part and with the Envi- ronmental Review Procedures stated in 24 CFR part 58; (iv) The activity for which payment is being made complies with the statu- tory and regulatory provisions in effect at the time the costs are paid for with CDBG funds; (v) CDBG payment will be made dur- ing a time no longer than the next two program years following the effective date of the grant agreement or amend- ment in which the activity is first in- cluded; and (vi) The total amount of pre-award costs to be paid during any program year pursuant to this provision is no more than the greater of 25 percent of the amount of the grant made for that year or $300,000. (2) Upon the written request of the recipient, HUD may authorize payment of pre-award costs for activities that do not meet the criteria at paragraph (h)(1)(v) or (h)(1)(vi) of this section, if HUD determines, in writing, that there is good cause for granting an exception upon consideration of the following factors, as applicable: (i) Whether granting the authority would result in a significant contribu- tion to the goals and purposes of the CDBG program; (ii) Whether failure to grant the au- thority would result in undue hardship to the recipient or beneficiaries of the activity; (iii) Whether granting the authority would not result in a violation of a statutory provision or any other regu- latory provision; (iv) Whether circumstances are clear- ly beyond the recipient’s control; or (v) Any other relevant consider- ations. (i) Urban Development Action Grant. Grant assistance may be provided with Urban Development Action Grant funds, subject to the provisions of sub- part G, for: (1) Activities eligible for assistance under this subpart; and (2) Notwithstanding the provisions of §570.207, such other activities as the Secretary may determine to be con- sistent with the purposes of the Urban Development Action Grant program. (j) Faith-based activities. (1) Organiza- tions that are religious or faith-based are eligible, on the same basis as any other organization, to participate in the CDBG program. Neither the Fed- eral government nor a State or local government receiving funds under CDBG programs shall discriminate against an organization on the basis of the organization’s religious character or affiliation. (2) Organizations that are directly funded under the CDBG program may not engage in inherently religious ac- tivities, such as worship, religious in- struction, or proselytization, as part of the programs or services funded under this part. If an organization conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this part, and participation must be voluntary for the beneficiaries of the HUD-funded programs or services. (3) A religious organization that par- ticipates in the CDBG program will re- tain its independence from Federal, State, and local governments, and may continue to carry out its mission, in- cluding the definition, practice, and ex- pression of its religious beliefs, pro- vided that it does not use direct CDBG funds to support any inherently reli- gious activities, such as worship, reli- gious instruction, or proselytization. Among other things, faith-based orga- nizations may use space in their facili- ties to provide CDBG-funded services, without removing religious art, icons, scriptures, or other religious symbols. In addition, a CDBG-funded religious organization retains its authority over its internal governance, and it may re- tain religious terms in its organiza- tion’s name, select its board members VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00050 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 41 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.201 on a religious basis, and include reli- gious references in its organization’s mission statements and other gov- erning documents. (4) An organization that participates in the CDBG program shall not, in pro- viding program assistance, discrimi- nate against a program beneficiary or prospective program beneficiary on the basis of religion or religious belief. (5) CDBG funds may not be used for the acquisition, construction, or reha- bilitation of structures to the extent that those structures are used for in- herently religious activities. CDBG funds may be used for the acquisition, construction, or rehabilitation of structures only to the extent that those structures are used for con- ducting eligible activities under this part. Where a structure is used for both eligible and inherently religious activi- ties, CDBG funds may not exceed the cost of those portions of the acquisi- tion, construction, or rehabilitation that are attributable to eligible activi- ties in accordance with the cost ac- counting requirements applicable to CDBG funds in this part. Sanctuaries, chapels, or other rooms that a CDBG- funded religious congregation uses as its principal place of worship, however, are ineligible for CDBG-funded im- provements. Disposition of real prop- erty after the term of the grant, or any change in use of the property during the term of the grant, is subject to gov- ernment-wide regulations governing real property disposition (see 24 CFR parts 84 and 85). (6) If a State or local government vol- untarily contributes its own funds to supplement federally funded activities, the State or local government has the option to segregate the Federal funds or commingle them. However, if the funds are commingled, this section ap- plies to all of the commingled funds. [53 FR 34439, Sept. 6, 1988, as amended at 54 FR 47031, Nov. 8, 1989; 57 FR 27119, June 17, 1992; 60 FR 1943, Jan. 5, 1995; 60 FR 17445, Apr. 6, 1995; 60 FR 56910, Nov. 9, 1995; 61 FR 11476, Mar. 20, 1996; 61 FR 18674, Apr. 29, 1996; 65 FR 70215, Nov. 21, 2000; 68 FR 56404, Sept. 30, 2003; 69 FR 32778, June 10, 2004; 70 FR 76369, Dec. 23, 2005; 72 FR 46370, Aug. 17, 2007] §570.201 Basic eligible activities. CDBG funds may be used for the fol- lowing activities: (a) Acquisition. Acquisition in whole or in part by the recipient, or other public or private nonprofit entity, by purchase, long-term lease, donation, or otherwise, of real property (including air rights, water rights, rights-of-way, easements, and other interests therein) for any public purpose, subject to the limitations of §570.207. (b) Disposition. Disposition, through sale, lease, donation, or otherwise, of any real property acquired with CDBG funds or its retention for public pur- poses, including reasonable costs of temporarily managing such property or property acquired under urban renewal, provided that the proceeds from any such disposition shall be program in- come subject to the requirements set forth in §570.504. (c) Public facilities and improvements. Acquisition, construction, reconstruc- tion, rehabilitation or installation of public facilities and improvements, ex- cept as provided in §570.207(a), carried out by the recipient or other public or private nonprofit entities. (However, activities under this paragraph may be directed to the removal of material and architectural barriers that restrict the mobility and accessibility of elderly or severely disabled persons to public fa- cilities and improvements, including those provided for in §570.207(a)(1).) In undertaking such activities, design fea- tures and improvements which pro- mote energy efficiency may be in- cluded. Such activities may also in- clude the execution of architectural de- sign features, and similar treatments intended to enhance the aesthetic qual- ity of facilities and improvements re- ceiving CDBG assistance, such as deco- rative pavements, railings, sculptures, pools of water and fountains, and other works of art. Facilities designed for use in providing shelter for persons having special needs are considered public fa- cilities and not subject to the prohibi- tion of new housing construction de- scribed in §570.207(b)(3). Such facilities include shelters for the homeless; con- valescent homes; hospitals, nursing homes; battered spouse shelters; half- way houses for run-away children, drug offenders or parolees; group homes for VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00051 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 42 24 CFR Ch. V (4–1–13 Edition) §570.201 mentally retarded persons and tem- porary housing for disaster victims. In certain cases, nonprofit entities and subrecipients including those specified in §570.204 may acquire title to public facilities. When such facilities are owned by nonprofit entities or sub- recipients, they shall be operated so as to be open for use by the general public during all normal hours of operation. Public facilities and improvements eli- gible for assistance under this para- graph are subject to the policies in §570.200(b). (d) Clearance and remediation activi- ties. Clearance, demolition, and re- moval of buildings and improvements, including movement of structures to other sites and remediation of known or suspected environmental contami- nation. Demolition of HUD-assisted or HUD-owned housing units may be un- dertaken only with the prior approval of HUD. Remediation may include project-specific environmental assess- ment costs not otherwise eligible under §570.205. (e) Public services. Provision of public services (including labor, supplies, and materials) including but not limited to those concerned with employment, crime prevention, child care, health, drug abuse, education, fair housing counseling, energy conservation, wel- fare (but excluding the provision of in- come payments identified under §570.207(b)(4)), homebuyer downpay- ment assistance, or recreational needs. To be eligible for CDBG assistance, a public service must be either a new service or a quantifiable increase in the level of an existing service above that which has been provided by or on behalf of the unit of general local gov- ernment (through funds raised by the unit or received by the unit from the State in which it is located) in the 12 calendar months before the submission of the action plan. (An exception to this requirement may be made if HUD determines that any decrease in the level of a service was the result of events not within the control of the unit of general local government.) The amount of CDBG funds used for public services shall not exceed paragraphs (e) (1) or (2) of this section, as applicable: (1) The amount of CDBG funds used for public services shall not exceed 15 percent of each grant, except that for entitlement grants made under subpart D of this part, the amount shall not ex- ceed 15 percent of the grant plus 15 per- cent of program income, as defined in §570.500(a). For entitlement grants under subpart D of this part, compli- ance is based on limiting the amount of CDBG funds obligated for public serv- ice activities in each program year to an amount no greater than 15 percent of the entitlement grant made for that program year plus 15 percent of the program income received during the grantee’s immediately preceding pro- gram year. (2) A recipient which obligated more CDBG funds for public services than 15 percent of its grant funded from Fed- eral fiscal year 1982 or 1983 appropria- tions (excluding program income and any assistance received under Public Law 98–8), may obligate more CDBG funds than allowable under paragraph (e)(1) of this section, so long as the total amount obligated in any program year does not exceed: (i) For an entitlement grantee, 15% of the program income it received dur- ing the preceding program year; plus (ii) A portion of the grant received for the program year which is the high- est of the following amounts: (A) The amount determined by apply- ing the percentage of the grant it obli- gated for public services in the 1982 program year against the grant for its current program year; (B) The amount determined by apply- ing the percentage of the grant it obli- gated for public services in the 1983 program year against the grant for its current program year; (C) The amount of funds it obligated for public services in the 1982 program year; or, (D) The amount of funds it obligated for public services in the 1983 program year. (f) Interim assistance. (1) The following activities may be undertaken on an in- terim basis in areas exhibiting objec- tively determinable signs of physical deterioration where the recipient has determined that immediate action is necessary to arrest the deterioration and that permanent improvements will be carried out as soon as practicable: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00052 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 43 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.201 (i) The repairing of streets, side- walks, parks, playgrounds, publicly owned utilities, and public buildings; and (ii) The execution of special garbage, trash, and debris removal, including neighborhood cleanup campaigns, but not the regular curbside collection of garbage or trash in an area. (2) In order to alleviate emergency conditions threatening the public health and safety in areas where the chief executive officer of the recipient determines that such an emergency condition exists and requires imme- diate resolution, CDBG funds may be used for: (i) The activities specified in para- graph (f)(1) of this section, except for the repair of parks and playgrounds; (ii) The clearance of streets, includ- ing snow removal and similar activi- ties, and (iii) The improvement of private properties. (3) All activities authorized under paragraph (f)(2) of this section are lim- ited to the extent necessary to allevi- ate emergency conditions. (g) Payment of non-Federal share. Pay- ment of the non-Federal share required in connection with a Federal grant-in- aid program undertaken as part of CDBG activities, provided, that such payment shall be limited to activities otherwise eligible and in compliance with applicable requirements under this subpart. (h) Urban renewal completion. Pay- ment of the cost of completing an urban renewal project funded under title I of the Housing Act of 1949 as amended. Further information regard- ing the eligibility of such costs is set forth in §570.801. (i) Relocation. Relocation payments and other assistance for permanently and temporarily relocated individuals families, businesses, nonprofit organi- zations, and farm operations where the assistance is (1) required under the pro- visions of §570.606 (b) or (c); or (2) de- termined by the grantee to be appro- priate under the provisions of §570.606(d). (j) Loss of rental income. Payments to housing owners for losses of rental in- come incurred in holding, for tem- porary periods, housing units to be used for the relocation of individuals and families displaced by program ac- tivities assisted under this part. (k) Housing services. Housing services, as provided in section 105(a)(21) of the Act (42 U.S.C. 5305(a)(21)). (l) Privately owned utilities. CDBG funds may be used to acquire, con- struct, reconstruct, rehabilitate, or in- stall the distribution lines and facili- ties of privately owned utilities, in- cluding the placing underground of new or existing distribution facilities and lines. (m) Construction of housing. CDBG funds may be used for the construction of housing assisted under section 17 of the United States Housing Act of 1937. (n) Homeownership assistance. CDBG funds may be used to provide direct homeownership assistance to low- or moderate-income households in accord- ance with section 105(a) of the Act. (o)(1) The provision of assistance ei- ther through the recipient directly or through public and private organiza- tions, agencies, and other subrecipients (including nonprofit and for-profit sub- recipients) to facilitate economic de- velopment by: (i) Providing credit, including, but not limited to, grants, loans, loan guarantees, and other forms of finan- cial support, for the establishment, stabilization, and expansion of micro- enterprises; (ii) Providing technical assistance, advice, and business support services to owners of microenterprises and persons developing microenterprises; and (iii) Providing general support, in- cluding, but not limited to, peer sup- port programs, counseling, child care, transportation, and other similar serv- ices, to owners of microenterprises and persons developing microenterprises. (2) Services provided this paragraph (o) shall not be subject to the restric- tions on public services contained in paragraph (e) of this section. (3) For purposes of this paragraph (o), ‘‘persons developing microenterprises’’ means such persons who have expressed interest and who are, or after an initial screening process are expected to be, actively working toward developing businesses, each of which is expected to be a microenterprise at the time it is formed. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00053 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 44 24 CFR Ch. V (4–1–13 Edition) §570.202 (4) Assistance under this paragraph (o) may also include training, technical assistance, or other support services to increase the capacity of the recipient or subrecipient to carry out the activi- ties under this paragraph (o). (p) Technical assistance. Provision of technical assistance to public or non- profit entities to increase the capacity of such entities to carry out eligible neighborhood revitalization or eco- nomic development activities. (The re- cipient must determine, prior to the provision of the assistance, that the ac- tivity for which it is attempting to build capacity would be eligible for as- sistance under this subpart C, and that the national objective claimed by the grantee for this assistance can reason- ably be expected to be met once the en- tity has received the technical assist- ance and undertakes the activity.) Ca- pacity building for private or public entities (including grantees) for other purposes may be eligible under §570.205. (q) Assistance to institutions of higher education. Provision of assistance by the recipient to institutions of higher education when the grantee determines that such an institution has dem- onstrated a capacity to carry out eligi- ble activities under this subpart C. [53 FR 34439, Sept. 6, 1988, as amended at 53 FR 31239, Aug. 17, 1988; 55 FR 29308, July 18, 1990; 57 FR 27119, June 17, 1992; 60 FR 1943, Jan. 5, 1995; 60 FR 56911, Nov. 9, 1995; 61 FR 18674, Apr. 29, 1996; 65 FR 70215, Nov. 21, 2000; 67 FR 47213, July 17, 2002; 71 FR 30034, May 24, 2006] §570.202 Eligible rehabilitation and preservation activities. (a) Types of buildings and improve- ments eligible for rehabilitation assist- ance. CDBG funds may be used to fi- nance the rehabilitation of: (1) Privately owned buildings and im- provements for residential purposes; improvements to a single-family resi- dential property which is also used as a place of business, which are required in order to operate the business, need not be considered to be rehabilitation of a commercial or industrial building, if the improvements also provide general benefit to the residential occupants of the building; (2) Low-income public housing and other publicly owned residential build- ings and improvements; (3) Publicly or privately owned com- mercial or industrial buildings, except that the rehabilitation of such build- ings owned by a private for-profit busi- ness is limited to improvement to the exterior of the building, abatement of asbestos hazards, lead-based paint haz- ard evaluation and reduction, and the correction of code violations; (4) Nonprofit-owned nonresidential buildings and improvements not eligi- ble under §570.201(c); and (5) Manufactured housing when such housing constitutes part of the commu- nity’s permanent housing stock. (b) Types of assistance. CDBG funds may be used to finance the following types of rehabilitation activities, and related costs, either singly, or in com- bination, through the use of grants, loans, loan guarantees, interest supple- ments, or other means for buildings and improvements described in para- graph (a) of this section, except that rehabilitation of commercial or indus- trial buildings is limited as described in paragraph (a)(3) of this section. (1) Assistance to private individuals and entities, including profit making and nonprofit organizations, to acquire for the purpose of rehabilitation, and to rehabilitate properties, for use or re- sale for residential purposes; (2) Labor, materials, and other costs of rehabilitation of properties, includ- ing repair directed toward an accumu- lation of deferred maintenance, re- placement of principal fixtures and components of existing structures, in- stallation of security devices, includ- ing smoke detectors and dead bolt locks, and renovation through alter- ations, additions to, or enhancement of existing structures and improvements, abatement of asbestos hazards (and other contaminants) in buildings and improvements that may be undertaken singly, or in combination; (3) Loans for refinancing existing in- debtedness secured by a property being rehabilitated with CDBG funds if such financing is determined by the recipi- ent to be necessary or appropriate to achieve the locality’s community de- velopment objectives; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00054 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 45 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.203 (4) Improvements to increase the effi- cient use of energy in structures through such means as installation of storm windows and doors, siding, wall and attic insulation, and conversion, modification, or replacement of heat- ing and cooling equipment, including the use of solar energy equipment; (5) Improvements to increase the effi- cient use of water through such means as water savings faucets and shower heads and repair of water leaks; (6) Connection of residential struc- tures to water distribution lines or local sewer collection lines; (7) For rehabilitation carried out with CDBG funds, costs of: (i) Initial homeowner warranty pre- miums; (ii) Hazard insurance premiums, ex- cept where assistance is provided in the form of a grant; and (iii) Flood insurance premiums for properties covered by the Flood Dis- aster Protection Act of 1973, pursuant to §570.605. (8) Costs of acquiring tools to be lent to owners, tenants, and others who will use such tools to carry out rehabilita- tion; (9) Rehabilitation services, such as rehabilitation counseling, energy au- diting, preparation of work specifica- tions, loan processing, inspections, and other services related to assisting own- ers, tenants, contractors, and other en- tities, participating or seeking to par- ticipate in rehabilitation activities au- thorized under this section, under sec- tion 312 of the Housing Act of 1964, as amended, under section 810 of the Act, or under section 17 of the United States Housing Act of 1937; (10) Assistance for the rehabilitation of housing under section 17 of the United States Housing Act of 1937; and (11) Improvements designed to re- move material and architectural bar- riers that restrict the mobility and ac- cessibility of elderly or severely dis- abled persons to buildings and improve- ments eligible for assistance under paragraph (a) of this section. (c) Code enforcement. Costs incurred for inspection for code violations and enforcement of codes (e.g., salaries and related expenses of code enforcement inspectors and legal proceedings, but not including the cost of correcting the violations) in deteriorating or deterio- rated areas when such enforcement to- gether with public or private improve- ments, rehabilitation, or services to be provided may be expected to arrest the decline of the area. (d) Historic preservation. CDBG funds may be used for the rehabilitation, preservation or restoration of historic properties, whether publicly or pri- vately owned. Historic properties are those sites or structures that are ei- ther listed in or eligible to be listed in the National Register of Historic Places, listed in a State or local inven- tory of historic places, or designated as a State or local landmark or historic district by appropriate law or ordi- nance. Historic preservation, however, is not authorized for buildings for the general conduct of government. (e) Renovation of closed buildings. CDBG funds may be used to renovate closed buildings, such as closed school buildings, for use as an eligible public facility or to rehabilitate such build- ings for housing. (f) Lead-based paint activities. Lead- based paint activities pursuant to §570.608. [53 FR 34439, Sept. 6, 1988; 53 FR 41330, Oct. 21, 1988, as amended at 60 FR 1944, Jan. 5, 1995; 60 FR 56911, Nov. 9, 1995; 64 FR 50225, Sept. 15, 1999; 71 FR 30035, May 24, 2006] §570.203 Special economic develop- ment activities. A recipient may use CDBG funds for special economic development activi- ties in addition to other activities au- thorized in this subpart that may be carried out as part of an economic de- velopment project. Guidelines for se- lecting activities to assist under this paragraph are provided at §570.209. The recipient must ensure that the appro- priate level of public benefit will be de- rived pursuant to those guidelines be- fore obligating funds under this au- thority. Special activities authorized under this section do not include as- sistance for the construction of new housing. Activities eligible under this section may include costs associated with project-specific assessment or re- mediation of known or suspected envi- ronmental contamination. Special eco- nomic development activities include: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00055 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 46 24 CFR Ch. V (4–1–13 Edition) §570.204 (a) The acquisition, construction, re- construction, rehabilitation or instal- lation of commercial or industrial buildings, structures, and other real property equipment and improvements, including railroad spurs or similar ex- tensions. Such activities may be car- ried out by the recipient or public or private nonprofit subrecipients. (b) The provision of assistance to a private for-profit business, including, but not limited to, grants, loans, loan guarantees, interest supplements, tech- nical assistance, and other forms of support, for any activity where the as- sistance is appropriate to carry out an economic development project, exclud- ing those described as ineligible in §570.207(a). In selecting businesses to assist under this authority, the recipi- ent shall minimize, to the extent prac- ticable, displacement of existing busi- nesses and jobs in neighborhoods. (c) Economic development services in connection with activities eligible under this section, including, but not limited to, outreach efforts to market available forms of assistance; screening of applicants; reviewing and under- writing applications for assistance; preparation of all necessary agree- ments; management of assisted activi- ties; and the screening, referral, and placement of applicants for employ- ment opportunities generated by CDBG-eligible economic development activities, including the costs of pro- viding necessary training for persons filling those positions. [53 FR 34439, Sept. 6, 1988, as amended at 60 FR 1944, Jan. 5, 1995; 71 FR 30035, May 24, 2006] §570.204 Special activities by Commu- nity-Based Development Organiza- tions (CBDOs). (a) Eligible activities. The recipient may provide CDBG funds as grants or loans to any CBDO qualified under this section to carry out a neighborhood re- vitalization, community economic de- velopment, or energy conservation project. The funded project activities may include those listed as eligible under this subpart, and, except as de- scribed in paragraph (b) of this section, activities not otherwise listed as eligi- ble under this subpart. For purposes of qualifying as a project under para- graphs (a)(1), (a)(2), and (a)(3) of this section, the funded activity or activi- ties may be considered either alone or in concert with other project activities either being carried out or for which funding has been committed. For pur- poses of this section: (1) Neighborhood revitalization project includes activities of sufficient size and scope to have an impact on the decline of a geographic location within the jurisdiction of a unit of general local government (but not the entire jurisdiction) designated in comprehen- sive plans, ordinances, or other local documents as a neighborhood, village, or similar geographical designation; or the entire jurisdiction of a unit of gen- eral local government which is under 25,000 population; (2) Community economic develop- ment project includes activities that increase economic opportunity, prin- cipally for persons of low- and mod- erate-income, or that stimulate or re- tain businesses or permanent jobs, in- cluding projects that include one or more such activities that are clearly needed to address a lack of affordable housing accessible to existing or planned jobs and those activities speci- fied at 24 CFR 91.1(a)(1)(iii); activities under this paragraph may include costs associated with project-specific assess- ment or remediation of known or sus- pected environmental contamination; (3) Energy conservation project in- cludes activities that address energy conservation, principally for the ben- efit of the residents of the recipient’s jurisdiction; and (4) To carry out a project means that the CBDO undertakes the funded ac- tivities directly or through contract with an entity other than the grantee, or through the provision of financial assistance for activities in which it re- tains a direct and controlling involve- ment and responsibilities. (b) Ineligible activities. Notwith- standing that CBDOs may carry out ac- tivities that are not otherwise eligible under this subpart, this section does not authorize: (1) Carrying out an activity described as ineligible in §570.207(a); (2) Carrying out public services that do not meet the requirements of §570.201(e), except that: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00056 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 47 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.204 (i) Services carried out under this section that are specifically designed to increase economic opportunities through job training and placement and other employment support serv- ices, including, but not limited to, peer support programs, counseling, child care, transportation, and other similar services; and (ii) Services of any type carried out under this section pursuant to a strat- egy approved by HUD under the provi- sions of 24 CFR 91.215(e) shall not be subject to the limitations in §570.201(e)(1) or (2), as applicable; (3) Providing assistance to activities that would otherwise be eligible under §570.203 that do not meet the require- ments of §570.209; or (4) Carrying out an activity that would otherwise be eligible under §570.205 or §570.206, but that would re- sult in the recipient’s exceeding the spending limitation in §570.200(g). (c) Eligible CBDOs. (1) A CBDO quali- fying under this section is an organiza- tion which has the following character- istics: (i) Is an association or corporation organized under State or local law to engage in community development ac- tivities (which may include housing and economic development activities) primarily within an identified geo- graphic area of operation within the ju- risdiction of the recipient, or in the case of an urban county, the jurisdic- tion of the county; and (ii) Has as its primary purpose the improvement of the physical, economic or social environment of its geographic area of operation by addressing one or more critical problems of the area, with particular attention to the needs of persons of low and moderate income; and (iii) May be either non-profit or for- profit, provided any monetary profits to its shareholders or members must be only incidental to its operations; and (iv) Maintains at least 51 percent of its governing body’s membership for low- and moderate-income residents of its geographic area of operation, own- ers or senior officers of private estab- lishments and other institutions lo- cated in and serving its geographic area of operation, or representatives of low- and moderate-income neighbor- hood organizations located in its geo- graphic area of operation; and (v) Is not an agency or instrumen- tality of the recipient and does not per- mit more than one-third of the mem- bership of its governing body to be ap- pointed by, or to consist of, elected or other public officials or employees or officials of an ineligible entity (even though such persons may be otherwise qualified under paragraph (c)(1)(iv) of this section); and (vi) Except as otherwise authorized in paragraph (c)(1)(v) of this section, requires the members of its governing body to be nominated and approved by the general membership of the organi- zation, or by its permanent governing body; and (vii) Is not subject to requirements under which its assets revert to the re- cipient upon dissolution; and (viii) Is free to contract for goods and services from vendors of its own choos- ing. (2) A CBDO that does not meet the criteria in paragraph (c)(1) of this sec- tion may also qualify as an eligible en- tity under this section if it meets one of the following requirements: (i) Is an entity organized pursuant to section 301(d) of the Small Business In- vestment Act of 1958 (15 U.S.C. 681(d)), including those which are profit mak- ing; or (ii) Is an SBA approved Section 501 State Development Company or Sec- tion 502 Local Development Company, or an SBA Certified Section 503 Com- pany under the Small Business Invest- ment Act of 1958, as amended; or (iii) Is a Community Housing Devel- opment Organization (CHDO) under 24 CFR 92.2, designated as a CHDO by the HOME Investment Partnerships pro- gram participating jurisdiction, with a geographic area of operation of no more than one neighborhood, and has received HOME funds under 24 CFR 92.300 or is expected to receive HOME funds as described in and documented in accordance with 24 CFR 92.300(e). (3) A CBDO that does not qualify under paragraph (c)(1) or (2) of this sec- tion may also be determined to qualify as an eligible entity under this section if the recipient demonstrates to the VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00057 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 48 24 CFR Ch. V (4–1–13 Edition) §570.205 satisfaction of HUD, through the provi- sion of information regarding the orga- nization’s charter and by-laws, that the organization is sufficiently similar in purpose, function, and scope to those entities qualifying under paragraph (c)(1) or (2) of this section. [60 FR 1944, Jan. 5, 1995, as amended at 71 FR 30035, May 24, 2006] §570.205 Eligible planning, urban en- vironmental design and policy-plan- ning-management-capacity building activities. (a) Planning activities which consist of all costs of data gathering, studies, analysis, and preparation of plans and the identification of actions that will implement such plans, including, but not limited to: (1) Comprehensive plans; (2) Community development plans; (3) Functional plans, in areas such as: (i) Housing, including the develop- ment of a consolidated plan; (ii) Land use and urban environ- mental design; (iii) Economic development; (iv) Open space and recreation; (v) Energy use and conservation; (vi) Floodplain and wetlands manage- ment in accordance with the require- ments of Executive Orders 11988 and 11990; (vii) Transportation; (viii) Utilities; and (ix) Historic preservation. (4) Other plans and studies such as: (i) Small area and neighborhood plans; (ii) Capital improvements programs; (iii) Individual project plans (but ex- cluding engineering and design costs related to a specific activity which are eligible as part of the cost of such ac- tivity under §§570.201–570.204); (iv) The reasonable costs of general environmental, urban environmental design and historic preservation stud- ies; and general environmental assessment- and remediation-oriented planning related to properties with known or suspected environmental contamination. However, costs nec- essary to comply with 24 CFR part 58, including project specific environ- mental assessments and clearances for activities eligible for assistance under this part, are eligible as part of the cost of such activities under §§570.201– 570.204. Costs for such specific assess- ments and clearances may also be in- curred under this paragraph but would then be considered planning costs for the purposes of §570.200(g); (v) Strategies and action programs to implement plans, including the devel- opment of codes, ordinances and regu- lations; (vi) Support of clearinghouse func- tions, such as those specified in Execu- tive Order 12372; and (vii) Analysis of impediments to fair housing choice. (viii) Developing an inventory of properties with known or suspected en- vironmental contamination. (5) [Reserved] (6) Policy—planning—management— capacity building activities which will enable the recipient to: (1) Determine its needs; (2) Set long-term goals and short- term objectives, including those re- lated to urban environmental design; (3) Devise programs and activities to meet these goals and objectives; (4) Evaluate the progress of such pro- grams and activities in accomplishing these goals and objectives; and (5) Carry out management, coordina- tion and monitoring of activities nec- essary for effective planning implemen- tation, but excluding the costs nec- essary to implement such plans. [53 FR 34439, Sept. 6, 1988, as amended at 56 FR 56127, Oct. 31, 1991; 60 FR 1915, Jan. 5, 1995; 71 FR 30035, May 24, 2006] §570.206 Program administrative costs. Payment of reasonable administra- tive costs and carrying charges related to the planning and execution of com- munity development activities assisted in whole or in part with funds provided under this part and, where applicable, housing activities (described in para- graph (g) of this section) covered in the recipient’s housing assistance plan. This does not include staff and over- head costs directly related to carrying out activities eligible under §570.201 through §570.204, since those costs are eligible as part of such activities. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00058 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 49 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.206 (a) General management, oversight and coordination. Reasonable costs of over- all program management, coordina- tion, monitoring, and evaluation. Such costs include, but are not necessarily limited to, necessary expenditures for the following: (1) Salaries, wages, and related costs of the recipient’s staff, the staff of local public agencies, or other staff en- gaged in program administration. In charging costs to this category the re- cipient may either include the entire salary, wages, and related costs allo- cable to the program of each person whose primary responsibilities with re- gard to the program involve program administration assignments, or the pro rata share of the salary, wages, and re- lated costs of each person whose job in- cludes any program administration as- signments. The recipient may use only one of these methods during the pro- gram year (or the grant period for grants under subpart F). Program ad- ministration includes the following types of assignments: (i) Providing local officials and citi- zens with information about the pro- gram; (ii) Preparing program budgets and schedules, and amendments thereto; (iii) Developing systems for assuring compliance with program require- ments; (iv) Developing interagency agree- ments and agreements with subrecipi- ents and contractors to carry out pro- gram activities; (v) Monitoring program activities for progress and compliance with program requirements; (vi) Preparing reports and other doc- uments related to the program for sub- mission to HUD; (vii) Coordinating the resolution of audit and monitoring findings; (viii) Evaluating program results against stated objectives; and (ix) Managing or supervising persons whose primary responsibilities with re- gard to the program include such as- signments as those described in para- graph (a)(1)(i) through (viii) of this sec- tion. (2) Travel costs incurred for official business in carrying out the program; (3) Administrative services performed under third party contracts or agree- ments, including such services as gen- eral legal services, accounting services, and audit services; and (4) Other costs for goods and services required for administration of the pro- gram, including such goods and serv- ices as rental or purchase of equip- ment, insurance, utilities, office sup- plies, and rental and maintenance (but not purchase) of office space. (b) Public information. The provisions of information and other resources to residents and citizen organizations par- ticipating in the planning, implemen- tation, or assessment of activities being assisted with CDBG funds. (c) Fair housing activities. Provision of fair housing services designed to fur- ther the fair housing objectives of the Fair Housing Act (42 U.S.C. 3601–20) by making all persons, without regard to race, color, religion, sex, national ori- gin, familial status or handicap, aware of the range of housing opportunities available to them; other fair housing enforcement, education, and outreach activities; and other activities de- signed to further the housing objective of avoiding undue concentrations of as- sisted persons in areas containing a high proportion of low and moderate income persons. (d) [Reserved] (e) Indirect costs. Indirect costs may be charged to the CDBG program under a cost allocation plan prepared in ac- cordance with OMB Circular A–21, A– 87, or A–122 as applicable. (f) Submission of applications for fed- eral programs. Preparation of docu- ments required for submission to HUD to receive funds under the CDBG and UDAG programs. In addition, CDBG funds may be used to prepare applica- tions for other Federal programs where the recipient determines that such ac- tivities are necessary or appropriate to achieve its community development objectives. (g) Administrative expenses to facilitate housing. CDBG funds may be used for necessary administrative expenses in planning or obtaining financing for housing as follows: for entitlement re- cipients, assistance authorized by this paragraph is limited to units which are identified in the recipient’s HUD ap- proved housing assistance plan; for VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00059 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 50 24 CFR Ch. V (4–1–13 Edition) §570.207 HUD-administered small cities recipi- ents, assistance authorized by the paragraph is limited to facilitating the purchase or occupancy of existing units which are to be occupied by low and moderate income households, or the construction of rental or owner units where at least 20 percent of the units in each project will be occupied at afford- able rents/costs by low and moderate income persons. Examples of eligible actions are as follows: (1) The cost of conducting prelimi- nary surveys and analysis of market needs; (2) Site and utility plans, narrative descriptions of the proposed construc- tion, preliminary cost estimates, urban design documentation, and ‘‘sketch drawings,’’ but excluding architectural, engineering, and other details ordi- narily required for construction pur- poses, such as structural, electrical, plumbing, and mechanical details; (3) Reasonable costs associated with development of applications for mort- gage and insured loan commitments, including commitment fees, and of ap- plications and proposals under the Sec- tion 8 Housing Assistance Payments Program pursuant to 24 CFR parts 880– 883; (4) Fees associated with processing of applications for mortgage or insured loan commitments under programs in- cluding those administered by HUD, Farmers Home Administration (FmHA), Federal National Mortgage Association (FNMA), and the Govern- ment National Mortgage Association (GNMA); (5) The cost of issuance and adminis- tration of mortgage revenue bonds used to finance the acquisition, rehabilita- tion or construction of housing, but ex- cluding costs associated with the pay- ment or guarantee of the principal or interest on such bonds; and (6) Special outreach activities which result in greater landlord participation in Section 8 Housing Assistance Pay- ments Program-Existing Housing or similar programs for low and moderate income persons. (h) Section 17 of the United States Housing Act of 1937. Reasonable costs equivalent to those described in para- graphs (a), (b), (e) and (f) of this section for overall program management of the Rental Rehabilitation and Housing De- velopment programs authorized under section 17 of the United States Housing Act of 1937, whether or not such activi- ties are otherwise assisted with funds provided under this part. (i) Whether or not such activities are otherwise assisted by funds provided under this part, reasonable costs equiv- alent to those described in paragraphs (a), (b), (e), and (f) of this section for overall program management of: (1) A Federally designated Empower- ment Zone or Enterprise Community; and (2) The HOME program under title II of the Cranston-Gonzalez National Af- fordable Housing Act (42 U.S.C. 12701 note). [53 FR 34439, Sept. 6, 1988; 53 FR 41330, Oct. 21, 1988, as amended at 54 FR 37411, Sept. 8, 1989; 60 FR 56912, Nov. 9, 1995; 69 FR 32778, June 10, 2004] §570.207 Ineligible activities. The general rule is that any activity that is not authorized under the provi- sions of §§570.201–570.206 is ineligible to be assisted with CDBG funds. This sec- tion identifies specific activities that are ineligible and provides guidance in determining the eligibility of other ac- tivities frequently associated with housing and community development. (a) The following activities may not be assisted with CDBG funds: (1) Buildings or portions thereof, used for the general conduct of government as defined at §570.3(d) cannot be assisted with CDBG funds. This does not in- clude, however, the removal of archi- tectural barriers under §570.201(c) in- volving any such building. Also, where acquisition of real property includes an existing improvement which is to be used in the provision of a building for the general conduct of government, the portion of the acquisition cost attrib- utable to the land is eligible, provided such acquisition meets a national ob- jective described in §570.208. (2) General government expenses. Ex- cept as otherwise specifically author- ized in this subpart or under OMB Cir- cular A–87, expenses required to carry out the regular responsibilities of the unit of general local government are not eligible for assistance under this part. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00060 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 51 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.207 (3) Political activities. CDBG funds shall not be used to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as candidate forums, voter transportation, or voter registration. However, a facility origi- nally assisted with CDBG funds may be used on an incidental basis to hold po- litical meetings, candidate forums, or voter registration campaigns, provided that all parties and organizations have access to the facility on an equal basis, and are assessed equal rent or use charges, if any. (b) The following activities may not be assisted with CDBG funds unless au- thorized under provisions of §570.203 or as otherwise specifically noted herein or when carried out by an entity under the provisions of §570.204. (1) Purchase of equipment. The pur- chase of equipment with CDBG funds is generally ineligible. (i) Construction equipment. The pur- chase of construction equipment is in- eligible, but compensation for the use of such equipment through leasing, de- preciation, or use allowances pursuant to OMB Circulars A–21, A–87 or A–122 as applicable for an otherwise eligible ac- tivity is an eligible use of CDBG funds. However, the purchase of construction equipment for use as part of a solid waste disposal facility is eligible under §570.201(c). (ii) Fire protection equipment. Fire pro- tection equipment is considered for this purpose to be an integral part of a public facility and thus, purchase of such equipment would be eligible under §570.201(c). (iii) Furnishings and personal property. The purchase of equipment, fixtures, motor vehicles, furnishings, or other personal property not an integral structural fixture is generally ineli- gible. CDBG funds may be used, how- ever, to purchase or to pay deprecia- tion or use allowances (in accordance with OMB Circular A–21, A–87 or A–122, as applicable) for such items when nec- essary for use by a recipient or its sub- recipients in the administration of ac- tivities assisted with CDBG funds, or when eligible as fire fighting equip- ment, or when such items constitute all or part of a public service pursuant to §570.201(e). (2) Operating and maintenance ex- penses. The general rule is that any ex- pense associated with repairing, oper- ating or maintaining public facilities, improvements and services is ineli- gible. Specific exceptions to this gen- eral rule are operating and mainte- nance expenses associated with public service activities, interim assistance, and office space for program staff em- ployed in carrying out the CDBG pro- gram. For example, the use of CDBG funds to pay the allocable costs of op- erating and maintaining a facility used in providing a public service would be eligible under §570.201(e), even if no other costs of providing such a service are assisted with such funds. Examples of ineligible operating and mainte- nance expenses are: (i) Maintenance and repair of pub- licly owned streets, parks, play- grounds, water and sewer facilities, neighborhood facilities, senior centers, centers for persons with a disabilities, parking and other public facilities and improvements. Examples of mainte- nance and repair activities for which CDBG funds may not be used include the filling of pot holes in streets, re- pairing of cracks in sidewalks, the mowing of recreational areas, and the replacement of expended street light bulbs; and (ii) Payment of salaries for staff, utility costs and similar expenses nec- essary for the operation of public works and facilities. (3) New housing construction. For the purpose of this paragraph, activities in support of the development of low or moderate income housing including clearance, site assemblage, provision of site improvements and provision of public improvements and certain hous- ing pre-construction costs set forth in §570.206(g), are not considered as activi- ties to subsidize or assist new residen- tial construction. CDBG funds may not be used for the construction of new per- manent residential structures or for any program to subsidize or assist such new construction, except: (i) As provided under the last resort housing provisions set forth in 24 CFR part 42; (ii) As authorized under §570.201(m) or (n); VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00061 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 52 24 CFR Ch. V (4–1–13 Edition) §570.208 (iii) When carried out by an entity pursuant to §570.204(a); (4) Income payments. The general rule is that CDBG funds may not be used for income payments. For purposes of the CDBG program, ‘‘income payments’’ means a series of subsistence-type grant payments made to an individual or family for items such as food, cloth- ing, housing (rent or mortgage), or utilities, but excludes emergency grant payments made over a period of up to three consecutive months to the pro- vider of such items or services on be- half of an individual or family. [53 FR 34439, Sept. 6, 1988; 53 FR 41330, Oct. 21, 1988, as amended at 60 FR 1945, Jan. 5, 1995; 60 FR 56912, Nov. 9, 1995; 65 FR 70215, Nov. 21, 2000] §570.208 Criteria for national objec- tives. The following criteria shall be used to determine whether a CDBG-assisted activity complies with one or more of the national objectives as required under §570.200(a)(2): (a) Activities benefiting low- and mod- erate-income persons. Activities meeting the criteria in paragraph (a) (1), (2), (3), or (4) of this section as applicable, will be considered to benefit low and mod- erate income persons unless there is substantial evidence to the contrary. In assessing any such evidence, the full range of direct effects of the assisted activity will be considered. (The recipi- ent shall appropriately ensure that ac- tivities that meet these criteria do not benefit moderate income persons to the exclusion of low income persons.) (1) Area benefit activities. (i) An activ- ity, the benefits of which are available to all the residents in a particular area, where at least 51 percent of the residents are low and moderate income persons. Such an area need not be co- terminous with census tracts or other officially recognized boundaries but must be the entire area served by the activity. An activity that serves an area that is not primarily residential in character shall not qualify under this criterion. (ii) For metropolitan cities and urban counties, an activity that would other- wise qualify under §570.208(a)(1)(i), ex- cept that the area served contains less than 51 percent low- and moderate-in- come residents, will also be considered to meet the objective of benefiting low- and moderate-income persons where the proportion of such persons in the area is within the highest quartile of all areas in the recipient’s jurisdiction in terms of the degree of concentration of such persons. This exception is inap- plicable to non-entitlement CDBG grants in Hawaii. In applying this ex- ception, HUD will determine the lowest proportion a recipient may use to qual- ify an area for this purpose, as follows: (A) All census block groups in the re- cipient’s jurisdiction shall be rank or- dered from the block group of highest proportion of low and moderate income persons to the block group with the lowest. For urban counties, the rank ordering shall cover the entire area constituting the urban county and shall not be done separately for each participating unit of general local gov- ernment. (B) In any case where the total num- ber of a recipient’s block groups does not divide evenly by four, the block group which would be fractionally di- vided between the highest and second quartiles shall be considered to be part of the highest quartile. (C) The proportion of low and mod- erate income persons in the last census block group in the highest quartile shall be identified. Any service area lo- cated within the recipient’s jurisdic- tion and having a proportion of low and moderate income persons at or above this level shall be considered to be within the highest quartile. (D) If block group data are not avail- able for the entire jurisdiction, other data acceptable to the Secretary may be used in the above calculations. (iii) An activity to develop, establish, and operate for up to two years after the establishment of, a uniform emer- gency telephone number system serv- ing an area having less than the per- centage of low- and moderate-income residents required under paragraph (a)(1)(i) of this section or (as applica- ble) paragraph (a)(1)(ii) of this section, provided the recipient obtains prior HUD approval. To obtain such ap- proval, the recipient must: (A) Demonstrate that the system will contribute significantly to the safety VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00062 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 53 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.208 of the residents of the area. The re- quest for approval must include a list of the emergency services that will participate in the emergency telephone number system; (B) Submit information that serves as a basis for HUD to determine wheth- er at least 51 percent of the use of the system will be by low- and moderate- income persons. As available, the re- cipient must provide information that identifies the total number of calls ac- tually received over the preceding 12- month period for each of the emer- gency services to be covered by the emergency telephone number system and relates those calls to the geo- graphic segment (expressed as nearly as possible in terms of census tracts, block numbering areas, block groups, or combinations thereof that are con- tained within the segment) of the serv- ice area from which the calls were gen- erated. In analyzing this data to meet the requirements of this section, HUD will assume that the distribution of in- come among the callers generally re- flects the income characteristics of the general population residing in the same geographic area where the callers re- side. If HUD can conclude that the users have primarily consisted of low- and moderate-income persons, no fur- ther submission is needed by the recipi- ent. If a recipient plans to make other submissions for this purpose, it may re- quest that HUD review its planned methodology before expending the ef- fort to acquire the information it ex- pects to use to make its case; (C) Demonstrate that other Federal funds received by the recipient are in- sufficient or unavailable for a uniform emergency telephone number system. For this purpose, the recipient must submit a statement explaining whether the lack of funds is due to the insuffi- ciency of the amount of the available funds, restrictions on the use of such funds, or the prior commitment of funds by the recipient for other pur- poses; and (D) Demonstrate that the percentage of the total costs of the system paid for by CDBG funds does not exceed the per- centage of low- and moderate-income persons in the service area of the sys- tem. For this purpose, the recipient must include a description of the boundaries of the service area of the emergency telephone number system, the census divisions that fall within the boundaries of the service area (cen- sus tracts or block numbering areas), the total number of persons and the total number of low- and moderate-in- come persons within each census divi- sion, the percentage of low- and mod- erate-income persons within the serv- ice area, and the total cost of the sys- tem. (iv) An activity for which the assist- ance to a public improvement that pro- vides benefits to all the residents of an area is limited to paying special assess- ments (as defined in §570.200(c)) levied against residential properties owned and occupied by persons of low and moderate income. (v) For purposes of determining qual- ification under this criterion, activi- ties of the same type that serve dif- ferent areas will be considered sepa- rately on the basis of their individual service area. (vi) In determining whether there is a sufficiently large percentage of low- and moderate-income persons residing in the area served by an activity to qualify under paragraph (a)(1) (i), (ii), or (vii) of this section, the most re- cently available decennial census infor- mation must be used to the fullest ex- tent feasible, together with the section 8 income limits that would have ap- plied at the time the income informa- tion was collected by the Census Bu- reau. Recipients that believe that the census data does not reflect current relative income levels in an area, or where census boundaries do not coin- cide sufficiently well with the service area of an activity, may conduct (or have conducted) a current survey of the residents of the area to determine the percent of such persons that are low and moderate income. HUD will ac- cept information obtained through such surveys, to be used in lieu of the decennial census data, where it deter- mines that the survey was conducted in such a manner that the results meet standards of statistical reliability that are comparable to that of the decennial census data for areas of similar size. Where there is substantial evidence that provides a clear basis to believe that the use of the decennial census VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00063 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 54 24 CFR Ch. V (4–1–13 Edition) §570.208 data would substantially overstate the proportion of persons residing there that are low and moderate income, HUD may require that the recipient rebut such evidence in order to dem- onstrate compliance with section 105(c)(2) of the Act. (vii) Activities meeting the require- ments of paragraph (d)(5)(i) of this sec- tion may be considered to qualify under this paragraph, provided that the area covered by the strategy is either a Federally-designated Empowerment Zone or Enterprise Community or pri- marily residential and contains a per- centage of low- and moderate-income residents that is no less than the per- centage computed by HUD pursuant to paragraph (a)(1)(ii) of this section or 70 percent, whichever is less, but in no event less than 51 percent. Activities meeting the requirements of paragraph (d)(6)(i) of this section may also be con- sidered to qualify under paragraph (a)(1) of this section. (2) Limited clientele activities. (i) An activity which benefits a limited clien- tele, at least 51 percent of whom are low- or moderate-income persons. (The following kinds of activities may not qualify under paragraph (a)(2) of this section: activities, the benefits of which are available to all the residents of an area; activities involving the ac- quisition, construction or rehabilita- tion of property for housing; or activi- ties where the benefit to low- and mod- erate-income persons to be considered is the creation or retention of jobs, ex- cept as provided in paragraph (a)(2)(iv) of this section.) To qualify under para- graph (a)(2) of this section, the activity must meet one of the following tests: (A) Benefit a clientele who are gen- erally presumed to be principally low and moderate income persons. Activi- ties that exclusively serve a group of persons in any one or a combination of the following categories may be pre- sumed to benefit persons, 51 percent of whom are low- and moderate-income: abused children, battered spouses, el- derly persons, adults meeting the Bu- reau of the Census’ Current Population Reports definition of ‘‘severely dis- abled,’’ homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers; or (B) Require information on family size and income so that it is evident that at least 51 percent of the clientele are persons whose family income does not exceed the low and moderate in- come limit; or (C) Have income eligibility require- ments which limit the activity exclu- sively to low and moderate income per- sons; or (D) Be of such nature and be in such location that it may be concluded that the activity’s clientele will primarily be low and moderate income persons. (ii) An activity that serves to remove material or architectural barriers to the mobility or accessibility of elderly persons or of adults meeting the Bu- reau of the Census’ Current Population Reports definition of ‘‘severely dis- abled’’ will be presumed to qualify under this criterion if it is restricted, to the extent practicable, to the re- moval of such barriers by assisting: (A) The reconstruction of a public fa- cility or improvement, or portion thereof, that does not qualify under paragraph (a)(1) of this section; (B) The rehabilitation of a privately owned nonresidential building or im- provement that does not qualify under paragraph (a)(1) or (4) of this section; or (C) The rehabilitation of the common areas of a residential structure that contains more than one dwelling unit and that does not qualify under para- graph (a)(3) of this section. (iii) A microenterprise assistance ac- tivity carried out in accordance with the provisions of §570.201(o) with re- spect to those owners of microenter- prises and persons developing micro- enterprises assisted under the activity during each program year who are low- and moderate-income persons. For pur- poses of this paragraph, persons deter- mined to be low and moderate income may be presumed to continue to qual- ify as such for up to a three-year pe- riod. (iv) An activity designed to provide job training and placement and/or other employment support services, in- cluding, but not limited to, peer sup- port programs, counseling, child care, transportation, and other similar serv- ices, in which the percentage of low- and moderate-income persons assisted VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00064 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 55 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.208 is less than 51 percent may qualify under this paragraph in the following limited circumstance: (A) In such cases where such training or provision of supportive services as- sists business(es), the only use of CDBG assistance for the project is to provide the job training and/or supportive serv- ices; and (B) The proportion of the total cost of the project borne by CDBG funds is no greater than the proportion of the total number of persons assisted who are low or moderate income. (3) Housing activities. An eligible ac- tivity carried out for the purpose of providing or improving permanent resi- dential structures which, upon comple- tion, will be occupied by low- and mod- erate-income households. This would include, but not necessarily be limited to, the acquisition or rehabilitation of property by the recipient, a sub- recipient, a developer, an individual homebuyer, or an individual home- owner; conversion of nonresidential structures; and new housing construc- tion. If the structure contains two dwelling units, at least one must be so occupied, and if the structure contains more than two dwelling units, at least 51 percent of the units must be so occu- pied. Where two or more rental build- ings being assisted are or will be lo- cated on the same or contiguous prop- erties, and the buildings will be under common ownership and management, the grouped buildings may be consid- ered for this purpose as a single struc- ture. Where housing activities being assisted meet the requirements of para- graph §570.208 (d)(5)(ii) or (d)(6)(ii) of this section, all such housing may also be considered for this purpose as a sin- gle structure. For rental housing, occu- pancy by low and moderate income households must be at affordable rents to qualify under this criterion. The re- cipient shall adopt and make public its standards for determining ‘‘affordable rents’’ for this purpose. The following shall also qualify under this criterion: (i) When less than 51 percent of the units in a structure will be occupied by low and moderate income households, CDBG assistance may be provided in the following limited circumstances: (A) The assistance is for an eligible activity to reduce the development cost of the new construction of a mul- tifamily, non-elderly rental housing project; (B) Not less than 20 percent of the units will be occupied by low and mod- erate income households at affordable rents; and (C) The proportion of the total cost of developing the project to be borne by CDBG funds is no greater than the pro- portion of units in the project that will be occupied by low and moderate in- come households. (ii) When CDBG funds are used to as- sist rehabilitation eligible under §570.202(b)(9) or (10) in direct support of the recipient’s Rental Rehabilitation program authorized under 24 CFR part 511, such funds shall be considered to benefit low and moderate income per- sons where not less than 51 percent of the units assisted, or to be assisted, by the recipient’s Rental Rehabilitation program overall are for low and mod- erate income persons. (iii) When CDBG funds are used for housing services eligible under §570.201(k), such funds shall be consid- ered to benefit low- and moderate-in- come persons if the housing units for which the services are provided are HOME-assisted and the requirements at 24 CFR 92.252 or 92.254 are met. (4) Job creation or retention activities. An activity designed to create or re- tain permanent jobs where at least 51 percent of the jobs, computed on a full time equivalent basis, involve the em- ployment of low- and moderate-income persons. To qualify under this para- graph, the activity must meet the fol- lowing criteria: (i) For an activity that creates jobs, the recipient must document that at least 51 percent of the jobs will be held by, or will be available to, low- and moderate-income persons. (ii) For an activity that retains jobs, the recipient must document that the jobs would actually be lost without the CDBG assistance and that either or both of the following conditions apply with respect to at least 51 percent of the jobs at the time the CDBG assist- ance is provided: (A) The job is known to be held by a low- or moderate-income person; or VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00065 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 56 24 CFR Ch. V (4–1–13 Edition) §570.208 (B) The job can reasonably be ex- pected to turn over within the fol- lowing two years and that steps will be taken to ensure that it will be filled by, or made available to, a low- or moderate-income person upon turn- over. (iii) Jobs that are not held or filled by a low- or moderate-income person may be considered to be available to low- and moderate-income persons for these purposes only if: (A) Special skills that can only be ac- quired with substantial training or work experience or education beyond high school are not a prerequisite to fill such jobs, or the business agrees to hire unqualified persons and provide training; and (B) The recipient and the assisted business take actions to ensure that low- and moderate-income persons re- ceive first consideration for filling such jobs. (iv) For purposes of determining whether a job is held by or made avail- able to a low- or moderate-income per- son, the person may be presumed to be a low- or moderate-income person if: (A) He/she resides within a census tract (or block numbering area) that either: (1) Meets the requirements of para- graph (a)(4)(v) of this section; or (2) Has at least 70 percent of its resi- dents who are low- and moderate-in- come persons; or (B) The assisted business is located within a census tract (or block num- bering area) that meets the require- ments of paragraph (a)(4)(v) of this sec- tion and the job under consideration is to be located within that census tract. (v) A census tract (or block num- bering area) qualifies for the presump- tions permitted under paragraphs (a)(4)(iv)(A)(1) and (B) of this section if it is either part of a Federally-des- ignated Empowerment Zone or Enter- prise Community or meets the fol- lowing criteria: (A) It has a poverty rate of at least 20 percent as determined by the most re- cently available decennial census infor- mation; (B) It does not include any portion of a central business district, as this term is used in the most recent Census of Retail Trade, unless the tract has a poverty rate of at least 30 percent as determined by the most recently avail- able decennial census information; and (C) It evidences pervasive poverty and general distress by meeting at least one of the following standards: (1) All block groups in the census tract have poverty rates of at least 20 percent; (2) The specific activity being under- taken is located in a block group that has a poverty rate of at least 20 per- cent; or (3) Upon the written request of the recipient, HUD determines that the census tract exhibits other objectively determinable signs of general distress such as high incidence of crime, nar- cotics use, homelessness, abandoned housing, and deteriorated infrastruc- ture or substantial population decline. (vi) As a general rule, each assisted business shall be considered to be a separate activity for purposes of deter- mining whether the activity qualifies under this paragraph, except: (A) In certain cases such as where CDBG funds are used to acquire, de- velop or improve a real property (e.g., a business incubator or an industrial park) the requirement may be met by measuring jobs in the aggregate for all the businesses which locate on the property, provided such businesses are not otherwise assisted by CDBG funds. (B) Where CDBG funds are used to pay for the staff and overhead costs of an entity making loans to businesses exclusively from non-CDBG funds, this requirement may be met by aggre- gating the jobs created by all of the businesses receiving loans during each program year. (C) Where CDBG funds are used by a recipient or subrecipient to provide technical assistance to businesses, this requirement may be met by aggre- gating the jobs created or retained by all of the businesses receiving tech- nical assistance during each program year. (D) Where CDBG funds are used for activities meeting the criteria listed at §570.209(b)(2)(v), this requirement may be met by aggregating the jobs created or retained by all businesses for which CDBG assistance is obligated for such VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00066 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 57 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.208 activities during the program year, ex- cept as provided at paragraph (d)(7) of this section. (E) Where CDBG funds are used by a Community Development Financial In- stitution to carry out activities for the purpose of creating or retaining jobs, this requirement may be met by aggre- gating the jobs created or retained by all businesses for which CDBG assist- ance is obligated for such activities during the program year, except as pro- vided at paragraph (d)(7) of this sec- tion. (F) Where CDBG funds are used for public facilities or improvements which will result in the creation or re- tention of jobs by more than one busi- ness, this requirement may be met by aggregating the jobs created or re- tained by all such businesses as a re- sult of the public facility or improve- ment. (1) Where the public facility or im- provement is undertaken principally for the benefit of one or more par- ticular businesses, but where other businesses might also benefit from the assisted activity, the requirement may be met by aggregating only the jobs created or retained by those businesses for which the facility/improvement is principally undertaken, provided that the cost (in CDBG funds) for the facil- ity/improvement is less than $10,000 per permanent full-time equivalent job to be created or retained by those busi- nesses. (2) In any case where the cost per job to be created or retained (as deter- mined under paragraph (a)(4)(vi)(F)(1) of this section) is $10,000 or more, the requirement must be met by aggre- gating the jobs created or retained as a result of the public facility or improve- ment by all businesses in the service area of the facility/improvement. This aggregation must include businesses which, as a result of the public facility/ improvement, locate or expand in the service area of the facility/improve- ment between the date the recipient identifies the activity in its action plan under part 91 of this title and the date one year after the physical com- pletion of the facility/improvement. In addition, the assisted activity must comply with the public benefit stand- ards at §570.209(b). (b) Activities which aid in the preven- tion or elimination of slums or blight. Ac- tivities meeting one or more of the fol- lowing criteria, in the absence of sub- stantial evidence to the contrary, will be considered to aid in the prevention or elimination of slums or blight: (1) Activities to address slums or blight on an area basis. An activity will be considered to address prevention or elimination of slums or blight in an area if: (i) The area, delineated by the recipi- ent, meets a definition of a slum, blighted, deteriorated or deteriorating area under State or local law; (ii) The area also meets the condi- tions in either paragraph (A) or (B): (A) At least 25 percent of properties throughout the area experience one or more of the following conditions: (1) Physical deterioration of build- ings or improvements; (2) Abandonment of properties; (3) Chronic high occupancy turnover rates or chronic high vacancy rates in commercial or industrial buildings; (4) Significant declines in property values or abnormally low property val- ues relative to other areas in the com- munity; or (5) Known or suspected environ- mental contamination. (B) The public improvements throughout the area are in a general state of deterioration. (iii) Documentation is to be main- tained by the recipient on the bound- aries of the area and the conditions and standards used that qualified the area at the time of its designation. The re- cipient shall establish definitions of the conditions listed at §570.208(b)(1)(ii)(A), and maintain records to substantiate how the area met the slums or blighted criteria. The designation of an area as slum or blighted under this section is required to be redetermined every 10 years for continued qualification. Documenta- tion must be retained pursuant to the recordkeeping requirements contained at §570.506 (b)(8)(ii). (iv) The assisted activity addresses one or more of the conditions which contributed to the deterioration of the area. Rehabilitation of residential VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00067 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 58 24 CFR Ch. V (4–1–13 Edition) §570.208 buildings carried out in an area meet- ing the above requirements will be con- sidered to address the area’s deteriora- tion only where each such building re- habilitated is considered substandard under local definition before rehabili- tation, and all deficiencies making a building substandard have been elimi- nated if less critical work on the build- ing is undertaken. At a minimum, the local definition for this purpose must be such that buildings that it would render substandard would also fail to meet the housing quality standards for the Section 8 Housing Assistance Pay- ments Program-Existing Housing (24 CFR 882.109). (2) Activities to address slums or blight on a spot basis. The following activities may be undertaken on a spot basis to eliminate specific conditions of blight, physical decay, or environmental con- tamination that are not located in a slum or blighted area: acquisition; clearance; relocation; historic preser- vation; remediation of environ- mentally contaminated properties; or rehabilitation of buildings or improve- ments. However, rehabilitation must be limited to eliminating those condi- tions that are detrimental to public health and safety. If acquisition or re- location is undertaken, it must be a precursor to another eligible activity (funded with CDBG or other resources) that directly eliminates the specific conditions of blight or physical decay, or environmental contamination. (3) Activities to address slums or blight in an urban renewal area. An activity will be considered to address preven- tion or elimination of slums or blight in an urban renewal area if the activity is: (i) Located within an urban renewal project area or Neighborhood Develop- ment Program (NDP) action area; i.e., an area in which funded activities were authorized under an urban renewal Loan and Grant Agreement or an an- nual NDP Funding Agreement, pursu- ant to title I of the Housing Act of 1949; and (ii) Necessary to complete the urban renewal plan, as then in effect, includ- ing initial land redevelopment per- mitted by the plan. NOTE: Despite the restrictions in (b) (1) and (2) of this section, any rehabilitation activ- ity which benefits low and moderate income persons pursuant to paragraph (a)(3) of this section can be undertaken without regard to the area in which it is located or the extent or nature of rehabilitation assisted. (c) Activities designed to meet commu- nity development needs having a par- ticular urgency. In the absence of sub- stantial evidence to the contrary, an activity will be considered to address this objective if the recipient certifies that the activity is designed to allevi- ate existing conditions which pose a se- rious and immediate threat to the health or welfare of the community which are of recent origin or which re- cently became urgent, that the recipi- ent is unable to finance the activity on its own, and that other sources of fund- ing are not available. A condition will generally be considered to be of recent origin if it developed or became critical within 18 months preceding the certifi- cation by the recipient. (d) Additional criteria. (1) Where the assisted activity is acquisition of real property, a preliminary determination of whether the activity addresses a na- tional objective may be based on the planned use of the property after acqui- sition. A final determination shall be based on the actual use of the property, excluding any short-term, temporary use. Where the acquisition is for the purpose of clearance which will elimi- nate specific conditions of blight or physical decay, the clearance activity shall be considered the actual use of the property. However, any subsequent use or disposition of the cleared prop- erty shall be treated as a ‘‘change of use’’ under §570.505. (2) Where the assisted activity is re- location assistance that the recipient is required to provide, such relocation assistance shall be considered to ad- dress the same national objective as is addressed by the displacing activity. Where the relocation assistance is vol- untary on the part of the grantee the recipient may qualify the assistance ei- ther on the basis of the national objec- tive addressed by the displacing activ- ity or on the basis that the recipients of the relocation assistance are low and moderate income persons. (3) In any case where the activity un- dertaken for the purpose of creating or retaining jobs is a public improvement VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00068 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 59 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.209 and the area served is primarily resi- dential, the activity must meet the re- quirements of paragraph (a)(1) of this section as well as those of paragraph (a)(4) of this section in order to qualify as benefiting low and moderate income persons. (4) CDBG funds expended for planning and administrative costs under §570.205 and §570.206 will be considered to ad- dress the national objectives. (5) Where the grantee has elected to prepare an area revitalization strategy pursuant to the authority of §91.215(e) of this title and HUD has approved the strategy, the grantee may also elect the following options: (i) Activities undertaken pursuant to the strategy for the purpose of creating or retaining jobs may, at the option of the grantee, be considered to meet the requirements of this paragraph under the criteria at paragraph (a)(1)(vii) of this section in lieu of the criteria at paragraph (a)(4) of this section; and (ii) All housing activities in the area for which, pursuant to the strategy, CDBG assistance is obligated during the program year may be considered to be a single structure for purposes of ap- plying the criteria at paragraph (a)(3) of this section. (6) Where CDBG-assisted activities are carried out by a Community Devel- opment Financial Institution whose charter limits its investment area to a primarily residential area consisting of at least 51 percent low- and moderate- income persons, the grantee may also elect the following options: (i) Activities carried out by the Com- munity Development Financial Insti- tution for the purpose of creating or re- taining jobs may, at the option of the grantee, be considered to meet the re- quirements of this paragraph under the criteria at paragraph (a)(1)(vii) of this section in lieu of the criteria at para- graph (a)(4) of this section; and (ii) All housing activities for which the Community Development Finan- cial Institution obligates CDBG assist- ance during the program year may be considered to be a single structure for purposes of applying the criteria at paragraph (a)(3) of this section. (7) Where an activity meeting the cri- teria at §570.209(b)(2)(v) may also meet the requirements of either paragraph (d)(5)(i) or (d)(6)(i) of this section, the grantee may elect to qualify the activ- ity under either the area benefit cri- teria at paragraph (a)(1)(vii) of this section or the job aggregation criteria at paragraph (a)(4)(vi)(D) of this sec- tion, but not both. Where an activity may meet the job aggregation criteria at both paragraphs (a)(4)(vi)(D) and (E) of this section, the grantee may elect to qualify the activity under either cri- terion, but not both. [53 FR 34439, Sept. 6, 1988; 53 FR 41330, Oct. 21, 1988, as amended at 60 FR 1945, Jan. 5, 1995; 60 FR 17445, Apr. 6, 1995; 60 FR 56912, Nov. 9, 1995; 61 FR 18674, Apr. 29, 1996; 71 FR 30035, May 24, 2006; 72 FR 46370, Aug. 17, 2007] §570.209 Guidelines for evaluating and selecting economic develop- ment projects. The following guidelines are provided to assist the recipient to evaluate and select activities to be carried out for economic development purposes. Spe- cifically, these guidelines are applica- ble to activities that are eligible for CDBG assistance under §570.203. These guidelines also apply to activities car- ried out under the authority of §570.204 that would otherwise be eligible under §570.203, were it not for the involve- ment of a Community-Based Develop- ment Organization (CBDO). (This would include activities where a CBDO makes loans to for-profit businesses.) These guidelines are composed of two components: guidelines for evaluating project costs and financial require- ments; and standards for evaluating public benefit. The standards for evalu- ating public benefit are mandatory, but the guidelines for evaluating projects costs and financial requirements are not. (a) Guidelines and objectives for evalu- ating project costs and financial require- ments. HUD has developed guidelines that are designed to provide the recipi- ent with a framework for financially underwriting and selecting CDBG-as- sisted economic development projects which are financially viable and will make the most effective use of the CDBG funds. These guidelines, also re- ferred to as the underwriting guide- lines, are published as appendix A to this part. The use of the underwriting guidelines published by HUD is not VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00069 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 60 24 CFR Ch. V (4–1–13 Edition) §570.209 mandatory. However, grantees electing not to use these guidelines would be ex- pected to conduct basic financial un- derwriting prior to the provision of CDBG financial assistance to a for- profit business. Where appropriate, HUD’s underwriting guidelines recog- nize that different levels of review are appropriate to take into account dif- ferences in the size and scope of a pro- posed project, and in the case of a mi- croenterprise or other small business to take into account the differences in the capacity and level of sophistication among businesses of differing sizes. Re- cipients are encouraged, when they de- velop their own programs and under- writing criteria, to also take these fac- tors into account. The objectives of the underwriting guidelines are to ensure: (1) That project costs are reasonable; (2) That all sources of project financ- ing are committed; (3) That to the extent practicable, CDBG funds are not substituted for non-Federal financial support; (4) That the project is financially fea- sible; (5) That to the extent practicable, the return on the owner’s equity in- vestment will not be unreasonably high; and (6) That to the extent practicable, CDBG funds are disbursed on a pro rata basis with other finances provided to the project. (b) Standards for evaluating public ben- efit. The grantee is responsible for making sure that at least a minimum level of public benefit is obtained from the expenditure of CDBG funds under the categories of eligibility governed by these guidelines. The standards set forth below identify the types of public benefit that will be recognized for this purpose and the minimum level of each that must be obtained for the amount of CDBG funds used. Unlike the guide- lines for project costs and financial re- quirements covered under paragraph (a) of this section, the use of the stand- ards for public benefit is mandatory. Certain public facilities and improve- ments eligible under §570.201(c) of the regulations, which are undertaken for economic development purposes, are also subject to these standards, as specified in §570.208(a)(4)(vi)(F)(2). (1) Standards for activities in the aggre- gate. Activities covered by these guide- lines must, in the aggregate, either: (i) Create or retain at least one full- time equivalent, permanent job per $35,000 of CDBG funds used; or (ii) Provide goods or services to resi- dents of an area, such that the number of low- and moderate-income persons residing in the areas served by the as- sisted businesses amounts to at least one low- and moderate-income person per $350 of CDBG funds used. (2) Applying the aggregate standards. (i) A metropolitan city, an urban coun- ty, a non-entitlement CDBG grantee in Hawaii, or an Insular Area shall apply the aggregate standards under para- graph (b)(1) of this section to all appli- cable activities for which CDBG funds are first obligated within each single CDBG program year, without regard to the source year of the funds used for the activities. For Insular Areas, the preceding sentence applies to grants re- ceived in program years after Fiscal Year 2004. A grantee under the HUD-ad- ministered Small Cities Program, or Insular Areas CDBG grants prior to Fiscal Year 2005, shall apply the aggre- gate standards under paragraph (b)(1) of this section to all funds obligated for applicable activities from a given grant; program income obligated for applicable activities will, for these pur- poses, be aggregated with the most re- cent open grant. For any time period in which a community has no open HUD- administered or Insular Areas grants, the aggregate standards shall be ap- plied to all applicable activities for which program income is obligated during that period. (ii) The grantee shall apply the ag- gregate standards to the number of jobs to be created/retained, or to the number of persons residing in the area served (as applicable), as determined at the time funds are obligated to activi- ties. (iii) Where an activity is expected both to create or retain jobs and to provide goods or services to residents of an area, the grantee may elect to count the activity under either the jobs standard or the area residents standard, but not both. (iv) Where CDBG assistance for an activity is limited to job training and VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00070 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 61 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.209 placement and/or other employment support services, the jobs assisted with CDBG funds shall be considered to be created or retained jobs for the pur- poses of applying the aggregate stand- ards. (v) Any activity subject to these guidelines which meets one or more of the following criteria may, at the grantee’s option, be excluded from the aggregate standards described in para- graph (b)(1) of this section: (A) Provides jobs exclusively for un- employed persons or participants in one or more of the following programs: (1) Jobs Training Partnership Act (JTPA); (2) Jobs Opportunities for Basic Skills (JOBS); or (3) Aid to Families with Dependent Children (AFDC); (B) Provides jobs predominantly for residents of Public and Indian Housing units; (C) Provides jobs predominantly for homeless persons; (D) Provides jobs predominantly for low-skilled, low- and moderate-income persons, where the business agrees to provide clear opportunities for pro- motion and economic advancement, such as through the provision of train- ing; (E) Provides jobs predominantly for persons residing within a census tract (or block numbering area) that has at least 20 percent of its residents who are in poverty; (F) Provides assistance to busi- ness(es) that operate(s) within a census tract (or block numbering area) that has at least 20 percent of its residents who are in poverty; (G) Stabilizes or revitalizes a neigh- borhood that has at least 70 percent of its residents who are low- and mod- erate-income; (H) Provides assistance to a Commu- nity Development Financial Institu- tion that serve an area that is predomi- nantly low- and moderate-income per- sons; (I) Provides assistance to a Commu- nity-Based Development Organization serving a neighborhood that has at least 70 percent of its residents who are low- and moderate-income; (J) Provides employment opportuni- ties that are an integral component of a project designed to promote spatial deconcentration of low- and moderate- income and minority persons; (K) With prior HUD approval, pro- vides substantial benefit to low-income persons through other innovative ap- proaches; (L) Provides services to the residents of an area pursuant to a strategy ap- proved by HUD under the provisions of §91.215(e) of this title; (M) Creates or retains jobs through businesses assisted in an area pursuant to a strategy approved by HUD under the provisions of §91.215(e) of this title. (N) Directly involves the economic development or redevelopment of envi- ronmentally contaminated properties. (3) Standards for individual activities. Any activity subject to these guide- lines which falls into one or more of the following categories will be consid- ered by HUD to provide insufficient public benefit, and therefore may under no circumstances be assisted with CDBG funds: (i) The amount of CDBG assistance exceeds either of the following, as ap- plicable: (A) $50,000 per full-time equivalent, permanent job created or retained; or (B) $1,000 per low- and moderate-in- come person to which goods or services are provided by the activity. (ii) The activity consists of or in- cludes any of the following: (A) General promotion of the commu- nity as a whole (as opposed to the pro- motion of specific areas and programs); (B) Assistance to professional sports teams; (C) Assistance to privately-owned recreational facilities that serve a pre- dominantly higher-income clientele, where the recreational benefit to users or members clearly outweighs employ- ment or other benefits to low- and moderate-income persons; (D) Acquisition of land for which the specific proposed use has not yet been identified; and (E) Assistance to a for-profit business while that business or any other busi- ness owned by the same person(s) or entity(ies) is the subject of unresolved findings of noncompliance relating to previous CDBG assistance provided by the recipient. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00071 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 62 24 CFR Ch. V (4–1–13 Edition) §570.210 (4) Applying the individual activity standards. (i) Where an activity is ex- pected both to create or retain jobs and to provide goods or services to resi- dents of an area, it will be disqualified only if the amount of CDBG assistance exceeds both of the amounts in para- graph (b)(3)(i) of this section. (ii) The individual activity standards in paragraph (b)(3)(i) of this section shall be applied to the number of jobs to be created or retained, or to the number of persons residing in the area served (as applicable), as determined at the time funds are obligated to activi- ties. (iii) Where CDBG assistance for an activity is limited to job training and placement and/or other employment support services, the jobs assisted with CDBG funds shall be considered to be created or retained jobs for the pur- poses of applying the individual activ- ity standards in paragraph (b)(3)(i) of this section. (c) Amendments to economic develop- ment projects after review determinations. If, after the grantee enters into a con- tract to provide assistance to a project, the scope or financial elements of the project change to the extent that a sig- nificant contract amendment is appro- priate, the project should be reevalu- ated under these and the recipient’s guidelines. (This would include, for ex- ample, situations where the business requests a change in the amount or terms of assistance being provided, or an extension to the loan payment pe- riod required in the contract.) If a re- evaluation of the project indicates that the financial elements and public ben- efit to be derived have also substan- tially changed, then the recipient should make appropriate adjustments in the amount, type, terms or condi- tions of CDBG assistance which has been offered, to reflect the impact of the substantial change. (For example, if a change in the project elements re- sults in a substantial reduction of the total project costs, it may be appro- priate for the recipient to reduce the amount of total CDBG assistance.) If the amount of CDBG assistance pro- vided to the project is increased, the amended project must still comply with the public benefit standards under paragraph (b) of this section. (d) Documentation. The grantee must maintain sufficient records to dem- onstrate the level of public benefit, based on the above standards, that is actually achieved upon completion of the CDBG-assisted economic develop- ment activity(ies) and how that com- pares to the level of such benefit an- ticipated when the CDBG assistance was obligated. If the grantee’s actual results show a pattern of substantial variation from anticipated results, the grantee is expected to take all actions reasonably within its control to im- prove the accuracy of its projections. If the actual results demonstrate that the recipient has failed the public ben- efit standards, HUD may require the recipient to meet more stringent standards in future years as appro- priate. [60 FR 1947, Jan. 5, 1995, as amended at 60 FR 17445, Apr. 6, 1995; 71 FR 30035, May 24, 2006; 72 FR 12535, Mar. 15, 2007; 72 FR 46370, Aug. 17, 2007] §570.210 Prohibition on use of assist- ance for employment relocation ac- tivities. (a) Prohibition. CDBG funds may not be used to directly assist a business, in- cluding a business expansion, in the re- location of a plant, facility, or oper- ation from one LMA to another LMA if the relocation is likely to result in a significant loss of jobs in the LMA from which the relocation occurs. (b) Definitions. The following defini- tions apply to this section: (1) Directly assist. Directly assist means the provision of CDBG funds for activities pursuant to: (i) §570.203(b); or (ii) §§570.201(a)–(d), 570.201(l), 570.203(a), or §570.204 when the grantee, subrecipient, or, in the case of an ac- tivity carried out pursuant to §570.204, a Community Based Development Or- ganization (CDBO) enters into an agreement with a business to under- take one or more of these activities as a condition of the business relocating a facility, plant, or operation to the grantee’s LMA. Provision of public fa- cilities and indirect assistance that will provide benefit to multiple busi- nesses does not fall under the defini- tion of ‘‘directly assist,’’ unless it in- cludes the provision of infrastructure VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00072 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 63 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.210 to aid a specific business that is the subject of an agreement with the spe- cific assisted business. (2) Labor market area (LMA). For met- ropolitan areas, an LMA is an area de- fined as such by the BLS. An LMA is an economically integrated geographic area within which individuals can live and find employment within a reason- able distance or can readily change em- ployment without changing their place of residence. In addition, LMAs are nonoverlapping and geographically ex- haustive. For metropolitan areas, grantees must use employment data, as defined by the BLS, for the LMA in which the affected business is cur- rently located and from which current jobs may be lost. For non-metropolitan areas, an LMA is either an area defined by the BLS as an LMA, or a state may choose to combine non-metropolitan LMAs. States are required to define or reaffirm prior definitions of their LMAs on an annual basis and retain records to substantiate such areas prior to any business relocation that would be impacted by this rule. Metro- politan LMAs cannot be combined, nor can a non-metropolitan LMA be com- bined with a metropolitan LMA. For the HUD-administered Small Cities Program, each of the three partici- pating counties in Hawaii will be con- sidered to be its own LMA. Recipients of Fiscal Year 1999 Small Cities Pro- gram funding in New York will follow the requirements for State CDBG re- cipients. (3) Operation. A business operation includes, but is not limited to, any equipment, employment opportunity, production capacity or product line of the business. (4) Significant loss of jobs. (i) A loss of jobs is significant if: The number of jobs to be lost in the LMA in which the affected business is currently located is equal to or greater than one-tenth of one percent of the total number of per- sons in the labor force of that LMA; or in all cases, a loss of 500 or more jobs. Notwithstanding the aforementioned, a loss of 25 jobs or fewer does not con- stitute a significant loss of jobs. (ii) A job is considered to be lost due to the provision of CDBG assistance if the job is relocated within three years of the provision of assistance to the business; or the time period within which jobs are to be created as speci- fied by the agreement between the business and the recipient if it is longer than three years. (c) Written agreement. Before directly assisting a business with CDBG funds, the recipient, subrecipient, or a CDBO (in the case of an activity carried out pursuant to §570.204) shall sign a writ- ten agreement with the assisted busi- ness. The written agreement shall in- clude: (1) Statement. A statement from the assisted business as to whether the as- sisted activity will result in the reloca- tion of any industrial or commercial plant, facility, or operation from one LMA to another, and, if so, the number of jobs that will be relocated from each LMA; (2) Required information. If the assist- ance will not result in a relocation cov- ered by this section, a certification from the assisted business that neither it, nor any of its subsidiaries, has plans to relocate jobs at the time the agree- ment is signed that would result in a significant job loss as defined in this rule; and (3) Reimbursement of assistance. The agreement shall provide for reimburse- ment of any assistance provided to, or expended on behalf of, the business in the event that assistance results in a relocation prohibited under this sec- tion. (d) Assistance not covered by this sec- tion. This section does not apply to: (1) Relocation assistance. Relocation assistance required by the Uniform As- sistance and Real Property Acquisition Policies Act of 1970, (URA) (42 U.S.C. 4601–4655); (2) Microenterprises. Assistance to microenterprises as defined by Section 102(a)(22) of the Housing and Commu- nity Development Act of 1974; and (3) Arms-length transactions. Assist- ance to a business that purchases busi- ness equipment, inventory, or other physical assets in an arms-length transaction, including the assets of an existing business, provided that the purchase does not result in the reloca- tion of the sellers’ business operation (including customer base or list, good- will, product lines, or trade names) from one LMA to another LMA and VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00073 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 64 24 CFR Ch. V (4–1–13 Edition) §570.300 does not produce a significant loss of jobs in the LMA from which the reloca- tion occurs. [70 FR 76369, Dec. 23, 2005] Subpart D—Entitlement Grants SOURCE: 53 FR 34449, Sept. 6, 1988, unless otherwise noted. §570.300 General. This subpart describes the policies and procedures governing the making of community development block grants to entitlement communities and to non-entitlement counties in the State of Hawaii. The policies and pro- cedures set forth in subparts A, C, J, K, and O of this part also apply to entitle- ment grantees and to non-entitlement grantees in the State of Hawaii. Sec- tions 570.307 and 570.308 of this subpart do not apply to the Hawaii non-entitle- ment grantees. [72 FR 46370, Aug. 17, 2007] §570.301 Activity locations and float- funding. The consolidated plan, action plan, and amendment submission require- ments referred to in this section are those in 24 CFR part 91. (a) For activities for which the grant- ee has not yet decided on a specific lo- cation, such as when the grantee is al- locating an amount of funds to be used for making loans or grants to busi- nesses or for residential rehabilitation, the description in the action plan or any amendment shall identify who may apply for the assistance, the process by which the grantee expects to select who will receive the assistance (includ- ing selection criteria), and how much and under what terms the assistance will be provided, or in the case of a planned public facility or improve- ment, how it expects to determine its location. (b) Float-funded activities and guaran- tees. A recipient may use undisbursed funds in the line of credit and its CDBG program account that are budgeted in statements or action plans for one or more other activities that do not need the funds immediately, subject to the limitations described below. Such funds shall be referred to as the ‘‘float’’ for purposes of this section and the ac- tion plan. Each activity carried out using the float must meet all of the same requirements that apply to CDBG-assisted activities generally, and must be expected to produce program income in an amount at least equal to the amount of the float so used. When- ever the recipient proposes to fund an activity with the float, it must include the activity in its action plan or amend the action plan for the current pro- gram year. For purposes of this sec- tion, an activity that uses such funds will be called a ‘‘float-funded activity.’’ (1) Each float-funded activity must be individually listed and described as such in the action plan. (2)(i) The expected time period be- tween obligation of assistance for a float-funded activity and receipt of program income in an amount at least equal to the full amount drawn from the float to fund the activity may not exceed 2.5 years. An activity from which program income sufficient to re- cover the full amount of the float as- sistance is expected to be generated more than 2.5 years after obligation may not be funded from the float, but may be included in an action plan if it is funded from CDBG funds other than the float (e.g., grant funds or proceeds from an approved Section 108 loan guarantee). (ii) Any extension of the repayment period for a float-funded activity shall be considered to be a new float-funded activity for these purposes and may be implemented by the grantee only if the extension is made subject to the same limitations and requirements as apply to a new float-funded activity. (3) Unlike other projected program income, the full amount of income ex- pected to be generated by a float-fund- ed activity must be shown as a source of program income in the action plan containing the activity, whether or not some or all of the income is expected to be received in a future program year (in accordance with 24 CFR 91.220(g)(1)(ii)(D)). (4) The recipient must also clearly declare in the action plan that identi- fies the float-funded activity the re- cipient’s commitment to undertake one of the following options: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00074 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 65 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.304 (i) Amend or delete activities in an amount equal to any default or failure to produce sufficient income in a time- ly manner. If the recipient makes this choice, it must include a description of the process it will use to select the ac- tivities to be amended or deleted and how it will involve citizens in that process; and it must amend the appli- cable statement(s) or action plan(s) showing those amendments or dele- tions promptly upon determining that the float-funded activity will not gen- erate sufficient or timely program in- come; (ii) Obtain an irrevocable line of credit from a commercial lender for the full amount of the float-funded ac- tivity and describe the lender and terms of such line of credit in the ac- tion plan that identifies the float-fund- ed activity. To qualify for this purpose, such line of credit must be uncondi- tionally available to the recipient in the amount of any shortfall within 30 days of the date that the float-funded activity fails to generate the projected amount of program income on sched- ule; (iii) Transfer general local govern- ment funds in the full amount of any default or shortfall to the CDBG line of credit within 30 days of the float-fund- ed activity’s failure to generate the projected amount of the program in- come on schedule; or (iv) A method approved in writing by HUD for securing timely return of the amount of the float funding. Such method must ensure that funds are available to meet any default or short- fall within 30 days of the float-funded activity’s failure to generate the pro- jected amount of the program income on schedule. (5) When preparing an action plan for a year in which program income is ex- pected to be received from a float-fund- ed activity, and such program income has been shown in a prior statement or action plan, the current action plan shall identify the expected income and explain that the planned use of the in- come has already been described in prior statements or action plans, and shall identify the statements or action plans in which such descriptions may be found. [60 FR 56913, Nov. 9, 1995] §570.302 Submission requirements. In order to receive its annual CDBG entitlement grant, a grantee must sub- mit a consolidated plan in accordance with 24 CFR part 91. That part includes requirements for the content of the consolidated plan, for the process of de- veloping the consolidated plan, includ- ing citizen participation provisions, for the submission date, for HUD approval, and for the amendment process. (Approved by the Office of Management and Budget under control number 2506–0117) [60 FR 1915, Jan. 5, 1995] §570.303 Certifications. The jurisdiction must make the cer- tifications that are set forth in 24 CFR part 91 as part of the consolidated plan. (Approved by the Office of Management and Budget under control number 2506–0117) [60 FR 1915, Jan. 5, 1995] §570.304 Making of grants. (a) Approval of grant. HUD will ap- prove a grant if the jurisdiction’s sub- missions have been made and approved in accordance with 24 CFR part 91, and the certifications required therein are satisfactory to the Secretary. The cer- tifications will be satisfactory to the Secretary for this purpose unless the Secretary has determined pursuant to subpart O of this part that the grantee has not complied with the require- ments of this part, has failed to carry out its consolidated plan as provided under §570.903, or has determined that there is evidence, not directly involv- ing the grantee’s past performance under this program, that tends to chal- lenge in a substantial manner the grantee’s certification of future per- formance. If the Secretary makes any such determination, however, further assurances may be required to be sub- mitted by the grantee as the Secretary may deem warranted or necessary to find the grantee’s certification satis- factory. (b) Grant agreement. The grant will be made by means of a grant agreement executed by both HUD and the grantee. (c) Grant amount. The Secretary will make a grant in the full entitlement amount, generally within the last 30 VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00075 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 66 24 CFR Ch. V (4–1–13 Edition) §570.307 days of the grantee’s current program year, unless: (1) Either the consolidated plan is not received by August 16 of the federal fiscal year for which funds are appro- priated or the consolidated plan is not approved under 24 CFR part 91, subpart F—in which case, the grantee will for- feit the entire entitlement amount; or (2) The grantee’s performance does not meet the performance require- ments or criteria prescribed in subpart O and the grant amount is reduced. [53 FR 34449, Sept. 6, 1988, as amended at 60 FR 1915, Jan. 5, 1995; 60 FR 16379, Mar. 30, 1995; 60 FR 56913, Nov. 9, 1995] §570.307 Urban counties. (a) Determination of qualification. The Secretary will determine the qualifica- tions of counties to receive entitle- ments as urban counties upon receipt of qualification documentation from counties at such time, and in such manner and form as prescribed by HUD. The Secretary shall determine eligibility and applicable portions of each eligible county for purposes of fund allocation under section 106 of the Act on the basis of information avail- able from the U.S. Bureau of the Cen- sus with respect to population and other pertinent demographic charac- teristics, and based on information pro- vided by the county and its included units of general local government. (b) Qualification as an urban county. (1) A county will qualify as an urban county if such county meets the defini- tion at §570.3(3). As necessitated by this definition, the Secretary shall de- termine which counties have authority to carry out essential community de- velopment and housing assistance ac- tivities in their included units of gen- eral local government without the con- sent of the local governing body and which counties must execute coopera- tion agreements with such units to in- clude them in the urban county for qualification and grant calculation purposes. (2) At the time of urban county quali- fication, HUD may refuse to recognize the cooperation agreement of a unit of general local government in an urban county where, based on past perform- ance and other available information, there is substantial evidence that such unit does not cooperate in the imple- mentation of the essential community development or housing assistance ac- tivities or where legal impediments to such implementation exist, or where participation by a unit of general local government in noncompliance with the applicable law in subpart K would con- stitute noncompliance by the urban county. In such a case, the unit of gen- eral local government will not be per- mitted to participate in the urban county, and its population or other needs characteristics will not be con- sidered in the determination of wheth- er the county qualifies as an urban county or in determining the amount of funds to which the urban county may be entitled. HUD will not take this action unless the unit of general local government and the county have been given an opportunity to challenge HUD’s determination and to informally consult with HUD concerning the pro- posed action. (c) Essential activities. For purposes of this section, the term ‘‘essential com- munity development and housing as- sistance activities’’ means community renewal and lower income housing ac- tivities, specifically urban renewal and publicly assisted housing. In deter- mining whether a county has the re- quired powers, the Secretary will con- sider both its authority and, where ap- plicable, the authority of its des- ignated agency or agencies. (d) Period of qualification. (1) The qualification by HUD of an urban coun- ty shall remain effective for three suc- cessive Federal fiscal years regardless of changes in its population during that period, except as provided under paragraph (f) of this section and except as provided under §570.3(3) where the period of qualification shall be two suc- cessive Federal fiscal years. (2) During the period of qualification, no included unit of general local gov- ernment may withdraw from nor be re- moved from the urban county for HUD’s grant computation purposes. (3) If some portion of an urban coun- ty’s unincorporated area becomes in- corporated during the urban county qualification period, the newly incor- porated unit of general local govern- ment shall not be excluded from the urban county nor shall it be eligible for VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00076 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 67 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.308 a separate grant under subpart D, F, or I until the end of the urban county’s current qualification period, unless the urban county fails to receive a grant for any year during that qualification period. (e) Grant ineligibility of included units of general local government. (1) An in- cluded unit of general local govern- ment cannot become eligible for an en- titlement grant as a metropolitan city during the period of qualification of the urban county (even if it becomes a principal city of a metropolitan area or its population surpasses 50,000 during that period). Rather, such a unit of general local government shall con- tinue to be included as part of the urban county for the remainder of the urban county’s qualification period, and no separate grant amount shall be calculated for the included unit. (2) An included unit of general local government which is part of an urban county shall be ineligible to apply for grants under subpart F, or to be a re- cipient of assistance under subpart I, during the entire period of urban coun- ty qualification. (f) Failure of an urban county to re- ceive a grant. Failure of an urban coun- ty to receive a grant during any year shall terminate the existing qualifica- tion of that urban county, and that county shall requalify as an urban county before receiving an entitlement grant in any successive Federal fiscal year. Such termination shall release units of general local government in- cluded in the urban county, in subse- quent years, from the prohibition to re- ceive grants under paragraphs (d)(3), (e)(1) and (e)(2) of this section. For this purpose an urban county shall be deemed to have received a grant upon having satisfied the requirements of sections 104 (a), (b), (c), and (d) of the Act, without regard to adjustments which may be made to this grant amount under section 104(e) or 111 of the Act. (g) Notifications of the opportunity to be excluded. Any county seeking to qualify for an entitlement grant as an urban county for any Federal fiscal year shall notify each unit of general local government which is located, in whole or in part, within the county and which would otherwise be included in the urban county, but which is eligible to elect to have its population excluded from that of the urban county, that it has the opportunity to make such an election, and that such an election, or the failure to make such an election, shall be effective for the period for which the county qualifies as an urban county. These notifications shall be made by a date specified by HUD. A unit of general local government which elects to be excluded from participa- tion as a part of the urban county shall notify the county and HUD in writing by a date specified by HUD. Such a unit of government may subsequently elect to participate in the urban coun- ty for the remaining one or two year period by notifying HUD and the coun- ty, in writing, of such election by a date specified by HUD. [53 FR 34449, Sept. 6, 1988, as amended at 56 FR 56127, Oct. 31, 1991; 68 FR 69582, Dec. 12, 2003] §570.308 Joint requests. (a) Joint requests and cooperation agreements. (1) Any urban county and any metropolitan city located, in whole or in part, within that county may submit a joint request to HUD to approve the inclusion of the metropoli- tan city as a part of the urban county for purposes of planning and imple- menting a joint community develop- ment and housing program. Such a joint request shall only be considered if submitted at the time the county is seeking a three year qualification or requalification as an urban county. Such a joint request shall, upon ap- proval by HUD, remain effective for the period for which the county is qualified as an urban county. An urban county may be joined by more than one metro- politan city, but a metropolitan city located in more than one urban county may only be included in one urban county for any program year. A joint request shall be deemed approved by HUD unless HUD notifies the city and the county of its disapproval and the reasons therefore within 30 days of re- ceipt of the request by HUD. (2) Each metropolitan city and urban county submitting a joint request shall submit an executed cooperation agree- ment to undertake or to assist in the undertaking of essential community VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00077 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 68 24 CFR Ch. V (4–1–13 Edition) §570.309 development and housing assistance activities, as defined in §570.307(c). (b) Joint grant amount. The grant amount for a joint recipient shall be the sum of the amounts authorized for the individual entitlement grantees, as described in section 106 of the Act. The urban county shall be the grant recipi- ent. (c) Effect of inclusion. Upon urban county qualification and HUD approval of the joint request and cooperation agreement, the metropolitan city shall be considered a part of the urban coun- ty for purposes of program planning and implementation for the period of the urban county qualification, and shall be treated the same as any other unit of general local government which is part of the urban county. (d) Submission requirements. In re- questing a grant under this part, the urban county shall make a single sub- mission which meets the submission requirements of 24 CFR part 91 and covers all members of the joint recipi- ent. [53 FR 34449, Sept. 6, 1988, as amended at 60 FR 1915, Jan. 5, 1995] §570.309 Restriction on location of ac- tivities. CDBG funds may assist an activity outside the jurisdiction of the grantee only if the grantee determines that such an activity is necessary to further the purposes of the Act and the recipi- ent’s community development objec- tives, and that reasonable benefits from the activity will accrue to resi- dents within the jurisdiction of the grantee. The grantee shall document the basis for such determination prior to providing CDBG funds for the activ- ity. [60 FR 56914, Nov. 9, 1995] Subpart E—Special Purpose Grants §570.400 General. (a) Applicability. The policies and pro- cedures set forth in subparts A, C, J, K, and O of this part shall apply to this subpart, except to the extent that they are specifically modified or augmented by the contents of this subpart, includ- ing specified exemptions described herein. The HUD Environmental Re- view Procedures contained in 24 CFR part 58 also apply to this subpart, un- less otherwise specifically provided herein. (b) Data. Wherever data are used in this subpart for selecting applicants for assistance or for determining grant amounts, the source of such data shall be the most recent information avail- able from the U.S. Bureau of the Cen- sus which is referable to the same point or period of time. (c) Review of applications for discre- tionary assistance—(1) Review compo- nents. An application for assistance under this subpart shall be reviewed by HUD to ensure that: (i) The application is postmarked or received on or before any final date es- tablished by HUD; (ii) The application is complete; (iii) Required certifications have been included in the application; and (iv) The application meets the spe- cific program requirements listed in the FEDERAL REGISTER Notice pub- lished in connection with a competi- tion for funding, and any other specific requirements listed under this subpart for each of the programs. (2) Timing and review. HUD is not re- quired by the Act to review and ap- prove an application for assistance or a contract proposal within any specified time period. However, HUD will at- tempt to complete its review of any ap- plication/proposal within 75 days. (3) Notification to applicant/proposer. HUD will notify the applicant/proposer in writing that the applicant/proposal has been approved, partially approved, or disapproved. If an application/pro- posal is partially approved or dis- approved, the applicant/proposer will be informed of the basis for HUD’s deci- sion. HUD may make conditional ap- provals under §570.304(d). (d) Program amendments. (1) Recipi- ents shall request prior written HUD approval for all program amendments involving changes in the scope or the location of approved activities. (2) Any program amendments, wheth- er or not they require HUD approval, must be fully documented in the recipi- ent’s records. (e) Performance reports. Any perform- ance report required of a discretionary VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00078 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 69 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.401 assistance recipient shall be submitted in the form specified in this subpart, in the award document, or (if the report relates to a specific competition for an assistance award) in a form specified in a Notice published in the FEDERAL REGISTER. (f) Performance reviews and findings. HUD may review the recipient’s per- formance in carrying out the activities for which assistance is provided in a timely manner and in accordance with its approved application, all applicable requirements of this part and the terms of the assistance agreement. Findings of performance deficiencies may be cause for appropriate correc- tive and remedial actions under §570.910. (g) Funding sanctions. Following no- tice and opportunity for informal con- sultation, HUD may withhold, reduce or terminate the assistance where any corrective or remedial actions taken under §570.910 fail to remedy a recipi- ent’s performance deficiencies, and the deficiencies are sufficiently substan- tial, in the judgment of HUD, to war- rant sanctions. (h) Publication of availability of funds. HUD will publish by Notice in the FED- ERAL REGISTER each year the amount of funds available for the special pur- pose grants authorized by each section under this subpart. [50 FR 37525, Sept. 16, 1985, as amended at 56 FR 18968, Apr. 24, 1991] §570.401 Community adjustment and economic diversification planning assistance. (a) General—(1) Purpose. The purpose of this program is to assist units of general local government in non- entitlement areas to undertake the planning of community adjustments and economic diversification activities, in response to physical, social, eco- nomic or governmental impacts on the communities generated by the actions of the Department of Defense (DoD) de- fined in paragraph (a)(2) of this section. (2) Impacts. Funding under this sec- tion is available only to communities affected by one or more of the fol- lowing DoD-related impacts: (i) The proposed or actual establish- ment, realignment, or closure of a military installation; (ii) The cancellation or termination of a DoD contract or the failure to pro- ceed with an approved major weapon system program; (iii) A publicly announced planned major reduction in DoD spending that would directly and adversely affect a unit of general local government and result in the loss of 1,000 or more full- time DoD and contractor employee po- sitions over a five-year period in the unit of general local government and the surrounding area; or (iv) The Secretary of HUD (in con- sultation with the Secretary of DoD) determines that an action described in paragraphs (a)(2)(i)–(iii) of this section is likely to have a direct and signifi- cant adverse consequence on the unit of general local government. (3) Form of awards. Planning assist- ance will be awarded in the form of grants. (4) Program administration. HUD will publish in the FEDERAL REGISTER early in each fiscal year the amount of funds to be available for that fiscal year for awards under this section. HUD will ac- cept applications throughout the fiscal year, and will review and consider for funding each application according to the threshold and qualifying factors in paragraphs (f) and (g) of this section. (b) Definitions. In addition to the defi- nitions in §570.3 of this part, the fol- lowing definitions apply to this sec- tion: (1) Adjustment planning. Generally, developing plans and proposals in di- rect response to contraction or expan- sion of the local economy, or changes in the physical development or the so- cial conditions of the community, re- sulting from a DoD-generated impact. Typically, this planning includes one or more of the following tasks: Col- lecting, updating, and analyzing data; identifying problems; formulating solu- tions; proposing long- and short-term policies; recommending public- and pri- vate-sector actions to implement com- munity adjustments and economic di- versification activities; securing cit- izen involvement; and coordinating with Federal, State, and local entities with respect to the DoD-related im- pacts. (2) Community adjustment. Any pro- posed action to change the physical, VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00079 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 70 24 CFR Ch. V (4–1–13 Edition) §570.401 economic, or social infrastructure within the jurisdiction or surrounding area, directly and appropriately in re- sponse to the DoD-generated impact. (3) Contract. (i) Any defense contract in an amount not less than $5 million (without regard to the date on which the contract was awarded); and (ii) Any subcontract that is entered into in connection with a contract (without regard to the effective date of the subcontract) and involves not less than $500,000. (4) Defense facility. Any private facil- ity producing goods or services pursu- ant to a defense contract. (5) DoD. The Department of Defense. (6) Economic diversification activities. Any public or private sector actions to change the local mix of industrial, commercial, and service sectors, or the mix of business ventures within a sec- tor, that are intended to mitigate de- cline in the local economy resulting from DoD-generated impacts or, in the case of expansion of a military instal- lation or a defense facility, that are in- tended to respond to new economic growth spawned by that expansion. (7) Military installation. Any camp, post, station, base, yard, or other juris- diction of a military department that is located within any of the several States, the District of Columbia, the Commonwealth of Puerto Rico, or Guam. (8) Realignment. Any action that both reduces and relocates functions and ci- vilian personnel positions, but does not include a reduction in force resulting from workload adjustments, reduced personnel or funding levels, or skill im- balances. (9) Section 107 means section 107 of the Housing and Community Develop- ment Act of 1974, 42 U.S.C. 5307. Section 107(b)(6) was added by section 801 of the Housing and Community Development Act of 1992 (Pub. L. 102–550, approved October 28, 1992). (10) Section 2391(b). The Department of Defense adjustment planning pro- gram as set out in 10 U.S.C. 2391(b). (11) Small Cities CDBG Program. The Community Development Block Grant program for nonentitlement areas in which the States have elected not to administer available program funds. The regulations governing this pro- gram are set out in subpart F of this part. (12) Surrounding area. The labor mar- ket area as defined by the Bureau of Labor Statistics that: (i) Includes all or part of the appli- cant’s jurisdictions; and (ii) Includes additional areas outside the jurisdiction. (c) Eligible applicants. Any unit of general local government, excluding units of general government that are entitlement cities or are included in an urban county, and which does not in- clude Indian Tribes. (d) Eligible activities. Activities eligi- ble for adjustment planning assistance include, generally: (1) Initial assessments and quick studies of physical, social, economic, and fiscal impacts on the community; (2) Preliminary identification of po- tential public and private sector ac- tions needed for the community to ini- tiate its response; (3) If timely, modification of the ap- plicant’s current comprehensive plan or any functional plan, such as for housing, including shelter for the homeless, or for transportation or other physical infrastructure; (4) If timely, modification of the ap- plicant’s current economic plans and programs, such as for business develop- ment, job training, or industrial or commercial development; (5) Preparation for and conduct of initial community outreach activities to begin involving local citizens and the private sector in planning for ad- justment and diversification; (6) Environmental reviews related to DoD-related impacts; (7) Initial identification of and co- ordination with Federal, State and local entities that may be expected to assist in the community’s adjustment and economic development; and with State-designated enterprise zones, and Federal empowerment zones and enter- prise communities when selected and announced. (8) Any other planning activity that may enable the community to organize itself, establish a start-up capacity to plan, propose specific plans and pro- grams, coordinate with appropriate public or private entities, or qualify more quickly for the more substantial VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00080 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 71 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.401 planning assistance available from DoD. (e) Ineligible activities. Activities in- eligible for adjustment planning assist- ance are: (1) Base re-use planning. (2) Site planning, architectural and engineering studies, feasibility and cost analyses and similar planning for specific projects to implement commu- nity adjustment or economic diver- sification, unless as last resort funding for those applicants which are unable to obtain planning assistance from other sources. (3) Planning by communities which are encroaching on military installa- tions. (4) Demonstration planning activities intended to evolve new planning tech- niques for impacted communities. (5) Any planning activity proposed to supplement or replace planning that has been or is being assisted by the DoD Sec. 2391(b) adjustment planning program. (6) Any other planning activity the purpose of which is not demonstrably in direct response to a DOD-related im- pact triggered by one or more of the four criteria specified in paragraph (a)(2) of this section. (f) Threshold requirements. No applica- tion will qualify for funding unless it meets the following requirements: (1) Verification by HUD that the ap- plicant is a unit of general government in a nonentitlement area. (2) Verification by HUD and DoD that a triggering event described in para- graph (a)(2) of this section has occurred or will occur. (3) With respect to communities af- fected by the 49 base closings and 28 re- alignments listed by the 1991 Base Clo- sure and Realignment Commission, verification by DoD that it has pro- vided no prior funding and that the ap- plicant may benefit from start-up plan- ning assistance from HUD. (4) Determination by HUD that the proposed planning activities are eligi- ble. (5) Determination by HUD that the submission requirements in paragraph (h) of this section have been satisfied. (g) Qualifying factors. HUD will make funding decisions on qualified applica- tions on the basis of the factors listed below, in the order of such applications received, while program funds remain available. HUD will also request and consider advise from DoD’s Office of Economic Assistance concerning the relative merits of each application. (1) The adequacy of the applicant’s initial assessment of actual or probable impacts on the community and the sur- rounding area; (2) The adequacy and appropriateness of the start-up planning envisioned by the applicant in response to the im- pacts; (3) The type, extent, and adequacy of coordination that the applicant has achieved, or plans to achieve, in order to undertake planning for community adjustment and economic diversifica- tion. (4) The cost-effectiveness of the pro- posed budget to carry out the planning work envisioned by the applicant; (5) The capability of the organization the applicant proposes to do the plan- ning; (6) The credentials and experience of the key staff the applicant proposes to do the planning; (7) The presence of significant pri- vate sector impact, as measured by the extent to which the DoD-generated im- pact is projected to decrease or in- crease the employment base by 10% or more; (8) The presence of significant public sector impact, as measured by the ex- tent to which the DoD-generated im- pact is projected to decrease or in- crease the applicant’s capital and oper- ating budgets for the next fiscal year by 10% or more; (9) The degree of urgency, to the ex- tent that a suddenly announced action, e.g. a plant closing, is officially sched- uled to occur within a year of the date of application. (h) Submission requirements. Appli- cants may submit applications at any time to: Director, Office of Technical Assistance, room 7214, 451 Seventh Street, SW., Washington, DC 20410. Each application (an original and three copies) shall include the following: (1) The Standard Form SF–424 as a face sheet, signed and dated by a per- son authorized to represent and con- tractually or otherwise commit the ap- plicant; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00081 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 72 24 CFR Ch. V (4–1–13 Edition) §570.402 (2) A concise title and brief abstract of the proposed planning work, includ- ing the total cost; (3) A narrative that: (i) Documents one or more of the triggering events described in para- graph (a)(2) of this section that quali- fies the applicant to apply for planning assistance for community adjustments and economic diversification; (ii) Provides an initial assessment of actual or probable impacts on the ap- plicant community and the sur- rounding area; (iii) Provides an initial assessment of the type and extent of start-up plan- ning envisioned by the applicant in re- sponse to the DoD-generated impact; and (iv) Describes the measures by which the applicant has already coordinated, or plans to coordinate, with the DoD Office of Economic Assistance, the Economic Development Administra- tion of the Department of Commerce, the Department of Labor, any military department, or any other appropriate Federal agency; appropriate State agencies, specifically including the agency administering the Small Cities CDBG Program; appropriate State-des- ignated enterprise zones; appropriate Federal empowerment zones and enter- prise communities, when selected and announced; appropriate other units of general local government in the non- entitlement area; appropriate busi- nesses, corporations, and defense facili- ties concerned with impacts on the ap- plicant community; and homeless non- profit organizations, with respect to title V of the Stewart B. McKinney Act (42 U.S.C. 11411–11412), requiring the Federal property be considered for use in assisting the homeless. (4) A Statement of Work describing the specific project tasks proposed to be undertaken in order to plan for com- munity adjustment and economic di- versification activities; (5) A proposed budget showing the es- timated costs and person-days of effort for each task, by cost categories, with supporting documentation of costs and a justification of the person-days of ef- fort; (6) A description of the qualifications of the proposed technical staff, includ- ing their names and resumes; (7) A work plan that describes the schedule for accomplishing the tasks described in the Statement of Work, the time needed to do each task, and the elapsed time needed for all the tasks; and (8) Other materials, as prescribed in the application kit; these materials will include required certifications dealing with: Drug-Free Workplace Re- quirements; Disclosure Regarding Pay- ments to Influence Certain Federal Transactions; and Prohibition Regard- ing Excessive Force. (i) Approval procedures—(1) Accept- ance. HUD’s acceptance of an applica- tion meeting the threshold require- ments of paragraph (f) does not assure a commitment to provide funding or to provide the full amount requested. HUD may elect to negotiate both pro- posed tasks and budgets in order to promote more cost-effective planning. (2) Notification. HUD will provide no- tification about whether a project will be funded, rejected, or held for further consideration by HUD and DoD. (3) Form of award. HUD will award funds in the form of grants. (4) Administration. Project adminis- tration will be governed by the terms of individual awards and by the fol- lowing provisions of this part: (i) Subpart A, §570.5; (ii) Subpart E, §§570.400(d), (e), (f), and (g); (iii) Subpart J, §§570.500(c), 570.501, 570.502, 570.503, and 570.509; (iv) Subpart K, §§570.601, 570.602, 570.609, 570.610, and 570.611. The environmental review require- ments of 24 CFR part 58 do not apply. (Approved by the Office of Management and Budget under control number 2535–0084) [59 FR 15016, Mar. 30, 1994] §570.402 Technical assistance awards. (a) General. (1) The purpose of the Community Development Technical Assistance Program is to increase the effectiveness with which States, units of general local government, and In- dian tribes plan, develop, and admin- ister assistance under title I and sec- tion 810 of the Act. Title I programs are the Entitlement Program (24 CFR part 570, subpart D); the section 108 Loan Guarantee Program (24 CFR part VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00082 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 73 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.402 570, subpart M); the Urban Develop- ment Action Grant Program (24 CFR part 570, subpart G); the HUD-adminis- tered Small Cities Program (24 CFR part 570, subpart F); the State-adminis- tered Program for Non-Entitlement Communities (24 CFR part 570, subpart I); the grants for Indian Tribes pro- gram (24 CFR part 571); and the Special Purpose Grants for Insular Areas, Com- munity Development Work Study and Historically Black Colleges and Uni- versities (24 CFR part 570, subpart E). The section 810 program is the Urban Homesteading Program (24 CFR part 590). (2) Funding under this section is awarded for the provision of technical expertise in planning, managing or car- rying out such programs including the activities being or to be assisted there- under and other actions being or to be undertaken for the purpose of the pro- gram, such as increasing the effective- ness of public service and other activi- ties in addressing identified needs, meeting applicable program require- ments (e.g., citizen participation, non- discrimination, OMB Circulars), in- creasing program management or ca- pacity building skills, attracting busi- ness or industry to CDBG assisted eco- nomic development sites or projects, assisting eligible CDBG subrecipients such as neighborhood nonprofits or small cities in how to obtain CDBG funding from cities and States. The provision of technical expertise in other areas which may have some tan- gential benefit or effect on a program is insufficient to qualify for funding. (3) Awards may be made pursuant to HUD solicitations for assistance appli- cations or procurement contract pro- posals issued in the form of a publicly available document which invites the submission of applications or proposals within a prescribed period of time. HUD may also enter into agreements with other Federal agencies for award- ing the technical assistance funds: (i) Where the Secretary determines that such funding procedures will achieve a particular technical assist- ance objective more effectively and the criteria for making the awards will be consistent with this section, or (ii) The transfer of funds to the other Federal agency for use under the terms of the agreement is specifically author- ized by law. The Department will not accept or fund unsolicited proposals. (b) Definitions. (1) Areawide planning organization (APO) means an organiza- tion authorized by law or local agree- ment to undertake planning and other activities for a metropolitan or non- metropolitan area. (2) Technical assistance means the fa- cilitating of skills and knowledge in planning, developing and administering activities under title I and section 810 of the Act in entities that may need but do not possess such skills and knowledge, and includes assessing pro- grams and activities under title I. (c) Eligible applicants. Eligible appli- cants for award of technical assistance funding are: (1) States, units of general local gov- ernment, APOs, and Indian Tribes; and (2) Public and private non-profit or for-profit groups, including educational institutions, qualified to provide tech- nical assistance to assist such govern- mental units to carry out the title I or Urban Homesteading programs. An ap- plicant group must be designated as a technical assistance provider to a unit of government’s title I program or Urban Homesteading program by the chief executive officer of each unit to be assisted, unless the assistance is limited to conferences/workshops at- tended by more than one unit of gov- ernment. (d) Eligible activities. Activities eligi- ble for technical assistance funding in- clude: (1) The provision of technical or advi- sory services; (2) The design and operation of train- ing projects, such as workshops, semi- nars, or conferences; (3) The development and distribution of technical materials and information; and (4) Other methods of demonstrating and making available skills, informa- tion and knowledge to assist States, units of general local government, or Indian Tribes in planning, developing, administering or assessing assistance under title I and Urban Homesteading programs in which they are partici- pating or seeking to participate. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00083 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 74 24 CFR Ch. V (4–1–13 Edition) §570.402 (e) Ineligible activities. Activities for which costs are ineligible under this section include: (1) In the case of technical assistance for States, the cost of carrying out the administration of the State CDBG pro- gram for non-entitlement commu- nities; (2) The cost of carrying out the ac- tivities authorized under the title I and Urban Homesteading programs, such as the provision of public services, con- struction, rehabilitation, planning and administration, for which the technical assistance is to be provided; (3) The cost of acquiring or devel- oping the specialized skills or knowl- edge to be provided by a group funded under this section; (4) Research activities; (5) The cost of identifying units of governments needing assistance (ex- cept that the cost of selecting recipi- ents of technical assistance under the provisions of paragraph (k) is eligible); or (6) Activities designed primarily to benefit HUD, or to assist HUD in car- rying out the Department’s respon- sibilities; such as research, policy anal- ysis of proposed legislation, training or travel of HUD staff, or development and review of reports to the Congress. (f) Criteria for competitive selection. In determining whether to fund competi- tive applications or proposals under this section, the Department will use the following criteria: (1) For solicited assistance applications. The Department will use two types of criteria for reviewing and selecting competitive assistance applications so- licited by HUD: (i) Evaluation criteria: These criteria will be used to rank applications ac- cording to weights which may vary with each competition: (A) Probable effectiveness of the ap- plication in meeting needs of localities and accomplishing project objectives; (B) Soundness and cost-effectiveness of the proposed approach; (C) Capacity of the applicant to carry out the proposed activities in a timely and effective fashion; (D) The extent to which the results may be transferable or applicable to other title I or Urban Homesteading program participants. (ii) Program policy criteria: These factors may be used by the selecting of- ficial to select a range of projects that would best serve program objectives for a particular competition: (A) Geographic distribution; (B) Diversity of types and sizes of ap- plicant entities; and (C) Diversity of methods, approaches, or kinds of projects. The Department will publish a Notice of Fund Availability (NOFA) in the FEDERAL REGISTER for each competi- tion indicating the objective of the technical assistance, the amount of funding available, the application pro- cedures, including the eligible appli- cants and activities to be funded, any special conditions applicable to the so- licitation, including any requirements for a matching share or for commit- ments for CDBG or other title I fund- ing to carry out eligible activities for which the technical assistance is to be provided, the maximum points to be awarded each evaluation criterion for the purpose of ranking applications, and any special factors to be consid- ered in assigning the points to each evaluation criterion. The Notice will also indicate which program policy fac- tors will be used, the impact of those factors on the selection process, the justification for their use and, if appro- priate, the relative priority of each program policy factor. (2) For competitive procurement con- tract bids/proposals. The Department’s criteria for review and selection of so- licited bids/proposals for procurement contracts will be described in its public announcement of the availability of an Invitation for Bids (IFB) or a Request for Proposals (RFP). The public notice, solicitation and award of procurement contracts, when used to acquire tech- nical assistance, shall be procured in accordance with the Federal Acquisi- tion Regulation (48 CFR chapter 1) and the HUD Acquisition Regulation (48 CFR chapter 24). (g) Submission procedures. Solicited assistance applications shall be sub- mitted in accordance with the time and place and content requirements de- scribed in the Department’s NOFA. So- licited bids/proposals for procurement VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00084 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 75 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.404 contracts shall be submitted in accord- ance with the requirements in the IFB or RFP. (h) Approval procedures—(1) Accept- ance. HUD’s acceptance of an applica- tion or proposal for review does not imply a commitment to provide fund- ing. (2) Notification. HUD will provide no- tification of whether a project will be funded or rejected. (3) Form of award. (i) HUD will award technical assistance funds as a grant, cooperative agreement or procurement contract, consistent with this section, the Federal Grant and Cooperative Agreement Act of 1977, 31 U.S.C. 6301– 6308, the HUD Acquisition Regulation, and the Federal Acquisition Regula- tion. (ii) When HUD’s primary purpose is the transfer of technical assistance to assist the recipients in support of the title I or Section 810 programs, an as- sistance instrument (grant or coopera- tive agreement) will be used. A grant instrument will be used when substan- tial Federal involvement is not antici- pated. A cooperative agreement will be used when substantial Federal involve- ment is anticipated. When a coopera- tive agreement is selected, the agree- ment will specify the nature of HUD’s anticipated involvement in the project. (iii) A contract will be used when HUD’s primary purpose is to obtain a provider of technical assistance to act on the Department’s behalf. In such cases the Department will define the specific tasks to be performed. How- ever, nothing in this section shall pre- clude the Department from awarding a procurement contract in any other case when it is determined to be in the Department’s best interests. (4) Administration. Project adminis- tration will be governed by the terms of individual awards and relevant regu- lations. As a general rule, proposals will be funded to operate for one to two years, and periodic and final reports will be required. (i) Environmental and intergovern- mental review. The requirements for En- vironmental Reviews and Intergovern- mental Reviews do not apply to tech- nical assistance awards. (j) Selection of recipients of technical assistance. Where under the terms of the funding award the recipient of the funding is to select the recipients of the technical assistance to be provided, the funding recipient shall publish, and publicly make available to potential technical assistance recipients, the availability of such assistance and the specific criteria to be used for the se- lection of the recipients to be assisted. Selected recipients must be entities participating or planning to partici- pate in the title I or Urban Home- steading programs or activities for which the technical assistance is to be provided. (Approved by the Office of Management and Budget under control numbers 2535–0085 and 2535–0084) [56 FR 41938, Aug. 26, 1991] §570.403 New Communities. The regulations for New Commu- nities grants in this section, that were effective immediately before April 19, 1996, will continue to govern the rights and obligations of recipients and HUD with respect to grants under the New Communities program. [61 FR 11476, Mar. 20, 1996] §570.404 Historically Black colleges and universities program. (a) General. Grants under this section will be awarded to historically Black colleges and universities to expand their role and effectiveness in address- ing community development needs, in- cluding neighborhood revitalization, housing and economic development in their localities, consistent with the purposes of title I of the Housing and Community Development Act of 1974. (b) Eligible applicants. Only histori- cally Black colleges and universities (as determined by the Department of Education in accordance with that De- partment’s responsibilities under Exec- utive Order 12677, dated April 28, 1989) are eligible to submit applications. (c) Eligible activities. Activities that may be funded under this section are those eligible under §§570.201 through 570.207, provided that any activity which is required by State or local law to be carried out by a governmental en- tity may not be funded under this sec- tion. Notwithstanding the provisions of §§570.200(g), grants under this section VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00085 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 76 24 CFR Ch. V (4–1–13 Edition) §570.404 are not subject to the 20 percent limi- tation on planning and program admin- istration costs, as defined in §§570.205 and 570.206, respectively. (d) Applications. Applications will only be accepted from eligible appli- cants in response to a Request for Ap- plications (RFA) which will be issued either concurrently with or after the publication of a Notice of Funding Availability (NOFA) published in the FEDERAL REGISTER. The NOFA will de- scribe any special objectives sought to be achieved by the funding to be pro- vided, including any limitations on the type of activities to be funded to achieve the objectives, points to be awarded to each of the selection cri- teria listed in paragraph (e) of this sec- tion, and any special factors to be eval- uated in assigning points under the se- lection factors to achieve the stated objectives. The NOFA will also state the deadline for the submission of ap- plications, the total funding available for the competition, and the maximum amount of individual grants. The NOFA will include further information and instructions for the submission of acceptable applications to HUD. (e) Selection criteria. Each application submitted under this section will be evaluated by HUD using the following criteria: (1) The extent to which the applicant addresses the objectives published in the NOFA and the RFA. (2) The extent to which the applicant demonstrates to HUD that the pro- posed activities will have a substantial impact in achieving the stated objec- tives. (3) The special needs of the applicant or locality to be met in carrying out the proposed activities, particularly with respect to benefiting low- and moderate-income persons. (4) The feasibility of the proposed ac- tivities, i.e., their technical and finan- cial feasibility, for achieving the stat- ed objectives, including local support for activities proposed to be carried out in the locality and any matching funds proposed to be provided from other sources. (5) The capability of the applicant to carry out satisfactorily the proposed activities in a timely fashion, includ- ing satisfactory performance in car- rying out any previous HUD-assisted projects or activities. (6) In the case of proposals/projects of approximately equal merit, HUD re- tains the right to exercise discretion in selecting projects in a manner that would best serve the program objec- tives, with consideration given to the needs of localities, types of activities proposed, an equitable geographical distribution, and program balance. (f) Certifications. (1) Certifications re- quired to be submitted by applicants shall be as prescribed in the RFA pack- ages. (2) In the absence of independent evi- dence which tends to challenge in a substantial manner the certifications made by the applicant, the required certifications will be accepted by HUD. If independent evidence is available to HUD, however, HUD may require fur- ther information or assurances to be submitted in order to determine wheth- er the applicant’s certifications are satisfactory. (g) Multiyear funding commitments. (1) HUD may make funding commitments of up to five years, subject to the avail- ability of appropriations. In deter- mining the number of years for which a commitment will be made, HUD will consider the nature of the activities proposed, the capability of the recipi- ent to carry out the proposed activi- ties, and year-by-year funding require- ments. (2) Awards will be made on the basis of a 12-month period of performance. Once a recipient has been selected for a multi-year award, that recipient would not be required to compete in a com- petition for the subsequent funding years covered by the multi-year fund- ing commitment. Recipients per- forming satisfactorily will be invited to submit applications for subsequent funding years in accordance with re- quirements outlined in the Notice of Funding Availability and Request for Grant Application. Subject to the availability of appropriations, subse- quent-year funding will be determined by the following: (i) The recipient has submitted all re- ports required for the previous year or years in a timely, complete and satis- factory manner in accordance with the terms and conditions of the grant. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00086 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 77 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.405 (ii) The recipient has submitted suffi- cient evidence to demonstrate success- ful completion of the tasks and deliverables of the grant. A determina- tion of satisfactory performance will be made by HUD based upon evidence of task completions provided by the re- cipient, along with data from client feedback and site evaluations. (iii) The recipient has submitted the next annual application. (iv) The subsequent year’s applica- tion is consistent with that described in the original application. (3) Recipients participating in multi- year funding projects are not eligible to apply for additional grants for the same project or activity subject area for which they are receiving funds. Re- cipients are, however, eligible to com- pete for grants for other project or ac- tivity areas. (h) Selection and notification. The HUD decision to approve, disapprove or conditionally approve an application shall be communicated in writing to the applicant. (i) Environmental and intergovern- mental review. The requirements for Intergovernmental Reviews do not apply to HBCU awards. HUD will con- duct an environmental review in ac- cordance with 24 CFR part 50 before giving its approval to a proposal. [56 FR 18968, Apr. 24, 1991] §570.405 The insular areas. (a) Eligible applicants. Eligible appli- cants are Guam, the Virgin Islands, American Samoa, the Trust Territory of the Pacific Islands, and the Com- monwealth of the Northern Mariana Is- lands. (b) Threshold requirements. HUD shall review each grantee’s progress on out- standing grants made under this sec- tion based on the grantee’s perform- ance report, the timeliness of close- outs and compliance with fund man- agement requirements and pertinent regulations, taking into consideration the size of the grant and the degree and complexity of the program. If HUD de- termines upon such review that the ap- plicant does not have the capacity ef- fectively to administer a new grant, or a portion of a new grant, in addition to grants currently under administration, the applicant shall not be invited to submit an application for the current year’s funding. (c) Previous audit findings and out- standing monetary obligations. HUD shall not accept for review an applica- tion from an applicant that has either an outstanding audit finding for any HUD program, or an outstanding mone- tary obligation to HUD that is in ar- rears, or for which a repayment sched- ule has not been established and agreed to. The Field Office manager may waive this restriction if he or she finds that the applicant has made a good faith effort to clear the audit. In no in- stance, however, shall a waiver be pro- vided when funds are due HUD, unless a satisfactory arrangement for repay- ment of the debt has been made and payments are current. (d) Criteria for funding. The Secretary shall establish, for each fiscal year, an amount for which eligible applicants may apply. Grant amounts will be based on population of the applicant and its performance in previous years. In determining performance, HUD will consider program achievements and the applicant’s effectiveness in using program funds. Effectiveness in using program funds shall be measured by re- viewing audit, monitoring and perform- ance reports. (e) Application and performance report- ing. Application and performance re- porting requirements are as follows: (1) Applicants must submit applica- tions within 90 days of the notification of the grant amount from HUD. (2) Applicants shall prepare and pub- lish or post a proposed application in accordance with the citizen participa- tion requirements of paragraph (h) of this section. (3) Applicants shall submit to HUD a final application containing its com- munity development objectives and ac- tivities. This application shall be sub- mitted to the appropriate HUD office, together with the required certifi- cations, in a form prescribed by HUD. (4) Grant recipients must submit to HUD an annual performance report on progress achieved on previously funded grants. Grant recipients must submit the report at a time and in a format de- termined by HUD. The report should be VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00087 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 78 24 CFR Ch. V (4–1–13 Edition) §570.405 made available to citizens in accord- ance with the requirements of para- graph (h)(1)(iv) of this section. (f) Costs incurred by the applicant. (1) Notwithstanding any other provision of this part, HUD will not reimburse or recognize any costs incurred by an ap- plicant before submission of the appli- cation to HUD. (2) Normally, HUD will not reimburse or recognize costs incurred before HUD approval of the application for funding. However, under unusual circumstances, the Field office manager may consider and conditionally approve written re- quests to recognize and reimburse costs that will be incurred after submission of the application but before it is ap- proved where failure to do so would im- pose undue or unreasonable hardship on the applicant. Conditional approvals will be made only before the costs are incurred and where the conditions for release of funds have been met in ac- cordance with 24 CFR 58.22, and with the understanding that HUD has no ob- ligation whatsoever to approve the ap- plication or to reimburse the applicant should the application be disapproved. (g) Criteria for conditional approval. HUD may approve a grant subject to specified conditions. In any such case, the obligation and utilization of funds may be restricted. The reasons for the conditional approval and the actions necessary to remove the conditions shall be specified. Failure of the appli- cant to satisfy the conditions may re- sult in a termination of the grant. A conditional approval may be granted under any of the following cir- cumstances: (1) When local environmental reviews under 24 CFR part 58 have not yet been completed; (2) To ensure that actual provision of other resources required to complete the proposed activities will be avail- able within a reasonable period of time; (3) To ensure that a project can be completed within its estimated costs; (4) Where the grantee is required to satisfy an outstanding debt due to HUD under a payment plan executed be- tween the grantee and the Department; (5) Pending resolution of problems re- lated to specific projects or the capa- bility of the grantee to obtain re- sources needed to carry out, operate or maintain the project; or (6) Pending approval of site and neighborhood standards for proposed housing projects. (h) Citizen participation. (1) The appli- cant shall provide for appropriate cit- izen participation in the application and amendment process. The applicant must, at least, do each of the following: (i) Furnish citizens with information concerning the amount of funds avail- able for community development and housing activities and the range of ac- tivities that may be undertaken, in- cluding the estimated amount proposed to be used for activities that will ben- efit persons of low and moderate in- come, and the plans of the grantee for minimizing displacement of persons as a result of activities assisted with such funds and to assist persons actually displaced; (ii) Hold one or more public hearings (scheduled at convenient times and places) to obtain the views of citizens on community development and hous- ing needs; (iii) Develop and publish or post the community development statement in such a manner as to afford affected citizens an opportunity to examine its contents and to submit comments; (iv) Afford citizens an opportunity to review and comment on the applicant’s performance under any community de- velopment block grant. (2) Before submitting the application to HUD, the applicant shall certify that it has: (i) Met the requirements of para- graph (h)(1) of this section; (ii) Considered any comments and views expressed by citizens; and (iii) If appropriate, modified the ap- plication accordingly and made the modified application available to citi- zens. [50 FR 37526, Sept. 16, 1985, as amended at 60 FR 56914, Nov. 9, 1995; 61 FR 32269, June 21, 1996] EFFECTIVE DATE NOTE: At 61 FR 32269, June 21, 1996, §570.405(e)(4) was revised. This sec- tion contains information collection and rec- ordkeeping requirements and will not be- come effective until approval has been given by the Office of Management and Budget. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00088 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 79 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.410 §570.406 Formula miscalculation grants. (a) General. Grants under this section will be made to States and units of general local government determined by the Secretary to have received in- sufficient amounts under section 106 of the Act as a result of a miscalculation of its share of funds under such section. (b) Application. Since the grant is to correct a technical error in the formula amount which should have been award- ed under section 106, no application is required. (c) Use of funds. The use of funds shall be subject to the requirements, certifications and Final Statement otherwise applicable to the grantee’s section 106 grant funds provided for the fiscal year in which the grant under this section is made. (d) Unavailability of funds. If suffi- cient funds are not available to make the grant in the fiscal year in which the Secretary makes the determination required in paragraph (a) of this sec- tion, the grant will be made, subject to the availability of appropriations for this subpart, in the next fiscal year. [56 FR 41940, Aug. 26, 1991] §570.410 Special Projects Program. (a) Program objectives. The Commu- nity Development Special Projects Program enables HUD to award grants to States and units of general local government, subject to availability of funds, for special projects that address community development activities or techniques consistent with the pur- poses of title I of the Housing and Com- munity Development Act of 1974, as amended. (b) Eligible applicants. Only States and units of general local government (as defined in §570.3) are eligible to sub- mit proposals or applications for Spe- cial Projects grants. Proposals or ap- plications may be submitted by eligible applicants on behalf of themselves, on behalf of other eligible applicants, or jointly by more than one eligible appli- cant. (c) Eligible activities. (1) Project ac- tivities that may be funded under this section are those eligible under 24 CFR part 570—Community Development Block Grants, subpart C—Eligible Ac- tivities. No more than twenty (20) per- cent of the funds awarded under this section may be used for overall pro- gram administration or planning ac- tivities eligible under §§570.205 and 570.206. (2) The amount of funds awarded to a unit of general local government under this section that may be used for pub- lic service activities is limited. The ap- plicant may use whichever of the fol- lowing methods of calculation yields the highest amount: (i) Fifteen percent of the special projects grant; (ii) An amount equal to 15 percent of the sum of special project grant funds plus grant funds received for the same federal fiscal year under the Entitle- ment or State program, less the amount of the Entitlement or State program grant funds which will be used for other public service activities; or (iii) In the case of an applicant that is an Entitlement grantee subject to the exception in §570.201(e)(3), an amount equal to the amount of the En- titlement grant funds received for the same federal fiscal year that may be used for public service activities, less the amount of the Entitlement grant funds which will be used for other pub- lic service activities. (d) Proposals. Eligible applicants may submit unsolicited proposals. HUD may ask proposers to submit additional in- formation if necessary for evaluation. There is no HUD commitment to fund any unsolicited proposal regardless of its merit. If HUD elects to fund a pro- posal, it will request that the proposer submit a formal application. (1) Three (3) copies of a proposal must be sent to the address stated in (3), below. Each proposal submitted pursu- ant to this section shall be evaluated by HUD using the following criteria: (i) The extent to which the proposal satisfies purposes of this title and ad- dresses a special community develop- ment need. (ii) The eligibility of proposed activi- ties. (iii) The feasibility of the project; i.e., its technical and financial feasi- bility for achieving the goals stated in the proposal. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00089 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 80 24 CFR Ch. V (4–1–13 Edition) §570.411 (iv) The capacity of the proposer to carry out satisfactorily the proposed project activities. (2) If the proposal is submitted joint- ly by, or on behalf of, more than one el- igible applicant, the proposal must: (i) Contain a cooperation agreement signed by the Chief Executive Officer of each participating jurisdiction which specifies concurrence with the purpose and intent of the proposal and intent to comply with grant requirements; (ii) Address problems faced by all ju- risdictions listed in the proposal; and, (iii) Be submitted by the lead juris- diction. The lead jurisdiction shall be responsible for overall coordination and administration of the project. (3) Unsolicited proposals may be sub- mitted any time during the year. How- ever, if there are no funds available for such proposals, they will be returned without review. Proposals shall con- tain a Standard Form 424 signed by the Chief Executive Officer of the State or unit of general local government. They shall be sent to: Department of Hous- ing and Urban Development, Office of Community Planning and Develop- ment, 451 Seventh Street, SW., Wash- ington, DC 20410, Attention: Director, Office of Program Policy Development, CPP. (e) Applications. Applications are ac- cepted only from eligible applicants in response to letters of solicitations, or to competition announcements pub- lished in Notices in the FEDERAL REG- ISTER. Submission requirements and criteria to be used by HUD to evaluate solicited applications and instructions regarding their submission shall be stated in each Notice or letter. (f) Certifications. Applications shall contain the certifications required by 24 CFR 570.303, except that regarding citizen participation: The applicant must certify that citizens likely to be affected by the project, particularly low- and moderate-income persons, have been provided an opportunity to comment on the proposal or applica- tion. If the application is submitted jointly, or on behalf of more than one jurisdiction, each jurisdiction shall submit the required certifications. (g) Selection and notification. The HUD decision to approve, disapprove or con- ditionally approve a proposal or appli- cation shall be communicated in writ- ing to the applicant. [47 FR 30054, July 12, 1982, as amended at 54 FR 31672, Aug. 1, 1989; 55 FR 29309, July 18, 1990; 56 FR 56127, Oct. 31, 1991] §570.411 Joint Community Develop- ment Program. (a) General. Grants under this section will be awarded to institutions of high- er education or to States and local gov- ernments applying jointly with institu- tions of higher education. Institutions of higher education must demonstrate the capacity to carry out activities under title I of the Housing and Com- munity Development Act of 1974. For ease of reference, this program may be called the Joint CD Program. (b) Definitions. Demonstrated capacity to carry out el- igible activities under title I means re- cent satisfactory activity by the insti- tution of higher education’s staff des- ignated to work on the program, in- cluding subcontractors and consultants firmly committed to work on the pro- posed activities, in title I programs or similar programs without the need for oversight by a State or unit of general local government. Institution of higher education means a college or university granting 4-year degrees and accredited by a national or regional accrediting agency recognized by the U.S. Department of Education. (c) Eligible applicants. Institutions of higher education or States and units of general local government jointly with institutions of higher education may apply. Institutions of higher education with demonstrated capacity to carry out eligible activities under title I may apply on their own, without the joint participation of a State or unit of gen- eral local government. States or unit of general local governments must file jointly with an institution of higher education. For these approved joint ap- plications, the grant will be made to the State or unit of general local gov- ernment and the institution of higher education jointly. If an eligible appli- cant is an institution of higher edu- cation, it will not be funded more than once for the same kinds of activities. These grantees may not receive fund- ing under a subsequent NOFA if it has the same program objectives as the one VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00090 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 81 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.411 under which the grantee previously re- ceived funding. However, a State or unit of general local government is eli- gible to apply if it files jointly with a different institution of higher edu- cation in each NOFA cycle. HUD may further limit the type of eligible appli- cant to be funded. Any such limita- tions will be contained in the Notice of Funding Availability described below in paragraph (h) of this section. (d) Role of participants in joint applica- tions. An institution of higher edu- cation and a State or unit of general local government may carry out eligi- ble activities approved in joint applica- tions. Where there are joint applicants, the grant will be made to both and both will be responsible for oversight, compliance, and performance. The ap- plication will have to clearly delineate the role of each applicant in the joint application. Any funding sanctions or other remedial actions by HUD for non- compliance or nonperformance, wheth- er by the State or unit of general local government or by the institution of higher education, shall be taken against both grantees. (e) Eligible activities. Activities that may be funded under this section are those eligible under 24 CFR part 570— Community Development Block Grants, subpart C—Eligible Activities. These activities may be designed to as- sist residents of colonias, as defined in section 916(d) of the Cranston-Gonzalez National Affordable Housing Act (42 U.S.C. 5306 note), to improve living conditions and standards within colonias. HUD may limit the activities to be funded. Any such limitations will be contained in the Notice of Funding Availability described in paragraph (h) of this section. (f) Applications. Applications will only be accepted from eligible appli- cants in response to a publication of a Notice of Funding Availability (NOFA) published by HUD in the FEDERAL REG- ISTER. (g) Local approval. (1) Where an insti- tution of higher education is the appli- cant, each unit of general local govern- ment that is an entitlement jurisdic- tion where an activity is to take place must approve the activity and certify that the activity is consistent with its Consolidated Plan. (2) Where a State is the joint appli- cant and it proposes to carry out an ac- tivity within the jurisdiction of one or more units of general local govern- ment, then each such unit must ap- prove the activity and state that the activity is consistent with its Consoli- dated Plan. (3) These approvals and findings must accompany each application and may take the form of a letter by the chief executive officer of each unit of gen- eral local government affected or a res- olution of the legislative body of each such unit of general local government. (h) NOFA contents. The NOFA will de- scribe any special objectives sought to be achieved by the funding to be pro- vided, including any limitations on the type of activities to be funded to achieve the objectives, any limitations on the type of eligible applicants, and points to be awarded to each of the se- lection criteria and any special factors to be evaluated in assigning points under the selection criteria to achieve the stated objectives. The NOFA will also state the deadline for the submis- sion of applications, the total funding available for the competition, the pe- riod of performance and the maximum and minimum amount of individual grants. The NOFA will also state which of the various possible levels of com- petition HUD will use: national and/or regional or entitlement areas vs. non- entitlement areas; and States or units of general local government vs. institu- tions of higher education vs. institu- tions of higher education with a dem- onstrated capacity. The NOFA will in- clude further information and instruc- tions for the submission of acceptable applications to HUD. (i) Selection criteria. Each application submitted under this section will be evaluated by HUD using the following criteria: (1) The extent to which the applicant addresses the objectives published in the NOFA and demonstrates how the proposed activities will have a substan- tial impact in achieving the objectives. (2) The extent of the needs to be ad- dressed by the proposed activities, par- ticularly with respect to benefiting low- and moderate-income persons and residents of colonias, where applicable. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00091 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 82 24 CFR Ch. V (4–1–13 Edition) §570.415 (3) The feasibility of the proposed ac- tivities, i.e., their technical and finan- cial feasibility, for achieving the stat- ed objectives. (4) The capability of the applicant to carry out satisfactorily the proposed activities in a timely fashion, includ- ing satisfactory performance in car- rying out any previous HUD-assisted projects or activities. (5) The extent of commitment to fair housing and equal opportunity, as indi- cated by such factors as previous HUD monitoring/compliance activity, ac- tions to promote minority- and women- owned business enterprise, affirma- tively furthering fair housing issues, and nondiscriminatory delivery of services. (j) Selection discretion. HUD retains the right to exercise discretion in se- lecting projects in a manner that would best serve the program objec- tives, with consideration given to the needs of States and units of general local government and institutions of higher education, types of activities proposed, an equitable geographical distribution, and program balance. The NOFA will state whether HUD will use this discretion in any specific competi- tion. (k) Certifications. (1) Certifications, including those indicating that appli- cants have adhered to all civil rights requirements under subpart K of this part and the Americans with Disabil- ities Act of 1990, required to be sub- mitted by applicants shall be as pre- scribed in the NOFA. (2) In the absence of independent evi- dence which tends to challenge in a substantial manner the certifications made by the applicant, the required certifications will be accepted by HUD. However, if independent evidence is available, HUD may require further in- formation or assurances to be sub- mitted in order to determine whether the applicant’s certifications are satis- factory. (l) Consolidated plan. An applicant that proposes any housing activities as part of its application will be required to submit a certification that these ac- tivities are consistent with the Con- solidated Plan of the jurisdiction to be served. (m) Citizen participation. The citizen participation requirements of §§570.301, 570.431, 570.485(c) and 570.486(a) are modified to require the following: The applicant must certify that citizens likely to be affected by the project re- gardless of race, color, creed, sex, na- tional origin, familial status, or handi- cap, particularly low- and moderate-in- come persons, have been provided an opportunity to comment on the pro- posal or application. (n) Environmental and Intergovern- mental Review. The requirements for Intergovernmental Reviews do not apply to these awards. When required, an environmental review in accordance with 24 CFR part 58 must be carried out by the State or unit of general local government when it is the applicant. HUD will conduct any required envi- ronmental review when an institution of higher education is the applicant. (Approved by the Office of Management and Budget under control number 2535–0084) [60 FR 15837, Mar. 27, 1995] §570.415 Community Development Work Study Program. (a) Applicability and objectives. HUD makes grants under CDWSP to institu- tions of higher education, either di- rectly or through areawide planning organizations or States, for the pur- pose of providing assistance to eco- nomically disadvantaged and minority students who participate in a work study program while enrolled in full- time graduate programs in community and economic development, commu- nity planning, and community manage- ment. The primary objectives of the program are to attract economically disadvantaged and minority students to careers in community and economic development, community planning, and community management, and to provide a cadre of well-qualified profes- sionals to plan, implement and admin- ister local community development programs. (b) Definitions. The following defini- tions apply to CDWSP: Applicant means an institution of higher education, a State, or an areawide planning organization that submits an application for assistance under CDWSP. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00092 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 83 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.415 Areawide planning organization (APO) means an organization authorized by law or by interlocal agreement to un- dertake planning and other activities for a metropolitan or nonmetropolitan area. For an organization operating in a nonmetropolitan area to be consid- ered an APO, its jurisdiction must cover at least one county. CDWSP means the Community Devel- opment Work Study Program. Community building means commu- nity and economic development, com- munity planning, community manage- ment, land use and housing activities. Community building academic program or academic program means a graduate degree program whose purpose and focus is to educate students in commu- nity building. ‘‘Community building academic program’’ or ‘‘academic pro- gram’’ includes but is not limited to graduate degree programs in commu- nity and economic development, com- munity planning, community manage- ment, public administration, public policy, urban economics, urban man- agement, and urban planning. ‘‘Com- munity building academic program’’ or ‘‘academic program’’ excludes social and humanistic fields such as law, eco- nomics (except for urban economics), education and history. ‘‘Community building academic program’’ or ‘‘aca- demic program’’ excludes joint degree programs except where both joint de- gree fields have the purpose and focus of educating students in community building. Economically disadvantaged and minor- ity students means students who satisfy all applicable guidelines established at the participating institution of higher education to measure financial need for academic scholarship or loan assist- ance, including, but not limited to, stu- dents who are Black, American Indian/ Alaskan Native, Hispanic, or Asian/Pa- cific Island, and including students with disabilities. Institution of higher education means a public or private educational institu- tion that offers a community building academic program and that is accred- ited by an accrediting agency or asso- ciation recognized by the Secretary of Education under 34 CFR part 602. Recipient means an approved appli- cant that executes a grant agreement with HUD. Student means a student enrolled in an eligible full-time academic program. He/she must be a first-year student in a two-year graduate program. Students enrolled in Ph.D. programs are ineli- gible. Student with disabilities means a stu- dent who meets the definition of ‘‘per- son with disabilities’’ in the Americans with Disabilities Act of 1990. (c) Assistance provided—(1) Types of assistance available. HUD provides fund- ing in the form of grants to recipients who make assistance available to eligi- ble students. Grants are provided to cover the costs of student assistance and for an administrative allowance. (i) Student assistance. Grants are made to recipients to cover the costs of assistance provided to eligible students in the form of student stipends, tuition support, and additional support. (A) Student stipend. The amount of the student stipend is based upon the prevailing hourly rate for initial entry positions in community building and the number of hours worked by the stu- dent at the work placement assign- ment, except that the hourly rate used should be sufficiently high to allow a student to earn the full stipend with- out working over 20 hours per week during the school year and 40 hours per week during the summer. The amount of the stipend the student receives may not exceed the actual amount earned, up to $9,000 per year. (B) Tuition support and additional sup- port. The amount of support for tui- tion, fees, books, and travel related to the academic program, workplace as- signment or conferences may not ex- ceed actual costs incurred or $5,000 per year, whichever is higher. The con- ferences are limited to those dealing with community building, sponsored by professional organizations. (ii) Administrative allowance. HUD provides an allowance to recipients to cover the administrative costs of the program. The administrative allowance is $1,000 per year for each student par- ticipating in the program. (2) Number of students assisted. The minimum number of students that may VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00093 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 84 24 CFR Ch. V (4–1–13 Edition) §570.415 be assisted is three students per par- ticipating institution of higher edu- cation. If an APO or State receives as- sistance for a program that is con- ducted by two or more institutions of higher education, each participating institution must have a minimum of three students in the program. The maximum number of students that may be assisted under CDWSP is five students per participating institution of higher education. (d) Recipient eligibility and responsibil- ities—(1) Recipient eligibility. (i) The fol- lowing organizations are eligible to apply for assistance under the pro- gram: (A) Institutions of higher education. In- stitutions of higher education offering a community building academic pro- gram are eligible for assistance under CDWSP. (B) Areawide planning organizations and States. An APO or a State may apply for assistance for a program to be conducted by two or more institu- tions of higher education. Institutions participating in an APO program must be located within the particular area that is served by the APO and is identi- fied by the State law or interlocal agreement creating the APO. Institu- tions of higher education participating in a State program must be located within the State. (ii) To be eligible in future funding competitions for CDWSP, recipients are required to maintain a 50-percent rate of graduation from a CDWSP-fund- ed academic program. (iii) If an institution of higher edu- cation that submits an individual ap- plication is also included in the appli- cation of an APO or State, then the separate individual application of the institution of higher education will be disregarded. Additionally, if an institu- tion of higher education is included in the application of both an APO and a State, then the references to the insti- tution in the application of the State will be stricken. The State’s applica- tion will then be ineligible if fewer than two institutions of higher edu- cation remain as participants in the State’s application. (2) Recipient responsibilities. (i) The re- cipient is responsible for the adminis- tration of the program, for compliance with all program requirements, and for the coordination of program activities carried out by the work placement agencies and (if the recipient is an APO or State), by the participating institu- tions of higher education. The recipi- ent must: (A) Recruit and select students for participation in CDWSP. The recipient shall establish recruitment procedures that identify economically disadvan- taged and minority students pursuing careers in community building, and make such students aware of the avail- ability of assistance opportunities. Students must be selected before the beginning of the semester for which funding has been provided. (B) Recruit and select work place- ment agencies, and negotiate and exe- cute agreements covering each work placement assignment. (C) Refer participating students to work placement agencies and assist students in the selection of work place- ment assignments. (D) Assign sufficient staff to admin- ister and supervise the program on a day-to-day basis, and, where the recipi- ent is an APO or State, to monitor the activities of the work study coordi- nating committee. (E) Encourage participating students to obtain employment for a minimum of two years after graduation with a unit of State or local government, In- dian tribe or nonprofit organization en- gaged in community building. (F) Maintain records by racial and ethnic categories for each economi- cally disadvantaged student enrolled in the CDWSP. (G) Keep records and make such re- ports as HUD may require. (H) Comply with all other applicable Federal requirements. (ii) If the recipient is an APO or State, the recipient must also: (A) Establish a committee to coordi- nate activities between program par- ticipants, to advise the recipient on policy matters, to assist the recipient in ranking and selection of partici- pating students, and to review disputes concerning compliance with program agreements and performance. The com- mittee shall be chaired by a represent- ative of the recipient, and shall include VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00094 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 85 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.415 representatives of the participating in- stitutions of higher education, work placement agencies, students, and HUD. (B) Allocate the assistance awarded under the program to the participating institutions of higher education. APOs and States may not make fractional awards to institutions. (E.g., awards to institutions must assist a fixed number of students and not, for example, 6.5 students.) (e) Institutions of higher education. In- stitutions of higher education partici- pating in a program are responsible for providing its educational component. Where the recipient is an APO or State, the institution of higher edu- cation shall assist the APO or State in the administration and operation of the program. Responsibilities include assisting the recipient in the selection of students by determining the eligi- bility of students for the academic pro- gram, and by making the analysis of students under the financial need guidelines established by the institu- tion. All institutions of higher edu- cation must comply with other applica- ble Federal requirements. (f) Work placement agencies eligibility and responsibilities—(1) Eligibility. To be eligible to participate in the CDWSP, the work placement agencies must be involved in community building and must be an agency of a State or unit of local government, an APO, an Indian tribe, or a nonprofit organization. (2) Responsibilities. Work placement agencies must: (i) Provide practical experience and training in community building. (ii) Consult with the institution of higher education (and the APO or State, where an APO or State is the re- cipient) to ensure that the student’s work placement assignment provides the requisite experience and training to meet the required number of work hours specified in the student work placement agreement. (iii) Provide a sufficient number of work placement assignments to pro- vide participating students with a wide choice of work experience. (iv) Require each student to devote 12–20 hours per week during the regular school year, or 35–40 hours a week dur- ing the summer, to the work placement assignment. Work placement agencies may provide flexibility in the work pe- riod, if such a schedule is consistent with the requirements of the student’s academic program. However, a partici- pating student may receive stipend payment only during the period that the student is placed with the work placement agency. (v) Comply with all other applicable Federal requirements. (vi) Maintain such records as HUD may require. (g) Student eligibility and responsibil- ities. Students apply directly to recipi- ents receiving grants under CDWSP. Students shall be selected in accord- ance with the following eligibility re- quirements and selection procedures. (1) Eligibility. To be eligible for CDWSP, the student: (i) Must satisfy all applicable guide- lines established at the participating institution of higher education to measure financial need for academic scholarship or loan assistance. (ii) Must be a full-time student en- rolled in the first year of graduate study in a community building aca- demic program at the participating in- stitution of higher education. Individ- uals enrolled in doctoral programs are ineligible. (iii) Must demonstrate an ability to maintain a satisfactory level of per- formance in the community building academic program and in work place- ment assignments, and to comply with the professional standards set by the recipient and the work placement agencies. (iv) May not have previously partici- pated in CDWSP. (v) Must provide appropriate written evidence that he or she is lawfully ad- mitted for permanent residence in the United States, if the individual is not a citizen. (2) Selection. In selecting among eligi- ble students, the recipient must con- sider the extent to which each student has demonstrated: (i) Financial need under the applica- ble financial need guidelines estab- lished at the institution of higher edu- cation; (ii) An interest in, and commitment to, a professional career in community building; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00095 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 86 24 CFR Ch. V (4–1–13 Edition) §570.415 (iii) The ability satisfactorily to complete academic and work place- ment responsibilities under CDWSP. (3) Student responsibilities. Partici- pating students must: (i) Enroll in a two-year program. A student’s academic and work place- ment responsibilities include: Full- time enrollment in an approved aca- demic program; maintenance of a satis- factory level of performance in the community building academic program and in work placement assignments; and compliance with the professional conduct standards set by the recipient and the work placement agency. A sat- isfactory level of academic perform- ance consists of maintaining a B aver- age. A student’s participation in CDWSP shall be terminated for failure to meet these responsibilities and standards. If a student’s participation is terminated, the student is ineligible for further CDWSP assistance. (ii) Agree to make a good-faith effort to obtain employment in community building with a unit of State or local government, an Indian tribe, or a non- profit organization. The term of em- ployment should be for at least two consecutive years following graduation from the academic program. If the stu- dent does not obtain such employment, the student is not required to repay the assistance received. (h) Notice of fund availability. HUD will solicit grant applications from in- stitutions of higher education, APO’s and States by publishing a notice of fund availability in the FEDERAL REG- ISTER. The notice will: (1) Explain how application packages (requests for grant applications) pro- viding specific application require- ments and guidance may be obtained; (2) Specify the place for filing com- pleted applications, and the date by which the applications must be phys- ically received at that location; (3) State the amount of funding available under the notice; (4) Provide other appropriate pro- gram information and guidance. (i) Recipient selection process. The se- lection process for applications under CDWSP consists of a threshold review, ranking of eligible applications and final selection. (1) Threshold. To be eligible for rank- ing, applicants must meet each of the following threshold requirements: (i) The application must be filed in the application form prescribed by HUD, and within the required time pe- riods; (ii) The applicant must demonstrate that it is eligible to participate; (iii) The applicant must demonstrate that each institution of higher edu- cation participating in the program as a recipient has the required academic programs and faculty to carry out its activities under CDWSP. Each work placement agency must have the re- quired staff and community building work study program to carry out its activities under CDWSP. (2) Rating. All applications that meet the threshold requirements for appli- cant eligibility will be rated based on the following selection criteria: (i) Quality of academic program. The quality of the academic program of- fered by the institution of higher edu- cation, including without limitation the: (A) Quality of course offerings; (B) Appropriateness of course offer- ings for preparing students for careers in community building; and (C) Qualifications of faculty and per- centage of their time devoted to teach- ing and research in community build- ing. (ii) Rates of graduation. The rates of graduation of students previously en- rolled in a community building aca- demic program at the institution of higher education, specifically including (where applicable) graduation rates from any previously funded CDWSP academic programs or similar pro- grams. (iii) Extent of financial commitment. The commitment and ability of the in- stitution of higher education to assure that CDWSP students will receive suf- ficient financial assistance (including loans, where necessary) above and be- yond the CDWSP funding to complete their academic program in a timely manner and without working in excess of 20 hours per week during the school year. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00096 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 87 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.415 (iv) Quality of work placement assign- ments. The extent to which the partici- pating students will receive a suffi- cient number and variety of work placement assignments, the assign- ments will provide practical and useful experience to students participating in the program, and the assignments will further the participating students’ preparation for professional careers in community building. (v) Likelihood of fostering students’ permanent employment in community building. The extent to which the pro- posed program will lead participating students directly and immediately to permanent employment in community building, as indicated by, without limi- tation: (A) The past success of the institu- tion of higher education in placing its graduates (particularly CDWSP-funded and similar program graduates where applicable) in permanent employment in community building; and (B) The amount of faculty and staff time and institutional resources de- voted to assisting students (particu- larly students in CDWSP-funded and similar programs where applicable) in finding permanent employment in community building. (vi) Effectiveness of program adminis- tration. The degree to which an appli- cant will be able effectively to coordi- nate and administer the program. HUD will allocate the maximum points available under this criterion equally among the following considerations set forth in paragraphs (i)(2)(vi) (A), (B), and (C) of this section, except that the maximum points available under this criterion will be allocated equally be- tween the considerations set forth in paragraphs (i)(2)(vi) (A) and (B) of this section only where the applicant has not previously administered a CDWSP- funded program. (A) The strength and clarity of the applicant’s plan for placing CDWSP students on rotating work placement assignments and monitoring CDWSP students’ progress both academically and in their work placement assign- ments; (B) The degree to which the indi- vidual who will coordinate and admin- ister the program has clear responsi- bility, ample available time, and suffi- cient authority to do so; and (C) The effectiveness of the appli- cant’s prior coordination and adminis- tration of a CDWSP-funded program, where applicable (including the timeli- ness and completeness of the appli- cant’s compliance with CDWSP report- ing requirements). (vii) Commitment to meeting economi- cally disadvantaged and minority stu- dents’ needs. The applicant’s commit- ment to meeting the needs of economi- cally disadvantaged and minority stu- dents as demonstrated by policies and plans regarding, and past effort and success in, recruiting, enrolling and fi- nancially assisting economically dis- advantaged and minority students. If the applicant is an APO or State, then HUD will consider the demonstrated commitment of each institution of higher education on whose behalf the APO or State is applying; HUD will then also consider the demonstrated commitment of the APO or State to re- cruit and hire economically disadvan- taged and minority students. (3) Final selection. Eligible applica- tions will be considered for selection in their rank order. HUD may make awards out of rank order to achieve ge- ographic diversity, and may provide as- sistance to support a number of stu- dents that is less than the number re- quested under applications in order to provide assistance to as many highly ranked applications as possible. (j) Agreements—(1) Grant agreement. The responsibilities of the recipient under CDWSP will be incorporated in a grant agreement executed by HUD and the recipient. (2) Student agreement. The recipient and each participating student must execute a written agreement incor- porating their mutual responsibilities under CDWSP. The agreement must be executed before the student can be en- rolled in the program. A student’s par- ticipation in CDWSP shall be termi- nated for failure to meet the respon- sibilities and standards in the agree- ment. (3) Work placement assignment agree- ment. The institution of higher edu- cation, the APO or state (if an APO or VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00097 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 88 24 CFR Ch. V (4–1–13 Edition) §570.416 State is the grant recipient), the par- ticipating student, and the work place- ment agency must execute a written agreement covering each work place- ment assignment. The agreement must address the responsibilities of each of the parties, the educational objectives, the nature of supervision, the stand- ards of evaluation, and the student’s time commitments under the work placement assignment. (4) APO (or state) and institution of higher education. Where the recipient is an APO (or a State), the recipient and each participating institution of higher education must execute a written agreement incorporating their mutual responsibilities under CDWSP. (k) Grant administration—(1) Initial ob- ligation of funds. When HUD selects an application for funding, and notifies the recipient, HUD will obligate funds to cover the amount of the approved grant. The initial obligation of funds will provide for student grants for two years. (2) Disbursement. Recipients will re- ceive grant payments by direct deposit on a reimbursement basis. If that is not possible, grant payments will be made by U.S. Treasury checks. (3) Deobligation and recipient repay- ment. (i) HUD may deobligate amounts for grants if proposed activities are not begun or completed within a reason- able time after selection. (ii) If a student’s participation in CDWSP is terminated before the com- pletion of the two-year term of the stu- dent’s program, the recipient may sub- stitute another student to complete the two-year term of a student whose participation has terminated. The sub- stituted student must have a sufficient number of academic credits to com- plete the degree program within the re- maining portion of the terminated stu- dent’s two-year term. With respect to any CDWSP grant, there is no require- ment, regardless of the date of grant award, for students who are terminated from the CDWSP to repay tuition and additional assistance or for the grant recipient to repay such funds to HUD. Funds must still be otherwise expended consistent with CDWSP regulations and the grant agreement, or repayment may be required under paragraph (k)(3)(iii) of this section. (iii) Consistent with OMB Circulars No. A–101 and A–110, HUD, in the grant agreement, will set forth in detail other circumstances under which funds may be deobligated, recipients may be liable for repayment, or other sanc- tions may be imposed. (l) Other Federal requirements—(1) Handicap provision. Recipients must provide a statement certifying that no otherwise qualified handicapped person shall, solely by reason of handicap, be excluded from participation in, be de- nied the benefits of, or otherwise be subjected to discrimination under the CDWSP. (2) Nondiscrimination. The recipient must adhere to the following non- discrimination provisions: The require- ments of title VIII of the Civil Rights Act of 1968, 42 U.S.C. 3600–20 (Fair Housing Act) and implementing regula- tions issued at subchapter A of title 24 of the Code of Federal Regulations; title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d–4) (Nondiscrimination in Federally Assisted Programs) and implementing regulations issued at 24 CFR part 1; section 504 of the Rehabili- tation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8; Executive Order 11063 and im- plementing regulations at 24 CFR part 107; and the Age Discrimination Act of 1975 and implementing regulations at 24 CFR part 146. [54 FR 27131, June 27, 1989, as amended at 61 FR 36458, July 10, 1996; 63 FR 31869, June 10, 1998] §570.416 Hispanic-serving institutions work study program. (a) Applicability and objectives. HUD makes grants under the Hispanic-serv- ing Institutions Work Study Program (HSI-WSP) to public and private non- profit Hispanic-serving Institutions (HSI’s) of higher education for the pur- pose of providing assistance to eco- nomically disadvantaged and minority students who participate in a work study program while enrolled in full- time community college programs in community building, and to provide entry to pre-professional careers in these fields. (b) Definitions. The following defini- tions apply to HSI-WSP: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00098 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 89 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.416 Applicant means a public or private non-profit Hispanic-serving institution of higher education that offers only two-year degree programs, including at least one community building aca- demic degree program, and that applies for funding under HSI-WSP. Community building means commu- nity and economic development, com- munity planning, community manage- ment, public policy, urban economics, urban management, urban planning, land use planning, housing, and related fields. Related fields include, but are not limited to, administration of jus- tice, child development, and human services. Community building academic program or academic program means an under- graduate associate degree program whose purpose and focus is to educate students in community building. The terms ‘‘community building academic program’’ or ‘‘academic program’’ refer to the types of academic programs en- compassed in the statutory phrase ‘‘community or economic development, community planning or community management.’’ For purposes of HSI- WSP, such programs include, but are not limited to, associate degree pro- grams in community and economic de- velopment, community planning, com- munity management, public adminis- tration, public policy, urban econom- ics, urban management, urban plan- ning, land use planning, housing, and related fields of study. Related fields of study that promote community build- ing, such as administration of justice, child development, and human services are eligible, while fields such as nat- ural sciences, computer sciences, mathematics, accounting, electronics, engineering, and the humanities (such as English or history) would not be eli- gible. A transfer program (i.e., one that leads to transfer to a four-year institu- tion of higher education for the stu- dent’s junior year) in a community building academic discipline is eligible only if the student is required to de- clare his/her major in this discipline while at the community college. Community building field means any of the fields of study eligible under a community building academic pro- gram. Economically disadvantaged and minor- ity students means students who satisfy all the applicable guidelines estab- lished at the participating institution of higher education to measure finan- cial need for academic scholarship or loan assistance, including, but not lim- ited to, students with disabilities and students who are Black, American In- dian/Alaska Native, Hispanic, Asian/ Pacific Islanders, where such students satisfy the financial needs guidelines defined above. Hispanic-serving institution is an insti- tution of higher education that cer- tifies to the satisfaction of the Sec- retary that it meets the criteria set out at 20 U.S.C. 1059c(b)(1), including the following: An institution that has an enrollment of undergraduate full- time students that is at least 25 per- cent Hispanic; in which not less than 50 percent of the Hispanic students are low-income individuals (i.e., their fam- ilies’ taxable income for the preceding year did not exceed 150 percent of the poverty level) who are first generation college students; and in which another 25 percent are either low-income indi- viduals or first generation college stu- dents. HSI-WSP or HSI-WSP program means the Hispanic-serving Institutions Work Study program. Institution of higher education means a public or private educational institu- tion that offers two-year associate de- grees in a community building aca- demic program and that is accredited by an accrediting agency or association recognized by the Secretary of Edu- cation. Institutions offering BOTH four-year and two-year degrees are not eligible for HSI-WSP. Recipient means an approved appli- cant that executes a grant agreement with HUD. Student means a person attending the institution of higher education on a full-time basis, as defined by that insti- tution and pursuing an eligible commu- nity building degree. Students must have attained no more than half of the credits required for their degree at the time they first receive assistance under HSI-WSP. Student with disabilities means a stu- dent who meets the definition of a VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00099 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 90 24 CFR Ch. V (4–1–13 Edition) §570.416 ‘‘person with disabilities’’ in the Amer- icans with Disabilities Act of 1990. (c) Assistance provided—(1) Types of assistance available. HUD provides fund- ing in the form of grants to recipients who make assistance available to eligi- ble students. Grants are provided to cover the costs of student assistance and for an administrative allowance. (2) Maximum amount of assistance. The maximum amount that can be provided to a student is $13,200 a year, including $1,000 for an administrative allowance, subject to the 20% limitation described at 570.416(c)(4) below. HUD will not set maximums on how much should be spent to each eligible expenditure, other than for administrative costs. The institution must be able to docu- ment that the amounts paid are cus- tomary for that institution and that it has actually paid that amount to the students. If a student is receiving a Pell grant, he/she may not receive funding for the same educational sup- port through HSI-WSP. However, HSI- WSP can substitute for all or part of the Pell grant. (3) Student assistance. Grants are pro- vided in the form of student stipends, tuition support, and additional sup- port. (i) Student stipend. The amount of the student stipend should be based on the hourly rate for initial entry positions in the community building field and the number of hours worked by the stu- dent at the work placement assign- ment. The stipend should be suffi- ciently high to allow the student to earn the full stipend, as determined by the recipient, without working over 20 hours per week during the school year and 40 hours per week during the sum- mer. (ii) Tuition support. The amount of tuition support may not exceed the tui- tion and required fees charged at the participating institution of higher edu- cation. (iii) Additional support. The recipient may provide additional support for books, tutoring, and travel related to the academic program or work place- ment assignment. Costs associated with reasonable accommodations for students with disabilities including, but not limited to, interpreters for the deaf/hard of hearing, special equip- ment, and braille materials are eligible under this category. (4) Administrative allowance. HUD pro- vides an allowance to recipients to cover the administrative costs of the program. The administrative allowance is $1,000 per year for each student par- ticipating in the program; however, no more than 20 percent of the grant may be used for planning and program ad- ministrative costs. (5) Number of students assisted. The minimum number of students that may be assisted is three students per par- ticipating institution of higher edu- cation. The maximum number of stu- dents that may be assisted is ten stu- dents per participating institution of higher education; however, a lower maximum or higher minimum may be established for a particular funding round by the NOFA announcing the availability of the funds. (d) Recipient eligibility and responsibil- ities—(1) Recipient eligibility. Public or private Hispanic-serving institutions of higher education offering only under- graduate two-year degrees, including degrees in at least one community building academic program, are eligi- ble for assistance under HSI-WSP. HSIs that offer BOTH two-year and four- year degrees are not eligible for HSI- WSP assistance. (2) Recipient responsibilities. The re- cipient is responsible for administering the program, for compliance with all program requirements, and for coordi- nation of program activities carried out by the work placement agencies. The recipient must: (i) Recruit students for participation in HSI-WSP. The recipient shall estab- lish recruitment procedures that iden- tify eligible economically disadvan- taged and minority students pursuing careers in community building, and make them aware of the availability of assistance opportunities. While the program is restricted to HSIs, the re- cipient may neither restrict the pro- gram to any particular minority group or groups, nor provide any preferential treatment in the selection process based on race or ethnicity. Only eco- nomically disadvantaged students, as defined herein, may be assisted. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00100 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 91 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.416 (ii) Select students for participation in HSI-WSP. In selecting among the el- igible students, the recipient must con- sider the extent to which each student has demonstrated financial need under the applicable guidelines established at the institution of higher education; an interest in, and commitment to, a ca- reer in community building; and the ability to satisfactorily complete the academic and work placement respon- sibilities under HSI-WSP. Students must be selected before the beginning of the semester for which funding is being provided. If a student’s participa- tion terminates, the student may not be replaced; the grant will be reduced by the amount of unused funds allotted for that student. (iii) Provide the educational compo- nent for participating students. (iv) Recruit and select work place- ment agencies, and negotiate and exe- cute an agreement covering each work placement assignment. (v) Refer participating students to work placement agencies and assist students in the selection of work place- ment assignments. (vi) Assign sufficient staff to admin- ister and supervise the program on a day-to-day basis. (vii) Encourage participating stu- dents to either: obtain post-graduation employment with a unit of State or local government, an areawide plan- ning organization (APO), Indian tribe or nonprofit organization engaged in community building; or transfer to a four-year institution of higher edu- cation to obtain a bachelor’s degree in a community building academic dis- cipline. (viii) Maintain records by racial and ethnic categories for each economi- cally disadvantaged and minority stu- dent participating in HSI-WSP. (ix) Keep records and make such re- ports as HUD may require. (x) Comply with all other applicable Federal requirements. (e) Work placement agencies eligibility and responsibilities—(1) Eligibility. To be eligible to participate in HSI-WSP, the work placement agency must be an agency of a State or local government, an APO, an Indian tribe, or a private nonprofit organization involved in community building activities. A work placement site that is part of the insti- tution of higher education (e.g., a child care center) can only be an eligible site if the services provided by that site are offered to people in the broader com- munity outside the institution. (2) Responsibilities. Work placement agencies must: (i) Provide practical experience and training in the community building field to participating students through work placement assignments. (ii) Consult with the institution of higher education to ensure that the student’s work placement assignment provides the requisite experience and training to meet the required number of work hours specified in the student work placement agreement. (iii) Provide a sufficient number and variety of work assignments to provide participating students with a wide choice of work experience. (iv) Require each student to devote 12–20 hours per week during the regular school year, and 35–40 hours a week during the summer, to the work place- ment assignment. Work placement agencies may provide flexibility in the work period, if such a schedule is con- sistent with the requirements of the student’s academic program. However, a participating student may receive a stipend payment only during the period when the student is placed with the work placement agency. (v) Comply with all other applicable Federal requirements. (vi) Maintain such records as HUD may require. (f) Student eligibility and responsibil- ities. Students apply directly to recipi- ents receiving grants under HSI-WSP. (1) Eligibility. To be eligible for HSI- WSP, the student: (i) Must satisfy all applicable guide- lines established at the participating institution of higher education to measure financial need for academic scholarship or loan assistance. (ii) Must be a full-time student en- rolled in a community building asso- ciate degree program at the partici- pating institution of higher education. The student must have attained no more than 50 percent of the credits re- quired for his/her degree at the time the student first receives assistance under this program. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00101 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 92 24 CFR Ch. V (4–1–13 Edition) §570.416 (iii) Must demonstrate an ability to maintain a satisfactory level of per- formance in community building aca- demic program (i.e., maintain a B aver- age, as defined by the institution) and in work placement assignments, and comply with the professional standards set by the recipient and the work placement agencies. (iv) May not have previously partici- pated in HSI-WSP. (2) Student responsibilities. Partici- pating students must: (i) Enroll or be enrolled in a two-year community building associate degree program. A student’s academic and work placement responsibilities in- clude: Full-time enrollment in an ap- proved academic program; mainte- nance of a satisfactory level of per- formance in the community building academic program and in work place- ment assignments; and compliance with the professional conduct stand- ards set by the recipient and by the work placement agency. A satisfactory level of academic performance consists of maintaining a B average, as defined by the institution. A student’s partici- pation in HSI-WSP shall be terminated for failure to meet these responsibil- ities and standards. If the student’s participation is terminated, the stu- dent is ineligible for further HSI-WSP assistance. (ii) Devote 12–20 hours per week dur- ing the regular school year, and 35–40 hours a week during the summer, to the work placement assignment. Work placement agencies may provide flexi- bility in the work period, if such a schedule is consistent with the require- ments of the student’s academic pro- gram. However, a participating student may receive a stipend payment only during the period when the student is placed with the work placement agen- cy. (iii) Agree to make a good-faith ef- fort to either: obtain employment in community building with a unit of State or local government, an APO, an Indian tribe, or a non-profit organiza- tion; or to transfer to a four-year insti- tution of higher education to obtain a bachelor’s degree in a community building academic discipline. However, if the student does not obtain such em- ployment or transfer to a four-year in- stitution, the student is not required to repay the assistance received. (g) Notice of funding availability. HUD will solicit grant applications from eli- gible institutions of higher education by publishing a notice of funding avail- ability in the FEDERAL REGISTER. The notice will: (1) Explain how application kits pro- viding specific application require- ments and guidance may be obtained; (2) Specify the place for filing com- pleted applications, and the date by which applications must be physically received at that location; (3) State the amount of funding available under the notice, which may include funds recaptured from pre- viously awarded grants; (4) Provide other appropriate pro- gram information and guidance. (h) Agreements—(1) Grant agreement. The responsibilities of the recipient under HSI-WSP will be incorporated in a grant agreement executed by HUD and the recipient. (2) Student agreement. The recipient and each participating student must execute a written agreement incor- porating their mutual responsibilities under HSI-WSP. The agreement must be executed before the student can be enrolled in the program. The Recipient shall terminate a student’s participa- tion in HSI-WSP for failure to meet the responsibilities and standards in the agreement. (3) Work placement assignment agree- ment. The recipient, the student, and the work placement agency must exe- cute a written agreement covering each work placement assignment. The agreement must address the respon- sibilities of each of the parties, the educational objectives, the nature of the supervision, the standards of eval- uation, and the student’s time commit- ments under the work placement as- signment. (i) Grant administration—(1) Initial ob- ligation of funds. When HUD selects an application for funding, HUD will obli- gate funds to cover the amount of the approved grant. The term of the award will be for two calendar years, unless subsequently altered by HUD at its dis- cretion for good cause. (2) Disbursement. Recipients will re- ceive grant payments by direct deposit VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00102 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 93 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.420 on a reimbursement basis. If that is not possible, grant payments will be made by U.S. Treasury checks. (3) Deobligation. HUD may deobligate amounts for grants if proposed activi- ties are not begun or completed within a reasonable period of time after selec- tion. (j) Other Federal requirements—(1) Ap- plicability of part 570. HSI-WSP shall be subject to the policies and procedures set forth in subparts A, K, and O of 24 CFR part 570, as applicable, except as modified or limited under the provi- sions of this Notice. The provisions of subparts C and J of part 570 shall not apply to HSI-WSP. (2) Uniform Administrative require- ments. Recipients under HSI-WSP shall comply with the requirements and standards of OMB Circular No. A–22, ‘‘Cost Principles for Educational Insti- tutions.’’ Recipients that are private institutions of higher education shall comply with OMB Circular A–133, ‘‘Non-Federal Audit Requirements for Institutions of Higher Education and Other Nonprofit Institutions,’’ which is implemented at 24 CFR part 45. Recipi- ents that are public institutions of higher education shall comply with OMB Circular A–128, ‘‘Non-Federal Audit Requirements for State and Local Governments,’’ which is imple- mented at 24 CFR part 44. Audits shall be conducted annually. In addition, all recipients under HSI-WSP shall comply with the provisions of OMB Circular A– 110, ‘‘Uniform Administrative Require- ments for Grants and Agreements With Institutions of Higher Education, Hos- pitals and Other Non-Profit Organiza- tions,’’ which is implemented at 24 CFR part 84. OMB Circular A–110 shall apply to recipients in its entirety. [62 FR 17493, Apr. 9, 1997, as amended at 63 FR 9683, Feb. 25, 1998] Subpart F—Small Cities, Non-Enti- tlement CDBG Grants in Ha- waii and Insular Areas Pro- grams SOURCE: 62 FR 62914, Nov. 25, 1997, unless otherwise noted. §570.420 General. (a) Administration of Non-entitlement CDBG funds in New York by HUD or In- sular Areas—(1) Small cities. The Act permits each state to elect to admin- ister all aspects of the CDBG program annual fund allocation for the non-en- titlement areas within its jurisdiction. All states except Hawaii have elected to administer the CDBG program for non-entitlement areas within their ju- risdiction. This section is applicable only to active HUD-administered small cities grants in New York. The require- ments for the non-entitlement CDBG grants in Hawaii are set forth in §570.429 of this subpart. States that elected to administer the program after the close of Fiscal Year 1984 can- not return administration of the pro- gram to HUD. A decision by a state to discontinue administration of the pro- gram would result in the loss of CDBG funds for non-entitlement areas in that state and the reallocation of those funds to all states in the succeeding fiscal year. (2) Insular areas. Title V of Public Law 108–186 amended the Act to move the insular areas funding authorization from sections 107(a) and (b) to section 106(a). This revision identified a spe- cific portion of the CDBG allocation for insular areas that is separate from the distribution for special purpose grants, as well as from the Entitlement and State formula distribution. The in- sular areas of Guam, the Northern Mariana Islands, the Virgin Islands, and American Samoa are permitted to administer all aspects of their Commu- nity Development Block Grant (CDBG) program under section 106 of the Act in accordance with their final statement as further described at §570.440. (b) Scope and applicability. (1) This subpart describes the policies and pro- cedures of the Small Cities program that apply to non-entitlement areas in states where HUD administers the CDBG program. HUD currently admin- isters the Small Cities program in only two states—New York (for grants prior to FY 2000) and Hawaii (for non-entitle- ment CDBG grants in Hawaii). The Small Cities portion of this subpart ad- dresses the requirements for New York Small Cities grants in §§570.421, 570.426, VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00103 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 94 24 CFR Ch. V (4–1–13 Edition) §570.420 570.427, and 570.431. Section 570.429 iden- tifies special procedures applicable to Hawaii. (2) This subpart also describes the policies and procedures governing com- munity development block grants to insular areas under section 106 of the Act. Sections 570.440 and 570.441 iden- tify procedures applicable to the Insu- lar Areas program under section 106 of the Act. Fund reservations for insular areas under section 107 of the Act shall remain governed by the policies and procedures described in section 107(a)(1)(A) of the Act and §§570.400 and 570.405 of this part. (3) The policies and procedures set forth in the following identified sub- parts of this part apply to the HUD-ad- ministered Small Cities and Insular Areas programs, except as modified or limited under the provisions thereof or this subpart: (i) Subpart A—General Provisions; (ii) Subpart C—Eligible Activities; (iii) Subpart J—Grant Administra- tion; (iv) Subpart K—Other Program Re- quirements; (v) Subpart M—Loan Guarantees; and (vi) Subpart O—Performance Re- views. (c) Abbreviated consolidated plan. Ap- plications for the HUD-administered Small Cities Program and the Insular Areas program under section 106 of the Act that contain housing activities must include a certification that the proposed housing activities are con- sistent with the applicant’s consoli- dated plan as described at 24 CFR part 91. (d) National and primary objectives. (1) Each activity funded through the Small Cities program and the Insular Areas program under section 106 of the Act must meet one of the following na- tional objectives as defined under the criteria in §570.208: (i) Benefit low- and moderate-income families; (ii) Aid in the prevention or elimi- nation of slums or blight; or (iii) Be an activity that the grantee certifies is designed to meet other com- munity development needs having a particular urgency because existing conditions pose a serious and imme- diate threat to the health or welfare of the community and other financial re- sources are not available to meet such needs. (2) In addition to the objectives de- scribed in paragraph (e)(1) of this sec- tion, with respect to grants made through the Small Cities program, not less than 70 percent of the total of grant funds from each grant and Sec- tion 108 loan guarantee funds received under subpart M of this part within a fiscal year must be expended for activi- ties which benefit low- and moderate- income persons under the criteria of §570.208(a) or of §570.208(d)(5) or (6). In the case of multiyear plans in New York State approved in response to NOFAs published prior to calendar year 1997, not less than 70 percent of the total funding for grants approved pursuant to a multiyear plan for a time period of up to three years must be ex- pended for activities which benefit low- and moderate-income persons. Thus, 70 percent of the grant for year 1 of a multiyear plan approved in response to NOFAs published prior to calendar year 1997 must meet the 70 percent re- quirement, 70 percent of the combined grants from years 1 and 2 must meet the requirement, and 70 percent of the combined grants from years 1, 2, and 3 must meet the requirement. In deter- mining the percentage of funds ex- pended for such activity, the provisions of §570.200(a)(3)(i), (iii), (iv), and (v) shall apply. (3) In addition to the objectives de- scribed in paragraph (e)(1) of this sec- tion, grants made through the Insular Areas program shall also comply with the primary objective of 70 percent benefit to low- and moderate-income persons. Insular area recipients must meet this requirement for each sepa- rate grant under section 107 of the Act. For grants made under section 106 of the Act, insular area recipients must ensure that over a period of time speci- fied in their certifications not to ex- ceed three years, not less than 70 per- cent of the aggregate of CDBG fund ex- penditures shall be for low- and mod- erate-income activities meeting the criteria under §570.208(a) or under §570.208(d)(5) or (6). See also §570.200(a)(3) for further discussion of the primary objective. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00104 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 95 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.421 (e) Allocation of funds—The allocation of appropriated funds for insular areas under section 106 of the Act shall be governed by the policies and proce- dures described in section 106(a)(2) of the Act and §§570.440, 570.441, and 570.442 of this subpart. The annual ap- propriations described in this section shall be distributed to insular areas on the basis of the ratio of the population of each insular area to the population of all insular areas. [69 FR 32779, June 10, 2004, as amended at 72 FR 46370, Aug. 17, 2007] §570.421 New York Small Cities Pro- gram design. (a) Selection system—(1) Competitive applications. Each competitive applica- tion will be rated and scored against at least the following factors: (i) Need-absolute number of persons in poverty as further explained in the NOFA; (ii) Need-percent of persons in pov- erty as further explained in the NOFA; (iii) Program Impact; and (iv) Fair Housing and Equal Oppor- tunity, which may include the appli- cant’s Section 3 plan and implementa- tion efforts with respect to actions to affirmatively further fair housing. The NOFA described in paragraph (b) of this section will contain a more de- tailed description of these factors, and the relative weight that each factor will be given. (2) In addition HUD reserves the right to establish minimal thresholds for selection factors and otherwise se- lect grants in accordance with §570.425 and the applicable NOFA. (3) Imminent threats to public health and safety. The criteria for these grants are described in §570.424. (4) Repayment of Section 108 loans. The criteria for these grants are described in §570.432. (5) Economic development grants. HUD intends to use the Section 108 loan guarantee program to the maximum extent feasible to fund economic devel- opment projects in the nonentitlement areas of New York. In the event that there are not enough Section 108 loan guarantee funds available to fund via- ble economic development projects, if a project needs a grant in addition to a loan guarantee to make it viable, or if the project does not meet the require- ments of the Section 108 program but is eligible for a grant under this subpart, HUD may fund Economic Development applications as they are determined to be fundable in a specific amount by HUD up to the sum set aside for eco- nomic development projects in a notice of funding availability, notwith- standing paragraph (g) of this section. HUD also has the option in a NOFA of funding economic development activi- ties on a competitive basis, as a com- petitive application as described in paragraph (a)(1) of this section. In order for an applicant to receive Small Cities grant funds on a noncompetitive basis, the field office must determine that the economic development project will have a substantial impact on the needs identified by the applicant. (b) Notice of funding availability. HUD will issue one or more Notice(s) of Funding Availability (NOFA) each fis- cal year which will indicate the amount of funds available, the annual grant limits per grantee, type of grants available, the application require- ments, and the rating factors that will be used for those grants which are com- petitive. A NOFA may set forth, sub- ject to the requirements of this sub- part, additional selection criteria for all grants. (c) Eligible applicants. (1) Eligible ap- plicants in New York are units of gen- eral local government, excluding: Met- ropolitan cities, urban counties, units of general local government which are participating in urban counties or met- ropolitan cities, even if only part of the participating unit of government is lo- cated in the urban county or metro- politan city. Indian tribes are also in- eligible for assistance under this sub- part. An application may be submitted individually or jointly by eligible ap- plicants. (2) Counties, cities, towns, and vil- lages may apply and receive funding for separate projects to be done in the same jurisdiction. Only one grant will be made under each funding round for the same type of project to be located within the jurisdiction of a unit of gen- eral local government (e.g., both the county and village cannot receive fund- ing for a sewer system to be located in the same village, but the county can VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00105 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 96 24 CFR Ch. V (4–1–13 Edition) §§570.422–425 receive funding for a sewer system that is located in the same village as a reha- bilitation project for which the village receives funding). The NOFA will con- tain additional information on appli- cant eligibility. (3) Counties may apply on behalf of units of general local government lo- cated within their jurisdiction when the unit of general local government has authorized the county to apply. At the time that the county submits its application for funding, it must submit a resolution by the governing body of the unit of local government that au- thorizes the county to submit an appli- cation on behalf of the unit of general local government. The county will be considered the grantee and will be re- sponsible for executing all grant docu- ments. The county is responsible for ensuring compliance with all laws, reg- ulations, and Executive Orders applica- ble to the CDBG Program. HUD will deal exclusively with the county with respect to issues of program adminis- tration and performance, including re- medial actions. The unit of general local government will be considered the grantee for the purpose of deter- mining grant limits. The unit of gen- eral local government’s statistics will be used for purposes of the selection factors referred to in §570.421(a). (d) Public service activities cap. Public service activities may be funded up to a maximum of fifteen (15) percent of a State’s nonentitlement allocation for any fiscal year. HUD may award a grant to a unit of general local govern- ment for public service activities with up to 100 percent of the funds intended for public service activities. HUD will apply the 15 percent statewide cap to public service activities by funding public service activities in the highest rated applications in each NOFA until the cap is reached. (e) Activities outside an applicant’s boundaries. An applicant may conduct eligible CDBG activities outside its boundaries. These activities must be demonstrated to be appropriate to meeting the applicant’s needs and ob- jectives, and must be consistent with State and local law. This provision in- cludes using funds provided under this subpart in a metropolitan city or an urban county. (f) Multiyear plans. HUD will not make any new multiyear commitments for NOFAs published in calendar year 1997 or later. HUD will continue to honor the terms of the multiyear plans that were approved under the provi- sions of NOFAs published prior to cal- endar year 1997. (g) Maximum grant amount. The max- imum grant amount that will be awarded to a single unit of general local government in response to the an- nual Small Cities NOFA published in calendar year 1997 or later is $400,000, except that counties may apply for up to $600,000 in HUD-administered Small Cities funds. HUD may specify lower grant limits in the NOFA, which may include different limits for different types of grants available or different types of applicants. This paragraph (g) does not apply to multiyear plans that were approved under the provisions of NOFAs published prior to calendar year 1997, nor does it apply to grants awarded in connection with paragraphs (a)(3) through (a)(5) of this section. The maximum limits in this paragraph (g) apply to grants for economic develop- ment projects awarded under NOFAs in which there is no set-aside of funds for such projects. §§570.422–425 [Reserved] §570.426 Program income. (a) The provisions of §570.504(b) apply to all program income generated by a specific grant and received prior to grant closeout. (b) If the unit of general local govern- ment has another ongoing CDBG grant at the time of closeout, the program income will be considered to be pro- gram income of the ongoing grant. The grantee can choose which grant to credit the program income to if it has multiple open CDBG grants. (c) If the unit of general local govern- ment has no open ongoing CDBG grant at the time of closeout, program in- come of the unit of general local gov- ernment or its subrecipients which amounts to less than $25,000 per year will not be considered to be program income unless needed to repay a Sec- tion 108 guaranteed loan. When more than $25,000 of program income is gen- erated from one or more closed out VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00106 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 97 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.431 grants in a year after closeout, the en- tire amount of the program income is subject to the requirements of this part. This will be a subject of the close- out agreement described in §570.509(c). §570.427 Program amendments. (a) HUD approval of certain program amendments. Grantees shall request prior HUD approval for all program amendments involving new activities or alteration of existing activities that will significantly change the scope, lo- cation, or objectives of the approved activities or beneficiaries. Approval is subject to the amended activities meeting the requirements of this part and being able to be completed prompt- ly. (b) Documentation of program amend- ments. Any program amendments that do not require HUD approval must be fully documented in the grantee’s records. (c) Citizen participation requirements. Whenever an amendment requires HUD approval, the requirements for citizen participation in §570.431 must be met. [62 FR 62914, Nov. 25, 1997, as amended at 72 FR 46370, Aug. 17, 2007] §570.428 [Reserved] §570.429 Hawaii general and grant re- quirements. (a) General. This section applies to non-entitlement CDBG grants in Ha- waii. The non-entitlement counties in the State of Hawaii will be treated as entitlement grantees except for the calculation of allocations, and the source of their funding, which will be from section 106(d) of the Act. (b) Scope and applicability. Except as modified or limited under the provi- sions thereof or this subpart, the poli- cies and procedures outlined in sub- parts A, C, D, J, K, and O of this part apply to non-entitlement CDBG grants in Hawaii. (c) Grant amounts. (1) For each eligi- ble unit of general local government, a formula grant amount will be deter- mined which bears the same ratio to the total amount available for the non- entitlement area of the State as the weighted average of the ratios between: (i) The population of that eligible unit of general local government and the population of all eligible units of general local government in the non- entitlement areas of the State; (ii) The extent of poverty in that eli- gible unit of general local government and the extent of poverty in all the eli- gible units of general local government in the nonentitlement areas of the State; and (iii) The extent of housing over- crowding in that eligible unit of gen- eral local government and the extent of housing overcrowding in all the eligi- ble units of general local government in the nonentitlement areas of the State. (2) In determining the average of the ratios under this paragraph (c), the ratio involving the extent of poverty shall be counted twice and each of the other ratios shall be counted once. (0.25 + 0.50 + 0.25 = 1.00). (d) Reallocation. (1) Any amounts that become available as a result of any re- ductions under subpart O of this part shall be reallocated in the same or fu- ture fiscal year to any remaining eligi- ble applicants on a pro rata basis. (2) Any formula grant amounts re- served for an applicant that chooses not to submit an application shall be reallocated to any remaining eligible applicants on a pro rata basis. (3) No amounts shall be reallocated under paragraph (d) of this section in any fiscal year to any applicant whose grant amount was reduced under sub- part O of this part. (Approved by the Office of Management and Budget under control number 2506–0060) [62 FR 62914, Nov. 25, 1997, as amended at 72 FR 46371, Aug. 17, 2007] §570.431 Citizen participation. (a) General. An applicant that is lo- cated in a nonentitlement area of a State that has not elected to distribute funds shall comply with the citizen participation requirements described in this section, including requirements for the preparation of the proposed ap- plication and the final application. The requirements for citizen participation do not restrict the responsibility or au- thority of the applicant for the devel- opment and execution of its commu- nity development program. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00107 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 98 24 CFR Ch. V (4–1–13 Edition) §570.431 (b) Citizen participation plan. The ap- plicant must develop and follow a de- tailed citizen participation plan and must make the plan public. The plan must be completed and available before the application for assistance is sub- mitted to HUD, and the applicant must certify that it is following the plan. The plan must set forth the applicant’s policies and procedures for: (1) Giving citizens timely notice of local meetings and reasonable and timely access to local meetings, infor- mation, and records relating to the grantee’s proposed and actual use of CDBG funds including, but not limited to: (i) The amount of CDBG funds ex- pected to be made available for the coming year, including the grant and anticipated program income; (ii) The range of activities that may be undertaken with those funds; (iii) The estimated amount of those funds proposed to be used for activities that will benefit low- and moderate-in- come persons; (iv) The proposed CDBG activities likely to result in displacement and the applicant’s plans, consistent with the policies developed under §570.606(b), for minimizing displacement of persons as a result of its proposed activities; and (v) The types and levels of assistance the applicant plans to make available (or to require others to make avail- able) to persons displaced by CDBG- funded activities, even if the applicant expects no displacement to occur; (2) Providing technical assistance to groups representative of persons of low- and moderate-income that request assistance in developing proposals. The level and type of assistance to be pro- vided is at the discretion of the appli- cant. The assistance need not include the provision of funds to the groups; (3) Holding a minimum of two public hearings, for the purpose of obtaining citizens’ views and formulating or re- sponding to proposals and questions. Each public hearing must be conducted at a different stage of the CDBG pro- gram. Together, the hearings must ad- dress community development and housing needs, development of pro- posed activities and review of program performance. There must be reasonable notice of the hearings and the hearings must be held at times and accessible locations convenient to potential or ac- tual beneficiaries, with reasonable ac- commodations including material in accessible formats for persons with dis- abilities. The applicant must specify in its plan how it will meet the require- ment for hearings at times and loca- tions convenient to potential or actual beneficiaries; (4) Meeting the needs of non-English speaking residents in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate; (5) Responding to citizen complaints and grievances, including the proce- dures that citizens must follow when submitting complaints and grievances. The applicant’s policies and procedures must provide for timely written an- swers to written complaints and griev- ances within 15 working days of the re- ceipt of the complaint, where prac- ticable; and (6) Encouraging citizen participation, particularly by low- and moderate-in- come persons who reside in slum or blighted areas, and in other areas in which CDBG funds are proposed to be used. (c) Publication of proposed application. (1) The applicant shall publish a pro- posed application consisting of the pro- posed community development activi- ties and community development ob- jectives in order to afford affected citi- zens an opportunity to: (i) Examine the application’s con- tents to determine the degree to which they may be affected; (ii) Submit comments on the pro- posed application; and (iii) Submit comments on the per- formance of the applicant. (2) The requirement for publishing in paragraph (c)(1) of this section may be met by publishing a summary of the proposed application in one or more newspapers of general circulation, and by making copies of the proposed appli- cation available at libraries, govern- ment offices, and public places. The summary must describe the contents and purpose of the proposed applica- tion, and must include a list of the lo- cations where copies of the entire pro- posed application may be examined. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00108 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 99 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.440 (d) Preparation of a final application. An applicant must prepare a final ap- plication. In the preparation of the final application, the applicant shall consider comments and views received related to the proposed application and may, if appropriate, modify the final application. The final application shall be made available to the public and shall include the community develop- ment objectives and projected use of funds, and the community development activities. (e) New York grantee amendments. To assure citizen participation on program amendments to final applications that require HUD approval under §570.427, the grantee shall: (1) Furnish citizens information con- cerning the amendment; (2) Hold one or more public hearings to obtain the views of citizens on the proposed amendment; (3) Develop and publish the proposed amendment in such a manner as to af- ford affected citizens an opportunity to examine the contents, and to submit comments on the proposed amendment; (4) Consider any comments and views expressed by citizens on the proposed amendment and, if the grantee finds it appropriate, modify the final amend- ment accordingly; and (5) Make the final amendment to the community development program available to the public before its sub- mission to HUD. §570.440 Application requirements for insular area grants funded under section 106. (a) Applicability. The requirements of this section apply to insular grants funded under section 106 of the Act. An insular area jurisdiction may choose to prepare program statements following either: (1) The abbreviated consolidated plan procedures described in this subpart and in 24 CFR 91.235; or (2) The complete consolidated plan procedures applicable to local govern- ments, discussed at 24 CFR 91.200 through 91.230. (b) Proposed statement. An insular area jurisdiction shall prepare and pub- lish a proposed statement and comply with the citizen participation require- ments described in §570.441, if it sub- mits an abbreviated consolidated plan under 24 CFR 91.235. The jurisdiction shall follow the citizen participation requirements of 24 CFR 91.105 and 91.100 (with the exception of §91.100(a)(4)), if it submits a complete consolidated plan. (c) Final statement. The insular area jurisdiction shall submit to HUD a final statement describing its commu- nity development objectives and activi- ties. The statement also must include a priority nonhousing community devel- opment plan in accordance with 24 CFR 91.235. This final statement shall be submitted, together with the required certifications, to the appropriate field office in a form prescribed by HUD. (d) Submission requirement. Each insu- lar area jurisdiction shall submit its final statement to HUD no later than 45 days before the start of its program year. Each jurisdiction may choose the start date for the annual period of its program year that most closely fits its own needs. HUD may grant an exten- sion of the submission deadline for good cause. (e) Certifications. The insular area ju- risdiction’s final statement must be ac- companied by appropriate certifi- cations as further described under 24 CFR 91.225. The jurisdiction should submit all general certifications, as well as all program certifications for each program from which it receives funding, if it submits a complete con- solidated plan. For insular area juris- dictions receiving CDBG funds under an abbreviated consolidated plan, these certifications shall include at a min- imum: (1) The following general certifi- cations described at §91.225(a) of this title: Affirmatively furthering fair housing; anti-displacement and reloca- tion plan; drug-free workplace; anti- lobbying; authority of jurisdiction; consistency with plan; acquisition and relocation; and Section 3. (2) The following CDBG certifications described at §91.225(b) of this title: Cit- izen participation; community develop- ment plan; following a plan; use of funds; excessive force; compliance with anti-discrimination laws; compliance with lead-based paint procedures; and compliance with laws. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00109 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 100 24 CFR Ch. V (4–1–13 Edition) §570.441 (f) HUD action on final statement. Fol- lowing the review of the statement, HUD will promptly notify each juris- diction of the action taken with regard to its statement. HUD will approve a grant if the jurisdiction’s submissions have been made and approved in ac- cordance with 24 CFR part 91, and if the certifications required in such sub- missions are satisfactory to HUD. The certifications will be satisfactory to HUD for this purpose, unless HUD de- termines pursuant to subpart O of this part that the jurisdiction has not com- plied with the requirements of this part, has failed to carry out its consoli- dated plan (or abbreviated consolidated plan) as provided under §570.903, or has determined that there is evidence, not directly involving the jurisdiction’s past performance under this program, that tends to challenge in a substantial manner the jurisdiction’s certification of future performance. If HUD makes any such determination, however, fur- ther assurances may be required to be submitted by the jurisdiction as HUD may deem warranted or necessary to find the jurisdiction’s certification sat- isfactory. (g) Reimbursement for pre-award costs. Insular area jurisdictions may request reimbursement for pre-award costs in accordance with §570.200(h). (h) Float funding. An insular area ju- risdiction may use undisbursed funds in the line of credit and its CDBG pro- gram account that are budgeted in final statements or action plans for one or more activities that do not need the funds immediately, subject to the limi- tations described in §570.301(b). (i) Program amendments. (1) The insu- lar area jurisdiction’s citizen participa- tion plan (see §570.441) must specify the criteria the jurisdiction will use for de- termining what changes in the jurisdic- tion’s planned or actual activities will constitute a substantial amendment to its final statement. It must include changes in the use of CDBG funds from one eligible activity to another among the changes that qualify as a substan- tial amendment. (2) The citizen participation plan must provide citizens with reasonable notice and an opportunity to comment on substantial amendments. The cit- izen participation plan must state how reasonable notice and an opportunity to comment will be given, as well as provide a period of not less than 30 days to receive comments on the sub- stantial amendment before the amend- ment is implemented. (3) The citizen participation plan shall require the jurisdiction to con- sider comments or views of citizens re- ceived in writing, or orally at public hearings, if any, in preparing the sub- stantial amendment of its statement. A summary of comments or views not accepted and the reasons for non-ac- ceptance shall be attached to the sub- stantial amendment. (4) Any program amendment, regard- less of whether it is considered to be substantial, must be fully documented in the jurisdiction’s records. (j) Performance reports. Each insular area jurisdiction must submit annual performance reports in accordance with 24 CFR 91.520. [69 FR 32780, June 10, 2004] §570.441 Citizen participation—insu- lar areas. (a) General. An insular area jurisdic- tion submitting an abbreviated consoli- dated plan under 24 CFR 91.235 shall comply with the citizen participation requirements described in this section. An insular area jurisdiction submitting a complete consolidated plan in accord- ance with 24 CFR 91.200 through 91.230 shall follow the citizen participation requirements of §91.100 and §91.105, ex- cept for §91.100(a)(4). For funding under section 106 of the Act, these require- ments are applicable to all aspects of the Insular Areas program, including the preparation of the proposed state- ment and final statements as described in §570.440. The requirements for cit- izen participation do not restrict the responsibility or authority of the juris- diction for the development and execu- tion of its community development program. (b) Citizen participation plan. The in- sular area jurisdiction must develop and follow a detailed citizen participa- tion plan and must make the plan pub- lic. The plan must be completed and available before the statement for as- sistance is submitted to HUD, and the jurisdiction must certify that it is fol- lowing the plan. The plan must set VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00110 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 101 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.441 forth the jurisdiction’s policies and procedures for: (1) Giving citizens timely notice of local meetings and reasonable and timely access to local meetings, infor- mation, and records relating to the grantee’s proposed and actual use of CDBG funds including, but not limited to: (i) The amount of CDBG funds ex- pected to be made available for the coming year, including the grant and anticipated program income; (ii) The range of activities that may be undertaken with those funds; (iii) The estimated amount of those funds proposed to be used for activities that will benefit low- and moderate-in- come persons; (iv) The proposed CDBG activities likely to result in displacement and the jurisdiction’s plans, consistent with the policies developed under §570.606(b), for minimizing displace- ment of persons as a result of its pro- posed activities; and (v) The types and levels of assistance the jurisdiction plans to make avail- able (or to require others to make available) to persons displaced by CDBG-funded activities, even if the ju- risdiction expects no displacement to occur; (2) Providing technical assistance to groups representative of persons of low- and moderate-income that request assistance in developing proposals. The level and type of assistance to be pro- vided is at the discretion of the juris- diction. The assistance need not in- clude the provision of funds to the groups; (3) Holding a minimum of two public hearings for the purpose of obtaining citizens’ views and formulating or re- sponding to proposals and questions. Each public hearing must be conducted at a different stage of the CDBG pro- gram. Together, the hearings must ad- dress community development and housing needs, development of pro- posed activities, and review of program performance. There must be reasonable notice of the hearings, and the hear- ings must be held at times and acces- sible locations convenient to potential or actual beneficiaries, with reasonable accommodations including material in accessible formats for persons with dis- abilities. The jurisdiction must specify in its plan how it will meet the require- ment for hearings at times and loca- tions convenient to potential or actual beneficiaries; (4) Meeting the needs of non-English speaking residents in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate; (5) Responding to citizen complaints and grievances, including the proce- dures that citizens must follow when submitting complaints and grievances. The jurisdiction’s policies and proce- dures must provide for timely written answers to written complaints and grievances within 15 working days after the receipt of the complaint, where practicable; and (6) Encouraging citizen participation, particularly by low- and moderate-in- come persons who reside in areas in which CDBG funds are proposed to be used. (c) Publication of proposed statement. (1) The insular area jurisdiction shall publish a proposed statement con- sisting of the proposed community de- velopment activities and community development objectives in order to af- ford affected citizens an opportunity to: (i) Examine the statement’s contents to determine the degree to which they may be affected; (ii) Submit comments on the pro- posed statement; and (iii) Submit comments on the per- formance of the jurisdiction. (2) The requirement for publishing in paragraph (c)(1) of this section may be met by publishing a summary of the proposed statement in one or more newspapers of general circulation and by making copies of the proposed state- ment available at libraries, govern- ment offices, and public places. The summary must describe the contents and purpose of the proposed statement and must include a list of the locations where copies of the entire proposed statement may be examined. (d) Preparation of a final statement. An insular area jurisdiction must prepare a final statement. In the preparation of the final statement, the jurisdiction VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00111 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 102 24 CFR Ch. V (4–1–13 Edition) §570.442 shall consider comments and views re- ceived relating to the proposed state- ment and may, if appropriate, modify the final statement. The final state- ment shall be made available to the public and shall include the commu- nity development objectives, projected use of funds, and the community devel- opment activities. (e) Program amendments. To assure citizen participation on program amendments to final statements, the insular area grantee shall: (1) Furnish citizens information con- cerning the amendment; (2) Hold one or more public hearings to obtain the views of citizens on the proposed amendment; (3) Develop and publish the proposed amendment in such a manner as to af- ford affected citizens an opportunity to examine the contents, and to submit comments on the proposed amendment; (4) Consider any comments and views expressed by citizens on the proposed amendment and, if the grantee finds it appropriate, modify the final amend- ment accordingly; and (5) Make the final amendment to the community development program available to the public before its sub- mission to HUD. (f) Performance reports. (1) The citizen participation plan must provide citi- zens with reasonable notice and an op- portunity to comment on performance reports. The citizen participation plan must state how reasonable notice and an opportunity to comment will be given. The citizen participation plan must provide a period of not less than 15 days to receive comments on the performance report before it is to be submitted to HUD. (2) The citizen participation plan shall require the jurisdiction to con- sider comments or views of citizens re- ceived in writing or orally at public hearings in preparing the performance report. A summary of these comments or views shall be attached to the per- formance report. (g) Application for loan guarantees. In- sular area jurisdictions intending to apply for the Section 108 Loan Guar- antee program must ensure that they follow the applicable presubmission and citizen participation requirements of §570.704. [69 FR 32780, June 10, 2004] §570.442 Reallocations-Insular Areas. (a) Any Insular Area funds that be- come available as a result of reduc- tions under subpart O of this part, shall be reallocated in the same or future fiscal year to any remaining eligible Insular Area grantees pro rata accord- ing to population. (b) Any Insular Area grant funds for a fiscal year reserved for an applicant that chooses not to submit a final statement in accordance with §570.440 to receive such funds, shall be reallo- cated in the same or future fiscal year to any remaining eligible Insular Area grantees pro rata according to popu- lation. (c) No amounts shall be reallocated under this section in any fiscal year to any applicant whose grant amount in such fiscal year was reduced under sub- part O of this part or who did not sub- mit a final statement in accordance with §570.440 for that fiscal year. (d) Insular Area grantees receiving additional funds under this section will be evaluated for timeliness under §570.902 based upon the original grant amount plus the additional funds re- ceived. Accordingly, references in §570.902 to an Insular Area’s grant amount for its current program year include such additional funds, and ref- erences to unexpended or undisbursed funds include such additional funds. [72 FR 12536, Mar. 15, 2007] Subpart G—Urban Development Action Grants SOURCE: 47 FR 7983, Feb. 23, 1982, unless otherwise noted. §570.450 Purpose. The purpose of urban development action grants is to assist cities and urban counties that are experiencing severe economic distress to help stimu- late economic development activity needed to aid in economic recovery. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00112 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 103 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.456 This subpart G contains those regula- tions that are essential for the contin- ued operation of this grant program. [61 FR 11476, Mar. 20, 1996] §570.456 Ineligible activities and limi- tations on eligible activities. (a) Large cities and urban counties may not use assistance under this sub- part for planning the project or devel- oping the application. However, they may use entitlement community devel- opment block grant funds for this pur- pose, provided that the UDAG project meets the eligibility test of this part. Any small city which submits a project application which is selected for pre- liminary approval and for which le- gally binding grant agreement and for which a release of funds pursuant to 24 CFR part 58 has been issued may de- vote up to three (3) percent of the ap- proved amount of its action grant to defray its actual costs in planning the project and preparing its application. (b) Assistance under this subpart may not be used for public services as described in §570.201(e). (c)(1) No assistance may be provided under this subpart for speculative projects intended to facilitate the relo- cation of industrial or commercial plants or facilities from one area to an- other. The provisions of this paragraph (c)(1) shall not apply to a relocation of any such plant or facility within a metropolitan area. (i) HUD will presume that a proposed project which includes speculative commercial or industrial space is in- tended to facilitate the relocation of a plant or facility from one area to an- other, if it is demonstrated to HUD’s satisfaction that: (A) The proposed project is reason- ably proximate (i.e., within 50 miles) to an area from which there has been a significant current pattern of move- ment, to areas reasonably proximate, of jobs of the category for which such space is appropriate; and (B) There is a likelihood of continu- ation of the pattern, based on measur- able comparisons between the area from which the movement has been oc- curring and the area of the proposed project in terms of tax rates, energy costs, and similar relevant factors. (ii) The restrictions established in this paragraph (c)(1) shall not apply if the Secretary determines that the relo- cation does not significantly and ad- versely affect the employment or eco- nomic base of the area from which the industrial or commercial plant or facil- ity is to be relocated. However, the Secretary will not be required to make a determination whether there is a sig- nificant and adverse effect. If such a determination is undertaken, the Sec- retary will presume that there is a sig- nificant and adverse effect where the significant pattern of job movement and the likelihood of continuation of such a pattern has been from a dis- tressed community. (iii) The presumptions established in accordance with this paragraph (c)(1) are rebuttable by the applicant. How- ever, the burden of overcoming the pre- sumptions will be on the applicant. (iv) The presumptions established in this paragraph (c)(1) will not apply if the speculative space contained in a commercial or industrial plant or facil- ity included in a project constitutes a lesser percentage of the total space contained in that plant or facility than the threshold amounts specified below: Size of plant or fa- cility Amount of speculative space 0 to 50,000 sq. ft. ... 10 percent. 50,001 to 250,000 sq. ft. 5,000 sq. ft. or 8 percent, whichever is greater. 250,001 to 1,000,000 sq. ft. 20,000 sq. ft. or 5 percent, whichever is greater. 1,000,001 or more sq. ft. 50,000 sq. ft. or 3 percent, whichever is greater. (2) Projects with identified intended oc- cupants. No assistance may be provided or utilized under this subpart for any project with identified intended occu- pants that is likely to facilitate: (i) A relocation of any operation of an industrial or commercial plant or facility or other business establish- ment from any UDAG eligible jurisdic- tion; or (ii) An expansion of any operation of an industrial or commercial plant or facility or other business establish- ment that results in a substantial re- duction of any such operation in any UDAG eligible jurisdiction. The provi- sions of this paragraph (c)(2) shall not apply to a relocation of an operation or to an expansion of an operation within VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00113 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 104 24 CFR Ch. V (4–1–13 Edition) §570.456 a metropolitan area. The provisions of this paragraph (c)(2) shall apply only to projects that do not have speculative space, or to projects that include both identified intended occupant space and speculative space. (iii) Significant and adverse effect. The restrictions established in this para- graph (c)(2) shall not apply if the Sec- retary determines that the relocation or expansion does not significantly and adversely affect the employment or economic base of the UDAG eligible ju- risdiction from which the relocation or expansion occurs. However, the Sec- retary will not be required to make a determination whether there is a sig- nificant and adverse effect. If such a determination is undertaken, among the factors which the Secretary will consider are: (A) Whether it is reasonable to an- ticipate that there will be a significant net loss of jobs in the plant or facility being abandoned; and (B) Whether an equivalent productive use will be made of the plant or facility being abandoned by the relocating or expanding operation, thus creating no deterioration of economic base. (3) Within 90 days following notice of intent to withhold, deny or cancel as- sistance under paragraph (c) (1) or (2) of this section, the applicant may ap- peal in writing to the Secretary the withholding, denial or cancellation of assistance. The applicant will be noti- fied and given an opportunity within a prescribed time for an informal con- sultation regarding the action. (4) Assistance for individuals adversely affected by prohibited relocations. (i) Any amount withdrawn by, recaptured by, or paid to the Secretary because of a violation (or a settlement of an alleged violation) of this section (or any regu- lation issued or contractual provision entered into to carry out this section) by a project with identified intended occupants will be made available by the Secretary as a grant to the UDAG eligible jurisdiction from which the op- eration of an industrial or commercial plant or facility or other business es- tablishment was relocated, or in which the operation was reduced. (ii)(A) Any amount made available under this paragraph shall be used by the grantee to assist individuals who were employed by the operation in- volved before the relocation or reduc- tion and whose employment or terms of employment were adversely affected by the relocation or reduction. The as- sistance shall include job training, job retraining, and job placement. (B) If any amount made available to a grantee under this paragraph (c)(4) is more than is required to provide the assistance described in paragraph (c)(4)(ii)(A) of this section, the grantee shall use the excess amount to carry out community development activities eligible under section 105(a) of the Housing and Community Development Act of 1974. (iii)(A) The provisions of this para- graph (c)(4) shall be applicable to any amount withdrawn by, recaptured by, or paid to the Secretary under this sec- tion, including any amount withdrawn, recaptured, or paid before the effective date of this paragraph. (B) Grants may be made under this paragraph (c)(4) only to the extent of amounts provided in appropriation Acts. (5) For purposes of this section, the following definitions apply: (i) ‘‘Operation’’ means any plant, equipment, facility, substantial num- ber of positions, substantial employ- ment opportunities, production capac- ity, or product line. (ii) ‘‘Metropolitan area’’ means a metropolitan area as defined in §570.3 and which consists of either a free- standing metropolitan area or a pri- mary metropolitan statistical area where both primary and consolidated areas exist. (iii) ‘‘Likely’’ means probably or rea- sonably to be expected, as determined by firm evidence such as resolutions of a corporation to close a plant or facil- ity, notifications of closure to collec- tive bargaining units, correspondence and notifications of corporate officials relative to a closure, and supportive evidence, such as newspaper articles and notices to employees regarding closure of a plant or facility. Consult- ant studies and marketing studies may be submitted as supportive evidence, but by themselves are not firm evi- dence. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00114 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 105 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.466 (iv) ‘‘UDAG eligible jurisdiction’’ means a distressed community, a Pock- et of Poverty, a Pocket of Poverty community, or an identifiable commu- nity described in section 119(p) of the Housing and Community Development Act of 1974. (6) Notwithstanding any other provi- sion of this subpart, nothing in this subpart may be construed to permit an inference or conclusion that the policy of the urban development action grant program is to facilitate the relocation of businesses from one area to another. [47 FR 7983, Feb. 23, 1982, as amended at 53 FR 33028, Aug. 29, 1988; 54 FR 21169, May 16, 1989; 56 FR 56128, Oct. 31, 1991] §570.457 Displacement, relocation, ac- quisition, and replacement of hous- ing. The displacement, relocation, acqui- sition, and replacement of housing re- quirements of §570.606 apply to appli- cants under this subpart G. [55 FR 29309, July 18, 1990] §570.461 Post-preliminary approval re- quirements; lead-based paint. The recipient may receive prelimi- nary approval prior to the accomplish- ment of lead-based paint activities con- ducted pursuant to part 35, subparts A, B, J, K, and R of this title, but no funds will be released until such actions are complete and evidence of compliance is submitted to HUD. [64 FR 50225, Sept. 15, 1999] §570.463 Project amendments and re- visions. (a) Pre-approval revisions to the appli- cation. Applicants must submit to the HUD Area Office and to Central Office all revisions to the application. A revi- sion is considered significant if it al- ters the scope, location, or scale of the project or changes the beneficiaries’ population. The applicant must hold at least one public hearing prior to making a sig- nificant revision to the application. (b) Post preliminary approval amend- ments. Applicants receiving prelimi- nary approval must submit to the HUD Central Office, a request for approval of any significant amendment. A copy of the request must also be submitted to the Area Office. A significant amendment involves new activities or alterations thereof which will change the scope, location, scale, or bene- ficiaries of such activities or which, as a result of a number of smaller changes, add up to an amount that ex- ceeds ten percent of the grant. HUD ap- proval of amendments may be granted to those requests which meet all of the following criteria: (1) New or significantly altered ac- tivities must meet the criteria for se- lection applicable at the time of re- ceipt of the program amendment. (2) The recipient must have complied with all requirements of this subpart. (3) The recipient may make amend- ments other than those requiring prior HUD approval as defined in paragraph (b) of this section but each recipient must notify both the Area and Central Offices of such changes. [47 FR 7983, Feb. 23, 1982, as amended at 61 FR 11476, Mar. 20, 1996] §570.464 Project closeout. HUD will advise the recipient to ini- tiate closeout procedures when HUD determines, in consultation with the recipient, that there are not impedi- ments to closeout. Closeout shall be carried out in accordance with §570.509 and applicable HUD guidelines. [53 FR 8058, Mar. 11, 1988] §570.465 Applicability of rules and regulations. The provisions of subparts A, B, C, J, K, and O of this part 570 shall apply to this subpart except to the extent that they are modified or augmented by this subpart. §570.466 Additional application sub- mission requirements for Pockets of Poverty—employment opportuni- ties. Applicants for Action Grants under the Pockets of Poverty provision must describe the number and, to the extent possible, the types of new jobs (con- struction and permanent) that will be provided to the low- and moderate-in- come residents of the Pocket of Pov- erty as a direct result of the proposed project. If the application calls for job VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00115 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 106 24 CFR Ch. V (4–1–13 Edition) §570.480 training programs (such as those re- lated to the CETA program) or job re- cruiting services for the pocket’s resi- dents, then such proposed activities must be clearly and fully explained. HUD requires applicants to ensure that at least 75 percent of whatever perma- nent jobs initially result from the project are provided to low- and mod- erate-income persons and that at least 51 percent of whatever permanent jobs initially result from the project are provided to low- and moderate-income residents from the pocket. HUD en- courages applicants to ensure that at least 20 percent of all permanent jobs are filled by persons from the pocket qualified to participate in the CETA program on a continuous basis. HUD requires all applicants to continuously use best efforts to ensure that at least 75 percent of all permanent jobs result- ing from any Action Grant-assisted project are provided to low- and mod- erate-income persons and that at least 51 percent of all permanent jobs result- ing from any Action Grant-assisted project are provided to low- and mod- erate-income residents from the pock- et. The application should clearly de- scribe how the applicant intends to meet initial and continuous job re- quirements. Private participating par- ties must meet these employment re- quirements in the aggregate. To enable the private participants to do so, lease agreements executed by a private par- ticipating party shall include: (a) Provisions requiring lessees to follow hiring practices that the private participating party has determined will enable it to meet these requirements in the aggregate; and (b) Provisions that will enable the private participating party to declare a default under the lease agreement if the lessees do not follow such prac- tices. [61 FR 11476, Mar. 20, 1996] Subpart H [Reserved] Subpart I—State Community De- velopment Block Grant Pro- gram SOURCE: 57 FR 53397, Nov. 9, 1992, unless otherwise noted. §570.480 General. (a) This subpart describes policies and procedures applicable to states that have permanently elected to re- ceive Community Development Block Grant (CDBG) funds for distribution to units of general local government in the state’s nonentitlement areas under the Housing and Community Develop- ment Act of 1974, as amended (the Act). Other subparts of part 570 are not ap- plicable to the State CDBG program, except as expressly provided otherwise. Regulations of part 570 outside of this subpart that apply to the State CDBG program include §§570.200(j) and 570.606. (b) HUD’s authority for the waiver of regulations and for the suspension of requirements to address damage in a Presidentially-declared disaster area is described in 24 CFR part 5 and in sec- tion 122 of the Act, respectively. (c) In exercising the Secretary’s obli- gation and responsibility to review a state’s performance, the Secretary will give maximum feasible deference to the state’s interpretation of the statu- tory requirements and the require- ments of this regulation, provided that these interpretations are not plainly inconsistent with the Act and the Sec- retary’s obligation to enforce compli- ance with the intent of the Congress as declared in the Act. The Secretary will not determine that a state has failed to carry out its certifications in compli- ance with requirements of the Act (and this regulation) unless the Secretary finds that procedures and requirements adopted by the state are insufficient to afford reasonable assurance that ac- tivities undertaken by units of general local government were not plainly in- appropriate to meeting the primary ob- jectives of the Act, this regulation, and the state’s community development ob- jectives. (d) Administrative action taken by the Secretary that is not explicitly and fully part of this regulation shall only apply to a specific case or issue at a specific time, and shall not be gen- erally applicable to the state-adminis- tered CDBG program. (e) Religious organizations are eligi- ble to participate under the State CDBG Program as provided in §570.200(j). VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00116 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 107 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.482 (f) In administering the CDBG pro- gram, a state may impose additional or more restrictive provisions on units of general local government participating in the state’s program, provided that such provisions are not inconsistent with the Act or other statutory or reg- ulatory provisions that are applicable to the State CDBG program. (g) States shall make CDBG program grants only to units of general local government. This restriction does not limit a state’s authority to make pay- ments to other parties for state admin- istrative expenses and technical assist- ance activities authorized in section 106(d) of the Act. [57 FR 53397, Nov. 9, 1992, as amended at 61 FR 11477, Mar. 20, 1996; 61 FR 54921, Oct. 22, 1996; 69 FR 41718, July 9, 2004; 77 FR 24142, Apr. 23, 2012] §570.481 Definitions. (a) Except for terms defined in appli- cable statutes or this subpart, the Sec- retary will defer to a state’s defini- tions, provided that these definitions are explicit, reasonable and not plainly inconsistent with the Act. As used in this subpart, the following terms shall have the meaning indicated: (1) Act means title I of the Housing and Community Development Act of 1974 (42 U.S.C. 5301 et seq.). (2) CDBG funds means Community Development Block Grant funds, in the form of grants under this subpart and program income, and loans guaranteed under section 108 of the Act. (b) [Reserved] [57 FR 53397, Nov. 9, 1992, as amended at 61 FR 5209, Feb. 9, 1996; 74 FR 36389, July 22, 2009] §570.482 Eligible activities. (a) General. The choice of activities on which block grant funds are ex- pended represents the determination by state and local participants, devel- oped in accordance with the state’s program design and procedures, as to which approach or approaches will best serve these interests. The eligible ac- tivities are listed at section 105(a) of the Act. (b) Special assessments under the CDBG program. The following policies relate to special assessments under the CDBG program: (1) Public improvements initially as- sisted with CDBG funds. Where CDBG funds are used to pay all or part of the cost of a public improvement, special assessments may be imposed as fol- lows: (i) Special assessments to recover the CDBG funds may be made only against properties owned and occupied by per- sons not of low and moderate income. These assessments constitute program income. (ii) Special assessments to recover the non-CDBG portion may be made, provided that CDBG funds are used to pay the special assessment in behalf of all properties owned and occupied by low and moderate income persons; ex- cept that CDBG funds need not be used to pay the special assessments in be- half of properties owned and occupied by moderate income persons if, when permitted by the state, the unit of gen- eral local government certifies that it does not have sufficient CDBG funds to pay the assessments in behalf of all of the low and moderate income owner- occupant persons. Funds collected through such special assessments are not program income. (2) Public improvements not initially as- sisted with CDBG funds. CDBG funds may be used to pay special assessments levied against property when this form of assessment is used to recover the capital cost of eligible public improve- ments initially financed solely from sources other than CDBG funds. The payment of special assessments with CDBG funds constitutes CDBG assist- ance to the public improvement. Therefore, CDBG funds may be used to pay special assessments, provided that: (i) The installation of the public im- provements was carried out in compli- ance with requirements applicable to activities assisted under this subpart, including labor, environmental and cit- izen participation requirements; (ii) The installation of the public im- provement meets a criterion for na- tional objectives. (See §570.483(b)(1), (c), and (d).) (iii) The requirements of §570.482(b)(1)(ii) are met. (c) Special eligibility provisions. (1) Mi- croenterprise development activities eligible under section 105(a)(23) of the Housing and Community Development VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00117 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 108 24 CFR Ch. V (4–1–13 Edition) §570.482 Act of 1974, as amended (42 U.S.C. 5301 et seq.) (the Act) may be carried out ei- ther through the recipient directly or through public and private organiza- tions, agencies, and other subrecipients (including nonprofit and for-profit sub- recipients). (2) Provision of public services. The fol- lowing activities shall not be subject to the restrictions on public services under section 105(a)(8) of the Act: (i) Support services provided under section 105(a)(23) of the Act, and para- graph (c) of this section; (ii) Services carried out under the provisions of section 105(a)(15) of the Act, that are specifically designed to increase economic opportunities through job training and placement and other employment support serv- ices, including, but not limited to, peer support programs, counseling, child care, transportation, and other similar services; and (iii) Services of any type carried out under the provisions of section 105(a)(15) of the Act pursuant to a strategy approved by a state under the provisions of §91.315(e)(2) of this title. (3) Environmental cleanup and eco- nomic development or redevelopment of contaminated properties. Remedi- ation of known or suspected environ- mental contamination may be under- taken under the authority of section 205 of Public Law 105–276 and section 105(a)(4) of the Act. Economic develop- ment activities carried out under sec- tions 105(a)(14), (a)(15), or (a)(17) of the Act may include costs associated with project-specific assessment or remedi- ation of known or suspected environ- mental contamination. (d) [Reserved] (e) Guidelines and objectives for evalu- ating project costs and financial require- ments—(1) Applicability. The following guidelines, also referred to as the un- derwriting guidelines, are provided to assist the recipient to evaluate and se- lect activities to be carried out for eco- nomic development purposes. Specifi- cally, these guidelines are applicable to activities that are eligible for CDBG assistance under section 105(a)(17) of the Act, economic development activi- ties eligible under section 105(a)(14) of the Act, and activities that are part of a community economic development project eligible under section 105(a)(15) of the Act. The use of the underwriting guidelines published by HUD is not mandatory. However, states electing not to use these guidelines would be ex- pected to ensure that the state or units of general local government conduct basic financial underwriting prior to the provision of CDBG financial assist- ance to a for-profit business. (2) Objectives. The underwriting guidelines are designed to provide the recipient with a framework for finan- cially underwriting and selecting CDBG-assisted economic development projects which are financially viable and will make the most effective use of the CDBG funds. Where appropriate, HUD’s underwriting guidelines recog- nize that different levels of review are appropriate to take into account dif- ferences in the size and scope of a pro- posed project, and in the case of a mi- croenterprise or other small business to take into account the differences in the capacity and level of sophistication among businesses of differing sizes. Re- cipients are encouraged, when they de- velop their own programs and under- writing criteria, to also take these fac- tors into account. These underwriting guidelines are published as appendix A to this part. The objectives of the un- derwriting guidelines are to ensure: (i) That project costs are reasonable; (ii) That all sources of project financ- ing are committed; (iii) That to the extent practicable, CDBG funds are not substituted for non-Federal financial support; (iv) That the project is financially feasible; (v) That to the extent practicable, the return on the owner’s equity in- vestment will not be unreasonably high; and (vi) That to the extent practicable, CDBG funds are disbursed on a pro rata basis with other finances provided to the project. (f) Standards for evaluating public ben- efit—(1) Purpose and applicability. The grantee is responsible for making sure that at least a minimum level of public benefit is obtained from the expendi- ture of CDBG funds under the cat- egories of eligibility governed by these standards. The standards set forth VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00118 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 109 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.482 below identify the types of public ben- efit that will be recognized for this pur- pose and the minimum level of each that must be obtained for the amount of CDBG funds used. These standards are applicable to activities that are eli- gible for CDBG assistance under sec- tion 105(a)(17) of the Act, economic de- velopment activities eligible under sec- tion 105(a)(14) of the Act, and activities that are part of a community economic development project eligible under sec- tion 105(a)(15) of the Act. Certain pub- lic facilities and improvements eligible under section 105(a)(2) of the Act, which are undertaken for economic de- velopment purposes, are also subject to these standards, as specified in §570.483(b)(4)(vi)(F)(2). Unlike the guidelines for project costs and finan- cial requirements covered under para- graph (a) of this section, the use of the standards for public benefit is manda- tory. (2) Standards for activities in the aggre- gate. Activities covered by these stand- ards must, in the aggregate, either: (i) Create or retain at least one full- time equivalent, permanent job per $35,000 of CDBG funds used; or (ii) Provide goods or services to resi- dents of an area, such that the number of low- and moderate-income persons residing in the areas served by the as- sisted businesses amounts to at least one low- and moderate-income person per $350 of CDBG funds used. (3) Applying the aggregate standards. (i) A state shall apply the aggregate standards under paragraph (e)(2) of this section to all funds distributed for ap- plicable activities from each annual grant. This includes the amount of the annual grant, any funds reallocated by HUD to the state, any program income distributed by the state and any guar- anteed loan funds made under the pro- visions of subpart M of this part cov- ered in the method of distribution in the final statement for a given annual grant year. (ii) The grantee shall apply the ag- gregate standards to the number of jobs to be created/retained, or to the number of persons residing in the area served (as applicable), as determined at the time funds are obligated to activi- ties. (iii) Where an activity is expected both to create or retain jobs and to provide goods or services to residents of an area, the grantee may elect to count the activity under either the jobs standard or the area residents standard, but not both. (iv) Where CDBG assistance for an activity is limited to job training and placement and/or other employment support services, the jobs assisted with CDBG funds shall be considered to be created or retained jobs for the pur- poses of applying the aggregate stand- ards. (v) Any activity subject to these standards which meets one or more of the following criteria may, at the grantee’s option, be excluded from the aggregate standards described in para- graph (f)(2) of this section: (A) Provides jobs exclusively for un- employed persons or participants in one or more of the following programs: (1) Jobs Training Partnership Act (JTPA); (2) Jobs Opportunities for Basic Skills (JOBS); or (3) Aid to Families with Dependent Children (AFDC); (B) Provides jobs predominantly for residents of Public and Indian Housing units; (C) Provides jobs predominantly for homeless persons; (D) Provides jobs predominantly for low-skilled, low- and moderate-income persons, where the business agrees to provide clear opportunities for pro- motion and economic advancement, such as through the provision of train- ing; (E) Provides jobs predominantly for persons residing within a census tract (or block numbering area) that has at least 20 percent of its residents who are in poverty; (F) Provides assistance to busi- ness(es) that operate(s) within a census tract (or block numbering area) that has at least 20 percent of its residents who are in poverty; (G) Stabilizes or revitalizes a neigh- borhood income that has at least 70 percent of its residents who are low- and moderate-income; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00119 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 110 24 CFR Ch. V (4–1–13 Edition) §570.482 (H) Provides assistance to a Commu- nity Development Financial Institu- tion (as defined in the Community De- velopment Banking and Financial In- stitutions Act of 1994, (12 U.S.C. 4701 note)) serving an area that has at least 70 percent of its residents who are low- and moderate-income; (I) Provides assistance to an organi- zation eligible to carry out activities under section 105(a)(15) of the Act serv- ing an area that has at least 70 percent of its residents who are low- and mod- erate-income; (J) Provides employment opportuni- ties that are an integral component of a project designed to promote spatial deconcentration of low- and moderate- income and minority persons; (K) With prior HUD approval, pro- vides substantial benefit to low-income persons through other innovative ap- proaches; (L) Provides services to the residents of an area pursuant to a strategy ap- proved by the State under the provi- sions of §91.315(e)(2) of this title; (M) Creates or retains jobs through businesses assisted in an area pursuant to a strategy approved by the State under the provisions of §91.315(e)(2) of this title. (N) Directly involves the economic development or redevelopment of envi- ronmentally contaminated properties. (4) Standards for individual activities. Any activity subject to these standards which falls into one or more of the fol- lowing categories will be considered by HUD to provide insufficient public ben- efit, and therefore may under no cir- cumstances be assisted with CDBG funds: (i) The amount of CDBG assistance exceeds either of the following, as ap- plicable: (A) $50,000 per full-time equivalent, permanent job created or retained; or (B) $1,000 per low- and moderate-in- come person to which goods or services are provided by the activity. (ii) The activity consists of or in- cludes any of the following: (A) General promotion of the commu- nity as a whole (as opposed to the pro- motion of specific areas and programs); (B) Assistance to professional sports teams; (C) Assistance to privately-owned recreational facilities that serve a pre- dominantly higher-income clientele, where the recreational benefit to users or members clearly outweighs employ- ment or other benefits to low- and moderate-income persons; (D) Acquisition of land for which the specific proposed use has not yet been identified; and (E) Assistance to a for-profit business while that business or any other busi- ness owned by the same person(s) or entity(ies) is the subject of unresolved findings of noncompliance relating to previous CDBG assistance provided by the recipient. (5) Applying the individual activity standards. (i) Where an activity is ex- pected both to create or retain jobs and to provide goods or services to resi- dents of an area, it will be disqualified only if the amount of CDBG assistance exceeds both of the amounts in para- graph (f)(4)(i) of this section. (ii) The individual activity tests in paragraph (f)(4)(i) of this section shall be applied to the number of jobs to be created or retained, or to the number of persons residing in the area served (as applicable), as determined at the time funds are obligated to activities. (iii) Where CDBG assistance for an activity is limited to job training and placement and/or other employment support services, the jobs assisted with CDBG funds shall be considered to be created or retained jobs for the pur- poses of applying the individual activ- ity standards in paragraph (f)(4)(i) of this section. (6) Documentation. The state and its grant recipients must maintain suffi- cient records to demonstrate the level of public benefit, based on the above standards, that is actually achieved upon completion of the CDBG-assisted economic development activity(ies) and how that compares to the level of such benefit anticipated when the CDBG assistance was obligated. If a state grant recipient’s actual results show a pattern of substantial variation from anticipated results, the state and its recipient are expected to take those actions reasonably within their respec- tive control to improve the accuracy of the projections. If the actual results demonstrate that the state has failed VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00120 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 111 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.482 the public benefit standards, HUD may require the state to meet more strin- gent standards in future years as ap- propriate. (g) Amendments to economic develop- ment projects after review determinations. If, after the grantee enters into a con- tract to provide assistance to a project, the scope or financial elements of the project change to the extent that a sig- nificant contract amendment is appro- priate, the project should be reevalu- ated under these and the recipient’s guidelines. (This would include, for ex- ample, situations where the business requests a change in the amount or terms of assistance being provided, or an extension to the loan payment pe- riod required in the contract.) If a re- evaluation of the project indicates that the financial elements and public ben- efit to be derived have also substan- tially changed, then the recipient should make appropriate adjustments in the amount, type, terms or condi- tions of CDBG assistance which has been offered, to reflect the impact of the substantial change. (For example, if a change in the project elements re- sults in a substantial reduction of the total project costs, it may be appro- priate for the recipient to reduce the amount of total CDBG assistance.) If the amount of CDBG assistance pro- vided to the project is increased, the amended project must still comply with the public benefit standards under paragraph (f) of this section. (h) Prohibition on use of assistance for employment relocation activities—(1) Pro- hibition. CDBG funds may not be used to directly assist a business, including a business expansion, in the relocation of a plant, facility, or operation from one labor market area (LMA) to an- other LMA if the relocation is likely to result in a significant loss of jobs in the LMA from which the relocation oc- curs. (2) Definitions. The following defini- tions apply to the section: (i) Directly assist. Directly assist means the provision of CDBG funds to a business pursuant to section 105(a)(15) or (17) of the Housing and Community Development Act of 1974 (42 U.S.C. 5301 et seq). Direct assistance also includes assistance under section 105(a)(1), (2), (4), (7), and (14) of the Housing and Community Development Act of 1974, when the state’s grantee, subrecipient, or nonprofit entity eligi- ble under section 105(a)(15) enters into an agreement with a business to under- take one or more of these activities as a condition of the business relocating a facility, plant, or operation to the LMA. Provision of public facilities and indirect assistance that will provide benefit to multiple businesses does not fall under the definition of ‘‘directly assist,’’ unless it includes the provision of infrastructure to aid a specific busi- ness that is the subject of an agree- ment with the specific assisted busi- ness. (ii) Labor market area (LMA). For metropolitan areas, an LMA is an area defined as such by the U.S. Bureau of Labor Statistics (BLS). An LMA is an economically integrated geographic area within which individuals can live and find employment within a reason- able distance or can readily change em- ployment without changing their place of residence. In addition, LMAs are nonoverlapping and geographically ex- haustive. For metropolitan areas, grantees must use employment data, as defined by the BLS, for the LMA in which the affected business is cur- rently located and from which current jobs may be lost. For non-metropolitan areas, grantees must use employment data, as defined by the BLS, for the LMA in which the assisted business is currently located and from which cur- rent jobs may be lost. For non-metro- politan areas, a LMA is either an area defined by the BLS as an LMA, or a state may choose to combine non-met- ropolitan LMAs. States are required to define or reaffirm prior definitions of their LMAs on an annual basis and re- tain records to substantiate such areas prior to any business relocation that would be impacted by this rule. Metro- politan LMAs cannot be combined, nor can a non-metropolitan LMA be com- bined with a metropolitan LMA. For the Insular Areas, each jurisdiction will be considered to be an LMA. For the HUD-administered Small Cities Program, each of the three partici- pating counties in Hawaii will be con- sidered to be its own LMA. Recipients of Fiscal Year 1999 Small Cities Pro- gram funding in New York will follow VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00121 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 112 24 CFR Ch. V (4–1–13 Edition) §570.483 the requirements for State CDBG re- cipients. (iii) Operation. A business operation includes, but is not limited to, any equipment, employment opportunity, production capacity, or product line of the business. (iv) Significant loss of jobs. (A) A loss of jobs is significant if: The number of jobs to be lost in the LMA in which the affected business is currently located is equal to or greater than one-tenth of one percent of the total number of per- sons in the labor force of that LMA; or in all cases, a loss of 500 or more jobs. Notwithstanding the aforementioned, a loss of 25 jobs or fewer does not con- stitute a significant loss of jobs. (B) A job is considered to be lost due to the provision of CDBG assistance if the job is relocated within three years from the date the assistance is pro- vided to the business or the time period within which jobs are to be created as specified by the agreement among the business, the recipient, and the state (as applicable) if it is longer than three years. (3) Written agreement. Before directly assisting a business with CDBG funds, the recipient, subrecipient, or (in the case of any activity carried out pursu- ant to 105(a)(15)) nonprofit entity shall sign a written agreement with the as- sisted business. The written agreement shall include: (i) Statement. A statement from the assisted business as to whether the as- sisted activity will result in the reloca- tion of any industrial or commercial plant, facility, or operation from one LMA to another and, if so, the number of jobs that will be relocated from each LMA; (ii) Required certification. If the assist- ance will not result in a relocation cov- ered by this section, a certification from the assisted business that neither it, nor any of its subsidiaries, has plans to relocate jobs at the time the agree- ment is signed that would result in a significant job loss as defined in this rule; and (iii) Reimbursement of assistance. The agreement shall provide for reimburse- ment to the recipient of any assistance provided to, or expended on behalf of, the business in the event that assist- ance results in a relocation prohibited under this section. (4) Assistance not covered by this para- graph. This paragraph does not apply to: (i) Relocation assistance. Relocation assistance required by the Uniform As- sistance and Real Property Acquisition Policies Act of 1970 (URA), (42 U.S.C. 4601–4655); optional relocation assist- ance under section 105(a)(11), as imple- mented at 570.606(d); (ii) Microenterprises. Assistance to microenterprises as defined by section 102(a)(22) of the Housing and Commu- nity Development Act of 1974; and (iii) Arms-length transactions. Assist- ance to a business that purchases busi- ness equipment, inventory, or other physical assets in an arms-length transaction, including the assets of an existing business, provided that the purchase does not result in the reloca- tion of the sellers’ business operation (including customer base or list, good- will, product lines, or trade names) from one LMA to another LMA and does not produce a significant loss of jobs in the LMA from which the reloca- tion occurs. [57 FR 53397, Nov. 9, 1992, as amended at 60 FR 1949, Jan. 5, 1995; 61 FR 54921, Oct. 22, 1996; 70 FR 76370, Dec. 23, 2005; 71 FR 30035, May 24, 2006] §570.483 Criteria for national objec- tives. (a) General. The following criteria shall be used to determine whether a CDBG assisted activity complies with one or more of the national objectives as required to section 104(b)(3) of the Act. (HUD is willing to consider a waiver of these requirements in accord- ance with §570.480(b)). (b) Activities benefiting low and mod- erate income persons. An activity will be considered to address the objective of benefiting low and moderate income persons if it meets one of the criteria in paragraph (b) of this section, unless there is substantial evidence to the contrary. In assessing any such evi- dence, the full range of direct effects of the assisted activity will be considered. The activities, when taken as a whole, must not benefit moderate income per- sons to the exclusion of low income persons: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00122 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 113 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.483 (1) Area benefit activities. (i) An activ- ity, the benefits of which are available to all the residents in a particular area, where at least 51 percent of the residents are low and moderate income persons. Such an area need not be co- terminous with census tracts or other officially recognized boundaries but must be the entire area served by the activity. Units of general local govern- ment may, at the discretion of the state, use either HUD-provided data comparing census data with appro- priate low and moderate income levels or survey data that is methodologi- cally sound. An activity that serves an area that is not primarily residential in character shall not qualify under this criterion. (ii) An activity, where the assistance is to a public improvement that pro- vides benefits to all the residents of an area, that is limited to paying special assessments levied against residential properties owned and occupied by per- sons of low and moderate income. (iii)(A) An activity to develop, estab- lish and operate (not to exceed two years after establishment), a uniform emergency telephone number system serving an area having less than 51 per- cent of low and moderate income resi- dents, when the system has not been made operational before the receipt of CDBG funds, provided a prior written determination is obtained from HUD. HUD’s determination will be based upon certifications by the State that: (1) The system will contribute sig- nificantly to the safety of the residents of the area. The unit of general local government must provide the state a list of jurisdictions and unincorporated areas to be served by the system and a list of the emergency services that will participate in the emergency telephone number system; (2) At least 51 percent of the use of the system will be by low and moderate income persons. The state’s certifi- cation may be based upon information which identifies the total number of calls actually received over the pre- ceding twelve-month period for each of the emergency services to be covered by the emergency telephone number system and relates those calls to the geographic segment (expressed as near- ly as possible in terms of census tracts, enumeration districts, block groups, or combinations thereof that are con- tained within the segment) of the serv- ice area from which the calls were gen- erated. In analyzing this data to meet the requirements of this section, the state will assume that the distribution of income among callers generally re- flects the income characteristics of the general population residing in the same geographic area where the callers re- side. Alternatively, the state’s certifi- cation may be based upon other data, agreed to by HUD and the state, which shows that over the preceding twelve- month period the users of all the serv- ices to be included in the emergency telephone number system consisted of at least 51 percent low and moderate income persons. (3) Other federal funds received by the unit of general local government are insufficient or unavailable for a uniform emergency telephone number system. The unit of general local gov- ernment must submit a statement ex- plaining whether the problem is caused by the insufficiency of the amount of such funds, the restrictions on the use of such funds, or the prior commitment of such funds for other purposes by the unit of general local government. (4) The percentage of the total costs of the system paid for by CDBG funds does not exceed the percentage of low and moderate income persons in the service area of the system. The unit of general local government must include a description of the boundaries of the service area of the system; the census tracts or enumeration districts within the boundaries; the total number of persons and the total number of low and moderate income persons in each census tract or enumeration district, and the percentage of low and mod- erate income persons in the service area; and the total cost of the system. (B) The certifications of the state must be submitted along with a brief statement describing the factual basis upon which the certifications were made. (iv) Activities meeting the require- ments of paragraph (e)(4)(i) of this sec- tion may be considered to qualify under paragraph (b)(1) of this section. (v) HUD will consider activities meeting the requirements of paragraph VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00123 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 114 24 CFR Ch. V (4–1–13 Edition) §570.483 (e)(5)(i) of this section to qualify under paragraph (b)(1) of this section, pro- vided that the area covered by the strategy meets one of the following cri- teria: (A) The area is in a Federally-des- ignated Empowerment Zone or Enter- prise Community; (B) The area is primarily residential and contains a percentage of low and moderate income residents that is no less than 70 percent; (C) All of the census tracts (or block numbering areas) in the area have pov- erty rates of at least 20 percent, at least 90 percent of the census tracts (or block numbering areas) in the area have poverty rates of at least 25 per- cent, and the area is primarily residen- tial. (If only part of a census tract or block numbering area is included in a strategy area, the poverty rate shall be computed for those block groups (or any part thereof) which are included in the strategy area.) (D) Upon request by the State, HUD may grant exceptions to the 70 percent low and moderate income or 25 percent poverty minimum thresholds on a case- by-case basis. In no case, however, may a strategy area have both a percentage of low and moderate income residents less than 51 percent and a poverty rate less than 20 percent. (2) Limited clientele activities. (i) An activity which benefits a limited clien- tele, at least 51 percent of whom are low and moderate income persons. The following kinds of activities may not qualify under paragraph (b)(2) of this section: (A) Activities, the benefits of which are available to all the residents of an area; (B) Activities involving the acquisi- tion, construction or rehabilitation of property for housing; or (C) Activities where the benefit to low- and moderate-income persons to be considered is the creation or reten- tion of jobs, except as provided in para- graph (b)(2)(v) of this section. (ii) To qualify under paragraph (b)(2) of this section, the activity must meet one or the following tests: (A) It must benefit a clientele who are generally presumed to be prin- cipally low and moderate income per- sons. Activities that exclusively serve a group of persons in any one or a com- bination of the following categories may be presumed to benefit persons, 51 percent of whom are low and moderate income: abused children, battered spouses, elderly persons, adults meet- ing the Bureau of the Census’ Current Population Reports definition of ‘‘se- verely disabled,’’ homeless persons, il- literate adults, persons living with AIDS, and migrant farm workers; or (B) It must require information on family size and income so that it is evi- dent that at least 51 percent of the cli- entele are persons whose family in- come does not exceed the low and mod- erate income limit; or (C) It must have income eligibility requirements which limit the activity exclusively to low and moderate in- come persons; or (D) It must be of such a nature, and be in such a location, that it may be concluded that the activity’s clientele will primarily be low and moderate in- come persons. (iii) An activity that serves to re- move material or architectural bar- riers to the mobility or accessibility of elderly persons or of adults meeting the Bureau of the Census’ Current Pop- ulation Reports definition of ‘‘severely disabled’’ will be presumed to qualify under this criterion if it is restricted, to the extent practicable, to the re- moval of such barriers by assisting: (A) The reconstruction of a public fa- cility or improvement, or portion thereof, that does not qualify under §570.483(b)(1); (B) The rehabilitation of a privately owned nonresidential building or im- provement that does not qualify under §570.483(b) (1) or (4); or (C) The rehabilitation of the common areas of a residential structure that contains more than one dwelling unit and that does not qualify under §570.483(b)(3). (iv) A microenterprise assistance ac- tivity (carried out in accordance with the provisions of section 105(a)(23) of the Act or §570.482(c) and limited to microenterprises) with respect to those owners of microenterprises and persons developing microenterprises assisted under the activity who are low- and moderate-income persons. For purposes of this paragraph, persons determined VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00124 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 115 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.483 to be low and moderate income may be presumed to continue to qualify as such for up to a three-year period. (v) An activity designed to provide job training and placement and/or other employment support services, in- cluding, but not limited to, peer sup- port programs, counseling, child care, transportation, and other similar serv- ices, in which the percentage of low- and moderate-income persons assisted is less than 51 percent may qualify under this paragraph in the following limited circumstances: (A) In such cases where such training or provision of supportive services is an integrally-related component of a larg- er project, the only use of CDBG assist- ance for the project is to provide the job training and/or supportive services; and (B) The proportion of the total cost of the project borne by CDBG funds is no greater than the proportion of the total number of persons assisted who are low or moderate income. (3) Housing activities. An eligible ac- tivity carried out for the purpose of providing or improving permanent resi- dential structures that, upon comple- tion, will be occupied by low and mod- erate income households. This would include, but not necessarily be limited to, the acquisition or rehabilitation of property by the unit of general local government, a subrecipient, an entity eligible to receive assistance under sec- tion 105(a)(15) of the Act, a developer, an individual homebuyer, or an indi- vidual homeowner; conversion of non- residential structures; and new housing construction. If the structure contains two dwelling units, at least one must be so occupied, and if the structure contains more than two dwelling units, at least 51 percent of the units must be so occupied. If two or more rental buildings being assisted are or will be located on the same or contiguous properties, and the buildings will be under common ownership and manage- ment, the grouped buildings may be considered for this purpose as a single structure. If housing activities being assisted meet the requirements of para- graph (e)(4)(ii) or (e)(5)(ii) of this sec- tion, all such housing may also be con- sidered for this purpose as a single structure. For rental housing, occu- pancy by low and moderate income households must be at affordable rents to qualify under this criterion. The unit of general local government shall adopt and make public its standards for determining ‘‘affordable rents’’ for this purpose. The following shall also qualify under this criterion: (i) When less than 51 percent of the units in a structure will be occupied by low and moderate income households, CDBG assistance may be provided in the following limited circumstances: (A) The assistance is for an eligible activity to reduce the development cost of the new construction of a mul- tifamily, non-elderly rental housing project; and (B) Not less than 20 percent of the units will be occupied by low and mod- erate income households at affordable rents; and (C) The proportion of the total cost of developing the project to be borne by CDBG funds is no greater than the pro- portion of units in the project that will be occupied by low and moderate in- come households. (ii) Where CDBG funds are used to as- sist rehabilitation delivery services or in direct support of the unit of general local government’s Rental Rehabilita- tion Program authorized under 24 CFR part 511, the funds shall be considered to benefit low and moderate income persons where not less than 51 percent of the units assisted, or to be assisted, by the Rental Rehabilitation Program overall are for low and moderate in- come persons. (iii) When CDBG funds are used for housing services eligible under section 105(a)(21) of the Act, such funds shall be considered to benefit low and moderate income persons if the housing units for which the services are provided are HOME-assisted and the requirements of §92.252 or §92.254 of this title are met. (4) Job creation or retention activities. (i) An activity designed to create per- manent jobs where at least 51 percent of the jobs, computed on a full time equivalent basis, involve the employ- ment of low and moderate income per- sons. For an activity that creates jobs, the unit of general local government must document that at least 51 percent of the jobs will be held by, or will be VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00125 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 116 24 CFR Ch. V (4–1–13 Edition) §570.483 made available to low and moderate in- come persons. (ii) For an activity that retains jobs, the unit of general local government must document that the jobs would ac- tually be lost without the CDBG assist- ance and that either or both of the fol- lowing conditions apply with respect to at least 51 percent of the jobs at the time the CDBG assistance is provided: The job is known to be held by a low or moderate income person; or the job can reasonably be expected to turn over within the following two years and that it will be filled by, or that steps will be taken to ensure that it is made available to, a low or moderate income person upon turnover. (iii) Jobs will be considered to be available to low and moderate income persons for these purposes only if: (A) Special skills that can only be ac- quired with substantial training or work experience or education beyond high school are not a prerequisite to fill such jobs, or the business agrees to hire unqualified persons and provide training; and (B) The unit of general local govern- ment and the assisted business take ac- tions to ensure that low and moderate income persons receive first consider- ation for filling such jobs. (iv) For purposes of determining whether a job is held by or made avail- able to a low- or moderate-income per- son, the person may be presumed to be a low- or moderate-income person if: (A) He/she resides within a census tract (or block numbering area) that either: (1) Meets the requirements of para- graph (b)(4)(v) of this section; or (2) Has at least 70 percent of its resi- dents who are low- and moderate-in- come persons; or (B) The assisted business is located within a census tract (or block num- bering area) that meets the require- ments of paragraph (b)(4)(v) of this sec- tion and the job under consideration is to be located within that census tract. (v) A census tract (or block num- bering area) qualifies for the presump- tions permitted under paragraphs (b)(4)(iv) (A)(1) and (B) of this section if it is either part of a Federally-des- ignated Empowerment Zone or Enter- prise Community or meets the fol- lowing criteria: (A) It has a poverty rate of at least 20 percent as determined by the most re- cently available decennial census infor- mation; (B) It does not include any portion of a central business district, as this term is used in the most recent Census of Retail Trade, unless the tract has a poverty rate of at least 30 percent as determined by the most recently avail- able decennial census information; and (C) It evidences pervasive poverty and general distress by meeting at least one of the following standards: (1) All block groups in the census tract have poverty rates of at least 20 percent; (2) The specific activity being under- taken is located in a block group that has a poverty rate of at least 20 per- cent; or (3) Upon the written request of the recipient, HUD determines that the census tract exhibits other objectively determinable signs of general distress such as high incidence of crime, nar- cotics use, homelessness, abandoned housing, and deteriorated infrastruc- ture or substantial population decline. (vi) As a general rule, each assisted business shall be considered to be a separate activity for purposes of deter- mining whether the activity qualifies under this paragraph, except: (A) In certain cases such as where CDBG funds are used to acquire, de- velop or improve a real property (e.g., a business incubator or an industrial park) the requirement may be met by measuring jobs in the aggregate for all the businesses that locate on the prop- erty, provided the businesses are not otherwise assisted by CDBG funds. (B) Where CDBG funds are used to pay for the staff and overhead costs of an entity specified in section 105(a)(15) of the Act making loans to businesses exclusively from non-CDBG funds, this requirement may be met by aggre- gating the jobs created by all of the businesses receiving loans during any one-year period. (C) Where CDBG funds are used by a recipient or subrecipient to provide technical assistance to businesses, this requirement may be met by aggre- gating the jobs created or retained by VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00126 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 117 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.483 all of the businesses receiving tech- nical assistance during any one-year period. (D) Where CDBG funds are used for activities meeting the criteria listed at §570.482(f)(3)(v), this requirement may be met by aggregating the jobs created or retained by all businesses for which CDBG assistance is obligated for such activities during any one-year period, except as provided at paragraph (e)(6) of this section. (E) Where CDBG funds are used by a Community Development Financial In- stitution to carry out activities for the purpose of creating or retaining jobs, this requirement may be met by aggre- gating the jobs created or retained by all businesses for which CDBG assist- ance is obligated for such activities during any one-year period, except as provided at paragraph (e)(6) of this sec- tion. (F) Where CDBG funds are used for public facilities or improvements which will result in the creation or re- tention of jobs by more than one busi- ness, this requirement may be met by aggregating the jobs created or re- tained by all such businesses as a re- sult of the public facility or improve- ment. (1) Where the public facility or im- provement is undertaken principally for the benefit of one or more par- ticular businesses, but where other businesses might also benefit from the assisted activity, the requirement may be met by aggregating only the jobs created or retained by those businesses for which the facility/improvement is principally undertaken, provided that the cost (in CDBG funds) for the facil- ity/improvement is less than $10,000 per permanent full-time equivalent job to be created or retained by those busi- nesses. (2) In any case where the cost per job to be created or retained (as deter- mined under paragraph (b)(4)(vi)(F)(1) of this section) is $10,000 or more, the requirement must be met by aggre- gating the jobs created or retained as a result of the public facility or improve- ment by all businesses in the service area of the facility/improvement. This aggregation must include businesses which, as a result of the public facility/ improvement, locate or expand in the service area of the public facility/im- provement between the date the state awards the CDBG funds to the recipi- ent and the date one year after the physical completion of the public facil- ity/improvement. In addition, the as- sisted activity must comply with the public benefit standards at §570.482(f). (5) Planning-only activities. An activ- ity involving planning (when such ac- tivity is the only activity for which the grant to the unit of general local gov- ernment is given, or if the planning ac- tivity is unrelated to any other activ- ity assisted by the grant) if it can be documented that at least 51 percent of the persons who would benefit from im- plementation of the plan are low and moderate income persons. Any such planning activity for an area or a com- munity composed of persons of whom at least 51 percent are low and mod- erate income shall be considered to meet this national objective. (c) Activities which aid in the preven- tion or elimination of slums or blight. Ac- tivities meeting one or more of the fol- lowing criteria, in the absence of sub- stantial evidence to the contrary, will be considered to aid in the prevention or elimination of slums or blight: (1) Activities to address slums or blight on an area basis. An activity will be considered to address prevention or elimination of slums or blight in an area if the state can determine that: (i) The area, delineated by the unit of general local government, meets a defi- nition of a slum, blighted, deteriorated or deteriorating area under state or local law; (ii) The area also meets the condi- tions in either paragraph (c)(1)(ii)(A) or(c)(1)(ii)(B) of this section. (A) At least 25 percent of properties throughout the area experience one or more of the following conditions: (1) Physical deterioration of build- ings or improvements; (2) Abandonment of properties; (3) Chronic high occupancy turnover rates or chronic high vacancy rates in commercial or industrial buildings; (4) Significant declines in property values or abnormally low property val- ues relative to other areas in the com- munity; or (5) Known or suspected environ- mental contamination. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00127 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 118 24 CFR Ch. V (4–1–13 Edition) §570.483 (B) The public improvements throughout the area are in a general state of deterioration. (iii) The assisted activity addresses one or more of the conditions which contributed to the deterioration of the area. Rehabilitation of residential buildings carried out in an area meet- ing the above requirements will be con- sidered to address the area’s deteriora- tion only where each such building re- habilitated is considered substandard before rehabilitation, and all defi- ciencies making a building substandard have been eliminated if less critical work on the building is also under- taken. The State shall ensure that the unit of general local government has developed minimum standards for building quality which may take into account local conditions. (iv) The state keeps records suffi- cient to document its findings that a project meets the national objective of prevention or elimination of slums and blight. The state must establish defini- tions of the conditions listed at §570.483(c)(1)(ii)(A) and maintain records to substantiate how the area met the slums or blighted criteria. The designation of an area as slum or blighted under this section is required to be redetermined every 10 years for continued qualification. Documenta- tion must be retained pursuant to the recordkeeping requirements contained at §570.490. (2) Activities to address slums or blight on a spot basis. The following activities can be undertaken on a spot basis to eliminate specific conditions of blight, physical decay, or environmental con- tamination that are not located in a slum or blighted area: Acquisition; clearance; relocation; historic preser- vation; remediation of environ- mentally contaminated properties; or rehabilitation of buildings or improve- ments. However, rehabilitation must be limited to eliminating those condi- tions that are detrimental to public health and safety. If acquisition or re- location is undertaken, it must be a precursor to another eligible activity (funded with CDBG or other resources) that directly eliminates the specific conditions of blight or physical decay, or environmental contamination. (3) Planning only activities. An activ- ity involving planning (when the activ- ity is the only activity for which the grant to the unit of general local gov- ernment is given, or the planning ac- tivity is unrelated to any other activ- ity assisted by the grant) if the plans are for a slum or blighted area, or if all elements of the planning are necessary for and related to an activity which, if funded, would meet one of the other criteria of elimination of slums or blight. (d) Activities designed to meet commu- nity development needs having a par- ticular urgency. In the absence of sub- stantial evidence to the contrary, an activity will be considered to address this objective if the unit of general local government certifies, and the state determines, that the activity is designed to alleviate existing condi- tions which pose a serious and imme- diate threat to the health or welfare of the community which are of recent ori- gin or which recently became urgent, that the unit of general local govern- ment is unable to finance the activity on its own, and that other sources of funding are not available. A condition will generally be considered to be of re- cent origin if it developed or became urgent within 18 months preceding the certification by the unit of general local government. (e) Additional criteria. (1) In any case where the activity undertaken is a pub- lic improvement and the activity is clearly designed to serve a primarily residential area, the activity must meet the requirements of paragraph (b)(1) of this section whether or not the requirements of paragraph (b)(4) of this section are met in order to qualify as benefiting low and moderate income persons. (2) Where the assisted activity is ac- quisition of real property, a prelimi- nary determination of whether the ac- tivity addresses a national objective may be based on the planned use of the property after acquisition. A final de- termination shall be based on the ac- tual use of the property, excluding any short-term, temporary use. Where the acquisition is for the purpose of clear- ance which will eliminate specific con- ditions of blight or physical decay, the clearance activity shall be considered VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00128 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 119 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.484 the actual use of the property. How- ever, any subsequent use or disposition of the cleared property shall be treated as a ‘‘change of use’’ under §570.489(j). (3) Where the assisted activity is re- location assistance that the unit of general local government is required to provide, the relocation assistance shall be considered to address the same na- tional objective as is addressed by the displacing activity. Where the reloca- tion assistance is voluntary, the unit of general local government may qual- ify the assistance either on the basis of the national objective addressed by the displacing activity or, if the relocation assistance is to low and moderate in- come persons, on the basis of the na- tional objective of benefiting low and moderate income persons. (4) Where CDBG-assisted activities are carried out by a Community Devel- opment Financial Institution whose charter limits its investment area to a primarily residential area consisting of at least 51 percent low- and moderate- income persons, the unit of general local government may also elect the following options: (i) Activities carried out by the Com- munity Development Financial Insti- tution for the purpose of creating or re- taining jobs may, at the option of the unit of general local government, be considered to meet the requirements of this paragraph under the criteria at paragraph (b)(1)(iv) of this section in lieu of the criteria at paragraph (b)(4) of this section; and (ii) All housing activities for which the Community Development Finan- cial Institution obligates CDBG assist- ance during any one-year period may be considered to be a single structure for purposes of applying the criteria at paragraph (b)(3) of this section. (5) If the unit of general local govern- ment has elected to prepare a commu- nity revitalization strategy pursuant to the authority of §91.315(e)(2) of this title, and the State has approved the strategy, the unit of general local gov- ernment may also elect the following options: (i) Activities undertaken pursuant to the strategy for the purpose of creating or retaining jobs may, at the option of the grantee, be considered to meet the requirements of paragraph (b) of this section under the criteria at §570.483(b)(1)(v) instead of the criteria at §570.483(b)(4); and (ii) All housing activities in the area undertaken pursuant to the strategy may be considered to be a single struc- ture for purposes of applying the cri- teria at paragraph (b)(3) of this section. (6) If an activity meeting the criteria in §570.482(f)(3)(v) also meets the re- quirements of either paragraph (e)(4)(i) or (e)(5)(i) of this section, the unit of general local government may elect to qualify the activity either under the area benefit criteria at paragraph (b)(1)(iv) or (v) of this section or under the job aggregation criteria at para- graph (b)(4)(vi)(D) of this section, but not under both. Where an activity may meet the job aggregation criteria at both paragraphs (b)(4)(vi)(D) and (E) of this section, the unit of general local government may elect to qualify the activity under either criterion, but not both. (f) Planning and administrative costs. CDBG funds expended for eligible plan- ning and administrative costs by units of general local government in con- junction with other CDBG assisted ac- tivities will be considered to address the national objectives. [57 FR 53397, Nov. 9, 1992, as amended at 60 FR 1951, Jan. 5, 1995; 60 FR 17445, Apr. 6, 1995; 61 FR 54921, Oct. 22, 1996; 71 FR 30036, May 24, 2006] §570.484 Overall benefit to low and moderate income persons. (a) General. The State must certify that, in the aggregate, not less than 70 percent of the CDBG funds received by the state during a period specified by the state, not to exceed three years, will be used for activities that benefit persons of low and moderate income. The period selected and certified to by the state shall be designated by fiscal year of annual grants, and shall be for one, two or three consecutive annual grants. The period shall be in effect until all included funds are expended. No CDBG funds may be included in more than one period selected, and all CDBG funds received must be included in a selected period. (b) Computation of 70 percent benefit. Determination that a state has carried out its certification under paragraph VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00129 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 120 24 CFR Ch. V (4–1–13 Edition) §570.485 (a) of this section requires evidence that not less than 70 percent of the ag- gregate of the designated annual grant(s), any funds reallocated by HUD to the state, any distributed program income and any guaranteed loan funds under the provisions of subpart M of this part covered in the method of dis- tribution in the final statement or statements for the designated annual grant year or years have been expended for activities meeting criteria as pro- vided in §570.483(b) for activities bene- fiting low and moderate income per- sons. In calculating the percentage of funds expended for such activities: (1) All CDBG funds included in the period selected and certified to by the state shall be accounted for, except for funds used by the State, or by the units of general local government, for pro- gram administration, or for planning activities other than those which must meet a national objective under §570.483 (b)(5) or (c)(3). (2) Any funds expended by a state for the purpose of repayment of loans guaranteed under the provisions of sub- part M of this part shall be excepted from inclusion in this calculation. (3) Except as provided in paragraph (b)(4) of this section, CDBG funds ex- pended for an eligible activity meeting the criteria for activities benefiting low and moderate income persons shall count in their entirety towards meet- ing the 70 percent benefit to persons of low and moderate income requirement. (4) Funds expended for the acquisi- tion, new construction or rehabilita- tion of property for housing that quali- fies under §570.483(b)(3) shall be count- ed for this purpose, but shall be limited to an amount determined by multi- plying the total cost (including CDBG and non-CDBG costs) of the acquisi- tion, construction or rehabilitation by the percent of units in such housing to be occupied by low and moderate in- come persons, except that the amount counted shall not exceed the amount of CDBG funds provided. §570.485 Making of grants. (a) Required submissions. In order to receive its annual CDBG grant under this subpart, a State must submit a consolidated plan in accordance with 24 CFR part 91. That part includes re- quirements for the content of the con- solidated plan, for the process of devel- oping the plan, including citizen par- ticipation provisions, for the submis- sion date, for HUD approval, and for the amendment process. (b) Failure to make submission. The state’s failure to make the submission required by paragraph (a) of this sec- tion within the prescribed deadline constitutes the state’s election not to receive and distribute amounts allo- cated for its nonentitlement areas for the applicable fiscal year. Funds will be either: (1) Administered by HUD pursuant to subpart F of this part if the state has not administered the program in any previous fiscal year; or (2) Reallocated to all states in the succeeding fiscal year according to the formula of section 106(d) of the Act, if the state administered the program in any previous year. (c) Approval of grant. HUD will ap- prove a grant if the State’s submis- sions have been made and approved in accordance with 24 CFR part 91, and the certifications required therein are satisfactory to the Secretary. The cer- tifications will be satisfactory to the Secretary for this purpose unless the Secretary has determined pursuant to §570.493 that the State has not com- plied with the requirements of this sub- part, or has determined that there is evidence, not directly involving the State’s past performance under this program, that tends to challenge in a substantial manner the State’s certifi- cation of future performance. If the Secretary makes any such determina- tion, however, the State may be re- quired to submit further assurances as the Secretary may deem warranted or necessary to find the grantee’s certifi- cation satisfactory. [57 FR 53397, Nov. 9, 1992, as amended at 60 FR 1916, Jan. 5, 1995; 61 FR 54922, Oct. 22, 1996] §570.486 Local government require- ments. (a) Citizen participation requirements of a unit of general local government. Each unit of general local government shall meet the following requirements as re- quired by the state at §91.115(e) of this title. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00130 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 121 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.486 (1) Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used; (2) Ensure that citizens will be given reasonable and timely access to local meetings, information, and records re- lating to the unit of local government’s proposed and actual use of CDBG funds; (3) Furnish citizens information, in- cluding but not limited to: (i) The amount of CDBG funds ex- pected to be made available for the current fiscal year (including the grant and anticipated program income); (ii) The range of activities that may be undertaken with the CDBG funds; (iii) The estimated amount of the CDBG funds proposed to be used for ac- tivities that will meet the national ob- jective of benefit to low and moderate income persons; and (iv) The proposed CDBG activities likely to result in displacement and the unit of general local government’s antidisplacement and relocation plans required under §570.488. (4) Provide technical assistance to groups representative of persons of low and moderate income that request as- sistance in developing proposals in ac- cordance with the procedures devel- oped by the state. Such assistance need not include providing funds to such groups; (5) Provide for a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens’ views and respond- ing to proposals and questions. To- gether the hearings must cover com- munity development and housing needs, development of proposed activi- ties and a review of program perform- ance. The public hearings to cover community development and housing needs must be held before submission of an application to the state. There must be reasonable notice of the hear- ings and they must be held at times and locations convenient to potential or actual beneficiaries, with accom- modations for the handicapped. Public hearings shall be conducted in a man- ner to meet the needs of non-English speaking residents where a significant number of non-English speaking resi- dents can reasonably be expected to participate; (6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to the state and, for grants already made, activities which are pro- posed to be added, deleted or substan- tially changed from the unit of general local government’s application to the state. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as de- fined by criteria established by the state. (7) Provide citizens the address, phone number, and times for submit- ting complaints and grievances, and provide timely written answers to writ- ten complaints and grievances, within 15 working days where practicable. (b) Activities serving beneficiaries out- side the jurisdiction of the unit of general local government. Any activity carried out by a recipient of State CDBG pro- gram funds must significantly benefit residents of the jurisdiction of the grant recipient, and the unit of general local government must determine that the activity is meeting its needs in ac- cordance with section 106(d)(2)(D) of the Act. For an activity to signifi- cantly benefit residents of the recipi- ent jurisdiction, the CDBG funds ex- pended by the unit of general local gov- ernment must not be unreasonably dis- proportionate to the benefits to its residents. (c) Activities located in Entitlement ju- risdictions. Any activity carried out by a recipient of State CDBG program funds in entitlement jurisdictions must significantly benefit residents of the jurisdiction of the grant recipient, and the State CDBG recipient must deter- mine that the activity is meeting its needs in accordance with section 106(d)(2)(D) of the Act. For an activity to significantly benefit residents of the recipient jurisdiction, the CDBG funds expended by the unit of general local government must not be unreasonably disproportionate to the benefits to its residents. In addition, the grant cannot be used to provide a significant benefit to the entitlement jurisdiction unless VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00131 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 122 24 CFR Ch. V (4–1–13 Edition) §570.487 the entitlement grantee provides a meaningful contribution to the project. [57 FR 53397, Nov. 9, 1992, as amended at 61 FR 54922, Oct. 22, 1996; 77 FR 24143, Apr. 23, 2012] §570.487 Other applicable laws and re- lated program requirements. (a) General. Certain statutes are ex- pressly made applicable to activities assisted under the Act by the Act itself, while other laws not referred to in the Act may be applicable to such activities by their own terms. Certain statutes or executive orders that may be applicable to activities assisted under the Act by their own terms are administered or enforced by govern- mental officials, departments or agen- cies other than HUD. Paragraphs (d) and (c) of this section contain two of the requirements expressly made appli- cable to CDBG activities by the Act itself. (b) Affirmatively furthering fair hous- ing. The Act requires the state to cer- tify to the satisfaction of HUD that it will affirmatively further fair housing. The act also requires each unit of gen- eral local government to certify that it will affirmatively further fair housing. The certification that the State will affirmatively further fair housing shall specifically require the State to as- sume the responsibility of fair housing planning by: (1) Conducting an analysis to identify impediments to fair housing choice within the State; (2) Taking appropriate actions to overcome the effects of any impedi- ments identified through that analysis; (3) Maintaining records reflecting the analysis and actions in this regard; and (4) Assuring that units of local gov- ernment funded by the State comply with their certifications to affirma- tively further fair housing. (c) Lead-Based Paint Poisoning Preven- tion Act. States shall devise, adopt and carry out procedures with respect to CDBG assistance that fulfill the objec- tives and requirements of the Lead- Based Paint Poisoning Prevention Act (42 U.S.C. 4821–4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851–4856), and im- plementing regulations at part 35, sub- parts A, B, J, K, and R of this title. (d) States shall comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and the im- plementing regulations in 24 CFR part 135. Section 3 requires that employ- ment and other economic opportunities arising in connection with housing re- habilitation, housing construction, or other public construction projects shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be given to low- and very low-income persons. (e) Architectural Barriers Act and the Americans with Disabilities Act. The Ar- chitectural Barriers Act of 1968 (42 U.S.C. 4151–4157) requires certain Fed- eral and Federally-funded buildings and other facilities to be designed, con- structed, or altered in accordance with standards that ensure accessibility to, and use by, physically handicapped people. A building or facility designed, constructed, or altered with funds allo- cated or reallocated under this subpart after November 21, 1996 and that meets the definition of residential structure as defined in 24 CFR 40.2, or the definition of building as defined in 41 CFR 101– 19.602(a), is subject to the requirements of the Architectural Barriers Act of 1968 and shall comply with the Uniform Federal Accessibility Standards. For general type buildings, these standards are in appendix A to 41 CFR part 101– 19.6. For residential structures, these standards are available from the De- partment of Housing and Urban Devel- opment, Office of Fair Housing and Equal Opportunity, Disability Rights Division, Room 5240, 451 Seventh Street, SW, Washington, DC 20410; tele- phone (202) 708–2333 (voice) or (202) 708– 1734 (TTY) (these are not toll-free num- bers). [57 FR 53397, Nov. 9, 1992, as amended at 59 FR 33894, June 30, 1994; 60 FR 1916, Jan. 5, 1995; 61 FR 54922, Oct. 22, 1996; 64 FR 50225, Sept. 15, 1999] §570.488 Displacement, relocation, ac- quisition, and replacement of hous- ing. The requirements for States and state recipients with regard to the dis- placement, relocation, acquisition, and VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00132 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 123 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.489 replacement of housing are in §570.606 and 24 CFR part 42. [61 FR 11477, Mar. 20, 1996] §570.489 Program administrative re- quirements. (a) Administrative and planning costs— (1) State administrative and technical as- sistance costs. (i) The state is respon- sible for the administration of all CDBG funds. The state shall pay from its own resources all administrative ex- penses incurred by the state in car- rying out its responsibilities under this subpart, except as provided in this paragraph (a)(1)(i) of this section, which is subject to the time limita- tions in paragraph (a)(1)(iv) of this sec- tion. To pay administrative expenses, the state may use CDBG funds not to exceed $100,000, plus 50 percent of ad- ministrative expenses incurred in ex- cess of $100,000. Amounts of CDBG funds used to pay administrative ex- penses in excess of $100,000 shall not, subject to paragraph (a)(1)(iii) of this section, exceed 3 percent of the sum of the state’s annual grant, program in- come received by units of general local government during each program year, regardless of the fiscal year in which the state grant funds that generate the program income were appropriated (whether retained by units of general local government or paid to the state), and of funds reallocated by HUD to the state. (ii) To pay the costs of providing technical assistance to local govern- ments and nonprofit program recipi- ents, a state may, subject to paragraph (a)(1)(iii) of this section, use CDBG funds received on or after January 23, 2004, in an amount not to exceed 3 percent of the sum of its annual grant, program income received by units of general local government dur- ing each program year, regardless of the fiscal year in which the state grant funds that generate the program in- come were appropriated (whether re- tained by units of general local govern- ment or paid to the state), and funds reallocated by HUD to the state during each program year. (iii) The amount of CDBG funds used to pay the sum of administrative costs in excess of $100,000 paid pursuant to paragraph (a)(1)(i) of this section and technical assistance costs paid pursu- ant to paragraph (a)(1)(ii) of this sec- tion must not exceed 3 percent of the sum of a state’s annual grant, program income received by units of general local government during each program year, regardless of the fiscal year in which the state grant funds generate the program income were appropriated (whether retained by the unit of gen- eral local government or paid to the state), and funds reallocated by HUD to the state. (iv) In calculating the amount of CDBG funds that may be used to pay state administrative expenses prior to January 23, 2004, the state may include in the calculation the following ele- ments only to the extent that they are within the following time limitations: (A) $100,000 per annual grant begin- ning with FY 1984 allocations; (B) Two percent of the sum of a state’s annual grant and funds reallo- cated by HUD to the state within a pro- gram year, without limitation based on when such amounts were received; (C) Two percent of program income returned by units of general local gov- ernment to states after August 21, 1985; and (D) Two percent of program income received and retained by units of gen- eral local government after February 11, 1991. (v) In regard to its administrative costs, the state has the option of se- lecting its approach for demonstrating compliance with the requirements of this paragraph (a)(1) of this section. Any state whose matching cost con- tributions toward state administrative expense matching requirements are in arrears must bring matching cost con- tributions up to the level of CDBG funds expended for such costs. A state grant may not be closed out if the state’s matching cost contribution is not at least equal to the amount of CDBG funds in excess of $100,000 ex- pended for administration. Funds from any year’s grant may be used to pay administrative costs associated with any other year’s grant. The two ap- proaches for demonstrating compliance with this paragraph (a)(1) of this sec- tion are: (A) Cumulative accounting of adminis- trative costs incurred by the state since its VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00133 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 124 24 CFR Ch. V (4–1–13 Edition) §570.489 assumption of the CDBG program. Under this approach, the state will identify, for each grant it has received, the CDBG funds eligible to be used for state administrative expenses, as well as the minimum amount of matching funds that the state is required to con- tribute. The amounts will then be ag- gregated for all grants received. The state must keep records demonstrating the actual amount of CDBG funds from each grant received that were used for state administrative expenses, as well as matching amounts that were con- tributed by the state. The state will be considered to be in compliance with the applicable requirements if the ag- gregate of the actual amounts of CDBG funds spent on state administrative ex- penses does not exceed the aggregate maximum allowable amount and if the aggregate amount of matching funds that the state has expended is equal to or greater than the aggregate amount of CDBG funds in excess of $100,000 (for each annual grant within the subject period) spent on administrative ex- penses during its 3- to 5-year Consolidated Planning pe- riod. If the state grant for any grant year within the 3- to 5-year period has been closed out, the aggregate amount of CDBG funds spent on state adminis- trative expenses, the aggregate max- imum allowable amount, the aggregate matching funds expended, and the ag- gregate amount of CDBG funds in ex- cess of $100,000 (for each annual grant within the subject period) will be re- duced by amounts attributable to the grant year for which the state grant has been closed out. (B) Year-to-year tracking and limitation on drawdown of funds. For each grant year, the state will calculate the max- imum allowable amount of CDBG funds that may be used for state administra- tive expenses, and will draw down amounts of those funds only upon its own expenditure of an equal or greater amount of matching funds from its own resources after the expenditure of the initial $100,000 for state administrative expenses. The state will be considered to be in compliance with the applicable requirements if the actual amount of CDBG funds spent on state administra- tive expenses does not exceed the max- imum allowable amount, and if the amount of matching funds that the state has expended for that grant year is equal to or greater than the amount of CDBG funds in excess of $100,000 spent during that same grant year. Under this approach, the state must demonstrate that it has paid from its own funds at least 50 percent of its ad- ministrative expenses in excess of $100,000 by the end of each grant year. (2) The state may not charge fees of any entity for processing or consid- ering any application for CDBG fund, or for carrying out its responsibilities under this subpart. (3) The state and its funded units of general local government shall not ex- pend for planning, management and ad- ministrative costs more than 20 per- cent of the aggregate amount of the annual grant, plus program income and funds reallocated by HUD to the State which are distributed during the time the final Statement for the annual grant is in effect. Administrative costs are those described at §570.489(a)(1) for states, and for units of general local government those described at sections 105(a)(12) and (a)(13) of the Act. (b) Reimbursement of pre-agreement costs. The state may permit, in accord- ance with such procedures as the state may establish, a unit of general local government to incur costs for CDBG activities before the establishment of a formal grant relationship between the state and the unit of general local gov- ernment and to charge these pre-agree- ment costs to the grant, provided that the activities are eligible and under- taken in accordance with the require- ments of this part and 24 CFR part 58. A state may incur costs prior to enter- ing into a grant agreement with HUD and charge those pre-agreement costs to the grant, provided that the activi- ties are eligible and are undertaken in accordance with the requirements of this part, part 58 of this title, and the citizen participation requirements of part 91 of this title. (c) Federal grant payments. The state’s requests for payment, and the Federal Government’s payments upon such re- quests, must comply with 31 CFR part 205. The state must use procedures to minimize the time elapsing between the transfer of grant funds and dis- bursement of funds by the state to VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00134 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 125 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.489 units of general local government. States must also have procedures in place, and units of general local gov- ernment must use these procedures to minimize the time elapsing between the transfer of funds by the state and disbursement for CDBG activities. (d) Fiscal controls and accounting pro- cedures. (1) A state shall have fiscal and administrative requirements for ex- pending and accounting for all funds received under this subpart. These re- quirements must be available for Fed- eral inspection and must: (i) Be sufficiently specific to ensure that funds received under this subpart are used in compliance with all appli- cable statutory and regulatory provi- sions: (ii) Ensure that funds received under this subpart are only spent for reason- able and necessary costs of operating programs under this subpart; and (iii) Ensure that funds received under this subpart are not used for general expenses required to carry out other responsibilities of state and local gov- ernments. (2) A state may satisfy this require- ment by: (i) Using fiscal and administrative re- quirements applicable to the use of its own funds; (ii) Adopting new fiscal and adminis- trative requirements; or (iii) Applying the provisions in 24 CFR part 85 ‘‘Uniform Administrative Requirements for Grants and Coopera- tive Agreements to State and Local Governments.’’ (A) A state that opts to satisfy this requirement for fiscal controls and ad- ministrative procedures by applying the provisions of part 85 must comply with the requirements therein. (B) A state that opts to satisfy this requirement for fiscal controls and ad- ministrative procedures by applying the provisions of part 85 of this title must also ensure that recipients of the state’s CDBG funds comply with part 84 of this title, ‘‘Uniform Administrative Requirements for Grants and Agree- ments with Institutions of Higher Edu- cation, Hospitals, and Other Non-Profit Organizations,’’ as applicable. (e) Program income. (1) For the pur- poses of this subpart, ‘‘program in- come’’ is defined as gross income re- ceived by a state, a unit of general local government, or a subgrantee of the unit of general local government that was generated from the use of CDBG funds, regardless of when the CDBG funds were appropriated and whether the activity has been closed out, except as provided in paragraph (e)(2) of this section. When income is generated by an activity that is only partially assisted with CDBG funds, the income must be prorated to reflect the percentage of CDBG funds used (e.g., a single loan supported by CDBG funds and other funds; or a single par- cel of land purchased with CDBG funds and other funds). Program income in- cludes, but is not limited to, the fol- lowing: (i) Proceeds from the disposition by sale or long-term lease of real property purchased or improved with CDBG funds, except as provided in paragraph (e)(2)(v) of this section; (ii) Proceeds from the disposition of equipment purchased with CDBG funds; (iii) Gross income from the use or rental of real or personal property ac- quired by the unit of general local gov- ernment or subgrantee of the unit of general local government with CDBG funds, less the costs incidental to the generation of the income; (iv) Gross income from the use or rental of real property, owned by the unit of general local government or other entity carrying out a CDBG ac- tivity that was constructed or im- proved with CDBG funds, less the costs incidental to the generation of the in- come; (v) Payments of principal and inter- est on loans made using CDBG funds, except as provided in paragraph (e)(2)(iii) of this section; (vi) Proceeds from the sale of loans made with CDBG funds, less reasonable legal and other costs incurred in the course of such sale that are not other- wise eligible costs under sections 105(a)(13) or 106(d)(3)(A) of the Act; (vii) Proceeds from the sale of obliga- tions secured by loans made with CDBG funds, less reasonable legal and other costs incurred in the course of such sale that are not otherwise eligi- ble costs under sections 105(a)(13) or 106(d)(3)(A) of the Act; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00135 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 126 24 CFR Ch. V (4–1–13 Edition) §570.489 (viii) Interest earned on funds held in a revolving fund account; (ix) Interest earned on program in- come pending disposition of the in- come; (x) Funds collected through special assessments made against nonresiden- tial properties and properties owned and occupied by households not of low and moderate income, if the special as- sessments are used to recover all or part of the CDBG portion of a public improvement; and (xi) Gross income paid to a unit of general local government or sub- grantee of the unit of general local government from the ownership inter- est in a for-profit entity acquired in re- turn for the provision of CDBG assist- ance. (2) ‘‘Program income’’ does not in- clude the following: (i) The total amount of funds, which does not exceed $35,000 received in a single year from activities, other than revolving loan funds that is retained by a unit of general local government and its subgrantees (all funds received from revolving loan funds are considered program income, regardless of amount); (ii) Amounts generated by activities eligible under section 105(a)(15) of the Act and carried out by an entity under the authority of section 105(a)(15) of the Act; (iii) Payments of principal and inter- est made by a subgrantee carrying out a CDBG activity for a unit of general local government, toward a loan from the local government to the sub- grantee, to the extent that program in- come received by the subgrantee is used for such payments; (iv) The following classes of interest, which must be remitted to HUD for transmittal to the Department of the Treasury, and will not be reallocated under section 106(c) or (d) of the Act: (A) Interest income from loans or other forms of assistance provided with CDBG funds that are used for activities determined by HUD to be not eligible under §570.482 or section 105(a) of the Act, to fail to meet a national objec- tive in accordance with the require- ments of §570.483, or to fail substan- tially to meet any other requirement of this subpart or the Act; (B) Interest income from deposits of amounts reimbursed to a state’s CDBG program account prior to the state’s disbursement of the reimbursed funds for eligible purposes; and (C) Interest income received by units of general local government on depos- its of grant funds before disbursement of the funds for activities, except that the unit of general local government may keep interest payments of up to $100 per year for administrative ex- penses otherwise permitted to be paid with CDBG funds. (v) Proceeds from the sale of real property purchased or improved with CDBG funds, if the proceeds are re- ceived more than 5 years after expira- tion of the grant agreement between the state and the unit of general local government. (3) The state may permit the unit of general local government which re- ceives or will receive program income to retain the program income, subject to the requirements of paragraph (e)(3)(ii) of this section, or the state may require the unit of general local government to pay the program income to the state. The state, however, must permit the unit of general local gov- ernment to retain the program income if the program income will be used to continue the activity from which the program income was derived. The state will determine when an activity will be considered to be continued. (i) Program income paid to the state. Except as described in paragraph (e)(3)(ii)(A) of this section, the state may require the unit of general local government that receives or will re- ceive program income to return the program income to the state. Program income that is paid to the state is treated as additional CDBG funds sub- ject to the requirements of this sub- part. Except for program income re- tained and used by the state for admin- istrative costs or technical assistance under paragraph (a) of this section, program income paid to the state must be distributed to units of general local government in accordance with the method of distribution in the action plan under §91.320(k)(1)(i) of this title that is in effect at the time the pro- gram income is distributed. To the maximum extent feasible, the state VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00136 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 127 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.489 must distribute program income before it makes additional withdrawals from the Department of the Treasury, ex- cept as provided in paragraph (f) of this section. (ii) Program income retained by a unit of general local government. A state may permit a unit of general local govern- ment that receives or will receive pro- gram income to retain the program in- come. Alternatively, subject to the ex- ception in paragraph (e)(3)(ii)(A) of this section, a state may require that the unit of general local government pay any such income to the state. (A) A state must permit the unit of general local government to retain the program income if the program income will be used to continue the activity from which it was derived. A state will determine when an activity will be considered to be continued, and HUD will give maximum feasible deference to a state’s determination, in accord- ance with §570.480(c). In making such a determination, a state may consider whether the unit of general local gov- ernment is or will be unable to comply with the requirements of paragraph (e)(3)(ii)(B) of this section or other re- quirements of this part, and the extent to which the program income is un- likely to be applied to continue the ac- tivity within the reasonably near fu- ture. When a state determines that the program income will be applied to con- tinue the activity from which it was derived, but that the amount of pro- gram income held by the unit of gen- eral local government exceeds pro- jected cash needs for the reasonably near future, the state may require the local government to return all or part of the program income to the state until such time as the program income is needed by the unit of general local government. When a state determines that a unit of local government is not likely to apply any significant amount of program income to continue the ac- tivity within a reasonable amount of time, or that it will not likely apply the program income in accordance with applicable requirements, the state may require the unit of general local gov- ernment to return all of the program income to the state for disbursement to other units of local government. A state that intends to require units of general local government to return program income in accordance with this paragraph (e)(3)(ii)(A) of this sec- tion must describe its approach in the state’s action plan required under §91.320 of this title or in a substantial amendment if the state intends to im- plement this option after the action plan is submitted to and approved by HUD. (B) Program income that is received and retained by the unit of general local government is treated as addi- tional CDBG funds and is subject to all applicable requirements of this sub- part, regardless of whether the activity that generated the program income has been closed out. If the grant that gen- erated the program income is still open when the program income is generated, program income permitted to be re- tained will be considered part of the unit of general local government’s grant that generated the program in- come. If the grant is closed, program income permitted to be retained will be considered to be part of the unit of gen- eral local government’s most recently awarded open grant. If the unit of gen- eral local government has no open grants, the program income retained by the unit of general local govern- ment will be counted as part of the state’s grant year in which the pro- gram income was generated. A state must employ one or more of the fol- lowing methods to ensure that units of general local government comply with applicable program income require- ments: (1) Maintaining contractual relation- ships with units of general local gov- ernment for the duration of the exist- ence of the program income; (2) Closing out the underlying activ- ity, but requiring as a condition of closeout that the unit of general local government obtain advance state ap- proval of either a unit of general local government’s plan for the use of pro- gram income, or of each use of program income by grant recipients via regu- larly occurring reports and requests for approval; (3) Closing out the underlying activ- ity, but requiring as a condition of closeout that the unit of general local government notify the state when new program income is received; or VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00137 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 128 24 CFR Ch. V (4–1–13 Edition) §570.489 (4) With prior HUD approval, other approaches that demonstrate that the state will ensure compliance with the requirements of this subpart by units of general local government. (C) The state must require units of general local government, to the max- imum extent feasible, to disburse pro- gram income that is subject to the re- quirements of this subpart before re- questing additional funds from the state for activities, except as provided in paragraph (f) of this section. (iii) Transfer of program income to En- titlement program. A unit of general local government that becomes eligible to be an Entitlement grantee may re- quest the state’s approval to transfer State CDBG grant-generated program income to the unit of general local gov- ernment’s Entitlement program. A state may approve the transfer, pro- vided that the unit of general local government: (A) Has officially elected to partici- pate in the Entitlement grant program; (B) Agrees to use such program in- come in accordance with Entitlement program requirements; and (C) Has set up Integrated Disburse- ment Information System (IDIS) ac- cess and agrees to enter receipt of pro- gram income into IDIS. (iv) Transfer of program income of grantees losing Entitlement status. Upon entry into the State CDBG program, a unit of general local government that has lost or relinquished its Entitle- ment status must, with respect to pro- gram income that a unit of general local government would otherwise be permitted to retain, either: (A) Retain program income generated under Entitlement grants and continue to comply with Entitlement program requirements for program income; or (B) Retain the program income and transfer it to the State CDBG program, in which case the unit of general local government must comply with the state’s rules for program income and the requirements of this paragraph (e). (4) The state must report on the re- ceipt and use of all program income (whether retained by units of general local government or paid to the state) in its annual performance and evalua- tion report. (f) Revolving funds. (1) The state may permit units of general local govern- ment to establish revolving funds to carry out specific, identified activities. A revolving fund, for this purpose, is a separate fund (with a set of accounts that are independent of other program accounts) established to carry out spe- cific activities which, in turn, generate payments to the fund for use in car- rying out such activities. These pay- ments to the revolving fund are pro- gram income and must be substantially disbursed from the revolving fund be- fore additional grant funds are drawn from the Treasury for revolving fund activities. Such program income is not required to be disbursed for non-revolv- ing fund activities. (2) The state may establish one or more state revolving funds to dis- tribute grants to units of general local government throughout a state or a re- gion of the state to carry out specific, identified activities. A revolving fund, for this purpose, is a separate fund (with a set of accounts that are inde- pendent of other program accounts) es- tablished to fund grants to units of general local government to carry out specific activities which, in turn, gen- erate payments to the fund for addi- tional grants to units of general local government to carry out such activi- ties. Program income in the revolving fund must be disbursed from the fund before additional grant funds are drawn from the Treasury for payments to units of general local government which could be funded from the revolv- ing fund. (3) A revolving fund established by ei- ther the State or unit of general local government shall not be directly fund- ed or capitalized with grant funds. (g) Procurement. When procuring property or services to be paid for in whole or in part with CDBG funds, the state shall follow its procurement poli- cies and procedures. The state shall es- tablish requirements for procurement policies and procedures for units of general local government, based on full and open competition. Methods of pro- curement (e.g., small purchase, sealed bids/formal advertising, competitive proposals, and noncompetitive pro- posals) and their applicability shall be VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00138 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 129 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.489 specified by the state. Cost plus a per- centage of cost and percentage of con- struction costs methods of contracting shall not be used. The policies and pro- cedures shall also include standards of conduct governing employees engaged in the award or administration of con- tracts. (Other conflicts of interest are covered by §570.489(h).) The state shall ensure that all purchase orders and contracts include any clauses required by Federal statutes, executive orders and implementing regulations. (h) Conflict of interest—(1) Applica- bility. (i) In the procurement of sup- plies, equipment, construction, and services by the States, units of local general governments, and subrecipi- ents, the conflict of interest provisions in paragraph (g) of this section shall apply. (ii) In all cases not governed by para- graph (g) of this section, this para- graph (h) shall apply. Such cases in- clude the acquisition and disposition of real property and the provision of as- sistance with CDBG funds by the unit of general local government or its sub- recipients, to individuals, businesses and other private entities. (2) Conflicts prohibited. Except for eli- gible administrative or personnel costs, the general rule is that no per- sons described in paragraph (h)(3) of this section who exercise or have exer- cised any functions or responsibilities with respect to CDBG activities as- sisted under this subpart or who are in a position to participate in a decision- making process or gain inside informa- tion with regard to such activities, may obtain a financial interest or ben- efit from the activity, or have an inter- est or benefit from the activity, or have an interest in any contract, sub- contract or agreement with respect thereto, or the proceeds thereunder, ei- ther for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. (3) Persons covered. The conflict of in- terest provisions for paragraph (h)(2) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the state, or of a unit of general local government, or of any designated public agencies, or subrecipients which are receiving CDBG funds. (4) Exceptions: Thresholds requirements. Upon written request by the State, an exception to the provisions of para- graph (h)(2) of this section involving an employee, agent, consultant, officer, or elected official or appointed official of the state may be granted by HUD on a case-by-case basis. In all other cases, the state may grant such an exception upon written request of the unit of gen- eral local government provided the state shall fully document its deter- mination in compliance with all re- quirements of paragraph (h)(4) of this section including the state’s position with respect to each factor at para- graph (h)(5) of this section and such documentation shall be available for review by the public and by HUD. An exception may be granted after it is de- termined that such an exception will serve to further the purpose of the Act and the effective and efficient adminis- tration of the program or project of the state or unit of general local govern- ment as appropriate. An exception may be considered only after the state or unit of general local government, as appropriate, has provided the fol- lowing: (i) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made; and (ii) An opinion of the attorney for the state or the unit of general local gov- ernment, as appropriate, that the in- terest for which the exception is sought would not violate state or local law. (5) Factors to be considered for excep- tions. In determining whether to grant a requested exception after the require- ments of paragraph (h)(4) of this sec- tion have been satisfactorily met, the cumulative effect of the following fac- tors, where applicable, shall be consid- ered: (i) Whether the exception would pro- vide a significant cost benefit or an es- sential degree of expertise to the pro- gram or project which would otherwise not be available; (ii) Whether an opportunity was pro- vided for open competitive bidding or negotiation; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00139 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 130 24 CFR Ch. V (4–1–13 Edition) §570.489 (iii) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted ac- tivity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (iv) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decisionmaking process with respect to the specific as- sisted activity in question; (v) Whether the interest or benefit was present before the affected person was in a position as described in para- graph (h)(3) of this section; (vi) Whether undue hardship will re- sult either to the State or the unit of general local government or the person affected when weighed against the pub- lic interest served by avoiding the pro- hibited conflict; and (vii) Any other relevant consider- ations. (i) Closeout of grants to units of general local government. The State shall estab- lish requirements for timely closeout of grants to units of general local gov- ernment and shall take action to en- sure the timely closeout of such grants. (j) Change of use of real property. The standards described in this section apply to real property within the unit of general local government’s control (including activities undertaken by subrecipients) which was acquired or improved in whole or in part using CDBG funds in excess of the threshold for small purchase procurement (24 CFR 85.36, ‘‘Administrative Require- ments for Grants and Cooperative Agreements to State, Local and Feder- ally Recognized Indian Tribal Govern- ments’’). These standards shall apply from the date CDBG funds are first spent for the property until five years after closeout of the unit of general local government’s grant. (1) A unit of general local govern- ments may not change the use or planned use of any such property (in- cluding the beneficiaries of such use) from that for which the acquisition or improvement was made, unless the unit of general local government pro- vides affected citizens with reasonable notice of and opportunity to comment on any proposed change, and either: (i) The new use of the property quali- fies as meeting one of the national ob- jectives and is not a building for the general conduct of government; or (ii) The requirements in paragraph (j)(2) of this section are met. (2) If the unit of general local govern- ment determines, after consultation with affected citizens, that it is appro- priate to change the use of the prop- erty to a use which does not qualify under paragraph (j)(1) of this section, it may retain or dispose of the property for the changed use if the unit of gen- eral local government’s CDBG program is reimbursed or the state’s CDBG pro- gram is reimbursed, at the discretion of the state. The reimbursement shall be in the amount of the current fair market value of the property, less any portion of the value attributable to ex- penditures of non-CDBG funds for ac- quisition of, and improvements to, the property, except that if the change in use occurs after grant closeout but within 5 years of such closeout, the unit of general local government shall make the reimbursement to the State’s CDBG program account. (3) Following the reimbursement of the CDBG program in accordance with paragraph (j)(2) of this section, the property no longer will be subject to any CDBG requirements. (k) Accountability for real and personal property. The State shall establish and implement requirements, consistent with State law and the purposes and requirements of this subpart (including paragraph (j) of this section) governing the use, management, and disposition of real and personal property acquired with CDBG funds. (l) Debarment and suspension. The re- quirements in 2 CFR part 2424 are ap- plicable. CDBG funds may not be pro- vided to excluded or disqualified per- sons. (m) Audits. Notwithstanding any other provision of this title, audits of a state and units of general local govern- ment shall be conducted in accordance with §85.26 of this title, which imple- ments the Single Audit Act (31 U.S.C. 7501–07) and incorporates OMB Circular A–133. States shall develop and admin- ister an audits management system to VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00140 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 131 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.490 ensure that audits of units of general local government are conducted in ac- cordance with OMB Circular A–133, if applicable. (n) Cost principles and prior approval. (1) A state must ensure that costs in- curred by the state and by its recipi- ents are in conformance with the fol- lowing cost principles, as applicable: (i) ‘‘Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A–87),’’ which is codified at 2 CFR part 225; (ii) ‘‘Cost Principles for Non-Profit Organizations (OMB Circular A–122),’’ which is codified at 2 CFR part 230; and (iii) ‘‘Cost Principles for Educational Institutions (OMB Circular A–21),’’ which is codified at 2 CFR part 220. (2) All cost items described in Appen- dix B of 2 CFR part 225 that require federal agency approval are allowable without prior approval of HUD, to the extent that they otherwise comply with the requirements of 2 CFR part 225 and are otherwise eligible under this subpart I, except for the following: (i) Depreciation methods for fixed as- sets shall not be changed without the express approval of HUD or, if charged through a cost allocation plan, of the cognizant federal agency. (ii) Fines and penalties (including pu- nitive damages) are unallowable costs to the CDBG program. [57 FR 53397, Nov. 9, 1992, as amended at 60 FR 1952, Jan. 5, 1995; 61 FR 54922, Oct. 22, 1996; 67 FR 15112, Mar. 29, 2002; 72 FR 73496, Dec. 27, 2007; 77 FR 24143, Apr. 23, 2012] §570.490 Recordkeeping requirements. (a) State records. (1) The state shall establish and maintain such records as may be necessary to facilitate review and audit by HUD of the state’s admin- istration of CDBG funds under §570.493. The content of records maintained by the state shall be as jointly agreed upon by HUD and the states and suffi- cient to enable HUD to make the deter- minations described at §570.493. For fair housing and equal opportunity pur- poses, and as applicable, such records shall include data on the racial, ethnic, and gender characteristics of persons who are applicants for, participants in, or beneficiaries of the program. The records shall also permit audit of the states in accordance with 24 CFR part 85. (2) The state shall keep records to document its funding decisions reached under the method of distribution de- scribed in 24 CFR 91.320(j)(1), including all the criteria used to select applica- tions from local governments for fund- ing and the relative importance of the criteria (if applicable), regardless of the organizational level at which final funding decisions are made, so that they can be reviewed by HUD, the In- spector General, the Government Ac- countability Office, and citizens pursu- ant to the requirements of §570.490(c). (3) Integrated Disbursement and Infor- mation System (IDIS). The state shall make entries into IDIS in a form pre- scribed by HUD to accurately capture the state’s accomplishment and fund- ing data, including program income, for each program year. It is rec- ommended that the state enter IDIS data on a quarterly basis and it is re- quired to be entered annually. (b) Unit of general local government’s record. The State shall establish rec- ordkeeping requirements for units of general local government receiving CDBG funds that are sufficient to fa- cilitate reviews and audits of such units of general local government under §§570.492 and 570.493. For fair housing and equal opportunity pur- poses, and as applicable, such records shall include data on the racial, ethnic, and gender characteristics of persons who are applicants for, participants in, or beneficiaries of the program. (c) Access to records. (1) Representa- tives of HUD, the Inspector General, and the General Accounting Office shall have access to all books, ac- counts, records, reports, files, and other papers, or property pertaining to the administration, receipt and use of CDBG funds and necessary to facilitate such reviews and audits. (2) The State shall provide citizens with reasonable access to records re- garding the past use of CDBG funds and ensure that units of general local gov- ernment provide citizens with reason- able access to records regarding the past use of CDBG funds consistent with State or local requirements concerning the privacy of personal records. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00141 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 132 24 CFR Ch. V (4–1–13 Edition) §570.491 (d) Record retention. Records of the State and units of general local govern- ment, including supporting documenta- tion, shall be retained for the greater of three years from closeout of the grant to the state, or the period re- quired by other applicable laws and regulations as described in §570.487 and §570.488. [57 FR 53397, Nov. 9, 1992, as amended at 71 FR 6971, Feb. 9, 2006; 77 FR 24146, Apr. 23, 2012] §570.491 Performance and evaluation report. The annual performance and evalua- tion report shall be submitted in ac- cordance with 24 CFR part 91. (Approved by the Office of Management and Budget under control number 2506–0117) [60 FR 1916, Jan. 5, 1995] §570.492 State’s reviews and audits. (a) The state shall make reviews and audits including on-site reviews, of units of general local government as may be necessary or appropriate to meet the requirements of section 104(e)(2) of the Act. (b) In the case of noncompliance with these requirements, the State shall take such actions as may be appro- priate to prevent a continuance of the deficiency, mitigate any adverse ef- fects or consequences and prevent a re- currence. The state shall establish remedies for units of general local gov- ernment noncompliance. §570.493 HUD’s reviews and audits. (a) General. At least on an annual basis, HUD shall make such reviews and audits as may be necessary or ap- propriate to determine: (1) Whether the state has distributed CDBG funds to units of general local government in a timely manner in con- formance to the method of distribution described in its action plan under part 91 of this title; (2) Whether the state has carried out its certifications in compliance with the requirements of the Act and this subpart and other applicable laws; and (3) Whether the state has made re- views and audits of the units of general local government required by §570.492. (b) Information considered. In con- ducting performance reviews and au- dits, HUD will rely primarily on infor- mation obtained from the state’s per- formance report, records maintained by the state, findings from on-site monitoring, audit reports, and the sta- tus of the state’s unexpended grant funds. HUD may also consider relevant information on the state’s performance gained from other sources, including litigation, citizens’ comments, and other information provided by the state. A State’s failure to maintain records in accordance with §570.490 may result in a finding that the State has failed to meet the applicable re- quirement to which the record per- tains. [57 FR 53397, Nov. 9, 1992, as amended at 61 FR 54922, Oct. 22, 1996] §570.494 Timely distribution of funds by states. (a) States are encouraged to adopt and achieve a goal of obligating and announcing 95 percent of funds to units of general local government within 12 months of the state signing its grant agreement with HUD. (b) HUD will review each state to de- termine if the state has distributed CDBG funds in a timely manner. The state’s distribution of CDBG funds is timely if: (1) All of the state’s annual grant (ex- cluding state administration) has been obligated and announced to units of general local government within 15 months of the state signing its grant agreement with HUD; and (2) Recaptured funds and program in- come received by the state are expedi- tiously obligated and announced to units of general local government. (c) HUD may collect necessary infor- mation from states to determine whether CDBG funds have been distrib- uted in a timely manner. §570.495 Reviews and audits response. (a) If HUD’s review and audit under §570.493 results in a negative deter- mination, or if HUD otherwise deter- mines that a state or unit of general local government has failed to comply with any requirement of this subpart, the state will be given an opportunity VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00142 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 133 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.496 to contest the finding and will be re- quested to submit a plan for corrective action. If the state is unsuccessful in contesting the validity of the finding to the satisfaction of HUD, or if the state’s plan for corrective action is not satisfactory to HUD, HUD may take one or more of the following actions to prevent a continuation of the defi- ciency; mitigate, to the extent pos- sible, the adverse effects or con- sequence of the deficiency; or prevent a recurrence of the deficiency: (1) Issue a letter of warning that ad- vises the State of the deficiency and puts the state on notice that additional action will be taken if the deficiency is not corrected or is repeated; (2) Advise the state that additional information or assurances will be re- quired before acceptance of one or more of the certifications required for the succeeding year grant; (3) Advise the state to suspend or ter- minate disbursement of funds for a de- ficient activity or grant; (4) Advise the state to reimburse its grant in any amounts improperly ex- pended; (5) Change the method of payment to the state from an advance basis to a re- imbursement basis; (6) Based on the state’s current fail- ure to comply with a requirement of this subpart which will affect the use of the succeeding year grant, condition the use of the succeeding fiscal years grant funds upon appropriate correc- tive action by the state. When the use of funds is conditioned, HUD shall specify the reasons for the conditions and the actions necessary to satisfy the conditions. (b)(1) Whenever HUD determines that a state or unit of general local govern- ment which is a recipient of CDBG funds has failed to comply with section 109 of the Act (nondiscrimination re- quirements), HUD shall notify the gov- ernor of the State or chief executive of- ficer of the unit of general local gov- ernment of the noncompliance and shall request the governor or the chief executive officer to secure compliance. If within a reasonable time, not to ex- ceed sixty days, the governor or chief executive officer fails or refuses to se- cure compliance, HUD may take the following action: (i) Refer the matter to the Attorney General with a recommendation that an appropriate civil action be insti- tuted; (ii) Exercise the powers and functions provided by title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d–2000d–7); (iii) Exercise the powers and func- tions provided for in §570.496; or (iv) Take such other action as may be provided by law. (2) When a matter is referred to the Attorney General pursuant to para- graph (b)(1)(i) of this section, or when- ever HUD has reason to believe that a State or unit of general local govern- ment is engaged in a pattern or prac- tice in violation of the provisions of section 109 of the Act, the Attorney General may bring a civil action in any appropriate United States district court for such relief as may be appro- priate, including injunctive relief. §570.496 Remedies for noncompliance; opportunity for hearing. (a) General. Action pursuant to this section will be taken only after at least one of the corrective or remedial ac- tions specified in §570.495 has been taken, and only then if the State or unit of general local government has not made an appropriate or timely re- sponse. (b) Remedies. (1) If HUD finds after reasonable notice and opportunity for hearing that a State or unit of general local government has failed to comply with any provision of this subpart, until HUD is satisfied that there is no longer failure to comply, HUD shall: (i) Terminate payments to the state; (ii) Reduce payments for current or future grants to the state by an amount equal to the amount of CDBG funds distributed or used without com- pliance with the requirements of this subpart; (iii) Limit the availability of pay- ments to the state to activities not af- fected by the failure to comply or to activities designed to overcome the failure to comply; (iv) Based on the state’s failure to comply with a requirement of this sub- part (other than the state’s current failure to comply which will affect the use of the succeeding year grant), con- dition the use of the grant funds upon VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00143 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 134 24 CFR Ch. V (4–1–13 Edition) §570.496 appropriate corrective action by the state specified by HUD; or (v) With respect to a CDBG grant awarded by the state to a unit of gen- eral local government, withhold, re- duce, or withdraw the grant, require the state to withhold, reduce, or with- draw the grant, or take other action as appropriate, except that CDBG funds expended on eligible activities shall not be recaptured or deducted from fu- ture CDBG grants to such unit of gen- eral local government. (2) HUD may on due notice suspend payments at any time after the issuance of a notice of opportunity for hearing pursuant to paragraph (d) of this section, pending such hearing and a final decision, to the extent HUD de- termines such action necessary to pre- vent a continuation of the noncompli- ance. (c) In lieu of, or in addition to, the action authorized by paragraph (b) of this section, if HUD has reason to be- lieve that the state or unit of general local government has failed to comply substantially with any provision of this subpart, HUD may: (1) Refer the matter to the Attorney General of the United States with a recommendation that an appropriate civil action be instituted; and (2) Upon such a referral, the Attorney General may bring a civil action in any United States district court having venue thereof for such relief as may be appropriate, including an action to re- cover the amount of the CDBG funds which was not expended in accordance with this subpart, or for mandatory or injunctive relief. (d) Proceedings. When HUD proposes to take action pursuant to this section, the respondent in the proceedings will be the state. At the option of HUD, a unit of general local government may also be a respondent. These procedures are to be followed before imposition of a sanction described in paragraph (b)(1) of this section: (1) Notice of opportunity for hearing. HUD shall notify the respondent in writing of the proposed action and of the opportunity for a hearing. The no- tice shall be sent to the respondent by first class mail and shall provide no- tice: (i) In a manner which is adequate to allow the respondent to prepare its re- sponse, the basis upon which HUD de- termined that the respondent failed to comply with a provision of this sub- part; (ii) That the hearing procedures are governed by these rules; (iii) That the respondent has 14 days from receipt of the notice within which to provide a written request for a hear- ing to the Docket Clerk, Office of Ad- ministrative Law Judges, and the ad- dress and telephone number of the Docket Clerk; (iv) Of the action which HUD pro- poses to take and that the authority for this action is §570.496 of this sub- part; (v) That if the respondent fails to re- quest a hearing within the time speci- fied, HUD’s determination that the re- spondent failed to comply with a provi- sion of this subpart shall be final and HUD may proceed to take the proposed action. (2) Initiation of hearing. The respond- ent shall be allowed 14 days from re- ceipt of the notice within which to no- tify HUD in writing of its request for a hearing. If no request is received with- in the time specified, HUD’s deter- mination that the respondent failed to comply with a provision of this subpart shall be final and HUD may proceed to take the proposed action. (3) Administrative Law Judge. Pro- ceedings conducted under these rules shall be presided over by an Adminis- trative Law Judge (ALJ), appointed as provided by section 11 of the Adminis- trative Procedure Act (5 U.S.C. 3105). The case shall be referred to the ALJ by HUD at the time a hearing is re- quested. The ALJ shall promptly no- tify the parties of the time and place at which the hearing will be held. The ALJ shall conduct a fair and impartial hearing and take all action necessary to avoid delay in the disposition of pro- ceedings and to maintain order. The ALJ shall have all powers necessary to those ends, including but not limited to the power: (i) To administer oaths and affirma- tions; (ii) To issue subpoenas as authorized by law; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00144 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 135 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.496 (iii) To rule upon offers of proof and receive relevant evidence; (iv) To order or limit discovery be- fore the hearing as the interests of jus- tice may require; (v) To regulate the course of the hearing and the conduct of the parties and their counsel; (vi) To hold conferences for the set- tlement or simplification of the issues by consent of the parties; (vii) To consider and rule upon all procedural and other motions appro- priate in adjudicative proceedings; and (viii) To make and file initial deter- minations. (4) Ex parte communications. An ex parte communication is any commu- nication with an ALJ, direct or indi- rect, oral or written, concerning the merits or procedures of any pending proceeding which is made by a party in the absence of any other party. Ex parte communications are prohibited except where the purpose and content of the communication have been dis- closed in advance or simultaneously to all parties, or the communication is a request for information concerning the status of the case. Any ALJ who re- ceives an ex parte communication which the ALJ knows or has reason to believe is unauthorized shall promptly place the communication, or its sub- stance, in all files and shall furnish copies to all parties. Unauthorized ex parte communications shall not be taken into consideration in deciding any matter in issue. (5) The hearing. All parties shall have the right to be represented at the hear- ing by counsel. The ALJ shall conduct the proceedings in an expeditious man- ner while allowing the parties to present all oral and written evidence which tends to support their respective positions, but the ALJ shall exclude ir- relevant, immaterial or unduly repeti- tious evidence. HUD has the burden of proof in showing by a preponderance of evidence that the respondent failed to comply with a provision of this sub- part. Each party shall be allowed to cross-examine adverse witnesses and to rebut and comment upon evidence pre- sented by the other party. Hearings shall be open to the public. So far as the orderly conduct of the hearing per- mits, interested persons other than the parties may appear and participate in the hearing. (6) Transcripts. Hearings shall be re- corded and transcribed only by a re- porter under the supervision of the ALJ. The original transcript shall be a part of the record and shall constitute the sole official transcript. Respond- ents and the public, at their own ex- pense, shall obtain copies of the tran- script. (7) The ALJ’s decisions. At the conclu- sion of the hearing, the ALJ shall give the parties a reasonable opportunity to submit proposed findings and conclu- sions and supporting reasons therefor. Generally, within 60 days after the con- clusion of the hearing, the ALJ shall prepare a written decision which in- cludes a Statement of findings and con- clusions, and the reasons or basis therefor, on all the material issues of fact, law or discretion presented on the record and the appropriate sanction or denial thereof. The decision shall be based on consideration of the whole record or those parts thereof cited by a party and supported by and in accord- ance with the reliable, probative, and substantial evidence. A copy of the de- cision shall be furnished to the parties immediately by first class mail and shall include a notice that any requests for review by the Secretary must be made in writing to the Secretary with- in 30 days of the receipt of the decision. (8) Record. The transcript of testi- mony and exhibits, together with the decision of the ALJ and all papers and requests filed in the proceeding, con- stitutes the exclusive record for deci- sion and, on payment of its reasonable cost, shall be made available to the parties. After reaching the initial deci- sion, the ALJ shall certify to the com- plete record and forward the record to the Secretary. (9) Review by the Secretary. The deci- sion by the ALJ shall constitute the final decision of HUD unless, within 30 days after the receipt of the decision, either the respondent or the Assistant Secretary for Community Planning and Development files an exception and re- quest for review by the Secretary. The excepting party must transmit simul- taneously to the Secretary and the other party the request for review and the bases of the party’s exceptions to VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00145 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 136 24 CFR Ch. V (4–1–13 Edition) §570.497 the findings of the ALJ. The other party shall be allowed 30 days from re- ceipt of the exception to provide the Secretary and the excepting party with a written reply. The Secretary shall then review the record of the case, in- cluding the exceptions and the reply. On the basis of such review, the Sec- retary shall issue a written determina- tion, including a Statement of the ra- tionale therefor, affirming, modifying or revoking the decision of the ALJ. The Secretary’s decision shall be made and transmitted to the parties within 60 days after the decision of the ALJ was furnished to the parties. (10) Judicial review. The respondent may seek judicial review of HUD’s de- cision pursuant to section 111(c) of the Act. [74 FR 4636, Jan. 26, 2009] §570.497 Condition of State election to administer State CDBG Program. Pursuant to section 106(d)(2)(A)(i) of the Act, a State has the right to elect, in such manner and at such time as the Secretary may prescribe, to administer funds allocated under subpart A of this part for use in nonentitlement areas of the State. After January 26, 1995, any State which elects to administer the allocation of CDBG funds for use in nonentitlement areas of the State in any year must, in addition to all other requirements of this subpart, submit a pledge by the State in accordance with section 108(d)(2) of the Act, and in a form acceptable to HUD, of any future CDBG grants it may receive under sub- part A and this subpart. Such pledge shall be for the purpose of assuring re- payment of any debt obligations (as de- fined in §570.701), in accordance with their terms, that HUD may have guar- anteed in the respective State on be- half of any nonentitlement public enti- ty (as defined in §570.701) or its des- ignated public agency prior to the State’s election. [59 FR 66604, Dec. 27, 1994] Subpart J—Grant Administration SOURCE: 53 FR 8058, Mar. 11, 1988, unless otherwise noted. §570.500 Definitions. For the purposes of this subpart, the following terms shall apply: (a) Program income means gross in- come received by the recipient or a subrecipient directly generated from the use of CDBG funds, except as pro- vided in paragraph (a)(4) of this sec- tion. (1) Program income includes, but is not limited to, the following: (i) Proceeds from the disposition by sale or long-term lease of real property purchased or improved with CDBG funds; (ii) Proceeds from the disposition of equipment purchased with CDBG funds; (iii) Gross income from the use or rental of real or personal property ac- quired by the recipient or by a sub- recipient with CDBG funds, less costs incidental to generation of the income; (iv) Gross income from the use or rental of real property, owned by the recipient or by a subrecipient, that was constructed or improved with CDBG funds, less costs incidental to genera- tion of the income; (v) Payments of principal and inter- est on loans made using CDBG funds, except as provided in paragraph (a)(3) of this section; (vi) Proceeds from the sale of loans made with CDBG funds; (vii) Proceeds from sale of obliga- tions secured by loans made with CDBG funds; (viii) [Reserved] (ix) Interest earned on program in- come pending its disposition; and (x) Funds collected through special assessments made against properties owned and occupied by households not of low and moderate income, where the assessments are used to recover all or part of the CDBG portion of a public improvement. (2) Program income does not include income earned (except for interest de- scribed in §570.513) on grant advances from the U.S. Treasury. The following items of income earned on grant ad- vances must be remitted to HUD for transmittal to the U.S. Treasury, and will not be reallocated under section 106(c) or (d) of the Act: (i) Interest earned from the invest- ment of the initial proceeds of a grant advance by the U.S. Treasury; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00146 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 137 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.500 (ii) Interest earned on loans or other forms of assistance provided with CDBG funds that are used for activities determined by HUD either to be ineli- gible or to fail to meet a national ob- jective in accordance with the require- ments of subpart C of this part, or that fail substantially to meet any other re- quirement of this part; and (iii) Interest earned on the invest- ment of amounts reimbursed to the CDBG program account prior to the use of the reimbursed funds for eligible purposes. (3) The calculation of the amount of program income for the recipient’s CDBG program as a whole (i.e., com- prising activities carried out by a grantee and its subrecipients) shall ex- clude payments made by subrecipients of principal and/or interest on CDBG- funded loans received from grantees if such payments are made using program income received by the subrecipient. (By making such payments, the sub- recipient shall be deemed to have transferred program income to the grantee.) The amount of program in- come derived from this calculation shall be used for reporting purposes, for purposes of applying the requirement under §570.504(b)(2)(iii), and in deter- mining limitations on planning and ad- ministration and public services activi- ties to be paid for with CDBG funds. (4) Program income does not include: (i) Any income received in a single program year by the recipient and all its subrecipients if the total amount of such income does not exceed $25,000; and (ii) Amounts generated by activities that are financed by a loan guaranteed under section 108 of the Act and meet one or more of the public benefit cri- teria specified at §570.209(b)(2)(v) or are carried out in conjunction with a grant under section 108(q) in an area deter- mined by HUD to meet the eligibility requirements for designation as an Urban Empowerment Zone pursuant to 24 CFR part 597, subpart B. Such exclu- sion shall not apply if CDBG funds are used to repay the guaranteed loan. When such a guaranteed loan is par- tially repaid with CDBG funds, the amount generated shall be prorated to reflect the percentage of CDBG funds used. Amounts generated by activities financed with loans guaranteed under section 108 which are not defined as program income shall be treated as miscellaneous revenue and shall not be subject to any of the requirements of this part, except that the use of such funds shall be limited to activities that are located in a revitalization strategy area and implement a HUD approved area revitalization strategy pursuant to §91.215(e) of this title. However, such treatment shall not affect the right of the Secretary to require the section 108 borrower to pledge such amounts as se- curity for the guaranteed loan. The de- termination whether such amounts shall constitute program income shall be governed by the provisions of the contract required at §570.705(b)(1). (5) Examples of other receipts that are not considered program income are proceeds from fund raising activities carried out by subrecipients receiving CDBG assistance (the costs of fund- raising are generally unallowable under the applicable OMB circulars ref- erenced in 24 CFR 84.27), funds col- lected through special assessments used to recover the non-CDBG portion of a public improvement, and proceeds from the disposition of real property acquired or improved with CDBG funds when the disposition occurs after the applicable time period specified in §570.503(b)(8) for subrecipient-con- trolled property, or in §570.505 for re- cipient-controlled property. (b) Revolving fund means a separate fund (with a set of accounts that are independent of other program ac- counts) established for the purpose of carrying out specific activities which, in turn, generate payments to the fund for use in carrying out the same activi- ties. Each revolving loan fund’s cash balance must be held in an interest- bearing account, and any interest paid on CDBG funds held in this account shall be considered interest earned on grant advances and must be remitted to HUD for transmittal to the U.S. Treasury no less frequently than annu- ally. (Interest paid by borrowers on eli- gible loans made from the revolving loan fund shall be program income and treated accordingly.) (c) Subrecipient means a public or pri- vate nonprofit agency, authority, or VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00147 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 138 24 CFR Ch. V (4–1–13 Edition) §570.501 organization, or a for-profit entity au- thorized under §570.201(o), receiving CDBG funds from the recipient or an- other subrecipient to undertake activi- ties eligible for such assistance under subpart C of this part. The term ex- cludes an entity receiving CDBG funds from the recipient under the authority of §570.204, unless the grantee explic- itly designates it as a subrecipient. The term includes a public agency des- ignated by a unit of general local gov- ernment to receive a loan guarantee under subpart M of this part, but does not include contractors providing sup- plies, equipment, construction, or serv- ices subject to the procurement re- quirements in 24 CFR 85.36 or 84.40, as applicable. [53 FR 8058, Mar. 11, 1988, as amended at 57 FR 27120, June 17, 1992; 60 FR 1952, Jan. 5, 1995; 60 FR 17445, Apr. 6, 1995; 60 FR 56914, Nov. 9, 1995] §570.501 Responsibility for grant ad- ministration. (a) One or more public agencies, in- cluding existing local public agencies, may be designated by the chief execu- tive officer of the recipient to under- take activities assisted by this part. A public agency so designated shall be subject to the same requirements as are applicable to subrecipients. (b) The recipient is responsible for ensuring that CDBG funds are used in accordance with all program require- ments. The use of designated public agencies, subrecipients, or contractors does not relieve the recipient of this re- sponsibility. The recipient is also re- sponsible for determining the adequacy of performance under subrecipient agreements and procurement con- tracts, and for taking appropriate ac- tion when performance problems arise, such as the actions described in §570.910. Where a unit of general local government is participating with, or as part of, an urban county, or as part of a metropolitan city, the recipient is re- sponsible for applying to the unit of general local government the same re- quirements as are applicable to sub- recipients, except that the five-year pe- riod identified under §570.503(b)(8)(i) shall begin with the date that the unit of general local government is no longer considered by HUD to be a part of the metropolitan city or urban coun- ty, as applicable, instead of the date that the subrecipient agreement ex- pires. [53 FR 8058, Mar. 11, 1988, as amended at 57 FR 27120, June 17, 1992] §570.502 Applicability of uniform ad- ministrative requirements. (a) Recipients and subrecipients that are governmental entities (including public agencies) shall comply with the requirements and standards of OMB Circular No. A–87, ‘‘Cost Principles for State, Local, and Indian Tribal Govern- ments’’; OMB Circular A–128, ‘‘Audits of State and Local Governments’’ (im- plemented at 24 CFR part 44); and with the following sections of 24 CFR part 85 ‘‘Uniform Administrative Require- ments for Grants and Cooperative Agreements to State and Local Gov- ernments’’ or the related CDBG provi- sion, as specified in this paragraph: (1) Section 85.3, ‘‘Definitions’’; (2) Section 85.6, ‘‘Exceptions’’; (3) Section 85.12, ‘‘Special grant or subgrant conditions for ‘high-risk’ grantees’’; (4) Section 85.20, ‘‘Standards for fi- nancial management systems,’’ except paragraph (a); (5) Section 85.21, ‘‘Payment,’’ except as modified by §570.513; (6) Section 85.22, ‘‘Allowable costs’’; (7) Section 85.26, ‘‘Non-federal au- dits’’; (8) Section 85.32, ‘‘Equipment,’’ ex- cept in all cases in which the equip- ment is sold, the proceeds shall be pro- gram income; (9) Section 85.33, ‘‘Supplies’’; (10) Section 85.34, ‘‘Copyrights’’; (11) Section 85.35, ‘‘Subawards to debarred and suspended parties’’; (12) Section 85.36, ‘‘Procurement,’’ ex- cept paragraph (a); (13) Section 85.37, ‘‘Subgrants’’; (14) Section 85.40, ‘‘Monitoring and reporting program performance,’’ ex- cept paragraphs (b) through (d) and paragraph (f); (15) Section 85.41, ‘‘Financial report- ing,’’ except paragraphs (a), (b), and (e); (16) Section 85.42, ‘‘Retention and ac- cess requirements for records,’’ except that the period shall be four years; (17) Section 85.43, ‘‘Enforcement’’; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00148 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 139 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.503 (18) Section 85.44, ‘‘Termination for convenience’’; (19) Section 85.51 ‘‘Later disallow- ances and adjustments’’ and (20) Section 85.52, ‘‘Collection of amounts due.’’ (b) Subrecipients, except subrecipi- ents that are governmental entities, shall comply with the requirements and standards of OMB Circular No. A– 122, ‘‘Cost Principles for Non-profit Or- ganizations,’’ or OMB Circular No. A– 21, ‘‘Cost Principles for Educational In- stitutions,’’ as applicable, and OMB Circular A–133, ‘‘Audits of Institutions of Higher Education and Other Non- profit Institutions’’ (as set forth in 24 CFR part 45). Audits shall be conducted annually. Such subrecipients shall also comply with the following provisions of the Uniform Administrative require- ments of OMB Circular A–110 (imple- mented at 24 CFR part 84, ‘‘Uniform Administrative Requirements for Grants and Agreements With Institu- tions of Higher Education, Hospitals and Other Non-Profit Organizations’’) or the related CDBG provision, as spec- ified in this paragraph: (1) Subpart A—‘‘General’’; (2) Subpart B—‘‘Pre-Award Require- ments,’’ except for §84.12, ‘‘Forms for Applying for Federal Assistance’’; (3) Subpart C—‘‘Post-Award Require- ments,’’ except for: (i) Section 84.22, ‘‘Payment Require- ments.’’ Grantees shall follow the standards of §§85.20(b)(7) and 85.21 in making payments to subrecipients; (ii) Section 84.23, ‘‘Cost Sharing and Matching’’; (iii) Section 84.24, ‘‘Program In- come.’’ In lieu of §84.24, CDBG sub- recipients shall follow §570.504; (iv) Section 84.25, ‘‘Revision of Budg- et and Program Plans’’; (v) Section 84.32, ‘‘Real Property.’’ In lieu of §84.32, CDBG subrecipients shall follow §570.505; (vi) Section 84.34(g), ‘‘Equipment.’’ In lieu of the disposition provisions of §84.34(g), the following applies: (A) In all cases in which equipment is sold, the proceeds shall be program in- come (prorated to reflect the extent to which CDBG funds were used to acquire the equipment); and (B) Equipment not needed by the sub- recipient for CDBG activities shall be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; (vii) Section 84.51 (b), (c), (d), (e), (f), (g), and (h), ‘‘Monitoring and Reporting Program Performance’’; (viii) Section 84.52, ‘‘Financial Re- porting’’; (ix) Section 84.53(b), ‘‘Retention and access requirements for records.’’ Sec- tion 84.53(b) applies with the following exceptions: (A) The retention period referenced in §84.53(b) pertaining to individual CDBG activities shall be four years; and (B) The retention period starts from the date of submission of the annual performance and evaluation report, as prescribed in 24 CFR 91.520, in which the specific activity is reported on for the final time rather than from the date of submission of the final expendi- ture report for the award; (x) Section 84.61, ‘‘Termination.’’ In lieu of the provisions of §84.61, CDBG subrecipients shall comply with §570.503(b)(7); and (4) Subpart D—‘‘After-the-Award Re- quirements,’’ except for §84.71, ‘‘Close- out Procedures.’’ [53 FR 8058, Mar. 11, 1988, as amended at 60 FR 1916, Jan. 5, 1995; 60 FR 56915, Nov. 9, 1995] §570.503 Agreements with subrecipi- ents. (a) Before disbursing any CDBG funds to a subrecipient, the recipient shall sign a written agreement with the sub- recipient. The agreement shall remain in effect during any period that the subrecipient has control over CDBG funds, including program income. (b) At a minimum, the written agree- ment with the subrecipient shall in- clude provisions concerning the fol- lowing following items: (1) Statement of work. The agreement shall include a description of the work to be performed, a schedule for com- pleting the work, and a budget. These items shall be in sufficient detail to provide a sound basis for the recipient effectively to monitor performance under the agreement. (2) Records and reports. The recipient shall specify in the agreement the par- ticular records the subrecipient must maintain and the particular reports VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00149 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 140 24 CFR Ch. V (4–1–13 Edition) §570.504 the subrecipient must submit in order to assist the recipient in meeting its recordkeeping and reporting require- ments. (3) Program income. The agreement shall include the program income re- quirements set forth in §570.504(c). The agreement shall also specify that, at the end of the program year, the grant- ee may require remittance of all or part of any program income balances (including investments thereof) held by the subrecipient (except those needed for immediate cash needs, cash bal- ances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs). (4) Uniform administrative require- ments. The agreement shall require the subrecipient to comply with applicable uniform administrative requirements, as described in §570.502. (5) Other program requirements. The agreement shall require the sub- recipient to carry out each activity in compliance with all Federal laws and regulations described in subpart K of these regulations, except that: (i) The subrecipient does not assume the recipient’s environmental respon- sibilities described at §570.604; and (ii) The subrecipient does not assume the recipient’s responsibility for initi- ating the review process under the pro- visions of 24 CFR part 52. (6) Suspension and termination. The agreement shall specify that, in ac- cordance with 24 CFR 85.43, suspension or termination may occur if the sub- recipient materially fails to comply with any term of the award, and that the award may be terminated for con- venience in accordance with 24 CFR 85.44. (7) Reversion of assets. The agreement shall specify that upon its expiration the subrecipient shall transfer to the recipient any CDBG funds on hand at the time of expiration and any ac- counts receivable attributable to the use of CDBG funds. It shall also include provisions designed to ensure that any real property under the subrecipient’s control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the subrecipient in the form of a loan) in excess of $25,000 is either: (i) Used to meet one of the national objectives in §570.208 (formerly §570.901) until five years after expira- tion of the agreement, or for such longer period of time as determined to be appropriate by the recipient; or (ii) Not used in accordance with para- graph (b)(7)(i) of this section, in which event the subrecipient shall pay to the recipient an amount equal to the cur- rent market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the recipient. (No payment is required after the period of time specified in paragraph (b)(7)(i) of this section.) [53 FR 8058, Mar. 11, 1988, as amended at 53 FR 41331, Oct. 21, 1988; 57 FR 27120, June 17, 1992; 60 FR 56915, Nov. 9, 1995; 68 FR 56405, Sept. 30, 2003] §570.504 Program income. (a) Recording program income. The re- ceipt and expenditure of program in- come as defined in §570.500(a) shall be recorded as part of the financial trans- actions of the grant program. (b) Disposition of program income re- ceived by recipients. (1) Program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds. (2) If the recipient chooses to retain program income, that program income shall be disposed of as follows: (i) Program income in the form of re- payments to, or interest earned on, a revolving fund as defined in §570.500(b) shall be substantially disbursed from the fund before additional cash with- drawals are made from the U.S. Treas- ury for the same activity. (This rule does not prevent a lump sum disburse- ment to finance the rehabilitation of privately owned properties as provided for in §570.513.) (ii) Substantially all other program income shall be disbursed for eligible activities before additional cash with- drawals are made from the U.S. Treas- ury. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00150 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 141 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.504 (iii) At the end of each program year, the aggregate amount of program in- come cash balances and any invest- ment thereof (except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump-sum drawdown, or cash or investments held for section 108 loan guarantee security needs) that, as of the last day of the program year, ex- ceeds one-twelfth of the most recent grant made pursuant to §570.304 shall be remitted to HUD as soon as prac- ticable thereafter, to be placed in the recipient’s line of credit. This provi- sion applies to program income cash balances and investments thereof held by the grantee and its subrecipients. (This provision shall be applied for the first time at the end of the program year for which Federal Fiscal Year 1996 funds are provided.) (3) Program income on hand at the time of closeout shall continue to be subject to the eligibility requirements in subpart C and all other applicable provisions of this part until it is ex- pended. (4) Unless otherwise provided in any grant closeout agreement, and subject to the requirements of paragraph (b)(5) of this section, income received after closeout shall not be governed by the provisions of this part, except that, if at the time of closeout the recipient has another ongoing CDBG grant re- ceived directly from HUD, funds re- ceived after closeout shall be treated as program income of the ongoing grant program. (5) If the recipient does not have an- other ongoing grant received directly from HUD at the time of closeout, in- come received after closeout from the disposition of real property or from loans outstanding at the time of close- out shall not be governed by the provi- sions of this part, except that such in- come shall be used for activities that meet one of the national objectives in §570.901 and the eligibility require- ments described in section 105 of the Act. (c) Disposition of program income re- ceived by subrecipients. The written agreement between the recipient and the subrecipient, as required by §570.503, shall specify whether program income received is to be returned to the recipient or retained by the sub- recipient. Where program income is to be retained by the subrecipient, the agreement shall specify the activities that will be undertaken with the pro- gram income and that all provisions of the written agreement shall apply to the specified activities. When the sub- recipient retains program income, transfers of grant funds by the recipi- ent to the subrecipient shall be ad- justed according to the principles de- scribed in paragraphs (b)(2) (i) and (ii) of this section. Any program income on hand when the agreement expires, or received after the agreement’s expira- tion, shall be paid to the recipient as required by §570.503(b)(8). (d) Disposition of certain program in- come received by urban counties. Pro- gram income derived from urban coun- ty program activities undertaken by or within the jurisdiction of a unit of gen- eral local government which thereafter terminates its participation in the urban county shall continue to be pro- gram income of the urban county. The urban county may transfer the pro- gram income to the unit of general local government, upon its termination of urban county participation, provided that the unit of general local govern- ment has become an entitlement grant- ee and agrees to use the program in- come in its own CDBG entitlement pro- gram. (e)(1) Transfer of program income to Entitlement program. A unit of general local government that becomes eligible to be an Entitlement grantee may re- quest the state’s approval to transfer State CDBG grant-generated program income to the unit of general local gov- ernment’s Entitlement program. A state may approve the transfer, pro- vided that the unit of general local government: (i) Has officially elected to partici- pate in the Entitlement grant program; (ii) Agrees to use such program in- come in accordance with Entitlement program requirements; and (iii) Has set up Integrated Disburse- ment and Information System (IDIS) access and agrees to enter receipt of program income into IDIS. (2) Transfer of program income of grant- ees losing Entitlement status. Upon entry into the State CDBG program, a unit of VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00151 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 142 24 CFR Ch. V (4–1–13 Edition) §570.505 general local government that has lost or relinquished its Entitlement status must, with respect to program income that a unit of general local government would otherwise be permitted to re- tain, either: (i) Retain the program income gen- erated under Entitlement grants and continue to comply with Entitlement program requirements for program in- come; or (ii) Retain the program income and transfer it to the State CDBG program, in which case the unit of general local government must comply with the state’s rules for program income and the requirements of §570.489(e). [53 FR 8058, Mar. 11, 1988, as amended at 60 FR 56915, Nov. 9, 1995; 77 FR 24146, Apr. 23, 2012] §570.505 Use of real property. The standards described in this sec- tion apply to real property within the recipient’s control which was acquired or improved in whole or in part using CDBG funds in excess of $25,000. These standards shall apply from the date CDBG funds are first spent for the property until five years after closeout of an entitlement recipient’s participa- tion in the entitlement CDBG program or, with respect to other recipients, until five years after the closeout of the grant from which the assistance to the property was provided. (a) A recipient may not change the use or planned use of any such property (including the beneficiaries of such use) from that for which the acquisi- tion or improvement was made unless the recipient provides affected citizens with reasonable notice of, and oppor- tunity to comment on, any proposed change, and either: (1) The new use of such property qualifies as meeting one of the na- tional objectives in §570.208 (formerly §570.901) and is not a building for the general conduct of government; or (2) The requirements in paragraph (b) of this section are met. (b) If the recipient determines, after consultation with affected citizens, that it is appropriate to change the use of the property to a use which does not qualify under paragraph (a)(1) of this section, it may retain or dispose of the property for the changed use if the re- cipient’s CDBG program is reimbursed in the amount of the current fair mar- ket value of the property, less any por- tion of the value attributable to ex- penditures of non-CDBG funds for ac- quisition of, and improvements to, the property. (c) If the change of use occurs after closeout, the provisions governing in- come from the disposition of the real property in §570.504(b)(4) or (5), as ap- plicable, shall apply to the use of funds reimbursed. (d) Following the reimbursement of the CDBG program in accordance with paragraph (b) of this section, the prop- erty no longer will be subject to any CDBG requirements. [53 FR 8058, Mar. 11, 1988, as amended at 53 FR 41331, Oct. 21, 1988] §570.506 Records to be maintained. Each recipient shall establish and maintain sufficient records to enable the Secretary to determine whether the recipient has met the requirements of this part. At a minimum, the fol- lowing records are needed: (a) Records providing a full descrip- tion of each activity assisted (or being assisted) with CDBG funds, including its location (if the activity has a geo- graphical locus), the amount of CDBG funds budgeted, obligated and expended for the activity, and the provision in subpart C under which it is eligible. (b) Records demonstrating that each activity undertaken meets one of the criteria set forth in §570.208. (Where in- formation on income by family size is required, the recipient may substitute evidence establishing that the person assisted qualifies under another pro- gram having income qualification cri- teria at least as restrictive as that used in the definitions of ‘‘low and moderate income person’’ and ‘‘low and moderate income household’’ (as appli- cable) at §570.3, such as Job Training Partnership Act (JTPA) and welfare programs; or the recipient may sub- stitute evidence that the assisted per- son is homeless; or the recipient may substitute a copy of a verifiable certifi- cation from the assisted person that his or her family income does not ex- ceed the applicable income limit estab- lished in accordance with §570.3; or the recipient may substitute a notice that VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00152 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 143 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.506 the assisted person is a referral from a state, county or local employment agency or other entity that agrees to refer individuals it determines to be low and moderate income persons based on HUD’s criteria and agrees to maintain documentation supporting these determinations.) Such records shall include the following informa- tion: (1) For each activity determined to benefit low and moderate income per- sons, the income limits applied and the point in time when the benefit was de- termined. (2) For each activity determined to benefit low and moderate income per- sons based on the area served by the activity: (i) The boundaries of the service area; (ii) The income characteristics of families and unrelated individuals in the service area; and (iii) If the percent of low and mod- erate income persons in the service area is less than 51 percent, data show- ing that the area qualifies under the exception criteria set forth at §570.208(a)(1)(ii). (3) For each activity determined to benefit low and moderate income per- sons because the activity involves a fa- cility or service designed for use by a limited clientele consisting exclusively or predominantly of low and moderate income persons: (i) Documentation establishing that the facility or service is designed for the particular needs of or used exclu- sively by senior citizens, adults meet- ing the Bureau of the Census’ Current Population Reports definition of ‘‘se- verely disabled,’’ persons living with AIDS, battered spouses, abused chil- dren, the homeless, illiterate adults, or migrant farm workers, for which the regulations provide a presumption con- cerning the extent to which low- and moderate-income persons benefit; or (ii) Documentation describing how the nature and, if applicable, the loca- tion of the facility or service estab- lishes that it is used predominantly by low and moderate income persons; or (iii) Data showing the size and an- nual income of the family of each per- son receiving the benefit. (4) For each activity carried out for the purpose of providing or improving housing which is determined to benefit low and moderate income persons: (i) A copy of a written agreement with each landlord or developer receiv- ing CDBG assistance indicating the total number of dwelling units in each multifamily structure assisted and the number of those units which will be oc- cupied by low and moderate income households after assistance; (ii) The total cost of the activity, in- cluding both CDBG and non-CDBG funds. (iii) For each unit occupied by a low and moderate income household, the size and income of the household; (iv) For rental housing only: (A) The rent charged (or to be charged) after assistance for each dwelling unit in each structure as- sisted; and (B) Such information as necessary to show the affordability of units occu- pied (or to be occupied) by low and moderate income households pursuant to criteria established and made public by the recipient; (v) For each property acquired on which there are no structures, evidence of commitments ensuring that the cri- teria in §570.208(a)(3) will be met when the structures are built; (vi) Where applicable, records dem- onstrating that the activity qualifies under the special conditions at §570.208(a)(3)(i); (vii) For any homebuyer assistance activity qualifying under §570.201(e), 570.201(n), or 570.204, identification of the applicable eligibility paragraph and evidence that the activity meets the eligibility criteria for that provi- sion; for any such activity qualifying under §570.208(a), the size and income of each homebuyer’s household; and (viii) For a §570.201(k) housing serv- ices activity, identification of the HOME project(s) or assistance that the housing services activity supports, and evidence that project(s) or assistance meet the HOME program income tar- geting requirements at 24 CFR 92.252 or 92.254. (5) For each activity determined to benefit low and moderate income per- sons based on the creation of jobs, the recipient shall provide the documenta- tion described in either paragraph (b)(5)(i) or (ii) of this section. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00153 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 144 24 CFR Ch. V (4–1–13 Edition) §570.506 (i) Where the recipient chooses to document that at least 51 percent of the jobs will be available to low and moderate income persons, documenta- tion for each assisted business shall in- clude: (A) A copy of a written agreement containing: (1) A commitment by the business that it will make at least 51 percent of the jobs available to low and moderate income persons and will provide train- ing for any of those jobs requiring spe- cial skills or education; (2) A listing by job title of the perma- nent jobs to be created indicating which jobs will be available to low and moderate income persons, which jobs require special skills or education, and which jobs are part-time, if any; and (3) A description of actions to be taken by the recipient and business to ensure that low and moderate income persons receive first consideration for those jobs; and (B) A listing by job title of the per- manent jobs filled, and which jobs of those were available to low and mod- erate income persons, and a description of how first consideration was given to such persons for those jobs. The de- scription shall include what hiring process was used; which low and mod- erate income persons were interviewed for a particular job; and which low and moderate income persons were hired. (ii) Where the recipient chooses to document that at least 51 percent of the jobs will be held by low and mod- erate income persons, documentation for each assisted business shall include: (A) A copy of a written agreement containing: (1) A commitment by the business that at least 51 percent of the jobs, on a full-time equivalent basis, will be held by low and moderate income per- sons; and (2) A listing by job title of the perma- nent jobs to be created, identifying which are part-time, if any; (B) A listing by job title of the per- manent jobs filled and which jobs were initially held by low and moderate in- come persons; and (C) For each such low and moderate income person hired, the size and an- nual income of the person’s family prior to the person being hired for the job. (6) For each activity determined to benefit low and moderate income per- sons based on the retention of jobs: (i) Evidence that in the absence of CDBG assistance jobs would be lost; (ii) For each business assisted, a list- ing by job title of permanent jobs re- tained, indicating which of those jobs are part-time and (where it is known) which are held by low and moderate in- come persons at the time the CDBG as- sistance is provided. Where applicable, identification of any of the retained jobs (other than those known to be held by low and moderate income per- sons) which are projected to become available to low and moderate income persons through job turnover within two years of the time CDBG assistance is provided. Information upon which the job turnover projections were based shall also be included in the record; (iii) For each retained job claimed to be held by a low and moderate income person, information on the size and an- nual income of the person’s family; (iv) For jobs claimed to be available to low and moderate income persons based on job turnover, a description covering the items required for ‘‘avail- able to’’ jobs in paragraph (b)(5) of this section; and (v) Where jobs were claimed to be available to low and moderate income persons through turnover, a listing of each job which has turned over to date, indicating which of those jobs were ei- ther taken by, or available to, low and moderate income persons. For jobs made available, a description of how first consideration was given to such persons for those jobs shall also be in- cluded in the record. (7) For purposes of documenting, pur- suant to paragraph (b)(5)(i)(B), (b)(5)(ii)(C), (b)(6)(iii) or (b)(6)(v) of this section, that the person for whom a job was either filled by or made available to a low- or moderate-income person based upon the census tract where the person resides or in which the business is located, the recipient, in lieu of maintaining records showing the per- son’s family size and income, may sub- stitute records showing either the per- son’s address at the time the deter- mination of income status was made or VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00154 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 145 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.506 the address of the business providing the job, as applicable, the census tract in which that address was located, the percent of persons residing in that tract who either are in poverty or who are low- and moderate-income, as ap- plicable, the data source used for deter- mining the percentage, and a descrip- tion of the pervasive poverty and gen- eral distress in the census tract in suf- ficient detail to demonstrate how the census tract met the criteria in §570.208(a)(4)(v), as applicable. (8) For each activity determined to aid in the prevention or elimination of slums or blight based on addressing one or more of the conditions which quali- fied an area as a slum or blighted area: (i) The boundaries of the area; and (ii) A description of the conditions which qualified the area at the time of its designation in sufficient detail to demonstrate how the area met the cri- teria in §570.208(b)(1). (9) For each residential rehabilita- tion activity determined to aid in the prevention or elimination of slums or blight in a slum or blighted area: (i) The local definition of ‘‘sub- standard’’; (ii) A pre-rehabilitation inspection report describing the deficiencies in each structure to be rehabilitated; and (iii) Details and scope of CDBG as- sisted rehabilitation, by structure. (10) For each activity determined to aid in the prevention or elimination of slums or blight based on the elimi- nation of specific conditions of blight or physical decay not located in a slum or blighted area: (i) A description of the specific condi- tion of blight or physical decay treat- ed; and (ii) For rehabilitation carried out under this category, a description of the specific conditions detrimental to public health and safety which were identified and the details and scope of the CDBG assisted rehabilitation by structure. (11) For each activity determined to aid in the prevention or elimination of slums or blight based on addressing slums or blight in an urban renewal area, a copy of the Urban Renewal Plan, as in effect at the time the activ- ity is carried out, including maps and supporting documentation. (12) For each activity determined to meet a community development need having a particular urgency: (i) Documentation concerning the na- ture and degree of seriousness of the condition requiring assistance; (ii) Evidence that the recipient cer- tified that the CDBG activity was de- signed to address the urgent need; (iii) Information on the timing of the development of the serious condition; and (iv) Evidence confirming that other financial resources to alleviate the need were not available. (c) Records that demonstrate that the recipient has made the determina- tions required as a condition of eligi- bility of certain activities, as pre- scribed in §§570.201(f), 570.201(i)(2), 570.201(p), 570.201(q), 570.202(b)(3), 570.206(f), 570.209, 570.210, and 570.309. (d) Records which demonstrate com- pliance with §570.505 regarding any change of use of real property acquired or improved with CDBG assistance. (e) Records that demonstrate compli- ance with the citizen participation re- quirements prescribed in 24 CFR part 91, subpart B, for entitlement recipi- ents, or in 24 CFR part 91, subpart C, for HUD-administered small cities re- cipients. (f) Records which demonstrate com- pliance with the requirements in §570.606 regarding acquisition, displace- ment, relocation, and replacement housing. (g) Fair housing and equal oppor- tunity records containing: (1) Documentation of the analysis of impediments and the actions the re- cipient has carried out with its housing and community development and other resources to remedy or ameliorate any impediments to fair housing choice in the recipient’s community. (2) Data on the extent to which each racial and ethnic group and single- headed households (by gender of house- hold head) have applied for, partici- pated in, or benefited from, any pro- gram or activity funded in whole or in part with CDBG funds. Such informa- tion shall be used only as a basis for further investigation as to compliance with nondiscrimination requirements. No recipient is required to attain or maintain any particular statistical VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00155 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 146 24 CFR Ch. V (4–1–13 Edition) §570.507 measure by race, ethnicity, or gender in covered programs. (3) Data on employment in each of the recipient’s operating units funded in whole or in part with CDBG funds, with such data maintained in the cat- egories prescribed on the Equal Em- ployment Opportunity Commission’s EEO–4 form; and documentation of any actions undertaken to assure equal em- ployment opportunities to all persons regardless of race, color, national ori- gin, sex or handicap in operating units funded in whole or in part under this part. (4) Data indicating the race and eth- nicity of households (and gender of sin- gle heads of households) displaced as a result of CDBG funded activities, to- gether with the address and census tract of the housing units to which each displaced household relocated. Such information shall be used only as a basis for further investigation as to compliance with nondiscrimination re- quirements. No recipient is required to attain or maintain any particular sta- tistical measure by race, ethnicity, or gender in covered programs. (5) Documentation of actions under- taken to meet the requirements of §570.607(b) which implements section 3 of the Housing Development Act of 1968, as amended (12 U.S.C. 1701U) rel- ative to the hiring and training of low and moderate income persons and the use of local businesses. (6) Data indicating the racial/ethnic character of each business entity re- ceiving a contract or subcontract of $25,000 or more paid, or to be paid, with CDBG funds, data indicating which of those entities are women’s business en- terprises as defined in Executive Order 12138, the amount of the contract or subcontract, and documentation of re- cipient’s affirmative steps to assure that minority business and women’s business enterprises have an equal op- portunity to obtain or compete for con- tracts and subcontracts as sources of supplies, equipment, construction and services. Such affirmative steps may include, but are not limited to, tech- nical assistance open to all businesses but designed to enhance opportunities for these enterprises and special out- reach efforts to inform them of con- tract opportunities. Such steps shall not include preferring any business in the award of any contract or sub- contract solely or in part on the basis of race or gender. (7) Documentation of the affirmative action measures the recipient has taken to overcome prior discrimina- tion, where the courts or HUD have found that the recipient has previously discriminated against persons on the ground of race, color, national origin or sex in administering a program or activity funded in whole or in part with CDBG funds. (h) Financial records, in accordance with the applicable requirements listed in §570.502, including source docu- mentation for entities not subject to parts 84 and 85 of this title. Grantees shall maintain evidence to support how the CDBG funds provided to such enti- ties are expended. Such documentation must include, to the extent applicable, invoices, schedules containing com- parisons of budgeted amounts and ac- tual expenditures, construction progress schedules signed by appro- priate parties (e.g., general contractor and/or a project architect), and/or other documentation appropriate to the nature of the activity. (i) Agreements and other records re- lated to lump sum disbursements to private financial institutions for fi- nancing rehabilitation as prescribed in §570.513; and (j) Records required to be maintained in accordance with other applicable laws and regulations set forth in sub- part K of this part. (Approved by the Office of Management and Budget under control number 2506–0077) [53 FR 34454, Sept. 6, 1988; 53 FR 41330, Oct. 21, 1988, as amended at 60 FR 1916, 1953, Jan. 5, 1995; 60 FR 56915, Nov. 9, 1995; 61 FR 18674, Apr. 29, 1996; 64 FR 38813, July 19, 1999; 70 FR 76370, Dec. 23, 2005] §570.507 Reports. (a) Performance and evaluation re- port—(1) Entitlement grant recipients and HUD-administered small cities recipients in Hawaii. The annual performance and evaluation report shall be submitted in accordance with 24 CFR part 91. (2) HUD-administered Small Cities re- cipients in New York, and Hawaii recipi- ents for pre-FY 1995 grants—(i) Content. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00156 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 147 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.509 Each performance and evaluation re- port must contain completed copies of all forms and narratives prescribed by HUD, including a summary of the cit- izen comments received on the report. (ii) Timing. The performance and evaluation report on each grant shall be submitted: (A) No later than October 31 for all grants executed before April 1 of the same calendar year. The first report should cover the period from the execu- tion of the grant until September 30. Reports on grants made after March 31 of a calendar year will be due October 31 of the following calendar year, and the reports will cover the period of time from the execution of the grant until September 30 of the calendar year following grant execution. After the initial submission, the performance and evaluation report will be sub- mitted annually on October 31 until completion of the activities funded under the grant; (B) Hawaii grantees will submit their small cities performance and evalua- tion report for each pre-FY 1995 grant no later than 90 days after the comple- tion of their most recent program year. After the initial submission, the per- formance and evaluation report will be submitted annually until completion of the activities funded under the grant; and (C) No later than 90 days after the criteria for grant closeout, as described in §570.509(a), have been met. (iii) Citizen comments on the report. Each recipient shall make copies of the performance and evaluation report available to its citizens in sufficient time to permit the citizens to com- ment on the report before its submis- sion to HUD. Each recipient may deter- mine the specific manner and times the report will be made available to citi- zens consistent with the preceding sen- tence. (b) Equal employment opportunity re- ports. Recipients of entitlement grants or HUD-administered small cities grants shall submit to HUD each year a report (HUD/EEO–4) on recipient em- ployment containing data as of June 30. (c) Minority business enterprise reports. Recipients of entitlement grants, HUD- administered small cities grants or Urban Development Action Grants shall submit to HUD, by April 30, a re- port on contracts and subcontract ac- tivity during the first half of the fiscal year and by October 31 a report on such activity during the second half of the year. (d) Other reports. Recipients may be required to submit such other reports and information as HUD determines are necessary to carry out its respon- sibilities under the Act or other appli- cable laws. (Approved by the Office of Management and Budget under control numbers 2506–0077 for paragraph (a) and 2529–0008 for paragraph (b) and 2506–0066 for paragraph (c)) [53 FR 34456, Sept. 6, 1988, as amended at 60 FR 1916, Jan. 5, 1995; 61 FR 32269, June 21, 1996] §570.508 Public access to program records. Notwithstanding 24 CFR 85.42(f), re- cipients shall provide citizens with rea- sonable access to records regarding the past use of CDBG funds, consistent with applicable State and local laws re- garding privacy and obligations of con- fidentiality. §570.509 Grant closeout procedures. (a) Criteria for closeout. A grant will be closed out when HUD determines, in consultation with the recipient, that the following criteria have been met: (1) All costs to be paid with CDBG funds have been incurred, with the ex- ception of closeout costs (e.g., audit costs) and costs resulting from contin- gent liabilities described in the close- out agreement pursuant to paragraph (c) of this section. Contingent liabil- ities include, but are not limited to, third-party claims against the recipi- ent, as well as related administrative costs. (2) With respect to activities (such as rehabilitation of privately owned prop- erties) which are financed by means of escrow accounts, loan guarantees, or similar mechanisms, the work to be as- sisted with CDBG funds (but excluding program income) has actually been completed. (3) Other responsibilities of the re- cipient under the grant agreement and applicable laws and regulations appear to have been carried out satisfactorily VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00157 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 148 24 CFR Ch. V (4–1–13 Edition) §570.509 or there is no further Federal interest in keeping the grant agreement open for the purpose of securing perform- ance. (b) Closeout actions. (1) Within 90 days of the date it is determined that the criteria for closeout have been met, the recipient shall submit to HUD a copy of the final performance and evalua- tion report described in 24 CFR part 91. If an acceptable report is not sub- mitted, an audit of the recipient’s grant activities may be conducted by HUD. (2) Based on the information provided in the performance report and other relevant information, HUD, in con- sultation with the recipient, will pre- pare a closeout agreement in accord- ance with paragraph (c) of this section. (3) HUD will cancel any unused por- tion of the awarded grant, as shown in the signed grant closeout agreement. Any unused grant funds disbursed from the U.S. Treasury which are in the pos- session of the recipient shall be re- funded to HUD. (4) Any costs paid with CDBG funds which were not audited previously shall be subject to coverage in the re- cipient’s next single audit performed in accordance with 24 CFR part 44. The re- cipient may be required to repay HUD any disallowed costs based on the re- sults of the audit, or on additional HUD reviews provided for in the close- out agreement. (c) Closeout agreement. Any obliga- tions remaining as of the date of the closeout shall be covered by the terms of a closeout agreement. The agree- ment shall be prepared by the HUD field office in consultation with the re- cipient. The agreement shall identify the grant being closed out, and include provisions with respect to the fol- lowing: (1) Identification of any closeout costs or contingent liabilities subject to payment with CDBG funds after the closeout agreement is signed; (2) Identification of any unused grant funds to be canceled by HUD; (3) Identification of any program in- come on deposit in financial institu- tions at the time the closeout agree- ment is signed: (4) Description of the recipient’s re- sponsibility after closeout for: (i) Compliance with all program re- quirements, certifications and assur- ances in using program income on de- posit at the time the closeout agree- ment is signed and in using any other remaining CDBG funds available for closeout costs and contingent liabil- ities; (ii) Use of real property assisted with CDBG funds in accordance with the principles described in §570.505; (iii) Compliance with requirements governing program income received subsequent to grant closeout, as de- scribed in §570.504(b)(4) and (5); and (iv) Ensuring that flood insurance coverage for affected property owners is maintained for the mandatory pe- riod; (5) Other provisions appropriate to any special circumstances of the grant closeout, in modification of or in addi- tion to the obligations in paragraphs (c)(1) through (4) of this section. The agreement shall authorize monitoring by HUD, and shall provide that find- ings of noncompliance may be taken into account by HUD, as unsatisfactory performance of the recipient, in the consideration of any future grant award under this part. (d) Status of consolidated plan after closeout. Unless otherwise provided in a closeout agreement, the Consolidated Plan will remain in effect after close- out until the expiration of the program year covered by the last approved con- solidated plan. (e) Termination of grant for conven- ience. Grant assistance provided under this part may be terminated for con- venience in whole or in part before the completion of the assisted activities, in accordance with the provisions of 24 CFR 85.44. The recipient shall not incur new obligations for the terminated por- tions after the effective date, and shall cancel as many outstanding obliga- tions as possible. HUD shall allow full credit to the recipient for those por- tions of obligations which could not be canceled and which had been properly incurred by the recipient in carrying out the activities before the termi- nation. The closeout policies contained in this section shall apply in such cases, except where the approved grant is terminated in its entirety. Responsi- bility for the environmental review to VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00158 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 149 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.511 be performed under 24 CFR part 50 or 24 CFR part 58, as applicable, shall be de- termined as part of the closeout proc- ess. (f) Termination for cause. In cases in which the Secretary terminates the re- cipient’s grant under the authority of subpart O of this part, or under the terms of the grant agreement, the closeout policies contained in this sec- tion shall apply, except where the ap- proved grant is cancelled in its en- tirety. The provisions in 24 CFR 85.43(c) on the effects of termination shall also apply. HUD shall determine whether an environmental assessment or finding of inapplicability is required, and if such review is required, HUD shall perform it in accordance with 24 CFR part 50. [53 FR 8058, Mar. 11, 1988, as amended at 56 FR 56128, Oct. 31, 1991; 60 FR 1916, Jan. 5, 1995; 60 FR 16379, Mar. 30, 1995] §570.510 Transferring projects from urban counties to metropolitan cit- ies. Section 106(c)(3) of the Act authorizes the Secretary to transfer unobligated grant funds from an urban county to a new metropolitan city, provided: the city was an included unit of general local government in the urban county immediately before its qualification as a metropolitan city; the funds to be transferred were received by the coun- ty before the qualification of the city as a metropolitan city; the funds to be transferred had been programmed by the urban county for use in the city be- fore such qualification; and the city and county agree to transfer responsi- bility for the administration of the funds being transferred from the coun- ty’s letter of credit to the city’s letter of credit. The following rules apply to the transfer of responsibility for an ac- tivity from an urban county to the new metropolitan city. (a) The urban county and the metro- politan city must execute a legally binding agreement which shall specify: (1) The amount of funds to be trans- ferred from the urban county’s letter of credit to the metropolitan city’s letter of credit; (2) The activities to be carried out by the city with the funds being trans- ferred; (3) The county’s responsibility for all expenditures and unliquidated obliga- tions associated with the activities be- fore the time of transfer, including a statement that responsibility for all audit and monitoring findings associ- ated with those expenditures and obli- gations shall remain with the county; (4) The responsibility of the metro- politan city for all other audit and monitoring findings; (5) How program income (if any) from the activities specified shall be divided between the metropolitan city and the urban county; and (6) Such other provisions as may be required by HUD. (b) Upon receipt of a request for the transfer of funds from an urban county to a metropolitan city and a copy of the executed agreement, HUD, in con- sultation with the Department of the Treasury, shall establish a date upon which the funds shall be transferred from the letter of credit of the urban county to the letter of credit of the metropolitan city, and shall take all necessary actions to effect the re- quested transfer of funds. (c) HUD shall notify the metropoli- tan city and urban county of any spe- cial audit and monitoring rules which apply to the transferred funds when the date of the transfer is communicated to the city and the county. §570.511 Use of escrow accounts for rehabilitation of privately owned residential property. (a) Limitations. A recipient may with- draw funds from its letter of credit for immediate deposit into an escrow ac- count for use in funding loans and grants for the rehabilitation of pri- vately owned residential property under §570.202(a)(1). The following addi- tional limitations apply to the use of escrow accounts for residential reha- bilitation loans and grants closed after September 7, 1990: (1) The use of escrow accounts under this section is limited to loans and grants for the rehabilitation of pri- marily residential properties con- taining no more than four dwelling units (and accessory neighborhood- scale non-residential space within the same structure, if any, e.g., a store front below a dwelling unit). VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00159 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 150 24 CFR Ch. V (4–1–13 Edition) §570.512 (2) An escrow account shall not be used unless the contract between the property owner and the contractor se- lected to do the rehabilitation work specifically provides that payment to the contractor shall be made through an escrow account maintained by the recipient, by a subrecipient as defined in §570.500(c), by a public agency des- ignated under §570.501(a), or by an agent under a procurement contact governed by the requirements of 24 CFR 85.36. No deposit to the escrow ac- count shall be made until after the contract has been executed between the property owner and the rehabilita- tion contractor. (3) All funds withdrawn under this section shall be deposited into one in- terest earning account with a financial institution. Separate bank accounts shall not be established for individual loans and grants. (4) The amount of funds deposited into an escrow account shall be limited to the amount expected to be disbursed within 10 working days from the date of deposit. If the escrow account, for whatever reason, at any time contains funds exceeding 10 days cash needs, the grantee immediately shall transfer the excess funds to its program account. In the program account, the excess funds shall be treated as funds erroneously drawn in accordance with the require- ments of U.S. Treasury Financial Man- ual, paragraph 6–2075.30. (5) Funds deposited into an escrow account shall be used only to pay the actual costs of rehabilitation incurred by the owner under the contract with a private contractor. Other eligible costs related to the rehabilitation loan or grant, e.g., the recipient’s administra- tive costs under §570.206 or rehabilita- tion services costs under §570.202(b)(9), are not permissible uses of escrowed funds. Such other eligible rehabilita- tion costs shall be paid under normal CDBG payment procedures (e.g., from withdrawals of grant funds under the recipient’s letter of credit with the Treasury). (b) Interest. Interest earned on escrow accounts established in accordance with this section, less any service charges for the account, shall be remit- ted to HUD at least quarterly but not more frequently than monthly. Inter- est earned on escrow accounts is not required to be remitted to HUD to the extent the interest is attributable to the investment of program income. (c) Remedies for noncompliance. If HUD determines that a recipient has failed to use an escrow account in accordance with this section, HUD may, in addi- tion to imposing any other sanctions provided for under this part, require the recipient to discontinue the use of escrow accounts, in whole or in part. [55 FR 32369, Aug. 8, 1990] §570.512 [Reserved] §570.513 Lump sum drawdown for fi- nancing of property rehabilitation activities. Subject to the conditions prescribed in this section, recipients may draw funds from the letter of credit in a lump sum to establish a rehabilitation fund in one or more private financial institutions for the purpose of financ- ing the rehabilitation of privately owned properties. The fund may be used in conjunction with various reha- bilitation financing techniques, includ- ing loans, interest subsidies, loan guar- antees, loan reserves, or such other uses as may be approved by HUD con- sistent with the objectives of this sec- tion. The fund may also be used for making grants, but only for the pur- pose of leveraging non-CDBG funds for the rehabilitation of the same prop- erty. (a) Limitation on drawdown of grant funds. (1) The funds that a recipient de- posits to a rehabilitation fund shall not exceed the grant amount that the re- cipient reasonably expects will be re- quired, together with anticipated pro- gram income from interest and loan re- payments, for the rehabilitation activi- ties during the period specified in the agreement to undertake activities, based on either: (i) Prior level of rehabilitation activ- ity; or (ii) Rehabilitation staffing and man- agement capacity during the period specified in the agreement to under- take activities. (2) No grant funds may be deposited under this section solely for the pur- pose of investment, notwithstanding that the interest or other income is to VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00160 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 151 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.513 be used for the rehabilitation activi- ties. (3) The recipient’s rehabilitation pro- gram administrative costs and the ad- ministrative costs of the financial in- stitution may not be funded through lump sum drawdown. Such costs must be paid from periodic letter of credit withdrawals in accordance with stand- ard procedures or from program in- come, other than program income gen- erated by the lump sum distribution. (b) Standards to be met. The following standards shall apply to all lump sum drawdowns of CDBG funds for rehabili- tation: (1) Eligible rehabilitation activities. The rehabilitation fund shall be used to fi- nance the rehabilitation of privately owned properties eligible under the general policies in §570.200 and the spe- cific provisions of either §570.202, in- cluding the acquisition of properties for rehabilitation, or §570.203. (2) Requirements for agreement. The re- cipient shall execute a written agree- ment with one or more private finan- cial institutions for the operation of the rehabilitation fund. The agreement shall specify the obligations and re- sponsibilities of the parties, the terms and conditions on which CDBG funds are to be deposited and used or re- turned, the anticipated level of reha- bilitation activities by the financial in- stitution, the rate of interest and other benefits to be provided by the financial institution in return for the lump sum deposit, and such other terms as are necessary for compliance with the pro- visions of this section. Upon execution of the agreement, a copy must be pro- vided to the HUD field office for its record and use in monitoring. Any modifications made during the term of the agreement must also be provided to HUD. (3) Period to undertake activities. The agreement must provide that the reha- bilitation fund may only be used for authorized activities during a period of no more than two years. The lump sum deposit shall be made only after the agreement is fully executed. (4) Time limit on use of deposited funds. Use of the deposited funds for rehabili- tation financing assistance must start (e.g., first loan must be made, sub- sidized or guaranteed) within 45 days of the deposit. In addition, substantial disbursements from the fund must occur within 180 days of the receipt of the deposit. (Where CDBG funds are used as a guarantee, the funds that must be substantially disbursed are the guaranteed funds.) For a recipient with an agreement specifying two years to undertake activities, the disbursement of 25 percent of the fund (deposit plus any interest earned) within 180 days will be regarded as meeting this re- quirement. If a recipient with an agree- ment specifying two years to under- take activities determines that it has had substantial disbursement from the fund within the 180 days although it had not met this 25 percent threshold, the justification for the recipient’s de- termination shall be included in the program file. Should use of deposited funds not start within 45 days, or sub- stantial disbursement from such fund not occur within 180 days, the recipient may be required by HUD to return all or part of the deposited funds to the re- cipient’s letter of credit. (5) Program activity. Recipients shall review the level of program activity on a yearly basis. Where activity is sub- stantially below that anticipated, pro- gram funds shall be returned to the re- cipient’s letter of credit. (6) Termination of agreement. In the case of substantial failure by a private financial institution to comply with the terms of a lump sum drawdown agreement, the recipient shall termi- nate its agreement, provide written justification for the action, withdraw all unobligated deposited funds from the private financial institution, and return the funds to the recipient’s let- ter of credit. (7) Return of unused deposits. At the end of the period specified in the agree- ment for undertaking activities, all un- obligated deposited funds shall be re- turned to the recipient’s letter of cred- it unless the recipient enters into a new agreement conforming to the re- quirements of this section. In addition, the recipient shall reserve the right to withdraw any unobligated deposited funds required by HUD in the exercise of corrective or remedial actions au- thorized under §570.910(b), §570.911, §570.912 or §570.913. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00161 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 152 24 CFR Ch. V (4–1–13 Edition) §570.600 (8) Rehabilitation loans made with non- CDBG funds. If the deposited funds or program income derived from deposited funds are used to subsidize or guar- antee repayment of rehabilitation loans made with non-CDBG funds, or to provide a supplemental loan or grant to the borrower of the non-CDBG funds, the rehabilitation activities are considered to be CDBG-assisted activi- ties subject to the requirements appli- cable to such activities, except that re- payment of non-CDBG funds shall not be treated as program income. (9) Provision of consideration. In con- sideration for the lump sum deposit by the recipient in a private financial in- stitution, the deposit must result in appropriate benefits in support of the recipient’s local rehabilitation pro- gram. Minimum requirements for such benefits are: (i) Grantees shall require the finan- cial institution to pay interest on the lump sum deposit. (A) The interest rate paid by the fi- nancial institution shall be no more than three points below the rate on one year Treasury obligations at constant maturity. (B) When an agreement sets a fixed interest rate for the entire term of the agreement, the rate should be based on the rate at the time the agreement is excuted. (C) The agreement may provide for an interest rate that would fluctuate periodically during the term of the agreement, but at no time shall the rate be established at more than three points below the rate on one year Treasury obligations at constant matu- rity. (ii) In addition to the payment of in- terest, at least one of the following benefits must be provided by the finan- cial institution: (A) Leverage of the deposited funds so that the financial institution com- mits private funds for loans in the re- habilitation program in an amount substantially in excess of the amount of the lump sum deposit; (B) Commitment of private funds by the financial institution for rehabilita- tion loans at below market interest rates, at higher than normal risk, or with longer than normal repayment pe- riods; or (C) Provision of administrative serv- ices in support of the rehabilitation program by the participating financial institution at no cost or at lower than actual cost. (c) Program income. Interest earned on lump sum deposits and payments on loans made from such deposits are pro- gram income and, during the period of the agreement, shall be used for reha- bilitation activities under the provi- sions of this section. (d) Outstanding findings. Notwith- standing any other provision of this section, no recipient shall enter into a new agreement during any period of time in which an audit or monitoring finding on a previous lump sum draw- down agreement remains unresolved. (e) Prior notification. The recipient shall provide the HUD field office with written notification of the amount of funds to be distributed to a private fi- nancial institution before distribution under the provisions of this section. (f) Recordkeeping requirements. The re- cipient shall maintain in its files a copy of the written agreement and re- lated documents establishing conform- ance with this section and concerning performance by a financial institution in accordance with the agreement. Subpart K—Other Program Requirements SOURCE: 53 FR 34456, Sept. 6, 1988, unless otherwise noted. §570.600 General. (a) This subpart K enumerates laws that the Secretary will treat as appli- cable to grants made under section 106 of the Act, other than grants to states made pursuant to section 106(d) of the Act, for purposes of the Secretary’s de- terminations under section 104(e)(1) of the Act, including statutes expressly made applicable by the Act and certain other statutes and Executive Orders for which the Secretary has enforcement responsibility. This subpart K applies to grants made under the Insular Areas Program in §570.405 and §570.440 with the exception of §570.612. The absence of mention herein of any other statute for which the Secretary does not have direct enforcement responsibility is VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00162 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 153 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.604 not intended to be taken as an indica- tion that, in the Secretary’s opinion, such statute or Executive Order is not applicable to activities assisted under the Act. For laws that the Secretary will treat as applicable to grants made to states under section 106(d) of the Act for purposes of the determination re- quired to be made by the Secretary pursuant to section 104(e)(2) of the Act, see §570.487. (b) This subpart also sets forth cer- tain additional program requirements which the Secretary has determined to be applicable to grants provided under the Act as a matter of administrative discretion. (c) In addition to grants made pursu- ant to section 106(b) and 106(d)(2)(B) of the Act (subparts D and F, respec- tively), the requirements of this sub- part K are applicable to grants made pursuant to sections 107 and 119 of the Act (subparts E and G, respectively), and to loans guaranteed pursuant to subpart M. [53 FR 34456, Sept. 6, 1988, as amended at 61 FR 11477, Mar. 20, 1996; 72 FR 12536, Mar. 15, 2007] §570.601 Public Law 88–352 and Public Law 90–284; affirmatively fur- thering fair housing; Executive Order 11063. (a) The following requirements apply according to sections 104(b) and 107 of the Act: (1) Public Law 88–352, which is title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), and implementing regulations in 24 CFR part 1. (2) Public Law 90–284, which is the Fair Housing Act (42 U.S.C. 3601–3620). In accordance with the Fair Housing Act, the Secretary requires that grant- ees administer all programs and activi- ties related to housing and community development in a manner to affirma- tively further the policies of the Fair Housing Act. Furthermore, in accord- ance with section 104(b)(2) of the Act, for each community receiving a grant under subpart D of this part, the cer- tification that the grantee will affirm- atively further fair housing shall spe- cifically require the grantee to assume the responsibility of fair housing plan- ning by conducting an analysis to iden- tify impediments to fair housing choice within its jurisdiction, taking appro- priate actions to overcome the effects of any impediments identified through that analysis, and maintaining records reflecting the analysis and actions in this regard. (b) Executive Order 11063, as amended by Executive Order 12259 (3 CFR, 1959– 1963 Comp., p. 652; 3 CFR, 1980 Comp., p. 307) (Equal Opportunity in Housing), and implementing regulations in 24 CFR part 107, also apply. [61 FR 11477, Mar. 20, 1996] §570.602 Section 109 of the Act. Section 109 of the Act requires that no person in the United States shall on the grounds of race, color, national ori- gin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiv- ing Federal financial assistance made available pursuant to the Act. Section 109 also directs that the prohibitions against discrimination on the basis of age under the Age Discrimination Act and the prohibitions against discrimi- nation on the basis of disability under Section 504 shall apply to programs or activities receiving Federal financial assistance under Title I programs. The policies and procedures necessary to ensure enforcement of section 109 are codified in 24 CFR part 6. [64 FR 3802, Jan. 25, 1999] §570.603 Labor standards. (a) Section 110(a) of the Act contains labor standards that apply to nonvol- unteer labor financed in whole or in part with assistance received under the Act. In accordance with section 110(a) of the Act, the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) also applies. However, these re- quirements apply to the rehabilitation of residential property only if such property contains not less than 8 units. (b) The regulations in 24 CFR part 70 apply to the use of volunteers. [61 FR 11477, Mar. 20, 1996] §570.604 Environmental standards. For purposes of section 104(g) of the Act, the regulations in 24 CFR part 58 specify the other provisions of law VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00163 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 154 24 CFR Ch. V (4–1–13 Edition) §570.605 which further the purposes of the Na- tional Environmental Policy Act of 1969, and the procedures by which grantees must fulfill their environ- mental responsibilities. In certain cases, grantees assume these environ- mental review, decisionmaking, and action responsibilities by execution of grant agreements with the Secretary. [61 FR 11477, Mar. 20, 1996] §570.605 National Flood Insurance Program. Notwithstanding the date of HUD ap- proval of the recipient’s application (or, in the case of grants made under subpart D of this part or HUD-adminis- tered small cities recipients in Hawaii, the date of submission of the grantee’s consolidated plan, in accordance with 24 CFR part 91), section 202(a) of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4106) and the regulations in 44 CFR parts 59 through 79 apply to funds provided under this part 570. [61 FR 11477, Mar. 20, 1996] §570.606 Displacement, relocation, ac- quisition, and replacement of hous- ing. (a) General policy for minimizing dis- placement. Consistent with the other goals and objectives of this part, grant- ees (or States or state recipients, as ap- plicable) shall assure that they have taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit orga- nizations, and farms) as a result of ac- tivities assisted under this part. (b) Relocation assistance for displaced persons at URA levels. (1) A displaced person shall be provided with reloca- tion assistance at the levels described in, and in accordance with the require- ments of 49 CFR part 24, which con- tains the government-wide regulations implementing the Uniform Relocation Assistance and Real Property Acquisi- tion Policies Act of 1970 (URA) (42 U.S.C. 4601–4655). (2) Displaced person. (i) For purposes of paragraph (b) of this section, the term ‘‘displaced person’’ means any per- son (family, individual, business, non- profit organization, or farm) that moves from real property, or moves his or her personal property from real property, permanently and involun- tarily, as a direct result of rehabilita- tion, demolition, or acquisition for an activity assisted under this part. A per- manent, involuntary move for an as- sisted activity includes a permanent move from real property that is made: (A) After notice by the grantee (or the state recipient, if applicable) to move permanently from the property, if the move occurs after the initial offi- cial submission to HUD (or the State, as applicable) for grant, loan, or loan guarantee funds under this part that are later provided or granted. (B) After notice by the property owner to move permanently from the property, if the move occurs after the date of the submission of a request for financial assistance by the property owner (or person in control of the site) that is later approved for the requested activity. (C) Before the date described in para- graph (b)(2)(i)(A) or (B) of this section, if either HUD or the grantee (or State, as applicable) determines that the dis- placement directly resulted from ac- quisition, rehabilitation, or demolition for the requested activity. (D) After the ‘‘initiation of negotia- tions’’ if the person is the tenant-occu- pant of a dwelling unit and any one of the following three situations occurs: (1) The tenant has not been provided with a reasonable opportunity to lease and occupy a suitable decent, safe, and sanitary dwelling in the same building/ complex upon the completion of the project, including a monthly rent that does not exceed the greater of the ten- ant’s monthly rent and estimated aver- age utility costs before the initiation of negotiations or 30 percent of the household’s average monthly gross in- come; or (2) The tenant is required to relocate temporarily for the activity but the tenant is not offered payment for all reasonable out-of-pocket expenses in- curred in connection with the tem- porary relocation, including the cost of moving to and from the temporary lo- cation and any increased housing costs, or other conditions of the temporary relocation are not reasonable; and the tenant does not return to the building/ complex; or VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00164 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 155 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.606 (3) The tenant is required to move to another unit in the building/complex, but is not offered reimbursement for all reasonable out-of-pocket expenses incurred in connection with the move. (ii) Notwithstanding the provisions of paragraph (b)(2)(i) of this section, the term ‘‘displaced person-’’ does not in- clude: (A) A person who is evicted for cause based upon serious or repeated viola- tions of material terms of the lease or occupancy agreement. To exclude a person on this basis, the grantee (or State or state recipient, as applicable) must determine that the eviction was not undertaken for the purpose of evad- ing the obligation to provide relocation assistance under this section; (B) A person who moves into the property after the date of the notice described in paragraph (b)(2)(i)(A) or (B) of this section, but who received a written notice of the expected displace- ment before occupancy. (C) A person who is not displaced as described in 49 CFR 24.2(g)(2). (D) A person who the grantee (or State, as applicable) determines is not displaced as a direct result of the ac- quisition, rehabilitation, or demolition for an assisted activity. To exclude a person on this basis, HUD must concur in that determination. (iii) A grantee (or State or state re- cipient, as applicable) may, at any time, request HUD to determine wheth- er a person is a displaced person under this section. (3) Initiation of negotiations. For pur- poses of determining the type of re- placement housing assistance to be provided under paragraph (b) of this section, if the displacement is the di- rect result of privately undertaken re- habilitation, demolition, or acquisition of real property, the term ‘‘initiation of negotiations’’ means the execution of the grant or loan agreement between the grantee (or State or state recipi- ent, as applicable) and the person own- ing or controlling the real property. (c) Residential antidisplacement and re- location assistance plan. The grantee shall comply with the requirements of 24 CFR part 42, subpart B. (d) Optional relocation assistance. Under section 105(a)(11) of the Act, the grantee may provide (or the State may permit the state recipient to provide, as applicable) relocation payments and other relocation assistance to persons displaced by activities that are not subject to paragraph (b) or (c) of this section. The grantee may also provide (or the State may also permit the state recipient to provide, as applicable) re- location assistance to persons receiv- ing assistance under paragraphs (b) or (c) of this section at levels in excess of those required by these paragraphs. Unless such assistance is provided under State or local law, the grantee (or state recipient, as applicable) shall provide such assistance only upon the basis of a written determination that the assistance is appropriate (see, e.g., 24 CFR 570.201(i), as applicable). The grantee (or state recipient, as applica- ble) must adopt a written policy avail- able to the public that describes the re- location assistance that the grantee (or state recipient, as applicable) has elected to provide and that provides for equal relocation assistance within each class of displaced persons. (e) Acquisition of real property. The ac- quisition of real property for an as- sisted activity is subject to 49 CFR part 24, subpart B. (f) Appeals. If a person disagrees with the determination of the grantee (or the state recipient, as applicable) con- cerning the person’s eligibility for, or the amount of, a relocation payment under this section, the person may file a written appeal of that determination with the grantee (or state recipient, as applicable). The appeal procedures to be followed are described in 49 CFR 24.10. In addition, a low- or moderate- income household that has been dis- placed from a dwelling may file a writ- ten request for review of the grantee’s decision to the HUD Field Office. For purposes of the State CDBG program, a low- or moderate-income household may file a written request for review of the state recipient’s decision with the State. (g) Responsibility of grantee or State. (1) The grantee (or State, if applicable) is responsible for ensuring compliance with the requirements of this section, notwithstanding any third party’s con- tractual obligation to the grantee to comply with the provisions of this sec- tion. For purposes of the State CDBG VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00165 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 156 24 CFR Ch. V (4–1–13 Edition) §570.607 2See footnote 1 at §570.200(a)(5). program, the State shall require state recipients to certify that they will comply with the requirements of this section. (2) The cost of assistance required under this section may be paid from local public funds, funds provided under this part, or funds available from other sources. (3) The grantee (or State and state recipient, as applicable) must maintain records in sufficient detail to dem- onstrate compliance with the provi- sions of this section. (Approved by the Office of Management and Budget under OMB control number 2506–0102) [61 FR 11477, Mar. 20, 1996, as amended at 61 FR 51760, Oct. 3, 1996] §570.607 Employment and contracting opportunities. To the extent that they are otherwise applicable, grantees shall comply with: (a) Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107 (3 CFR 1964–1965 Comp. p. 339; 3 CFR, 1966–1970 Comp., p. 684; 3 CFR, 1966–1970., p. 803; 3 CFR, 1978 Comp., p. 230; 3 CFR, 1978 Comp., p. 264 (Equal Employment Opportunity), and Execu- tive Order 13279 (Equal Protection of the Laws for Faith-Based and Commu- nity Organizations), 67 FR 77141, 3 CFR, 2002 Comp., p. 258; and the imple- menting regulations at 41 CFR chapter 60; and (b) Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regula- tions at 24 CFR part 135. [68 FR 56405, Sept. 30, 2003] §570.608 Lead-based paint. The Lead-Based Paint Poisoning Pre- vention Act (42 U.S.C. 4821–4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851– 4856), and implementing regulations at part 35, subparts A, B, J, K, and R of this part apply to activities under this program. [64 FR 50226, Sept. 15, 1999] §570.609 Use of debarred, suspended or ineligible contractors or sub- recipients. The requirements set forth in 24 CFR part 5 apply to this program. [61 FR 5209, Feb. 9, 1996] §570.610 Uniform administrative re- quirements and cost principles. The recipient, its agencies or instru- mentalities, and subrecipients shall comply with the policies, guidelines, and requirements of 24 CFR part 85 and OMB Circulars A–87, A–110 (imple- mented at 24 CFR part 84), A–122, A–133 (implemented at 24 CFR part 45), and A–1282 (implemented at 24 CFR part 44), as applicable, as they relate to the acceptance and use of Federal funds under this part. The applicable sections of 24 CFR parts 84 and 85 are set forth at §570.502. [60 FR 56916, Nov. 9, 1995] §570.611 Conflict of interest. (a) Applicability. (1) In the procure- ment of supplies, equipment, construc- tion, and services by recipients and by subrecipients, the conflict of interest provisions in 24 CFR 85.36 and 24 CFR 84.42, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and 84.42, the provisions of this section shall apply. Such cases in- clude the acquisition and disposition of real property and the provision of as- sistance by the recipient or by its sub- recipients to individuals, businesses, and other private entities under eligi- ble activities that authorize such as- sistance (e.g., rehabilitation, preserva- tion, and other improvements of pri- vate properties or facilities pursuant to §570.202; or grants, loans, and other as- sistance to businesses, individuals, and other private entities pursuant to §570.203, 570.204, 570.455, or 570.703(i)). (b) Conflicts prohibited. The general rule is that no persons described in paragraph (c) of this section who exer- cise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decisionmaking process or gain in- side information with regard to such VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00166 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 157 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.612 activities, may obtain a financial in- terest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract, or agree- ment with respect to a CDBG-assisted activity, or with respect to the pro- ceeds of the CDBG-assisted activity, ei- ther for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter. For the UDAG pro- gram, the above restrictions shall apply to all activities that are a part of the UDAG project, and shall cover any such financial interest or benefit dur- ing, or at any time after, such person’s tenure. (c) Persons covered. The conflict of in- terest provisions of paragraph (b) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the recipient, or of any designated public agencies, or of subrecipients that are receiving funds under this part. (d) Exceptions. Upon the written re- quest of the recipient, HUD may grant an exception to the provisions of para- graph (b) of this section on a case-by- case basis when it has satisfactorily met the threshold requirements of (d)(1) of this section, taking into ac- count the cumulative effects of para- graph (d)(2) of this section. (1) Threshold requirements. HUD will consider an exception only after the re- cipient has provided the following doc- umentation: (i) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made; and (ii) An opinion of the recipient’s at- torney that the interest for which the exception is sought would not violate State or local law. (2) Factors to be considered for excep- tions. In determining whether to grant a requested exception after the recipi- ent has satisfactorily met the require- ments of paragraph (d)(1) of this sec- tion, HUD shall conclude that such an exception will serve to further the pur- poses of the Act and the effective and efficient administration of the recipi- ent’s program or project, taking into account the cumulative effect of the following factors, as applicable: (i) Whether the exception would pro- vide a significant cost benefit or an es- sential degree of expertise to the pro- gram or project that would otherwise not be available; (ii) Whether an opportunity was pro- vided for open competitive bidding or negotiation; (iii) Whether the person affected is a member of a group or class of low- or moderate-income persons intended to be the beneficiaries of the assisted ac- tivity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (iv) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decisionmaking process with respect to the specific as- sisted activity in question; (v) Whether the interest or benefit was present before the affected person was in a position as described in para- graph (b) of this section; (vi) Whether undue hardship will re- sult either to the recipient or the per- son affected when weighed against the public interest served by avoiding the prohibited conflict; and (vii) Any other relevant consider- ations. [60 FR 56916, Nov. 9, 1995] §570.612 Executive Order 12372. (a) General. Executive Order 12372, Intergovernmental Review of Federal Programs, and the Department’s imple- menting regulations at 24 CFR part 52, allow each State to establish its own process for review and comment on proposed Federal financial assistance programs. (b) Applicability. Executive Order 12372 applies to the CDBG Entitlement program and the UDAG program. The Executive Order applies to all activi- ties proposed to be assisted under UDAG, but it applies to the Entitle- ment program only where a grantee proposes to use funds for the planning or construction (reconstruction or in- stallation) of water or sewer facilities. Such facilities include storm sewers as well as all sanitary sewers, but do not VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00167 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 158 24 CFR Ch. V (4–1–13 Edition) §570.613 include water and sewer lines con- necting a structure to the lines in the public right-of-way or easement. It is the responsibility of the grantee to ini- tiate the Executive Order review proc- ess if it proposes to use its CDBG or UDAG funds for activities subject to review. §570.613 Eligibility restrictions for certain resident aliens. (a) Restriction. Certain newly legal- ized aliens, as described in 24 CFR part 49, are not eligible to apply for benefits under covered activities funded by the programs listed in paragraph (e) of this section. ‘‘Benefits’’ under this section means financial assistance, public serv- ices, jobs and access to new or rehabili- tated housing and other facilities made available under covered activities fund- ed by programs listed in paragraph (e) of this section. ‘‘Benefits’’ do not in- clude relocation services and payments to which displacees are entitled by law. (b) Covered activities. ‘‘Covered activi- ties’’ under this section means activi- ties meeting the requirements of §570.208(a) that either: (1) Have income eligibility require- ments limiting the benefits exclusively to low and moderate income persons; or (2) Are targeted geographically or otherwise to primarily benefit low and moderate income persons (excluding activities serving the public at large, such as sewers, roads, sidewalks, and parks), and that provide benefits to persons on the basis of an application. (c) Limitation on coverage. The restric- tions under this section apply only to applicants for new benefits not being received by covered resident aliens as of the effective date of this section. (d) Compliance. Compliance can be ac- complished by obtaining certification as provided in 24 CFR 49.20. (e) Programs affected. (1) The Commu- nity Development Block Grant pro- gram for small cities, administered under subpart F of part 570 of this title until closeout of the recipient’s grant. (2) The Community Development Block Grant program for entitlement grants, administered under subpart D of part 570 of this title. (3) The Community Development Block Grant program for States, ad- ministered under subpart I of part 570 of this title until closeout of the unit of general local government’s grant by the State. (4) The Urban Development Action Grants program, administered under subpart G of part 570 of this title until closeout of the recipient’s grant. [55 FR 18494, May 2, 1990] §570.614 Architectural Barriers Act and the Americans with Disabilities Act. (a) The Architectural Barriers Act of 1968 (42 U.S.C. 4151–4157) requires cer- tain Federal and Federally funded buildings and other facilities to be de- signed, constructed, or altered in ac- cordance with standards that insure accessibility to, and use by, physically handicapped people. A building or facil- ity designed, constructed, or altered with funds allocated or reallocated under this part after December 11, 1995, and that meets the definition of ‘‘resi- dential structure’’ as defined in 24 CFR 40.2 or the definition of ‘‘building’’ as defined in 41 CFR 101–19.602(a) is sub- ject to the requirements of the Archi- tectural Barriers Act of 1968 (42 U.S.C. 4151–4157) and shall comply with the Uniform Federal Accessibility Stand- ards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101–19, subpart 101–19.6, for general type buildings). (b) The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218 and 225) (ADA) provides comprehen- sive civil rights to individuals with dis- abilities in the areas of employment, public accommodations, State and local government services, and tele- communications. It further provides that discrimination includes a failure to design and construct facilities for first occupancy no later than January 26, 1993, that are readily accessible to and usable by individuals with disabil- ities. Further, the ADA requires the re- moval of architectural barriers and communication barriers that are struc- tural in nature in existing facilities, where such removal is readily achiev- able—that is, easily accomplishable and able to be carried out without much difficulty or expense. [60 FR 56917, Nov. 9, 1995] VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00168 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 159 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.703 Subpart L [Reserved] Subpart M—Loan Guarantees SOURCE: 59 FR 66604, Dec. 27, 1994, unless otherwise noted. §570.700 Purpose. This subpart contains requirements governing the guarantee under section 108 of the Act of debt obligations as de- fined in §570.701. §570.701 Definitions. Borrower means the public entity or its designated public agency or the State that issues debt obligations under this subpart. Debt obligation means a promissory note or other obligation issued by a public entity or its designated public agency or by a State and guaranteed by HUD under this subpart, or a trust certificate or other obligation offered by HUD or by a trust or other offeror approved for purposes of this subpart by HUD, which is guaranteed by HUD under this subpart and is based on and backed by a trust or pool composed of notes or other obligations issued by public entities or their designated pub- lic agencies or by States and guaran- teed or eligible for guarantee by HUD under this subpart. Designated public agency means a pub- lic agency designated by a public enti- ty to issue debt obligations as borrower under this subpart. Entitlement public entity means a met- ropolitan city or an urban county re- ceiving a grant under subpart D of this part. Guaranteed loan funds means the pro- ceeds payable to the borrower from the issuance of debt obligations under this subpart and includes funds received by a nonentitlement public entity from a State under §570.711. Nonentitlement public entity means any unit of general local government in a nonentitlement area. Public entity shall have the meaning provided for the term ‘‘Eligible public entity’’ in section 108(o) of the Act. State-assisted public entity means a unit of general local government in a nonentitlement area which is assisted by a State as required in §570.704(b)(9) and §570.705(b)(2) or pursuant to §570.711. [59 FR 66604, Dec. 27, 1994, as amended at 61 FR 11481, Mar. 20, 1996; 74 FR 36389, July 22, 2009] §570.702 Eligible applicants. The following public entities may apply for loan guarantee assistance under this subpart. (a) Entitlement public entities. (b) Nonentitlement public entities that are assisted in the submission of applications by States that administer the CDBG program (under subpart I of this part). Such assistance shall con- sist, at a minimum, of the certifi- cations required under §570.704(b)(9) (and actions pursuant thereto). (c) Nonentitlement public entities el- igible to apply for grant assistance under subpart F of this part. §570.703 Eligible activities. Guaranteed loan funds may be used for the following activities, provided such activities meet the requirements of §570.200. However, guaranteed loan funds may not be used to reimburse the CDBG program account or line of cred- it for costs incurred by the public enti- ty or designated public agency and paid with CDBG grant funds or program in- come. (a) Acquisition of improved or unim- proved real property in fee or by long- term lease, including acquisition for economic development purposes. (b) Rehabilitation of real property owned or acquired by the public entity or its designated public agency. (c) Payment of interest on obliga- tions guaranteed under this subpart. (d) Relocation payments and other relocation assistance for individuals, families, businesses, nonprofit organi- zations, and farm operations who must relocate permanently or temporarily as a result of an activity financed with guaranteed loan funds, where the as- sistance is: (1) Required under the provisions of §570.606(b) or (c); or (2) Determined by the public entity to be appropriate under the provisions of §570.606(d). (e) Clearance, demolition, and re- moval, including movement of struc- tures to other sites and remediation of VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00169 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 160 24 CFR Ch. V (4–1–13 Edition) §570.704 properties with known or suspected en- vironmental contamination, of build- ings and improvements on real prop- erty acquired or rehabilitated pursuant to paragraphs (a) and (b) of this sec- tion. Remediation may include project- specific environmental assessment costs not otherwise eligible under §570.205. (f) Site preparation, including con- struction, reconstruction, installation of public and other site improvements, utilities or facilities (other than build- ings), or remediation of properties (re- mediation can include project-specific environmental assessment costs not otherwise eligible under §570.205) with known or suspected environmental contamination, which is: (1) Related to the redevelopment or use of the real property acquired or re- habilitated pursuant to paragraphs (a) and (b) of this section, or (2) For an economic development purpose. (g) Payment of issuance, under- writing, servicing, trust administra- tion and other costs associated with private sector financing of debt obliga- tions under this subpart. (h) Housing rehabilitation eligible under §570.202. (i) The following economic develop- ment activities: (1) Activities eligible under §570.203; and (2) Community economic develop- ment projects eligible under §570.204. (j) Construction of housing by non- profit organizations for homeownership under section 17(d) of the United States Housing Act of 1937 (Housing Develop- ment Grants Program, 24 CFR part 850) or title VI of the Housing and Commu- nity Development Act of 1987 (Nehe- miah Housing Opportunity Grants Pro- gram, 24 CFR part 280). (k) A debt service reserve to be used in accordance with requirements speci- fied in the contract entered into pursu- ant to §570.705(b)(1). (l) Acquisition, construction, recon- struction, rehabilitation or historic preservation, or installation of public facilities (except for buildings for the general conduct of government) to the extent eligible under §570.201(c), in- cluding public streets, sidewalks, other site improvements and public utilities, and remediation of known or suspected environmental contamination in con- junction with these activities. Remedi- ation may include project-specific en- vironmental assessment costs not oth- erwise eligible under §570.205. (m) In the case of applications by public entities which are, or which con- tain, ‘‘colonias’’ as defined in section 916 of the Cranston-Gonzalez National Affordable Housing Act (42 U.S.C. 5306 note), as amended by section 810 of the Housing and Community Development Act of 1992, acquisition, construction, reconstruction, rehabilitation or in- stallation of public works and site or other improvements which serve the colonia. [59 FR 66604, Dec. 27, 1994, as amended at 61 FR 11481, Mar. 20, 1996; 71 FR 30036, May 24, 2006] §570.704 Application requirements. (a) Presubmission and citizen participa- tion requirements. (1) Before submission of an application for loan guarantee as- sistance to HUD, the public entity must: (i) Develop a proposed application that includes the following items: (A) The community development ob- jectives the public entity proposes to pursue with the guaranteed loan funds. (B) The activities the public entity proposes to carry out with the guaran- teed loan funds. Each activity must be described in sufficient detail, including the specific provision of §570.703 under which it is eligible and the national ob- jective to be met, amount of guaran- teed loan funds expected to be used, and location, to allow citizens to deter- mine the degree to which they will be affected. The proposed application must indicate which activities are ex- pected to generate program income. The application must also describe where citizens may obtain additional information about proposed activities. (C) A description of the pledge of grants required under §570.705(b)(2). In the case of applications by State-as- sisted public entities, the description shall note that pledges of grants will be made by the State and by the public entity. (ii) Fulfill the applicable require- ments in its citizen participation plan VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00170 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 161 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.704 developed in accordance with §570.704(a)(2). (iii) Publish community-wide its pro- posed application so as to afford af- fected citizens an opportunity to exam- ine the application’s contents and to provide comments on the proposed ap- plication. (iv) Prepare its final application. Once the public entity has held the public hearing and published the pro- posed application as required by para- graphs (a)(1)(ii) and (iii) of this section, respectively, the public entity must consider any such comments and views received and, if the public entity deems appropriate, modify the proposed appli- cation. Upon completion, the public en- tity must make the final application available to the public. The final appli- cation must describe each activity in sufficient detail to permit a clear un- derstanding of the nature of each activ- ity, as well as identify the specific pro- vision of §570.703 under which it is eli- gible, the national objective to be met, and the amount of guaranteed loan funds to be used. The final application must also indicate which activities are expected to generate program income. (v) If an application for loan guar- antee assistance is to be submitted by an entitlement or nonentitlement pub- lic entity simultaneously with the pub- lic entity’s submission for its grant, the public entity shall include and identify in its proposed and final con- solidated plan the activities to be un- dertaken with the guaranteed loan funds, the national objective to be met by each of these activities, the amount of any program income expected to be received during the program year, and the amount of guaranteed loan funds to be used. The public entity shall also in- clude in the consolidated plan a de- scription of the pledge of grants, as re- quired under §570.705(b)(2). In such cases the proposed and final applica- tion requirements of paragraphs (a)(1)(i), (iii), and (iv) of this section will be deemed to have been met. (2) Citizen participation plan. The pub- lic entity must develop and follow a de- tailed citizen participation plan and make the plan public. The plan must be completed and available before the ap- plication is submitted to HUD. The plan may be the citizen plan required for the consolidated plan, modified to include guaranteed loan funds. The public entity is not required to hold a separate public hearing for its consoli- dated plan and for the guaranteed loan funds to obtain citizens’ views on com- munity development and housing needs. The plan must set forth the pub- lic entity’s policies and procedures for: (i) Giving citizens timely notice of local meetings and reasonable and timely access to local meetings, infor- mation, and records relating to the public entity’s proposed and actual use of guaranteed loan funds, including, but not limited to: (A) The amount of guaranteed loan funds expected to be made available for the coming year, including program in- come anticipated to be generated by the activities carried out with guaran- teed loan funds; (B) The range of activities that may be undertaken with guaranteed loan funds; (C) The estimated amount of guaran- teed loan funds (including program in- come derived therefrom) proposed to be used for activities that will benefit low and moderate income persons; (D) The proposed activities likely to result in displacement and the public entity’s plans, consistent with the poli- cies developed under §570.606 for mini- mizing displacement of persons as a re- sult of its proposed activities. (ii) Providing technical assistance to groups representative of persons of low and moderate income that request as- sistance in developing proposals. The level and type of assistance to be pro- vided is at the discretion of the public entity. Such assistance need not in- clude the provision of funds to such groups. (iii) Holding a minimum of two pub- lic hearings, each at a different stage of the public entity’s program, for the purpose of obtaining the views of citi- zens and formulating or responding to proposals and questions. Together the hearings must address community de- velopment and housing needs, develop- ment of proposed activities and review of program performance. At least one of these hearings must be held before submission of the application to obtain VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00171 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 162 24 CFR Ch. V (4–1–13 Edition) §570.704 the views of citizens on community de- velopment and housing needs. Reason- able notice of the hearing must be pro- vided and the hearing must be held at times and locations convenient to po- tential or actual beneficiaries, with ac- commodation for the handicapped. The public entity must specify in its plan how it will meet the requirement for a hearing at times and locations conven- ient to potential or actual bene- ficiaries. (iv) Meeting the needs of non-English speaking residents in the case of public hearings where a significant number of non-English speaking residents can reasonably be expected to participate. (v) Providing affected citizens with reasonable advance notice of, and op- portunity to comment on, proposed ac- tivities not previously included in an application and activities which are proposed to be deleted or substantially changed in terms of purpose, scope, lo- cation, or beneficiaries. The criteria the public entity will use to determine what constitutes a substantial change for this purpose must be described in the citizen participation plan. (vi) Responding to citizens’ com- plaints and grievances, including the procedures that citizens must follow when submitting complaints and griev- ances. The public entity’s policies and procedures must provide for timely written answers to written complaints and grievances within 15 working days of the receipt of the complaint, where practicable. (vii) Encouraging citizen participa- tion, particularly by low and moderate income persons who reside in slum or blighted areas, and other areas in which guaranteed loan funds are pro- posed to be used. (b) Submission requirements. An appli- cation for loan guarantee assistance may be submitted at any time. The ap- plication (or consolidated plan) shall be submitted to the appropriate HUD Office and shall be accompanied by the following: (1) A description of how each of the activities to be carried out with the guaranteed loan funds meets one of the criteria in §570.208. (2) A schedule for repayment of the loan which identifies the sources of re- payment, together with a statement identifying the entity that will act as borrower and issue the debt obliga- tions. (3) A certification providing assur- ance that the public entity possesses the legal authority to make the pledge of grants required under §570.705(b)(2). (4) A certification providing assur- ance that the public entity has made efforts to obtain financing for activi- ties described in the application with- out the use of the loan guarantee, the public entity will maintain documenta- tion of such efforts for the term of the loan guarantee, and the public entity cannot complete such financing con- sistent with the timely execution of the program plans without such guar- antee. (5)–(6) [Reserved] (7) The anti-lobbying statement re- quired under 24 CFR part 87 (appendix A). (8) Certifications by the public entity that: (i) It possesses the legal authority to submit the application for assistance under this subpart and to use the guar- anteed loan funds in accordance with the requirements of this subpart. (ii) Its governing body has duly adopted or passed as an official act a resolution, motion or similar official action: (A) Authorizing the person identified as the official representative of the public entity to submit the application and amendments thereto and all under- standings and assurances contained therein, and directing and authorizing the person identified as the official rep- resentative of the public entity to act in connection with the application to provide such additional information as may be required; and (B) Authorizing such official rep- resentative to execute such documents as may be required in order to imple- ment the application and issue debt ob- ligations pursuant thereto (provided that the authorization required by this paragraph (B) may be given by the local governing body after submission of the application but prior to execu- tion of the contract required by §570.705(b); (iii) Before submission of its applica- tion to HUD, the public entity has: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00172 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 163 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.704 (A) Furnished citizens with informa- tion required by §570.704(a)(2)(i); (B) Held at least one public hearing to obtain the views of citizens on com- munity development and housing needs; and (C) Prepared its application in ac- cordance with §570.704(a)(1)(iv) and made the application available to the public. (iv) It is following a detailed citizen participation plan which meets the re- quirements described in §570.704(a)(2). (v) The public entity will affirma- tively further fair housing, and the guaranteed loan funds will be adminis- tered in compliance with: (A) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.); and (B) The Fair Housing Act (42 U.S.C. 3601–3619). (vi)(A) (For entitlement public enti- ties only.) In the aggregate, at least 70 percent of all CDBG funds, as defined at §570.3, to be expended during the one, two, or three consecutive years specified by the public entity for its CDBG program will be for activities which benefit low and moderate in- come persons, as described in criteria at §570.208(a). (B) (For nonentitlement public enti- ties eligible under subpart F of this part only.) It will comply with primary and national objectives requirements, as applicable under subpart F of this part. (vii) It will comply with the require- ments governing displacement, reloca- tion, real property acquisition, and the replacement of low and moderate in- come housing described in §570.606. (viii) It will comply with the require- ments of §570.200(c)(2) with regard to the use of special assessments to re- cover the capital costs of activities as- sisted with guaranteed loan funds. (ix) (Where applicable, the public en- tity may also include the following ad- ditional certification.) It lacks suffi- cient resources from funds provided under this subpart or program income to allow it to comply with the provi- sions of §570.200(c)(2), and it must therefore assess properties owned and occupied by moderate income persons, to recover the guaranteed loan funded portion of the capital cost without pay- ing such assessments in their behalf from guaranteed loan funds. (x) It will comply with the other pro- visions of the Act and with other appli- cable laws. (9) In the case of an application sub- mitted by a State-assisted public enti- ty, certifications by the State that: (i) It agrees to make the pledge of grants required under §570.705(b)(2). (ii) It possesses the legal authority to make such pledge. (iii) At least 70 percent of the aggre- gate use of CDBG grant funds received by the State, guaranteed loan funds, and program income during the one, two, or three consecutive years speci- fied by the State for its CDBG program will be for activities that benefit low and moderate income persons. (iv) It agrees to assume the respon- sibilities described in §570.710. (c) HUD review and approval of appli- cations. (1) HUD will normally accept the certifications submitted with the application. HUD may, however, con- sider relevant information which chal- lenges the certifications and require additional information or assurances from the public entity or State as war- ranted by such information. (2) The HUD Office shall review the application for compliance with re- quirements specified in this subpart and forward the application together with its recommendation for approval or disapproval of the requested loan guarantee to HUD Headquarters. (3) HUD may disapprove an applica- tion, or may approve loan guarantee assistance for an amount less than re- quested, for any of the following rea- sons: (i) HUD determines that the guar- antee constitutes an unacceptable fi- nancial risk. Factors that will be con- sidered in assessing financial risk shall include, but not be limited to, the fol- lowing: (A) The length of the proposed repay- ment period; (B) The ratio of expected annual debt service requirements to expected an- nual grant amount; (C) The likelihood that the public en- tity or State will continue to receive grant assistance under this part during the proposed repayment period; VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00173 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 164 24 CFR Ch. V (4–1–13 Edition) §570.705 (D) The public entity’s or State’s ability to furnish adequate security pursuant to §570.705(b), and (E) The amount of program income the proposed activities are reasonably estimated to contribute toward repay- ment of the guaranteed loan. (ii) The requested loan amount ex- ceeds any of the limitations specified under §570.705(a). (iii) Funds are not available in the amount requested. (iv) The performance of the public entity, its designated public agency or State under this part is unacceptable. (v) Activities to be undertaken with the guaranteed loan funds are not eligi- ble under §570.703. (vi) Activities to be undertaken with the guaranteed loan funds do not meet the criteria in §570.208 for compliance with one of the national objectives of the Act. (4) HUD will notify the public entity or State in writing that the loan guar- antee request has either been approved, reduced, or disapproved. If the request is reduced or disapproved, the public entity or State shall be informed of the specific reasons for reduction or dis- approval. If the request is reduced or disapproved, the public entity shall be informed of the specific reasons for re- duction or disapproval. If the request is approved, HUD shall issue an offer of commitment to guarantee debt obliga- tions of the borrower identified in the application subject to compliance with this part, including the requirements under §570.705(b), (d), (g) and (h) for se- curing and issuing debt obligations, the conditions for release of funds de- scribed in paragraph (d) of this section, and such other conditions as HUD may specify in the commitment documents in a particular case. (5) Amendments. If the public entity or State wishes to carry out or assist in an activity not previously described in its application or to substantially change the purpose, scope, location, or beneficiaries of an activity, the amend- ment must be approved by HUD. Amendments by State-assisted public entities must also be approved by the State. The public entity shall follow the citizen participation requirements for amendments in §570.704(a)(2). (d) Environmental review. The public entity shall comply with HUD environ- mental review procedures (24 CFR part 58) for the release of funds for each project carried out with loan guarantee assistance. These procedures set forth the regulations, policies, responsibil- ities and procedures governing the car- rying out of environmental review re- sponsibilities of public entities. All public entities, including nonentitle- ment public entities, shall submit the request for release of funds and related certification for each project to be as- sisted with guaranteed loan funds to the appropriate HUD Field Office. (e) Displacement, relocation, acquisi- tion, and replacement of housing. The public entity (or the designated public agency) shall comply with the displace- ment, relocation, acquisition, and re- placement of low/moderate-income housing requirements in §570.606 in connection with any activity financed in whole or in part with guaranteed loan funds. [59 FR 66604, Dec. 27, 1994, as amended at 60 FR 1917, Jan. 5, 1995; 61 FR 11481, Mar. 20, 1996; 69 FR 32781, June 10, 2004; 72 FR 73496, Dec. 27, 2008; 74 FR 36389, July 22, 2009] §570.705 Loan requirements. (a) Limitations on commitments. (1) If loan guarantee commitments have been issued in any fiscal year in an ag- gregate amount equal to 50 percent of the amount approved in an appropria- tion act for that fiscal year, HUD may limit the amount of commitments any one public entity may receive during such fiscal year as follows (except that HUD will not decrease commitments already issued): (i) The amount any one entitlement public entity may receive may be lim- ited to $35,000,000. (ii) The amount any one nonentitle- ment public entity may receive may be limited to $7,000,000. (iii) The amount any one public enti- ty may receive may be limited to such amount as is necessary to allow HUD to give priority to applications con- taining activities to be carried out in areas designated as empowerment zones/enterprise communities by the Federal Government or by any State. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00174 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 165 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.705 (2) In addition to the limitations specified in paragraph (a)(1) of this sec- tion, the following limitations shall apply. (i) Entitlement public entities. No com- mitment to guarantee shall be made if the total unpaid balance of debt obliga- tions guaranteed under this subpart (excluding any amount defeased under the contract entered into under §570.705(b)(1)) on behalf of the public entity would thereby exceed an amount equal to five times the amount of the most recent grant made pursuant to §570.304 to the public entity. (ii) States and State-assisted public en- tities. No commitment to guarantee shall be made if the total unpaid bal- ance of debt obligations guaranteed under this subpart (excluding any amount defeased under the contract entered into under §570.705(b)(1)) on be- half of the State and all State-assisted public entities in the State would thereby exceed an amount equal to five times the amount of the most recent grant received by such State under subpart I. (iii) Nonentitlement public entities eligi- ble under subpart F of this part. No com- mitment to guarantee shall be made with respect to a nonentitlement pub- lic entity in an insular area or the State of Hawaii if the total unpaid bal- ance of debt obligations guaranteed under this subpart (excluding any amount defeased under the contract entered into under §570.705(b)(1)) on be- half of the public entity would thereby exceed an amount equal to five times the amount of the most recent grant made pursuant to §570.429 or §570.440 (as applicable) to the public entity. (A) The most recent grant approved for the public entity pursuant to sub- part F of this part, (B) The average of the most recent three grants approved for the public entity pursuant to subpart F of this part, excluding any grant in the same fiscal year as the commitment, or (C) The average amount of grants made under subpart F of this part to units of general local government in New York State in the previous fiscal year. (b) Security requirements. To assure the repayment of debt obligations and the charges incurred under paragraph (g) of this section and as a condition for receiving loan guarantee assist- ance, the public entity (and State and designated public agency, as applica- ble) shall: (1) Enter into a contract for loan guarantee assistance with HUD, in a form acceptable to HUD, including pro- visions for repayment of debt obliga- tions guaranteed hereunder; (2) Pledge all grants made or for which the public entity or State may become eligible under this part; and (3) Furnish, at the discretion of HUD, such other security as may be deemed appropriate by HUD in making such guarantees. Other security shall be re- quired for all loans with repayment pe- riods of ten years or longer. Such other security shall be specified in the con- tract entered into pursuant to §570.705(b)(1). Examples of other secu- rity HUD may require are: (i) Program income as defined in §570.500(a); (ii) Liens on real and personal prop- erty; (iii) Debt service reserves; and (iv) Increments in local tax receipts generated by activities carried out with the guaranteed loan funds. (c) Use of grants for loan repayment. Notwithstanding any other provision of this part: (1) Community Development Block Grants allocated pursuant to section 106 of the Act (including program in- come derived therefrom) may be used for: (i) Paying principal and interest due (including such issuance, servicing, un- derwriting, or other costs as may be in- curred under paragraph (g) of this sec- tion) on the debt obligations guaran- teed under this subpart; (ii) Defeasing such debt obligations; and (iii) Establishing debt service re- serves as additional security pursuant to paragraph (b)(3) of this section. (2) HUD may apply grants pledged pursuant to paragraph (b)(2) of this sec- tion to any amounts due under the debt obligations, the payment of costs in- curred under paragraph (g) of this sec- tion, or to the purchase or defeasance of such debt obligations, in accordance with the terms of the contract required by paragraph (b)(l) of this section. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00175 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 166 24 CFR Ch. V (4–1–13 Edition) §570.706 (d) Debt obligations. Debt obligations guaranteed under this subpart shall be in the form and denominations pre- scribed by HUD. Such debt obligations may be issued and sold only under such terms and conditions as may be pre- scribed by HUD. HUD may prescribe the terms and conditions of debt obli- gations, or of their issuance and sale, by regulation or by contractual ar- rangements authorized by section 108(r)(4) of the Act and paragraph (h) of this section. Unless specifically pro- vided otherwise in the contract for loan guarantee assistance required under paragraph (b) of this section, debt obligations shall not constitute general obligations of any public entity or State secured by its full faith and credit. (e) Taxable obligations. Interest earned on debt obligations under this subpart shall be subject to Federal tax- ation as provided in section 108(j) of the Act. (f) Loan repayment period. The term of debt obligations under this subpart shall not exceed twenty years. (g) Issuance, underwriting, servicing, and other costs. Each public entity or its designated public agency and each State issuing debt obligations under this subpart must pay the issuance, un- derwriting, servicing, trust administra- tion, and other costs associated with the private sector financing of the debt obligations. Such costs are payable out of the guaranteed loan funds and shall be secured under paragraph (b) of this section. (h) Contracting with respect to issuance and sale of debt obligations; effect of other laws. No State or local law, and no Federal law, shall preclude or limit HUD’s exercise of: (1) The power to contract with re- spect to public offerings and other sales of debt obligations under this subpart upon such terms and condi- tions as HUD deems appropriate; (2) The right to enforce any such con- tract by any means deemed appropriate by HUD; (3) Any ownership rights of HUD, as applicable, in debt obligations under this subpart. [59 FR 66604, Dec. 27, 1994, as amended at 69 FR 32782, June 10, 2004; 74 FR 36389, July 22, 2009] §570.706 Federal guarantee; subroga- tion. Section 108(f) of the Act provides for the incontestability of guarantees by HUD under subpart M of this part in the hands of a holder of such guaran- teed obligations. If HUD pays a claim under a guarantee made under section 108 of the Act, HUD shall be fully sub- rogated for all the rights of the holder of the guaranteed debt obligation with respect to such obligation. [61 FR 11481, Mar. 20, 1996] §570.707 Applicability of rules and regulations. (a) Entitlement public entities. The pro- visions of subparts A, C, J, K and O of this part applicable to entitlement grants shall apply equally to guaran- teed loan funds and other CDBG funds, except to the extent they are specifi- cally modified or augmented by the provisions of this subpart. (b) State-assisted public entities. The provisions of subpart I of this part, and the requirements the State imposes on units of general local government re- ceiving Community Development Block Grants or program income to the extent applicable, shall apply equally to guaranteed loan funds and Commu- nity Development Block Grants (in- cluding program income derived there- from) administered by the State under the CDBG program, except to the ex- tent they are specifically modified or augmented by the provisions of this subpart. (c) Nonentitlement public entities eligi- ble under subpart F of this part. The pro- visions of subpart F of this part shall apply equally to guaranteed loan funds and other CDBG funds, except to the extent they are specifically modified or augmented by the provisions of this subpart. §570.708 Sanctions. (a) Non-State assisted public entities. The performance review procedures de- scribed in subpart O of this part apply to all public entities receiving guaran- teed loan funds other than State-as- sisted public entities. Performance de- ficiencies in the use of guaranteed loan funds made available to such public en- tities (or program income derived VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00176 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 167 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.711 therefrom) or violations of the con- tract entered into pursuant to §570.705(b)(1) may result in the imposi- tion of a sanction authorized pursuant to §570.900(b)(7) against pledged CDBG grants. In addition, upon a finding by HUD that the public entity has failed to comply substantially with any pro- vision of the Act with respect to either the pledged grants or the guaranteed loan funds or program income, HUD may take action against the pledged grants as provided in §570.913 and/or may take action as provided in the contract for loan guarantee assistance. (b) State-assisted public entities. Per- formance deficiencies in the use of guaranteed loan funds (or program in- come derived therefrom) or violations of the contract entered into pursuant to §570.705(b)(1) may result in an action authorized pursuant to §570.495 or §570.496. In addition, upon a finding by HUD that the State or public entity has failed to comply substantially with any provision of the Act with respect to the pledged CDBG nonentitlement funds, the guaranteed loan funds, or program income, HUD may take action against the pledged funds as provided in §570.496 and/or may take action as provided in the contract. §570.709 Allocation of loan guarantee assistance. Of the amount approved in any ap- propriation act for guarantees under this subpart in any fiscal year, 70 per- cent shall be allocated for entitlement public entities and 30 percent shall be allocated for States and nonentitle- ment public entities. HUD need not comply with these percentage require- ments in any fiscal year to the extent that there is an absence of applications approvable under this subpart from en- titlement public entities or from States and nonentitlement public enti- ties. [74 FR 36389, July 22, 2009] §570.710 State responsibilities. The State is responsible for choosing public entities that it will assist under this subpart. States are free to develop procedures and requirements for deter- mining which activities will be as- sisted, subject to the requirements of this subpart. Upon approval by HUD of an application from a State or a State- assisted public entity, the State will be principally responsible, subject to HUD oversight under subpart I of this part, for ensuring compliance with all appli- cable requirements governing the use of the guaranteed loan funds. Notwith- standing the State’s responsibilities described in this section, HUD may take any action necessary for ensuring compliance with requirements affect- ing the security interests of HUD with respect to the guaranteed loan. [59 FR 66604, Dec. 27, 1994, as amended at 74 FR 36389, July 22, 2009] §570.711 State borrowers; additional requirements and application pro- cedures. This section contains additional re- quirements and alternative application procedures for guarantees of debt obli- gations under section 108 of the Act pursuant to the additional authority provided in paragraph (a) of section 222 of the Transportation, Housing and Urban Development, and Related Agen- cies Appropriations Act, 2009, Public Law 111–8; 123 Stat. 524 at 976 (Division I of the Omnibus Appropriations Act, 2009) (‘‘section 222’’ and the ‘‘2009 Ap- propriations Act’’). If any other federal law or laws are enacted after March 11, 2009, the effect of which with respect to loan guarantee authority provided in an appropriations act is equivalent to the effect of section 222 with respect to the loan guarantee authority provided in the 2009 Appropriations Act, the ad- ditional requirements and alternative application procedures in this section shall also apply to guarantees of debt obligations under section 108 of the act, pursuant to the additional authority provided in such other federal law or laws. (a) Applications by States. Notwith- standing §570.702 and §570.704, states that administer the CDBG program (under subpart I of this part) may apply for loan guarantee assistance under this subpart, and such applica- tion shall consist of the following: (1) A copy of the State’s CDBG meth- od of distribution in the action plan most recently submitted or amended pursuant to 24 CFR part 91. In addition to the requirements of 24 CFR part 91, such method of distribution must note VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00177 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 168 24 CFR Ch. V (4–1–13 Edition) §570.800 the approximate amount of section 108 guaranteed obligations issued by the State and all nonentitlement public entities that are outstanding at the time of such submission or amend- ment, identify the maximum amount of guaranteed loan funds for which the State will apply during the period cov- ered by the action plan, describe the pledge of grants required under §570.705(b)(2), and identify the non- entitlement public entities in the State that may be assisted with such guaranteed loan funds (to satisfy this requirement, the method of distribu- tion may identify one or more specific nonentitlement public entities that may be assisted, or may indicate that all or a specified subset of the non- entitlement public entities in the State may be assisted and describe how applications will be selected for assist- ance). (2) Either: (i) A description of each activity to be carried out with the guaranteed loan funds, including the specific provi- sion of §570.703 under which the activ- ity is eligible and how the activity meets one of the criteria in §570.208; or (ii) An indication of the type or types of activities to be assisted, the provi- sions of §570.703 under which such ac- tivities are eligible, and the criteria in §570.208 intended to be met, in which case HUD shall require that the de- scription referred to in paragraph (a)(2)(i) of this section be submitted to and approved by HUD before the State disburses guaranteed loan funds to a public entity for the activity. (3) A schedule for repayment of the loan which identifies the sources of re- payment. (b) Distribution to Local Governments. Proceeds payable to a State from the issuance of debt obligations under this subpart may be used only for: (1) Loans and grants to the non- entitlement public entities identified in the State’s approved application for activities eligible under §570.703; and (2) The uses specified in paragraphs (c), (g), and (k) of §570.703. (c) Certification of need. Prior to ap- proving a nonentitlement public enti- ty’s application for assistance, the State shall obtain a certification from such public entity conforming to §570.704(b)(4). (d) Local government citizen participa- tion requirements. The presubmission and citizen participation requirements in §570.704(a) and the third sentence of §570.704(c)(5) shall not apply with re- spect to nonentitlement public enti- ties’ applications to a State for assist- ance under this section. Nonentitle- ment public entities shall comply with the provisions of §570.486(a) with re- spect to such applications and such as- sistance. (e) Environmental review; displacement, relocation, acquisition, and replacement of housing. Nonentitlement public enti- ties assisted by a State under this sec- tion shall comply with §570.704(d) and (e). [74 FR 36389, July 22, 2009] Subpart N—Urban Renewal Provisions SOURCE: 41 FR 20524, May 18, 1976, unless otherwise noted. §570.800 Urban renewal regulations. The regulations governing urban re- newal projects and neighborhood devel- opment programs in subpart N of this part, that were effective immediately before April 19, 1996, will continue to govern the rights and obligations of re- cipients and HUD with respect to such projects and programs. [61 FR 11481, Mar. 20, 1996] Subpart O—Performance Reviews SOURCE: 53 FR 34466, Sept. 6, 1988, unless otherwise noted. §570.900 General. (a) Performance review authorities—(1) Entitlement, Insular Areas, and HUD-ad- ministered Small Cities performance re- views. Section 104(e)(1) of the Act re- quires that the Secretary shall, at least on an annual basis, make such re- views and audits as may be necessary or appropriate to determine whether the recipient has carried out its activi- ties in a timely manner, whether the VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00178 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 169 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.901 recipient has carried out those activi- ties and its certifications in accord- ance with the requirements and the primary objectives of the Act and with other applicable laws, and whether the recipient has a continuing capacity to carry out those activities in a timely manner. (2) Urban Development Action Grant (UDAG) performance reviews. Section 119(g) of the Act requires the Sec- retary, at least on an annual basis, to make such reviews and audits of recipi- ents of Urban Development Action Grants as necessary to determine whether the recipient’s progress in car- rying out the approved activities is substantially in accordance with the recipient’s approved plans and time- tables. (b) Performance review procedures. This paragraph describes the review procedures the Department will use in conducting the performance reviews re- quired by sections 104(e) and 119(g) of the Act: (1) The Department will determine the performance of each entitlement, Insular Areas, and HUD-administered small cities recipient in accordance with section 104(e)(1) of the Act by re- viewing for compliance with the re- quirements described in §570.901 and by applying the performance criteria de- scribed in §§570.902 and 570.903 relative to carrying out activities in a timely manner. The review criteria in §570.904 will be used to assist in determining if the recipient’s program is being carried out in compliance with civil rights re- quirements. (2) The Department will review UDAG projects and activities to deter- mine whether such projects and activi- ties are being carried out substantially in accordance with the recipient’s ap- proved plans and schedules. The De- partment will also review to determine if the recipient has carried out its UDAG program in accordance with all other requirements of the Grant Agree- ment and with all applicable require- ments of this part. (3) In conducting performance re- views, HUD will primarily rely on in- formation obtained from the recipi- ent’s performance report, records maintained, findings from monitoring, grantee and subrecipient audits, audits and surveys conducted by the HUD In- spector General, and financial data re- garding the amount of funds remaining in the line of credit plus program in- come. HUD may also consider relevant information pertaining to a recipient’s performance gained from other sources, including litigation, citizen comments, and other information provided by or concerning the recipient. A recipient’s failure to maintain records in the pre- scribed manner may result in a finding that the recipient has failed to meet the applicable requirement to which the record pertains. (4) If HUD determines that a recipi- ent has not met a civil rights review criterion in §570.904, the recipient will be provided an opportunity to dem- onstrate that it has nonetheless met the applicable civil rights requirement. (5) If HUD finds that a recipient has failed to comply with a program re- quirement or has failed to meet a per- formance criterion in §570.902 or §570.903, HUD will give the recipient an opportunity to provide additional in- formation concerning the finding. (6) If, after considering any addi- tional information submitted by a re- cipient, HUD determines to uphold the finding, HUD may advise the recipient to undertake appropriate corrective or remedial actions as specified in §570.910. HUD will consider the recipi- ent’s capacity as described in §570.905 prior to selecting the corrective or re- medial actions. (7) If the recipient fails to undertake appropriate corrective or remedial ac- tions which resolve the deficiency to the satisfaction of the Secretary, the Secretary may impose a sanction pur- suant to §570.911, 570,912, or 570.913, as applicable. [53 FR 34466, Sept. 6, 1988, as amended at 60 FR 56917, Nov. 9, 1995; 72 FR 12536, Mar. 15, 2007] §570.901 Review for compliance with the primary and national objectives and other program requirements. HUD will review each entitlement, Insular Areas, and HUD-administered small cities recipient’s program to de- termine if the recipient has carried out its activities and certifications in com- pliance with: VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00179 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 170 24 CFR Ch. V (4–1–13 Edition) §570.902 (a) The requirement described at §570.200(a)(3) that, consistent with the primary objective of the Act, not less than 70 percent of the aggregate amount of CDBG funds received by the recipient shall be used over the period specified in its certification for activi- ties that benefit low and moderate in- come persons; (b) The requirement described at §570.200(a)(2) that each CDBG assisted activity meets the criteria for one or more of the national objectives de- scribed at §570.208; (c) All other activity eligibility re- quirements defined in subpart C of this part; (d) For entitlement grants and non- entitlement CDBG grants in Hawaii, the submission requirements of 24 CFR part 91 and the displacement policy re- quirements at §570.606; (e) For HUD-administered Small Cit- ies grants in New York, the citizen par- ticipation requirements at §570.431, the amendment requirements at §570.427, and the displacement policy require- ments of §570.606; (f) For Insular Areas Program grants only, the application and amendment requirements at §570.440, the citizen participation requirements at §570.441, the displacement policy requirements of §570.606, and the lead-based paint re- quirements of 24 CFR 35.940; (g) The grant administration require- ments described in subpart J; (h) Other applicable laws and pro- gram requirements described in sub- part K; and (i) Where applicable, the require- ments pertaining to loan guarantees (subpart M) and urban renewal comple- tions (subpart N). [53 FR 34466, Sept. 6, 1988, as amended at 60 FR 1917, Jan. 5, 1995; 60 FR 56917, Nov. 9, 1995; 72 FR 12536, Mar. 15, 2007; 72 FR 46371, Aug. 17, 2007] §570.902 Review to determine if CDBG-funded activities are being carried out in a timely manner. HUD will review the performance of each entitlement, HUD-administered small cities, and Insular Areas recipi- ent to determine whether each recipi- ent is carrying out its CDBG-assisted activities in a timely manner. (a) Entitlement recipients and Non-enti- tlement CDBG grantees in Hawaii. (1) Be- fore the funding of the next annual grant and absent contrary evidence satisfactory to HUD, HUD will consider an entitlement recipient or a non-enti- tlement CDBG grantee in Hawaii to be failing to carry out its CDBG activities in a timely manner if: (i) Sixty days prior to the end of the grantee’s current program year, the amount of entitlement grant funds available to the recipient under grant agreements but undisbursed by the U.S. Treasury is more than 1.5 times the entitlement grant amount for its current program year; and (ii) The grantee fails to demonstrate to HUD’s satisfaction that the lack of timeliness has resulted from factors beyond the grantee’s reasonable con- trol. (2) Notwithstanding that the amount of funds in the line of credit indicates that the recipient is carrying out its activities in a timely manner pursuant to paragraph (a)(1) of this section, HUD may determine that the recipient is not carrying out its activities in a timely manner if: (i) The amount of CDBG program in- come the recipient has on hand 60 days prior to the end of its current program year, together with the amount of funds in its CDBG line of credit, ex- ceeds 1.5 times the entitlement grant amount for its current program year; and (ii) The grantee fails to demonstrate to HUD’s satisfaction that the lack of timeliness has resulted from factors beyond the grantee’s reasonable con- trol. (3) In determining the appropriate corrective action to take with respect to a HUD determination that a recipi- ent is not carrying out its activities in a timely manner pursuant to para- graphs (a)(1) or (a)(2) of this section, HUD will consider the likelihood that the recipient will expend a sufficient amount of funds over the next program year to reduce the amount of unex- pended funds to a level that will fall within the standard described in para- graph (a)(1) of this section when HUD next measures the grantee’s timeliness performance. For these purposes, HUD will take into account the extent to VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00180 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 171 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.903 which funds on hand have been obli- gated by the recipient and its sub- recipients for specific activities at the time the finding is made and other rel- evant information. (b) HUD-administered Small Cities pro- gram in New York. The Department will, absent substantial evidence to the contrary, deem a HUD-administered Small Cities recipient in New York to be carrying out its CDBG-funded ac- tivities in a timely manner if the schedule for carrying out its activities, as contained in the approved applica- tion (including any subsequent amend- ment(s)), is being substantially met. (c) Insular Areas recipients. (1) Before the funding of the next annual grant and absent contrary evidence satisfac- tory to HUD, HUD will consider an In- sular Areas recipient to be failing to carry out its CDBG activities in a timely manner if: (i) Sixty days prior to the end of the grantee’s current program year, the amount of Insular Area grant funds available to the recipient under grant agreements but undisbursed by the U.S. Treasury is more than 2.0 times the Insular Area’s grant amount for its current program year; and (ii) The grantee fails to demonstrate to HUD’s satisfaction that the lack of timeliness has resulted from factors beyond the grantee’s reasonable con- trol. (2) Notwithstanding that the amount of funds in the line of credit indicates that the Insular Area recipient is car- rying out its activities in a timely manner pursuant to paragraph (c)(1) of this section, HUD may determine that the recipient is not carrying out its ac- tivities in a timely manner if: (i) The amount of CDBG program in- come the recipient has on hand 60 days prior to the end of its current program year, together with the amount of funds in its CDBG line of credit, ex- ceeds 2.0 times the Insular Area’s grant amount for its current program year; and (ii) The grantee fails to demonstrate to HUD’s satisfaction that the lack of timeliness has resulted from factors beyond the grantee’s reasonable con- trol. (3) In determining the appropriate corrective action to take with respect to a HUD determination that a recipi- ent is not carrying out its activities in a timely manner pursuant to para- graphs (c)(1) or (c)(2) of this section, HUD will consider the likelihood that the recipient will expend a sufficient amount of funds over the next program year to reduce the amount of unex- pended funds to a level that will fall within the standards described in para- graphs (c)(1) and (2) of this section when HUD next measures the grantee’s timeliness performance. For these pur- poses, HUD will take into account the extent to which funds on hand have been obligated by the recipient and its sub-recipients for specific activities at the time the finding is made and other relevant information. (4) If a recipient is determined to be untimely pursuant to paragraphs (c)(1) or (c)(2) of this section in one year, and the recipient is again determined to be untimely in the following year, HUD may reduce the recipient’s next grant by 100 percent of the amount in excess of twice the Insular Area’s most recent CDBG grant, unless HUD determines that the untimeliness resulted from factors outside of the grantee’s reason- able control. (5) The first review under paragraphs (c)(1) and (c)(2) of this section will take place 60 days prior to the conclusion of the Fiscal Year 2006 program year. [53 FR 34466, Sept. 6, 1988, as amended at 60 FR 56917, Nov. 9, 1995; 72 FR 12536, Mar. 15, 2007; 72 FR 46371, Aug. 17, 2007] §570.903 Review to determine if the recipient is meeting its consoli- dated plan responsibilities. The consolidated plan, action plan, and amendment submission require- ments referred to in this section are in 24 CFR part 91. For the purpose of this section, the term consolidated plan in- cludes an abbreviated consolidated plan that is submitted pursuant to 24 CFR 91.235. (a) Review timing and purpose. HUD will review the consolidated plan per- formance of each entitlement, Insular Areas, and Hawaii HUD-administered Small Cities grant recipient prior to acceptance of a grant recipient’s an- nual certification under 24 CFR 91.225(b)(3) to determine whether the recipient followed its HUD-approved VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00181 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 172 24 CFR Ch. V (4–1–13 Edition) §570.904 consolidated plan for the most recently completed program year, and whether activities assisted with CDBG funds during that period were consistent with that consolidated plan, except that grantees are not bound by the con- solidated plan with respect to the use or distribution of CDBG funds to meet non-housing community development needs. (b) Following a consolidated plan. The recipient will be considered to be fol- lowing its consolidated plan if it has taken all of the planned actions de- scribed in its action plan. This in- cludes, but is not limited to: (1) Pursuing all resources that the grantee indicated it would pursue; (2) Providing certifications of con- sistency, when requested to do so by applicants for HUD programs for which the grantee indicated that it would support application by other entities, in a fair and impartial manner; and (3) Not hindering implementation of the consolidated plan by action or will- ful inaction. (c) Disapproval. If HUD determines that a recipient has not met the cri- teria outlined in paragraph (b) of this section, HUD will notify the recipient and provide the recipient up to 45 days to demonstrate to the satisfaction of the Secretary that it has followed its consolidated plan. HUD will consider all relevant circumstances and the re- cipient’s actions and lack of actions af- fecting the provision of assistance cov- ered by the consolidated plan within its jurisdiction. Failure to so dem- onstrate in a timely manner will be cause for HUD to find that the recipi- ent has failed to meet its certification. A complete and specific response by the recipient shall describe: (1) Any factors beyond the control of the recipient that prevented it from following its consolidated plan, and any actions the recipient has taken or plans to take to alleviate such factors; and (2) Actions taken by the recipient, if any, beyond those described in the con- solidated plan performance report to facilitate following the consolidated plan, including the effects of such ac- tions. (d) New York HUD-administered Small Cities. New York HUD-administered grantees shall follow the provisions of paragraph (b) of this section for their abbreviated or full consolidated plan to the extent that the provisions of para- graph (b) of this section are applicable. If the grantee does not comply with the requirements of paragraph (b) of this section, and does not provide HUD with an acceptable explanation, HUD may decide, in accordance with the require- ments of the notice of fund avail- ability, that the grantee does not meet threshold requirements to apply for a new small cities grant. [60 FR 56918, Nov. 9, 1995, as amended at 72 FR 12537, Mar. 15, 2007] §570.904 Equal opportunity and fair housing review criteria. (a) General. (1) Where the criteria in this section are met, the Department will presume that the recipient has carried out its CDBG-funded program in accordance with civil rights certifi- cations and civil rights requirements of the Act relating to equal employment opportunity, equal opportunity in serv- ices, benefits and participation, and is affirmatively furthering fair housing unless: (i) There is evidence which shows, or from which it is reasonable to infer, that the recipient, motivated by con- siderations of race, color, religion where applicable, sex, national origin, age or handicap, has treated some per- sons less favorably than others, or (ii) There is evidence that a policy, practice, standard or method of admin- istration, although neutral on its face, operates to deny or affect adversely in a significantly disparate way the provi- sion of employment or services, bene- fits or participation to persons of a particular race, color, religion where applicable, sex, national origin, age or handicap, or fair housing to persons of a particular race, color, religion, sex, or national origin, or (iii) Where the Secretary required a further assurance pursuant to §570.304 in order to accept the recipient’s prior civil rights certification, the recipient has failed to meet any such assurance. (2) In such instances, or where the re- view criteria in this section are not met, the recipient will be afforded an opportunity to present evidence that it has not failed to carry out the civil VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00182 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 173 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.905 rights certifications and fair housing requirements of the Act. The Sec- retary’s determination of whether there has been compliance with the ap- plicable requirements will be made based on a review of the recipient’s per- formance, evidence submitted by the recipient, and all other available evi- dence. The Department may also ini- tiate separate compliance reviews under title VI of the Civil Rights Act of 1964 or section 109 of the Act. (b) Review for equal opportunity. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), and implementing regulations in 24 CFR part 1, together with section 109 of the Act (see §570.602), prohibit discrimination in any program or activity funded in whole or in part with funds made avail- able under this part. (1) Review for equal employment oppor- tunity. The Department will presume that a recipient’s hiring and employ- ment practices have been carried out in compliance with its equal opportunity certifications and requirements of the Act. This presumption may be rebutted where, based on the totality of cir- cumstances, there has been a depriva- tion of employment, promotion, or training opportunities by a recipient to any person within the meaning of sec- tion 109. The extent to which persons of a particular race, gender, or ethnic background are represented in the workforce may in certain cir- cumstances be considered, together with complaints, performance reviews, and other information. (2) Review of equal opportunity in serv- ices, benefits and participation. The De- partment will presume a recipient is carrying out its programs and activi- ties in accordance with the civil rights certifications and requirements of the Act. This presumption may be rebutted where, based on the totality of cir- cumstances, there has been a depriva- tion of services, benefits, or participa- tion in any program or activity funded in whole or in part with block grant funds by a recipient to any person within the meaning of section 109. The extent to which persons of a particular race, gender, or ethnic background par- ticipate in a program or activity may in certain circumstances be considered, together with complaints, performance reviews, and other information. (c) Fair housing review criteria. See the requirements in the Fair Housing Act (42 U.S.C. 3601–20), as well as §570.601(a), which sets forth the grant- ee’s responsibility to certify that it will affirmatively further fair housing. (d) Actions to use minority and women’s business firms. The Department will re- view a recipient’s performance to de- termine if it has administered its ac- tivities funded with assistance under this part in a manner to encourage use of minority and women’s business en- terprises described in Executive Orders 11625, 12432 and 12138, and 24 CFR 85.36(e). In making this review, the De- partment will determine if the grantee has taken actions required under §85.36(e) of this chapter, and will re- view the effectiveness of those actions in accomplishing the objectives of §85.36(e) of this chapter and the Execu- tive Orders. No recipient is required by this part to attain or maintain any particular statistical level of participa- tion in its contracting activities by race, ethnicity, or gender of the con- tractor’s owners or managers. [53 FR 34466, Sept. 6, 1988; 53 FR 41330, Oct. 21, 1988, as amended at 54 FR 37411, Sept. 9, 1989; 60 FR 1917, Jan. 5, 1995; 61 FR 11482, Mar. 20, 1996] §570.905 Review of continuing capac- ity to carry out CDBG funded ac- tivities in a timely manner. If HUD determines that the recipient has not carried out its CDBG activities and certifications in accordance with the requirements and criteria described in §570.901 or 570.902, HUD will under- take a further review to determine whether or not the recipient has the continuing capacity to carry out its ac- tivities in a timely manner. In making the determination, the Department will consider the nature and extent of the recipient’s performance defi- ciencies, types of corrective actions the recipient has undertaken and the success or likely success of such ac- tions. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00183 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 174 24 CFR Ch. V (4–1–13 Edition) §570.906 §570.906 Review of urban counties. In reviewing the performance of an urban county, HUD will hold the coun- ty accountable for the actions or fail- ures to act of any of the units of gen- eral local government participating in the urban county. Where the Depart- ment finds that a participating unit of government has failed to cooperate with the county to undertake or assist in undertaking an essential community development or assisted housing activ- ity and that such failure results, or is likely to result, in a failure of the urban county to meet any requirement of the program or other applicable laws, the Department may prohibit the county’s use of funds made available under this part for that unit of govern- ment. HUD will also consider any such failure to cooperate in its review of a future cooperation agreement between the county and such included unit of government described at §570.307(b)(2). §§570.907–570.909 [Reserved] §570.910 Corrective and remedial ac- tions. (a) General. Consistent with the pro- cedures described in §570.900(b), the Secretary may take one or more of the actions described in paragraph (b) of this section. Such actions shall be de- signed to prevent a continuation of the performance deficiency; mitigate, to the extent possible, the adverse effects or consequences of the deficiency; and prevent a recurrence of the deficiency. (b) Actions authorized. The following lists the actions that HUD may take in response to a deficiency identified dur- ing the review of a recipient’s perform- ance: (1) Issue a letter of warning advising the recipient of the deficiency and put- ting the recipient on notice that addi- tional action will be taken if the defi- ciency is not corrected or is repeated; (2) Recommend, or request the recipi- ent to submit, proposals for corrective actions, including the correction or re- moval of the causes of the deficiency, through such actions as: (i) Preparing and following a sched- ule of actions for carrying out the af- fected CDBG activities, consisting of schedules, timetables and milestones necessary to implement the affected CDBG activities; (ii) Establishing and following a management plan which assigns re- sponsibilities for carrying out the ac- tions identified in paragraph (b)(2)(i) of this section; (iii) For entitlement and Insular Areas recipients, canceling or revising affected activities that are no longer feasible to implement due to the defi- ciency and re-programming funds from such affected activities to other eligi- ble activities (pursuant to the citizen participation requirements in 24 CFR part 91); or (iv) Other actions which will serve to prevent a continuation of the defi- ciency, mitigate (to the extent pos- sible) the adverse effects or con- sequences of the deficiency, and pre- vent a recurrence of the deficiency; (3) Advise the recipient that a certifi- cation will no longer be acceptable and that additional assurances will be re- quired; (4) Advise the recipient to suspend disbursement of funds for the deficient activity; (5) Advise the recipient to reimburse its program account or letter of credit in any amounts improperly expended and reprogram the use of the funds in accordance with applicable require- ments; (6) Change the method of payment to the recipient from a letter of credit basis to a reimbursement basis; (7) In the case of claims payable to HUD or the U.S. Treasury, institute collection procedures pursuant to sub- part B of 24 CFR part 17; and (8) In the case of an entitlement or Insular Areas recipient, condition the use of funds from a succeeding fiscal year’s allocation upon appropriate cor- rective action by the recipient. The failure of the recipient to undertake the actions specified in the condition may result in a reduction, pursuant to §570.911, of the entitlement or Insular Areas recipient’s annual grant by up to the amount conditionally granted. [53 FR 34466, Sept. 6, 1988, as amended at 60 FR 1917, Jan. 5, 1995; 72 FR 12537, Mar. 15, 2007] VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00184 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 175 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.913 §570.911 Reduction, withdrawal, or adjustment of a grant or other ap- propriate action. (a) Opportunity for an informal con- sultation. Prior to a reduction, with- drawal, or adjustment of a grant or other appropriate action, taken pursu- ant to paragraph (b), (c), or (d) of this section, the recipient shall be notified of such proposed action and given an opportunity within a prescribed time period for an informal consultation. (b) Entitlement grants, Non-entitlement CDBG grants in Hawaii, and Insular Areas grants. Consistent with the proce- dures described in §570.900(b), the Sec- retary may make a reduction in the en- titlement, non-entitlement CDBG grants in Hawaii, or Insular Areas grant amount either for the succeeding program year or, if the grant had been conditioned, up to the amount that had been conditioned. The amount of the reduction shall be based on the sever- ity of the deficiency and may be for the entire grant amount. (c) HUD-administered small cities grants. Consistent with the procedures described in §570.900(b), the Secretary may adjust, reduce or withdraw the grant or take other actions as appro- priate, except that funds already ex- pended on eligible approved activities shall not be recaptured or deducted from future grants. (d) Urban Development Action Grants. Consistent with the procedures de- scribed in §570.900(b), the Secretary may adjust, reduce or withdraw the grant or take other actions as appro- priate, except that funds already ex- pended on eligible approved activities shall not be recaptured or deducted from future grants made to the recipi- ent. [61 FR 11481, Mar. 20, 1996, as amended at 72 FR 12537, Mar. 15, 2007; 72 FR 46371, Aug. 17, 2007] §570.912 Nondiscrimination compli- ance. (a) Whenever the Secretary deter- mines that a unit of general local gov- ernment which is a recipient of assist- ance under this part has failed to com- ply with §570.602, the Secretary shall notify the governor of such State or chief executive officer of such unit of general local government of the non- compliance and shall request the gov- ernor or the chief executive officer to secure compliance. If within a reason- able period of time, not to exceed sixty days, the governor or chief executive officer fails or refuses to secure compli- ance, the Secretary is authorized to: (1) Refer the matter to the Attorney General with a recommendation that an appropriate civil action be insti- tuted; (2) Exercise the powers and functions provided by title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d); (3) Exercise the powers and functions provided for in §570.913; or (4) Take such other action as may be provided by law. (b) When a matter is referred to the Attorney General pursuant to para- graph (a)(1) of this section, or whenever the Secretary has reason to believe that a State or a unit of general local government is engaged in a pattern or practice in violation of the provisions of §570.602, the Attorney General may bring a civil action in any appropriate United States district court for such relief as may be appropriate, including injunctive relief. §570.913 Other remedies for non- compliance. (a) Action to enforce compliance. When the Secretary acts to enforce the civil rights provisions of Section 109, as de- scribed in §570.602 and 24 CFR part 6, the procedures described in 24 CFR parts 6 and 180 apply. If the Secretary finds, after reasonable notice and op- portunity for hearing, that a recipient has failed to comply substantially with any other provisions of this part, the provisions of this section apply. The Secretary, until he/she is satisfied that there is no longer any such failure to comply, shall: (1) Terminate payments to the recipi- ent; (2) Reduce payments to the recipient by an amount equal to the amount of such payments which were not ex- pended in accordance with this part; or (3) Limit the availability of pay- ments to programs or activities not af- fected by such failure to comply. Provided, however, that the Secretary may on due notice suspend payments VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00185 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 176 24 CFR Ch. V (4–1–13 Edition) §570.913 at any time after the issuance of a no- tice of opportunity for hearing pursu- ant to paragraph (c)(1) of this section, pending such hearing and a final deci- sion, to the extent the Secretary deter- mines such action necessary to pre- clude the further expenditure of funds for activities affected by such failure to comply. (b) In lieu of, or in addition to, any action authorized by paragraph (a) of this section, the Secretary may, if he/ she has reason to believe that a recipi- ent has failed to comply substantially with any provision of this part; (1) Refer the matter to the Attorney General of the United States with a recommendation that an appropriate civil action be instituted; and (2) Upon such a referral, the Attorney General may bring a civil action in any United States district court having venue thereof for such relief as may be appropriate, including an action to re- cover the amount of the assistance fur- nished under this part which was not expended in accordance with it, or for mandatory or injunctive relief; (c) Proceedings. When the Secretary proposes to take action pursuant to this section, the respondent is the unit of general local government or State receiving assistance under this part. These procedures are to be followed prior to imposition of a sanction de- scribed in paragraph (a) of this section: (1) Notice of opportunity for hearing: The Secretary shall notify the respond- ent in writing of the proposed action and of the opportunity for a hearing. The notice shall: (i) Specify, in a manner which is ade- quate to allow the respondent to pre- pare its response, allegations with re- spect to a failure to comply substan- tially with a provision of this part; (ii) State that the hearing procedures are governed by these rules; (iii) State that a hearing may be re- quested within 10 days from receipt of the notice and the name, address and telephone number of the person to whom any request for hearing is to be addressed: (iv) Specify the action which the Sec- retary proposes to take and that the authority for this action is section 111(a) of the Act; (v) State that if the respondent fails to request a hearing within the time specified a decision by default will be rendered against the respondent; and (vi) Be sent to the respondent by cer- tified mail, return receipt requested. (2) Initiation of hearing. The respond- ent shall be allowed at least 10 days from receipt of the notice within which to notify HUD of its request for a hear- ing. If no request is received within the time specified, the Secretary may pro- ceed to make a finding on the issue of compliance with this part and to take the proposed action. (3) Administrative Law Judge. Pro- ceedings conducted under these rules shall be presided over by an Adminis- trative Law Judge (ALJ), appointed as provided by section 11 of the Adminis- trative Procedures Act (5 U.S.C. 3105). The case shall be referred to the ALJ by the Secretary at the time a hearing is requested. The ALJ shall promptly notify the parties of the time and place at which the hearing will be held. The ALJ shall conduct a fair and impartial hearing and take all action necessary to avoid delay in the disposition of pro- ceedings and to maintain order. The ALJ shall have all powers necessary to those ends, including but not limited to the power to: (i) Administer oaths and affirma- tions; (ii) Issue subpoenas as authorized by law; (iii) Rule upon offers of proof and re- ceive relevant evidence; (iv) Order or limit discovery prior to the hearing as the interests of justice may require; (v) Regulate the course of the hear- ing and the conduct of the parties and their counsel; (vi) Hold conferences for the settle- ment or simplification of the issues by consent of the parties; (vii) Consider and rule upon all proce- dural and other motions appropriate in adjudicative proceedings; and (viii) Make and file initial determina- tions. (4) Ex parte communications. An ex parte communication is any commu- nication with an ALJ, direct or indi- rect, oral or written, concerning the merits or procedures of any pending proceeding which is made by a party in VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00186 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 177 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.913 the absence of any other party. Ex parte communications are prohibited except where the purpose and content of the communication have been dis- closed in advance or simultaneously to all parties, or the communication is a request for information concerning the status of the case. Any ALJ who re- ceives an ex parte communication which the ALJ knows or has reason to believe is unauthorized shall promptly place the communication, or its sub- stance, in all files and shall furnish copies to all parties. Unauthorized ex parte communications shall not be taken into consideration in deciding any matter in issue. (5) The hearing. All parties shall have the right to be represented at the hear- ing by counsel. The ALJ shall conduct the proceedings in an expeditious man- ner while allowing the parties to present all oral and written evidence which tends to support their respective positions, but the ALJ shall exclude ir- relevant, immaterial or unduly repeti- tious evidence. The Department has the burden of proof in showing by a preponderance of the evidence that the respondent failed to comply substan- tially with a provision of this part. Each party shall be allowed to cross- examine adverse witnesses and to rebut and comment upon evidence presented by the other party. Hearings shall be open to the public. So far as the or- derly conduct of the hearing permits, interested persons other than the par- ties may appear and participate in the hearing. (6) Transcripts. Hearing shall be re- corded and transcribed only by a re- porter under the supervision of the ALJ. The orginal transcript shall be a part of the record and shall constitute the sole official transcript. Respond- ents and the public, at their own ex- pense, may obtain copies of the tran- script. (7) The ALJ’s decision. At the conclu- sion of the hearing, the ALJ shall give the parties a reasonable opportunity to submit proposed findings and conclu- sions and supporting reasons therefor. Within 25 days after the conclusion of the hearing, the ALJ shall prepare a written decision which includes a statement of findings and conclusions, and the reasons or basis therefor, on all the material issues of fact, law or dis- cretion presented on the record and the appropriate sanction or denial thereof. The decision shall be based on consid- eration of the whole record or those parts thereof cited by a party and sup- ported by and in accordance with the reliable, probative, and substantial evi- dence. A copy of the decision shall be furnished to the parties immediately by certified mail, return receipt re- quested, and shall include a notice that any requests for review by the Sec- retary must be made in writing to the Secretary within 30 days of the receipt of the decision. (8) The record. The transcript of testi- mony and exhibits, together with the decision of the ALJ and all papers and requests filed in the proceeding, con- stitutes the exclusive record for deci- sion and, on payment of its reasonable cost, shall be made available to the parties. After reaching his/her initial decision, the ALJ shall certify to the complete record and forward the record to the Secretary. (9) Review by the Secretary. The deci- sion by the ALJ shall constitute the final decision of the Secretary unless, within 30 days after the receipt of the decision, either the respondent or the Assistant Secretary for Community Planning and Development files an ex- ception and request for review by the Secretary. The excepting party must transmit simultaneously to the Sec- retary and the other party the request for review and the basis of the party’s exceptions to the findings of the ALJ. The other party shall be allowed 30 days from receipt of the exception to provide the Secretary and the except- ing party with a written reply. The Secretary shall then review the record of the case, including the exceptions and the reply. On the basis of such re- view, the Secretary shall issue a writ- ten determination, including a state- ment of the reasons or basis therefor, affirming, modifying or revoking the decision of the ALJ. The Secretary’s decision shall be made and transmitted to the parties within 80 days after the decision of the ALJ was furnished to the parties. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00187 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 178 24 CFR Ch. V (4–1–13 Edition) Pt. 570, App. A (10) Judicial review. The respondent may seek judicial review of the Sec- retary’s decision pursuant to section 111(c) of the Act. [53 FR 34466, Sept. 6, 1988, as amended at 64 FR 3802, Jan. 25, 1999] APPENDIX A TO PART 570—GUIDELINES AND OBJECTIVES FOR EVALUATING PROJECT COSTS AND FINANCIAL RE- QUIREMENTS I. Guidelines and Objectives for Evaluating Project Costs and Financial Requirements. HUD has developed the following guidelines that are designed to provide the recipient with a framework for financially underwriting and selecting CDBG-assisted economic develop- ment projects which are financially viable and will make the most effective use of the CDBG funds. The use of these underwriting guidelines as published by HUD is not manda- tory. However, grantees electing not to use these underwriting guidelines would be ex- pected to conduct basic financial under- writing prior to the provision of CDBG finan- cial assistance to a for-profit business. States electing not to use these underwriting guidelines would be expected to ensure that the state or units of general local govern- ment conduct basic financial underwriting prior to the provision of CDBG financial as- sistance to a for-profit business. II. Where appropriate, HUD’s underwriting guidelines recognize that different levels of review are appropriate to take into account differences in the size and scope of a pro- posed project, and in the case of a microen- terprise or other small business to take into account the differences in the capacity and level of sophistication among businesses of differing sizes. III. Recipients are encouraged, when they develop their own programs and under- writing criteria, to also take these factors into account. For example, a recipient ad- ministering a program providing only tech- nical assistance to small businesses might choose to apply underwriting guidelines to the technical assistance program as a whole, rather than to each instance of assistance to a business. Given the nature and dollar value of such a program, a recipient might choose to limit its evaluation to factors such as the extent of need for this type of assistance by the target group of businesses and the extent to which this type of assistance is already available. IV. The objectives of the underwriting guidelines are to ensure: (1) that project costs are reasonable; (2) that all sources of project financing are committed; (3) that to the extent practicable, CDBG funds are not substituted for non-Federal fi- nancial support; (4) that the project is financially feasible; (5) that to the extent practicable, the re- turn on the owner’s equity investment will not be unreasonably high; and (6) that to the extent practicable, CDBG funds are disbursed on a pro rata basis with other finances provided to the project. i. Project costs are reasonable. i. Reviewing costs for reasonableness is important. It will help the recipient avoid providing either too much or too little CDBG assistance for the proposed project. Therefore, it is suggested that the grantee obtain a breakdown of all project costs and that each cost element making up the project be reviewed for rea- sonableness. The amount of time and re- sources the recipient expends evaluating the reasonableness of a cost element should be commensurate with its cost. For example, it would be appropriate for an experienced re- viewer looking at a cost element of less than $10,000 to judge the reasonableness of that cost based upon his or her knowledge and common sense. For a cost element in excess of $10,000, it would be more appropriate for the reviewer to compare the cost element with a third-party, fair-market price quotation for that cost element. Third-party price quotations may also be used by a re- viewer to help determine the reasonableness of cost elements below $10,000 when the re- viewer evaluates projects infrequently or if the reviewer is less experienced in cost esti- mations. If a recipient does not use third- party price quotations to verify cost ele- ments, then the recipient would need to con- duct its own cost analysis using appropriate cost estimating manuals or services. ii. The recipient should pay particular at- tention to any cost element of the project that will be carried out through a non-arms- length transaction. A non-arms-length trans- action occurs when the entity implementing the CDBG assisted activity procures goods or services from itself or from another party with whom there is a financial interest or family relationship. If abused, non-arms- length transactions misrepresent the true cost of the project. 2. Commitment of all project sources of financ- ing. The recipient should review all projected sources of financing necessary to carry out the economic development project. This is to ensure that time and effort is not wasted on assessing a proposal that is not able to pro- ceed. To the extent practicable, prior to the commitment of CDBG funds to the project, the recipient should verify that: sufficient sources of funds have been identified to fi- nance the project; all participating parties providing those funds have affirmed their in- tention to make the funds available; and the participating parties have the financial ca- pacity to provide the funds. 3. Avoid substitution of CDBG funds for non- Federal financial support. i. The recipient should review the economic development VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00188 Fmt 8010 Sfmt 8002 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 179 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD Pt. 570, App. A project to ensure that, to the extent prac- ticable, CDBG funds will not be used to sub- stantially reduce the amount of non-Federal financial support for the activity. This will help the recipient to make the most efficient use of its CDBG funds for economic develop- ment. To reach this determination, the re- cipient’s reviewer would conduct a financial underwriting analysis of the project, includ- ing reviews of appropriate projections of rev- enues, expenses, debt service and returns on equity investments in the project. The ex- tent of this review should be appropriate for the size and complexity of the project and should use industry standards for similar projects, taking into account the unique fac- tors of the project such as risk and location. ii. Because of the high cost of underwriting and processing loans, many private financial lenders do not finance commercial projects that are less than $100,000. A recipient should familiarize itself with the lending practices of the financial institutions in its commu- nity. If the project’s total cost is one that would normally fall within the range that fi- nancial institutions participate, then the re- cipient should normally determine the fol- lowing: A. Private debt financing—whether or not the participating private, for-profit business (or other entity having an equity interest) has applied for private debt financing from a commercial lending institution and whether that institution has completed all of its fi- nancial underwriting and loan approval ac- tions resulting in either a firm commitment of its funds or a decision not to participate in the project; and B. Equity participation—whether or not the degree of equity participation is reasonable given general industry standards for rates of return on equity for similar projects with similar risks and given the financial capac- ity of the entrepreneur(s) to make additional financial investments. iii. If the recipient is assisting a microen- terprise owned by a low- or moderate-income person(s), in conducting its review under this paragraph, the recipient might only need to determine that non-Federal sources of fi- nancing are not available (at terms appro- priate for such financing) in the community to serve the low- or moderate-income entre- preneur. 4. Financial feasibility of the project. i. The public benefit a grantee expects to derive from the CDBG assisted project (the subject of separate regulatory standards) will not materialize if the project is not financially feasible. To determine if there is a reason- able chance for the project’s success, the re- cipient should evaluate the financial viabil- ity of the project. A project would be consid- ered financially viable if all of the assump- tions about the project’s market share, sales levels, growth potential, projections of rev- enue, project expenses and debt service (in- cluding repayment of the CDBG assistance if appropriate) were determined to be realistic and met the project’s break-even point (which is generally the point at which all revenues are equal to all expenses). Gen- erally speaking, an economic development project that does not reach this break-even point over time is not financially feasible. The following should be noted in this regard: A. some projects make provisions for a negative cash flow in the early years of the project while space is being leased up or sales volume built up, but the project’s pro- jections should take these factors into ac- count and provide sources of financing for such negative cash flow; and B. it is expected that a financially viable project will also project sufficient revenues to provide a reasonable return on equity in- vestment. The recipient should carefully ex- amine any project that is not economically able to provide a reasonable return on equity investment. Under such circumstances, a business may be overstating its real equity investment (actual costs of the project may be overstated as well), or it may be over- stating some of the project’s operating ex- penses in the expectation that the difference will be taken out as profits, or the business may be overly pessimistic in its market share and revenue projections and has downplayed its profits. ii. In addition to the financial under- writing reviews carried out earlier, the re- cipient should evaluate the experience and capacity of the assisted business owners to manage an assisted business to achieve the projections. Based upon its analysis of these factors, the recipient should identify those elements, if any, that pose the greatest risks contributing to the project’s lack of finan- cial feasibility. 5. Return on equity investment. To the ex- tent practicable, the CDBG assisted activity should provide not more than a reasonable return on investment to the owner of the as- sisted activity. This will help ensure that the grantee is able to maximize the use of its CDBG funds for its economic development objectives. However, care should also be taken to avoid the situation where the owner is likely to receive too small a return on his/ her investment, so that his/her motivation remains high to pursue the business with vigor. The amount, type and terms of the CDBG assistance should be adjusted to allow the owner a reasonable return on his/her in- vestment given industry rates of return for that investment, local conditions and the risk of the project. 6. Disbursement of CDBG funds on a pro rata basis. To the extent practicable, CDBG funds used to finance economic development ac- tivities should be disbursed on a pro rata basis with other funding sources. Recipients should be guided by the principle of not plac- ing CDBG funds at significantly greater risk VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00189 Fmt 8010 Sfmt 8002 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 180 24 CFR Ch. V (4–1–13 Edition) Pt. 572 1See §572.420(a) concerning the availability of OMB Circulars. than non-CDBG funds. This will help avoid the situation where it is learned that a prob- lem has developed that will block the com- pletion of the project, even though all or most of the CDBG funds going in to the project have already been expended. When this happens, a recipient may be put in a po- sition of having to provide additional financ- ing to complete the project or watch the po- tential loss of its funds if the project is not able to be completed. When the recipient de- termines that it is not practicable to dis- burse CDBG funds on a pro rata basis, the re- cipient should consider taking other steps to safeguard CDBG funds in the event of a de- fault, such as insisting on securitizing assets of the project. [60 FR 1953, Jan. 5, 1995] PART 572—HOPE FOR HOMEOWN- ERSHIP OF SINGLE FAMILY HOMES PROGRAM (HOPE 3) Subpart A—General Sec. 572.1 Overview of HOPE 3. 572.5 Definitions. 572.10 Section 8 assistance. Subpart B—Homeownership Program Requirements—Implementation Grants 572.100 Acquisition and rehabilitation of eli- gible properties; rehabilitation stand- ards. 572.105 Financing the purchase of properties by eligible families. 572.110 Identifying and selecting eligible families for homeownership. 572.115 Transfer of homeownership inter- ests. 572.120 Affordability standards. 572.125 Replacement reserves. 572.130 Restrictions on resale by initial homeowners. 572.135 Use of proceeds from sales to eligible families, resale proceeds, and program income. 572.140 Third party rights. 572.145 Displacement prohibited; protection of nonpurchasing residents. Subpart C—Grants 572.200 Planning grants. 572.205 Planning grants—eligible activities. 572.210 Implementation grants. 572.215 Implementation grants—eligible ac- tivities. 572.220 Implementation grants—matching requirements. 572.225 Grant agreements; corrective and re- medial actions. 572.230 Cash and Management Information (C/MI) System. 572.235 Amendments. Subpart D—Selection Process 572.300 Notices of funding availability (NOFAs); grant applications. 572.315 Rating criteria for planning grants. Subpart E—Other Federal Requirements 572.400 Consolidated plan. 572.405 Nondiscrimination and equal oppor- tunity requirements. 572.410 Environmental procedures and standards. 572.415 Conflict of interest. 572.420 Miscellaneous requirements. 572.425 Recordkeeping and reports; audit of recipients. AUTHORITY: 42 U.S.C. 3535(d) and 12891. SOURCE: 58 FR 36526, July 7, 1993, unless otherwise noted. Subpart A—General §572.1 Overview of HOPE 3. The purpose of the HOPE for Home- ownership of Single Family Homes pro- gram (HOPE 3) is to provide homeown- ership opportunities for eligible fami- lies to purchase Federal, State, and local government-owned single family properties. HOPE 3 provides grants to eligible applicants to plan and imple- ment homeownership programs de- signed to meet the needs of low-income first-time homebuyers. [58 FR 36526, July 7, 1993, as amended at 61 FR 48797, Sept. 16, 1996] §572.5 Definitions. The terms HUD, Indian Housing Au- thority (IHA), NAHA, 1937 Act, NOFA, and Public Housing Agency (PHA) are defined in 24 CFR part 5. Administrative costs means reasonable and necessary costs, as described and valued in accordance with OMB Cir- cular No. A–87 or A–1221 as applicable, incurred by a recipient in carrying out a homeownership program under this part. For purposes of complying with the 15 percent limitation in §572.215(o), administrative costs do not include the costs of activities that are separately eligible under §572.215. VerDate Mar<15>2010 14:40 May 03, 2013 Jkt 229082 PO 00000 Frm 00190 Fmt 8010 Sfmt 8010 Y:\SGML\229082.XXX 229082er o w e o n D S K 2 V P T V N 1 P R O D w i t h C F R Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 CA 11/4/2022 EXHIBIT “D” CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CONSTRUCTION PROJECT Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 TITLE IX—BUILD AMERICA, BUY AMERICA Subtitle A—Build America, Buy America SEC. 70901. SHORT TITLE. This subtitle may be cited as the ‘‘Build America, Buy America Act’’. PART I—BUY AMERICA SOURCING REQUIREMENTS SEC. 70911. FINDINGS. Congress finds that— (1) the United States must make significant investments to install, upgrade, or replace the public works infrastructure of the United States; (2) with respect to investments in the infrastructure of the United States, taxpayers expect that their public works infrastructure will be produced in the United States by American workers; (3) United States taxpayer dollars invested in public infrastructure should not be used to reward companies that have moved their operations, investment dollars, and jobs to foreign countries or foreign factories, particularly those that do not share or openly flout the commitments of the United States to environmental, worker, and workplace safety protections; (4) in procuring materials for public works projects, entities using taxpayer-financed Federal assistance should give a commonsense procurement preference for the materials and products produced by companies and workers in the United States in accordance with the high ideals embodied in the environmental, worker, workplace safety, and other regulatory requirements of the United States; (5) common construction materials used in public works infrastructure projects, including steel, iron, manufactured products, non-ferrous metals, plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables), glass (including optic glass), lumber, and drywall are not adequately covered by a domestic content procurement preference, thus limiting the impact of taxpayer purchases to enhance supply chains in the United States; (6) the benefits of domestic content procurement preferences extend beyond economics; (7) by incentivizing domestic manufacturing, domestic content procurement preferences reinvest tax dollars in companies and processes using the highest labor and environmental standards in the world; (8) strong domestic content procurement preference policies act to prevent shifts in production to countries that rely on production practices that are significantly less energy efficient and far more polluting than those in the United States; (9) for over 75 years, Buy America and other domestic content procurement preference laws have been part of the United States procurement policy, ensuring that the United States can build and rebuild the infrastructure of the United Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 States with high-quality American-made materials; (10) before the date of enactment of this Act, a domestic content procurement preference requirement may not apply, may apply only to a narrow scope of products and materials, or may be limited by waiver with respect to many infrastructure programs, which necessitates a review of such programs, including programs for roads, highways, and bridges, public transportation, dams, ports, harbors, and other maritime facilities, intercity passenger and freight railroads, freight and intermodal facilities, airports, water systems, including drinking water and wastewater systems, electrical transmission facilities and systems, utilities, broadband infrastructure, and buildings and real property; (11) Buy America laws create demand for domestically produced goods, helping to sustain and grow domestic manufacturing and the millions of jobs domestic manufacturing supports throughout product supply chains; (12) as of the date of enactment of this Act, domestic content procurement preference policies apply to all Federal Government procurement and to various Federal-aid infrastructure programs; (13) a robust domestic manufacturing sector is a vital component of the national security of the United States; (14) as more manufacturing operations of the United States have moved offshore, the strength and readiness of the defense industrial base of the United States has been diminished; and (15) domestic content procurement preference laws— (A) are fully consistent with the international obligations of the United States; and (B) together with the government procurements to which the laws apply, are important levers for ensuring that United States manufacturers can access the government procurement markets of the trading partners of the United States. SEC. 70912. DEFINITIONS. In this part: (1) DEFICIENT PROGRAM.—The term ‘‘deficient program’’ means a program identified by the head of a Federal agency under section 70913(c). (2) DOMESTIC CONTENT PROCUREMENT PREFERENCE.—The term ‘‘domestic content procurement preference’’ means a requirement that no amounts made available through a program for Federal financial assistance may be obligated for a project unless— (A) all iron and steel used in the project are produced in the United States; (B) the manufactured products used in the project are produced in the United States; or (C) the construction materials used in the project are produced in the United States. (3) FEDERAL AGENCY.—The term ‘‘Federal agency’’ means any authority of the United States that is an ‘‘agency’’ (as defined in section 3502 of title 44, United States Code), other than an independent regulatory agency (as defined in that Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 section). (4) FEDERAL FINANCIAL ASSISTANCE.— (A) IN GENERAL.—The term ‘‘Federal financial assistance’’ has the meaning given the term in section 200.1 of title 2, Code of Federal Regulations (or successor regulations). (B) INCLUSION.—The term ‘‘Federal financial assistance’’ includes all expenditures by a Federal agency to a non-Federal entity for an infrastructure project, except that it does not include expenditures for assistance authorized under section 402, 403, 404, 406, 408, or 502 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5170a, 5170b, 5170c, 5172, 5174, or 5192) relating to a major disaster or emergency declared by the President under section 401 or 501, respectively, of such Act (42 U.S.C. 5170, 5191) or pre and post disaster or emergency response expenditures. (5) INFRASTRUCTURE.—The term ‘‘infrastructure’’ includes, at a minimum, the structures, facilities, and equipment for, in the United States— (A) roads, highways, and bridges; (B) public transportation; (C) dams, ports, harbors, and other maritime facilities; (D) intercity passenger and freight railroads; (E) freight and intermodal facilities; (F) airports; (G) water systems, including drinking water and wastewater systems; (H) electrical transmission facilities and systems; (I) utilities; (J) broadband infrastructure; and (K) buildings and real property. (6) PRODUCED IN THE UNITED STATES.—The term ‘‘produced in the United States’’ means— (A) in the case of iron or steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (B) in the case of manufactured products, that— (i) the manufactured product was manufactured in the United States; and (ii) the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (C) in the case of construction materials, that all manufacturing processes for the construction material occurred in the United States. (7) PROJECT.—The term ‘‘project’’ means the construction, alteration, maintenance, or repair of infrastructure in the United States. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 SEC. 70913. IDENTIFICATION OF DEFICIENT PROGRAMS. (a) IN GENERAL.—Not later than 60 days after the date of enactment of this Act, the head of each Federal agency shall— (1) submit to the Office of Management and Budget and to Congress, including a separate notice to each appropriate congressional committee, a report that identifies each Federal financial assistance program for infrastructure administered by the Federal agency; and (2) publish in the Federal Register the report under paragraph (1). (b) REQUIREMENTS.—In the report under subsection (a), the head of each Federal agency shall, for each Federal financial assistance program— (1) identify all domestic content procurement preferences applicable to the Federal financial assistance; (2) assess the applicability of the domestic content procurement preference requirements, including— (A) section 313 of title 23, United States Code; (B) section 5323(j) of title 49, United States Code; (C) section 22905(a) of title 49, United States Code; (D) section 50101 of title 49, United States Code; (E) section 603 of the Federal Water Pollution Control Act (33 U.S.C. 1388); (F) section 1452(a)(4) of the Safe Drinking Water Act (42 U.S.C. 300j–12(a)(4)); (G) section 5035 of the Water Infrastructure Finance and Innovation Act of 2014 (33 U.S.C. 3914); (H) any domestic content procurement preference included in an appropriations Act; and (I) any other domestic content procurement preference in Federal law (including regulations); (3) provide details on any applicable domestic content procurement preference requirement, including the purpose, scope, applicability, and any exceptions and waivers issued under the requirement; and (4) include a description of the type of infrastructure projects that receive funding under the program, including information relating to— (A) the number of entities that are participating in the program; (B) the amount of Federal funds that are made available for the program for each fiscal year; and (C) any other information the head of the Federal agency determines to be relevant. (c) LIST OF DEFICIENT PROGRAMS.—In the report under subsection (a), the head of each Federal agency shall include a list of Federal financial assistance programs for infrastructure identified under that subsection for which a domestic content procurement preference requirement— (1) does not apply in a manner consistent with section 70914; or (2) is subject to a waiver of general applicability not limited to the use of specific products for use in a specific project. SEC. 70914. APPLICATION OF BUY AMERICA PREFERENCE. (a) IN GENERAL.—Not later than 180 days after the date of Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 enactment of this Act, the head of each Federal agency shall ensure that none of the funds made available for a Federal financial assistance program for infrastructure, including each deficient program, may be obligated for a project unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States. (b) WAIVER.—The head of a Federal agency that applies a domestic content procurement preference under this section may waive the application of that preference in any case in which the head of the Federal agency finds that— (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. (c) WRITTEN JUSTIFICATION.—Before issuing a waiver under subsection (b), the head of the Federal agency shall— (1) make publicly available in an easily accessible location on a website designated by the Office of Management and Budget and on the website of the Federal agency a detailed written explanation for the proposed determination to issue the waiver; and (2) provide a period of not less than 15 days for public comment on the proposed waiver. (d) REVIEW OF WAIVERS OF GENERAL APPLICABILITY.— (1) IN GENERAL.—An existing general applicability waiver or a general applicability waiver issued under subsection (b) shall be reviewed every 5 years after the date on which the waiver is issued. (2) REVIEW.—In conducting a review of a general applicability waiver, the head of a Federal agency shall— (A) publish in the Federal Register a notice that— (i) describes the justification for a general applicability waiver; and (ii) requests public comments for a period of not less than 30 days on the continued need for a general applicability waiver; and (B) publish in the Federal Register a determination on whether to continue or discontinue the general applicability waiver, taking into account the comments received in response to the notice published under subparagraph (A). (3) LIMITATION ON THE REVIEW OF EXISTING WAIVERS OF GENERAL APPLICABILITY.—For a period of 5 years beginning on the date of enactment of this Act, paragraphs (1) and (2) shall not apply to any product-specific general applicability waiver that was issued more than 180 days before the date of enactment of this Act. (e) CONSISTENCY WITH INTERNATIONAL AGREEMENTS.—This section shall be applied in a manner consistent with United States obligations under international agreements. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 SEC. 70915. OMB GUIDANCE AND STANDARDS. (a) GUIDANCE.—The Director of the Office of Management and Budget shall— (1) issue guidance to the head of each Federal agency— (A) to assist in identifying deficient programs under section 70913(c); and (B) to assist in applying new domestic content procurement preferences under section 70914; and (2) if necessary, amend subtitle A of title 2, Code of Federal Regulations (or successor regulations), to ensure that domestic content procurement preference requirements required by this part or other Federal law are imposed through the terms and conditions of awards of Federal financial assistance. (b) STANDARDS FOR CONSTRUCTION MATERIALS.— (1) IN GENERAL.—Not later than 180 days after the date of enactment of this Act, the Director of the Office of Management and Budget shall issue standards that define the term ‘‘all manufacturing processes’’ in the case of construction materials. (2) CONSIDERATIONS.—In issuing standards under paragraph (1), the Director shall— (A) ensure that the standards require that each manufacturing process required for the manufacture of the construction material and the inputs of the construction material occurs in the United States; and (B) take into consideration and seek to maximize the direct and indirect jobs benefited or created in the production of the construction material. SEC. 70916. TECHNICAL ASSISTANCE PARTNERSHIP AND CONSULTATION SUPPORTING DEPARTMENT OF TRANSPORTATION BUY AMERICA REQUIREMENTS. (a) DEFINITIONS.—In this section: (1) BUY AMERICA LAW.—The term ‘‘Buy America law’’ means— (A) section 313 of title 23, United States Code; (B) section 5323(j) of title 49, United States Code; (C) section 22905(a) of title 49, United States Code; (D) section 50101 of title 49, United States Code; and (E) any other domestic content procurement preference for an infrastructure project under the jurisdiction of the Secretary. (2) SECRETARY.—The term ‘‘Secretary’’ means the Secretary of Transportation. (b) TECHNICAL ASSISTANCE PARTNERSHIP.—Not later than 90 days after the date of the enactment of this Act, the Secretary shall enter into a technical assistance partnership with the Secretary of Commerce, acting through the Director of the National Institute of Standards and Technology— (1) to ensure the development of a domestic supply base to support intermodal transportation in the United States, such as intercity high speed rail transportation, public transportation systems, highway construction or reconstruction, airport improvement projects, and other infrastructure projects under the jurisdiction of the Secretary; (2) to ensure compliance with Buy America laws that apply Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 to a project that receives assistance from the Federal Highway Administration, the Federal Transit Administration, the Federal Railroad Administration, the Federal Aviation Administration, or another office or modal administration of the Secretary of Transportation; (3) to encourage technologies developed with the support of and resources from the Secretary to be transitioned into commercial market and applications; and (4) to establish procedures for consultation under subsection (c). (c) CONSULTATION.—Before granting a written waiver under a Buy America law, the Secretary shall consult with the Director of the Hollings Manufacturing Extension Partnership regarding whether there is a domestic entity that could provide the iron, steel, manufactured product, or construction material that is the subject of the proposed waiver. (d) ANNUAL REPORT.—Not later than 1 year after the date of enactment of this Act, and annually thereafter, the Secretary shall submit to the Committee on Commerce, Science, and Transportation, the Committee on Banking, Housing, and Urban Affairs, the Committee on Environment and Public Works, and the Committee on Homeland Security and Governmental Affairs of the Senate and the Committee on Transportation and Infrastructure and the Committee on Oversight and Reform of the House of Representatives a report that includes— (1) a detailed description of the consultation procedures developed under subsection (b)(4); (2) a detailed description of each waiver requested under a Buy America law in the preceding year that was subject to consultation under subsection (c), and the results of the consultation; (3) a detailed description of each waiver granted under a Buy America law in the preceding year, including the type of waiver and the reasoning for granting the waiver; and (4) an update on challenges and gaps in the domestic supply base identified in carrying out subsection (b)(1), including a list of actions and policy changes the Secretary recommends be taken to address those challenges and gaps. SEC. 70917. APPLICATION. (a) IN GENERAL.—This part shall apply to a Federal financial assistance program for infrastructure only to the extent that a domestic content procurement preference as described in section 70914 does not already apply to iron, steel, manufactured products, and construction materials. (b) SAVINGS PROVISION.—Nothing in this part affects a domestic content procurement preference for a Federal financial assistance program for infrastructure that is in effect and that meets the requirements of section 70914. (c) LIMITATION WITH RESPECT TO AGGREGATES.—In this part— (1) the term ‘‘construction materials’’ shall not include cement and cementitious materials, aggregates such as stone, sand, or gravel, or aggregate binding agents or additives; and (2) the standards developed under section 70915(b)(1) shall not include cement and cementitious materials, aggregates such as stone, sand, or gravel, or aggregate binding agents or additives Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 as inputs of the construction material. PART II—MAKE IT IN AMERICA SEC. 70921. REGULATIONS RELATING TO BUY AMERICAN ACT. (a) IN GENERAL.—Not later than 1 year after the date of the enactment of this Act, the Director of the Office of Management and Budget (‘‘Director’’), acting through the Administrator for Federal Procurement Policy and, in consultation with the Federal Acquisition Regulatory Council, shall promulgate final regulations or other policy or management guidance, as appropriate, to standardize and simplify how Federal agencies comply with, report on, and enforce the Buy American Act. The regulations or other policy or management guidance shall include, at a minimum, the following: (1) Guidelines for Federal agencies to determine, for the purposes of applying sections 8302(a) and 8303(b)(3) of title 41, United States Code, the circumstances under which the acquisition of articles, materials, or supplies mined, produced, or manufactured in the United States is inconsistent with the public interest. (2) Guidelines to ensure Federal agencies base determinations of non-availability on appropriate considerations, including anticipated project delays and lack of substitutable articles, materials, and supplies mined, produced, or manufactured in the United States, when making determinations of non-availability under section 8302(a)(1) of title 41, United States Code. (3)(A) Uniform procedures for each Federal agency to make publicly available, in an easily identifiable location on the website of the agency, and within the following time periods, the following information: (i) A written description of the circumstances in which the head of the agency may waive the requirements of the Buy American Act. (ii) Each waiver made by the head of the agency within 30 days after making such waiver, including a justification with sufficient detail to explain the basis for the waiver. (B) The procedures established under this paragraph shall ensure that the head of an agency, in consultation with the head of the Made in America Office established under section 70923(a), may limit the publication of classified information, trade secrets, or other information that could damage the United States. (4) Guidelines for Federal agencies to ensure that a project is not disaggregated for purposes of avoiding the applicability of the requirements under the Buy American Act. (5) An increase to the price preferences for domestic end products and domestic construction materials. (6) Amending the definitions of ‘‘domestic end product’’ and ‘‘domestic construction material’’ to ensure that iron and steel products are, to the greatest extent possible, made with domestic components. (b) GUIDELINES RELATING TO WAIVERS.— (1) INCONSISTENCY WITH PUBLIC INTEREST.— (A) IN GENERAL.—With respect to the guidelines developed under subsection (a)(1), the Administrator shall seek Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 to minimize waivers related to contract awards that— (i) result in a decrease in employment in the United States, including employment among entities that manufacture the articles, materials, or supplies; or (ii) result in awarding a contract that would decrease domestic employment. (B) COVERED EMPLOYMENT.—For purposes of subparagraph (A), employment refers to positions directly involved in the manufacture of articles, materials, or supplies, and does not include positions related to management, research and development, or engineering and design. (2) ASSESSMENT ON USE OF DUMPED OR SUBSIDIZED FOREIGN PRODUCTS.— (A) IN GENERAL.—To the extent otherwise permitted by law, before granting a waiver in the public interest to the guidelines developed under subsection (a)(1) with respect to a product sourced from a foreign country, a Federal agency shall assess whether a significant portion of the cost advantage of the product is the result of the use of dumped steel, iron, or manufactured goods or the use of injuriously subsidized steel, iron, or manufactured goods. (B) CONSULTATION.—The Federal agency conducting the assessment under subparagraph (A) shall consult with the International Trade Administration in making the assessment if the agency considers such consultation to be helpful. (C) USE OF FINDINGS.—The Federal agency conducting the assessment under subparagraph (A) shall integrate any findings from the assessment into its waiver determination. (c) SENSE OF CONGRESS ON INCREASING DOMESTIC CONTENT REQUIREMENTS.—It is the sense of Congress that the Federal Acquisition Regulatory Council should amend the Federal Acquisition Regulation to increase the domestic content requirements for domestic end products and domestic construction material to 75 percent, or, in the event of no qualifying offers, 60 percent. (d) DEFINITION OF END PRODUCT MANUFACTURED IN THE UNITED STATES.—Not later than 1 year after the date of the enactment of this Act, the Federal Acquisition Regulatory Council shall amend part 25 of the Federal Acquisition Regulation to provide a definition for ‘‘end product manufactured in the United States,’’ including guidelines to ensure that manufacturing processes involved in production of the end product occur domestically. SEC. 70922. AMENDMENTS RELATING TO BUY AMERICAN ACT. (a) SPECIAL RULES RELATING TO AMERICAN MATERIALS REQUIRED FOR PUBLIC USE.—Section 8302 of title 41, United States Code, is amended by adding at the end the following new subsection: ‘‘(c) SPECIAL RULES.—The following rules apply in carrying out the provisions of subsection (a): ‘‘(1) IRON AND STEEL MANUFACTURED IN THE UNITED STATES.—For purposes of this section, manufactured articles, materials, and supplies of iron and steel are deemed manufactured in the United States only if all manufacturing processes Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 involved in the production of such iron and steel, from the initial melting stage through the application of coatings, occurs in the United States. ‘‘(2) LIMITATION ON EXCEPTION FOR COMMERCIALLY AVAILABLE OFF-THE-SHELF ITEMS.—Notwithstanding any law or regulation to the contrary, including section 1907 of this title and the Federal Acquisition Regulation, the requirements of this section apply to all iron and steel articles, materials, and supplies.’’. (b) PRODUCTION OF IRON AND STEEL FOR PURPOSES OF CONTRACTS FOR PUBLIC WORKS.—Section 8303 of title 41, United States Code, is amended— (1) by redesignating subsection (c) as subsection (d); and (2) by inserting after subsection (b) the following new subsection: ‘‘(c) SPECIAL RULES.— ‘‘(1) PRODUCTION OF IRON AND STEEL.—For purposes of this section, manufactured articles, materials, and supplies of iron and steel are deemed manufactured in the United States only if all manufacturing processes involved in the production of such iron and steel, from the initial melting stage through the application of coatings, occurs in the United States. ‘‘(2) LIMITATION ON EXCEPTION FOR COMMERCIALLY AVAILABLE OFF-THE-SHELF ITEMS.—Notwithstanding any law or regulation to the contrary, including section 1907 of this title and the Federal Acquisition Regulation, the requirements of this section apply to all iron and steel articles, materials, and supplies used in contracts described in subsection (a).’’. (c) ANNUAL REPORT.—Subsection (b) of section 8302 of title 41, United States Code, is amended to read as follows: ‘‘(b) REPORTS.— ‘‘(1) IN GENERAL.—Not later than 180 days after the end of the fiscal year during which the Build America, Buy America Act is enacted, and annually thereafter for 4 years, the Director of the Office of Management and Budget, in consultation with the Administrator of General Services, shall submit to the Committee on Homeland Security and Governmental Affairs of the Senate and the Committee on Oversight and Reform of the House of Representatives a report on the total amount of acquisitions made by Federal agencies in the relevant fiscal year of articles, materials, or supplies acquired from entities that mine, produce, or manufacture the articles, materials, or supplies outside the United States. ‘‘(2) EXCEPTION FOR INTELLIGENCE COMMUNITY.—This subsection does not apply to acquisitions made by an agency, or component of an agency, that is an element of the intelligence community as specified in, or designated under, section 3 of the National Security Act of 1947 (50 U.S.C. 3003).’’. (d) DEFINITION.—Section 8301 of title 41, United States Code, is amended by adding at the end the following new paragraph: ‘‘(3) FEDERAL AGENCY.—The term ‘Federal agency’ has the meaning given the term ‘executive agency’ in section 133 of this title.’’. (e) CONFORMING AMENDMENTS.—Title 41, United States Code, is amended— (1) in section 8302(a)— (A) in paragraph (1)— Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 (i) by striking ‘‘department or independent establishment’’ and inserting ‘‘Federal agency’’; and (ii) by striking ‘‘their acquisition to be inconsistent with the public interest or their cost to be unreasonable’’ and inserting ‘‘their acquisition to be inconsistent with the public interest, their cost to be unreasonable, or that the articles, materials, or supplies of the class or kind to be used, or the articles, materials, or supplies from which they are manufactured, are not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities and of a satisfactory quality’’; and (B) in paragraph (2), by amending subparagraph (B) to read as follows: ‘‘(B) to any articles, materials, or supplies procured pursuant to a reciprocal defense procurement memorandum of understanding (as described in section 8304 of this title), or a trade agreement or least developed country designation described in subpart 25.400 of the Federal Acquisition Regulation; and’’; and (2) in section 8303— (A) in subsection (b)— (i) by striking ‘‘department or independent establishment’’ each place it appears and inserting ‘‘Federal agency’’; (ii) by amending subparagraph (B) of paragraph (1) to read as follows: ‘‘(B) to any articles, materials, or supplies procured pursuant to a reciprocal defense procurement memorandum of understanding (as described in section 8304), or a trade agreement or least developed country designation described in subpart 25.400 of the Federal Acquisition Regulation; and’’; and (iii) in paragraph (3)— (I) in the heading, by striking ‘‘INCONSISTENT WITH PUBLIC INTEREST’’ and inserting ‘‘WAIVER AUTHORITY’’; and (II) by striking ‘‘their purchase to be inconsistent with the public interest or their cost to be unreasonable’’ and inserting ‘‘their acquisition to be inconsistent with the public interest, their cost to be unreasonable, or that the articles, materials, or supplies of the class or kind to be used, or the articles, materials, or supplies from which they are manufactured, are not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities and of a satisfactory quality’’; and (B) in subsection (d), as redesignated by subsection (b)(1) of this section, by striking ‘‘department, bureau, agency, or independent establishment’’ each place it appears and inserting ‘‘Federal agency’’. (f) EXCLUSION FROM INFLATION ADJUSTMENT OF ACQUISITIONRELATED DOLLAR THRESHOLDS.—Subparagraph (A) of section 1908(b)(2) of title 41, United States Code, is amended by striking Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 ‘‘chapter 67’’ and inserting ‘‘chapters 67 and 83’’. SEC. 70923. MADE IN AMERICA OFFICE. (a) ESTABLISHMENT.—The Director of the Office of Management and Budget shall establish within the Office of Management and Budget an office to be known as the ‘‘Made in America Office’’. The head of the office shall be appointed by the Director of the Office of Management and Budget (in this section referred to as the ‘‘Made in America Director’’). (b) DUTIES.—The Made in America Director shall have the following duties: (1) Maximize and enforce compliance with domestic preference statutes. (2) Develop and implement procedures to review waiver requests or inapplicability requests related to domestic preference statutes. (3) Prepare the reports required under subsections (c) and (e). (4) Ensure that Federal contracting personnel, financial assistance personnel, and non-Federal recipients are regularly trained on obligations under the Buy American Act and other agency-specific domestic preference statutes. (5) Conduct the review of reciprocal defense agreements required under subsection (d). (6) Ensure that Federal agencies, Federal financial assistance recipients, and the Hollings Manufacturing Extension Partnership partner with each other to promote compliance with domestic preference statutes. (7) Support executive branch efforts to develop and sustain a domestic supply base to meet Federal procurement requirements. (c) OFFICE OF MANAGEMENT AND BUDGET REPORT.—Not later than 1 year after the date of the enactment of this Act, the Director of the Office of Management and Budget, working through the Made in America Director, shall report to the relevant congressional committees on the extent to which, in each of the three fiscal years prior to the date of enactment of this Act, articles, materials, or supplies acquired by the Federal Government were mined, produced, or manufactured outside the United States. Such report shall include for each Federal agency the following: (1) A summary of total procurement funds expended on articles, materials, and supplies mined, produced, or manufactured— (A) inside the United States; (B) outside the United States; and (C) outside the United States— (i) under each category of waiver under the Buy American Act; (ii) under each category of exception under such chapter; and (iii) for each country that mined, produced, or manufactured such articles, materials, and supplies. (2) For each fiscal year covered by the report— (A) the dollar value of any articles, materials, or supplies that were mined, produced, or manufactured outside the United States, in the aggregate and by country; (B) an itemized list of all waivers made under the Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 Buy American Act with respect to articles, materials, or supplies, where available, and the country where such articles, materials, or supplies were mined, produced, or manufactured; (C) if any articles, materials, or supplies were acquired from entities that mine, produce, or manufacture such articles, materials, or supplies outside the United States due to an exception (that is not the micro-purchase threshold exception described under section 8302(a)(2)(C) of title 41, United States Code), the specific exception that was used to purchase such articles, materials, or supplies; and (D) if any articles, materials, or supplies were acquired from entities that mine, produce, or manufacture such articles, materials, or supplies outside the United States pursuant to a reciprocal defense procurement memorandum of understanding (as described in section 8304 of title 41, United States Code), or a trade agreement or least developed country designation described in subpart 25.400 of the Federal Acquisition Regulation, a citation to such memorandum of understanding, trade agreement, or designation. (3) A description of the methods used by each Federal agency to calculate the percentage domestic content of articles, materials, and supplies mined, produced, or manufactured in the United States. (d) REVIEW OF RECIPROCAL DEFENSE AGREEMENTS.— (1) REVIEW OF PROCESS.—Not later than 180 days after the date of the enactment of this Act, the Made in America Director shall review the Department of Defense’s use of reciprocal defense agreements to determine if domestic entities have equal and proportional access and report the findings of the review to the Director of the Office of Management and Budget, the Secretary of Defense, and the Secretary of State. (2) REVIEW OF RECIPROCAL PROCUREMENT MEMORANDA OF UNDERSTANDING.—The Made in America Director shall review reciprocal procurement memoranda of understanding entered into after the date of the enactment of this Act between the Department of Defense and its counterparts in foreign governments to assess whether domestic entities will have equal and proportional access under the memoranda of understanding and report the findings of the review to the Director of the Office of Management and Budget, the Secretary of Defense, and the Secretary of State. (e) REPORT ON USE OF MADE IN AMERICA LAWS.—The Made in America Director shall submit to the relevant congressional committees a summary of each report on the use of Made in America Laws received by the Made in America Director pursuant to section 11 of Executive Order 14005, dated January 25, 2021 (relating to ensuring the future is made in all of America by all of America’s workers) not later than 90 days after the date of the enactment of this Act or receipt of the reports required under section 11 of such Executive Order, whichever is later. (f) DOMESTIC PREFERENCE STATUTE DEFINED.—In this section, the term ‘‘domestic preference statute’’ means any of the following: (1) the Buy American Act; (2) a Buy America law (as that term is defined in section 70916(a)); Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 (3) the Berry Amendment; (4) section 604 of the American Recovery and Reinvestment Act of 2009 (6 U.S.C. 453b) (commonly referred to as the ‘‘Kissell amendment’’); (5) section 2533b of title 10 (commonly referred to as the ‘‘specialty metals clause’’); (6) laws requiring domestic preference for maritime transport, including the Merchant Marine Act, 1920 (Public Law 66–261), commonly known as the ‘‘Jones Act’’; and (7) any other law, regulation, rule, or executive order relating to Federal financial assistance awards or Federal procurement, that requires, or provides a preference for, the purchase or acquisition of goods, products, or materials produced in the United States, including iron, steel, construction material, and manufactured goods offered in the United States. SEC. 70924. HOLLINGS MANUFACTURING EXTENSION PARTNERSHIP ACTIVITIES. (a) USE OF HOLLINGS MANUFACTURING EXTENSION PARTNERSHIP TO REFER NEW BUSINESSES TO CONTRACTING OPPORTUNITIES.—The head of each Federal agency shall work with the Director of the Hollings Manufacturing Extension Partnership, as necessary, to ensure businesses participating in this Partnership are aware of their contracting opportunities. (b) AUTOMATIC ENROLLMENT IN GSA ADVANTAGE!.—The Administrator of the General Services Administration and the Secretary of Commerce, acting through the Under Secretary of Commerce for Standards and Technology, shall jointly ensure that each business that participates in the Hollings Manufacturing Extension Partnership is automatically enrolled in General Services Administration Advantage!. SEC. 70925. UNITED STATES OBLIGATIONS UNDER INTERNATIONAL AGREEMENTS. This part, and the amendments made by this part, shall be applied in a manner consistent with United States obligations under international agreements. SEC. 70926. DEFINITIONS. In this part: (1) BERRY AMENDMENT.—The term ‘‘Berry Amendment’’ means section 2533a of title 10, United States Code. (2) BUY AMERICAN ACT.—The term ‘‘Buy American Act’’ means chapter 83 of title 41, United States Code. (3) FEDERAL AGENCY.—The term ‘‘Federal agency’’ has the meaning given the term ‘‘executive agency’’ in section 133 of title 41, United States Code. (4) RELEVANT CONGRESSIONAL COMMITTEES.—The term ‘‘relevant congressional committees’’ means— (A) the Committee on Homeland Security and Governmental Affairs, the Committee on Commerce, Science, and Transportation, the Committee on Environment and Public Works, the Committee on Banking, Housing, and Urban Affairs, and the Committee on Armed Services of the Senate; and (B) the Committee on Oversight and Reform, the Committee Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 on Armed Services, and the Committee on Transportation and Infrastructure of the House of Representatives. (5) WAIVER.—The term ‘‘waiver’’, with respect to the acquisition of an article, material, or supply for public use, means the inapplicability of chapter 83 of title 41, United States Code, to the acquisition by reason of any of the following determinations under section 8302(a)(1) or 8303(b) of such title: (A) A determination by the head of the Federal agency concerned that the acquisition is inconsistent with the public interest. (B) A determination by the head of the Federal agency concerned that the cost of the acquisition is unreasonable. (C) A determination by the head of the Federal agency concerned that the article, material, or supply is not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities of a satisfactory quality. SEC. 70927. PROSPECTIVE AMENDMENTS TO INTERNAL CROSS-REFERENCES. (a) SPECIALTY METALS CLAUSE REFERENCE.—Section 70923(f)(5) is amended by striking ‘‘section 2533b’’ and inserting ‘‘section 4863’’. (b) BERRY AMENDMENT REFERENCE.—Section 70926(1) is amended by striking ‘‘section 2533a’’ and inserting ‘‘section 4862’’. (c) EFFECTIVE DATE.—The amendments made by this section shall take effect on January 1, 2022. Subtitle B—BuyAmerican.gov SEC. 70931. SHORT TITLE. This subtitle may be cited as the ‘‘BuyAmerican.gov Act of 2021’’. SEC. 70932. DEFINITIONS. In this subtitle: (1) BUY AMERICAN LAW.—The term ‘‘Buy American law’’ means any law, regulation, Executive order, or rule relating to Federal contracts, grants, or financial assistance that requires or provides a preference for the purchase or use of goods, products, or materials mined, produced, or manufactured in the United States, including— (A) chapter 83 of title 41, United States Code (commonly referred to as the ‘‘Buy American Act’’); (B) section 5323(j) of title 49, United States Code; (C) section 313 of title 23, United States Code; (D) section 50101 of title 49, United States Code; (E) section 24405 of title 49, United States Code; (F) section 608 of the Federal Water Pollution Control Act (33 U.S.C. 1388); (G) section 1452(a)(4) of the Safe Drinking Water Act (42 U.S.C. 300j–12(a)(4)); (H) section 5035 of the Water Resources Reform and Development Act of 2014 (33 U.S.C. 3914); (I) section 2533a of title 10, United States Code (commonly referred to as the ‘‘Berry Amendment’’); and (J) section 2533b of title 10, United States Code. (2) EXECUTIVE AGENCY.—The term ‘‘executive agency’’ has Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 the meaning given the term ‘‘agency’’ in paragraph (1) of section 3502 of title 44, United States Code, except that it does not include an independent regulatory agency, as that term is defined in paragraph (5) of such section. (3) BUY AMERICAN WAIVER.—The term ‘‘Buy American waiver’’ refers to an exception to or waiver of any Buy American law, or the terms and conditions used by an agency in granting an exception to or waiver from Buy American laws. SEC. 70933. SENSE OF CONGRESS ON BUYING AMERICAN. It is the sense of Congress that— (1) every executive agency should maximize, through terms and conditions of Federal financial assistance awards and Federal procurements, the use of goods, products, and materials produced in the United States and contracts for outsourced government service contracts to be performed by United States nationals; (2) every executive agency should scrupulously monitor, enforce, and comply with Buy American laws, to the extent they apply, and minimize the use of waivers; and (3) every executive agency should use available data to routinely audit its compliance with Buy American laws. SEC. 70934. ASSESSMENT OF IMPACT OF FREE TRADE AGREEMENTS. Not later than 150 days after the date of the enactment of this Act, the Secretary of Commerce, the United States Trade Representative, and the Director of the Office of Management and Budget shall assess the impacts in a publicly available report of all United States free trade agreements, the World Trade Organization Agreement on Government Procurement, and Federal permitting processes on the operation of Buy American laws, including their impacts on the implementation of domestic procurement preferences. SEC. 70935. JUDICIOUS USE OF WAIVERS. (a) IN GENERAL.—To the extent permitted by law, a Buy American waiver that is determined by an agency head or other relevant official to be in the public interest shall be construed to ensure the maximum utilization of goods, products, and materials produced in the United States. (b) PUBLIC INTEREST WAIVER DETERMINATIONS.—To the extent permitted by law, determination of public interest waivers shall be made by the head of the agency with the authority over the Federal financial assistance award or Federal procurement under consideration. SEC. 70936. ESTABLISHMENT OF BUYAMERICAN.GOV WEBSITE. (a) IN GENERAL.—Not later than one year after the date of the enactment of this Act, the Administrator of General Services shall establish an Internet website with the address BuyAmerican.gov that will be publicly available and free to access. The website shall include information on all waivers of and exceptions to Buy American laws since the date of the enactment of this Act that have been requested, are under consideration, or have been granted by executive agencies and be designed to enable manufacturers and other interested parties to easily identify waivers. The website shall also include the results of routine audits Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 to determine data errors and Buy American law violations after the award of a contract. The website shall provide publicly available contact information for the relevant contracting agencies. (b) UTILIZATION OF EXISTING WEBSITE.—The requirements of subsection (a) may be met by utilizing an existing website, provided that the address of that website is BuyAmerican.gov. SEC. 70937. WAIVER TRANSPARENCY AND STREAMLINING FOR CONTRACTS. (a) COLLECTION OF INFORMATION.—The Administrator of General Services, in consultation with the heads of relevant agencies, shall develop a mechanism to collect information on requests to existing reporting requirements whenever possible, for purposes of providing early notice of possible waivers via the website established under section 70936. (b) WAIVER TRANSPARENCY AND STREAMLINING.— (1) REQUIREMENT.—Prior to granting a request to waive a Buy American law, the head of an executive agency shall submit a request to invoke a Buy American waiver to the Administrator of General Services, and the Administrator of General Services shall make the request available on or through the public website established under section 70936 for public comment for not less than 15 days. (2) EXCEPTION.—The requirement under paragraph (1) does not apply to a request for a Buy American waiver to satisfy an urgent contracting need in an unforeseen and exigent circumstance. (c) INFORMATION AVAILABLE TO THE EXECUTIVE AGENCY CONCERNING THE REQUEST.— (1) REQUIREMENT.—No Buy American waiver for purposes of awarding a contract may be granted if, in contravention of subsection (b)— (A) information about the waiver was not made available on the website under section 70936; or (B) no opportunity for public comment concerning the request was granted. (2) SCOPE.—Information made available to the public concerning the request included on the website described in section 70936 shall properly and adequately document and justify the statutory basis cited for the requested waiver. Such information shall include— (A) a detailed justification for the use of goods, products, or materials mined, produced, or manufactured outside the United States; (B) for requests citing unreasonable cost as the statutory basis of the waiver, a comparison of the cost of the domestic product to the cost of the foreign product or a comparison of the overall cost of the project with domestic products to the overall cost of the project with foreignorigin products or services, pursuant to the requirements of the applicable Buy American law, except that publicly available cost comparison data may be provided in lieu of proprietary pricing information; (C) for requests citing the public interest as the statutory basis for the waiver, a detailed written statement, which shall include all appropriate factors, such as potential obligations under international agreements, justifying Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 why the requested waiver is in the public interest; and (D) a certification that the procurement official or assistance recipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with the prime contractor. (d) NONAVAILABILITY WAIVERS.— (1) IN GENERAL.—Except as provided under paragraph (2), for a request citing nonavailability as the statutory basis for a Buy American waiver, an executive agency shall provide an explanation of the procurement official’s efforts to procure a product from a domestic source and the reasons why a domestic product was not available from a domestic source. Those explanations shall be made available on BuyAmerican.gov prior to the issuance of the waiver, and the agency shall consider public comments regarding the availability of the product before making a final determination. (2) EXCEPTION.—An explanation under paragraph (1) is not required for a product the nonavailability of which is established by law or regulation. SEC. 70938. COMPTROLLER GENERAL REPORT. Not later than two years after the date of the enactment of this Act, the Comptroller General of the United States shall submit to Congress a report describing the implementation of this subtitle, including recommendations for any legislation to improve the collection and reporting of information regarding waivers of and exceptions to Buy American laws. SEC. 70939. RULES OF CONSTRUCTION. (a) DISCLOSURE REQUIREMENTS.—Nothing in this subtitle shall be construed as preempting, superseding, or otherwise affecting the application of any disclosure requirement or requirements otherwise provided by law or regulation. (b) ESTABLISHMENT OF SUCCESSOR INFORMATION SYSTEMS.— Nothing in this subtitle shall be construed as preventing or otherwise limiting the ability of the Administrator of General Services to move the data required to be included on the website established under subsection (a) to a successor information system. Any such information system shall include a reference to BuyAmerican.gov. SEC. 70940. CONSISTENCY WITH INTERNATIONAL AGREEMENTS. This subtitle shall be applied in a manner consistent with United States obligations under international agreements. SEC. 70941. PROSPECTIVE AMENDMENTS TO INTERNAL CROSS-REFERENCES. (a) IN GENERAL.—Section 70932(1) is amended— (1) in subparagraph (I), by striking ‘‘section 2533a’’ and inserting ‘‘section 4862’’; and (2) in subparagraph (J), by striking ‘‘section 2533b’’ and inserting ‘‘section 4863’’. (b) EFFECTIVE DATE.—The amendments made by subsection (a) shall take effect on January 1, 2022. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 Community Resource Center BOARD RESOLUTION WHEREAS, the Community Resource Center (CRC) Bylaws provides that the Board may authorize any officer or agent of CRC, in the name of and on behalf of CRC, to enter into any contract or execute any instrument; and WHEREAS, the Board deems it appropriate and the best interest of CRC to make such an authorization to: John Van Cleef, Chief Executive Officer Corrie McCoy, Chief Operating Officer; NOW, THEREFORE, BE IT: RESOLVED, that the Board hereby authorizes John Van Cleef and Corrie McCoy to approve and, in the name of and on behalf of CRC, enter into and execute contracts and instruments. RESOLVED FURTHER, that Sarah Ferry shall be, and hereby is, removed from entering into any contract or executing any instrument on behalf of CRC. PASSED AND ADOPTED this 18th Day of May, 2021. Signed: _____________________________________ Lindsey Brubaker, Secretary +608/325Ā,5914671Ā.+'Ā$$(!)% *Ȁ) $)Ȁ#-&+Ȁ&&+*Ȁ*% *+- ##"#"Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A(Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/31/2024 License # 0757776 (760) 707-5654 (951) 231-2572 18058 Community Resource Center650 Second StEncinitas, CA 92024 13269 A 1,000,000 X PHPK2559269-004 6/1/2024 6/1/2025 100,000 5,000 1,000,000 3,000,000 3,000,000 1,000,000A X PHPK2559269-004 6/1/2024 6/1/2025 1,000,000A PHUB865705-004 6/1/2024 6/1/2025 1,000,000 10,000 B M1352602 6/1/2024 6/1/2025 1,000,000 1,000,000 1,000,000 Professional Liability. Policy# PHPK2559269-004. Philadelphia Indemnity Insurance Company. 6/1/2024 - 6/1/2025. $1MM each Incident/$3MM Aggregate. Umbrella goes over this policy (see Schedule of Underlying)Abusive Conduct Liability. Policy# PHPK2559269-004. Philadelphia Indemnity Insurance Company. 6/1/2024 - 6/1/2025. $1MM each Incident/$3MM Aggregate. Certificate Holder is named additional insured as respects General Liability per PI-GLD-HS (10/11) Primary & non-contributory wording and Auto Liability per PI-CA-003 (04/14). All forms valid where required by written contract. City of Carlsbad1200 Carlsbad Village DriveCarlsbad, CA 92008 COMMRES-10 VSUNGA HUB International Insurance Services Inc.1525 Faraday AvenueSuite 150Carlsbad, CA 92008 Jennifer Jones cal.cpu@hubinternational.com Philadelphia Indemnity Insurance Company Zenith Insurance Company X X X X X X X Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 ACORD" I ~ I ~ □ □ ~ ~ ~ □ □ ~ ~ ~ ~ ~ ~ ~ ~ H I I I I I □ PI-GLD-HS (10/11) Page 1 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. GENERAL LIABILITY DELUXE ENDORSEMENT: HUMAN SERVICES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE It is understood and agreed that the following extensions only apply in the event that no other specific coverage for the indicated loss exposure is provided under this policy. If such specific coverage applies, the terms, conditions and limits of that coverage are the sole and exclusive coverage applicable under this policy, unless otherwise noted on this endorsement. The following is a summary of the Limits of Insurance and additional coverages provided by this endorsement. For complete details on specific coverages, consult the policy contract wording. Coverage Applicable Limit of Insurance Page # Extended Property Damage Included 2 Limited Rental Lease Agreement Contractual Liability $50,000 limit 2 Non-Owned Watercraft Less than 58 feet 2 Damage to Property You Own, Rent, or Occupy $30,000 limit 2 Damage to Premises Rented to You $1,000,000 3 HIPAA Clarification 4 Medical Payments $20,000 5 Medical Payments – Extended Reporting Period 3 years 5 Athletic Activities Amended 5 Supplementary Payments – Bail Bonds $5,000 5 Supplementary Payment – Loss of Earnings $1,000 per day 5 Employee Indemnification Defense Coverage $25,000 5 Key and Lock Replacement – Janitorial Services Client Coverage $10,000 limit 6 Additional Insured – Newly Acquired Time Period Amended 6 Additional Insured – Medical Directors and Administrators Included 7 Additional Insured – Managers and Supervisors (with Fellow Employee Coverage) Included 7 Additional Insured – Broadened Named Insured Included 7 Additional Insured – Funding Source Included 7 Additional Insured – Home Care Providers Included 7 Additional Insured – Managers, Landlords, or Lessors of Premises Included 7 Additional Insured – Lessor of Leased Equipment Included 7 Additional Insured – Grantor of Permits Included 8 Additional Insured – Vendor Included 8 Additional Insured – Franchisor Included 9 Additional Insured – When Required by Contract Included 9 Additional Insured – Owners, Lessees, or Contractors Included 9 Additional Insured – State or Political Subdivisions Included 10 Policy# PHPK2559269-004 Insured: Community Resource Center Policy Term: 6/1/2024 to 6/1/2025 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 2 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company Duties in the Event of Occurrence, Claim or Suit Included 10 Unintentional Failure to Disclose Hazards Included 10 Transfer of Rights of Recovery Against Others To Us Clarification 10 Liberalization Included 11 Bodily Injury – includes Mental Anguish Included 11 Personal and Advertising Injury – includes Abuse of Process, Discrimination Included 11 A. Extended Property Damage SECTION I – COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGELIABILITY, Subsection 2. Exclusions, Paragraph a. is deleted in its entirety and replaced by thefollowing: a. Expected or Intended Injury “Bodily injury” or property damage” expected or intended from the standpoint of the insured.This exclusion does not apply to “bodily injury” or “property damage” resulting from the use ofreasonable force to protect persons or property. B.Limited Rental Lease Agreement Contractual Liability SECTION I – COVERAGES, COVERAGE A. BODILY INJURY AND PROPERTY DAMAGELIABILITY, Subsection 2. Exclusions, Paragraph b. Contractual Liability is amended to include thefollowing: (3) Based on the named insured’s request at the time of claim, we agree to indemnify thenamed insured for their liability assumed in a contract or agreement regarding the rentalor lease of a premises on behalf of their client, up to $50,000. This coverage extensiononly applies to rental lease agreements. This coverage is excess over any renter’sliability insurance of the client. C. Non-Owned Watercraft SECTION I – COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGELIABILITY, Subsection 2. Exclusions, Paragraph g. (2) is deleted in its entirety and replaced by thefollowing: (2)A watercraft you do not own that is: (a)Less than 58 feet long; and (b)Not being used to carry persons or property for a charge; This provision applies to any person, who with your consent, either uses or is responsible for the use of a watercraft. This insurance is excess over any other valid and collectible insurance available to the insured whether primary, excess or contingent. D.Damage to Property You Own, Rent or Occupy SECTION I – COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 3 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company LIABILITY, Subsection 2. Exclusions, Paragraph j. Damage to Property, Item (1) is deleted in its entirety and replaced with the following: (1)Property you own, rent, or occupy, including any costs or expenses incurred by you, orany other person, organization or entity, for repair, replacement, enhancement,restoration or maintenance of such property for any reason, including prevention of injury to a person or damage to another’s property, unless the damage to property is caused byyour client, up to a $30,000 limit. A client is defined as a person under your direct careand supervision. E.Damage to Premises Rented to You 1.If damage by fire to premises rented to you is not otherwise excluded from this Coverage Part,the word “fire” is changed to “fire, lightning, explosion, smoke, or leakage from automatic fire protective systems” where it appears in: a.The last paragraph of SECTION I – COVERAGES, COVERAGE A BODILY INJURY ANDPROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions; is deleted in its entirety andreplaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in SECTION III – LIMITS OF INSURANCE. b. SECTION III – LIMITS OF INSURANCE, Paragraph 6. is deleted in its entirety and replacedby the following: Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems while rented to you or temporarily occupied by you with permission of the owner. c.SECTION V – DEFINITIONS, Paragraph 9.a., is deleted in its entirety and replaced by thefollowing: A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with permission of the owner is not an "insured contract"; 2. SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, Subsection 4. OtherInsurance, Paragraph b. Excess Insurance, (1) (a) (ii) is deleted in its entirety and replaced bythe following: That is insurance for fire, lightning, explosion, smoke, or leakage from automatic fire protective systems for premises rented to you or temporarily occupied by you with permission of the owner; 3.The Damage To Premises Rented To You Limit section of the Declarations is amended to thegreater of: Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 4 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company a. $1,000,000; or b. The amount shown in the Declarations as the Damage to Premises Rented to You Limit. This is the most we will pay for all damage proximately caused by the same event, whether such damage results from fire, lightning, explosion, smoke, or leaks from automatic fire protective systems or any combination thereof. F. HIPAA SECTION I – COVERAGES, COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY, is amended as follows: 1. Paragraph 1. Insuring Agreement is amended to include the following: We will pay those sums that the insured becomes legally obligated to pay as damages because of a “violation(s)” of the Health Insurance Portability and Accountability Act (HIPAA). We have the right and the duty to defend the insured against any “suit,” “investigation,” or “civil proceeding” seeking these damages. However, we will have no duty to defend the insured against any “suit” seeking damages, “investigation,” or “civil proceeding” to which this insurance does not apply. 2. Paragraph 2. Exclusions is amended to include the following additional exclusions: This insurance does not apply to: a. Intentional, Willful, or Deliberate Violations Any willful, intentional, or deliberate “violation(s)” by any insured. b. Criminal Acts Any “violation” which results in any criminal penalties under the HIPAA. c. Other Remedies Any remedy other than monetary damages for penalties assessed. d. Compliance Reviews or Audits Any compliance reviews by the Department of Health and Human Services. 3. SECTION V – DEFINITIONS is amended to include the following additional definitions: a. “Civil proceeding” means an action by the Department of Health and Human Services (HHS) arising out of “violations.” b. “Investigation” means an examination of an actual or alleged “violation(s)” by HHS. However, “investigation” does not include a Compliance Review. c. “Violation” means the actual or alleged failure to comply with the regulations included in the HIPAA. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 5 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company G. Medical Payments – Limit Increased to $20,000, Extended Reporting Period If COVERAGE C MEDICAL PAYMENTS is not otherwise excluded from this Coverage Part: 1. The Medical Expense Limit is changed subject to all of the terms of SECTION III - LIMITS OF INSURANCE to the greater of: a. $20,000; or b. The Medical Expense Limit shown in the Declarations of this Coverage Part. 2. SECTION I – COVERAGE, COVERAGE C MEDICAL PAYMENTS, Subsection 1. Insuring Agreement, a. (3) (b) is deleted in its entirety and replaced by the following: (b) The expenses are incurred and reported to us within three years of the date of the accident. H. Athletic Activities SECTION I – COVERAGES, COVERAGE C MEDICAL PAYMENTS, Subsection 2. Exclusions, Paragraph e. Athletic Activities is deleted in its entirety and replaced with the following: e. Athletic Activities To a person injured while taking part in athletics. I. Supplementary Payments SECTION I – COVERAGES, SUPPLEMENTARY PAYMENTS - COVERAGE A AND B are amended as follows: 1. b. is deleted in its entirety and replaced by the following: 1. b. Up to $5000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these. 1.d. is deleted in its entirety and replaced by the following: 1. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $1,000 a day because of time off from work. J. Employee Indemnification Defense Coverage SECTION I – COVERAGES, SUPPLEMENTARY PAYMENTS – COVERAGES A AND B the following is added: We will pay, on your behalf, defense costs incurred by an “employee” in a criminal proceeding occurring in the course of employment. The most we will pay for any “employee” who is alleged to be directly involved in a criminal proceeding is $25,000 regardless of the numbers of “employees,” claims or “suits” brought or persons or organizations making claims or bringing “suits. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 6 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company K. Key and Lock Replacement – Janitorial Services Client Coverage SECTION I – COVERAGES, SUPPLEMENTARY PAYMENTS – COVERAGES A AND B is amended to include the following: We will pay for the cost to replace keys and locks at the “clients” premises due to theft or other loss to keys entrusted to you by your “client,” up to a $10,000 limit per occurrence and $10,000 policy aggregate. We will not pay for loss or damage resulting from theft or any other dishonest or criminal act that you or any of your partners, members, officers, “employees”, “managers”, directors, trustees, authorized representatives or any one to whom you entrust the keys of a “client” for any purpose commit, whether acting alone or in collusion with other persons. The following, when used on this coverage, are defined as follows: a. "Client" means an individual, company or organization with whom you have a written contract or work order for your services for a described premises and have billed for your services. b. "Employee" means: (1) Any natural person: (a) While in your service or for 30 days after termination of service; (b) Who you compensate directly by salary, wages or commissions; and (c) Who you have the right to direct and control while performing services for you; or (2) Any natural person who is furnished temporarily to you: (a) To substitute for a permanent "employee" as defined in Paragraph (1) above, who is on leave; or (b) To meet seasonal or short-term workload conditions; while that person is subject to your direction and control and performing services for you. (3) "Employee" does not mean: (a) Any agent, broker, person leased to you by a labor leasing firm, factor, commission merchant, consignee, independent contractor or representative of the same general character; or (b) Any "manager," director or trustee except while performing acts coming within the scope of the usual duties of an "employee." c. "Manager" means a person serving in a directorial capacity for a limited liability company. L. Additional Insureds SECTION II – WHO IS AN INSURED is amended as follows: 1. If coverage for newly acquired or formed organizations is not otherwise excluded from this Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 7 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company Coverage Part, Paragraph 3.a. is deleted in its entirely and replaced by the following: a. Coverage under this provision is afforded until the end of the policy period. 2. Each of the following is also an insured: a. Medical Directors and Administrators – Your medical directors and administrators, but only while acting within the scope of and during the course of their duties as such. Such duties do not include the furnishing or failure to furnish professional services of any physician or psychiatrist in the treatment of a patient. b. Managers and Supervisors – Your managers and supervisors are also insureds, but only with respect to their duties as your managers and supervisors. Managers and supervisors who are your “employees” are also insureds for “bodily injury” to a co- “employee” while in the course of his or her employment by you or performing duties related to the conduct of your business. This provision does not change Item 2.a.(1)(a) as it applies to managers of a limited liability company. c. Broadened Named Insured – Any organization and subsidiary thereof which you control and actively manage on the effective date of this Coverage Part. However, coverage does not apply to any organization or subsidiary not named in the Declarations as Named Insured, if they are also insured under another similar policy, but for its termination or the exhaustion of its limits of insurance. d. Funding Source – Any person or organization with respect to their liability arising out of: (1) Their financial control of you; or (2) Premises they own, maintain or control while you lease or occupy these premises. This insurance does not apply to structural alterations, new construction and demolition operations performed by or for that person or organization. e. Home Care Providers – At the first Named Insured's option, any person or organization under your direct supervision and control while providing for you private home respite or foster home care for the developmentally disabled. f. Managers, Landlords, or Lessors of Premises – Any person or organization with respect to their liability arising out of the ownership, maintenance or use of that part of the premises leased or rented to you subject to the following additional exclusions: This insurance does not apply to: (1) Any “occurrence” which takes place after you cease to be a tenant in that premises; or (2) Structural alterations, new construction or demolition operations performed by or on behalf of that person or organization. g. Lessor of Leased Equipment – Automatic Status When Required in Lease Agreement With You – Any person or organization from whom you lease equipment when you and such person or organization have agreed in writing in a contract or agreement that such person or organization is to be added as an additional insured on your policy. Such person or Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 8 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company organization is an insured only with respect to liability for “bodily injury,” “property damage” or “personal and advertising injury” caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. A person’s or organization’s status as an additional insured under this endorsement ends when their contract or agreement with you for such leased equipment ends. With respect to the insurance afforded to these additional insureds, this insurance does not apply to any “occurrence” which takes place after the equipment lease expires. h. Grantors of Permits – Any state or political subdivision granting you a permit in connection with your premises subject to the following additional provision: (1) This insurance applies only with respect to the following hazards for which the state or political subdivision has issued a permit in connection with the premises you own, rent or control and to which this insurance applies: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners or decorations and similar exposures; (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. i. Vendors – Only with respect to “bodily injury” or “property damage” arising out of “your products” which are distributed or sold in the regular course of the vendor's business, subject to the following additional exclusions: (1) The insurance afforded the vendor does not apply to: (a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 9 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company (g)Products which, after distribution or sale by you, have been labeled or relabeled orused as a container, part or ingredient of any other thing or substance by or for thevendor; or (h)"Bodily injury" or "property damage" arising out of the sole negligence of the vendorfor its own acts or omissions or those of its employees or anyone else acting on itsbehalf. However, this exclusion does not apply to: (i)The exceptions contained in Sub-paragraphs (d) or (f); or (ii)Such inspections, adjustments, tests or servicing as the vendor has agreed tomake or normally undertakes to make in the usual course of business, inconnection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization, from whom youhave acquired such products, or any ingredient, part or container, entering into,accompanying or containing. j. Franchisor – Any person or organization with respect to their liability as the grantor of afranchise to you. k. As Required by Contract – Any person or organization where required by a written contractexecuted prior to the occurrence of a loss. Such person or organization is an additionalinsured for "bodily injury," "property damage" or "personal and advertising injury" but only forliability arising out of the negligence of the named insured. The limits of insurance applicableto these additional insureds are the lesser of the policy limits or those limits specified in acontract or agreement. These limits are included within and not in addition to the limits ofinsurance shown in the Declarations l. Owners, Lessees or Contractors – Any person or organization, but only with respect toliability for "bodily injury," "property damage" or "personal and advertising injury" caused, inwhole or in part, by: (1)Your acts or omissions; or (2)The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured when required by a contract. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: (a) All work, including materials, parts or equipment furnished in connection with suchwork, on the project (other than service, maintenance or repairs) to be performed byor on behalf of the additional insured(s) at the location of the covered operations hasbeen completed; or (b)That portion of "your work" out of which the injury or damage arises has been put toits intended use by any person or organization other than another contractor orsubcontractor engaged in performing operations for a principal as a part of the sameproject. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 10 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company m. State or Political Subdivisions – Any state or political subdivision as required, subject to the following provisions: (1) This insurance applies only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit, and is required by contract. (2) This insurance does not apply to: (a) "Bodily injury," "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or (b) "Bodily injury" or "property damage" included within the "products-completed operations hazard." M. Duties in the Event of Occurrence, Claim or Suit SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 2. is amended as follows: a. is amended to include: This condition applies only when the “occurrence” or offense is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; or (3) An executive officer or insurance manager, if you are a corporation. b. is amended to include: This condition will not be considered breached unless the breach occurs after such claim or “suit” is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; or (3) An executive officer or insurance manager, if you are a corporation. N. Unintentional Failure To Disclose Hazards SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, 6. Representations is amended to include the following: It is agreed that, based on our reliance on your representations as to existing hazards, if you should unintentionally fail to disclose all such hazards prior to the beginning of the policy period of this Coverage Part, we shall not deny coverage under this Coverage Part because of such failure. O. Transfer of Rights of Recovery Against Others To Us SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, 8. Transfer of Rights of Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 11 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company Recovery Against Others To Us is deleted in its entirety and replaced by the following: If the insured has rights to recover all or part of any payment we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. Therefore, the insured can waive the insurer’s rights of recovery prior to the occurrence of a loss, provided the waiver is made in a written contract. P. Liberalization SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, is amended to include the following: If we revise this endorsement to provide more coverage without additional premium charge, we will automatically provide the additional coverage to all endorsement holders as of the day the revision is effective in your state. Q. Bodily Injury – Mental Anguish SECTION V – DEFINITIONS, Paragraph 3. Is deleted in its entirety and replaced by the following: “Bodily injury” means: a. Bodily injury, sickness or disease sustained by a person, and includes mental anguish resulting from any of these; and b. Except for mental anguish, includes death resulting from the foregoing (Item a. above) at any time. R. Personal and Advertising Injury – Abuse of Process, Discrimination If COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY COVERAGE is not otherwise excluded from this Coverage Part, the definition of “personal and advertising injury” is amended as follows: 1. SECTION V – DEFINITIONS, Paragraph 14.b. is deleted in its entirety and replaced by the following: b. Malicious prosecution or abuse of process; 2. SECTION V – DEFINITIONS, Paragraph 14. is amended by adding the following: Discrimination based on race, color, religion, sex, age or national origin, except when: a. Done intentionally by or at the direction of, or with the knowledge or consent of: (1) Any insured; or (2) Any executive officer, director, stockholder, partner or member of the insured; b. Directly or indirectly related to the employment, former or prospective employment, termination of employment, or application for employment of any person or persons by an insured; Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 12 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company c.Directly or indirectly related to the sale, rental, lease or sublease or prospective sales, rental,lease or sub-lease of any room, dwelling or premises by or at the direction of any insured; or d.Insurance for such discrimination is prohibited by or held in violation of law, public policy,legislation, court decision or administrative ruling. The above does not apply to fines or penalties imposed because of discrimination. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GL-005 (07/12) Page of Includes copyrighted material of Insurance Services Office, Inc., with its permission. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Effective Date: Name of Person or Organization (Additional Insured): As per contract SECTION II – WHO IS AN INSURED is amended to include as an additional insured the person(s) or organization(s) shown in the endorsement Schedule, but only with respect to liability for “bodily injury,” “property damage” or “personal and advertising injury” arising out of or relating to your negligence in the performance of “your work” for such person(s) or organization(s) that occurs on or after the effective date shown in the endorsement Schedule. This insurance is primary to and non-contributory with any other insurance maintained by the person ororganization (Additional Insured), except for loss resulting from the sole negligence of that person or organization. This condition applies even if other valid and collectible insurance is available to the Additional Insured for a loss or ”occurrence” we cover for this Additional Insured. The Additional Insured’s limits of insurance do not increase our limits of insurance, as described in SECTION III – LIMITS OF INSURANCE. All other terms, conditions, and exclusions under the policy are applicable to this endorsement and remain unchanged. 11 Policy# PHPK2559269-004Insured: Community Resource Center Policy Term: 6/1/2024 to 6/1/2025 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-CA-003 (04/14)  Page 1 of 2  THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. A. SECTION II – COVERED AUTOS LIABILITY COVERAGE, A. Coverage, 1. Who Is An Insured isamended by adding the following: The following are also "insureds": Any person or organization for whom you are required by an “insured contract” to procure “bodilyinjury” or “property damage” liability insurance arising out of the operation of a covered "auto'' withyour permission. However, this additional insurance does not apply to: 1.The owner or anyone else from whom you hire or borrow a covered "auto." This exception doesnot apply if the covered "auto" is a "trailer” connected to a covered "auto” you own; 2.Your "employee” if the covered “auto" is owned by that "employee” or a member of his or herhousehold; 3.Anyone using a covered "auto” while he or she is working in a business of selling, servicing,repairing, parking or storing "autos" unless that business is yours; 4.Anyone other than your "employees," partners (if you are a partnership), members (if you are alimited liability company), or a lessee or borrower or any of their "employees," while movingproperty to or from a covered "auto''; or 5.A partner (if you are a partnership), or a member (if you are a limited liability company) forcovered ''auto” owned by him or her or a member of his or her household. B.The “insured contract” must be in effect during the policy period shown in the Declarations and musthave been executed prior to the “bodily injury” or “property damage”. C.This person or organization is an “insured” only to the extent you are liable due to your ongoingoperations for that “insured”, whether the work is performed by you or for you, and only to the extentyou are held liable for an “accident” occurring while a covered “auto” is being driven by you or one ofyour employees. D.There is no coverage provided to this person or organization for “bodily injury” to its employees or for“property damage” to its property. E.Coverage for this person or organization shall be limited to the extent of your negligence or faultaccording to the applicable principles of comparative negligence or fault. F.The defense of any claim or “suit” must be tendered by this person or organization as soon aspracticable to all other insurers which potentially provide insurance for such claim or “suit”. G.A person’s or organization’s status as an “insured” under this endorsement ends when youroperations for that “insured” are completed. Policy# PHPK2559269-004 Insured: Community Resource Center Policy Term: 6/1/2024 to 6/1/2025 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-CA-003 (04/14)  Page 2 of 2  H.The coverage extended to any additional insured by this endorsement is limited to, and subject to allterms, conditions, and exclusions of the Coverage Part to which this endorsement is attached. In addition, coverage shall not exceed the terms and conditions that are required by the terms of thewritten agreement to add any “insured,” or to procure insurance. I.The following additional exclusions apply: The insurance afforded to any person or organization as an “insured” under this endorsementdoes not apply to “loss”: 1.Which occurs prior to the date your contract is effective with such person or organization; 2.Arising out of the sole negligence of any person or organization that would not be an “insured”except for this endorsement; or 3.Which occurs after you returned the leased or rented “auto” to the lessor or the policy periodends, whichever occurs first. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A(Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/31/2024 License # 0757776 (760) 707-5654 (951) 231-2572 18058 Community Resource Center650 Second StEncinitas, CA 92024 13269 A 1,000,000 XXPHPK2559269-004 6/1/2024 6/1/2025 100,000 5,000 1,000,000 3,000,000 3,000,000 1,000,000A PHPK2559269-004 6/1/2024 6/1/2025 1,000,000A PHUB865705-004 6/1/2024 6/1/2025 1,000,000 10,000 B M1352602 6/1/2024 6/1/2025 1,000,000 1,000,000 1,000,000 Professional Liability. Policy# PHPK2559269-004. Philadelphia Indemnity Insurance Company. 6/1/2024 - 6/1/2025. $1MM each Incident/$3MM Aggregate.Umbrella goes over this policy (see Schedule of Underlying)Abusive Conduct Liability. Policy# PHPK2559269-004. Philadelphia Indemnity Insurance Company. 6/1/2024 - 6/1/2025. $1MM each Incident/$3MM Aggregate. The City of Carlsbad, its officials, employees and volunteers with respect to liability arising out of activities performed by or on behalf of the Named Insured(General Liability only) are named as an Additional Insured as respects General liability per attached PI-GLD-HS (10/11), when required by written contract, inregards to Grantor of Funds. Coverage under this policy shall be primary insurance as respects the City, its officials, employees and volunteers per attachedSEE ATTACHED ACORD 101 City of CarlsbadHousing and Neighborhood Department1200 Carlsbad Village DriveCarlsbad, CA 92008 COMMRES-10 VSUNGA HUB International Insurance Services Inc.1525 Faraday AvenueSuite 150Carlsbad, CA 92008 Jennifer Jones cal.cpu@hubinternational.com Philadelphia Indemnity Insurance Company Zenith Insurance Company X X X X X X X Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 ACORD" I ~ I ~ □ □ ~ ~ ~ □ □ ~ ~ ~ ~ ~ ~ ~ ~ H I I I I I □ FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. HUB International Insurance Services Inc. COMMRES-10 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance License # 0757776 1 SEE P 1 Community Resource Center650 Second StEncinitas, CA 92024 SEE PAGE 1 VSUNGA 1 Description of Operations/Locations/Vehicles:PI-GLD-HS (10/11). All rights of subrogation are waived as respects all additional insureds hereunder per attached PI-GLD-HS (10/11). All forms valid where required by written contract. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 ~ ACORD" ~ I PI-GLD-HS (10/11) Page 1 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. GENERAL LIABILITY DELUXE ENDORSEMENT: HUMAN SERVICES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE It is understood and agreed that the following extensions only apply in the event that no other specific coverage for the indicated loss exposure is provided under this policy. If such specific coverage applies, the terms, conditions and limits of that coverage are the sole and exclusive coverage applicable under this policy, unless otherwise noted on this endorsement. The following is a summary of the Limits of Insurance and additional coverages provided by this endorsement. For complete details on specific coverages, consult the policy contract wording. Coverage Applicable Limit of Insurance Page # Extended Property Damage Included 2 Limited Rental Lease Agreement Contractual Liability $50,000 limit 2 Non-Owned Watercraft Less than 58 feet 2 Damage to Property You Own, Rent, or Occupy $30,000 limit 2 Damage to Premises Rented to You $1,000,000 3 HIPAA Clarification 4 Medical Payments $20,000 5 Medical Payments – Extended Reporting Period 3 years 5 Athletic Activities Amended 5 Supplementary Payments – Bail Bonds $5,000 5 Supplementary Payment – Loss of Earnings $1,000 per day 5 Employee Indemnification Defense Coverage $25,000 5 Key and Lock Replacement – Janitorial Services Client Coverage $10,000 limit 6 Additional Insured – Newly Acquired Time Period Amended 6 Additional Insured – Medical Directors and Administrators Included 7 Additional Insured – Managers and Supervisors (with Fellow Employee Coverage) Included 7 Additional Insured – Broadened Named Insured Included 7 Additional Insured – Funding Source Included 7 Additional Insured – Home Care Providers Included 7 Additional Insured – Managers, Landlords, or Lessors of Premises Included 7 Additional Insured – Lessor of Leased Equipment Included 7 Additional Insured – Grantor of Permits Included 8 Additional Insured – Vendor Included 8 Additional Insured – Franchisor Included 9 Additional Insured – When Required by Contract Included 9 Additional Insured – Owners, Lessees, or Contractors Included 9 Additional Insured – State or Political Subdivisions Included 10 Policy# PHPK2559269-004 Insured: Community Resource Center Policy Term: 6/1/2024 to 6/1/2025 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 2 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company Duties in the Event of Occurrence, Claim or Suit Included 10 Unintentional Failure to Disclose Hazards Included 10 Transfer of Rights of Recovery Against Others To Us Clarification 10 Liberalization Included 11 Bodily Injury – includes Mental Anguish Included 11 Personal and Advertising Injury – includes Abuse of Process, Discrimination Included 11 A. Extended Property Damage SECTION I – COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGELIABILITY, Subsection 2. Exclusions, Paragraph a. is deleted in its entirety and replaced by thefollowing: a. Expected or Intended Injury “Bodily injury” or property damage” expected or intended from the standpoint of the insured.This exclusion does not apply to “bodily injury” or “property damage” resulting from the use ofreasonable force to protect persons or property. B.Limited Rental Lease Agreement Contractual Liability SECTION I – COVERAGES, COVERAGE A. BODILY INJURY AND PROPERTY DAMAGELIABILITY, Subsection 2. Exclusions, Paragraph b. Contractual Liability is amended to include thefollowing: (3) Based on the named insured’s request at the time of claim, we agree to indemnify thenamed insured for their liability assumed in a contract or agreement regarding the rentalor lease of a premises on behalf of their client, up to $50,000. This coverage extensiononly applies to rental lease agreements. This coverage is excess over any renter’sliability insurance of the client. C. Non-Owned Watercraft SECTION I – COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGELIABILITY, Subsection 2. Exclusions, Paragraph g. (2) is deleted in its entirety and replaced by thefollowing: (2)A watercraft you do not own that is: (a)Less than 58 feet long; and (b)Not being used to carry persons or property for a charge; This provision applies to any person, who with your consent, either uses or is responsible for the use of a watercraft. This insurance is excess over any other valid and collectible insurance available to the insured whether primary, excess or contingent. D.Damage to Property You Own, Rent or Occupy SECTION I – COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 3 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company LIABILITY, Subsection 2. Exclusions, Paragraph j. Damage to Property, Item (1) is deleted in its entirety and replaced with the following: (1)Property you own, rent, or occupy, including any costs or expenses incurred by you, orany other person, organization or entity, for repair, replacement, enhancement,restoration or maintenance of such property for any reason, including prevention of injury to a person or damage to another’s property, unless the damage to property is caused byyour client, up to a $30,000 limit. A client is defined as a person under your direct careand supervision. E.Damage to Premises Rented to You 1.If damage by fire to premises rented to you is not otherwise excluded from this Coverage Part,the word “fire” is changed to “fire, lightning, explosion, smoke, or leakage from automatic fire protective systems” where it appears in: a.The last paragraph of SECTION I – COVERAGES, COVERAGE A BODILY INJURY ANDPROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions; is deleted in its entirety andreplaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in SECTION III – LIMITS OF INSURANCE. b. SECTION III – LIMITS OF INSURANCE, Paragraph 6. is deleted in its entirety and replacedby the following: Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems while rented to you or temporarily occupied by you with permission of the owner. c.SECTION V – DEFINITIONS, Paragraph 9.a., is deleted in its entirety and replaced by thefollowing: A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with permission of the owner is not an "insured contract"; 2. SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, Subsection 4. OtherInsurance, Paragraph b. Excess Insurance, (1) (a) (ii) is deleted in its entirety and replaced bythe following: That is insurance for fire, lightning, explosion, smoke, or leakage from automatic fire protective systems for premises rented to you or temporarily occupied by you with permission of the owner; 3.The Damage To Premises Rented To You Limit section of the Declarations is amended to thegreater of: Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 4 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company a. $1,000,000; or b. The amount shown in the Declarations as the Damage to Premises Rented to You Limit. This is the most we will pay for all damage proximately caused by the same event, whether such damage results from fire, lightning, explosion, smoke, or leaks from automatic fire protective systems or any combination thereof. F. HIPAA SECTION I – COVERAGES, COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY, is amended as follows: 1. Paragraph 1. Insuring Agreement is amended to include the following: We will pay those sums that the insured becomes legally obligated to pay as damages because of a “violation(s)” of the Health Insurance Portability and Accountability Act (HIPAA). We have the right and the duty to defend the insured against any “suit,” “investigation,” or “civil proceeding” seeking these damages. However, we will have no duty to defend the insured against any “suit” seeking damages, “investigation,” or “civil proceeding” to which this insurance does not apply. 2. Paragraph 2. Exclusions is amended to include the following additional exclusions: This insurance does not apply to: a. Intentional, Willful, or Deliberate Violations Any willful, intentional, or deliberate “violation(s)” by any insured. b. Criminal Acts Any “violation” which results in any criminal penalties under the HIPAA. c. Other Remedies Any remedy other than monetary damages for penalties assessed. d. Compliance Reviews or Audits Any compliance reviews by the Department of Health and Human Services. 3. SECTION V – DEFINITIONS is amended to include the following additional definitions: a. “Civil proceeding” means an action by the Department of Health and Human Services (HHS) arising out of “violations.” b. “Investigation” means an examination of an actual or alleged “violation(s)” by HHS. However, “investigation” does not include a Compliance Review. c. “Violation” means the actual or alleged failure to comply with the regulations included in the HIPAA. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 5 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company G. Medical Payments – Limit Increased to $20,000, Extended Reporting Period If COVERAGE C MEDICAL PAYMENTS is not otherwise excluded from this Coverage Part: 1. The Medical Expense Limit is changed subject to all of the terms of SECTION III - LIMITS OF INSURANCE to the greater of: a. $20,000; or b. The Medical Expense Limit shown in the Declarations of this Coverage Part. 2. SECTION I – COVERAGE, COVERAGE C MEDICAL PAYMENTS, Subsection 1. Insuring Agreement, a. (3) (b) is deleted in its entirety and replaced by the following: (b) The expenses are incurred and reported to us within three years of the date of the accident. H. Athletic Activities SECTION I – COVERAGES, COVERAGE C MEDICAL PAYMENTS, Subsection 2. Exclusions, Paragraph e. Athletic Activities is deleted in its entirety and replaced with the following: e. Athletic Activities To a person injured while taking part in athletics. I. Supplementary Payments SECTION I – COVERAGES, SUPPLEMENTARY PAYMENTS - COVERAGE A AND B are amended as follows: 1. b. is deleted in its entirety and replaced by the following: 1. b. Up to $5000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these. 1.d. is deleted in its entirety and replaced by the following: 1. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $1,000 a day because of time off from work. J. Employee Indemnification Defense Coverage SECTION I – COVERAGES, SUPPLEMENTARY PAYMENTS – COVERAGES A AND B the following is added: We will pay, on your behalf, defense costs incurred by an “employee” in a criminal proceeding occurring in the course of employment. The most we will pay for any “employee” who is alleged to be directly involved in a criminal proceeding is $25,000 regardless of the numbers of “employees,” claims or “suits” brought or persons or organizations making claims or bringing “suits. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 6 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company K. Key and Lock Replacement – Janitorial Services Client Coverage SECTION I – COVERAGES, SUPPLEMENTARY PAYMENTS – COVERAGES A AND B is amended to include the following: We will pay for the cost to replace keys and locks at the “clients” premises due to theft or other loss to keys entrusted to you by your “client,” up to a $10,000 limit per occurrence and $10,000 policy aggregate. We will not pay for loss or damage resulting from theft or any other dishonest or criminal act that you or any of your partners, members, officers, “employees”, “managers”, directors, trustees, authorized representatives or any one to whom you entrust the keys of a “client” for any purpose commit, whether acting alone or in collusion with other persons. The following, when used on this coverage, are defined as follows: a. "Client" means an individual, company or organization with whom you have a written contract or work order for your services for a described premises and have billed for your services. b. "Employee" means: (1) Any natural person: (a) While in your service or for 30 days after termination of service; (b) Who you compensate directly by salary, wages or commissions; and (c) Who you have the right to direct and control while performing services for you; or (2) Any natural person who is furnished temporarily to you: (a) To substitute for a permanent "employee" as defined in Paragraph (1) above, who is on leave; or (b) To meet seasonal or short-term workload conditions; while that person is subject to your direction and control and performing services for you. (3) "Employee" does not mean: (a) Any agent, broker, person leased to you by a labor leasing firm, factor, commission merchant, consignee, independent contractor or representative of the same general character; or (b) Any "manager," director or trustee except while performing acts coming within the scope of the usual duties of an "employee." c. "Manager" means a person serving in a directorial capacity for a limited liability company. L. Additional Insureds SECTION II – WHO IS AN INSURED is amended as follows: 1. If coverage for newly acquired or formed organizations is not otherwise excluded from this Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 7 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company Coverage Part, Paragraph 3.a. is deleted in its entirely and replaced by the following: a. Coverage under this provision is afforded until the end of the policy period. 2. Each of the following is also an insured: a. Medical Directors and Administrators – Your medical directors and administrators, but only while acting within the scope of and during the course of their duties as such. Such duties do not include the furnishing or failure to furnish professional services of any physician or psychiatrist in the treatment of a patient. b. Managers and Supervisors – Your managers and supervisors are also insureds, but only with respect to their duties as your managers and supervisors. Managers and supervisors who are your “employees” are also insureds for “bodily injury” to a co- “employee” while in the course of his or her employment by you or performing duties related to the conduct of your business. This provision does not change Item 2.a.(1)(a) as it applies to managers of a limited liability company. c. Broadened Named Insured – Any organization and subsidiary thereof which you control and actively manage on the effective date of this Coverage Part. However, coverage does not apply to any organization or subsidiary not named in the Declarations as Named Insured, if they are also insured under another similar policy, but for its termination or the exhaustion of its limits of insurance. d. Funding Source – Any person or organization with respect to their liability arising out of: (1) Their financial control of you; or (2) Premises they own, maintain or control while you lease or occupy these premises. This insurance does not apply to structural alterations, new construction and demolition operations performed by or for that person or organization. e. Home Care Providers – At the first Named Insured's option, any person or organization under your direct supervision and control while providing for you private home respite or foster home care for the developmentally disabled. f. Managers, Landlords, or Lessors of Premises – Any person or organization with respect to their liability arising out of the ownership, maintenance or use of that part of the premises leased or rented to you subject to the following additional exclusions: This insurance does not apply to: (1) Any “occurrence” which takes place after you cease to be a tenant in that premises; or (2) Structural alterations, new construction or demolition operations performed by or on behalf of that person or organization. g. Lessor of Leased Equipment – Automatic Status When Required in Lease Agreement With You – Any person or organization from whom you lease equipment when you and such person or organization have agreed in writing in a contract or agreement that such person or organization is to be added as an additional insured on your policy. Such person or Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 8 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company organization is an insured only with respect to liability for “bodily injury,” “property damage” or “personal and advertising injury” caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. A person’s or organization’s status as an additional insured under this endorsement ends when their contract or agreement with you for such leased equipment ends. With respect to the insurance afforded to these additional insureds, this insurance does not apply to any “occurrence” which takes place after the equipment lease expires. h. Grantors of Permits – Any state or political subdivision granting you a permit in connection with your premises subject to the following additional provision: (1) This insurance applies only with respect to the following hazards for which the state or political subdivision has issued a permit in connection with the premises you own, rent or control and to which this insurance applies: (a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners or decorations and similar exposures; (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. i. Vendors – Only with respect to “bodily injury” or “property damage” arising out of “your products” which are distributed or sold in the regular course of the vendor's business, subject to the following additional exclusions: (1) The insurance afforded the vendor does not apply to: (a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 9 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company (g)Products which, after distribution or sale by you, have been labeled or relabeled orused as a container, part or ingredient of any other thing or substance by or for thevendor; or (h)"Bodily injury" or "property damage" arising out of the sole negligence of the vendorfor its own acts or omissions or those of its employees or anyone else acting on itsbehalf. However, this exclusion does not apply to: (i)The exceptions contained in Sub-paragraphs (d) or (f); or (ii)Such inspections, adjustments, tests or servicing as the vendor has agreed tomake or normally undertakes to make in the usual course of business, inconnection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization, from whom youhave acquired such products, or any ingredient, part or container, entering into,accompanying or containing. j. Franchisor – Any person or organization with respect to their liability as the grantor of afranchise to you. k. As Required by Contract – Any person or organization where required by a written contractexecuted prior to the occurrence of a loss. Such person or organization is an additionalinsured for "bodily injury," "property damage" or "personal and advertising injury" but only forliability arising out of the negligence of the named insured. The limits of insurance applicableto these additional insureds are the lesser of the policy limits or those limits specified in acontract or agreement. These limits are included within and not in addition to the limits ofinsurance shown in the Declarations l. Owners, Lessees or Contractors – Any person or organization, but only with respect toliability for "bodily injury," "property damage" or "personal and advertising injury" caused, inwhole or in part, by: (1)Your acts or omissions; or (2)The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured when required by a contract. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: (a) All work, including materials, parts or equipment furnished in connection with suchwork, on the project (other than service, maintenance or repairs) to be performed byor on behalf of the additional insured(s) at the location of the covered operations hasbeen completed; or (b)That portion of "your work" out of which the injury or damage arises has been put toits intended use by any person or organization other than another contractor orsubcontractor engaged in performing operations for a principal as a part of the sameproject. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 10 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company m. State or Political Subdivisions – Any state or political subdivision as required, subject to the following provisions: (1) This insurance applies only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit, and is required by contract. (2) This insurance does not apply to: (a) "Bodily injury," "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or (b) "Bodily injury" or "property damage" included within the "products-completed operations hazard." M. Duties in the Event of Occurrence, Claim or Suit SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 2. is amended as follows: a. is amended to include: This condition applies only when the “occurrence” or offense is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; or (3) An executive officer or insurance manager, if you are a corporation. b. is amended to include: This condition will not be considered breached unless the breach occurs after such claim or “suit” is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; or (3) An executive officer or insurance manager, if you are a corporation. N. Unintentional Failure To Disclose Hazards SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, 6. Representations is amended to include the following: It is agreed that, based on our reliance on your representations as to existing hazards, if you should unintentionally fail to disclose all such hazards prior to the beginning of the policy period of this Coverage Part, we shall not deny coverage under this Coverage Part because of such failure. O. Transfer of Rights of Recovery Against Others To Us SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, 8. Transfer of Rights of Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 11 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company Recovery Against Others To Us is deleted in its entirety and replaced by the following: If the insured has rights to recover all or part of any payment we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. Therefore, the insured can waive the insurer’s rights of recovery prior to the occurrence of a loss, provided the waiver is made in a written contract. P. Liberalization SECTION IV – COMMERCIAL GENERAL LIABILITY CONDITIONS, is amended to include the following: If we revise this endorsement to provide more coverage without additional premium charge, we will automatically provide the additional coverage to all endorsement holders as of the day the revision is effective in your state. Q. Bodily Injury – Mental Anguish SECTION V – DEFINITIONS, Paragraph 3. Is deleted in its entirety and replaced by the following: “Bodily injury” means: a. Bodily injury, sickness or disease sustained by a person, and includes mental anguish resulting from any of these; and b. Except for mental anguish, includes death resulting from the foregoing (Item a. above) at any time. R. Personal and Advertising Injury – Abuse of Process, Discrimination If COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY COVERAGE is not otherwise excluded from this Coverage Part, the definition of “personal and advertising injury” is amended as follows: 1. SECTION V – DEFINITIONS, Paragraph 14.b. is deleted in its entirety and replaced by the following: b. Malicious prosecution or abuse of process; 2. SECTION V – DEFINITIONS, Paragraph 14. is amended by adding the following: Discrimination based on race, color, religion, sex, age or national origin, except when: a. Done intentionally by or at the direction of, or with the knowledge or consent of: (1) Any insured; or (2) Any executive officer, director, stockholder, partner or member of the insured; b. Directly or indirectly related to the employment, former or prospective employment, termination of employment, or application for employment of any person or persons by an insured; Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GLD-HS (10/11) Page 12 of 12 Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company c.Directly or indirectly related to the sale, rental, lease or sublease or prospective sales, rental,lease or sub-lease of any room, dwelling or premises by or at the direction of any insured; or d.Insurance for such discrimination is prohibited by or held in violation of law, public policy,legislation, court decision or administrative ruling. The above does not apply to fines or penalties imposed because of discrimination. Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5 PI-GL-005 (07/12) Page of Includes copyrighted material of Insurance Services Office, Inc., with its permission. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Effective Date: Name of Person or Organization (Additional Insured): As per contract SECTION II – WHO IS AN INSURED is amended to include as an additional insured the person(s) or organization(s) shown in the endorsement Schedule, but only with respect to liability for “bodily injury,” “property damage” or “personal and advertising injury” arising out of or relating to your negligence in the performance of “your work” for such person(s) or organization(s) that occurs on or after the effective date shown in the endorsement Schedule. This insurance is primary to and non-contributory with any other insurance maintained by the person ororganization (Additional Insured), except for loss resulting from the sole negligence of that person or organization. This condition applies even if other valid and collectible insurance is available to the Additional Insured for a loss or ”occurrence” we cover for this Additional Insured. The Additional Insured’s limits of insurance do not increase our limits of insurance, as described in SECTION III – LIMITS OF INSURANCE. All other terms, conditions, and exclusions under the policy are applicable to this endorsement and remain unchanged. 11 Policy# PHPK2559269-004Insured: Community Resource Center Policy Term: 6/1/2024 to 6/1/2025 Docusign Envelope ID: 236EEAE9-D9B5-457C-9D1F-7469287C2CA5