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HomeMy WebLinkAboutEIR 93-02; Green Valley; Environmental Impact Report (EIR) (83)June 17, 1993 Tom Curnes Carlsbad Partners, LTD. 1601 Elm Avenue, Suite 2364 Dallas, TX 75201 SUBTECT: GREEN V. EIR 93-02 Enclosed is your receipt for the deposit of funds for the Green Valley Environmental Impact Report. I came across the receipt as I was doing some file organization. Sincerely, CHFUSTER WESTMAN Associate Planner Enclosure L @ 2075 Las Palmas Drive - Carlsbad, California 92009-1576 - (619) 438-1161 CARLSBAD PARTNERS, LTD. 2364 Thanksgiving Tower 1601 Elm Street Dallas, Texas 75201 2141979-9072 214/754-9016 F~x April 6,1993 Mr. Christer Westman, Associate Planner Planning Department City of Carlsbad 2075 Las Palmas Drive Carlsbad, California 92009-1576 Dear Christer: Attached you will find the signed and notarized copy of the Green Valley EIR contract as you requested. Two items on the contract seem to need clarification before work begins. One is the inconsistency between the "Agreement " language and the provisions of the Scope of Work. The Agreement seems to indicate that this is a deposit that the EIR consultant will bill against. The language of the Scope of Work indicates that the fee is on a "fixed" and "not-to-exceed" basis. It is my understanding that the preparation of the EIR is a fixed fee contract but with the meetings to be on an hourly basis as is indicated on Page 4 of the Scope of Work. If this is not the case, please call me /1 regarding the contract provisions. Secondly, the Paleo/Archaeology Test Program is very costly, far beyond estimates we have previously received. In conversations with P&D Technologies, we presume this is to cover the possibility that significant material may be found that requires investigation. The previous report indicates this is an event that is not likely to OCCUT. We wish to delete this from the work plan and submit this study as an applicant provided item similar to how we have provided the Biology Study. Coleman would review the work in a similar manner to the biology. The work could also be done within the contract on an hourly basis with more extensive investigations being done only if warranted and approved. This would not be our preference on how to proceed unless it could be assured that 820 hours would be expended only if there were site finds that would warrant such an effort. Please call if you have any questions on these comments. Very truly yours, T. J. Curnes Development General Partner Carlsbad Partners, Ltd. TJC/pw - 551 0 Morehouse Drive San Diego, CA 92121 w/ 61 Fax 9 458 6 19 458 9044 0943 93- 147-3 15 1 February 16,1993 Mr. Michael J. Holzmiller Planning Director City of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92OO9- 1576 Subject: Request for Proposal - EIR Green Valley Master Plan Dear Mr. Holzmiller: Ogden Environmental and Energy Services Company is unable to provide consulting services to the City of Carlsbad for the above referenced RFP. Because of our current workload and scheduling commitments to our current clients, Ogden would not be able to provide the quality and timely environmental consulting services which the City of Carlsbad would require and which is typically offered by our fm. We appreciate your contacting Ogden, and we would like to be considered by the City of Carlsbad for future projects requiring environmental consulting services. We look forward to working with you at a later date. Please call me if you have any questions. David A. Potter, AICP Manager, Environmental Assessment Department DAP:dp cc: T.Larkin Serwce Excellence The Worid Over f f- 1Kd1 THE KEITH COMPANIES February 15, 1993 Mr. Christer Westman Associate Planner THE CITY OF CARLSBAD Planning Department 2075 Las Palmas Drive Carlsbad, CA 92009-1576 Re: Green Valley Environmental Impact Report Dear Mr. Westman: After careful consideration, we have determined we are unable to commit sufficient staff to the Green Valley project within the next 90-120 days. Please keep The Keith Companies on your active list for future environmental opportunities. Sincerely, THE KEITH COMPANIES Thomas F. Holm- Vice President, Environmental Services TFH:bjb 7 Planning Engineering Environmental Services Landscape Architecture Land Surveying Public Works Water Resources 9995-bjb-911 .V1 (714) 540-0800 2995 Red Hill Avenue, Costa Mesa, CA 92626 March 18,1993 Tom Cumes Carlsbad Partners, Ltd. 1601 Elm Avenue, Suite 2364 Dallas, TX 75201 'Re: GREEN VALLEY MAsfER PLAN EMllRONMENTAL IMPACI' REPORT - EIR 93-02 Dear Tom: Request for proposals were sent out to qualified firms and the City has negotiated a contract With Coleman Planning Group to complete the Green Valley Environmental Impact Report. The negotiated contract price for the work is $126,866.00. c Please submit a check payable to the City of Carlsbad for the above amount. Also please find enclosed for your review and signature, the Applicant Agreement. Please sign and return the original signature sheet. If you should have any questions regarding this payment or the agreement, please call me at (619) 438-1161, extension 4448. Sincerely, CHRISTER WESl" Associate Planner Enclosure c: Gary Wood, P&D Technologies cw:vd EIR932.h @ 2075 Las Palmas Drive - Carlsbad, California 92009-1 576 - (61 9) 438-1 161 CARLSBAD PARTNERS, LTD. 2364 Thanksgiving Tower 1601 Elm Street Dallas, Texas 75201 (214) 979-9072 (214) 754-9016 F~x March 16, 1993 Mr. Christer Westman, Associate Planner Planning Department City of Carslbad 2075 Las Palmas Drive Carlsbad, California 92009-1576 10884.10 Dear Christer: Attached is a check in the amount of $126,866.00 representing payment in full for the contract between the City of Carlsbad and the Coleman Planning Group for preparation of the Green Valley EIR. Carlsbad Partners, LTD. is a Third Party Beneficiary under the City's contract with the EIR Consultant. Two elements of the contract are extremely important to Carlsbad Partners. One is the fee. This is a fixed fee contract in an amount that should be very adequate to prepare the EIR document. The comprehensive scope of work contained in the FWP and standards that have been well established by Carlsbad should very nearly eliminate any need for extras to this contract. We would expect that only extraordinary circumstances would warrant an extra and if such an event occurred, such extra work and the associated cost would be approved in consultation with Carlsbad Partners. A fixed fee contract should be understood by all as being fixed fee. - Second is the schedule of performance. We understand this will be included in the contract as it was in the RFP. This schedule is part of the contractual obligation and meeting the schedule dates should be a requirement for performance under the contract. The award of the contract to Coleman should include as assurance that they have sufficient staff to do the work in the time allowed and that this is required under the terms of the agreement. I thank you for your efforts to date in processing our application to the point of engaging the EIR consultant. We look forward to continued progress in the months ahead. Very truly yours, U T. J. Curnes /c- TJC/pw cc: Michael Holzmiller Marty Orenyak March 4, 1993 Phillip Hinshaw A. D. Hinshaw Associates 3570 Cdo Del Rio North Suite 104 San Diego, CA 92108-1747 RE: PROPOSAL FOR THE GREEN VALLEY F.nMRO"TAL IMPACI' REPORT Thank you for your interest and proposal for the Green Valley Environmental Impact Report. Regretfully your firm was not selected to prepare the document. All of the proposals received were fkom very well qualified consulting firms which made the choice that much harder. The team review of the proposal focused on scope of proposed work, focus of analysis, budgeted work hours, billing, proposal presentation and readability among other things. No one proposal was far superior to another, each has its strengths. While your firm was not selected for this project, your continued response to the City's request for proposals is appreciated. Sincerely, cHluSl-ERwE!a-Mm Associate Planner a9 2075 Las Palmas Drive - Carlsbad, California 92009-1 576 - (61 9) 438-1 161 March 4,1993 Joe Monaco RBF/Sholders & Sanford 3569 Fifth Avenue San Diego, CA 92103-5015 RE: PROPOSAL FOR THE GREEN VALLEY ENvIR0"TAL IMPACT REPORT Thank you for your interest and proposal for the Green Valley Environmental Impact Report. Regretfully your h was not selected to prepare the document. All of the proposals received were from very well qualified consulting firms which made the choice that much harder. The team review of the proposal focused on scope of proposed work, focus of analysis, budgeted work hours, billing, proposal presentation and readability among other things. No one proposal was far superior to another, each has its strengths. While your h was not selected for this project, your continued response to the City's request for proposals is appreciated. Sincerely, CHRtmwESrMAN Associate Planner -. @ 2075 Las Palmas Drive - Carlsbad, California 92009-1 576 - (61 9) 438-1 161 March 4, 1993 June Collins 605 Third Street Encdtas, CA 92024 RE: PROPOSAL FOR THE GREEN VALLEY ENvIR0"TAL WACX REPORT Thank you for your interest and proposal for the Green Valley Environmental Impact Report. Regretfully your firm was not selected to prepare the document. All of the proposals received were from very well qualified consulting firms which made the choice that much harder. The team review of the proposal focused on scope of proposed work, focus of analysis, budgeted work hours, billing, proposal presentation and readability among other things. No one proposal was far superior to another, each has its strengths. While your firm was not selected for this project, your continued response to the City's request for proposals is appreciated. Sincerely, 2075 Las Palmas Drive Carlsbad, California 92009-1 576 - (61 9) 438-1 161 @ March4, 1993 Bruce McIntyre Lettien McIntyre Associates 1551 4th Avenue, Suite 430 San Diego, CA 92101 RE: PROPOSAL FOR THE GREEN VALLEY ENVIRONMENTAL IMPACT REPORT Thank you for your interest and proposal for the Green Valley Environmental Impact Report. Regretfully your firm was not selected to prepare the document. All of the proposals received were from very well qualified consulting firms which made the choice that much harder. The team review of the proposal focused on scope of proposed work, focus of analysis, budgeted work hours, billing, proposal presentation and readability among other things. No one proposal was far superior to another, each has its strengths. - While your h was not selected for this project, your continued response to the City's request for proposals is appreciated. Sincerely, 2075 Las Palmas Drive Carlsbad, California 92009-1 576 - (61 9) 438-1 161 @ March 3, 1993 Michael Coleman Coleman Planning Group 138 Escondido Avenue Suite 209 Vista, CA 92084-6044 RE: PROPOSAL FOR THE GREEN VALLEY ENVIRONMENTAL IMPACT REPORT Dear Michael: This letter is written confirmation of our telephone contact that after consideration of several very qualified proposals for the Green Valley Environmental Impact Report the City, Coleman Planning Group has been selected to perform the work outlined in the ,- Request for Proposal. I understand that your firm is interested in accepting the project and that a meeting has been scheduled on MARCH 4,1993 at 11 :OO A.M. to review the Proposal and make any adjustments necessary prior to approval of a contract. I look forward to meeting you and working with you and your associates over the next several months in completing the Environmental Impact Report. Sincerely, CHRISTER WESTMAN Associate Planner c: AnneHysong Bob Wojcik Mike Shirey Wlh RFPACCEP @ 2075 Las Palmas Drive - Carlsbad. California 92009-1576 (619) 438-1 161 March 2, 1993 Shed Kecheter Cotton/Beland/Associates 6310 Greenwich Drive Suite 220 San Diego, CA 92122 RE: PROPOSAL FOR THE GREEN VALLEY ENVIR0"TAL IMPACT REPORT Thank you for your interest and proposal for the Green Valley Environmental Impact Report. Regretfully your firm was not selected to prepare the document. All of the proposals received were from very well qualified consulting firms which made the choice that much harder. The team review of the proposal focused on scope of proposed work, focus of analysis, budgeted work hours, billing, proposal presentation and readability among other things. No one proposal was far superior to another, each has its strengths. While your firm was not selected for this project, your continued response to the City's request for proposals is appreciated. Sincerely, 2075 Las Palmas Drive - Carlsbad, California 92009-1576 - (619) 438-1 161 @ February 4, 1993 RE: TRAFFIC ANALYSIS FORTHE PROPOSED GREEN VALLEY ENVIRONMENTAL IMPACT REPORT Dear Several of you have called with questions regarding the third party review of the traffic analysis called out in the request for proposal. The City has reviewed the task requirement under the circulation section and has determined that the tasks should be revised as follows: 0 The consultant shall Mze the Weston Pringle and Associates Green Valley Traffic 0- Report to prepare the circulation section of the Environmental Impact Report. 0 An analysis shall be prepared for the alternate project site. 0 The Weston Pringle and Associates Green Valley Traffic Report shall be incorporated into the text of the Environmental Impact Report. In addition, please be advised that the submittal time and date for the proposal has be moved to 12:OO PM Tuesday, February 16, 1993. If you should have any questions regarding this change, please contact me at (61 9) 438- 11 61, extension 4448 or Mike Shirey, at extension 4388. Sincerely, CHRISTER WESTMAN Associate Planner c: Bob Wojcik. Mike Shirey Anne Hysong r' W:W REPADD. 001 2075 Las Palmas Drive - Carlsbad, California 92009-1 576 - (61 9) 438-1 161 @ CURTIS Scow ENGLEHORN AND ASSOCIATES LAND USE & ENVIRONMENTAL PLANNING Christer Westman Planning Department City of Carlsbad 2075 Las Palmas Drive Carlsbad, California 92009-1576 P.O. BOX 458 CARDIFF-BY-THE-SEA CALIFORNIA 92007-0458 (619) 436-3296 2 February 1993 Subject: MP 92-01/CT 92-08/HPD 92-15/SUP 92-05 - GREEN VALLEY; Request for Proposal for preparation of a Program Environmental Impact Report. Dear Mr. Westman: Upon review of the RFP referenced above and information provided at the pre-proposal conference of 1 February 1993 I regretfully inform you that my firm will not be submitting a proposal. As you know, Englehorn and Associates is currently preparing an EIR for the Encinitas Ranch Specific Plan for the City of Encinitas. It is apparent that the schedule of completion for the Green Valley EIR essentially runs concurrent with that established for Encinitas Ranch. Due to the magnitude of these two EIR's my firm would be unable to guarantee that the Green Valley EIR could be completed in accordance with its standards of quality within the same time frame. Englehorn and Associates commits its principal to a major share of time spent on every EIR produced. r Your initial consideration of the firm to submit a proposal is most appreciated. Englehorn and Associates continues to be interested in, and hopes to be considered for other projects in Carlsbad in the future. Sincerely, ern Curtis Scott Engl April 21,1993 Michael Coleman Coleman Planning Group 138 Escondido Ave. Suite 209 Vista, CA. 92084-6044 SUBJECT: GREEN VALLEY EIR 9342 CONTRACT' APPROVAL Dear Mike: The City Council approved the contracts for the preparation of the Green Valley Environmental Impact Report last night without changes. Please advise your subconsultants that work on the EIR may begin immediately. If you have any questions, please call me at 438-1161, ext. 4448. Sincerely, CHRISTER WESTMAN Associate Planner 2075 Las Palmas Drive - Carlsbad, California 92009-1 576 - (619) 438-1 161 @