Loading...
HomeMy WebLinkAboutRP 94-05; Carlsbad Village Farmers Market; Redevelopment Permits (RP) (2)DECEMBER 22, 1194 TO: CITY MANAGER CITY ATTORNEY COMMUNITY DEVELOPMENT DIRECTOR FROM: Housing & Redevelopment Director RAY'S E-MAIL/MOVING THE PARMER'S MARKET Our letter to Larry Scheer of the Village Business Association responded to his request of November 3, 1994 to move the Market to State Street. We expressed a number of concerns after checking with various departments. Aside from the call on the legality of street closures, we question whether it's a good idea for the reasons expressed in the letter. With State Street closed to vehicular traffic, we wonder if the merchants will think it's a good idea. I would add that a State Street location also involves poorer access. We didn't think anything should be considered until the initial 6-month trial period was completed. After our letter, I don't believe that Larry Scheer had much further communication with us, so the announcement to the Chamber surprises me. EVAN E. BECKER Housing & Redevelopment Director Attachments arb City of Carlsbad Housing & Redevelopment Department December 19, 1994 LARRY SCHEER CARLSBAD VILLAGE BUSINESS ASSOCUTION P.O. BOX 1401 CARLSBAD, CA. 92018 RE: REQUEST TO CHANGE HOURS OF VILLAGE FARMER'S MARKET Dear Larry: Thank you for your letter of December 7, 1994 regarding the Village Business Association's request to change the hours of the Village Farmer's Market from 3:00pm to 6:00pm to 2:00pm to 5:00pm. Staff is willing to grant you permission to change the hours of the Market with the understandmg that all other conditions of your pennit remain the same and are enforceable by the City, including the hours for closing the public parking lot (1:00pm to 7:00pm). This approval to change the hours of the Village Farmer's Market is effective inmiediately. If you have any questions regarding this approval, please contact my office at 434-2935. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (619) 434-2810/2811 • FAX (619) 720-2037 ^ v^^:. , , ^^i^iMke*^ ^^e^^^^^S^^^^ p. O. Box 1401, Carisbad. CA 92018 December 1,1994 Debbie Fountain Housing and Redevelopment 2965 Roosevelt Street Carlsbad, CA 92008 Dear Ms. Fountain, The Carlsbad Village Business Association respectfully requests permission of the City of Carlsbad to change the business hours of the Village Farmers' Market. The new hours requested are from 2:00 p.m. to 5 p.m. instead of the current hours of 3:00 p.m. to 6:00 p.m. The reason for the request is twofold. One, we have found shopping much heavier in the early afternoon and very very light after 5 p.m. Secondly, we would have much less difficulty dealing with darkness and the inability to adequately light the Market area. Please advise us of any other action that we need to take and/or procedures we need to follow in order to accomplish the granting or our request. Thank you for your assistance in this matter. Most smcerely,^ Larry Sch€ Co-ChaIr November 17, 1994 LARRY SCHEER CARLSBAD VILLAGE BUSINESS ASSOCIATION P.O. BOX 1401 CARLSBAD, CA. 92018 RE: PROPOSAL TO RELOCATE THE FARMER'S MARKET FROM THE ROOSEVELT STREET PUBLIC PARKING LOT TO STATE STREET Dear Larry: Thank you for your letter of November 3, 1994 regarding the Village Business Association's request to relocate the Village Farmer's Market from its current location in the public parking lot on the east side of Roosevelt Street to the public street on State between Carlsbad Village Drive and Grand Avenue. Your request has been discussed with the staff members of other Departments within the City of Carlsbad for preliminary feedback. The following concems were expressed: 1. Generally, the merchants have not wanted streets to be closed during general business hours. TTie closure of the segment of State Street that you are proposing has been requested in prior years and the City received very negative feedback from a number of the merchants with businesses in this area. 2. Closing of the segment of State Street that you proposed will remove parking within the Coastal Zone; the Coastal Commission could oppose the closure because the market is held on a weekly basis (not a "one time" event). Staff supported use of the Roosevelt Street parking lot specifically because it was outside the Coastal Zone. 3. The closure of a street has a greater impact on police services required for the event. Charges for police services would most likely be assessed to the Farmer's Market event which would increase the operational costs. Although Redevelopment Staff is willing to assist you with processing the proposal to relocate the Market, we recommend that no action be taken until the Market has completed its six (6) month trial period and the City has had the opportunity to assess the impact on businesses surrounding the market. The redevelopment pennit for the Market was approved on September 20, 1994. Therefore, the six (6) month trial period would be complete on L. SCHEER November 17, 1994 Page 2 March 20, 1994. At this time, an extension of your pennit will need to be processed. This would be the best time to make any changes to the permit such as relocation of the Market. The City encourages you to continue the Market at its cunent location at least through the trial period. If you still wish to pursue the relocation of the Market, an amendment to your redevelopment permit (94-05) will be required. Enclosed is the application that you must complete. Again, you will need to submit a site plan and mdicate where the shoppers will park. You will need to submit a new traffic control plan and signage plan. These plans must all be very specific. Staff also requests that the Village Business Association submit the enclosed petition signed by every business owner located on the segment of State Street that you wish to close. The petition must be signed regardless of the business owner's position (favor or oppose) on the Market. Once again, the City and the Redevelopment Agency are very supportive of the Farmer's Market. It has already proven to be quite successful and a very positive addition to the Village Area. However, there are concems about relocation of the Market which will need to be addressed and discussed in further detail. Please feel free to contact my office at 434-2935 if you have any additional questions or comments on this matter. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst c: Community Development Director Housing and Redevelopment Director Assistant Planning Director Risk Manager Engineering Department, Bob Johnson & Bob Wojcik Police Department, Sgt. Metcalf Fire Department, Mike Smith Community Services Director p. O. Box 1401. Carisbad. CA 92011 November 3, 1994 Ms. Debbie Fountain Housing and Redevelopment Department 2965 Roosevelt Street Corlsbod, CA 92008 Dear Ms. Fountain, The CVBA requests permission to move the Farmers' Market from it's present location in the parking lot on Roosevelt Street to State Street between Carlsbad Village Drive and Grand Avenue. This would necessitate the closing of that one block of State Street every Wednesday afternoon from 12 noon to 7 p.m. as vendors start arriving about 12 noon each week and don't leave until after close of Market at 6 p.m. Will you please furnish the CVBA with the requirements to be completed and the procedures to follow in order to have our request granted by the City of Carlsbad. The primary purpose for the Farmers' Market is to bring many people into the downtown area on Wednesday afternoons, an historically slow business time in Carlsbod. We are now bringing between 1,000 and 2,000 shoppers into the downtown area each Wednesday, but if we could move the Market to State Street, we could put all of those shoppers in front of the businesses we are striving to help. The move would open another parking area and would compel these people to pass most of the businesses on Grand Avenue and Carlsbad Village Drive (after leaving their parked cars) and then to shop on State Street. Therefor, we believe the move would be in the best interests of all of the downtown businesses and consequently the City of Carlsbad. Thank you once again for your guidance and assistance. Most smcerely, Larry Scheer Co-Chair ^ September 23, 1994 TO: ASSISTANT CITY MANAGER FROM: SENIOR MANAGEMENT ANALYST, HOUSING AND REDEVELOPMENT AGRICULTURE MITIGATION/IMPROVEMENT FUNDS At the request of the City Council, Housing and Redevelopment staff contacted Planning Department staff regarding the possible use of agriculture mitigation funds for the Village Farmer's Market. It is my understandmg that there are two funds related to agriculture - Agriculture Mitigation Fees Fund and the Agriculmre Improvement Fund. Based on my discussion with the Assistant Planning Director, the Agriculture Improvement Funds (available through the Resource Conservation District of Central San Diego) can be used for activities in Carlsbad such as the Village Farmer's Market. In fact, the Village Business Association did receive a grant ($7200) from this fund for the Market. Apparently, the permitted uses for the Agriculture Mitigation Fee Fund are much more restrictive and could not be used for the Village Farmer's Market. The Assistant Planning Dkector indicated that he would prepare a report for the City Council outlining the permitted uses/expenditures for both funds. If you have any questions or comments regarding this matter, please contact me at X2935. EBBIE FOUNTAIN c: Community Development Director Housing and Redevelopment Director Assistant Planning Director Citv of Carlsbad Housing & Redevelopment Department September 21, 1994 CARLSBAD VDJLAGE BUSINESS ASSOCUTION 2774 JEFFERSON STREET CARLSBAD, CA. 92008 ATTN: RON MOORE RE: APPLICATION FOR CERTIFIED FARMER'S MARKET TO BE HELD WITHIN THE VILLAGE REDEVELOPMENT AREA Dear Ron: As you are aware, the Housing and Redevelopment Commission approved Carlsbad Village Business Association's application for a major redevelopment permit to hold a weekly Certified Farmer's Market in the public parking lot located on the east side of Roosevelt Street mid-block between Carlsbad Village Drive and Grand Avenue. A copy of the conditions placed on the major redevelopment permit (No. 94-5) are outlined in the attached Design Review Board Resolution No. 215. Although the approving documents by the Housing and Redevelopment Commission will not be finalized for another week or so, you are allowed to begin preparation for the event. Please remember that your signage and traffic plan must be approved by the City's Traffic Engineer (Bob Johnson) at least 14 days prior to initiation of the event. In addition, a complete set of "Farmer's Market Rules and Producer Agreement" must be submitted to the City for review and approval prior to initiation of the event. The mles must include information on clean-up and set-up, vendor parking locations and disposal of waste. The initial permit has been approved for a trial period of six (6) months in order to assess the impact the market has on the Village area. At the end of the six (6) months, an assessment/progress report will be submitted to the Design Review Board and Housing and Redevelopment Commission for review. Based on the assessment, a decision can be made to extend the permit as originally conditioned, extend the permit with modifications to the conditions, or terminate the redevelopment permit. As we have discussed, each vendor/seller will be required to have a cunent business license in order to sell goods at the Farmer's Market. It is my understanding that because this will be an on-going weekly event an "umbrella" business license issued to the Village Business Association will not be acceptable to the City. Each individual vendor/seller must have his/her own business license. It is anticipated at this time that the fee for these individual business license will be $30; additional contact must be made with the City's Finance Department. A staff member (Al Capuchino) has indicated that he is willing to attend your coordinator's meeting with the 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (619) 434-2810/2811 • FAX (619) 720-2037 R. Mpore September 21, 1994 Page 2 farmers/vendors to distribute business license applications and answer questions. If you would like for Al to attend the meeting, please contact him dnectly at 434-2884. If you have any additional questions/comments regarding the conditions of your major redevelopment permit, please contact me at 434-2935. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst c: Community Development Director Housing and Redevelopment Director Planning Department, Mike Grim Risk Manager Engineering Department, Bob Johnson & Bob Wojcik Police Department, Sgt. Metcalf Fire Department, Mike Smith Community Services Director Finance Director • 41 Citv of Carlsbad Housing & Redevelopment Department August 4, 1994 CARLSBAD VILLAGE BUSINESS ASSOCUTION 2774 JEFFERSON STREET CARLSBAD, CA. 92008 ATTN: RON MOORE RE: "NO PARKING" SIGNS FOR PROPOSED FARMERS' MARKET TO BE HELD WTTHIN THE VILLAGE REDEVELOPMENT AREA Dear Ron: As you requested, staff has discussed the possibility of placmg permanent signs within the mid- block public parking lot on Roosevelt Street to notify the public that the lot will be closed every Wednesday for the proposed Village Farmers' Market. The purpose of installing the permanent signs was to ease the burden on the market manager related to posting the temporary signs 72 hours in advance of each event. Your request was discussed with the City's Traffic Engineer, Bob Johnson, and the Police Sergeant within the Traffic Division, Don Metcalf. Although these staff members believe that it would be acceptable to post permanent signs within the public parking lot and are willing to discuss this in fUrther detail, they do not believe that permanently displayed signs will be as effective as the temporary signs. Per these staff members, the permanent signs are more likely to be ignored by the general public. Staff believes that you will need to post temporary signs regardless of whether or not permanent signs are installed on the site. Based on staffs experience, you will have much more success and spend less time trying to have vehicles removed from the lot if you use an adequate number of the temporary signs. Therefore, it is probably in your best interest to expend your funds, at this time, on the temporary signs only. It is possible that once the public becomes more familiar with the market and it has been in operation for several months, the permanent signs may be more successful. If you have any additional questions or would like to pursue the matter of permanent signs in more detail, please contact my office at 434-2935. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (619) 434-2810/2811 • FAX (619) 720-2037 ^ August 17, 1994 TO: MAYOR AND CITY COUNCIL FROM: HOUSING AND REDEVELOPMENT DEPARTMENT DESIGN REVIEW BOARD MEETING OF AUGUST 17, 1994 The following represents a summary of the action taken by the Design Review Board at their meeting of August 17, 1994: 1. RP 94-5 - CERTIFIED FARMER'S MARKET: The Design Review Board approved a recommendation to the Housing and Redevelopment Commission (5-0) to approve a request for a major redevelopment permit for a Certified Farmer's Market to be held every Wednesday from 3:00pm to 6:00pm in the mid-block public parking lot on Roosevelt Street between Carlsbad Village Drive and Grand Avenue. EVAN E. BECKER Housing and Redevelopment Director c: City Manager City Attorney Assistant City Manager Financial Management Director Assistant to the City Manager Community Development Director Department Heads August 17, 1994 TO: DESIGN REVIEW BOARD FROM: HOUSING AND REDEVELOPMENT DEPARTMENT REVISED CONDITION #9 FOR DRB RESOLUTION NO. 215 - FARMER'S MARKET REDEVELOPMENT PERMIT Following consultation with the City Attomey's Office, condition #9 of Design Review Board (DRB) Resolution No. 215 recommending approval of the proposed Farmer's Market for the Village Area has been revised/corrected to more accurately reflect the action to be taken by the DRB at this time and during future reviews of related applications for the proposed land use. Staff will present the following revised condition for approval by the DRB during the August 17, 1994 meeting: 9. Initial pennit approval is granted for a period of six (6) months. This pennit shall be reviewed by the Housing and Redevelopment Director after six (6) months to determine if all conditions of this permit have been met and that the use did not have a sigmficant detrimental impact on surrounding properties or the public health and welfare. If the Housing and Redevelopment Director determines that the conditions of the permit were met and the use did not have a sigmficant adverse environmental impact, an application for an extension of this permit may be presented to the Design Review Board following additional CEQA (environmental) review by the Planning Director to determine the effect of a longer term project on surrounding land uses or the public's health and welfare. In granting such permit extension, the Design Review Board shall find no substantial adverse affect on surrounding land uses or the public's health and welfare will result because of the long term continuation of the permitted use. This permit may be extended for a reasonable period of time not to exceed five years, including the initial six (6) month review period. If subsequent enyironmental review discloses any substantial adverse affect, the extension application shall be considered as an original application for a redevelopment permit. After providing the applicant the opportunity to be heard, conditions shall be added to the permit to require compliance with all feasible measures to mitigate any sigmficant adverse impacts which might be identified during subsequent CEQA review. Staff will be prepared during the meeting to respond to any questions you may have regarding the revisions to the above condition. DEBBIE FOUNTAIN Senior Management Analyst c: Assistant City Attomey Housing and Redevelopment Director Community Development Director August 16, 1994 TO: CITY MANAGER FROM: SENIOR MANAGEMENT ANALYST, HOUSING AND REDEVELOPMENT DEPARTMENT FARMER'S MARKET PROPOSED FOR DOWNTOWN AREA At their meeting on August 17, 1994, the Design Review Board will consider an application for a Major Redevelopment Permit for a Certified Farmer's Market to be held in the mid-block public parking lot on Roosevelt Street every Wednesday from 3:00pm to 6:00pm. A notice of the application was sent to every business license holder within the Village Redevelopment Area and property owners within 600 feet of the parking lot. Staff has received a number of calls regarding the Market. All of the callers have been very positive and strongly support the Farmer's Market; some have provided suggestions wliich they felt would improve the event. Councilmember Finnila recently indicated that she has also been receiving comments supporting the Market with suggestions for improvements. The suggestions for improving the Market have been primarily related to the day and time of the event. The general comments include: • During the winter, it will be dark by 6pm; many elderly persons indicated that they do not like to go out after dark. However, some people did indicate that they would like to see the Market open later (i.e., 7 or Spm) to accommodate people who might need to work until 6:00pm. • The aftemoon market means that the fmits and vegetables will be picked in the morning and then will sit all day. The items will not be as fresh. • Wednesday is a "dead" day which probably justifies having an event in the Village to bring people downtown. But, it is not a good "cooking" day. It would be better if the event were held closer to the weekend because that is when most people do the most cooking. Several people thought Saturday or Sunday would be the best day. • Most people would prefer to have the event in the morning rather than in the aftemoon. For information purposes, I thought it might be helpful to provide the Village Business Associations's (VBA) justification for selecting Wednesdays from 3:00pm to 6:00pm for the Carlsbad Market. Cunently, there are approxunately thirteen (13) to fourteen (14) other Farmer's Markets held throughout San Diego County. It is my understanding that the farmers tend to move from "Market to Market" selling their fresh fmits and vegetables which means that the VBA needed to select a day and time which was not being used by another market. The VBA settled on Wednesday aftemoons. Although it might be possible to change the day and time, the VBA does not believe that the Market will be successfiil if they cannot attract the best farmers. Staff will request that the VBA consider the comments provided by the general public and determine if a change could be made which would accommodate both the shopper and the farmer. The Village Business Association would like to initiate the market on October 5, 1994 if all permit approvals can be obtained by September 13, 1994 (at the latest). As soon as the Design Review Board has taken action on this item, it will be forwarded to the City Council for final action. If possible, staff would like to schedule a public hearing before the City Council on September 6, 1994. If you would like to obtain additional information on the proposed Farmer's Market, a copy of the staff report prepared for the Design Review Board could be forwarded to your office for review. DEBBIE FOUNTAIN August 16, 1994 TO: FILE FROM: SENIOR MANAGEMENT ANALYST, HOUSING AND REDEVELOPMENT DEPARTMENT FARMER'S MARKET PROPOSED FOR DOWNTOWN AREA Ramona Finnila contacted my office today and indicated that she had received a number of comments on the proposed Farmer's Market. All of the comments have been very positive and people are very supportive. She also received numerous suggestions which are primarily related to the issues of day and time for the Market. The general comments include: • During the winter, it will be dark by 6pm; many elderly persons indicated that they do not like to go out after dark. • The afternoon market means that the fmits and vegetables will be picked in the morning and then will sit all day. The items will not be as fresh. • Wednesday is a "dead" day which probably justifies having an event in the Village to bring people downtown. But, it is not a good "cooking" day. It would be better if the event were held closer to the weekend because that is when most peopledo the most cooking. • Most people would prefer to have the event in the morning rather than in the aftemoon. Staff explained the justification for the Village Business Association selecting the day and time indicated in the application. However, staff said that they would discuss this matter further with the Market sponsors to determine if another day or morning time was feasible. DEBBIE FOUNTAIN ft] KURT FILIPOVITCH & CO. CERTIFIED PUBLIC ACCOUNTANTS 325 Carlsbad Village Dr., Suite D-2 Carlsbad, California 92008-2928 (619) 434-3196 • Fax (619) 434-5843 August 9, 1994 City of Carlsbad Housing & Redevelopment Department 2965 Roosevelt Street, Suite B Carlsbad, CA. 92008-2389 RE: Certified Fanner's Market Dear Ms Fountain: I am not able to attend the public hearing of the Design Review Board ofthe City ofCarlsbad on August 17,1994. However, I would like to voice my wholehearted approval ofthe M^or Redevelopment Permit (94-05) to allow a weekly Certified Farmer's Market on public property in the village area of Carlsbad. The minor inconvenience to the local merchants and shoppers in the village area will pale m comparison to the goodwill a project of this nature will enure to the community. Support for the local agricultural community which has lent so much character to the area is imperative to our culture in Carlsbad. I strongly urge the Design Review Board to approve this permit request. Yours tmly, KURT FIUPOVITCH & CO. Certified Public Accountants By Kurt Filipovitfcji, ^PA KF\tf MEMBERS OF Amencan Institute of Certified Public Accountants • California Society ofCertifed Public Accountants August 3, 1994 TO: DEBBIE FOUNTAIN, SENIOR MANAGEMENT ANALYST FROM: Traffic Engineer FARMERS' MARKET IN VILLAGE REDEVELOPMENT AREA I have the following comments and questions on the referenced subject per review of your submittal of July 28, 1994. 1. Signs to be placed in the parking lot shall indicate No Parking TOW AWAY (emphasis added) and shall include date and time of the restriction. Signs must be posted 72 hours in advance of the beginning of the parking restriction and the sponsor of the market must notify the Carlsbad Police Department each week when the signs are instailed (72 hours in advance). These signs are temporary and must be removed each Wednesday at the end of the market and re-installed per the above for the foilowing week. The sponsor is responsible to ensure that signs remain in place during the 72 hour period and replace missing or vandalized signs. 2. A traffic control plan must be submitted showing ail signage and exact locations on the public street and the parking lot. The sponsor is responsible for installing and removing signage for traffic control. 3. The report indicates the public lot aiong Carisbad Viiiage Drive remains open to the public. However, Exhibit 2 shows 32 booth spaces plus an information booth with no parking for vendors. Are the vendor vehicles going to utilize the pubiic parking lot located along Carlsbad Village Drive? VENOCA-Z IOH-L ACTOWLUV PARK, ON-Sirt IKJ MO^.-X 4. Exhibit 4 indicates that sellers should arrive by 2:45 p.m. for the 3:00 p.m. start. Why will the parking lot be closed at 7:00 a.m. each Wednesday? Twou<tHT IT U5A=> eevr TC> MAKC 5 ORE PeoPce OC»fO*T PAAK, 5. The initial six-month trial will occur during the winter months when it becomes dark as eariy as 5:00 p.m. Are additionai temporary lights proposed to be installed to allow selling to continue until 6:00 p.m.? -77 ROBERT T. JOHNSON, JR., P.E. Traffic Engineer RTJ:jb c: Community Development Director City Engineer Assistant City Engineer AUGUST 3, 1994 TO: HOUSING AND REDEVELOPMENT DEPARTMENT ATTN: SENIOR MANAGEMENT ANALYST DEBBIE FOUNTAIN FROM: City Attorney DESIGN REVIEW BOARD REPORT ON PROPOSED FARMERS MARKET IN VILLAGE REDEVELOPMENT AREA You requested City Attorney coinments on the proposed Farmers Market in the Village Redevelopment Area. On page two of the staff report, you cite the authority of municipal code section 21.35.130 to grant exceptions/exemptions from the limits, restrictions and controls in the Village Redevelopment Area. However, the introductory paragraph does not explain what the onsite parking requirement is that is being excepted, exempted or waived, and just state in a conclusory way that the code would require onsite parking. The discussion thereafter makes it clear that you are relying on that authority for an exception, rather than the authority in Carlsbad Municipal Code sections 21.44.030 and 21.44.040 for Planning Commission (Design Review Board) determination of alternate parking requirements or waiver of parking requirements under certain circumstances. We concur with your approach but suggest that the second paragraph on page four of the staff report regarding parking analysis be modified to make more clear that the "existing parking is satisfactory" in the sense that the code requirement for off-street /K parking (whatever it is in terms of spaces) need not be met because the justification for an exemption under section 21.35.130 exists, as set forth in the findings. Additionally, the Findings section of the resolution (page two) should include a finding that an exception from the otherwise applicable parking requirements is justified based on the findings, repeating those set forth in the staff report at pages two and three. e environmental review section causes more concern, however. The appropriate categorical exemption in the CEQA regulations is section 15304(e) (rather than (a).) Most importantly, the categorical exemption will only apply to the six month experiment on whether the market should take place or not and have any adverse effects. You should begin now, and perhaps mention in the report, although it is not legally necessary, that an initial study is being undertaken to determine the environmental effects of a longer ra:nge project in the event that it is determined to extend the experiment" beyond the initial six months. In that case the "project" for CEQA purposes would clearly be outside the categorical exemption and otherwise require CEQA review, probably resulting in a negative declaration or a mitigated negative declaration. Accordingly, the last four sentences in condition nine in the draft resolution should be altered to reflect that there will be a project whether or not experience shows there is a substantial adverse effect on surrounding land uses or the public's health and welfare. In any event, continuation of the project after six months constitutes a new project requiring CEQA review and should be preceded by an application for a redevelopment permit (either for a new project or an extension) for a "temporary" use for up to five years. Finally, conditions three and six merely require submission to the "City" for review and approval, but do not specify which position ^or officer in the City has approval authority or is being delegated approval authority by this condition. Nor does either condition specify when in relation to operation of the Farmers Market those items should be submitted and approved. You may also wish to amplify on the discussion of those items in the text of the staff report at the appropriate bullets on page five. D. RICHARD Assistant Cit afd c: Housing and Redevelopment Director Community Development Director Planning Director July 28, 1994 TO: Planning - Gary Wayne/Mike Grim Engineering - Jim Davis/Bob Johnson Fire - Mike Smith Police - Sgt. Metcalf Community Services - Keith Beverly Risk Management City Attorney FROM: Housing and Redevelopment Department Design Review Board Report on proposed Farmers' Market in Village Redevelopment Area Attached for your review and comment is a copy of the report which has been drafted for the Design Review Board's consideration of the proposed Farmers' Market in the Village Redevelopment Area. The Village Business Association agreed to move the location of the market to the mid-block public parking lot on Roosevelt Street. Please provide any comments you have on the attached report to my office no later than August 9, 1994. This item is scheduled for a public hearing before the Design Review Board on August 17, 1994. Thanks, DEBBIE FOUNTAIN Senior Management Analyst Housing and Redevelopment Director Community Development Director City of Carlsbad Housing & Redevelopment Department July 7, 1994 CARLSBAD VILLAGE BUSINESS ASSOCIATION 2774 JEFFERSON STREET CARLSBAD, CA. 92008 ATTN: RON MOORE RE: APPLICATION FOR CERTIFIED FARMER'S MARKET TO BE HELD WTTHIN THE VILLAGE REDEVELOPMENT AREA Dear Ron: Thank you for submitting an application for a major redevelopment permit for a Certified Farmer's Market to be held within the Village Redevelopment Area of Carlsbad. Your application has been reviewed by appropriate city departments and has been deemed complete for further processing. However, before the application is forwarded to the Design Review Board for review and action, staff has identified several issues which must be resolved prior to preparation of the appropriate report(s) and recommendation(s); these issues are outlined below. Due to the fact that the proposed site for the market is located so close to the railroad tracks, several city staff members have expressed serious concems regarding the safety of the public, including both the market merchants and customers. The consensus of city staff is that the prefened site for the market is the mid-block public parking lot on Roosevelt Street (see attached map). This location has several advantages over the proposed site (Depot Parking Lots). The advantages are as follows: 1) it is still within the heart of the Village; 2) it has easy public access; 3) public parking is provided within close proximity and does not encourage pedestrians to cross busy streets at unsafe locations (i.e., outside sidewalks); 4) better pedestrian circulation; 5) outside the Coastal Zone which eliminates potential objection by Coastal Commission regarding removal of parking from area; 5) no sunounding businesses using parking lot to meet on-site parking requirements; 6) the site is easier to banicade and provides a better defmed space for sellers; and, 7) approval is not needed by NCTD to sublease property for the market. Since the parking lot will, in effect, need to be closed all day on Wednesdays to provide for proper set-up and clean-up activities, staff believes that the mid-block parking lot on Roosevelt is a better location and will have less detrimental impact on surrounding businesses. Therefore, the Village Business Association is strongly encouraged to revise its application and submit a new site plan which identifies the mid-block Roosevelt Parking Lot as the location for the market. If the Village Business Association does not wish to consider the new site proposed by staff and would like to continue processing the application as proposed, the following conditions will be 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (619) 434-2810/2811 • FAX (619) 720-2037 ^ R.Moore July 7, 1994 Page 2 recommended by staff for a market to be located within the Depot parking lots: • Temporary fencing must be provided between railroad tracks and market site to prevent customers from crossing railroad tracks at unsafe locations. Customers must be directed to use appropriate sidewalks on north and south side of depot lots to cross the tracks. Enclosed is a copy of your proposed site plan with staff comments. You may wish to use banicades attached with "do not enter" tape. Signs alone will not prevent customers from crossing tracks at unsafe locations. • Booth spaces should be limited to parking lots to the south and north of the Depot (as indicated on the enclosed plan). If the alley is to remain open, then booths and portable toilets should all be located withm the confines of the two noted parking lots. Also, the temporary handicap parking spaces should be relocated to the parking location just west and adjacent to the Depot building. Regardless of location selected for the market, the following permit conditions will also be recommended by staff: • The Farmer's Market must be limited to fresh agriculmral products such as fmits, nuts, herbs, vegetables, eggs, honey, cut flowers and nursery stock. Non-produce items such as dried fmit, juice, dried beans, meat and dairy products may be sold if the producer has proof that he/she grew, raised, collected or caught the product. The market must not be used to sell commercially produced products. Staff will recommend against setting up booths for crafts, antiques, or other retail items. Staff would, however, support an informational booth for Village Merchants which would allow the distribution of advertisements, promotional items, brochures maps, etc. for other merchants within the area, including restaurants. • A complete set of "Farmer's Market Rules and Producer Agreement" must be submitted to the City for review and approval. The mles must include mformation on clean-up and set-up, vendor parking locations, signage, and disposal of waste. • The Village Business Association shall be solely responsible for the set-up and clean-up of the event. These responsibilities include posting of signs as well as trash collection and disposal. Any damage to the parking lot(s), landscaping or inigation shall be repaired by the City but must be paid for by the Association (as sponsor of event). • The Village Business Association shall provide at least one security guard which shall be on duty at all times during hours of the market. A complete signage plan (which includes dimensions, type, and location of signs) must be submitted to the City for review and approval. R. Moore July 7, 1994 Page 3 • The Association will be required to provide a $1 million Certificate of Insurance, which lists the City as additional insured, to the City of Carlsbad's Risk Manager ten (10) days prior to initiation of event. • "No parking signs" must be posted 72 hours in advance of event. The Village Business Association shall be responsible for posting the signs. Staff will also recommend that the initial permit be approved for a trial period of six (6) months in order to assess the impact the market has on the Village area. At the end of the six (6) months, an assessment/progress report will be submitted to the Design Review Board and Housing and Redevelopment Commission for review. Based on the assessment, a decision can be made to either extend or terminate the redevelopment permit. As staff has indicated previously, the City is supportive of your proposal to sponsor a Certified Farmer's Market. The above conditions are being recommended to assist in the effort to ensure a safe and successful market. After you have had an opportunity to review this conespondence and consider the comments provided, please contact my office at 434-2935 to schedule a meeting to discuss the above issues/conditions in greater detail. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst c: Commumty Development Director Housing and Redevelopment Director Planning Department, Mike Grim Risk Manager Engineering Department, Bob Johnson & Bob Wojcik Police Department, Sgt. Metcalf Fire Department, Mike Smith Community Services Director »U.i. ««• ISP" -LJ ; a 1 I t I \ ^ 1 CARLSBAD VILLAGE AREA BOUNDARY MAP n ±1?-mriiih June 22, 1994 TO: SENIOR MANAGEMENT ANALYST - HOUSING & REDEVELOPMENT VIA: Community Services Director"^^^? FROM: Senior Management Analyst PROPOSED FARMERS MARKET In response to your request for comment regarding the proposed farmers market at the north and south parking areas of the train depot, the following is offered for your consideration. The area of proposed use is currently maintained by the Community Services Department. Maintenance duties include landscape, irrigation, and litter control. The comments which our department would have concerning this proposed activity would relate to the increased activity in the area and its effect upon additional litter pickup and removal, and repair to irrigation systems and landscaped areas. Although provisions for rest rooms and their maintenance are of concern, it appears as though those facilities will be provided and maintained by the Village Business Association. The City does not have additional funds or personnel to provide or maintain rest room facilities. Notwithstanding provisions for rest rooms, our concerns related to this proposal are as follows. 1. All litter or trash generated as a result of this activity should be picked up and removed from the premises by the promoters. 2. Any landscape or irrigation system damage incurred by the City as a result of this activity should be reimbursed by the promoters. 3. The promoters should not solicit or receive assistance of City maintenance staff in order to facilitate the proposed farmers market. Should you have additional questions, please contact me at Ext. 2827. KEITH BEVERLY KB:im c: Park Superintendent C:\WP60\WPDATA\DB&KB\MEMOS\FARMERS.MKT June 16, 1994 TO: DEBBIE FOUNTAIN, SENIOR MANAGEMENT ANALYST FROM: SGT. DON T, METCALF, TRAFFIC DIVISION RE: FARMERS MARKET In response to your recent inquiry about the proposed Farmers Market, I have a couple of concerns/observations: 1. It does not appear that they have allowed sufficient space for what they intend to do. My fear is that this will become like the Village Faires and grow to where it could become a problem. I would like to see some size limitations set up front (in writing) and agreed upon by the Carlsbad Village Business Association. 2. I have concerns about parking. People coming to the market will more than likely park in the community lot on the south side of C.V.D. They are more apt to run across the street than go to State m St. and use the crosswalk. We should condition the permit to require signage by the applicant to direct people from the parking lot to the crosswalk and from the market back to the crosswalk. 3. Are there any security measures to be set in place for this market. I would expect a lot of cash to change hands and be readily available for an aspiring thief. 4. What arrangements have been made with Amtrac to slow down the commuter trains. That early evening time is a prime time for trains, and they currently pass the Depot at 90mph. In addition to slowing the trains, what arrangements have been made to insure people or children do not wander onto the tracks. If we allow an event that attracts people this close to the tracks, I believe we would incur some liability in the event of an accident. 5. Are all of the merchants on the west side of State St. in favor of this market. We should require an approval waiver, describing the scope of the intended market, be signed by each merchant and included with the application. I have no reason not to approve a market of this type, but I believe the above conditions should be addressed prior to approval. Citv of Carlsbad Housing & Redevelopment Department May 19, 1994 J. RON MOORE CHAMBER OF COMMERCE 5411 AVENIDA ENCINAS SUTTE 100 CARLSBAD, CA. 92008 RE: CERTIFIED FARMERS MARKET, VILLAGE REDEVELOPMENT AREA Dear Ron: Thank you for submittmg the Carlsbad Village Business Association's application for a redevelopment pennit for a Farmers Market to my office for preliminary review. As stated in previous conespondence, the Carlsbad Redevelopment Agency is supportive ofthe Association's efforts to initiate the market in the depot parking lot locations. As requested, I completed a preliminary review of your application. The following provides a list of additional items which must be included with the application as well as a few comments on the application itself: • As instmcted by the Community Development Director, Marty Orenyak, the application must include a letter from CONVIS indicating their support of the market at the depot location. • A site plan which clearly defines the boundaries of the market, the total number of booths, the layout of the booths, the location of banicades, etc. Please submit ten (10) copies of the site plan with your application. The site plan needs to be reviewed by several departments. If ten (10) copies of the plan are provided, all departments and appropriate staff members can review it simultaneously. • The description of the market should include information on how the market will be managed and who will serve as contact/coordinator on the day of the market. It should also include information on total hours that the parking lots will be closed for set-up, operation and clean-up. • The co-chairpersons and board members of the Carlsbad Village Business Association should all be listed on the application form (No. 4). Also, please add information which has been written on the attached application. 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (619) 434-2810/2811 • FAX (619) 720-2037 PAGE 2 J.R. MOORE May 19, 1994 • At this time, it would be more appropriate if one or both of the co-chairpersons sign the application as applicant. • If the Busmess Association requires any assistance or equipment from the City for the Market, a request and a description of needs must be enclosed with the application. Once all of the above items have been attached to the redevelopment permit application, please remm the application to my office with the site plan (and copies). Every effort will be made to process the application as quickly as possible once it is retumed to my office in complete form. If you have any comments or questions regarding this conespondence, please contact my office at 434-2935. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst