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HomeMy WebLinkAboutRP 94-05Ax2; Village Farmers Market; Redevelopment Permits (RP) (2)Craig Ruiz - Re: Farmers Market Page 1 From: Don Metcalf To: Craig Ruiz Date: 5/5/04 10:50AM Subject: Re: Farmers Market Since there was a huge consensus against doing most of this, I am not sure why we are caving in to most of their requests. I fully understand the implication of going to the Council, but I also fully understand the implications of allowing them to bring in music and crafts people. If we say no and the Council overturns us, then their fingerprints are on it if it becomes a problem. It is extremely difficult to reduce something after you have allowed it to grow, so once you allow them to do it, even for a short period of time, it will get a life of its own and then they will want to do it for longer and longer. I think you open the door to this thing becoming a huge problem in terms of parking and other issues. I was the Special Events coordinator when the Village Faires started out as a small, village event, and we ultimately had to go to war to prevent them from getting any larger than they are now. The Farmers Market was approved as a farmers market, now suddenly it is a craft fair with entertainment. I think this is a BAD idea and perhaps all interested parties from the city should sit down and have a face to face discussion about this before all of these items are approved. As it stands now, if this thing goes south, you are going to be out on that limb all by yourself, with the rest of the city staff saying we told you so (that is the nature of the beast you know). E-mails are nice, but it is a difficult way to really talk about issues and come up with solid decisions that we can all live with. CC: Deana Reynolds; Mike Shipley Craig Ruiz - Re: Farmers Market ^jk Page 1 From: Pat Kelley To: Craig Ruiz Date: 5/5/04 7:04AM Subject: Re: Farmers Market Craig - Why ask departments for their input if their input is not going to be considered? »> Craig Ruiz 05/04/04 05:15PM »> OK, so everyone was a little less than thrilled with the proposal for the Farmers Market. I've never seen such consensus. However, the reality of the situation is that if we say no to the Carlsbad Village Business Association (they sponsor the event), the CVBA will go to the Council, and then we will be directed to come up with some type of solution. So, in an attempt to be proactive, the Housing & Redevelopment Dept. is proposing the following: Signs: We are going to treat this as we would a special event and limit them to 4 signs not to exceed 16 sq. ft. The signs will be allow in the locations the typical locations that we allow for special events - Cannon Park, Carlsbad Bl. & at Jefferson & Marron. Music: We are going allow the music from 5-8 pm. Arts & Craft Vendors: We are going to allow this from 5-8 pm. Again, the revised operations will only apply for a 10-week period, from the last Wed. in June to the 1st Wed. in Sept. The existing conditions say that the H&R Director will review the permit on an annual basis to ensure that they comply with the conditions and that there are no adverse impacts to the community. If we find that either the music or the arts and crafts are a problem from either a City or community perspective, then we will revise the permit accordingly. We feel the existing conditions will be adequate to at least let them do a trial run. So, is this something that everyone can live with? Craig Ruiz - Re: Farmers Market Page 1 From: Deana Reynolds To: Craig Ruiz; Don Neu; Gregory Ryan; Jeremy Riddle; Pat Kelley Date: 5/4/04 1:00PM Subject: Re: Farmers Market The following are comments from P.D. & Lt. Shipley. 1.1 recommend against extending the hours so they will be there after dark, even to clean up. Also recommend against the arts and crafts. This is a farmers market next thing you know it will be a weekly flee market with some farm produce. 2.1 do not understand why they need or want amplified music at a farmers market. The idea is to provide a opportunity to sell and buy produce are they trying to make it a carnival? 3. My recollection, any signs on state right-of-way will require their approval. Also, I don't think the signs requested will fall with in the sign ordinance. Also recommend, if okay by ordinance, they be smaller than 4X4 and we arrange for specific locations not on the sidewalk and not in the bike lane. I'm fairly sure the banners will not conform. It think that is a planning department call. Deana Reynolds Carlsbad Police Department Special Event Coordinator 2560 Orion Way Carlsbad, Ca 92008 760-931-2297 760-931-8473(fax) dreyn(gci.carlsbad.ca.us »> Craig Ruiz 05/03/04 01:44PM »> The Redevelopment Permit for the farmers market is about to expire (RP94-05x1). In addition to extending the permit for 5 years, they also want to change some things that will require an amendment to the permit as well. The changes are: 1 - In June, July and August they want to extend the hours from the current 2-6 to 2-8. The parking lot would be closed from 1-9 to allow for set-up and clean-up. If allowed, we will require them to pay for new signage in the parking lot to revise the hours of operation. Generally, the farmers would work from 2-5 and they'd have some arts and crafts booths from 5-8. Some farmers would work the entire event. 2 - They want amplified music to play from 1-8. We've told them we'd only support from 5-8 pm so as not to impact local businesses. 3 - On the day of each Farmers Market in June, July and August, they want to place 5 temp signs (4'x4') at the following locations: CVD at the 1-5 northbound exit ramp, NEC of Cannon & Carlsbad Bl., NWC of Jefferson & Marron Rd., Carlsbad Bl and State St. both north and south bound and one banner sign at the event. They also want a 4x4 sign & a banner at the Coaster station. We've told them they need to get NCTD approval for signs on their property. The last time they extended the permit, no other departments had any new conditions or comments. So, my question to everyone is, would anyone like me to route their letter requesting these changes and you can respond in writing or is this e-mail sufficient. Of course, they've only recently submitted their request & we don't have much time to get this to the Design Review Board so they can start this in June. Thus the need for the quick turn-around. Craig Ruiz - Re: Fwd: Farmers Market Page 1 From: Van Lynch To: Craig Ruiz Date: 5/4/04 10:48AM Subject: Re: Fwd: Farmers Market Sure. »> Craig Ruiz 05/04/04 10:38AM »> Thanks. For the last extension we said: "A determination has been made by the Planning Department that the proposed project is categorically exempt under CEQA Section 15301 as a continuation of an existing use." Can I use the same language? »> Van Lynch 05/04/04 07:40AM »> Don/Craig: I don't see any need for additional conditions of approval. I'm not that familiar with the event but have not heard of any issues either. The signs should be placed per the special event section which predetermines approved locations. If I were the DRB I might ask that maybe we should restrict all sellers to actually be farmers and not sell retail items - and why do you need music to by produce? »> Don Neu 05/03/04 05:28PM »> Van, Being the department representative to the Special Events Committe do you see the need to add anything to the Farmers Market Redevelopment Permit described in Craig's e-mail which is attached? Don Craig Ruiz - Re: Fwd: Farmers Market Page 1 From: Van Lynch To: Don Neu Date: 5/4/04 7:40AM Subject: Re: Fwd: Farmers Market Don/Craig: I don't see any need for additional conditions of approval. I'm not that familiar with the event but have not heard of any issues either. The signs should be placed per the special event section which predetermines approved locations. If I were the DRB I might ask that maybe we should restrict all sellers to actually be farmers and not sell retail sh_t - and why do you need music to by produce? »> Don Neu 05/03/04 05:28PM »> Van, Being the department representative to the Special Events Committe do you see the need to add anything to the Farmers Market Redevelopment Permit described in Craig's e-mail which is attached? Don CC: Craig Ruiz Craig Ruiz - Re: Farmers Market „^^„ Page 1 From: Pat Kelley To: Craig Ruiz; Deana Reynolds; Don Neu; Gregory Ryan; Jeremy Riddle Date: 5/4/04 6:53AM Subject: Re: Farmers Market I see no reason not to allow them to extend the event. However I have serious reservations about having off-site signage allowed in the right of way every week. That clutter would look unsightly and could compromise our signs in the ROW Council Policy. I would say "yes" to the extension , but "no" to the additional signs in the ROW. Signs on private property may be allowed if the property is not already maxed out in their own signage. Pat »> Craig Ruiz 05/03/04 01:44PM »> The Redevelopment Permit for the farmers market is about to expire (RP94-05x1). In addition to extending the permit for 5 years, they also want to change some things that will require an amendment to the permit as well. The changes are: 1 - In June, July and August they want to extend the hours from the current 2-6 to 2-8. The parking lot would be closed from 1-9 to allow for set-up and clean-up. If allowed, we will require them to pay for new signage in the parking lot to revise the hours of operation. Generally, the farmers would work from 2-5 and they'd have some arts and crafts booths from 5-8. Some farmers would work the entire event. 2 - They want amplified music to play from 1-8. We've told them we'd only support from 5-8 pm so as not to impact local businesses. 3 - On the day of each Farmers Market in June, July and August, they want to place 5 temp signs (4'x4') at the following locations: CVD at the 1-5 northbound exit ramp, NEC of Cannon & Carlsbad BL, NWC of Jefferson & Marron Rd., Carlsbad Bl and State St. both north and south bound and one banner sign at the event. They also want a 4x4 sign & a banner at the Coaster station. We've told them they need to get NCTD approval for signs on their property. The last time they extended the permit, no other departments had any new conditions or comments. So, my question to everyone is, would anyone like me to route their letter requesting these changes and you can respond in writing or is this e-mail sufficient. Of course, they've only recently submitted their request & we don't have much time to get this to the Design Review Board so they can start this in June. Thus the need for the quick turn-around. Craig Ruiz - Re: Farmers Market Page 1 From: Jeremy Riddle To: Craig Ruiz Date: 5/3/04 4:09PM Subject: Re: Farmers Market Craig: My only comment would be related to the proposed signs. Is there a sign permit required these these? Are all these signs proposed on private property or within the City right-of-way? I would condition them that the signs not interfere with sight distance zones per Caltrans corner sight distance standards. I would also like to see an exhibit depicting the location of each signs so that engineering can evaluate safety concerns. I am copying Ed Davidson for an FYI since he gets calls regarding signs and banners. That's all for me! Thx. »> Craig Ruiz 05/03/04 01:44PM »> The Redevelopment Permit for the farmers market is about to expire (RP94-05x1). In addition to extending the permit for 5 years, they also want to change some things that will require an amendment to the permit as well. The changes are: 1 - In June, July and August they want to extend the hours from the current 2-6 to 2-8. The parking lot would be closed from 1-9 to allow for set-up and clean-up. If allowed, we will require them to pay for new signage in the parking lot to revise the hours of operation. Generally, the farmers would work from 2-5 and they'd have some arts and crafts booths from 5-8. Some farmers would work the entire event. 2 - They want amplified music to play from 1-8. We've told them we'd only support from 5-8 pm so as not to impact local businesses. 3 - On the day of each Farmers Market in June, July and August, they want to place 5 temp signs (4'x4') at the following locations: CVD at the 1-5 northbound exit ramp, NEC of Cannon & Carlsbad BL, NWC of Jefferson & Marron Rd., Carlsbad Bl and State St. both north and south bound and one banner sign at the event. They also want a 4x4 sign & a banner at the Coaster station. We've told them they need to get NCTD approval for signs on their property. The last time they extended the permit, no other departments had any new conditions or comments. So, my question to everyone is, would anyone like me to route their letter requesting these changes and you can respond in writing or is this e-mail sufficient. Of course, they've only recently submitted their request & we don't have much time to get this to the Design Review Board so they can start this in June. Thus the need for the quick turn-around. CC: Deana Reynolds; Don Neu; Edwin Davidson; Gregory Ryan; Pat Kelley Citv of Carlsbad Housing & Redevelopment Department April 27, 2004 LOUISE MANGANELLI CARLSBAD VILLAGE BUSINESS ASSOCIATION 2579 B STATE STREET CARLSBAD, CA. 92008 RE: REQUEST FOR MAJOR REDEVELOPMENT PERMIT AMENDMENT FOR FARMER'S MARKET (RP 94-05) Dear Louise: Thank you for your correspondence of April 16, 2004 regarding the Carlsbad Village Business Association's request to amend the major redevelopment permit for the weekly Farmer's Market to add some special events for the summer months. Enclosed is an application that must be completed in order for staff to continue its effort to process the requested amendment. Please retum as soon as possible to my office. Because the amendment must be approved by both the Design Review Board and the Housing and Redevelopment Commission, I believe that it is very unlikely that you will have an approved permit in time for you to begin the desired special event at the end of June, 2004. It typically takes several months to process these type of permit amendments. However, we will process as quickly as possible. You should have a contingent plan which initiates the events towards the middle of July rather than the end of June for this first year. In future years, you will be able to begin in June. You should not advertise the event until you have an approved permit. In response to your correspondence, I wanted to let you know that staff will support the following activities as related to the amended permit: 1. The permit for the market will be extended for another five years. The current expiration date is September 27, 2004. The amended expiration date will be September 27, 2009. Please include this request in your permit amendment application. 2. The boundaries of the market and special event area will remain limited to the public parking lot located on the east side of Roosevelt Street (mid-block), west of the alley, between Carlsbad Village Drive and Grand Avenue. At this time, it would be my suggestion to delete the reference to sidewalk sales in front of area businesses. There is inadequate time to work through the details of this activity. Therefore, I would suggest that this activity be reconsidered for next year when we have more time to work through the details. 3. The total number of booths at any given time shall not exceed 33 booths/spaces. If you wish to amend this number, you will need to indicate the total desired number in your 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (760) 434-2810/2811 • FAX (760) 720-2037 @ CVBA ^ w 04/27/2004 Page 2 application and ensure that the number can be accommodated within the limits of the parking lot boundaries. The alley will need to remain open. 4. The hours of operation for the market shall be 2pm to Spm during the summer months (June, July, and August), and 2pm to 6pm during all other months of the year. The parking lot will be closed for set up, the event and clean up from 1pm to 9pm. The CVBA will be required to reimburse the City for the costs of installing revised signage within the parking lot to indicate the new hours for the parking lot closure. 5. The current condition indicating that there shall be no craft booths, antiques or other retail items will be revised to allow for arts and craft booths during the summer months only. A limited number of food booths will also be permitted during the sunmier months only. However, these art and craft and foods booths will need to provide their own electrical generation. The City will not provide this service for these booths. 6. The additional signage is acceptable. However, we need information on the dimensions for the banners at the Village Coaster Station and the Farmer's Market. The CVBA will need to obtain written permission from North County Transit District to place signage on their property. In addition, the CVBA will continue to be responsible for posting parking directional signage for the attendees of the event as noted within the current permit. 7. Amplified music will be allowed during the hours from 5pm to Spm only, and only for the special event(s). Any amplified music provided in the past has been a violation of the permit. Therefore, it should not have been provided. However, we have indicated to the CVBA that non-amplified music could be allowed on a temporary basis for special events. The amplified music is very distracting for office businesses within the area. Therefore, it will be limited to hours after most offices have closed in the area. Non- amplified music will be permitted during the earlier hours throughout the year. S. All other operational conditions of the permit including clean up of the parking lots, posting of no-parking signs, etc. shall remain in full force and effect. Please note that the above conditions are those that will be proposed by staff. The Design Review Board and Housing and Redevelopment Commission must approve these conditions and the permit before you may proceed with your event(s). The Board and/or the Commission could add additional/revise conditions or make other changes to the permit during their review and action. The public will be given the opportunity to speak on the proposed permit amendments and share any concems and/or support for the project. Thank you for your interest in adding fun activities to the Village Area to enhance the environment. Best of luck to you in your endeavors! Please forward the completed application with any additional information requested to my office as soon as possible so that we may complete our reports for review purposes. The meeting for the Design Review Board is scheduled for May 24, 2004. We must have our completed report and the public notices sent out CVBA 04/27/2004 Page 3 _ _ _ _ „ _ „_ _ . for the meeting by no later than May 14, 2004. Therefore, it is very important that we have the completed application as soon as possible. Please contact my office if you have any questions regarding this matter. /Srne^ely, DEBBIE FOUNTAIN Housing and Redevelopment Director Carlsbad Village Business Association 2579 B State Street Carlsbad, CA 92008 RECEIVED 760-434-2553 Phone and Fax cvba(fl)sbcglobal.net ;eO(| APR I b P ? Uq www.cvba.com ,,„..^CITYOF CARLSBAD HOUSING AND REDEVELOPMENT DEPARTMENT Debbie Fountain City of Carlsbad Housing & Redevelopment Department 2965 Roosevelt St., Suite B Carlsbad, CA 92008 Dear Debbie, COPY April 16, 2004 The CVBA requests your assistance in filing an amendment to Housing & Redevelopment Department Permit #RP9405 to be contained within the same boundaries, for the following project. According to the permit, the hours stated for the Farmers' Market are from 2:00 PM to 6:00 PM. The permit also states that the parking lot is reserved for the Farmers' Market from 1:00 PM to 8:00 PM, however the signs in the parking lot state that the parking lot is reserved for the Farmers' Market from 12:00 noon to 7:00 PM. Because there are so many different time spans stated on the permit, we would like to request the following: "Summer MarketProposal 1. During the summers, we would like the option to extend the hours for the Farmers' Market from the last Wednesday in June to the first Wednesday in September. (A total of ten Wednesdays.) The current hours are from 2:00 pm to 5:00 pm. We would like to extend the hours to 8:00 pm. This year the dates would be from June 30, 2004 through September 1, 2004. In subsequent years, those dates would change, but be based on the dates of the last Wednesday in June to the first Wednesday in September, as stated above. 2. During the summers, we would like a signage permit for an 11-week promotion period to begin on the third Wednesday in June through the first Wednesday in September. This year those dates would be starting on Wednesday, June 23, 2004, (one week before the first night of the event) through the first Wednesday in September, which would be the 1^. The signs would be as follows: - Two banners - one to be positioned at the Carlsbad train/Coaster station and the other at the Farmers' Market - Six 4' x 4' signs - one at Carlsbad Village Drive and the freeway (coming off the northbound exit ramp); one at Cannon Park (facing northbound traffic); one at Jefferson and Marron Road; two at 101 and State Street (where the 101 splits off to State Street - one on the west side of 101 and the other on the east side of State Street, facing southbound traffic into Carlsbad Village, avoiding the center divide); and, one at the train/Coaster station. 3. Allow Carlsbad Village merchants to feature sidewalk sales in front of their businesses for the above-mentioned days and hours. 4. Allow for amplified musicians at the Farmers' Market and non-amplified, meandering musicians/ performers within in the Village. In the past, there have been amplified musicians at the Farmers Market. Cynthia Bueker, the Farmer's Market manager will manage the Summer Market amplified musicians located in the Farmer's Market parking lot. There will be both stationary and meandering musicians alternating throughout the 10-week period. 5. Allow for arts & crafts booths from 2:00-8:00 pm. These booths would be located in the Farmers' Market parking lot. Not all farmers will remain on Summer Nights. Cynthia Bueker will arrange for a specified number of farmers to remain each Wednesday. As they farmers leave, arts and crafts vendors would come in and take over their spaces. This transition would be managed by Cynthia Bueker and monitored by a designated representative of the CVBA. 6. Allow food vendors, with valid health permits, to be located within the confines of the Farmers' Market. These vendors will be managed by Cynthia Bueker, and monitored by a designated representative of the CVBA. This Summer Market project is going to be project managed by the CVBA. Each week, the CVBA Project Manager and the Farmer's Market manager will review the vendors and musicians participating that week and monitor their participation so that we can guarantee a good time is had by all our guests and merchants. We anticipate that this Summer Market will lend a festive atmosphere to the Village on Wednesday nights during the summer and hope that other Village merchants will also keep their doors open on those evenings. Please let us know if you have any additional questions. Thank you for your interest and help on this exciting project. Sincerely, l/)M<i /y^jh^^M^u^"^- Louise ManganeUi CVBA Advertising Committee Carlsbad Village Business Association 2579 B State Street Carlsbad, CA 92008 760-434-2553 Phone and Fax cvba@sbcqlobal.net www.cvba.com The CVBA requests your assistance in filing an amendment to Housing & Redevelopment Department Permit #RP9405 to be contained within the same boundaries, for the following project. According to the permit, the hours stated for the Farmers' Market are from 2:00 PM to 6:00 PM. The permit also states that the parking lot is reserved for the Farmers' Market from 1:00 PM to 8:00 PM, however the signs in the parking lot state that the parking lot is reserved for the Farmers' Market from 12:00 noon to 7:00 PM. Because there are so many different time spans stated on the permit, we would like to request the following: "Summer Market" Proposal 1. During the summers, we would like the option to extend the hours for the Farmers' Market from the last Wednesday in June to the first Wednesday in September. (A total of ten Wednesdays.) The current hours are from 2:00 pm to 5:00 pm. We would like to extend the hours to 8:00 pm. This year the dates would be from June 30, 2004 through September 1, 2004. In subsequent years, those dates would change, but be based on the dates of the last Wednesday in June to the first Wednesday in September, as stated above. 2. During the summers, we would like a signage permit for an 11-week promotion period to begin on the third Wednesday in June through the first Wednesday in September. This year those dates would be starting on Wednesday, June 23, 2004, (one week before the first night of the event) through the first Wednesday in September, which would be the 1^. The signs would be as follows: - Two banners - one to be positioned at the Carlsbad train/Coaster station and the other at the Farmers' Market - Six 4' X 4' signs - one at Carlsbad Village Drive and the freeway (coming off the northbound exit ramp); one at Cannon Park (facing northbound traffic); one at Jefferson and Marron Road; two at 101 and State Street (where the 101 splits off to State Street - one on the west side of 101 and the other on the east side of State Street, facing southbound traffic into Carlsbad Village, avoiding the center divide); and, one at the train/Coaster station. 3. Allow Carlsbad Village merchants to feature sidewalk sales in front of their businesses for the above-mentioned days and hours. 4. Allow for amplified musicians at the Farmers' Market and non-amplified, meandering musicians/ performers within in the Village. In the past, there have been amplified musicians at the Farmers Market. Cynthia Bueker, the Farmer's Market manager will manage the Summer Market amplified musicians located in the Farmer's Market parking lot. There will be both stationary and meandering musicians alternating throughout the 10-week period. 5. Allow for arts & crafts booths from 2:00-8:00 pm. These booths would be located in the Farmers' Market parking lot. Not all farmers will remain on Summer Nights. Cynthia Bueker will arrange for a specified number of farmers to remain each Wednesday. As they farmers leave, arts and crafts vendors would come in and take over their spaces. This transition would be managed by Cynthia Bueker and monitored by a designated representative of the C:VBA. 6. Allow food vendors, with valid health permits, to be located within the confines of the Farmers' Market. These vendors will be managed by Cynthia Bueker, and monitored by a designated representative of the CVBA. This Summer Market project is going to be project managed by the CVBA. Each week, the CVBA Project Manager and the Farmer's Market manager will review the vendors and musicians participating that week and monitor their participation so that we can guarantee a good time is had by all our guests and merchants. We anticipate that this Summer Market will lend a festive atmosphere to the Village on Wednesday nights during the summer and hope that other Village merchants will also keep their doors open on those evenings. Please let us know if you have any additional questions. Thank you for your interest and help on this exciting project. ftitv of Carlsbad Housing & Redevelopment Department July 26, 2003 LISA LIMBER CARLSBAD VILLAGE BUSINESS ASSOCIATION 2579 State Street, Suite B CARLSBAD, CA 92008 SUBJECT: Carlsbad Village Farmers Market (RP94-05X2) On July 13, 2004 the Housing and Redevelopment Commission conditionally approved Major Redevelopment Permit No. RP94-05X2 for the continuation of the Farmers Market. Enclosed please find a copy of the resolution that has been approved for the project. The resolution includes the conditions of approval for the project. If you have any questions and/or comments regarding this correspondence, please contact my office at (760) 434-2817. Sincerely, Craig D. Ruiz Management Analyst Enclosure 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (760) 434-2810/2811 • FAX (760) 720-2037 @