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HomeMy WebLinkAboutRP 96-02; Boys & Girls Club of Carlsbad; Redevelopment Permits (RP) (3)February 24, 1997 TO: BOBBIE HODER, PLANNING FROM: DEBBIE FOUNTAIN, REDEVELOPMENT WITHDRAWAL OF RP 96-02 AIVD REFUND OF FEES Attached please fmd a request from the Boys and Girls Club to withdraw their application for a major redevelopment permit (96-02) and to refund the total fees paid ($2,120) for the application. Your assistance is requested in processing the Boys and Girls Club request for a refund of fees. Since the application was withdrawn as a result of City Council direction previously provided to the Boys and Girls Club regarding their desire for the Club to retain the enclosed swimming pool, I believe that the Club is entitled to a full refund of their fees at this time. If you have any questions regarding this matter, please contact my office at X2935. Thank you for your assistance. DEBBIE FOUNTAIN i Senior Management Analyst \ c: Project Planner, Anne Hysong Project Engineer, Ken Quon February 12, 1997 Ms. Deborah K. Fountain, Senior Management Analyst Housing & Redevelopment Department CityofCarlsbad 2965 Roosevelt Street, Suite B Carlsbad, Califomia 92008-2389 Dear Debbie, As a follow-up to last evening's meeting of the Carlsbad City Council and the directives regarding the swimming pool at the Village Branch, please withdraw our application for a Major Redevelopment Permit. As you are aware, the elimination of the swimming pool was intrinsic to that application. Therefore pursuing the current plan would prove futile. We hope to re-assess our possibilities in the context of retaining the swimming pool in the next several weeks. Once a new plan is developed we will re-initiate the process through the appropriate channels. In the meantime, kindly have the following fees which were previously remitted retumed at your earliest convenience. I have enclosed a photocopy of our receipt for your files. Tvpe of Fee Major Redevelopment Permit Fee Environmental Impact Assessment Public Notice Fee Total fees remitted Amount of Fee $1,400..00 $220.00 $500.00 $2,120.00 Should you have any questions, please don't hesitate to contact me directly at (619) 729-0207. Sincerely, BOYS & GIRLS CLUB OF CARLSBAD Administrative Office Post Office Box 913 Carlsbad. CA 92018 (619)729-0207 FAX (619) 729-2279 La Costa Branch 7805 Centella Street Carisbad. CA 92009 (619)944-9211 FAX (619) 944-0150 Village Branch 3115 Roosevelt Street Carlsbad, CA 92008 (619) 729-0956 Board of Directors Officers Luke Matteson President Bob Grimes Vice-President Richard Macgurn Vice-President Steven K. Krogh. CFP Secretary & Chief Financial Officer Members Bruce Bandemer Tom Betz Ofelia Escobedo Bob Grimes John Haedrich Tim Jochem Bruce Jordan, D.D.S.* Jeff Kasschau Steven K. Krogh, CFP Rett LeMoult Richard Macgurn Luke Matteson* Greg Nelson* David Gas Conrad B. Pawelski Bart Van Diepen *Past President Executive Director Carman Cedola Carman J. Cedola, Executive Director CJCrtjm The mission of the Boys & Girls Club of Carlsbad is to provide activities and experiences that enrich the lives of all young people in our community. y,^! A United Way Agency JAN-22-97 WED 06:33 PM P. 02 City of Office of the Mayor December 20,1996 Luke Matteson, President Boys & Girls Club of Carlsbad P.O. Box 913 Carlsbad, CA 92018 Dear Luke: It is without question that the Boys and Girls Club provides a vital service to the Carlsbad community. As a result, 1 believe the proposed merger of the Boys and Girls Club and the Girls Club is very important and would enhance the effectiveness of the programs offered to Carlsbad youngsters. It is my recommendation that you first proceed with the proposed merger, and then return to the City to discuss the requests outiined in your December 1^ 1996 letter. We look fonvard to working with you at that time. Sincerely, Mayor mhs City Council Members City Manager 1200 Carlsbad Village Drive - Carlsbad, OA 92008-1989 • (619) 434-2830 * FAX (619) 720-9461 December 19, 1996 Ms. Deborah K. Fountain, Senior Management Analyst Housing & Redevelopment Department City of Carlsbad 2965 Roosevelt Street, Suite B Carlsbad, California 92008-2389 Dear Debbie, As a follow-up to the telefax sent Tuesday evening, December 17, 1996, I have forwarded the attached information regarding the swimming pool at the Village Branch of the Boys & Girls Club of Carlsbad. I tried to address your questions and provide some general background on the facility and the participants. As you are probably aware, we have extremely detailed demographic information on the members of thc Boys & Girls Club of Carlsbad. However, we do not have any household income information on the various non-members who use the swimming pool, since our rental arrangements for the swimming pool are directly with the operators, rather than with the participants. In addition, with regard to the six hours each week of lap swimming that we internally offer for seniors and adults, we have never pursued enrollment procedures for those seniors and adults who attend. As a result, for the participants who are not Boys & Girls Club of Carlsbad members, I could only estimate household income criteria based upon qualitative data and observations. If necessary, to better determine household income information on non-members, I would be happy to attempt to coordinate a survey through the various operators. Please let me know if you are interested in such an approach and how large a "sampling" would be appropriate. Should you or your staff have any additional questions or wish to arrange a tour of the swimming pool complex, please don't hesitate to contact me directly at (619) 729-0207. Sincerely, Carman J. Cedola, Executive Director CJC:tjm The mission of the Boys & Girls Club of Carlsbad is to provide activities and experiences that enrich the lives of all young people in our community. BOYS & GIRLS CLUB OF CARLSBAD Administrative Office Post Office Box 913 Carlsbad, CA 92018 (619) 729-0207 FAX (619) 729-2279 La Costa Branch 7805 Centella Street Carlsbad, CA 92009 (619)944-9211 FAX (619) 944-0150 Village Branch 3115 Roosevelt Street Carlsbad, CA 92008 (619) 729-0956 Board of Directors Officers Luke Matteson President Ann J. Kulchin Vice-President Bob Grimes Vice-President Richard Macgurn Vice-President Steven K. Krogh, CFP Secrefary & Chief Financial Officer Members Bruce Bandemer Tom Betz Ofelia Escobedo Bob Grimes John Haedrich Tim Jochem Bruce Jordan, D.D.S.* Steven K. Krogh, CFP Ann J. Kulchin Rett LeMoult Richard Macgurn Luke Matteson* Greg Nelson* David Gas A. Sandy Parsons, Ph.D. Conrad B. Pawelski *Past President Executive Director Carman Cedola Jf^l A United Way Agency JAN-22-97 WED 06:33 PM P. 03 December 12, 1996 Mr. Claude A. "Bud" Lewis, Mayor City of Carlsbad 1200 Carlsbad Village Drive Carlsbad, Califomia 92008 Dear Mayor Ljewis: At our meeting on Tuesday, November 26, 1996, you indicated an interest in a follow-up meeting with Council Member Hall, Jim Elliott and yourself to further explore the option of retaining the swimming pool at thc Village Branch of the Boys & Girls Club of Carlsbad. I wouid certainly be amenable to investing additional time on the subject if you feel there is genuine interest on behalf of the City of Carisbad to facilitate the project However,, as 1 mentioned to you and Council Member Hall, ihe swimming pool is not meaningful to our organization. In fact, it has an adverse effect because it consumes so much valuable space. As a result, in order for us to retain the swimming pool, the following will be necessary: Elimination of all restrictions (e.g. matching requirements, .establishment of tmst funds, etc.) to accessing previously 'allocated CDBG funding of $300,000 for the expansion and renovation of the Village Branch. Use of previously allocated CDBG funds will be authorized as follows: ~ 1.) $160,000 for pool and pool locker room related repairs, 2.) $140,000 for the re-modeling and renovation of other program areas and offices. • Waivers of any parking requirements related to the future expansion of the Village Branch site. We are committed to serving the growing and critical needs of the teenagers of our community. As a result, one of our top priorities is the expansion of our teen center. This is essential to better address the specialized needs of that group and, for liability, behavior and programming purposes, to insure that teenagers are appropriately separated from our younger children. Therefore, if you wish to pursue the above, I_ would appreciate if we couid meet again prior to December 20~ 1996. As you know, we are currently planning to utilize the area with the swimming pool for our teen center and, if necessary, forfeit the previously allocated CDBG funding for the expansion and renovation of the Village Branch. Accordingly, any required changes to oui>eians will be subsiantiaLjoJLwish to start them quickly. BOYS & GIRLS CLUB OF CARLSBAD Administrative Offico Post Office Box 913 Carlsbad, CA 92018 (619) 729-0207 FAX (619) 729-2279 La Costa 8f«neh 7805 Centella Street Carisbad, CA 92009 (619)944-9211 FAX (619) 944-0160 Vliisge Branch 3115 RoosBvdt Street Carisbad, CA 92008 (619) 729-0956 Board of Directors Officers Luke Matteson President Ann J. Kulchin Vice-President Bob Grimes Vicd-President Richard Macgurn Vlcs-President Steven K. Krogh, CFP Secretary & Chief Financiai Officer Members Br\)ce Bandemer Tom Betz Ofelia Escobedo Bob Grimes John Haedrich Tim Jochem Snx:e Jordan, D.D.S,* Steven K. Krogh, CFP Ann J. Kuk;hin Rett LeMoi^t Richard Macgurn Luke Matteson* Greg Nelson* David Gas A. Sandy Parsons, Ph.D. Conrad 6. Pawelski 'Past President Executive Direetor Carman Cedola -uKe c^r-watc^on. President The mission of the Boys & Girls Club of Carlsbad is to provide activities and experiences that enrich the lives of gll young people in our communify. A Un<tcc Way Agency Date: October 2, 1996 City Manager Senior Management Analyst, Housing and Redevelopment Principal Building Inspector RE: Boys and Girls Club Pool The City Attomey and the Community Development Director conversed recently regarding the issue of the pool at the Boys and Girls Club. Carmen Cedola, the Club manager, had indicated to Ron Ball that the Club was required to remove its pool to resolve a parking problem. Last Fall, Carmen Cedola asked Marty Orenyak to participate in a series of meetings with the Boys and Girls Club Building Committee to discuss their proposed plans for an expansion and remodel of the facility on Roosevelt Street. Marty attended the first meeting, and arranged for City staff to participate. City technical staff participated in a series of meetings with the Boys and Girls Club Building Committee. Staff members Debbie Fountain, Ken Quon, and Pat Kelley participated in approximately three meetings with the Committee which consisted of Architect Ed Ebright, Carmen Cedola, and Mssrs. Means, Spencer, Abrams, Rombotis. Staff gave the Committee feedback about various proposals the Committee's architect had preliminarily designed. From the outset, the Club's desire was to demolish the public pool, maintain the pool enclosure, and construct a floor in that area to facilitate a Teen Center. At the first meeting held on September 6, 1995, staff inquired about the pool. Mr. Cedola explained the pool space could better be utilized by a Teen Center since the maintenance, operating, and liability costs of the pool are high. He also indicated that the children are not the principal users of the pool. Staff indicated to Mr. Cedola that he would need to be prepared to handle the political consequences of removing the pool because this had been an issue in the past. At no time did staff recommend demolition of the pool to resolve a parking dilemma the Club faced for the proposed expansion. Staff only reviewed and commented on the plans proposed by the Boys and Girls Club. At those meetings. Staff did indicate a desire for the Club to provide some parking on the site but also expressed a willingness to evaluate the proposed expansion with substandard parking and to propose altematives for approval purposes. The Club representatives expressed their strong desire at the time to provide for as much parking on the site as possible and to also provide for an off-street drop off area for children arriving at the Club. The fmal project was designed with the desired parking and drop-off area. When the Committee had settled on a very preliminary design, the Building Department sent the floor plans to its Plan Check consultant to give the Architect feedback on various Code issues. The Housing and Redevelopment Department as well as the Engineering Department also provided preliminary review comments regarding design and site plan issues. This was done at no cost to the Club. In June, 1996, the Boys and Girls Club submitted their formal application for a redevelopment permit to renovate and expand their facility. The permit has been working its way through the formal review process and is scheduled to be presented to the Design Review Board in November, 1996. When the Boys and Girls Club first started receiving negative feedback from the public regarding removal of the pool, staff contacted Mr. Cedola and inquired as to whether or not the Boys and Girls Club wanted to revise the project plans. He indicated that the Club had decided to move forward with the plans submitted to the City as part of the redevelopment permit because no additional funds could be identified for construction of an additional 3000 square feet on the site as part of the new project which would allow for retention of the pool and provide for the new teen center. According to Mr. Cedola, it is substantially less costly to renovate the pool area for a teen center than to build an additional 3000 square feet on the site. For information purposes, the additional 3000 square feet would need to be constructed in the area currently identified on the plans for the new parking area. The Housing and Redevelopment Commission could then allow the Club to pay a fee for parking or grant a variance to waive the parking requirement for the project and allow the Club to build the additional space. The issue, however, comes down to money. The Club will need an outside party to give them an additional $300,000 (estimate) to build the additional space. If they are given the money for construction of the additional space and the parking issue is resolved, the Club could then retain the pool. Per Mr. Cedola, the Club would be happy to keep the pool, if someone gives them the money to build the additional 3000 square feet they require for the teen center and their expansion project is approved by the City. If desired, staff can present the proposed plans for the Boys and Girls Club expansion to you for further information purposes. The options can be outlined for consideration by the Council. Pat Kelley Debbie Fountain Principal Building Inspector Sr. Management Analyst, Housing and Redevelopment December 2, 1996 TO: CITY MANAGER FROM: HOUSING AND REDEVELOPMENT DIRECTOR VIA: COMMUNITY DEVELOPMENT DIRECTOR BOYS AND GIRLS CLUB REQUEST DATED NOVEMBER 19,1996 As requested, the following report provides comments and information related to the Boys and Girls Club request to redefine their renovation and expansion project as related to the Community Development Block Grant (CDBG) program. Funding Allocations and Uses The Boys and Girls Club of Carlsbad has a total of $325,720.63 currently available in CDBG funding to use for improvements to their Village Branch facility. Of the funds available, $30,000 was designated specificaliy for architectural and other development plans related to the Club's renovation/expansion project. An agreement with the City of Carlsbad for these CDBG funds was executed on November 17, 1995. The Boys and Girls Club has already received the majority of these funds. No agreement has yet been executed for the remaining balance of $295,720.63 to be used for the actual renovations. The City's HUD-approved Final Statement and Annual Consolidated Funding Plan Strategy states that the CDBG fiinds can be used by the Boys and Girls Club for any activities that fall within the general scope of renovations and expansion of the Village Branch facility. Therefore, the proposed renovations to the pool and the adjoining locker rooms would be consistent with the project description approved by HUD; this means that the City Council would need to take no further action for funding allocation purposes. The Council will, however, need to approve an agreement with the Boys and Girls Club before any of the remaining funds may be disbursed. Prior to approving an agreement, an environmental review of the project must be completed which requires the Boys and Girls Club to "define the project". Once the Club has decided which activities they intend to finance with the CDBG monies, the environmental review documentation can be completed, the agreement can be approved by the Council, and the Club can then request reimbursement from the City for approved costs. Citv Council Conditions on CDBG-Funded Proiects or Programs The City Council has the authority to place special conditions on any CDBG-funded project or program which they deem appropriate to protect the interests and needs of the low and moderate income population of Carlsbad. The Council used this authority when they originally approved a matching funds requirement for the Boys and Girls Club (see the attached Activity Summary). At the time the action was taken , the Council wanted the CDBG funds to be used by the Boys and Girls Club as leverage to obtain other funding. Also, in 1994-95, the Council indicated that they wanted to ensure that funds were being set aside by the Club to operate the facility. For each $1 the Club raised privately, the City would provide $1 of CDBG funds up to a maximum of $199,847, with the additional stipulation that $.50 of the matching dollar be used for the renovations and the other $.50 be used for operations. Per previous Council action, the Boys and Girls Club cannot receive reimbursement from the CDBG program until appropriate documentation has been submitted to the City which demonstrates that Boys and Girls Club Report/December 2,1996 Page 2 the matching funds requirement has been met. The City Council, however, has sole discretion to eliminate or amend this matching funds requirement at any time. HUD regulations for the CDBG program do not require a "match" from the subrecipient. Basic Federal Regulations For the CDBG Program The Federal Regulations related to the CDBG Program set forth a variety of complex rules related to allocation of funds and general administration. However, the "bottom line" for the CDBG Program is fairly simple. Every project or activity which is CDBG funded must demonstrate compliance with the national objectives for the program. Specifically, every project must benefit low and moderate income households. The Boys and Girls Club, as well as every other subrecipient of CDBD funds, is required to maintain adequate documentation demonstrating that a minimum of 51 percent of the approved activity participants are of low and moderate income. For the CDBG Program, low income is defined as 50% of the county median income and moderate income is 80% of the median. Staff is concemed that the Boys and Girls Club has placed great emphasis on the fact that the pool and locker rooms do not serve their clients, but that they serve a variety of other outside groups. Since staff does not have adequate information on the various "other" user groups for the pool or their income levels, the Boys and Girls Club will be required to submit separate reports for the pool and locker room areas. Documentation will need to be initially provided and then maintained which demonstrates that the primary beneficiaries of the pool continue to be low and moderate income persons/households. As long as it can be demonstrated that the pool and locker rooms meet the national objective, the proposed use of funding is eligible under the CDBG program. Development Standards for the Expansion Project According to the Boys and Girls Club, the current building on the site has existed for over 60 years. The building was used for a church prior to being converted to the existing facility. The City's Building Department has no records regarding construction of the original building or the pool facility. However, the pool enclosure was added in 1986. At the time the pool enclosure was added, the Major Redevelopment Permit documentation included no discussion regarding parking for the pool or the existing facility because a determination was made that there was no addition of gross floor space. Therefore, the requirement to conform to existing parking standards was not triggered. The youth facility use represented by the Boys and Girls Club is a "provisional" use within the new Village Master Plan and Design Manual. Without the approval of a Redevelopment Permit, the use remains in a "non-conforming" status which means that the Club cannot expand its facility until further formal action is taken by the Redevelopment Agency. In order to be able to approve a redevelopment permit to allow for expansion of the existing facility, a determination must be made that the project is consistent with existing development standards set forth within the Village Master Plan and Design Manual. If the project is not consistent with the current development standards, variances are required in order to grant approval to the continuing provisional use. The Boys and Girls Club submitted an application for a Major Redevelopment Permit earlier this year to allow the addition of approximately 5,000 square feet to the existing building. The Boys and Girls Club had intended to demolish a portion of the existing building and reconstruct the building to create a two Boys and Girls Club Report/December 2,1996 Page 3 story facility which also provided for 7 parking spaces and a "drop off area on site. The facility would be increased from approximately 14, 000 to over 19,000 square feet of space for youth programs. Under this proposal, the pool was to be removed and replaced by a teen center. The Boys and Girls Club indicated in their correspondence of November 19, 1996 that if they keep the pool, they will need to construct 3000 square feet of additional space to the rear of the existing building for their proposed teen center. It is not clear whether or not the Boys and Girls Club would pursue the remainder of their project, which results in a second story. However, it is clear that the modified project intended by the Club will eliminate the potential for adding any parking on site or for providing a "drop of area" for the children. The Boys and Girls Club has indicated that they will need to request a variance from the parking standard to keep the pool and construct the teen center. Staff anticipates that the Club will also require a variance from the new setback and open space standards as well. To receive a variance/ exemption/waiver, the following findings must be made: 1. The application of certain provisions of the Chapter will resuh in practical difficulties or unnecessary hardships which would make development inconsistent with the general purpose and intent of the Carlsbad Village Area Redevelopment Plan. 2. There are exceptional circumstances or conditions unique to the property or the proposed development which do not generally apply to other properties or developments which have the same standards, restrictions and controls. 3. The granting of a variance will not be injurious or materially detrimental to the public welfare, other properties or improvements in the project area. 4. The granting of the variance will not contradict the standards established in the Village Master Plan and Design Manual. Under the current project submitted for a Major Redevelopment Permit, the Boys and Girls Club programs are to be provided for youths and teenagers only. Therefore, the parking requirement for the project was set at 1 space for each full time employee and 2 guests, for a total parking requirement of 4 spaces. The Boys and Girls Club was going to provide a total of 7 spaces and a drop off area on site. Staff was prepared to recommend approval of the proposed parking. Staff had not anticipated the need to grant a variance for the project. Consequently, no consideration has been given to the above findings for parking purposes. However, if the Council and the Boys and Girls Club want to retain the pool as a public facility, the Club could claim "exceptional circumstances" or "unique conditions" to justify the waiver/variance. Also, since the Boys and Girls Club, with the pool included, has existed for many years without parking, there appears to be adequate justification that its continuance would not be detrimental to the public welfare, other properties or improvements in the area. Current development standards, including parking requirements, were applied to the Boys and Girls Club original project. The parking requirement, as noted above, was set at 4 spaces, with the assumption that the entire facility, including the pool, was used primarily by children. If the facility had been classified as Boys and Girls Club Report/December 2,1996 Page 4 a gym or swim club, the parking requirement would most likely have exceeded 80 spaces. Staff would recommend that the Design Review Board and Housing and Redevelopment Commission/City Council continue to treat the entire facility as a youth facility for the purposes of applying the parking requirements, even if the pool is retained. If the Boys and Girls Club simply renovated the interior of the existing building and did not expand, they would not be required to address the parking issue. If they expand (or intensify), they must address the parking requirement because a redevelopment permit is required. To address the parking, the Boys and Girls Club must 1) meet the requirement on site; or 2) provide the required parking on property located within 300 feet of the existing facility; or 3) pay an in-lieu fee for 50% of the parking requirement and construct the remainder of parking on or off site; or 4) obtain a standards waiver/variance from the Housing and Redevelopment Commission/City Council. If the Boys and Girls Club can't provide the parking on or off site, they will need a standards waiver, or variance, from the Housing and Redevelopment Commission. The findings noted above will ileed to be made by the Commission. With assistance from the Boys and Girls Club, staff may be able to develop responses to the findings which would provide adequate justification to grant the waiver. However, from a staff perspective, the best situation is for the Boys and Girls Club to continue with their original project which would result in the construction of 7 parking spaces and an on-site "drop off area for children. Summarv In summary, the following points are reiterated: • The Boys and Girls Club can use the existing CDBG funds for the desired renovations to the pool and locker rooms. • The City Council has the authority to eliminate the matching funds requirement on the use of the CDBG funds by the Boys and Girls Club at any time by resolution or minute motion. The Boys and Girls Club will be required to maintain separate documentation on the users of the pool to verify that at least 51% of the users are from low or moderate income households, to satisfy requirements for the CDBG program. • The parking issue will need to be resolved through the permit process. If the Boys and Girls Club is unable to meet the parking requirements through one of the options noted, then the Housing and Redevelopment Commission will be required to grant a parking standards waiver in order to approve the construction of an additional 3000 square feet for the teen center on the southwest comer of the existing site and retain the pool. The fmdings may be able to be made to grant a waiver from the 4 required parking spaces. If you need any further information on this matter, please contact my office at X2815 or Debbie Fountain atX2935. EVAN E. BECKER O > o c C «3 o p o U > o PQ H U o OH 0) c V E E o o •D O CB O c T3 O o ^ Q. ^ X LIJ O) C c if 2 75 o o (0 o Q E (TJ t *- « O) (1) P >- o o in CD </> x: ^—• i CO •D TD c C M— •d M— •Q 0 Oi 0 execu c omplet atch execu atch omplet E +-> c E o 0 E •4-' 0 o M— 0 £ — < < c/> o T-in in o 00 C) T— T— CD o o o O CD O oo o" CD" CM CM m CO Gi in in T-CD in CD O o CD o CTT co" CM CM m O CN o O CVJ o CO CD CD CD CD o O o CD O o 00 IT) o' Gi CM CM CO CD s: en s: Sl o c o o d (0 c c 2 Q_ 2 m t_ m m 0 0 (— 0 0 CD o Ui Ui o m tem tem TJ c tem tem <4— CB «*-w (0 O CB o o Sy Sy on ure on on ler ler '.*-> CD .*—> o 0 '*-< CO ati > .*—> o 0 > > c c O o o 'L. 'i— c Arch c c a. 0 Arch 0 0 CO CO a: Arch cr: a: o CM CO m 00 O) ? O) O) o> o> CO C3) CD CM 00 4 00 OO C35 Oi Gi O) Gi G) C3> G> Oi G) Gi c o CQ > o c •d 0 sl * O 0 _ c ^ 0 S E 0 C W O) CG c 0 X Z 0 C (O O 0 '.^ (0 CO o Q. ID O Cl TJ 0 » 3 O 0 X 0 ^—« C 0 E 0 CO TJ 0 O 0 X 0 c 0 E 0 0 i_ CO CO CD CD CM 1^ co" in CM CO CD CD CM h- in" CM CO CO CD CD CM 1^ in" CM CO CD Gi CM CO Gi CO ^r" in Gi cvi 00 co" in o o CD o o rsj" o o CD o o" 00 CO u. O CO < CO CD CD CM iri CM CO Sl o c (0 OQ 0 Hi CO JZ o c: CO m 0 D) CO c o ro > o c 0 c o ro > o c 0 CD op in Gi Gi CD CD CD Gi O I- liJ o < m November 19, 1996 Members of the City Council City of Carisbad 1200 Carisbad Village Drive Carlsbad. Califomia 92008 Dear Council Members: As you are aware, much displeasure has been expressed during the iast several months regarding pians to close the indoor swimming pcx>i at the Village Branch of the Boys & Giris Club of Carlsbad, In particular, senior citizens and other user groups that are not critical to our "mission" have voiced their opposition direcitly to you, City staffs the media and the Board of Directors of thc Boys & Girb Club of Carlsbad. In an effort to address those concems and embrace ^e larger needs of the ^overall community, we have spent countless hours, to develop an altemative to creating a teen center in the space currently devoted to the swimming pool. While the altemative plan wili not address the community's acute short-term need for a teen center, it may provide a long-term solution, while immediately assisting those who depend on the swimming pool. However, we will need your support to make the alternative plan a reality. Specifically, to modify our original plan by 1.) eliminating the teen center and 2.) substantially restoring/upgrading the swimming pool and adjoining locker rooms, the terms for disbursing currently , allocated Community Development Block Grant funds need to be changed. In particular, with regard to the use of the funds currently approved for renovations and expansion at the ViDage Branch site, any restrictions (e.g. matching requirements, establishment of trust funds, etc.) need to be eliminated. The above changes to the disbursement procedures are imperative to preserve the swimming pool because the financial support we have generated and wiD continue to generate for capital improvements to the Village Branch is primarily predicated upon the needs of teenagers and building a teen center. Our financial supporters have not and will not authorize use of the funds except in the context of creating that teen center and certainly will vehemently oppose using donated funds for a puipose outside the scope of our mission. Therefore, without the ability to access funds generated from our capital campaign, 100% of ihe resources to complete phase one must be derived from CDBG funds. BOYS & GIRLS CLUB OF CARLSBAO Administrative Office Post Office Box 913 Carisbad. CA 92078 (619) 729-0207 FAX (619) 729-2279 La Costa Branch 7305 Centeia Street Carisbad, CA 92009 (619)944-9211 FAX (619) 944-0150 Village Branch 3115 Rooseveit Street Cailsbad. CA 92008 (619) 729^0956 Board of Directors Officers Luk© Matteson Preswferjt Ann J. Kulchin VtcB'Presidean Bob Grimes Vkx-Pres/dera Richard Macgurn V7ce-PresWem Steven K. Krogh, CFP Secretary & Chief FJoancia/ Officer Members . Bruce Bandemer Tom Betz Ofelia Escobedo Bob Grimes John Haedrich Tim Jochem Bruce Jordan, D.O.S." Steven K. Krogh. CFP Ann J. Kulchin Rett LeMoutt Richard Macgurn Luke Matteson' Greg Nelson* David Oas A. Sandy Parsons. Ph.D. ConrM 6, Pawelski 'Past President Executive Director (3amwn Cedola The mission of the Boys & Girls Club of Carlsbad is to provide activities and experiences that enrich the lives of gU young people in our community. A United Way Aoencv NOV-22-96 FRI 04:49 PM In the original pian for phase one, approximately $300,000 was going to be invested in capital improvements. About $10,000 was required to convert the swimming pool to a teen center, with the balance devoted to improvements in the functionality of the existing structure. Notwithstanding the various disbursement restrictions in the existing agreements, financing the $300,000 in construction costs for phase one of the original plan would have been quite feasible because the teen center was intrinsic to the plan. In fact, it was antidpated that only the $150,000 approved, authorized and allocated from the 1994/1995 CDBG program year and half of the $75,000 from the 1995/1996 CDBG program year wouW have been sufficient to complete phase one of the project That funding would have been supplemented by "matched" donations of $187,500, $112,500 of which would have been available for construction with the balance required for a trust fund. AO' ^ -^^CAH^ In the revised plan, it is expected that approximately $160,000 will be needed to restore the -c swimming pcx>l and adjacent locker rooms. This will leave only $140,000 compared to •\<f^ $290,000 available for general repairs and fianctionai improvements. Moreover, it will not result in a teen center. However, once phase one of the revised plan is completed, it is anticipated that our capital cy^^^ vJ^ campaign funds could be utiiized to build a teen center on undeveloped property on the - southwest comer of the Village Branch site. To accomplish this, a waiver of any future parking requirements would need to be granted. ^It is also possible that the funds could be used to assist with the acqxiisition of the Carisbad Gills Club site, which couid be utilized for the teen program, in addition to continuing the existing Carlsbad Girls Club programs. Such a combination would produce considerable synergy both in programming and fund-raising in the local community. It might also stimulate assistance from national foundations and the Boys & Giris Club of America. Clearly, in tiie short-term, this revised plan is not optimal for the Boys & Girls Club of Carisbad. In addition to deferring the construction of the teen center, all other programming will be negatively impacted initially, because preserving the swimming pool will have a detrimental impact upon the "phasing" of our project In the original plan, the fust phase for construction was the demolition of the swimming pcjol and construction of the teen center in its place. This first step was criticai because it would have converted over 3000 square feet of space with marginal value to the Boys & Giris Club of Carisbad to a fully functional teen center. Also, by fcxusing construction in the area currently devoted to aquatics, none of the other programs offered to our primary constituents would have been effected. Then, after the teen center was completed, most programming would have been shifted temporarity to the new teen center, whiie the remainder of ihe existing buildmg was repaired and upgraded to complete phase one, pending the commencement of phase two within the next 5 to 10 years. In addition, by more effectively utilizing over 3000 square feet which currentiy is essentially unavailable for youth programs, other area on tiie site would have become available for parking. In fact seven parking spaces, induding a handicap space, and an onsite driveway and loading/unloading zone is part of the cMiginal design plan. Page 2 KCV-22-53 FRI 04:50 PM P, 04 S hort '''^^^ ""native for the Bo^ & Giris Club ofCarisbad over protewr^in ^ possibte are somewhat positive. As a result, we could effSte S^L ,nH"^Ti° "'"^ as the CDBG funds can be fulty utilized to SdtatrSo'"'?* ^''M"^'^"". ^-^S^ Branch site is permiL without ZS-'^.ATf-^^^^^ -P.--. on r^-re^S «u or uirectors ot the Boys & Giris Club of Carisbad, as well as witii Citv staff If D. Matteson, President Board of Directors LDM:tjm cc: Ray Patchett Carman Cedola Page 3 City of Carlsbad Office of the Mayor July 10, 1996 JAMES C. DAVIS 800 GRAND AVENUE SUITE B4 CARLSBAD, CA. 92008 RE: BOYS & GIRLS CLUB EXPANSION Dear Mr. Davis: Thank you for your letter regarding the expansion of the Village Branch of the Boys and Girls Club. I understand and appreciate the concems shared by you and your patients as related to the proposal to close the Club swimming pool. The application for the proposed project is currently being reviewed by City Staff. The application will ultimately be reviewed by both the Design Review Board and the Housing and Redevelopment Commission during public hearings. Although I do not know whether the proposed project will be approved as presented, I thought it might be helpful to share vsdth you some of its features. The project as currently proposed consists of the folloving features: • In phases, the facility will increase in size from the existing 14,818 square feet to a total of 19,971 square feet; the building will become a two story building and consume nearly the entire site. • The new facility will include a gymnasium (existing size), rest rooms, a youth lounge, a teen lounge and staff offices on the first floor. On the second floor, there will be a computer room, a kitchen for home economic courses, an arts and crafts room, a multi-purpose room and additional administrative offices. • A total of seven (7) parking spaces will be provided on the site. The parking area also provides for a safe "child drop-off " area. The on-site parking to be provided as part of the project is minimal in comparison to the total size of the proposed project. The on-site parking was a compromise developed by the Boys and Girls Club and City Staff; both the Club representatives and City Staff wanted some parking to be provided on the site. However, the most important component of the proposed parking lot area is the "child drop off' area. Currently, children are 1200 Carlsbad Village Drive • Carlsbad, CA 92008-1989 • (619) 434-2830 • FAX (619) 720-9461 J. Davis July 10, 1996 Page 2 dropped off in the street. This creates a dangerous situation which both the Club and City Staff were trying to resolve in the final proposed design of the project. Rather than the parking requirement, the more basic problem is that the site is constrained in terms of its size; there is simply a limit to how much building can be constructed on the site. The Boys and Girls Club considered all of their needs and then designed the new building to accommodate those needs to the greatest degree possible. The Executive Director and the Board of Directors ofthe Boys and Girls Club have indicated that they are disappointed that they will not be able to retain the pool while also meeting their other facility needs. Staff inquired as to whether or not the parking was the reason that the Club could not keep the pool. Carmen Cedola, the Executive Director, stated that the provision of parking was not the problem. Mr. Cedola explained that the Club has developed a Master Plan for providing services to the children of the community which includes a variety of components. The Board of Directors was required to prioritize these service components and make tough decisions on which to include in their expanded facility proposal. The fmal decisions were ultimately based on funding and space constraints. According to staff discussions v^th the Boys and Girls Club, if the Club were to receive additional fiinds for purchase of another piece of property and construction of a teen activity facility and also could find a person or organization to serve as Master Lessor/Operator of the pool facility, the Club may be willing to consider retention of the pool. It is our understanding that without the additional funds to provide for a new teen facility at an altemate site and a Master Lessor/Operator for the pool, the Club believes that it must proceed according to its project proposal (including removal of the pool) to best meet the needs ofthe children it serves. My goal in providing you the above information is to assist you in better understanding the project as proposed by the Boys and Girls Club and the needs they are attempting to address. If you have a proposal which will help the Boys and Girls Club meet their needs as outlined above while also retaining the pool, I encourage you to contact Carmen Cedola directly at 729-0207. Sincerely, Julieanne Nygaard Mayor Pro Tem t CARLSBAD FAMILY CHIROPRACTIC JAMES GAY) DAVIS. D.C. 800 Grand Ave.. Suite B4 Carlsbad, CA 92008 Telephone/Fax: (619) 729-0047 June 28, 1996 Julie Nygaard City Hall 1200 Carlsbad Village Dr. Carlsbad, CA 92008 Dear Ms. Nygaard: Enclosed is a copy of my letter dated June 5, 1996 regarding the removal of the pool at the Boys and Girls Club of Carlsbad. Please review it so my concerns and those of my patients) and others may be appreciated. I would also like to offer some suggestions to the City Council and the Board of Directors of the Boys and Giris Club regarding this matter. While attending my seven year old son's basketball games at the Club (he takes swimming lessons at the pool as well) I noticed an open area adjacent to the gym. Perhaps it could be looked into as a potential area for expansion to accommodate teen activities. I also understand that the City Council has the power to grant a variance of the parking requirement which appears to be a restraining issue regarding expansion. -:i^am hopeful, as are many other concerned citizens, that a conscientious effort will produce a solution that allows everyone to benefit. Sincerel ivis, D.C. JCD/cs P.S. The courtesy of a reply is appreciated. cc: Carman Cedola, Boys and Girls Club of Carlsbad Luke Matteson, Pres., Board of Director, Boys and Girls Club of Carlsbad MEMORANDUM DATE: June 24,1996 TO: Debbie Fountain, Management Analyst FROM: Associate Planner SUBJECT: RP 96-02 BOYS AND GIRLS CLUB I have completed my review of the subject application for compliance wdth the Village Redevelopment Design Manual and CEQA. The following issues were identified for this project: ISSUES OF CONCERN: 1. The addition of colunms to the architecture along the southeastem portion of the building elevation on Roosevelt Street will help reduce the institutional appearance of the building at this location, however, the tile design proposed along this elevation should be in scale with the wall (larger) to be effective. Suggest using tile elements on all elevations for continuity. The architectural enhancement (columns and tiles) should be added to the Tyler street frontage and southem elevation. Also, the use of contrasting muted colors in the areas defined by horizontal and vertical columns would add interest to the stmcture. 2. Please provide an illustration of the proposed aluminum fence; is the aluminum fence as durable as an iron fence? An eight foot high fence is not consistent with the pedestrian orientation envisioned for the Redevelopment area. 3. The parking standard used for the Girls Club is one space/staff member and two guest spaces. The applicant is providing 7 parking spaces; is this consistent with that standard? 4. Where is the safe drop off area discussed in the project description? If the parking lot is utilized by staff and guests, then would parents use the driveway aisle to drop off children? Is this consistent with engineering design standards? 5. The height standard for District 5 allows up to 30' with a 4:12 roof pitch and front, side, and rear setbacks are required. The existing stmcture is 25' and has a combination of flat and pitched roof elements, and the proposed stmcture is a 28.5' high flat roof stmcture. Setbacks are substandard on three sides of the proposed stmcture. Therefore, the use is conforming, however, both the existing and proposed stmctures do not confonn to the District 5 development standards. The proposed stmcture is higher than the existing stmcture and appears to reduce the amount of pitched roof Proposed setbacks along the westem and a portion of the northem property lines comply with standards. In reading the nonconforming section of the Design Manual, it appears to indicate that they must conform to the new development standards (at least for the redesigned portion of the stmcture). 6. The project is categorically exempt under CEQA, Section 15301(e)(2), Class 1 in that it is an addition of less that 10,000 square feet to an existing stmcture located in an urbanized area which is not environmentally sensitive and where all public services and facilities are available. I will forward the Notice of Exemption to you when it is signed. 7. I have forwarded the landscape plans to Larry Black for his review and comment and will forward any comments to you when I receive them. 8. Please add the application type and number to the plans. ANNE HYSONG c: Chris DeCerbo Gary Wayne June 12, 1996 TO: DEBBIE FOUNTAIN, SENIOR MANAGMENT ANALYST FROM: Associate Engineer Quon 'U VIA: Assistant City Engineer CONDITIONS TRANSMITTAL CARLSBAD BOYS AND GIRLS CLUB, RP 96-02 The Engineering Department has completed its review of the subject project. The Engineering Department is recommending that the project be approved subject to the following conditions: Fees/Agreements 43. Prior to hauling dirt or construction materials to or from any proposed construction site within this project, the developer shall submit to and receive approval from the City Engineer for the proposed haul route. The developer shall comply with all conditions and requirements the City Engineer may impose with regards to the hauling operation. 47. The developer shall pay all current fees and deposits required. • Prior to issuance of building permit, the applicant shall submit and receive approval from the City Engineer, a striping and signing plan for the project relative to maintaining one-way traffic within the parking lot • Prior to issuance of building permit, the applicant shall obtain a City right-of-way permit to remove and install driveway aprons in the public right-of-way. If you have questions regarding any of the comments above, please contact me at extension 4380. KENNETH W. QUON Associate Engineer CARLSBAD FAMILY CHIROPRACTIC JAMES (JAY) DAVIS. D.C. 800 Grand Ave.. Suite B4 Carlsbad. CA 92008 Telephone/Fax: (619) 729-0047 June 5, 1996 Carman Cedola Boys and Girls v^iub of Carlsbad P.O. Box 913 Carlsbad, CA 2108 Dear Mr. Cf a: It has been v..ught to my attention by a number of my patients who use the Boys and Girls Club pool for rehabilitation exiarcise, that a proposal exists to replace and/or remove the pool. I am greatly concerned that removal of the pool would! be against the best interests of our community and its citizens. Our citizens would be adversely affected in, as I see it, two major ways. Firstly, in the form of exercise and rehabilitation and secondly, in the form of recreation for the many local boys and* girls. Many of our city's members, especially our seniors, depend on water based exercise to maintain optimum health and activity levels. I am equally concerned with the effect the loss of the pool would have on the way local children use the pool for much needed physical play and fellowship, relief from the summer heat and also as an overlooked and underrated method to help keep our children off the streets. I am told that computers might replace the pool. I would hope that regardless of the positive aspects of putting computers in the Boys and Girls Club, that consideration be given to placing the computers in another location. Notwithstanding the above suggestion and unless the pool can be suitably relocated in a timely manner, I would strongly urge the powers that'be to act in what many concerned Carlsbad citizens believe to be the best interests of our community and keep the pool at the Boys and Girls Club. Sincerely, James C. Davis, D.C. JCD/cs cc: Luke Matteson, Pres., Board of Directors, Boys & Girls Club Mayor Bud Lewis Citv of Carlsbad Housing & Redevelopment Department June 24, 1996 CARMEN CEDOLA BOYS & GIRLS CLUB P.O. BOX 913 CARLSBAD, CA. 92018 RE: RP 96-02 - BOYS & GIRLS CLUB - VILLAGE FACILITY EXPANSION Thank you for applying for a Land Use Permit in the City of Carlsbad. The Redevelopment Department, together with other appropriate city departments, have reviewed your Major Redevelopment Permit application No. RP 96-02 to determine its completeness for further processing. The application has now been deemed complete, as submitted, for further processing purposes. Although the initial processing ofyour application may have already begun, the technical acceptance date is acknowledged by the date of this correspondence. The City may, in the course of processing your application, request that you clarify, amplify, correct or othenA/ise supplement the basic information required for the application. In addition, you should also be aware that there may still be issues/comments on your application which may need resolution before the application can be scheduled for a public hearing before the Design Review Board. A list of issues which have been identified to date are attached to this correspondence. You will be contacted separately for discussion ofthe issues identified in the attached correspondence, as well as any other issues which may develop as a result of the City's continued review of your application. The processing ofyour application begins as ofthe date ofthis correspondence. Please contact my office at (619) 434-2935 if you have any questions or wish to set up a meeting to discuss the application. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst c: Gary Wayne Bob Wojcik Data Entry Bobbie Hoder File Copy Anne Hysong Ken Quon 2965 Roosevelt St., Ste. B • Carlsbad, CA 92008-2389 • (619) 434-2810/2811 • FAX (619) 720-2037 ^ BOYS & GIRLS CLUB - VILLAGE BRANCH EXPANSION RP 96-02 "ISSUE STATEMENT" Planninq lssue{s): • The Boys and Girts Club designed a very attractive building which appears to successfully integrate the existing building into the expansion/new building. Staff would like the applicant to consider some additional treatments to the east elevation, specifically to the large blank extenor gym walls. The glazed tile work and the landscaping with the palm trees as proposed in the current plan is a good start and could be used further to create more interesting facades. Redevelopment Issue(s): • Redevelopment staff agrees with the above comment made by the Planning Department and encourages the applicant to design some additional features to be added to the extenor gym walls in an effort to "break up" these walls and make them more visually interesting. • In addition to the design issue, Redevelopment Staff would like to receive more detailed information on the "phasing" for the proposed Boys and Girls Club Expansion Project. Specifically, staff is interested in obtaining more information as to the various stages, and projected timing for, project development. For example, when will portions ofthe existing building be demolished? When will the parking be constructed? When will the landscaping be installed? When will the second floor be added? It is important for staff to understand how the project will progress and what the site/building will look like at each stage of development. Elevations indicating the progression of development are desirable. Enqineerinq Issue(s): • Engineenng staff had no outstanding issues for the proposed project. Citv of Carlsbad Housing & Redevelopment Department Redevelopment Division December 4, 1995 EDWARD EBRIGHT 360 NO. EL CAMINO REAL SUITE 2A ENCINrrAS, CA. 92024 RE: Dear Ed: BOYS & GIRLS CLUB PROJECT - CARLSBAD VILLAGE BRANCH FACIUTY Thank you for submitting the preliminary plans for the Boys and Girls Club Renovation Project dated November 2, 1995. The plans were reviewed by the City of Carlsbad's Redevelopment, Planning and Engineering Departments. The following comments/suggestions are provided on the subject project. Engineering Issues/Comments: 1. The top of the flare for the proposed driveway apron on Tyler Street should be located at least 3 feet from the property line. 2. The driveway exit fronting Oak Street should include traffic signage and striping to clearly indicate that this is an exit only with one-way traffic. 3. If the exit is to be designed with curb retums, as opposed to a driveway apron, pedestrian ramps will be required on the curb retums on both sides. Planning/Redevelopment Issues/Comments: 1. Based on the process recently used to calculate the parking for the Carlsbad Girls Club new constmction/renovation project, staff will recommend that the parking requirement standard for the Boys & Girls Club be established at 1 space per fiill time employee or 1 space per each major function area of the Club, excluding restrooms, whichever parking requirement is greatest. Based on staffs evaluation of the plans submitted, it would be our recommendation that the following represents the major function areas for the Club: 1) Children's Multi- purpose Room; 2) Teen Lounge; 3) Lobby Area; 4) Administrative Offices; 5) Computer Room; 6) Kitchen/Home Economics Room; 7) Arts & Crafts Room; 8) Gym; and 9) Multi- purpose Meeting Room. This indicates that the parking standard based on "major function areas" should be set at nine (9) total. According to the submitted site plan, the project would be able to provide seven (7) spaces on-site which would result in a parking deficiency of two (2) spaces. The new Village Master Plan and Design Manual offers an option for projects which are unable to meet the on-site parking requirement; this option is a "Parking In-Lieu Fee Program". This program would allow the Boys & Girls Club to pay an in-lieu fee for the two spaces to meet the parking requirement. At this time, the fee has not yet been set by the City Council but preliminary studies indicate that this fee will be approximately $3,000 to $4,000 per space required. 2965 Roosevelt St. • Suite B • Carlsbad, CA 92008 • (619) 434-2811 • Telefax 720-2037 E. Ebright December 4, 1995 Page 2 With the redevelopment permit application, the Boys and Girls Club should submit a roster which identifies the name and number of full-time employees of the Club. If this number exceeds nine (9), the staff recommended parking standard will be revised and additional in- lieu fees may be required from the Boys and Girls Club. 2. The design of the Boys and Girls Club was also reviewed by Redevelopment and Planning. It was our opinion that the design is very appealing and represents a very significant improvement for the building. Staff had the following suggestions based on recent approval of the new "Master Plan and Design Manual" for the Village Redevelopment Area: • The Club is located in District 5 of the Village which is also part of the Barrio Carlsbad Area. This area has been identified for special treatment in terms of design which may differ from the remainder of the Village. The goal for designing buildings within District 5 is to focus on the hispanic heritage of the residents living in this area. The Club is encouraged to consider the following desired features in completing the design elevations for the building: stucco walls, clay tile roofs, glazed tile trim and tile paving. Plants and pot brackets should be generously used to provide for an abundance of flowering plants. • Utilize light and neutral base colors for building but brighter trim colors are desirable. Enclosed are a set of red-lined plans which provide the comments from the City. Please submit this set of red-line plans and a copy of this letter with your final application for the project. If you have any comments or questions regarding the City's preliminary review of the plans for the Carlsbad Village Boys and Girls Club project, please contact my office at (619) 434-2935. Sincerely, DEBBIE FOUNTAIN Senior Management Analyst November 27, 1995 Ms. Deborah K. Fountain, Senior Management Analyst City of Carlsbad 2965 Roosevelt Street, Suite B Carlsbad, California 92008-2389 Dear Debbie, Please be advised that the next meeting of the Facilities Planning Committee will be Thursday, December 7, 1995 at 7:30 A.M. at the Village Branch of the Boys & Girls Club of Carlsbad. At that time, Edward Ebright will present a revised cost estimate and revised schematic design and drawings. The revisions should reflect any feedback obtained during the Preliminary Review Process. I have also enclosed a revised Work Plan. As you will notice, in addition to the confirmed December 7, 1995 date the following meeting dates for the Facilities Planning Committee have been tentatively established: Thursday, January 4, 1996 at 7:30 A.M. Wednesday, February 7, 1996 at 7:30 A.M. We appreciate the direction which you have provided and look forward to your continued assistance. If you have any questions or would like to RSVP, please contact me at 729-0207. Best regards, Carman J. Cedola, Executive Director CJC/tjm BOYS & GIRLS CLUB OF CARLSBAD Administrative Office Post Office Box 913 Carlsbad, CA 92018 (619) 729-0207 FAX (619) 729-2279 La Costa Branch 7805 Centella Street Carlsbad, CA 92009 (619) 944-9211 FAX (619) 944-0150 Village Branch 3115 Roosevelt Street Carlsbad, CA 92008 (619) 729-0956 Board of Directors Officers Luke Matteson President Will Howard Vice-President Bob Grimes Vice-President Joe Vigil, M.D. Vice-President Hope Wrisley Secretary & Chief Financial Officer Members Bruce Bandemer Ofelia Escobedo Bob Grimes John Haedrich Will Howard Bruce Jordan, D.D.S.* Steven K. Krogh, CFP Richard Macgurn Luke Matteson* Greg Nelson* David Oas A. Sandy Parsons, Ph.D. Conrad B. Pawelski Michael Pfankuch Doug Simpson Phil Urbina* Manny Valdez* Joe Vigil, M.D. Hope Wrisley *Past President Exective Director Carman Cedola October 26, 1995 TO: LEILANI HINES, HOUSING AND REDEVELOPMENT FROM: Associate Engineer VIA: Principal Land Use Engineer A^^^ PREUMINARY REVIEW BOYS AND GIRLS CLUB VILLAGE BRANCH FACILITY In response to the site plan received October 20, 1995, the Engineering Department offers the following comments: 1. The length of each compact parking stall is noted with a dimension of 17', while the actual scaled length is 18'. 2. There is inadequate turning distance for a vehicle to maneuver into the compact parking stall that is located closest to the entrance driveway. A minimum 24' turning radius is required. 3. Both left and right turns should be allowed as vehicles exit the site on to Oak Street. 4. Building elements to support the second floor, such as columns or walls, should be located so they do not block the sight distance of vehicles exiting on to Oak Street. The locations of these columns or walls should be outlined on the site plan. 5. It is unclear as to the noted designations of a "Drop Off Area" and a "Loading and Unloading Area", and whether it is intended for vehicles to just stop and drop-off, or actually park, in these areas. Since the aisle has a proposed width of only 14', any vehicle parked in the aisle will block through traffic or block vehicles backing out of the parking stalls. Therefore, this area should be limited for vehicles to stop and drop-off and not be used as an area for vehicles to park for an extended period of time to load or unload. We suggest the curb be painted white and a three minute stopping time limit. If you have questions regarding any of the comments above, please contact me at extension 4380. "t^/^Ai^^^ KENNETH W. QUON Associate Engineer City of Carlsbad Housing & Redevelopment Department RECEIVED October 19, 1995 2 0 f995 TO: DAVE HAUSER, ENGINEERING DEPARtMM'f ^ FROM: LEILANI HINES, HOUSING & REDEVELOPMENT DEPARTME RE: PRELIMINARY CONCEPT PLAN FOR BOYS & GIRLS CLUB VILLAGE BRANCH FACIUTY The Boys & Girls Club of Carlsbad intends to renovate their Village Branch Facility and are in the process of developing a "master plan" for the facility. They have been working with an architect and several community leaders and representatives from the City (Pat Kelley and Debbie Fountain) to develop preliminary schematics. During our last meeting, the City suggested that the Boys & Girls Club submit these preliminary schematics prior to moving forward in the process due to some key issues that must be addressed before further architectural plans are developed. The City's primary concems are related to parking and circulation (entering from Tyler St, exiting Oak, and the loading and unloading area). Your assistance is being requested to provide comments on these preliminary concept plans for the Village Branch facility. Once you have completed your review, please forward these plans to Gary Wayne of the Planning Department for review and comment. The Facilities Planning Committee has scheduled a meeting for November 1st. It would be much appreciated if conmients were received from your Department prior to this meeting. Additionally, as this project progresses, it is expected that the Housing and Redevelopment Department will request further assistance. If you should have any further questions, please contact Debbie Fountain at x2935. c: Gary Wayne, Planning Community Development Director 1%^ Rooseveh St., Ste. B«Carlsbad CA 9im-im*(6\^) 454-2810/28 11«FAX (6l0) 7^0-2037 ® September 20, 1995 Ms. Deborah K. Fountain, Senior Management Analyst City of Carlsbad 2965 Roosevelt Street, Suite B Carlsbad, Califomia 92008-2389 Dear Debbie, Thanks again for volunteering to share your expertise in our exciting redevelopment project of the Village Branch. With your assistance, and the dedication of the other members of our Master Planning Committee, I am confident that the needs of the young people of our community will be well served. The next meeting of the Master Planning Committee will be at 7:30 A.M. on Wednesday, September 27, 1995 at the Village Branch. At that time, Ed Ebright, our architect, will present some options for our comments and for future consideration. As a follow-up to the process, I have enclosed a copy of the following which were developed and finalized by the group on September 6, 1995: • Objectives for Master Plan for the Village Branch. • Work Plan for the Master Planning of the Village Branch Site. Should you have any questions, please feel free to contact me directiy at (619) 729-0207. Best re .armar^. Cedola, Executive Director CJC:tjm Enclosures BOYS & GIRLS CLUB OF CARLSBAD Administrative Office Post Office Box 913 Carlsbad, CA 92018 (619) 729-0207 FAX (619) 729-2279 La Costa Branch 7805 Centella Street Carlsbad, CA 92009 (619) 944-9211 FAX (619) 944-0150 Village Branch 3115 Roosevelt Street Cailsbad, CA 92008 (619) 729-0956 Board of Directors Officers Luke Matteson President Will Howard Vice-President Bob Grimes Vice-President Joe Vigil, M.D. Vice-President Hope Wrisley Secretary & Chief Financial Officer lUlembers Bruce Bandemer Ofelia Escobedo Bob Grimes John Haedrich Will Howard Bruce Jordan, D.D.S.* Steven K. Krogh, CFP Richard Macgurn Luke Matteson* Greg Nelson* David Oas A. Sandy Parsons, Ph.D. Conrad B. Pawelski Michael Pfankuch Doug Simpson Phil Urbina* Manny Valdez* Joe Vigil, M.D. Hope Wrisley *Past President Exective Director Carman Cedola A United Way Agency BOYS ftflRLS CLUB OF CARfesAD Objectives for Master Plan for the Village Branch September 6, 1995 I. 0 Expand area dedicated to teenagers and teen related programs. 2.0 Expand area dedicated to computer lab and computer training. 3.0 Expand area dedicated to educational activities. 4.0 Increase the flexibility of the utilization of space. 5.0 Tighten the control of the utilization of space (e.g. ability to limit access to a specific area such as the gymnasium, when no other area is in use.) 6.0 Appropriately develop underutilized area behind building. 7.0 Expand the administrative area and provide for direct, external access. 8.0 Upgrade bathroom facilities and kitchen. 9.0 Conform to Americans with Disabilities Act. 10.0 Establish customer parking. II. 0 Increase meeting space. Citv of Carlsbao Housing & Redevelopment Department June 7, 1995 Carman Cedola Boys and Girls Club of Carlsbad PO Box 913 Carlsbad CA 92018 RE: FOLLOW UP OF MEETING ON JUNE 1, 1995 Dear Carman: On June 1, 1995, Debbie Fountain and I meet with you to discuss the renovations of the Boys and Girls Club's Village Branch facility and the CDBG funds awarded to fmance this activity. The purpose of this letter is to confum our discussions at this meeting. Renovations to Village Branch Facility To date, the Boys and Girls Club has received a total to date of $274,847.84 for the renovations of the Village Branch facility (see Attached). As of May 31, 1995, the Boys and Girls Club has expended a total of $24,779.22, with a balance of $250,068.62. The funds expended from the 1992-93 CDBG funds were used for the general repair and upkeep of immediate facility deficiencies. The balance of $202.78 from the 1992-93 CDBG funds for facility improvements is to be forfeited by the Boys and Girls Club and this activity closed. The Boys and Girls Club will notify the City in writing of its intent to forfeit the remaining $202.78 in 1992-93 CDBG funds. As you indicated, the Boys and Girls Club has been meeting with several architects and contractors to discuss the possibihties for renovating and expanding the Village Branch facility. It has now been determined that it is in the best interest of the Boys and Girls Club to first complete a master plan for the facility, which will assess the present structure and site, the Club's immediate facility needs, and determine a long term vision of the Boys and Girls Club's Village Branch. It is proposed that the 1993-94 CDBG funds in the amount of $30,000 be used for those expenses related to the planning and development of a master plan. The remaining balance of $50,000 from the 1993-94 CDBG funds will be forfeited by the Boys and Girls Club and the City will reallocate these funds to other eligible activities. The Boys and Girls Club will request in writing an administrative extension allowing the rollover of the $30,000 in unexpended 1993- 2965 Roosevelt St., Ste. B • Carlsbad. CA 92008-2389 • (619) 434-2810/2811 • FAX (619) 720-2037 June 7, 1995 FoUow Up of Meetmg Plage 2 94 CDBG funds into program year 1995-96. Additionally, the Boys and Girls Club will notify the City in writing of its intent to forfeit the remaining $50,0(X) in 1993-94 CDBG funds. It is anticipated that the renovations and expansion of the Boys and Girls Club's Village Branch facility will take place in phases, with the fu-st phase being the development of a master plan and Uie following phases to be determined by the master plan. The additional CDBG funds allocated in program years 1994-95 and 1995-96 will be used for those renovation and expansion activities to be identified in the master plan. The Boys and Girls Club will request in writing an administrative extension allowing the rollover of unexpended 1994-95 CDBG funds into program year 1995-96. 1992-93 Renovations and Improvements to Village Branch Facility You submitted the appropriate payroll documentation required for work completed by J.K. Davis Wood Floors. The City still requires support documentation for plumbing, roofing, or other facility repairs or improvements completed. 1994-95 Teen Scene Program The City still has not received the signed Agreement for $15,480 in 1994-95 CDBG funds allocated for the Teen Scene Program. Please forward the signed Agreement as soon as possible so that this Agreement may be executed. As you are aware, all CDBG subrecipients should make every effort to expend the CDBG funds awarded by June 30th of the program year. If you have any further questions regarding the CDBG program, please contact my office at 434- 2818. Sincerely, / LEILANI A. HINES Management Analyst Attachments (4) H O > 00 > > z o m Ol O b a 00 b) IS) > Vi 03 < CO ot o c c < CD CO c D (D 03 O CO CO CJI > •o CO CO c D CD CO O CO CO Q) CO CO 0) CO CO CO o o CO CO CO o Cb o CO CO CO CO < CO CO CO (D (-t CO o CO CO CO < CO CO c c CD CO o CO CO CO ro 00 bo CO bo ca P' CJl o b o o b o 00 o b o o b o IO CJl b o o b o o (D (A O O D 5" r-f 0) ^ C D CL 5' CO JO Vl CO lO CJl CO 4^ CO CO CO b CJl lo Vl vl CO ro lo ro 4^ Vl vl CO to IO IO Vl vl CO IO FO Vl Vl CO ro IO IO ^•^ Vl vl CO ro IO IO Vl vl CO ro IO CO CO 00 b CO CO b vl vl b) oi m X "O Q. <D GL m 0) <D CD CL — CD <»• Q. 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