HomeMy WebLinkAbout2019-04-19; Solar Panel Permits for Magnolia Elementary School in Carlsbad; |Fountain, Debbie | Barberio, Gary|To the members of the:
CITY COUNCIL
Date L\)19/l'kA / CC ✓
CM ✓ COO ✓ DCM (3) V
April 19, 2019
Council Memorandum
To: Honorable Mayor Hall and Members of the City Council
· {city of
Carlsbad
From:
Via:
Debbie Fountain, Community and Econr ic Development Director
Gary Barberio, Deputy City Manager
Elaine Lu key, Chief Operations Officer '
Re: Solar Panel permits for Magnolia Elementary School in Carlsbad
City Council received an inquiry from a resident regarding concern about solar panel placem~nt
and permitting on the property of Magnolia Elementary School. The following is information for
City Council regarding building, permitting and unified school districts.
Background
The Division of the State Architect's (DSA) regulates the permits, building plan check, and
inspections for public schools K-12, con:imunity colleges and essential service buildings within
the State of California. The DSA acts as the building department for public schools in California.
The City of Carlsbad does not have any authority for building plan check, permit issuance or
inspection services for school capital improvement projects.
Discussion
Although the city has no authority over the proposed project on the school property, staff
completed some research to provide additional information on the proposed solar project for
the City Council. In a report to the Carlsbad Unified School District Board of Trustees Meeting
on Feb. 27, 2019, public feedback was provided to the Board on the 2018 Facility Master Plan
Phase 1 Projects: Magnolia Elementary Modernization. The following feedback was reported
specific to the proposed solar panel installation:
• Neighborhood Petition (50 signatories) -do not install solar carports in front of the
school.
• Key takeaways -Keep solar in the back of the campus
• Next steps -evaluate solar generation capability per Investment Grade Audit
Attached is information from Carlsbad Unified School District on the proposed modernization
project at Magnolia School, which includes the installation of solar as well as a number of
additional improvements. The feedback report does indicate that plans will be revised to reflect
staff and community input. Further information regarding plans or permits for solar panels or
the other proposed improvements at Magnolia Elementary School can be obtained from the
Carlsbad Unified School District directly.
Community and Economic Development Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-434-2935 t
Memo ID #2019034
Honorable Mayor Hall and Members of the City Council
April 19, 2019
Page 2
Attachments
1. Resolution No. 24-1819 from the Carlsbad Unified School District
2. Staff Report from the Carlsbad Unified School District, dated Feb. 27, 2019
cc: Celia Brewer, City Attorney
Scott Chadwick, City Manager
-_,.
RESOLUTION NO. 24p1819
13?.?G r-1 '111nl11i, A0!11 • Oml(IIJ 1/J, (JA ggOO~
lfHF11i I 1/}00(I J) • 7CI , i1 l d'f!J1 I
AUTHORIZING THE EXECUTION AND DELIVERY OF A PRECONSTRUCTION
SERVICES AGREEMENT, SITE LEASE, SUBLEASE, CONSTRUCTION SERVICES
AGREEMENT AND OTHER ACTS RELATING TO THE DISTRICT'S MAGNOLIA
ELEMENTARY SCHOOL MODERNIZATION PROJECT
WHEREAS, the Board of Trustees (Board) of the CARLSBAD UNIFIED SCHOOL
DISTRICT (the District) has determined that it is necessary to provide for the constrnction of the
MAGNOLIA ELEMENTARY SCHOOL MODERNIZATION (the Project); und
WHEREAS, Education Code section 17406 provides that a school district may let,
without advertising for bids, any real property that belongs to the district if the lease ag1·eement
requires construction of improvements to the property and provides that title to such
improvements shall vest in the district at the expiration of the tenn; and
WHEREAS, Education Code section l 7402 permits a school district to enter into a leas,
or agreement pursuant to Education Code section 17406 if it "owns a site or if it has a11 option on
a site" that allows the district to purchase the site; aud
WHEREAS, the District owns the existing Magnolia Elementary School site located at
1905 Magnolia Avenue, Carlsbad CA 92008 (Property), and Prope1ty is available for the Project;
and
WHEREAS, the Board has determined that it is in the best interest of the District to
undertake construction of the Project pursuant to a lease-leaseback arl'angement, authoriz-ed by
Section 17406 of the Education Code, providing for the construction of such imi,rovements
during the term of the lease; and
WHEREAS, District staff and Erickson-Hull Construction Compnny (Contracto1·) have
begun negotiating terms Emd conditions for a Site Lease, u SubJeaae, and a Construction Sel'vices
Agreement (collectively, Agre~ments), to be t1n~11ized and incorporated herein by reference, it1
order to effectuate the Project, for a Preliminary Guaranteed Maximum PJ'ice (OMP) of $14.2
million; and
WHEREAS, in order to commence this Project work, the Board wishes to atJprove such
Agreements in substantially the draft form now cxislin~ and subject to the QMP · t forth abovei
amt
WHEREAS, pu1"uunt to Education Coie section 25161, the Board desires lo @xpressly
del~sate authority to and direct the Superintendent to work with staff and legnt cow.we! to
finalize and execute such A~reements and i sue the notice to proceed a' 'pecifl1;d i 1 th@
Aijreements, in accord1mce wilh upplicable l;;iw und th!!! requiren-1cnts sel forth lum~i.n .
. Exhibit A
NOW, THEREFORE, the Board of the Carlsbad Unified School District does hereby
resolve as follows:
1. The following Agreement is approved:
a. "Preconstruction Services Agreement for the Project between the Carlsbad
Unified School District and Contractor."
2. The following Agreements are approved in substantially the draft form now
existing:
a. "Site Lease between the Carlsbad Unified School District and Contractor,"
incorporated herein by reference.
b. "Sublease Agreement between the Carlsbad Unified School District and
Contractor" incorporated herein by reference.
c. "Construction Services Agreement for the Project between the Carlsbad
Unified School District and Contractor" incorporated herein by reference.
3. Pursuant to Education Code section 35161, authority is expressly delegated to the
Superintendent or his/her designee to finalize and execute said Agreements in subs~tially the
draft form now existing for a Preliminary Guaranteed Maximum Price of $14.2 million, subject
to such additions thereto or modifications thereto as the Superintendent may deem in the best
interest of the District following review by and consultation with legal counsel to the District.
4. Authorize the Superintendent to issue the notice to proceed as specified in the
Agreements, as applicable.
APPROVED THIS 23 day of January, 2019, by the following vote:
AYES: 5
NOES: 0
ABSTAIN: 0
ABSENT: 0
STATE OF CALIFORNIA)
)SS:
COUNTY OF SAN DIEGO)
I, Claudine Jones, Clerk of the Governing Board, of the Carlsbad Unified School District,
do hereby certify that the foregoing is a full, true, and correct copy of a Resolution duly adopted
by said Governing Board at a meeting thereof at the time and place and by the vote above stated,
which Resolution is on file and of record in the office of said Board.
{!/AAYI~~
Clerk of the Gove~e
Carlsbad Unified School District
•~ ~ -~~
Carlsbad
Unified School District
Feedback to the Board on
2018 Facility Master Plan Phase 1 Projects:
Magnolia Elementary Modernization
Carlsbad Unified School District Board of Trustees
February 27, 2019
Agenda Item #4.1
.....____ ---~ =--= Carlsbad
Unified School District
2
1 INJ SchOol E::\f'fonce W'llh P,omrenr Erilry
2 INJ sron Porkhg, Pa--enr ttop-on and net-Up
3 Convert (fJ 00.U(oc::ffi!. c"lo A.dmniih"OllOO
• tNJ S1,QU Port.rig w/S.olcr: Sondetfng Orop--::sfl s conve.t {El Admni!rrorton rn10 CIC&!ocm!
6 K':fK'.!~go-ten. D'OO-Olf onc::l P'ict:•Up 7 IN) Outd-::iOf' Leotf'ing Spece, Sdo--&. B.ctteoei a !NJ P'{oy Structu,e. Shod~. and Sul'Tace , SClarPonets
ta Ponc:?lle .F.emovd
t'b IN 11u1 ,._.,ea
A Adminlsfratian a Clmsroom
C lib<a,y
Proposed New Consfructlon • Renovation -High ---Stte lmp(Ovements / Shade Shelter
Land!.Cape • Renovation -Mid
Renovation . Low
DMPR a Ploy Equipment
E Shade Struclufe
F Kitchen
Demofftlon
SolorPanels
10 Compus,-¥«:le Modemi?Ohon: Comcte!e lntetlcw
Renovotloo. HVAC Recor', Rei'l'OOtn
Fociit!es, Cu,.IOdiolCIO-seu. Ccbtnelry. WMOC Painting
ond N01UfOI OoyliQll'\I. FCMdoble WOO 11 IEJ Bufdt'I~ iechodOgf Upgnldf!s 000 001Sroom
t,e;o-ning Envr~r UpgrOOes
12 J:Ucnen ReooYO!loo. Mew ond Re-i..o~e Good
Equiomec"II. Coot.ng oo WO:ls ono Roors fCode
ReQui-eme-n11. Exoond sruoenr 5.et'.ifl{l Area. Ma '"Clea!
!Ct'lei-" A/cond C'Quipme-nr lo, Starr SCll:'"ly
ll Wotef SOJne nlng Slo!lons
1• INI P/of91ound
15 INI Peitmi=lerR'-~ Track
16 PcttC!!Jle i-e.mov~ Repbc-e wirt'I r.iew P"ortotie-
17 Outdoor AmohllheOICf
11 lNI Stucenr ones srorr Reslroom:S
,, !NI lu"IC.h ~lle,w/50¥.lr
'20 Re--em:.hliS"\ Gorden
21 OUldOOf seorrng wUh ChCl'gu"lg S!oliic:'Jn 22 An! Respor,cte, 's ~ Box
23 IN I "''.oket!ooce
•~ ~ ~~
Carlsbad
Unified Schoel District
FMP Current Proposed
Permanent 23 21
Relocatable 8 8
Sanderling 10 0
Total Classrooms 31 29
Parking Spaces 68 92~
3
-1AGNOLIA ELEM ENTARY SCHOOL
:: 1STING CHE PLAtl
·-::::,,
'.i •
i I:
2019 Conservative Demographic Report
• Current enrollment: 518
• Projected peak enrollment: 518
Projected 2028 enrollment: 469
:ONCEPTUAL DESIGN PRESENTATION
:ARLSBAD UNIFIED SCHOOL DISTRICT
~ -= 1111
t:.S:!%4t ~
Site Plan
Scale:1"•30'
,.q "-
120' , .. -
4
.-1AGNOLIA ELEMENTARY SC HOOL
>RQPOSED SITE PLAN
KEY:
HIGH PRIORITY
MEDIUM PRIORITY
LOW PRIORITY
STUDENT ACCESS *
LIMIT OF WORK
Current Proposed
Permanent 23
Relocatable 18
Sanderling 10
Total Classrooms 41
Parking Spaces 63
MPR sqft 4800
Hardscape sqft . 16450
Field sqft 71900
:ONCEPTUAL DESIGN PRESENTATION
:ARLSBAD UNIFIED SCHOOL DISTRICT
23
8
0
31
88
5300 ..
13100
71900
~ ·-·-· -. . -----t. ' -:~ ' , . \.Y~'>
~ tM.,<£!-1#¢-~f'
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· ·c5 ·\.; --=---·······--··-··-·····--····-·········-··; r-·---·---~---------
CLASS!i:OOM COU~: KinaerQ~ j
1:,,: Grede 3
2:ndG~d,, 3
J<"dGr...:le 4
41:!'lGred"' 3
5ttl Gnode J
11..C 2
Az=m!!nt l
~b 2
Art 1
~lusic 1
Imav,,ti:,n 2
PrA 1
Ki(!s c.,,,, 2
Total, 31
-=~·-.=s~
M&.oYARO
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t:.Z::!!$L ~
j I ~ _ I,,. ex-,,....._ -'? .. ~~~ "':' .. *. ~</~
0 JU £ 120' ......
Total Project Budget: 5
11AGNOLIA ELEMENTARY SCHOOL
U ~l t,.,GS B, C & D
II a 5 ~1 ~-1114:&<' j[ I.Ir ii
--·-----,---------------·-· ---.----·-
~
--52:...
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""r
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~
:ONCEPTUAL DESIGN PRESENTATION
:ARLSBAD UNIFIED SCHOOL DISTRICT
_521=:_· Cf>--er-
/#•1im~o.;e.J
MAGNOLIA EXISTING MPR
','JI ,, ,, ,, :l ~r 1,
I•
1/
HILLTOP ES BEFORE
~ -= 1111 ~~
--., ... , -r-.... ~r -; ;J/_ .---rt I I I J
: : t_...,: t-~ J--, · ,±,., I +---r I : I I : 1 ~uzr-P
I ' I _, C --, t--I I I . . I +--r ;-: i / l ; t--..; / I _ _) l.__, \---, -:----r I i /
T : : \ ' ' ' ¼-1 I 1-_-:l"li--W--+t: lj ,__: / --
HILL TOP ES AFTER Floor Plan
Scafe:l/8' = 1'-0~
30' 60'
·-·-
.....
120' '6
llAGNOLIA ELEMENTARY SC HOOL
lUILDING A
LI.I ce 0 LI. LI.I to
:ONCEPTUAL DESIGN PRESENTATION
:ARLSBAD UNIFIED SCHOOL DISTRICT
EXTERIOR AFTER
~ z~ ~o ~lil
~ -= 1111 ~::::--::.:.:.:::..:.: 92.\'!.~~~1
I ' -1 J _
Floor Plan
Scale: 1/S" = 1·-0-
.... 30' 60' 120'
7
IIAGNOLIA ELEMENTARY SCHOOL
:LEVA TIO NS
a 17 E---::rJl.
:ONCEPTUAL DESIGN PRESENTATION
:ARLSBAD UNIFIED SCHOOL DISTRICT
==.e=i e e 4 r -i?--;r-
___ , _______ , :!~~ J.._ :~,~~-
IQ~II ii I' Ii _l _____ ]:_-_-:lCLTf
a=i:-r-crA-7 .J EJl
~~ ..
Elevations
Scale: 11a·· = 1'-0'
B' 16' 32
8
l!AGNOLIA ELEMENTARY SCHOOL
lUILDING SECTION
--====~"~~ ~ 1 ~,:: · ~-cir~ ·-· ··11~~
·~.x~<::-ffl
:ONCEPTUAL DESIGN PRESENTATION
:ARLSBAD UNIFIED SCHOOL DISTRICT
[p)/,,,,,.,-j,¢<;'F--,;¢.,, -'T'I'-,:;, r,c-,<#$e., .,:o'se:~. -1
I.JV,) ,:..•a:> ,u-rr-,µ:-,qtlfliW-: . / /
~~
~ -= 1111 z::::.x ~
Building Section
Scale~ 1/4" == 1·.o·
4' 8' 16'
9
v1AGNOLIA ELEMENTARY SCHOOL
;LAtiSROOl'VI SECTIO ,A_ PEP'-iPEC..,." E
:ONCEPTUAL DESIGN PRESENTATION
:ARLSBAD UNIFIED SCHOOL DISTRICT
~ = 1111 t=£:!!SC ~
10
,'!AGNOLIA ELEM ENTARY SCHOOL
JEW CAMPUS IMAGE
:ARLSBAD UNIFIED SCHOOL DISTRICT
~ -= 1111 ~:;::-
C."lr1Sb("-1d :::..:..::SC .. , ...... ~.;,,,,,
11
Summary of feedback: Magnolia Elementary Modernization
Staff meeting feedback
• Back parking lot for staff is helpful
o Widen fire lane
• Doors between c lassrooms; more than one door per classroom
• Do not cut down mature trees
• Want higher quality relocatables (Gen 7 or Project Frog)
• New windows; windows that open; kick out windows
• Covered walkways for inclement weather
• Outdoor learning spaces
• Open the ceilin gs
Community meeting feedback
• Very happy solar is proposed for the rear of the campus
• Expand MPR/provide for easy access to covered spaces outside
• Outdoor learning spaces
• Move location of the play structures
• Hanging system for art in the MPR
----.... ,--
~ ~-Carlsbad
Unified Scl1ool District
Summary of feedback: Magnolia Elementary Modernization
Hardcopy feedback (17 submissions)
• Add second door in all classrooms in case of emergencies and for collaboration (9)
• Keep the mid-century aesthetics (5)
• Windows that open (3)
• Address where students will congregate in the morning (3)
• Larger outdoor play space (2)
• Concerns that the design doesn't really do anything that addresses the changes in
teaching & learning (2)
• More staff restrooms (2)
• Covered walkways (2)
• Preserve the central garden and green areas
• Do not install solar in front of school
• Concerns regarding if proposed plan will meet future enrollment
• Add more parking
• Keep the Magnolia lettering on the front of the school
• Do not install cell towers on school property
• Open up wall of MPR for indoor/outdoor use
• M PR should be near lun ch area
--......._, ,---
~ ~-Carlsbad
Summary of feedback: Magnolia Elementary Modernization
Hardcopy feedback (17 submissions) continued
• Widen firelane to proposed staff parking in rear of campus
• Don't el iminate storage
• Address furniture based on flexible furniture pilot
• Prefer carpet over linoleum or polished concrete
• Grade 4 and 5 classrooms should be bigger
• Want a LEED certified building and EV charging ports
• New outside wall surfaces
• Outdoor murals on the ceilings
• Repurpose the butterfly awning over lunch area
---.__ --~ ~--Carlsbad
Unified Scl,ool District
Summary of feedback: Magnolia Elementary Modernization
Online feedback (4 submissions)
• Add a second door in all classrooms in case of emergencies
• Hold additional feedback sessions with staff/community prior to DSA submittal
• Do not install solar in front of school
• Do not cut down mature trees
• Need more storage than just the cabinets around the sink
• Move additional parking to places that will relieve traffic on Valley Street
Neighborhood Petition (50 signatories)
• Do not install solar carports in front of school
............_, ---~ ~-Carlsbad
Unified School District
Summary of feedback: Magnolia Elementary Modernization
Key takeaways
• Keep solar in the back of the campus
• Mid-century aesthetics are desirable
• Explore a second door in classrooms
• Keep the mature trees
• Bigger MPR would be better
• Explore width of the firelane
• New or operable windows
• Traffic mitigation
Next steps
• Adjust site plans based on staff and community meetings feedback
• Evaluate solar generation capability per Investment Grade Audit
• Finalize modernization scope and budget
• Re-present and determine consensus on a proposed final plan
Trustee questions, discussion and input
---..._ ---~ ~-Carlsbad
Unified School District