HomeMy WebLinkAbout2019-05-09; Orion Center Project Update; Gomez, PazTo the members of the:
. CITY COUNCIL
Date s \q \19 CA ✓ CC
CM ✓ CQO ~DCM (3) ✓
May 9, 2019
To:
From:
Via:
Re:
Council Memorandum
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Publ~ Works
Elaine Lu key, Chief Operations Officer lgr-
Orion Center Project Update
{cityof
Carlsbad
Memo ID# 2019038
This memorandum provides an update on the status of the Orion Center Project, Capital
Improvement Program {CIP) Project No. 3572 (Project), which will construct a new maintenance
and operations facility.
Background
Over the past 30 years, the city's goal has been to co-locate several geographically separate
operations into one facility: Public Works General Services Division located at 405 Oak St.;
Public Works Construction Management & Inspection Division located at 1635 Faraday Ave.;
Carlsbad Municipal Water District (CMWD) located at 5950 El Camino Real; and the Parks &
Recreation Department Parks Maintenance Division yard located at 1166 Carlsbad Village Dr.
Co-location results in increased efficiency of operations, reduced environmental impacts to the
community, improved cross-training and collaboration, and opportunities to repurpose the Oak
Street yard, parks departm~nt maintenance yard and the CMWD site. The proposed site of the
new facility is adjacent to the existing Fleet Maintenance Building and City of Carlsbad Public
Safety and Service Center, near the intersection of Faraday Avenue and Orion Street.
The Project is consistent with the Climate Action Plan by accommodating electrical vehicle
charging stations and solar photovoltaic arrays to offset the energy demand generated by the
new facility. It also includes infrastructure to provide room for flexible workspace(s) and
warehouse space, sufficient room for a materials storage yard onsite through the addition of a
parking garage, and centralized and secure property and crime evidence storage for the Police
Department.
In April 2016, a preliminary budget of $25 million was approved. In July/August 2016, the city
manager requested a strategic review of the Project. On Aug. 21, 2018, staff presented an
update to City Council, who adopted Resolution No. 2018-156, authorizing an amendment to
Roesling, Nakamura, Terada (RNT) Architect's contract in an amount not to exceed $320,000
and an additional net appropriation to the Project in an amount not to exceed $16.5 million.
Discussion
On Aug. 27, 2018, city staff published a Request for Proposals (RFP) for construction
management and inspection services to assist staff in review of the project bridging documents
Public Works Branch
Faraday Center 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730
Honorable Mayor Hall and Members of the City Council
May 9, 2019
Page 2
(20% design development) and construction management. In response to the solicitation, seven
proposals were received. Staff reviewed the proposals for qualifications and ranked thJm. Staff
interviewed the top three ranked firms and selected Griffin Structures, Inc. (GSI) as the most
qualified firm. On Nov. 27, 2018, City Council adopted Resolution No. 2018-196, authorizing
execution of an agreement with GSI to provide construction management and inspection
services for the Project.
Upon execution of the contract and purchase order for construction management and
inspection services, GSI reviewed the bridging documents and started tracking the progress of
RNT's design work. On Dec. 5, 2018, RNT submitted a Conditional Use Permit (CUP) application
to the city, inclusive of the Project bridging documents related to the building facade and
surrounding site development. The CUP application was reviewed by Planning Division staff and
deemed incomplete; however, this formal submission initiated the action of posting a public
notice sign on site describing the upcoming Project and providing a staff contact name and
phone number.
Per City Council Policy No. 84, a Public and Enhanced Stakeholder Outreach Report was
submitted by staff to the Planning Division on Feb. 12, 2019, documenting the public noticing
effort of a sign posted on site and a notice mailing to businesses within a 600-foot radius of the
site. Residences were not included in this mailing notice given that there are none.
Since August 2018, staff has been working diligently with RNT and GSI to fine-tune the integrity
of the bridging documents -both for the CUP application and the building design. The CUP
process has taken longer than initially planned, so the estimated completion of the Project is
being revised.
Next Steps
Staff anticipates that the next submission of the CUP application documents by RNT will be
deemed complete by the Planning Division and allowed to be posted for public review. The
revised timeline is as follows:
June 2019
July 2019
August 2019
Winter 2020
Winter 2020
Fall 2020
Spring 2022
Post CUP application for public review
Planning Commission approval of CUP
Return to City Council for approval of bridging documents
Return to City Council for design-build contract approval
Estimated award of design-build contract
Design complete and permitted for estimated start of construction
Estimated construction completion
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Honorable Mayor Hall and Members of the City Council
May 9, 2019
Page 3
Laura Rocha, Deputy City Manager, Administrative Services
Marshall Plantz, Transportation Director
Vicki Quiram, Utilities Director
Chris Hazeltine, Parks & Recreation Director
Kyle Lancaster, Park Services Manager
John Maashoff, Public Works Manager
Babaq Taj, Engineering Manager