HomeMy WebLinkAbout2019-12-05; Status of Tyler Court Senior Apartments Property Management Request for Proposals; |Barberio, Gary| de Cordova, David|To the members of the:
CITY COUNCIL
Date i~/5 ,~ CA ~ CC '/.-
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Council Memorandum
Dec. 5, 2019
To:
From:
Honorable Mayor Hall and Members of the City Council
Gary Barberio, Deputy City Manager, Community Services
David de Cordova, Principal Planner . ~ .
Via: Elaine Lukey, Chief Operations Officer~ ,
{city of
Carlsbad
Memo ID# 2019143
Re: Status of Tyler Court Senior Apartments Property Management Request for Proposals
This memorandum provides a status report on the Request for Proposals for property
management services of Tyler Court Senior Apartments.
Background
The City of Carlsbad owns the 75-unit senior apartment building at 3363 Tyler Street, which
provides rental housing to very low and extremely low-income seniors. Property management is
provided by contract with a professional property management firm. The current contract with
Western Seniors Housing Management is due to expire at the end of 2019, and staff have
initiated a process to seek proposals from qualified property management firms to provide day-
to-day management and maintenance of the Tyler Court Senior Apartments.
Discussion
In Sept. 2019, staff released a Request for Proposals (RFP) for professional property management
services. The RFP period opened on Sept. 4, 2019, and closed on Sept. 25, 2019. The RFP was
posted on PlanetBids, the website used by the city for posting RFPs and contracting bids. Once
the RFP was posted, staff contacted three firms directly to inform them of its availability. Two of
the firms indicated interest in submitting a proposal.
By the close of the RFP period, the city received only one proposal from the current property
manager. Rather than rely on a single proposal, and to help assure the city receives best value
services, staff reached out directly to an additional 14 property management firms as permitted
by the city's purchasing procedures, focusing on companies that have local experience managing
affordable and market rate rental housing. To date, staff have received one additional proposal
and anticipate receiving two more by next week.
Next Steps
A team of staff will review and rate all proposals to ensure they meet the RFP requirements, and
will recommend the firm with the highest ranking proposal to the City Council. The award of a
contract to the selected firm is currently scheduled for the Dec. 12, 2019, City Council meeting.
Community Services Branch
Housing and Neighborhood Services
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2935 t
Honorable Mayor Hall and Members of the City Council
Dec.5,2019
Page 2
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Mike Peterson, Interim Community & Economic Development Director
David de Cordova, Principal Planner
Laureen Ryan, Senior Management Analyst