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Home My WebLink About2020-07-16; Monroe Street Pool Replacement Project Update; |Barberio, Gary| Gomez, Paz|To the members of the: ,CITY COUNCIL Date�CALCC 1' CM.:f::._ACM X DCM (3)2::.. July 16, 2020 Council Memorandum To: From: Honorable Mayor Hall and Members of the City Council Gary Barberio, Deputy City Manager, Community Services Paz Gomez, Deputy City Manager, Public Works Geoff Patnoe, Assistant City Manager ' � Via: Re: Monroe Street Pool Replacement Project Update {cityof Carlsbad Memo ID# 2020149The purpose of this memo is to provide an update on the Monroe Street Pool Replacement Project, Capital Improvement Program (CIP) Project No. 4724. Background The Monroe Street Pool facility includes a 2S�yard by 25-meter pool located adjacent to Carlsbad High School at 3401 Monroe Street. The Monroe Street Pool facility was built in 1982 and needs renovation work to address degraded finishes, current building code requirements, and revised space configurations reflective of the changed uses of the facility. The current total CIP appropriation for the project is $6,790,360. Discussion On April 9, 2019, City Council adopted a Resolution authorizing execution of an agreement with LPA, Inc. (LPA) to provide architectural and engineering design services for the Monroe Street Pool Replacement Project, in an amount not to exceed $674,577. Based on results of detailed site assessments, and extensive consultation with Construction Management & Inspection, Facilities, and Parks & Recreation staff over the subsequent several months, LPA developed three conceptual options described briefly below and in detail in the attached presentation (Attachment A). Site Concept 1.0 (Basic Pool & Equipment Renovation) The first concept would be a limited refurbishment/renovation scope of work that is necessary for the facility to continue its existing use. The renovation includes replacing the following pool components/equipment: coping, tile, plaster, piping, pool deck, drainage, pumps and filters. Additionally, minor repair of the mechanical building roof, upgrade of the electrical panel, construction of another backwash tank, and installation of an eight-foot tall perimeter buffer (i.e., concrete wall with steel gates) would be addressed within the scope. Community Services Branch Parks & Recreation Department 799 Pine Avenue, Suite 200 I Carlsbad, CA 92008 I 760-434-2826 t Honorable Mayor Hall and Members of the City Council July 9, 2020 Page 2 . The estimated construction costs for Site Concept 1.0 would be between $4.2 million and $4.9 million. The estimated life span for the pool and deck would be extended by 12 to 15 years. The pool locker room building would be unchanged, and there would be no change in current programming that includes limited swim lessons and drop-in lap swim, high school water polo and swim meets. There would be a reduction in utility costs due to installation of new higher- efficiency pool pumps. The annual estimated expenses would be $958,189, and the annual estimated revenues would be $243,216, for a total annual net cost of $714,973. Site Concept 2.0 (Recommended Enhancements) The second concept includes the list of pool and equipment renovations listed in Site Concept 1.0, plus the following additional enhancements: replacing the existing passive solar system, adding pool deck lockers, renovating the mechanical building with new equipment, renovating the pool locker room building, expanding the building footprint, installing rooftop photovoltaic solar harvesting panels, enlarging the pool shallow zone, plumbing exterior deck showers and replacing shade structures. The estimated construction costs for Site Concept 2.0 would be between $11.2 million and $11.9 million. The estimated life span for the pool and deck would be extended by 12 to 15 years, and the locker room building would be extended by 15 to 20 years. There would be a reduction in utility costs due to the new photovoltaic solar arrays, higher efficiency pumps and a renovated building. New programs would include the following: water exercise programs, meeting room rentals, birthday party rentals, camp programs, and lifeguard/cardiopulmonary resuscitation (CPR) classes. Additional swim classes and youth recreational swim could also be offered in the enlarged shallow zone. The annual estimated expenses would be $944,135, and the annual estimated revenues would be $338,100, for a total annual net cost of $606,035. Site Concept 3.0 (Pool Expansion and Building Renovation) The third concept includes the list of pool and equipment renovations listed in Site Concept 1.0, plus the following additional enhancements: constructing new shade structures with a passive solar system, developing an entry plaza, adding pool deck lockers, replacing the full-depth a,sphalt in the parking area, relocating and replacing the mechanical building with new equipment, renovating the locker room building, expanding the building footprint, installing rooftop photovoltaic solar harvesting panels, enlarging the pool shallow zone and widening of the pool to 33 meters, plumbing exterior deck showers, creating a trash enclosure and new service area and constructing a storage area with a six-foot retaining wall and ramp access. The estimated construction costs for Site Concept 3.0 would be between $15.8 million and $16.5 million. The estimated life span for the pool and deck would be extended by 12 to 15 years, the locker room building would be extended by 15 to 20 years, and the parking area would be extended by 15 to 20 years. There would be slightly higher utility costs to operate the facility due to increased water surface area, but there would be decreased energy consumption due to solar gain with the new passive and photovoltaic solar collectors, and enhanced Honorable Mayor Hall and Members of the City Council July 9, 2020 Page 3 efficiency due to installation of new higher efficiency pumps and renovated building systems. New programs would include the following: water exercise programs, meeting room rentals, birthday party rentals, camp programs, and lifeguard/CPR classes, water inflatables, high school water polo championships and swim meet championships. Additional swim classes and youth recreational swim could be offered in the enlarged shallow zone and lap swim lanes could be increased by as much as by 50%. The annual estimated expenses would be $1,016,027, and the annual estimated revenues would be $460,038, for a total annual net cost of $555,989. Next Steps Staff will solicit community input on the three site concepts via an on line survey of the city's aquatics patrons and residents within approximately 600 feet of the Monroe Street Pool facility. Once that input is obtained, staff will determine the community's preferred concept and continue discussions with the City Attorney's Office regarding applicability of Proposition H to that concept. Dependent upon which concept is preferred, the city may need to either (a) make a finding that the project is exempt from the Proposition H limitations on the expenditure of city funds for improvements to real property, or (b) seek voter approval of a ballot measure authorizing the city to expend over one million dollars in city funds on the project. Staff anticipates placing an item regarding this project on an agenda for the City Council's consideration and direction in the fall of 2020. Attachment: A. Monroe Street Pool Replacement Project, Conceptual Design Options-June 2020 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Robby Contreras, Assistant City Attorney Allegra Frost, Deputy City Attorney Kyle Lancaster, Parks & Recreation Director Kristina Ray, Communication & Engagement Director John Maashoff, Public Works Manager Babaq Taj, Engineering Manager Mike Pacheco, Recreation Services Manager Brian Bacardi, Facilities Superintendent Steven Stewart, Municipal Projects Manager Tracy Stayton, Recreation Area Manager Attachment A ·(city of Carlsbad Monroe Street Pool Replacement Project Conceptual Design Options -June 2020 1 Project Scope Overview 2 Preliminary Design Review 4 Site Concept 1 (basic pool & equipment renovation) I I , I ~ • I ll I :11 I I I I I .,• . I, ' CONSTRUCTION ITEM KEY NOTES: --limit of work line Basic Pool Renovation: 1. Replace pool coping, tile, plaster, and piping . 2. Replace existing pool deck and drainage. 3. Replace pool pump, filters and minor mechanical building repair of roof and electrical panel/upgrade. 4. Construct additional backwash tank. 5. Evaluate (only) existing passive. solar system·. 6. New 8' block wall and solid steel gates; replace pool control fencing. NTS 5 Concept 1 Summary ESTIMATED CONSTRUCTION COST: • +/-$4.2M -$4.9M Estimated life span: • Pool and deck: 12 to 15 years more • Pool locker room building: unchanged • Site/parking: unchanged Operational costs: • Slightly enhanced efficiency due to new higher-efficiency pumps ,l') I I I .. ~tJ----; I I I :---i I I I e I .--.. I I I note: cost information is based on conceptual diagrams and is for scoping purposes only; actual costs may vary significantly NTS © 6 Site Concep.t 2 CONSTRUCTION ITEM KEY NOTES: --limit of work line Basic Pool Renovation: 1. Replace pool coping, tile, plaster, and piping. 2. Replace existing pool deck and drainage. 3. Replace pool pump, filters and minor mechanical building repair of roof and electrical panel/upgrade. 4. Construct additional backwash tank. 5. New 8' solid steel gates & block wall. Recommended Enhancements: 6. Replace existing passive solar system 7. Pool deck lockers 8. Renovated mechanical building with new equipment 9. Renovated pool locker room building 10.Building expansion 11.Rooftop photovoltaic solar harvesting panels 12.Enlargement of swimming pool shallow zone 13.Exterior deck showers 14.Replace shade structures rd< NTS VY 7 ................. -................................... -·---------- Concept 2 Pool Building Renovation i ~,____ ~·~ 8 i....... __ _, ___ _ Site Concept 2 Summary ESTIMATED CONSTRUCTION COST: • +/-$11.2M -$11.9M Estimated life span: • Pool and deck: 12-15 years • Pool locker room building: 15-:20 years • Site/parking: unchanged Operational costs: • Overall net cost improved due to solar gain with new pv solar arrays plus slightly enhanced due to new, higher efficiency pumps and renovated building note: cost information is based on conceptual diagrams and is for scoping purposes only; actual costs may vary significantly NTS © 9 I • ~----------------------------------------------. '--ii : I -=======~.-:-.:::: _____ ~--..... --_,L...,._~-------------... ""!!!!l~a.!!'!'! .l CONSTRUCTION ITEM KEY NOTES: •--limit of work line Basic Pool Renovation: 1. Replace pool coping, tile, plaster, and piping. 2. Replace existing pool deck and drainage. 3. Replace pool pump, filters and minor mechanical building repair of roof and electrical panel/upgrade. 4. New 8' ht. solid block wall and solid steel gates. Pool Expansion Enhancements: 5. New shade structures with passive solar system. 6. Entry plaza 7. Pooldecklockers 8. Full depth parking area replacement 9. Relocated and replaced mechanical building with new equipment 10.Renovated pool locker room building 11.Building expansion 12.Rooftop photovoltaic solar harvesting panels 13.Enlargement of swimming pool shallow zone and widening of pool to 33-Meters· 14.Exterior deck showers 15.New trash enclosure 16.Storage area under new solar panel structure 17.New +/-6' ht. retaining wall 18.New ramp access to storage area 19.New service area NTS @ 10 Site Concept 3 Pool Building Renovation 11 Site Concept 3 Summary ESTIMATED CONSTRUCTION COST: • +/-$15.SM -$16.SM Estimated life span: • Pool and deck: 12-15 yrs · • Pool locker room building: 15-20 yrs • Site/parking: 15-20 yrs Operational costs: • Slightly higher cost to operate due to increased water surface area, but decreased energy consumption due to solar gain with new passive and pv solar collectors, and enhanced efficiency due to new higher efficiency pumps, and renovated building systems note: cost information is based on conceptual diagrams and is for scoping purposes only; actual costs may vary significantly LPA I NTS 0 12 Budget Recap 13 Budget Recap LPA Concept 1 Basic* $4. 2M-$4. 9M Concept 2 Concept 3 $11.2M~$11.9M $15.SM-$16.SM *Current Construction Budget = +/-$3,900,000 (based on October 2018 Request for Proposals conceptual estimate) · - note: cost information is based on conceptual diagrams and is for scoping purposes only; actual costs may vary significantly; costs escalated for future construction "midpoint of construction", per schedule on slide 19 14 Project's-Estimated Operational Comparison Concept 1.0 Concept 2.0 Programs Current offerings Concept 1.0, plus Concept 2.0, plus Limited swim lessons, Enhanced swim lessons, Enhanced drop-in lap limited drop-in lap water exercise programs, swim, enhanced masters swim, high school water meeting room rentals, swim program, water polo meets, swim meets birthday party rentals, inflatables, high school day camp programs, water polo championships, lifeguard/CPR classes , championship swim meets Expenses $958,189 $944,135 $1,016,027 Revenues $243,216 $338,100 $460,038 Net Ann. Cost $714,973 $606,035 $555,989 Ann. Savings Baseline $108,938 $158,984 notes: ·1. Cost information is based on conceptual diagrams and is for scoping purposes only; actual costs and revenues may vary significantly 2. Calculations for Concept 2 and 3 include energy savings from installation of photovoltaic solar harvesting system (see page 18) 3. Calculations are in current dollar value, adjusted to anticipate 7 /2020 labor rate increases. See detailed report for five-year projections. 15 Operations Summary -PV Solar Array I Category Concept 1 Concept 2 Concept 3 Solar Array Size not in 4,194 s.f. 5,840 s.f. budget* Annual Power 101,260 140,990 Generated kWh/yr kWh/yr Annual Power Savings $13,600/yr $19,000/yr Notes: 1. Cost information is based on conceptual diagrams and is for scoping purposes only; actual costs and revenues may vary significantly *2. Basic Concept 1 excludes solar; in the future if the City desires to add PV to the existing solar structures, the annual power savings for the project is estimated at $9,560 per year (2,939 sf. Array generating 44 kW) 16