HomeMy WebLinkAbout; ; Electronic Records Destruction Authorization Form-Records Management; 2020-07-23 (4)'1-: ,
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RECORDS DESTRUCTION AUTHORIZATION FORM
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DATE: 6/30/2020
REQUESTING DEPARTMENT: RECORDS MANAGEMENT REQUESTER: PAT DOWNIE
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
c mple e ding or ongoing litigation or investigation involving these records is known to exist.
RECORDS MANAGEMENT: DATE CITY ATIORNEV: DATE
RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE BOX NO. PERIOD (if applicable)
55 records Contracts-Federal CDBG Agreements 2000-0565-30 (TE) See attached list 2013 ,KU+5
*If more spaces ore needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:-----------DATE: _____ _
CERTIFICATE OF DESTRUCTION? DYES D NO
SMEADSOFT BARCODES DELETED BY:------------DATE: -------
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Ccuyof
Carlsbad Revised: 6/30/2020
7/23/20
7/23/2020
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Records Destruction List Contracts -Federal CDBG Grant Funds 55
Page 1
Date 06/30/2020
Time 9:48:56AM
Login Name Pat Downie
Record Number Date Inactive Records Description
External ID
CON-01-900591 06/02/2020 2000-08-28; ; ; Fraternity House 0565-30 KU+5Yr CONTRACT MANAGEMENT-
003844497 Date Due for Destructi06/30/2011 Legacy -Short Term Contracts
CON-10-903591 06/02/2020 2010-08-20; ; ; FRATERNITY HOUSE 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060023 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903592 06/02/2020 2010-08-20; ; ; BOYS AND GIRLS CLUB OF CARLSBAD 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060024 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-I 0-903593 06/02/2020 2010-08-20; ; ; FROM THE INSIDE OUT 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060025 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903594 06/02/2020 2010-08-20; ; ; BROTHER BENNO FOUNDATION 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060026 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903595 06/02/2020 2010-08-20; ; ; NORTH COUNTY HEALTH SERVICES 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060027 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903596 06/02/2020 2010-08-20; ; ; NORTH COUNTY INTERFAITH COUNCl 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060028 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903597 06/02/2020 2010-08-20;;; MEALS ON WHEELS 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060029 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903598 06/02/2020 2010-08-20; ; ; COMMUNJTY RESOURCE CENTER 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060030 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-I 0-903599 06/02/2020 2010-08-20; ; ; THE CENTER FOR SOCIAL ADVOCACY 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060031 Date Due for Destructi06/30/2D17 Legacy -Short Term Contracts
CON-10-903600 06/02/2020 2010-08-20; ; ; NORTH COUNTY LIFELINE 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060032 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903601 06/02/2020 2010-08-20; ; ; WOMEN'S RESOURCE CENTER 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060033 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-10-903602 06/02/2020 2010-08-20;;; CASADEAMPARO 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060034 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-I 0-903603 06/02/2020 2010-08-20; ; ; CATHOLIC CHARlTIES 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004060035 Date Due for Destructi06/30/2017 Legacy -Short Term Contracts
CON-11-904194 06i02/2020 2011-08-23; ; ; THE CENTER FOR SOCIAL ADVOCACY 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067834 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
Records Destruction List Contracts -Federal CDBG Grant Funds 55
Page 2
Date 06/30/2020
Time 9:48:56AM
Login Name Pat Downie
Record Number Date Inactive Records Description
External ID
CON-11-904195 06/02/2020 2011-08-23; ; ; BOYS AND GIRLS CLUB OF CARLSBAD 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067835 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904196 06/02/2020 2011-08-23;;; CATHOLIC CHARITIES 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067836 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904197 06/02/2020 2011-08-23; ; ; YMCA OF SAN DIEGO 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067837 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904198 06/02/2020 2011-08-23; ; ; WOMEN'S RESOURCE CENTER 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067838 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904199 06/02/2020 2011-08-23; ; ; COMMUNITY RESOURCE CENTER 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067839 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904200 06/02/2020 2011-08-23;;; MEALS ON WHEELS 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067840 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904201 06/02/2020 2011-08-23; ; ; NORTH COUNTY LIFELINE 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067841 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904202 06/02/2020 2011-08-23;;; CASADEAMPARO 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067842 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904203 06/02/2020 2011-08-23; ; ; NORTH COUNTY INTERFAITH COUNCI 0565-30 KiJ+5Yr CONTRACT MANAGEMENT-
004067843 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904204 06/02/2020 2011-08-23; ; ; THE BROTHER BENNO FOUNDATION 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067844 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904205 06/02/2020 2011-08-23; ; ; NORTH COUNTY COMMUNITY SERVIC 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067845 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-11-904206 06/02/2020 2011-08-23; ; ; NORTH COUNTY HEALTH SERVICES 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004067846 Date Due for Destructi06/30/2018 Legacy -Short Term Contracts
CON-12-904370 06/02/2020 2012-02-15; ; ; Interfaith Community Services 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004071842 Date Due for Destructi06/30/2019 Legacy -Short Term Contracts
CON-12-904577 06/02/2020 2012-08-20; ; ; Brother Beeno Foundation 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080440 Date Due for Destructi06/30/2019 Legacy -Short Term Contracts
CON-12-904578 06/02/2020 2012-08-20; ; ; Women's Resource Center 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080441 Date Due for Destructi06/30/2019 Legacy -Short Term Contracts
Records Destruction List Contracts -Federal CDBG Grant Funds 55
Page 3
Date 06/30/2020
lime 9:48:56AM
Login Name Pat Downie
Record Number Date Inactive Records Description
External ID
CON-12-904579 06/02/2020 2012-08-20; ; ; North County Interfaith Council 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080442 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904580 06/02/2020 2012-08-20; ; ; North County Lifeline 0565-30 KU+SYr CONTRACT MANAGEMENT-
004080443 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904581 06/02/2020 2012-08-20; ; ; Angel's Depot 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080444 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904582 06/02/2020 2012-08-20; ; ; Meals on Wheels 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080445 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904583 06/02/2020 2012-08-20; ; ; Community Resource Center 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080446 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904584 06/02/2020 2012-08-20; ; ; Casa De Amparo 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080447 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904585 06/02/2020 2012-08-20; ; ; Catholic Charities 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080448 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904586 06/02/2020 2012-08-20;;; CSA San Diego County 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080449 bate Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904600 06/02/2020 2012-08-31; ; ; YMCA of San Diego 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080721 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904606 06/02/2020 2012-09-10; ; ; North County Community Services 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080957 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-12-904607 06/02/2020 2012-09-10;;; Boys and Girls Club of Carlsbad 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004080958 Date Due for Destructi06/30/20l9 Legacy -Short Term Contracts
CON-13-904876 06/02/2020 2013-02-25; ; ; Community HousingWorks 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004085029 Date Due for Destructi06/30/2020 Legacy -Short Term Contracts
CON-13-905107 06/02/2020 2013-07-24; ; ; The Angel's Depot 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004089466 Date Due for Destructi06/30/2020 Legacy -Short Term Contracts
CON-13-905108 06/02/2020 2013-07-24; ; ; The Brother Benno Foundation 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004089467 Date Due for Destructi06/30/2020 Legacy -Short Term Contracts
CON-13-905109 06/02/2020 2013-07-24; ; ; North County Community Services 0565-30 KU+5Yr CONTRACT MANAGEMENT-
004089468 Date Due for Destructi06/30/2020 Legacy -Short Term Contracts
Record .Number Date Inactive
External ID
CON-13-905110 06/02/2020
004089469
CON-13-905111 06/02/2020
004089470
CON-13-905112 06/02/2020
004089471
CON-13-905113 06/02/2020
004089472
CON-13-905114 06/02/2020
004089473
CON-13-905115 06/02/2020
004089474
CON-13-905116 06/02/2020
004089475
CON-13-905117 06/02/2020
004089476
CON-13-905118 06/02/2020
004089477
CON-13-905119 06/02/2020
004089478
Records Destruction List Contracts -Federal CDBG Grant Funds
Page
Date
Time
Login Name
4
06/30/2020
9:48:57 AM
Pat Downie
Records Description
2013-07-24; ; ; North County Lifeline
Date Due for Destructi06/30/2020
2013-07-24; ; ; Meals on Wheels
Date Due for Destructi06/30/2020
2013-07-24; ; ; Catholic Charities
Date Due for Destructi06/30/2020
2013-07-24; ; ; Community Resource Center
Date Due for Destructi06/30/2020
2013-07-24; ; ; North County Interfaith Council
Date Due for Destructi06/30/2020
2013-07-24; ; ; YMCA of San Diego
Date Due for Destructi06/30/2020
2013-07-24;;; Boys and Girls Club of Carlsbad
Date Due for Destructi06/30/2020
2013-07-24; ; ; CSA San Diego County
Date Due for Destructi06/30/2020
2013-07-24;;; Women's Resource Center
Date Due for Destructi06/30/2020
2013-07-24; ; ; Casa de Amparo
Date Due for Destructi06/30/2020
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
0565-30 KU+5Yr
I End of Report JI City of Carlsbad Dataset ECMMaster '---'--~~~~~~~~~~~~~~~~~~~~~~~~~~~~~_::__:_:..::....::.:...:.~::_::.::_:__~
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