HomeMy WebLinkAbout; ; Electronic Records Destruction Authorization Form-Records Management; 2020-07-28This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 7/23/2020
DATE:7/23/2020
REQUESTING
DEPARTMENT: RECORDS MANAGEMENT REQUESTER: PAT DOWNIE
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
77 records
HPRM Agendas – Non-Summary See attached
Ad Hoc - Agricultural Conversion
Mitigation Fee Committee 2014 0305-17 CU + 2 yrs
Arts Commission 2014 0310-40 CU + 2 yrs
Carlsbad Golf Lodging Business
Improvement District 2014 0317-40 CU + 2 yrs
Carlsbad Tourism Business
Improvement District 2014 0317-40 CU + 2 yrs
Historic Preservation
Commission 2014 0325-40 CU + 2 yrs
Housing Commission 2014 0330-40 CU + 2 yrs
Library Board of Trustees 2014 0335-40 CU + 2 yrs
Senior Commission 2014 0355-40 CU + 2 yrs
Traffic Safety Commission 2014 0365-40 CU + 2 yrs
RECORDS DESTRUCTION AUTHORIZATION FORM
07-27-2020 7/27/20
07/28/2020
7/27/2020
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 7/23/2020
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY: _____ ________________________ DATE: ______________
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Records Destruction List77Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage1Date07/23/2020Time5:31:30 PMLogin Name Maria EmeryAGENDA MANAGEMENT - AGENDAS - Summary Action 0305-40 CU + 2 YrAGD-15-900423 06/06/20172014-12-01; Ad Hoc - Agricultural Conversion Mitigation F00410218612/01/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900259 06/06/20172014-05-01; Arts Commission00409524605/01/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900274 06/06/20172014-06-05; Arts Commission00409595406/05/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900316 06/06/20172014-09-04; Arts Commission; Notice of Meeting Cancellati00409788109/04/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900347 06/06/20172014-10-29; Arts Commission00409900110/29/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900236 06/06/20172014-01-02; Arts Commission; Notice of Meeting Cancellati00409447501/02/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900246 06/06/20172014-04-03; Arts Commission00409462304/03/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900348 06/06/20172014-10-29; Arts Commission; Notice of Meeting Date Chan00409900210/29/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900365 06/06/20172014-12-04; Arts Commission00409957112/04/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900238 06/06/20172014-03-06; Arts Commission00409447703/06/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900294 06/06/20172014-07-03; Arts Commission; Notice of Meeting Cancellati00409673707/03/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900337 06/06/20172014-10-02; Arts Commission00409858210/02/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900237 06/06/20172014-02-06; Arts Commission00409447602/06/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0310-40 CU + 2 YrAGD-14-900309 06/06/20172014-08-07; Arts Commission00409745108/07/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0316-40 CU + 2 YrAGD-14-900283 06/06/20172014-05-14; Carlsbad Golf Lodging Business Improvement 00409637405/14/2016Date Due for Destructio
Records Destruction List77Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage2Date07/23/2020Time5:31:31 PMLogin Name Maria EmeryAGENDA MANAGEMENT - AGENDAS - Summary Action 0316-40 CU + 2 YrAGD-14-900307 06/06/20172014-07-30; Carlsbad Golf Lodging Business Improvement 00409742607/30/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0316-40 CU + 2 YrAGD-14-900254 06/06/20172014-01-22; Carlsbad Golf Lodging Business Improvement 00409519501/22/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0316-40 CU + 2 YrAGD-14-900257 06/06/20172014-04-16; Carlsbad Golf Lodging Business Improvement 00409519804/16/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0316-40 CU + 2 YrAGD-14-900285 06/06/20172014-05-22; Carlsbad Golf Lodging Business Improvement 00409637605/22/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0316-40 CU + 2 YrAGD-15-900434 06/06/20172014-10-15; Carlsbad Golf Lodging Business Improvement 00410270510/15/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0317-40 CU + 2 YrAGD-14-900321 06/06/20172014-09-03; Carlsbad Tourism Business Improvement Distr00409813409/03/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0317-40 CU + 2 YrAGD-15-900437 06/06/20172014-11-07; Carlsbad Tourism Business Improvement Distr00410270811/07/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0317-40 CU + 2 YrAGD-14-900284 06/06/20172014-05-22; Carlsbad Tourism Business Improvement Distr00409637505/22/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0317-40 CU + 2 YrAGD-14-900282 06/06/20172014-05-14; Carlsbad Tourism Business Improvement Distr00409637305/14/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0317-40 CU + 2 YrAGD-14-900306 06/06/20172014-07-30; Carlsbad Tourism Business Improvement Distr00409742507/30/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0317-40 CU + 2 YrAGD-15-900436 06/06/20172014-10-15; Carlsbad Tourism Business Improvement Distr00410270710/15/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0317-40 CU + 2 YrAGD-14-900255 06/06/20172014-01-22; Carlsbad Tourism Business Improvement Distr00409519601/22/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0325-40 CU + 2 YrAGD-14-900296 06/06/20172014-07-14; Historic Preservation Commission00409685807/14/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0325-40 CU + 2 YrAGD-14-900329 06/06/20172014-09-12; Historic Preservation Commission00409826709/12/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0325-40 CU + 2 YrAGD-14-900355 06/06/20172014-11-10; Historic Preservation Commission00409922011/10/2016Date Due for Destructio
Records Destruction List77Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage3Date07/23/2020Time5:31:31 PMLogin Name Maria EmeryAGENDA MANAGEMENT - AGENDAS - Summary Action 0325-40 CU + 2 YrAGD-14-900193 06/06/20172014-01-13; Historic Preservation Commission00409334601/13/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0325-40 CU + 2 YrAGD-14-900262 06/06/20172014-05-12; Historic Preservation Commission00409557605/12/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0325-40 CU + 2 YrAGD-14-900218 06/06/20172014-03-10; Historic Preservation Commission00409419503/10/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0325-40 CU + 2 YrAGD-14-900318 06/06/20172014-09-08; Historic Preservation Commission00409801409/08/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900192 06/06/20172014-01-09; Housing Commission00409309701/09/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900338 06/06/20172014-10-09; Housing Commission; Notice of Cancellation00409872110/09/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0755-10 CU + 2 YrAGD-14-900275 06/06/20172014-06-12; Housing Commission; Notice of Meeting Cance00409595606/12/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900202 06/06/20172014-02-13; Housing Commission; Notice of Meeting Cance00409377502/13/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0750-10 CU + 2 YrAGD-14-900222 06/06/20172014-03-13; Housing Commission00409429603/13/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900249 06/06/20172014-05-08; Housing Commission; Notice of Meeting Cance00409478005/08/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900311 06/06/20172014-08-14; Housing Commission; Notice of Meeting Cance00409754908/14/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900319 06/06/20172014-09-11; Housing Commission00409810009/11/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900354 06/06/20172014-11-13; Housing Commission; Notice of Meeting Cance00409916711/13/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900248 06/06/20172014-04-10; Housing Commission; Notice of Meeting Cance00409477904/10/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0330-40 CU + 2 YrAGD-14-900366 06/06/20172014-12-11; Housing Commission; Notice of Meeting Cance00409967512/11/2016Date Due for Destructio
Records Destruction List77Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage4Date07/23/2020Time5:31:31 PMLogin Name Maria EmeryAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900207 06/06/20172014-02-19; Library Board of Trustees00409396902/19/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900223 06/06/20172014-03-19; Library Board of Trustees00409438503/19/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0750-10 CU + 2 YrAGD-14-900239 06/06/20172014-03-19; Library Board of Trustees; Notice of Adjourned00409451803/19/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900375 06/06/20172014-12-17; Library Board of Trustees00410018612/17/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900297 06/06/20172014-07-16; Library Board of Trustees00409685907/16/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900374 06/06/20172014-11-19; Library Board of Trustees00410018511/19/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900195 06/06/20172014-01-15; Library Board of Trustees00409346201/15/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900263 06/06/20172014-05-21; Library Board of Trustees00409563305/21/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900281 06/06/20172014-06-18; Library Board of Trustees00409629106/18/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900305 06/06/20172014-08-07; Library Board of Trustees00409731508/07/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900325 06/06/20172014-09-17; Library Board of Trustees00409823609/17/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0335-40 CU + 2 YrAGD-14-900344 06/06/20172014-10-29; Library Board of Trustees00409892710/29/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900287 06/06/20172014-03-27; Senior Commission00409645903/27/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900288 06/06/20172014-02-27; Senior Commission00409646002/27/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900308 06/06/20172014-07-24; Senior Commission00409744807/24/2016Date Due for Destructio
Records Destruction List77Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage5Date07/23/2020Time5:31:31 PMLogin Name Maria EmeryAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900331 06/06/20172014-09-15; Senior Commission00409830109/15/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900341 06/06/20172014-10-23; Senior Commission00409886310/23/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900359 06/06/20172014-11-12; Senior Commission00409931011/12/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900286 06/06/20172014-05-22; Senior Commission00409645805/22/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900326 06/06/20172014-09-15; Senior Commission00409824009/15/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900362 06/06/20172014-12-25; Senior Commission00409941912/25/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900289 06/06/20172014-01-23; Senior Commission00409646101/23/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900332 06/06/20172014-08-28; Senior Commission00409830208/28/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900349 06/06/20172014-10-23; Senior Commission00409901610/23/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0355-40 CU + 2 YrAGD-14-900361 06/06/20172014-11-27; Senior Commission00409941811/27/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0365-40 CU + 2 YrAGD-14-900253 06/06/20172014-04-14; Traffic Safety Commission00409497204/14/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0365-40 CU + 2 YrAGD-14-900363 06/06/20172014-12-01; Traffic Safety Commission00409947212/01/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0365-40 CU + 2 YrAGD-14-900208 06/06/20172014-03-03; Traffic Safety Commission00409397103/03/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0365-40 CU + 2 YrAGD-14-900317 06/06/20172014-09-08; Traffic Safety Commission00409795709/08/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0365-40 CU + 2 YrAGD-14-900323 06/06/20172014-09-04; Traffic Safety Commission00409819209/04/2016Date Due for Destructio
Records Destruction List77Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage6Date07/23/2020Time5:31:31 PMLogin Name Maria EmeryAGENDA MANAGEMENT - AGENDAS - Summary Action 0365-40 CU + 2 YrAGD-14-900271 06/06/20172014-06-02; Traffic Safety Commission00409583706/02/2016Date Due for DestructioAGENDA MANAGEMENT - AGENDAS - Summary Action 0365-40 CU + 2 YrAGD-14-900345 06/06/20172014-11-03; Traffic Safety Commission00409892911/03/2016Date Due for DestructioEnd of ReportCity of CarlsbadDataset ECMMaster