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Home My WebLink About; ; Records Destruction Authorization Form-Records Management; 2015-04-17 (3)DIVIS DELETION AUTHORIZATION FORM (DELETION LOG) LIBOl DATE: 2/17/2015 REQUESTING DEPARTMENT: RECORDS MANAGEMENT REQUESTER: PAT DOWNIE THE FOLLOWING IMAGED DOCUMENTS NEED TO BE DELETED FROM THE DOCUMENT MANAGEMENT SYSTEM. ITEM NUMBER DELETION CODE DOCUMENT CLASS REASON Date 01 003962709 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 02 003969534 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 03 003927892 DMSSWPOl Written Communication DMS Clean-up (duplicates, errors, tests) 2/3/2015 04 003962710 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 05 003975267 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 06 003928286 DMSSWPOl Written Communication DMS Clean-up (duplicates, errors, tests) 2/3/2015 07 003962711 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 08 003962712 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 09 003928287 DMSSWPOl Written Communication DMS Clean-up (duplicates, errors, tests) 2/3/2015 10 003962713 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 11 003928288 DMSSWPOl Written Communication DMS Clean-up (duplicates, errors, tests) 2/3/2015 12 003962714 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 13 003962715 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 14 003962716 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 15 003962717 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 16 003962718 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/3/2015 17 003679152 DMSSWPOl Minutes DMS Clean-up (duplicates, errors, tests) 2/4/2015 18 003919907 DMSSWPOl Recorded Agreement DMS Clean-up (duplicates, errors, tests) 2/4/2015 This form documents the destruction of City records in accordance with the City of Carlsbad Records IVIanagement o. Program. CARLSBAD Revised: 2/25/2015 Page 1 of 4 19 004098946 DMSSWPOl Recorded Agreement DMS Clean-up (duplicates, errors, tests) 2/4/2015 20 003938769 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/4/2015 21 004044197 DMSSWPOl Deed DMS Clean-up (duplicates, errors, tests) 2/5/2015 22 004099669 DMSSWPOl Agenda Bill DMS Clean-up (duplicates, errors, tests) 2/9/2015 23 004100981 DMSSWPOl Contract DMS Clean-up (duplicates, errors, tests) No access to DMS properties 24 004098932 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/9/2015 25 004098910 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests) 2/9/2015 26 004100686 DMSSWPOl Agenda Bill DMS Clean-up (duplicates, errors, tests) 2/9/2015 27 004097124 DMSSWPOl Manual-Policy- Procedure DMS Clean-up (duplicates, errors, tests) 2/10/2015 28 003861372 DMSSWPOl Drawing DMS Clean-up (duplicates, errors, tests) 2/10/2015 29 003861373 DMSSWPOl Written Communication DMS Clean-up (duplicates, errors, tests) 2/10/2015 30 004098273 DMSSWPOl Final Map DMS Clean-up (duplicates, errors, tests) 2/10/2015 31 004098441 DMSSWPOl Recorded Agreement DMS Clean-up (duplicates, errors, tests) 2/10/2015 32 004098442 DMSSWPOl Recorded Agreement DMS Clean-up (duplicates, errors, tests) 2/10/2015 33 004098443 DMSSWPOl Recorded Agreement DMS Clean-up (duplicates, errors, tests) 2/10/2015 34 004098445 DMSSWPOl Recorded Agreement DMS Clean-up (duplicates, errors, tests) 2/10/2015 35 004098446 DMSSWPOl Recorded Agreement DMS Clean-up (duplicates, errors, tests) 2/10/2015 36 003940968 DMSSWPOl Manual-Policy- Procedure DMS Clean-up (duplicates, errors, tests) No access to DMS properties Manual-Policy- Procedure DMS Clean-up (duplicates, errors, tests) No access to DMS properties 37 004090111 DMSSWPOl Agenda DMS Clean-up (duplicates, errors, tests, null) 2/10/2015 38 004072814 DMSSWPOl Minutes DMS Clean-up (duplicates, errors, tests, null) 2/10/2015 39 004072815 DMSSWPOl Minutes DMS Clean-up (duplicates, errors, tests, null) 2/10/2015 40 004073506 DMSSWPOl Minutes DMS Clean-up (duplicates, errors, tests, null) 2/10/2015 41 See Attached 49 records DMSSWPOl Building Permit DMS Clean-up [duplicates, errors, tests, null) 2/12/2015 42 004093562 DMSSWPOl Planning-Engineering App DMS Clean-up (duplicates, errors, tests, null 2/20/2015 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management i cn. or Program. CARLSBAD Revised: 2/25/2015 Page 2 of 4 004087517 004087518 004087519 004087520 004087521 004087522 004087523 004087524 004087525 43 004087526 004087527 004087528 004087529 004087530 004087531 004087532 004087533 004087534 004087535 004087536 (20 records) DMSSWPOl Building Permit DMS Clean-up (duplicates, errors, tests, null) 2/24/2015 004087584 004087585 004087586 004087587 004087588 45 004087589 004087590 DMSSWPOl Building Permit DMS Clean-up (duplicates, errors, tests, null) 2/24/2015 004087591 DMS Clean-up (duplicates, errors, tests, null) 004087592 004087593 004087594 004087595 (12 records) 46 004087632 DMSSWPOl Building Permit DMS Clean-up (duplicates, errors, tests, null) 2/24/2015 47 004098787 DMSSWPOl Contract DMS Clean-up (duplicates, errors, tests, null) 2/24/2015 48 004067044 DMSSWPOl Ordinance DMS Clean-up (duplicates, errors, tests, null) 2/24/2015 50 004076336 DMSSWPOl Secured Agreement DMS Clean-up (duplicates, errors, tests, null) 2/24/2015 004083668 004083669 DMSSWPOl Resolution DMS Clean-up (duplicates, errors, tests, null) 2/25/2015 004083670 51 004083671 004083672 004083673 004083674 <% This form documents the destruction of City records in accordance with the City of Carlsbad Records Management ,, Program. CARLSBAD Revised: 2/25/2015 Page 3 of 4 004083675 004094101 DMSSWPOl Resolution DMS Clean-up (duplicates, errors, tests, null) 2/25/2015 004094102 004094103 004094104 004094105 004094106 004076336 (14 records) 52 004072607 004098745 DMSSWPOl Agenda Bill DMS Clean-up (duplicates, errors, tests, null) 2/25/2015 004098746 DMS Clean-up (duplicates, errors, tests, null) 004069311 004069312 004069313 004061377 004085008 004084046 53 004099423 004099424 004069274 004078172 004074160 004074161 004074306 (13 records) DMSSWPOl Planning Engineering App DMS Clean-up (duplicates, errors, tests, null) 2/25/2015 54 004085618 004085619 DMSSWPOl Report Study DMS Clean-up (duplicates, errors, tests, null) 2/25/2015 55 APPROVED BY: PAI TICKETS PAI CONTACT: DELETION CODE: DOCUMENT Date TOTAL: DATE/TIME PAI CALLED: 158 File Code = DMSSWPOl (156) + 2 (003940968, 004100981) This document serves as Certificate of Destruction upon the deletion by IT staff member. IT Staff Member: vA9^C^\^W^I^' Destruction/Delet ion Date After deletions are complete, please return this form to the Records Management Department. This form documents the destruction of City records in accordance with the City of Carlsbad Records Management • c, o. Program. CARLSBAD Revised: 2/25/2015 Page 4 of 4 Result Page Page 1 of2 Name Project ID Document Type File Number File Size S 003806352 Building Permit TEST1 650310 3 003968939 Building Permit TEST1 255978 ffl 003968940 Building Permit TEST1 240761 3 003968941 Building Permit TEST1 151660 B 003968942 Building Permit TEST1 193954 S 003968943 Building Permit TEST1 231981 S 003968944 Building Permit TEST1 156864 Building Permit TEST1 180756 B 003968946 Building Permit TEST1 277769 B 003968947 Building Permit TEST1 288928 B 003968948 Building Pennit TEST1 188235 B 003968949 Building Permit TEST1 268263 B 003968950 Building Permit TEST1 148908 B 003968951 Building Pennit TEST1 340797 B 003968952 Building Permit TEST1 232581 B 003968953 Building Permit TEST1 327041 B 003968954 Building Pemnit TEST1 146720 B 003968955 B 003968970 Building Permit TEST1 332281 B 003968955 B 003968970 Building Pemnit TEST1 373705 B 003968971 Building Permit TEST1 697378 B 003968972 Building Permit TEST1 642967 B 003968974 Building Pennit TEST1 168415 B 003968976 Building Permit TEST1 217406 B 003968977 Building Permit TEST1 390189 3 003968978 Building Permit TEST1 270863 B 003968979 Building Permit TEST1 191122 B 003968980 Building Permit TEST1 496608 B 003968981 Building Permit TEST1 322146 3 003968982 Building Permit TEST1 392034 3 003968983 Building Permit TEST1 163436 3 003968984 Building Permit TEST1 359087 3 003968985 Building Permit TEST1 187330 B 003968986 Building Permit TEST1 464677 3 003968987 Building Permit TEST1 145429 3 003968988 Building Pemiit TEST1 143268 3 003968989 Building Pennit TEST1 261754 3 003968990 Building Permit TEST1 327565 B 003968991 Building Pennit TEST1 325137 3 003968992 Building Permit TEST1 403439 3 003968993 Building Permit TEST1 191504 http://docweb/idmws/Redist/search/searchresult.asp?library=Carlsbad'^SQLO 1 C&id=&sear... 2/10/2015 Result Page Page 2 of 2 B 003969004 Building Permit TEST1 385452 3 003969015 r—i Building Permit TEST1 280993 ffl 003969017 Building Pennit TEST1 213005 3 003969018 Building Permit TEST1 390339 3 003969019 Building Pennit TEST1 376353 3 003969020 Building Permit TEST1 409735 3 003969021 f—^ Building Pennit TEST1 185961 ffl 003969022 Building Permit TEST1 168989 3 003969023 Building Permit TEST1 610669 http://docweb/idmws/Redist/search/searchresult.asp?library=Carlsbad'^SQL01C&id=&sear... 2/10/2015