HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Council; 2018-02-20I
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RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.24,2018
REQUESTING DEPARTMENT: CITY COUNCIL REQUESTER: ANDREA DYKES
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE
PERIOD (if applicable)
)iJv !t CC005 Council Calendar 2015 01003 2 years
~ Chron Files -Andi Dykes 2015 01003 2 years
1 Misc Correspondence -Jan-June 2015 01003 2 years
Misc Correspondence July-Dec 2015 01003 2 years
Y: Chron Files -Keith Blackburn 2015 01003 2 years
J Chron Files -Mark Packard 2015 01003 2 years
Chron Files -External Matt Hall 2015 01003 2 years
~I/
Chron Files -Internal Matt Hall 2015 01003 2 years
Chron Files -Lorraine Wood 2015 01003 2 years
t > Chron Files -Michael Schumacher 2015 01003 · 2 years
Proclamations 2015 01003 2 years
. " " *If more spaces are needed, chck m the last box m fight hand corner of table and hit tab . This will create more fields m the table .
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: Curo~ DATE:
CERTIFICATE OF DESTRUCTION? JZl YES O NO
SMEADSOFT BARCODES DELETED BY: ~fl-~ DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.·
<~" cin o, Revised: 1/23/2018 w CARLSBAD
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Records Destruction List
Page 1
Date 01/25/2018
Time 2:05:08 PM
Date Inactive
Login Name Maria Emery
Record External ID Records Description
Number
PFLD-15-28060 01/25/2018 MISC. INCOMING CORRESPONDENCE JAN-JUNEICITY 010003
Cl61 COUNCIL
PFLD-15-2137 01/25/2018 CHRON FILES -KEITH BLACKBURNICITY COUNCIL 010003
C166
PFLD-15-28061 01/25/2018 MISC. INCOMING CORRESPONDENCE JUNE-DECIGTY010003
C162 COUNCIL
PFLD-15-2134 01/25/2018 CIIRON FILES -MAYOR HALLICITY COUNCIL -010003
C163 EXTERNAL
PFLD-15-2138 01/25/2018 CHRON FILES -LORRAINE WOODICITY COUNCIL 010003
C167
PFLD-15-2135 01/25/2018 CHRON FILES -MAYOR HALLICITY COUNCIL -010003
C164 INTERNAL
PFLD-15-2139 01/25/2018 CHRON FILES -MICHAEL SCHUMACHERICITY 010003
C168 COUNCIL
PFLD-15-28059 01 /25/2018 CHRON FILES -ANDI DYKESICITY COUNCIL 010003
C160
PFLD-15-2136 01/25/2018 CHRON FILES -MARK PACKARDICITY COUNCIL 010003
C165
PFLD-15-2140 01/25/2018 PROCLAMATIONS 2015ICITY COUNCIL 010003
Cl69
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[~-En_d_o_f_R-ep_o_rt ____ ]ICity of Carlsbad Dataset ECMMaster ]
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PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
PHYSICAL RECORDS
MANAGEMENT -City Council
CERTIFICATE OF DESTRUCTION & RECYCLING
This certificate is presented to: CITY OF CARLSBAD -RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)
Certificate #
Date Issued
Service Locations
Date Range of Service
Work Ticket(s)
Quantity/Item
SD0 12455
107995
Wednesday, February 21 , 2018
5815 EL CAM INO REAL
Feb-20-2018 thru Feb-20-2018
464963
* Nothing in this certificate shall be deemed to modify the terms of the parties' Service Agreement(s) or Work Ticket(s) .
l:·Jcorodata SSAE16
Type II Audit Completed • HIPAlA
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